Resolution No. 85-79 CITY OF TIGARD, OREGON
RESOLUTION NO. 85--12-
A RESOLUTION OF THE TIGARD CITY COUNCIL ESTABLISHING POLICY AND ADMINISTRATION
PROCESS RULES. —
WHEREAS, the City Charter states that: "Except as this charter provides otherwise,
all powers of the City shall be vested in the council"; and
WHEREAS, City Charter and Code also provide: for other officers and appointed
officials of the City to carry out the administration or the Council policy "as the
Council deems necessary"; and further, that the office of City Administrator was
established to be "the chief administrative officer or the city, and as such shall
be chosen solely on the basis of administrative qualifications and experience,
without regard to political consideration"; and
WHEREAS, an informed public is essential in assisting the Council. and administrator
as they carry out their duties in serving the public; and, Further, whereas ORS _
142.420-440 provides for the "inspection of public records" during "usual business
hours" without "interference with the regular discharge" of duties; and
WHEREAS, the Council., Administrator and public desire City policies and programs
that are fair, efficient, effective, productive, timely and courteous; but, whereas
these common goals are sometimes in conflict and functions u•,clear; and
WHEREAS, the Council finding th,-sit there is a need to review and clarify the City's
policy and 'administration process, and to establish rules to carry out Council.
- intent.
NOW, THEREFORE BE IT RESOLVED by the Tigard City Council:
Section 1. POLICY AND ADMINISTRATION. The following rules for the conduct of City
policy and administration are hereby adopted. The City Council. hereby restates its
intent that Council shall set the policy, direction and goals for the City and that
the City Administrator shall be responsible and accountable to the Council as a
whole for implementing policy and goals per Council direction.
Section 2. COUNCIL-ADMINISTRATOR. The Council agrees to direct its concerns and
communications to the administration through the City Administrator, giving as much
information as possible to ensure a thorough response. The Council agrees to the
principle of non-interference in the administration as necessary to the orderly and
efficient implementation of Council policy. Councilors are encouraged to maintain
open and candid communication with the City Administrator, both as a group and
individually in one-on-one meetings. Requests for legislative consideration may be
initiated by any individual Council member and will be r_sponded to by the City
Administrator consistent with resources and priorities, or referred by the City
Administrator to the Council as a whole for consideration.
Section 3. COUNCIL-STAFF. If the City Administrator should be unavailable,
councilors are to contact the affected department head, who will later discuss the
concern with the City Administrator. Councilors will not contact staff below the
department head level as this disrupts work, confuses priorities and leads to
incomplete responses. To assure a timely and complete response of the highest
priority, staff shall refer all Council inquiries immediately to the department
head or City Administrator.
Resolution No. 85-
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Section 4. PUBLIC INFORMATION_ All citizen requests for information shall be.
treated alike as a high priority item consistent with City resources. Staff
shall respond to citizen requests in a uniform and timely fashion per the
provisions of State Law and City procedure.
Section 5. COUNCIL_ AGENDAS. The Council agenda shall be set by the Mayor
assisted by the City Administrator and City Recorder. Once set, the agenda
may be amended by Council motion. Official communications or requests for an
item to be discussed by the Council are to be set for an agenda. Councilors
will suggest or refer agenda items to the Mayor or City Administrator so a
staff report can be prepared prior to Council consideration. Agenda "cut--off
dates" are !O days prior to the meeting unless otherwise, set by Council. motion.
Last minute "acid ons" to the agenda from council, sLafi, �r- public are
discouraged, but may occur by Council (notion. Council., staff and public are
all encouraged to identify their concerns to the Mayor or Administrator before
a council meeting so the matter can be set on an agenda.
Section b. ENFORCEMENT_ Council, staff and public are expected to .onduct
themselves according to this policy and administration resolution. Public
conduct shall be governed by the chair and may include physical removal from a
meeting. Staff conduct shall be governed by administrative rule and
disciplinary procedure. Council conduct shall be governed as follows:
a.) All violations by councilors of the policy and administration rules
must be reported to the Mayor, or if the violator should be the
Mayor, the violation shall be reported to, and handled by, the
Pres'iden't of the Council who shall proceed according to the
provisions of this resolution;
b.) A first violation shall result in a private review of the rules and
intent between the Mayor and offending councilor;
C.) A second violation shall be reported to the Council at a public
meeting, and may result in public censure;
d.) A third violation shall be reported to Council at a public meeting,
and after review and findings, may result in public censure, loss of
city paid meeting allowances or city paid benefits.
Section 7. RIGHTS AND RESPONSIBILITIES. The City policy and administration
process is intended to provide fair, open, efficient and effective city
government to the Tigard community. Respect for conflicting view points,
courtesy between all parties and 'timely decisions are all essential to the
process. The Council, staff and public must all. abide by their- mutual. rights
and responsibilities if the community interest is be best be served.
PASSED: This yL�LL_ day of _���f���/L 1985.
3 � — City of Tigard
ATTEST: /
Deputy City Recorder — City of Tigard
Resolution No. 85zz
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