Resolution No. 89-62 CITY OF TICARD, OREGON
PXSOLr=, CN NO. 89-jfi-
A RESOLUrICK OF THE TIGARD CITY COUNCIL ALITiORIZING TME MAYOR TO SIGN AN
AGREWEW WM THE PffiTROPOLITAN AREA CCM14L7NICATICNS CL]IVISSION (MCC) FOR
C-47JE BNP ACCESS FRODUC fON SFI'WICES.
WHFWAS, the City has received a request from MACC, Gove Tment/Ekt cation
Prrxjraaciling Division, to formalize video production services with the City of
Tigard.; and
V%fEREAB, the Tigard City Council believes it is beneficial to the Tigard
ccMmanity to continue °°gavel-to-gavel" cablecast (Government Access Channel 21)
videotaping for selected City Council meetings oaring fiscal year 1989-90.
NOW, THERITORE, BE IT RESGIMED by the Tigard Ci''1y Council that:
Section 1: The Mayor is hereby authorized to sign the Agreement, attached
hereto as '°EShibi¢ A,i1 far Cawernme1Yt Ams Production- Services
for fiscal year 1989-90 on behalf on the City of Tigard.
PASSED: This day of J � , 1989.
City of T
ATTEST: Council President
mit City P---ler - City 461f Tigard
REMLUTICU NO. 89- .
Pace 1
s�
EXHIBIT "A"
AGREEMENT FOR_ GOVERNMENT ACCESS PRODUCTIO.2* SERVICES
METROPOLITAN AREA COMMUNICATIONS COXHISSION
TUA.uATIN VALLEY COMMUNITY At CESS
1815 N.W. 169th. Place, Suite 6020
Beaverton, Oregon 97006
AGREEMENT between the Metropolitan Area Communications Commission
(hereinafter "MACC") , located in Beaverton, Oregon, and the City
of Tigard (hereinafter "City") , a municipal government located in
Washington County, in the State of Oregon.
1. Provision of Services
MACC shall provide the following services:
a. MACC shall videotape regular sessions of the Tigard
City Council (hereinafter "Council Meetings") "gavel-
to-gavel", twice each month, generally on the second
(2nd) and fourth (4th) Mondays of each month.
b. The videotaped coverage of the Council Meetings shall
be "gavel-to-gavel", except during executive sessions,
and shall employ industrial grade, three-camera color
video equipment, adequate audio pickups, character
generation, and 3/4-inch "U" format recording decks and
tapes.
C. MACC shall arrange to have the recordings of the
Council Meetings played back (cabiecast) on Government
Access Channel 21 on the Columbia Cable of Oregon Cable
Television System in Washington County (hereinafter
"the System") . The recording of each Council Meeting
shall be cablecast, in full, on the System at least
twice in the interval before: the next regular session.
2. ZheeC'tyl's Responsibilities
The City shall:
a. Provide the TVCA Government/Education Programming
Coordinator with a copy of the agenda for each Council
Meeting as far in advance of the meetings as is
practicable.
b. Provide one individual to act as a liaison in matters
of confirmation of Council Meeting dates and
communication of any other information or concerns
relating to video coverage or System cablecasts.
t
Page 2 -- Agreement Con t.
C. Provide MACC and its representatives with adequate
access to the rooms and buildings where the Council
Meetings will take place, and access to AC power for
lights and other equipment.
3. Warranty
MACC warrants its video productions to be of reasonable
quality, taking into consideration the nature of the Council
Meeting, the space in which it is conducted, and other
recording situations beyond the control of NiACC. MACC
further warrants that its coverage of Council Meetings shall
be as objective as is possible. Recordings of the Council
Meetings shall not be edited except for: 1) alphanumeric
(text) information inserted into the video picture to
provide the viewer with meeting dates and speaker
identification, and 2) brief suspensions (approximately 30
seconds each) in coverage as necessary to allow for hourly
videotape changes.
4. p.gtention of Recordirjgs
MACC shall retain the videotaped recordings of each Council
Meetir:g, for a period of fourteen (14) days following
production, after which time the videotapes will be erased
and recycled. During those fourteen days, the City may
purchase a copy or copies of the recording, or purchase the
original recording, in accordance with the prices listed in
Section #6.
5. Cos
In consideration for the services described above, the City
shall pay, or cause to be paid, to MACC financial
compensation, in the following amounts according to TVCA's
established rate sheet:
$Zoo.€3Q_ for each Meeting covered up to 1-1/2 hours
in duration
S 64.0 for each additional hour, billed in quarter-hour
Increments.
There will be no additional charges for playbacks
(cablecasts) of the recordings of the Council Meetings.
Each month XACC will calculate the amount due for services
' provided to the City, according to the above formula, and
shall invoice the City for that amount.
Page 3 -- Agreement Cont.
5. Copies
If the City desires a copy or copies of an individual
Council Meeting, the City shall pay, or cause to be paid,
to MACC financial compensation in the following amounts
according to TVCA's established rate sheet:
S §,Q0 for each 120-minute, 1/2" VHS tape used
510.00 duplication fee for each copy up to 30-minutes in
duration.
1_ 7.0o duplication fee for each additional 30-minutes
The City may purchase the original 3/4" recording tapes at
$20.00 for each tape.
The parties (.MACC and the City) acknowledge that they have read
this Agreement, understand it, and agree to be bound by its
terms„ They .further agree that this Agreement shall terminate on
June 30, 1990, at which time a new agreement would be necessary
to continue the services detailed herein. The parties agree that
any decision by either party to terminate this Agreement before
June 30, 1990, shall be accompanied by 30 days written notice to
the other party prior to the date termination would take effect.
The parties further agree that this Agreement is the complete and
exclusive statement of the agreement between the parties, which
supercedes all proposals, oral and written, and all other
communications between the parties relating to the subject matter
of the Agreement.
//O ,
DATE: d(! , Y9 SIGNED*ceCrest,
MACC Administrator
1
DATE: Z14 19-�ff SIGNED
Y OF TIGARD
AUTHORIZED REPRE NTATIVE
Valerie A. Johruson, Council President
(PRINT NAME AND TIT j
APP o ved as to 1 for�p
�� k C
of Tigard - L�gegal Counsel
Dates _ �f`��1-