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Resolution No. 75-60 r' CITY OF TIGARD, OREGON RESOLUTION No. 75- RESOLUTION OF THE TIGARD CITY COUNCIL ESTABLISHING NEIGHBORHOOD PLANNING ORGANIZATIONS, PRESCRIBING AUTHORITIES, RESPONSIBILITIES AND MEMBERSHIP STRUCTURE. WHEREAS, the Council is cognizant of the need to document and recognize the channels of communication which have been developed between the people of Tigard and City officials on matters affect- ing neighborhood livability and economic viability; and WHEREAS, the State of Oregon Land Conservation and Development Commission has mandated that cities develop a citizen involvement program ensuring the opportunity for citizens to become involved in all phases of the land use planning process; and WHEREAS, the City instituted a citizen involvement program in March of 1973, and the experience gained from operating this program for the past 2j years now makes it possible to establish an official structure for the citizen involvement program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tigard that: Section 1: TITLE Neighborhood Planning Organizations are hereby officially recognized as the official citizen involvement structure as required under L.C.D.C. Goals and Guidelines to ensure citizen involvement in the Tigard PlanningProgram and all such past involvement is officially rcognized as an integral part of the Tigard Planning Program and said previously-formed N701s are further ratified by this-resolution. Section 2: DEFINITIONS (a) "Neighborhood Planning Organization " (NPO) shall mean a group of people organized within the boun- daries of one neighborhood area for the purpose of p considering and acting upon a broad range of issues i affecting neighborhood livability. (b) "City Agency" shall mean departments, offices, boards and commissions of the City. Section 3: NEIGHBORHOOD PLANNING ORGANIZATIONS ar (a) Membership - The membership of NPO's shall be open to residents, property owners, business licensees F and representatives of non-profit organizations R 18 years and.older located within the neighborhood boundaries. The initial membership of each NPO will be formed by means of an informal neighborhood election where twelve (12) members will be chosen. Candidates for membership will be provided by means of a self-nominating process. The membership of each NPO shall be as nearly representative as possible of the major interest groups existing in the neighborhood. Prior to election of an NPO, the Committee for Citizen Involvement will be responsible for determining the interests existing in any given neighborhood and make a recommendation to the Planning Com- mission concerning the amount of representation that should be awarded each interest group in order to provide a fair and meaningful represent- ation of each group's interests on the NPO. The Planning Commission shall then hold a public hearing on the Committee for Citizen Involvement's recom- mendation and subsequently recommend to the Council an NPO representative structure. The City Council shall then act on the recommendations of the Plan- ning Commission and Committee for Citizen Involve- ment, either accepting or modifying the proposed membership. In order that the NPO's may maintain a membership having a continuum of experience in dealing with land use planning issues in the neighborhood, it is intended that NPO members retain their positions for four (4) years after the original NPO has been formed by means of a neighborhood election. Resign- Ing members will be replaced by persons eligible for NPO membership who obtain a petition bearing the names of fifteen (15) persons also eligible for NPO membership. These petitions will be dated and certified by the City Recorder and placed on file. Petitions may not duplicate names placed upon any other petition currently on file. When a vacancy occurs on an NPO, replacement will be made by taking the petition bearing the earliest date of certification. Persons having petitions on file with the City will be contacted in January of each year to ascertain if they shall continue to seek NPO membership. If not, their petition shall be removed from the file of current positions. A person replacing a resigning NPO member will complete the four year term of the person being replaced. At the completion of their first four year term, NPC members may renew their member- ship for one additional term only by obtaining the names of 15 eligible persons on a petition. NPO members choosing to renew their membership by obtaining the necessary fifteen (15) signatures will retain their position on the NPO, provided a petition is certified by the City Recorder within sixty (60) days following the expiration of their f (2) Resolution No. 75-.da- term. Positions which become vacant at the end of the four year term. will be filled from the current list of persons who have filed certified petitions with the City Recorder. As a condition of continued membership on the NPO's, each member shall not be absent for more than two (2) consecutive regularly convened meetings, unless an approval for such absences for good and sufficient reason shall have been granted by the chairperson of the affected board or com- mission. Three (3) consecutive absences shall automatically constitute forfeiture of membership unless such approval shall have been granted. (b) Boundaries - The boundaries of the neighborhoods have been previously defined by the Planning Com- mission and may be altered when agreed upon by one or more NPO's affected. A map of these boundaries is available in City Hall, (c) Funding - The charging of dues or membership fees shall not be required for membership or voting. The City will provide mailing services and the assistance of one planning department staff member. (d) Functions - A recognized NPOshall have the follow- Ing duties, responsibilities and opportunities: 1. To be involved in inventorying, recording, mapping, describing, analyzing, and evaluating the elements necessary for the development of the plans. 2. To participate in developing a body of sound information to identify public goals, develop Policy guidelines and evaluate alternative land conservation and development plano for the preparation of the comprehensive land use plans. 3. To have the opportunity to review and recommend change to the proposed comprehensive land use plans prior to the public hearing process to adopt comprehensive land use plans. 4. To have the opportunity to recommend an action, a policy or a comprehensive plan to the City and to any City agency on any matter affecting the livability of the neighborhood, including, but not limited to, land use, zoning, housing, community facilities, human resources, social and recreational programs, traffic and trans- portation, environmantal quality, open space and parks. (3) ; Resolution No, 75-� ' 5. To have the opportunity to participate in the development, adoption and application of legis- lation that is needed to carry out a comprehen- sive land use plan. 6. To have the opportunity to review each proposal and application for a land use action prior to the formal consideration of such proposal and application. 7. To have the opportunity to be involved in the evaluation of the comprehensive land use plans. 8. To have the opportunity to review and make recommendations on proposed changes in com- prehensive land use plans prior to the public hearing process to consider formally the pro- posed changes. 9. To have the opportunity to assist City agencies in determining priority needs for the neighbor- hood. 10. To have the opportunity to review items for in- clusion in the City budget and make recommendations relating to budget items for neighborhood improve- ment. 11. To undertake to manage projects as may be agreed upon or contracted with public agencies. 12. They shall be responsible for seeking the views of the people.affected by proposed policies or actions before adopting any recommendations. 13. Dissenting views on any issue considered by a Neighborhood Planning Organization shall be recorded and transmitted, along with any recom- mendations made by the association, at the request of the dissenting minority, to the City. Section 4: MUTUAL RESPOivSIBILITY (a) Notice and Public Information 1. All NPO's and City agencies shall undertake to notify affected persons, whether they be groups or individuals, of planning efforts as they are about to begin. 2� Notice of pending policy decisions affecting neighborhood livability and economic viability shall be given through distribution of all Planning Commission and City Council agendas to all NPO chairpersons. (4) Resolution No. 75-_41,_, i 91 3. NPO's and City &genies shall abide by the (� laws regulating open meetings and open access to all information not protected by fire right of personal privacy. (b) Planning 1. The NPO's and City agencies shall include each other in all planning efforts which affect neighborhood livability and economic viability. z. Comprehensive plans and amendment,; thereto recommended to the City or to a City agency by NPO's shall be the subject of a public hearing within a reasonable time. All compre- hensive plan action of the City Council shall be based upon findings of fact and such findings shall be transmitted to each NPO affected thereby. 3. City agencies and NPO's shall cooperate in seek- ing outside sources of funding for neighborhood projects. PASSED: This —1e-' day of .�d�o.- L-P,�- 1975 Mayor - City of Tigan' ATTEST: Recorder - City o Ti d (5) t- Resolution No. 75_ Z t �- Y