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Resolution No. 08-04 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 08- d A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AN INTERGOVERMENTAL AGREEMENT WITH THE UNIVERSITY OF OREGON TO PERFORM DOWNTOWN URBAN DESIGN VISION PROJECT SERVICES WHEREAS, implementing the Downtown Urban Renewal Plan is a goal of the Tigard City Council;and WHERE-AS, the development of an urban design vision/framework will provide guidance for future redevelopment of the Downtown Urban Renewal District; and WHERE-AS, the University of Oregon's Graduate Architecture Department can perform services for a Downtown Urban Design Vision Project. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council hereby authorizes the City Manager to sign an Intergovernmental Agreement with the University of Oregon to perform Urban Design Vision project services. SECTION 2: This resolution is effective immediately upon passage. PASSED: This 1 da}7 of I' �/r��� _ 2008. M or- City of Tigard ATTEST: a_dg,Lt- rL� City Recorder- City of Tigard RESOLUTION NO. 08 - Page 1 SERVICES AGREEMENT This Agreement is entered into by and between City of Tigard, hereafter known as the "CLIENT", and the State of Oregon acting by and through the Oregon State Board of Higher Education on behalf of the University of Oregon, hereinafter referred to as "UNIVERSITY,". 1. STATEMENT OF SERVICE Services ("Services") to be provided to the CLIENT by the UNIVERSITY are identified in ATTACHMENT A of this Agreement. Responsibilities of CLIENT in connection with this Agreement are identified in EXHIBIT A of this Agreement. 2. PERIOD OF AGREEMENT This Agreement shall begin on December 16, 2007, and shall terminate no June 30, 2008. Periodic adjustments to this Agreement may be made during its term when agreed upon in writing by both the CLIENT and UNIVERSITY. 3. CONSIDERATION The CLIENT agrees to pay the UNIVERSITY the fixed price sum of $22,000 for performance of the Services as described in EXHIBIT A. Payments are due from CLIENT within 30 days of receipt of invoices. Payments are to be submitted to the UNIVERSITY administrative contact named in Article 11. 4. FUNDS AVAILABLE AND AUTHORIZED The CLIENT certifies at the time of signing this Agreement that sufficient funds are available or will be available and authorized for expenditure to cover all payments required under this agreement within CLIENT'S current appropriation or limitation. 5. AMENDMENTS This Agreement shall not be altered, modified, supplemented or amended, in any manner whatsoever, except in writing and signed by both the CLIENT and the UNIVERSITY. 6. TERMINATION A. TERMINATION WITHOUT CAUSE This Agreement may be terminated by mutual consent of both parties, or by either party upon 30 days' notice, in writing, and delivered by certified mail or in person to the business contact listed in Section 11 below. If the CLIENT terminates this Agreement pursuant to this paragraph, it shall pay the UNIVERSITY for services rendered and Services performed up to the date of termination. B. TERMINATION WITH CAUSE If the UNIVERSITY fails to perform any of its obligations under this Agreement within the time and in the manner provided, or otherwise violates any of the terms of this Agreement, the CLIENT may terminate this Agreement by giving UNIVERSITY written notice stating the reason for the termination. If the CLIENT terminates pursuant to this paragraph 6.B., the UNIVERSITY shall be entitled to receive full payment for all services rendered and Services performed up to the date of termination. 413990, City of Tigard Page 1 7. OWNERSHIP OF THE WORK PRODUCT All work produced by UNIVERSITY under this Agreement shall be the property of UNIVERSITY. UNIVERSITY grants to CLIENT a royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, any such work Product. All work produced by CLIENT under this Agreement shall be the property of CLIENT. CLIENT grants to UNIVERSITY a royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, any such work Product. For work product jointly produced under this Agreement, CLIENT and UNIVERSITY shall be joint owners and both shall be entitled to reproduce, publish or otherwise use, and to authorize others to use, such work product. 8. NONDISCRIMINATION The UNIVERSITY agrees to comply with all applicable federal, state, and local laws, and regulations on nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition, or disability. 9. INSURANCE The UNIVERSITY, as an agency of the State of Oregon, is self-insured under the provisions of ORS Chapter 278. 10. WAIVER The failure of the CLIENT to enforce any provision of this Agreement shall not constitute a waiver by the CLIENT of that or any other provision of this Agreement. 11. NOTICE AND REPRESENTATIVES Communications concerning the work to be performed under this agreement shall be sent to: CLIENT (Technical) UNIVERSITY (Technical) Sean Farrelly Hans Neis Associate Planner Associate Professor City of Tigard Portland Center 13125 SW Hall Blvd 722 SW 2A AVE Tigard, OR 97223 Portland, OR 97204 Phone: (503) 718-2420 Phone: (503) 725-8428 Invoices and communications in regards to this Agreement shall be sent to: CLIENT (Business) UNIVERSITY (Business) Sean Farrelly Olivia Pierce Associate Planner Sponsored Projects Administrator City of Tigard Office of Research Services and Admin 13125 SW Hall Blvd 5219 University of Oregon Tigard, OR 97223 Eugene, OR 97403-5219 Phone: (503) 718-2420 Phone: (541) 346-5132 Amendments or other changes to this Agreement will not be effective unless signed by the UNIVERSITY, CLIENT Contracting Officers. 13990, City of Tigard Page 2 '12. ACCESS TO RECORDS The City of Tigard, and the Federal Government if funding for the Agreement is from Federal sources, and their duly authorized representatives shall have access to the books, documents, papers, and records of the UNIVERSITY which are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, and transcripts. 13. MERGER CLAUSE THIS AGREEMENT SHALL BE GOVERNED BY THE LAWS OF OREGON. THIS AGREEMENT CONSTITUTES THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. EACH PARTY, BY THE SIGNATURE BELOW OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT, UNDERSTANDS IT AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. IN WITNESS WHEREOF, the parties have duly executed this Agreement effective as of the Effective Date, CLIENT UNIVERSITY OF OREGON Signature Signature Craig Prosser Paula J. Roberts, Ph.D. City Manager Associate Vice President & Director, City of Tigard Office of Research Services and Administration Date Date Tax 1D No. Tax ID No. 48-1278531 X13990, City of Tigard Page 3 Exhibit A Scope of Work for Design Vision/ Framework M ` '" Assistance for Tigard's Downtown Urban Renewal District r 1. Introduction The City of Tigard's Community Development Department would like to engage the services of the University of Oregon Architecture Department to assist in the development of a design vision/framework to provide guidance for futtue re-development of the Downtown Urban Renewal District. This effort is needed to inform land use planning and capital improvement efforts. Currently the image of a redeveloped downtown is abstract for stakeholders, city officials, citizens, and potential investors. The purpose of this project is to provide a graphic portrayal of a sense of place that conveys a concrete understanding of how the Downtown could redevelop. This is the City's current vision of the project and we are open to collaboration to refine the scope depending on the schedule and needs of the Architecture Department. The City will make the arrangements to pay for all applicable expenses. 2. Background Downtown Tigard is a designated Town Center in the Metro 2040 Growth Plan. The City leas taken a number of activities to implement the Town Center vision: adoption of a 193 acre Urban Renewal District; development of a streetscape design plan; coi=u trnent to fund major street improvement projects; and pending adoption of new land use and design standards. The City has also hired a real estate economics and development specialist to formulate a real estate redevelopment strategy (to be completed in September.) The Urban Renewal District contains approximately 193 acres (including 49 acres of right- of-way) and comprises 2.6% of the City's 7496 acres of total land area. It contains 193 individual properties. The current land uses are dominated by development with little pedestrian-friendly orientation. Outside of Main Street, the existing buildings do not create a sense of place and cohesive function, but rather appear to be spread out and auto- dependent. There is limited street connectivity to and from and around the Downtown, The Urban Renewal District encompasses: • Main Street, the historic central business district of Tigard; 413990, City of Tigard Page 4 • The area between Fanno Creek and the railroad tracks, made up of primarily light industrial uses (most of which are nonconforming uses under current zoning); • The Fanno Creek floodplain, part of which is a 22-acre City parr; • Some residential development—one and two-story apartment buildings and a trailer park; and • The intersection of Hall Blvd. and Highway 99W, which is developed with auto- oriented uses, including shopping centers and an auto dealerslup. Near-tei7N Public Pro as A number of large infrastructure projects in and around the Downtown Urban Renewal District will be completed in the neat 1-5 years. Tri-Met is currently constructing a Downtown station and park and ride lot off Main Street for the Commuter Rail project (scheduled to start operation in fall 2008). A master plan for the expansion of Fanno Creek Part: and a public plaza is underway. Streets projects in and around the Downtown will soon commence. Burnham Street will be completely reconstructed, including new sidewalks, and "green street" features, getting underway in summer 2008. Tigard has also been awarded a x£2.5 million Metro grant to retrofit Main Street as a "green street," scheduled to start in 2010. In addition the City is participating in the preparation of a traffic improvement plan for Highway 99W, including the intersection of Hall Blvd. and 99W. 3. Objective and Tasks The City's objective is to refine and visualize the TDIP concepts to inform regulations and capital improvements necessary to guide public and private investment that will revitalize and redevelop its Downtown Urban Renewal District. The City envisions these tasks would be performed either in collaborative architectural studio format, or as a graduate level special project/ research. There is also the potential for tasks to be broken out into separate contracts and completed by faculty members or graduate students. The final outcome would be a collaborative product, not a number of individual projects. The City envisions the following Tasks: A. Study existing land use conditions and patterns. Identity nodes and major components of the community's built character, including architecture of commercial development (especially along Main Street), the Highway 99W viaduct, and such natural features as topography and Fanno Creek. T a.rk-_A Deliverables: Overall site analysis, map(s), accompanying graphics, and documentation report. 13990, City of Tigard Page 5 B. Drawing on the existing conditions, the concepts of the Tigard Downtown Improvement Plan, Streetscape Design Plan, and the proposed design standards, create a "3-D" vision of the scale, form, and character of the recommended urban form for Tigard's Downtown. Task B Deliverables: Axonometric/perspective drawings, plan -sections, elevations to illustrate concepts and documentation report. C. i. Refine the conceptual circulation and block size study. The task would be to build on the conceptual street pattern from the Tigard'Downtown Improvement Plan and refine the routes for vehicular circulation to, from, and throughout the Downtown and for pedestrian and bike connections, emphasizing the central location of the Commuter Rail station/Transit Center. ii. Recommend appropriate block sizes for Downtown Tigard to create a lively usable street system supportive of Town center land uses. Presently Mock sizes are large for a downtown, for example the distance between Main Street and Ash Avenue is over 800 feet without an intersecting street. Task C Deliverables: Graphics illustrating the relationship of a proposed street system to the Downtown focal points and activity. Documentation report. D. For opportunity sites identified in the Development Strategy, create visualizations of potential development based on the draft land use map and design regulations. :Task D Deliverables: Sketches of building prototypes, landscaping, and streetscape and documentation report. E. Working with city designated parking ratios, create a conceptual parking plan illustrating potential configurations of street, surface or structured spaces to accorrunodate the needs of future development at various stages. Task E Deliverables: Conceptual parking plan examples, recommendation as to phasing of structured parking and documentation report. 4. Scope of Work This scope of work can be refined according to the needs of the Architecture Department. Proposed services include the following: A. Written narratives, specific recomtnendations illustrations images, and graphics for Tasks 3A-3E. The graphics may be created by freehand sketching, or the use of computer software. Also provide contextual analysis where needed. B. Meetings with staff. i. At project/semester beginning to receive input and discuss methodology 13 990, City of Tigard Page 6 ii. Review of interum work W. Review and approve final work C. Public meetings At least two to be scheduled. 5. Role of City Staff • Hold tneetings as needed • Provide revie-,,v • Set up public meetings • Provide logistical support 6. Draft Timeframe The City will work with the Architecture Department to develop a timeframe and project management schedule. The draft work plan below shows potential tasks that could be completed following the school schedule. Winter semester Spring semester Summer (optional) Dec Jan Feb Mar April May June July Aug Sept University of Oregon Tasks A. Existing conditions B. 3-D Plan visualization C Block size and circulation study D. Opportunity site visualization E. Parking study Staff Tasks Citizen and Technical Advisory Team meetings Developer focus group ❑ Open IIouse ❑ CCAC review ❑ Planning Commission -workshops and pubfic hearings Cit-, Council workshops and public hearings #13990, City of Tigard Page 7 b - Questions Any questions about this project should be diz-ected to the following staff: Ron Bunch Sean Farrehy Long-Range Planning Manager Associate Planner 13125 SW Hall Blvd. 13125 SW Hall Blvd Tigard, OR 97223 Tigard, OR 97223 503/718-2427 (503) 718-2420 ion a,tigard-or.gov scan a igard-or.gov Existing Downtown documents and resources are available at: Tigard Downtown Improvement Plan: http://Nv�N,-,v.tigatd-or.gov/downto-�5:7n/downtown plan/default ast� Tigard Downtown Streetscape Design Plan http://Nvtv-�,v.6gard-or.gov/dowiatown/stteetscape/clots/design nhm iDdf Downtown Implementation Strategy: http://tivvw.tigarcl-or.gov/downt.own/docs/irnplementation strategy.cif #13990, City of Tigard Page 8 I