Resolution No. 86-121 CITY OF TIGARD, OREGON
"- RESOLUTION NO. 86—_t_;;� I
A RESOLUTION OF THE TIGARD CITY COUNCIL RATIFYING A POLICE DISPATCH SERVICES
CONTRACT BETWEEN THE CITY OF TIGARD AND CITY OF TUALATIN.
WHEREAS, the Tigard Police Department has received a request from the City of
Tualatin to provide police dispatching service to the Tualatin Police
Department; and
WHEREAS, the Tigard Police_ Department and the City Council believe that
providing this service is a key in improving the quality and quantity of
interagency cooperation in the county and the region and will mutually benefit
both cities.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
Section 1: The Tigard Police Department provide police dispatching services
to the City of Tualatin as detailed in the Tigard/Tualatin Police
Dispatch Agreement which is attached and referenced as Exhibit "A".
Section 2: The Mayor and City Recorder are hereby authorized to sign the
Tigard/Tualatin Police Dispatch Agreement- on behalf of the City of
Tigard and the Recorder is further directed to file a copy of said
agreement with the City of Tualatin.
PASSED: This �,Gi!' day of 1986.
J
�yoor-- City of Tigard
ATTEST:
i
i
Acting City Recorder — City of Tigard
t
DCL:bs169
l I
l
RESOLUTION NO. 86— �� t
Page 1
is
1
X�1 b;
TiGARD/TUALATiN POLICE DISPATCH AGREEMENT
This AGREEMENT is made and entered into on the later date by which it
is approved by the governing bodies for the respective parties, by and
between the City of T'gard, herein after referred to as T Igard, and the
City of Tualatin, herein after referred to as Tualatin, pursuant to the
provisions of the Inter-Governmental Cooperation Act, ORS 190.003
through 190.250. Each of the parties Is a municipal corporation of the
State of Oregon.
WHEREAS, Tigard operates a pol ice dispatch center as part of Tigard
Pot ice Department, and
WHEREAS, The Tigard Pot ice Dispatch Center enables Tigard to receive
and to transmit information by means of radio or telephone to police
agencies other than Tigard, and
WHEREAS, Tualatin desires to avail itself of said service and Tigard is
wit l ing to provide such service pursuant to the provisions hereinafter
contained,
FLOW THEREFORE, In consideration of the mutual promises and covenants
herein contained, it is mutually agreed as follows:
1.0 DUTIES OF TIGARD AS IT RELATES TO LAW ENFORCEMENT
u 1 SPATCH.-
1.1 To provide a dispatch center together with a[I the necessary
labor and supervision, sufficier0- to dispatch Tualatin Pot ice
Services upon requests for such service in the corporate limits
of Tualatin, and to operate and maintain such radios on the
frequencies assigned to Tigard Poi ice and other equipment and
supplies as may be necessary to provide dispatch service.
1.2 To dispatch accurate and complete Incident Information as
received by the dispatch center from both emergency and non-
emergency requests for police service.
1.3 To alert and/or dispatch additional assistance units from Tuala-
tin or adjacent departments as requested or required.
1.4 To keep track of the status of Tualatin in-service units and
monitor their welfare at the sces.a of potentially dangerous
situations.
1.5 To provide Tualatin Police Officers with direct and immediate
access to information from local, state and national law
enforcement computer data systems to obtain or determine:
AGREEMENT -Page I
h
1.5.1 Wanted status on subjects and/or vehicles.
1.5.2 Vehicle registration information.
1.5.3 Driver's Iicense information.
1.5.4 Computerized criminal history information.
1.6 To verify by telephone or radio anywhere in the United States
the accuracy of information concerning arrest warrants, and sto-
len vehicles and property, and to enter sufficient information
into LEDS indicating that an arrest has been made, or that
vehicles or other property has been seized.
1.7 To provide a 24 hour continuous time recording of the radio and
telephone communications in the dispatch center and to assure
that recording tapes are stored and maintained for a minimum of
180 days.
1.8 To act as intermediary between Tualatin law enforcement offi-
cers, other law enforcement agencies, and other emergency
services providers as required.
1.9 To make telephone calls for Tualatin Police personnel as
required to aid at the scene of taw enforcement activities.
1.10 The personnel providing the dispatch services under this Agree-
ment sha I I at at I t l mes and for a[ I purposes be and remain
employees of the City of Tigard. Tigard agrees to indemnify,
hold harmless and defend Tualatin from any assertion of or a
determination of liability resulting from any change in such an
empIoyeeIs work assignment, including, but not I united to, a
reduction in hours worked or termination.
2.0 DUTIES OF TUALAT I N AS IT RELATES TO LAW ENFORCEMENT
DISPATCH
2.1 To advise and provide Tigard Police Dispatch Center of the cor-
porate boundaries of Tualatin and to keep Tigard Police Dispatch
Center advised at all times of any changes In such boundaries.
2.2 To provide Tigard Police Dispatch Center with written operating
procedures for the appropriate handling of ail law enforcement
related cal is occurring within the corporate boundaries of
Tualatin.
2.3 To keep Tigard Police Dispatch Center advised at ail times as to
the area of responsibility and status of Tualatin law enforce-
ment personnel for police matters.
2.4 To provide and maintain at its own expense adequate radio
receiving equipment to permit the reception of cal;s from the
Tigard Pal ice Dispatch Center to Tualatin Poi ice units and per-
sonnel.
AGREEMENT - Page 2
2.5 To provide and maintain at its own expense a d i rect telephone
line from the Tualatin Poi ice Department office to the Tigard
Police Dispatch Center.
2,6 To provide and maintain at its own expense adequate telephone
equipment within its control for the handling of non-emergency
telephone requests for police assistance directed to Tualatin on
a seven digit telephone number.
2.7 To provide an additional phone line into the Tigard Police Dis-
patch Center if determined necessary by mutual agreement.
2.8 Tualatin shall assume liability for the direct payment of salar-
ies, wages or other consideration or obligation for Tualatin
employees only, and shall not be responsible for any salaries,
wages or any other compensation or obligation due to injury or
sickness of any Tigard employee.
2.9 Tion, eq shment,furnish
supplieSPnecessarynecessary
maintainlabor,
andscar ryi-
sion, quip PP
out the duties of Tualatin as herein described.
3.0 DISPUTES
3.1 An adv I sory comm ittee w i 1 i be estab i i shed w i th representat I on
from Tigard Poi ice, Tualatin Police, and Tigard Police Dispatch
Center. This committee will be responsible for advising the
Chiefs of Police of Tigard and Tualatin in establishing mutually
acceptable operating procedures for the Dispatch Canter as It
relates to dispatching for Tualatin.
3.2 Disputes or conflicts regarding the dispatch of Tualatin police
which cannot be handled at the shift supervisor/support sere Ices
manager level, shall be resolved by the Chiefs of Police of
Tualatin and Tigard.
4.0 PAYMENT
4.1 Tigard will charge and Tualatin will pay for police dispatch
services based upon the number of cal Is for service and operat-
ing costs of the Tigard police Dispatch Center as set forth
herein. "Calls for services" will be defined as Including:
Responses to citizen requests for service, and officer Initi-
ated activities, including traffic stops, and cover or assist
calls.
„Calls for servicet0 shall not include administrative
transmissions (in service, out of service, mast
breaks, etc.)
AGREEMENT - Page 3
4.2 „Calls for service's data shall be determined from Tigard Police
Dispatch Center Records.
4.3 Charges for police dispatch services shall be determined through
the use of the formula and method, described in exhibit "A"
which is attached hereto and incorporated by reference.
4.4 Increases or decreases In operating costs shall be based only
upon increases in the number of calls for service and operating
costs of Tigard Police Dispatch Center, including hours and wage
rates for clerk dispatcher and support services manager, over-
time, call back, office supplies, and telephone charges.
4.5 Ali payments shall be made at the beginning of and on a quar-
terly basis by Tualatin to Tigard during the term of this con-
tract.
4.6 Payment for the first six months of the contract shall be based
upon estimates and office operating costs as set out in Attach-
ment A.
4.7 For the fiscal year July 1, 1987 thru June 30, 1988, the quar-
terly payment shall be based upon the average number of calls
for service received each month for the period January 1, 1987
thru June 30, 1987. Operating costs shall be established for
the entire year, on June 1, 1987, based upon the most accurate
figures available. Prior to March 1, 1987 Tigard shall calculate
and advise Tualatin of the average number of cal is for service
f{ received each month and expected operating costs, based upon the
most accurate figures available at that time.
4.8 For each fiscal year commencing July 1 after June 30, 1988, the
quarterly payment w1II be based upon the average number of cal Is
for service received each month for the period of the preceding
July through February. This information along with the most
accurate and current operating costs shall be transmitted to
Tualatin by March 10. The contract rate for such fiscal year
shall be based upon the average number of calls for service
received each month as previously calculated and the actual
operating costs as of ,lune 1 expected to be paid during such
fiscal year. The contract rate shall be transmitted as soon as
It Is available.
AGREEMENT - Para 4
1
{ 5.0 HOLD HARNESS
5.1 Tigard and Tualatin mutually covenant and agree that neither
party will insure the actions of the other, but rather each
party will assume its own responsibility in connection with any
claims made by a third party against Tigard and/or Tualatin. If
the acts or omissions of the agents, employees, volunteers or
other officers of Tualatin are the cause of any claim, action,
damage, loss or expense brought against Tlga-d, Tualatin will
indemnify, hold harmless and will assume full responsibility for
defense of said claim or action. If the acts or omissions of
the agents, employees, volunteers or officers of Tigard are the
cause of any claim, action, damage, loss or expense brought
against Tualatin, Tigard will indemnify, hold harmless and will
assumes full responsibility for the defense of said claim or
act i or..
6.0 EFFECTIVE DATE AND RIGHT TO TERMINATE
6.1 The parties' performance under this contract shall begin on Jan-
uary 1, 1987 and run through June 30, 1987.
6.2 Unless notice of termination or nonrenewal is given, THIS CON-
TRACT shall remain In effect until the end of the fiscal year in
which both parties have signed and will be automatically renewed
for successive one (1) year periods effective on July 1 of each
. year.
6.3 This agreement may be terminated by either party for any reason
upon ninety (90) days prior written notice. Should either party
desire to not renew this agreement, ninety (90) days prior writ-
ten notice to that effect shalt be provided to the other party.
7.0 WHOLE AGREEMENT
7.1 THIS CONTRACT contains the entire agreement between parties and
supersedes any and all other agreements, written or oral,
expressed or Implied, pertaining to the subject matter hereof.
7.2 THIS CONTRACT Is subject to all applicable public contracting
laws, municipal finance and constitutional and charter debt lim-
itations of the parties and of cities generally, and is subject
to funds being appropriated therefore.
AGREEME:T ?age 5
f
IN WITNESS WHEREOF, the parties have, caused this agreement to be
executed by the duty authorized officers on the dates hereinafter writ-
ten.
CITY OF T I GARD B I TY OF TUALAT I N
Mayor Mayor
Date: 0-0- Date: 10-13-86
sy�ze�.�.(�1�u✓ By:
City Recorder CKy Recorder
Date: l<'S —�c1-`l; Date: 10-13-56
pp Approved as to form: Approved as to form:
A,f
f{ttornN City Attorney
AGREEMENT-Page 6
1,
ATTACHMENT A
FORMULA USED FOR DISPATCH COSTS
TUALATIN
Total Calls for Service: (Estimated) 850/month
(Each call is considered to take 5 minutes of a dispatcher's
time)
Total Dispatch/Teletype/Clerical Hours: 71 hrs./month
(Rounded to next highest hour)
ANNUAL. OPERATING COSTS RADIO/TELEPHONE POLICE
DISPATCH SYSTEM FOR THE CITY OF TUALATIN
1. Police Clerk Dispatcher
71 hours @ $14.41/hr. = 31,023/month x 12 = $12,276
2. Support Services Manager and Liaison
(10% of total dispatcher hours)
7 hours @ $22.11/hr. _ $155/month x 12 - $ 1,860
{ 3. Overtime and call back:
(Considered to average one hour per month)
Totals 1 hour/mo. @ $14.41/hr. x 12 = $ 173
4. Office Supplies: $20/month x 12 = $ 240
5. Telephone Service Charges
Cal Is for:rarding Capabi I ity to
Business Telephone: $2.42/month x 12 = $ 29
Additional Phone Line (if necessary)
$60.28/month x 12 _ $(723)#
$1,214.83 / month = $14,578 / year
To be added cniy It* found to be necessary.
i
r
AGREEMENT-Page 7