Resolution No. 87-12 CITY OF TIGARD, OREGON
RESOLUTION NO. 87-_I,)-
A RESOLUTION OF THE TIGARD CITY COUNCIL. RATIFYING A POLICE DISPATCH SERVICES
CONTRACT BETWEEN THE CITY OF TIGARD AND CITY OF KING CITY.
WHEREAS, the Tigard Police Department has received a request from the City of
King City to provide police dispatching and police emergency response service
to the King City Police Department; and
WHEREAS, the Tigard Police Department and the City Council believe that
providing this service is a key in improving the quality and quantity of
inter-agency cooperation in the county and the region and will mutually
benefit both cities.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
section 1: The Tigard Police Department provide police dispatching and
police emergency response services to the City of King City as
detailed in the Tigard/King City Police Dispatch Services
Agreement which is attached and referenced as Exhibit "A".
Section 2: The Mayor and City Recorder are hereby authorized to sign the
Tigard/King City Police Dispatch Services Agreement on behalf
of the City of Tigard and the Recorder is further directed to
file a copy of said agreement with the City of King City.
PASSED: This IqTh day of w�LA-o- 1987.
Mayor - City of Tigard
ATTEST:
o
� !urder - City of Tigadli
epa+.I
OCL:sb/0393W
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RESOLUTION NO. 87-_L_Q_
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AGREEMENT FOR POLICE SERVICES
THIS AGREEMENT is made and entered into by and between the City of
Tigard (Tigard) , a municipal corporation of the State of Oregon,
and the City of King ^4ty (King City), a municipal corporation of
the State of Oregon.
WHEREAS, King City desires to contract with Tigard for the
provision of police dispatch services and for the provision of
police response services to emergency calls when King City has no
personnel on duty; and
WHEREAS, Tigard is agreeable to rendering such services on the
terms and conditions hereinafter set forth; and
WHEREAS, such contracts are authorized and provided for under ORS
190.010 et seq.
NOW, THEREFORE, in consideration of the mutual promises and
covenants herein contained, it is mutually agreed as follows:
1.0 DUTIES OF TIGARD REGARDING POLICE DISPATCH
1.1 Tigard shall provide a dispatch center with sufficient
labor and supprvision to dispatch to the King City Police
Department requests for service within the King City
corporate limits.
1.2 Tigard shall operate and maintain its radios on the
frequencies assigned to Tigard Police and shall maintain
other equipment and supplies as may be necessary to provide
dispatch services.
1.3 Tigard shall dispatch accurate and complete incident
information to King City law enforcement personnel as
received by the dispatch center for both emergency and non-
emergency requests for police service.
1.4 Tigard shall alert and/or dispatch additional cover units
from King City or adjacent departments as requested or
required.
1.5 Tigard shall continuously monitor the status of King City
in-service units and monitor their welfare at the scene of
potentially dangerous situations.
1.6 Tigard shall provide King City Police Officers with direct
and immediate access to information from local, state, and
national law enforcement computer data systems to obtain or
determine:
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(a) Wanted status of subjects and/or vehicles.
(b) Vehicle registration information.
(c) Driver's license information.
(d) Computerized criminal history information.
1.7 Tigard shall verify by telephone or radio, anywhere in the
United States, the accuracy of information concerning
arrest warrants and stolen vehicles and property, and shall
enter sufficient information into the Law Enforcement Data
System (LEAS) indicating that an arrest has been made, or
that vehicles or other property has been seized.
1.8 Tigard shall provide a 24 hour continuous time recording of
the radio and telephone communications in the dispatch
center and shall assure that recording tapes are stored and
maintained for a minimum of 180 days.
1.9 Tigard shall act as a communications intermediary among
King City law enforcement officers, other law enforcement
agencies, and other emergency services providers as
required.
1.10 Tigard shall make telephone calls for King City Police
personnel as required to aid at the scene of law enforce-
ment activities.
1.11 Tigard shall retain control of the rendition of dispatch
services, the standards of performance, the discipline of
dispatch personnel, and other matters incident to dispatch
services.
1.12 All persons employed in the performance of dispatch
services and functions pursuant to this Agreement shall be
Tigard employees. No person employed in the performance of
dispatch services shall have any King City salary, pension,
or other status or right under rhe provisions of King City
employment practices or policies.
2.0 DUTIES OF KING CITY REGARDING POLICE DISPATCH
2.1 King City shall provide the Tigard Police Dispatch Center
with a description of the corporate boundaries of King City
and shall immediately advise the Tigard Police Dispatch
Center concerning any change in such boundaries.
2.2 King City shall provide Tigard Police Dispatch Center with
written operating procedures for the appropriate handling
of all King City law enforcement related calls.
2.3 King City shall keep Tigard Police Dispatch Center advised
,. at all times as to the area of responsibility and status of
King City law enforcement personnel for police matters.
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2.4 King City shall provide and maintain at its own expense
adequate radio -aceiving equipment to permit the reception
of calls from the Tigard Police Dispatch Center to King
City police units and personnel.
2.5 King City shall provide and maintain at its own expense
adequate telephone equipment on a seven digit telephone
number for the handling of non-emergency telephone requests
for police assistance directed to King City.
2.6 King City shall provide an additional phone line to the
Tigard Police Dispatch Center if deemed necessary by mutual
agreement of the parties to this agreement.
2.7 King City shall not be responsible for any salaries, wages,
or any other compensation due to injury or sickness of any
Tigard employee.
2.8 King City shall furnish and supply all labor, supervision,
equipment, and supplies necessary to maintain and carry out
the duties of King City as herein described.
3.0 DUTIES OF TIGARD REGARDING RESPONSE TO EMERGENCY CALLS
3.1 The Tigard Police Department shall respond to emergency
calls when King City police are not on duty.
3.2 The emergency police services provided by Tigard shall
y
encompass the duties and enforcement functions ofthe type
coming within the jurisdiction of, and customarily rendered
by, a King City police officer responding to similar
emergency calls.
3.3 (a) Except as otherwise provided in subsection (b) , Tigard
shall retain control over the rendition of the services
described in this section, the standards of performance,
the discipline of officers, and other matters incident to
the performance of such services and control of personnel
so employed.
3.3 (b) In the event King City law enforcement is dispatched to an
emergency call, such personnel shall immediately take
control of the scene upon arrival and Tigard police
personnel may render assistance as requested by King City
personnel.
AW
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3.4 For the purpose of performing said functions, Tigard shall
furnish and supply all necessary labor, supervision, equip-
ment, communication facilities, and supplies necessary to
maintain the level of services to be rendered under this
Agreement.
3.5 Tigard shall make available for the performance of the
duties described in this Agreement, a properly supervised
officer or officers, duly certified by the Oregon State
Board on Police Standards and Training.
3.6 The Tigard Police Chief shall be responsible for assigning
sufficient officers to respond to emergency calls inKing
City during the time that King City personnel are not on
duty.
3.7 Tigard Police Department personnel responding to emergency
calls for the benefit of King City shall remain Tigard
employees and shall not have any King City salary,
pensions, or any status or rights under any provision of
King City employment,
3.8 Tigard agrees that at all times during the term of this
Agreement, Tigard shall secure, maintain, and keep current
a policy or policies of insurance with public liability,
collision, and comprehensive coverages or, all vehicles
owned by Tigard and used in connection with the provision
of police services within the corporate limits of King
City. Tigard z3hail also secur_. mairitai„ and veer current
a policy or policies of insurance covering professional
liability for officers engaged in police services for King
City. insurance limits shall be equal to limits applicable
to coverage for Tigard police services within the corporate
limits of Tigard. Insurance deductible exclusions shall be
equal to those deductible exclusions applicable to the
provision of police service within the corporate limits of
Tigard. Certificates of such insurance shall be provided
to King City.
4.0 DUTIES OF KING CITY REGARDING RESPONSE TO EMERGENCY CALLS
4.1 The King City Police Chief shall provide to the Tigard
Police a schedule of hours when no King City police
personnel are on duty.
4.2 The King City Police Chief shall provide to the Tigard
Police a list of any special instructions or procedures
that Tigard Police need to follow when responding to
emergency calls in King City.
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5.0 MUTUAL DUTIES OF TIGARD AND KING CITY REGARDING RESPONSE TO
EMERGENCY CALLS
5.1 The police chiefs of Tigard and King City shall mutually
agree by written memorandum as to what constitutes an
emergency call.
5.2 The police chiefs of Tigard and King City shall mutually
agree by written memorandum as to what emergency calls will
require calling out a King City officer for immediate
follow-up.
6.0 DISPUTES
6.1 An advisory committee shall be established with represen-
tation from King City Police, Tigard Police, and Tigard
Police Dispatch Center. This committee shall be respon-
sible for establishing mutually acceptable operating
procedures for the Dispatch Center.
6.2 Disputes or conflicts regarding the dispatch of King City
Police which cannot be handled at the shift supervisor/
support services manager level shall be resolved by mutual
agreement of the Chiefs of Police of King City and Tigard.
u` 6.3 Disputes or conflicts regarding responses to emergency
calls shall be resolved by the mutual agreement of the
Chiefs of Police of King City and Tigard.
7.0 PAYMENT
7.1 Tigard will charge and King City will pay $310.83 per month
for the police dispatch services described in Section 1
above.
7.2 Tigard will charge and King City will pay $50.00 per month
for all Tigard police responses to emergency calls when
King City personnel are not on duty as described in
Sections 3 and 5 above.
7.3 Payment for both of these services shall be made in advance
on a monthly basis, the first payment to be made upon the
execution_ of this Agreement and each additional payment to
be made on the first day of each calendar month
thereafter. Tigard shall not disrupt either dispatch or
emergency call service for King City°s failure to pay
without 14 days written notice.
8.0 BOLD HARMLESS
8.1 Tigard hereby covenants and agrees to hold and save King
City, its officers, employees, and agents harmless from all
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claims whatsoever that may arise against King City, its
officers, employees, ov agents by reason of any act of
Tigard, its officers, employees, or agents in the perform-
ance of the duties required by the teems of this
Agreement.
8.2 King City hereby covenants and agrees to hold and save
Tigard, its officers, amployees, and agents harmless from
all claims whatsoever that may arise against Tigard, its
officers, employees, or agents by reason of any act of King
City, its officers, employees, or agents in the performance
of any duties required by the terms of this Agreement.
8.3 Tigard and King City mutually covenant and agree that
neither party will insure the actions of the other, but
rather each party will assume its own responsibility in
connection with any claims made by a third party against
Tigard and/or King City.
8.4 Tigard and King City agree that nothing contained in this
Agreement is intended to limit the remedy, if any, of
either party against the other party, including claims
under subrogation agreements with the party's insurance
carrier to recover for damages to property or injury to
persons caused by a party's negligence.
9.0 EFFECTIVE ?SATE AND RIGHT TO TERMINATE
9.1 Tigard and King City agree that this Agreement shall be
effective for a period of six months, commencing at 12:01
a.m, on the 1st day of January, 1987, and expiring at 11:59
p.m, on the last day of June, 1987. In the event that
either Tigard or King City desires to renew this contract
upon the expiration thereof, the city so desiring shall
notify the other city at least sixty (60) days prior to
expiration of the Agreement. Within 30 days after receipt
of such notice, the parties shall review the Compensation
and any other provisions hereof, and agree to renew the
agreement as it may be modified. if agreement cannot ;:e,
reached, the contract will terminate as provided above.
9.2 This Agreement may be terminated by either party without
cause upon thirty (30) days prior written notice.
10.0 WHOLE AGREEMENT
10.1 Other than as specifically described herein, this contract
contains the entire agreement between the parties and
supersedes any and all other agreements, written or oral,
expressed or implied, pertaining to the subject matter
hereof..
Vis..
6 — AGREEMENT FOR POLICE SERVICES
10.2 This contract is subject to all applicable public con-
tracting laws, municipal finance and constitutional and
charter debt limitations of tote parties and of cities
generally, aLnd is subject to funds being appropriated
therefore.
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed by the duly authorized officers on the dates hereinafter
written.
CITY OF TIGARD CITY OF KING CITY
By: "'L7 By: E G_.A, /l L V'i
Tom Brian Mayor /
Mayor, City of Tigard J
Bate: y�,�iJ_-'�.-�d-r Date: j /gif
71
Attest."'- u Attest: ;' sU
Loreen Wilson Cit Y. Recorder
City Recorder
Date
Approved as to form: Approved as to form:
City Attor..ev At ty of King City
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APPENDIX I
FORMULA USED FOR DISPATCH COSTS
TIGARD
Total Calls for Service: 1,375/mo.
Total Dispatch/Teletype/Clerical Hours: X-* 115 hrs./mo.
Amount of the time spent per call by
dispatcher is 5 minutes total for all
services — average only. Based upon
department statistics and survey.
KING CITY
Total Calls for Service: 200/mo.
Total Dispatch/Teletype/Clerical Hours: 17 hrs./mo.
(200 calls = 14.6% of 1,375 total Tigard calls per month)
(14.6% of 115 total Tigard hours = 17 hours per month)
ANNUAL OPERATING COSTS RADIO/TELEPHONE POLICE DISPATCH SYSTEM
FOR THE CITY OF KING CITY
1. Police Clerk Dispatcher
17 Fours @ $14.41/hour = $245/month x 12 = $2,940
2. Support Services Manager and Liaison (10%)
2 hours @ $22.11/hour = $44/month x 12 = $ 528
3. Overtime and call back; $1,100/year
Total: 1 hour/month @ $14.41/hour = $14.41/month X 12 = $ 173
4. Office Supplies: $5/month x 12 = $ 60
5. Telephone Services Charges
— Call Forwarding Capability to Business Telephone:
$2.42/month x 12 = $ 29
— Additional Phone Line (if necessary):
1560.28/month x 12 = $ (723)*
$310.83/month = $3,730/year
* To be added only if found to be necessary.
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APPENDIX II
} FORMULA USED FOR COSTS
Tigard
Cost per Patrol Division operational hour = $26.29 divided by 60 minutes =
.44 per minute
Average amount of time spent on calls for service response=
22.86 minutes
King City
Estimate of number of calls for service per month when King City officers are
off duty per month = 5
ANNUAL COSTS FOR RESPONSE TO CALLS FOR SERVICE IN KING CITY
TPD operational costs per minute ($.44) x Average Time Spent on. Calls
(22.86 minutes) x King City calls during non—duty hours per month (5) _
$50 x 12 months = $600
sb/0408W