Resolution No. 83-52 9
CONTRACT REVIEW BOARD
CITY OF TIGARD, OREGON
RESOLUTION NO. 83-!
A RESOLUTION OF THE TIGARD CITY COUNCIL AUTHORIZING THE PURCHASE
OF REPLACEMENT VEHICLES UNDER THE AUTHORITY OF SECTION 4 OF THE
TIGARD CONTRACT REVIEW BOARD RULES.
WHEREAS, under Ordinance No. 76-3 the City Council of the City of
Tigard is designated the Local Contract Review Board for the City
and has adopted Rules under Resolution 77-5; and
WHEREAS, there is a need to replace two obsolete mid-size vehicles
assigned to the Police Department as soon as possible; and
WHEREAS, an investigation by the Tigard Chief of Police has
revealed, among other things:
(1) There are no new or used mid-size vehicles available
under existing governmental contracts at this time; and,
(2) Vendors are reluctant to formally bid on existing new
or used vehicles, as their stock probably will not be
available at the time bids are awarded; and
(3) A price survey from vendors in the region on like mid-
size used vehicles has identified the best product and
cost savings for the City.
See Report of Chief of Police, Exhibit "A", attached hereto and by
this reference made a part hereof.
NOW, THEREFORE, BE IT RESOLVED BY THE TIGARD CITY COUNCIL:
Section 1. Based on the results of the investigation of the Chief
of Police, the City Council makes the following findings:
(1) The purchase of used vehicles from a specific vendor
will not result in favortism, because price and the
quality of the product were the criteria utilized in
the Chief's findings; or 3
(2) The purchase will not substantially diminish competition
because the situation is unique, occurring just before a
new model year and with insufficient time to deal with
1983 model vehicles should the normal bidding process
be required; and
(3) The purchase will result in substantial cost savings, as
the Chief has found, especially with anticipated cost
increases for 1984 vehicles.
RESOLUTION No.
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Section 2. The City Council delcares the following two vehicles
as surplus to be traded In on the above two replace-
ment vehicles:
(1) 1973 Cougar, Serial No. 3F93H515756
(2) 1975 Cougar, Serial No. 5A935514570
Section 3. The City Council, acting as the Contract Review Board,
authorizes the purchase of two used vehicles in the
amount of $13,800 (1981 & 1982 Chevrolet Monte Carlos)
from Knauss Chevrolet
under Sections 4(1) and (2) of the Local Contract Review Board
Rules.
PASSED: This day of 1983, by the
Tigard 1ty Council.
Mayor - City of Tlgavd
ATTEST:
Recorder City o£ Ti- rd
RESOLUTION No. 83-_,t�
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EXHIBIT "A"
Purchasing issues of replacement vehicles for the Police Department
investigative Division.
1. 1983 factory model year production has stopped and purchases under
the State of Oregon bid are not possible at this time.
2. 1984 model year bids cannot be made until September 1983 and delivery
in December 1983.
3. The cost estimates of 1984 vehicles are estimated to be $9,000 to
$9,500 each, three to four thousand dollars over the $15,000
appropriation.
4. There are no other new or used mid-size vehicles available under
existing governmental contracts.
5. Vendors (Car Dealers and National Car Rental Firms) are reluctant to
formally bid on existing new or used vehicles, as their stock
probably will not be available when the bids are awarded.
6. Local dealers in the region will allow the City to trade in obsolete
vehicles at the time of purchase from their stock, which will reduce
the capital outlay cost.
dr 7. A price survey from vendors in the region on like mid-size used
.. vehicles has identified the best quality and cost savings for the
city.
A. Of the vendors surveyed, two were found to have vehicles of the
size and equipped to meet our needs, as follows:
(1) Knauss Chevrolet
81 Chevrolet Monte Carlo (14,000 mi.) $7,100
82 Chevrolet Monte Carlo (21,000 mil) 7,700
Total 14,800
Less Trade Tn -1,000
COST TI3,800
(2) Damerow Beaverton Ford
81 Ford T-Bird (17,000 mi.) $ 7,400
82 Ford T-Bird (9,000 mi.) 7,800
Total Tl5,200
Less Trade In -1,500
COST 13, 000
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VEHICLE SURVEY AND EVALUATION
1. Knauss Chevrolet
81 Chevrolet Monte Carlo (14,000 mi.) $7,100
82 Chevrolet Monte Carlo (21,000 mil) 7,700
Total 14,800
Less Trade In ($500 ea.) -1,000
COST 13,800
(Trade in 73 - 75 Cougours)
Vehicle Evaluation: Driving test, interior and exterior = Excellent
2. Damerow Beaverton Ford
81 Ford T-Bird (17,000 mi.) $ 7,400
82 Ford T-Bird (9,000 mi.) 7,800
Total $15,200
Less Trade In ($600-$900) -1,500
COST 1 3,700
Vehicle Evaluation: Dirving test, interior and exterior = Good
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