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11/04/2009 - Packet 44 Completeness Review for Boards, Commissions } ' and Committee Records CITY OF TIGARD Name of Board, Commission or Committee Date of Meeting I have verified these documents are a complete copy of the official record. �. w Print Name Signature �� 1 ta( c C) Date " City of Tigard Transportation Advisory Committee — Agenda MEETING DATE: November 4, 2009, 6:30 p.m. MEETING LOCATION: City of Tigard—Public Works Auditorium 8777 SW Burnham,Tigard, OR 97223 1. Welcome and Introductions Susan Hartnett/All 6:30 PM 2. Review of Committee Purpose and Operations Susan Hartnett 6:40 PM 2.1.Resolution— 5 min 2.2. Bylaws and Proposed Guidelines for Participation— 10 min 2.3. Committee Meeting Time and Place — 5 min 2.4. Committee Leadership— 5 min 3. Member Input Susan Hartnett/All 7:05 PM 3.1.Members Interests and Areas of Focus —20 min 3.2.Goal Setting(future meeting) — 5 min 4. Update on Street Maintenance Fee Toby La France 7:30 PM 5. Major Transportation Project Overviews Gus Duenas 8:00 PM 5.1.Project List 5.2.Transportation System Plan 5.3.SDC Study 6. Wrap up and Next Meeting Susan Hartnett 8:25 PM 7. Adjourn Susan Hartnett/All 8:30 PM Preliminary Agendas for Upcoming Meetings: December 2009 Overview of Transportation Funding Sources and Relationship to City Budget Major Transportation Project Overviews and Updates January 2010 Financial Forecast Update on Capital Improvement Program (CIP) Process Committee Leadership TRANSPORTATION ADVISORY COMMITTEE AGENDA—November 4, 2009 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 1 City of Tigard 41 Transportation Advisory Committee [TAC] MINUTES Wednesday,November 4,2009, 6:30 PM—8:30 PM Public Works Auditorium, 8777 SW Burnham Street,Tigard, Oregon 97223 Members Present Gretchen Buchner x Anthony Rivano x Basil Christopher x Cam Gilmour Christopher Warren x Dennis Mitchell x Jennifer Stanfield x Jeremy Vermilyea x Joe Schweitz x Staff present Ron Bunch x Susan Hartnett x Gus Duenas x Toby LaFrance x Michael McCarthy Dennis Koellermeier Carissa Collins x Doreen Laughlin x Welcome and Introductions Susan Hartnett,Assistant Community Development Director, facilitated this meeting. She asked everyone to introduce themselves—which they did. She facilitated a quick ice-breaker by asking everyone to answer two questions: Approximately where they live;and what was the strangest mode of transportation they've ever used. Review of Committee Purpose and Operations Hartnett spoke a bit on the committee resolutions,touching on the by-laws, and went over the guidelines for participation. It was agreed that the committee would hold off on electing a chair and vice-chair until January. It was clarified that this is a committee—not a commission [even though the word"commission" had intermittently, and inadvertently, been used in the bylaws.] Hartnett stressed the importance to Council that this committee needed to span the three functional areas represented by the Community Development, Finance and Public Works departments as they relate to transportation issues and needs. Ron Bunch, Community Development Director, spoke about the importance of the City reaching out to the community regarding various subjects by means of utilizing community committees, task forces,and commissions. They discussed the TAC sub-committees and their interaction with the TAC. Committee Meeting Time and Place/Committee Materials There was some discussion about changing the committee meeting night to the 2nd Wednesday instead of the first due to the lack of meeting space on that particular night and the open availability of the library's 2nd floor conference room on the 2nd Wednesday of each month. Councilor Buchner noted that she wouldn't be available on the 2nd Wednesday due to another commitment on that particular night. Someone suggested meeting on a regular basis in the community room at Fire Station#50. The City will look into booking that facility and keeping the meeting night on the 1"Wednesday. Hartnett noted the members had been provided with 3-ring binders. She added that the City will email the Agenda and materials a week in advance of future meetings but there's no need for members to print them out, unless they want to. Three-hole punched materials will be provided at each meeting for insertion into their binders to help keep their material organized. The committee members would also be provided with tab/dividers with dates [or the months of the year]. In addition, some blank tabs will be provided for their convenience - so they can organize their binders in any manner they'd like. Committee Leadership There was discussion about the need and desire to have a committee chair. Hartnett noted this would be revisited in January after some time has passed and the committee members have a chance to get to know each other and have a better sense of the responsibility involved. Member Input There was a suggestion that the Planning Commission, City Council, and the TAC have a joint meeting. Councilor Buehner suggested a February workshop specifically on the Transportation System Plan (TSP) and policy decisions relating to transportation—and its relation to land use planning. Two separate issues— possibly both on the same night. The members want to know what the "total picture" is with regard to the Downtown Circulation Plan. It was suggested that Sean Farrelly,Downtown Redevelopment Manager, give a big picture overview of this at a future meeting. There was a suggestion that a list of common transportation& City acronyms,and their meanings, be provided to the committee. Members Interests and Areas of Focus They went around the table [round robin style] and members spoke about their interests,areas of focus that were important to them, and their past experience with committees,task forces, etc. - particularly with regard to transportation. Update on Street Maintenance Fee (SMF) Toby La France,Director of Finance, spoke about the Street Maintenance Fee and summarized what had gone on over the course of the last year with regard to the SMF. He went over the "SMF Scorecard" (green box)which had been provided in the materials that had been distributed. There were some questions regarding the process of collecting the SMF. He spoke about how the fee would be indexed and phased in. He also spoke about the extensive outreach that had taken place informing citizens about changes in these fees. Major Transportation Project Overviews Gus Duenas,Development Engineer, talked about the Transportation System Plan. He gave a history of the TSP and its adoption. He said it's in the process of an update, and by March of next year there will be a draft. At that time it will go through the Council process. He then gave a brief project overview. [The "Project List" had been provided in the materials.] He spoke about the System Development Charge (SDC). In order to end the meeting in a timely manner, Harnett suggested this discussion continue at the next meeting. The members all agreed. Major Transportation Project Overviews Gus Duenas, Development Engineer, talked about the Transportation System Plan. He gave a history of the TSP and its adoption. He said it's in the process of an update, and by March of next year there will be a draft. At that time it will go through the Council process. He then gave a brief project overview. [The "Project List" had been provided in the materials.] He spoke about the System Development Charge (SDC). In order to end the meeting in a timely manner, Harnett suggested this discussion continue at the next meeting. The members all agreed. Wrap up and Next Meeting At the next meeting there will be an overview of Transportation Funding Sources and the relationship to the City Budget. There will also be major transportation project overviews and updates. In January the subject will be the financial forecast, update on the Capital Improvement Program (CIP) process as well as looking into committee leadership. Thanks were extended to all the members for their willing participation on the committee. Hartnett will look into a Tuesday night with Council in February or March for the joint meeting. The next TAC meeting will be held on Wednesday, December 2, at Fire Station #50 (on Walnut) in Tigard,from 6.30pm - 8.30pm. Adjournment Hartnett adjourned the meeting at 8:30pm. L•\Transportation Advisory Committee\2009\110409\Records Division Packet Complete\lora\2.-Approved 11-4-09 Minutes for TTAC.dOcx Page 5of 5 City of Tigard Transportation Advisory Committee Project List 1. Street Maintenance Fee Rate Increase (Discussed as a separate agenda item) 2. Transportation System Plan Update a. Update of the Tigard Transportation System Plan adopted in 2002. b. The project is funded by the ODOT Transportation and Growth Management Program and will result in a 20-year plan for providing the community with: i. A blueprint for transportation investment; ii. A coordination tool with regional and agencies local Jurisdictions; ill. An important component of prudent and effective land use choices; iv. A means to prepare for future growth in Tigard and the region; and v. Answers to existing and future transportation needs related to bicycles, pedestrians, transit, vehicles, freight, and rail. c. The development of the plan is well underway. The expected product from the plan update is a draft TSP that will be submitted to the Planning Commission and City Council for adoption and incorporation into the Tigard Comprehensive Development Plan. 3. Tigard Transportation System Development Charge (SDC) a. The new Countywide Transportation Development Tax (TDT) is expected to capture approximately 28% of the transportation impact of new development after the phase-in period built into the ordinance. b. The Tigard Transportation SDC study is underway to provide the basis for the City to charge a system development fee to capture a higher percentage of the impact. The SDC would take into account the TDT collections as part of the determination of the fees. c. The study is currently underway and should be completed early in 2010. 4. Highway 99W Improvement Plan a. This is a concept-level plan for transportation improvements and recommended additional interventions to meet the future needs in the Highway 99W corridor. Development of the plan was funded through a Transportation and Growth Management grant and included a detailed analysis of needs, opportunities, market analysis of redevelopment potential in the corridor, and comparative evaluation of concept plan alternatives. b. The recommended alternative includes aggressive access management and a prioritized list of projects. Many of the projects are targeted at improvement of key intersections throughout the corridor. c. Key aspects of the access management plan include medians throughout the highway east of the Greenburg Road/Main Street intersection. d. As development projects proceed in the Tigard Triangle and along the corridor, median installation and widening of the highway may be required, This will result in the removal of the two-way left turn lanes that currently exist, which will spur concern from existing businesses. e. It is important for the TAC to be aware of the issues that may arise from the implementation of the plan. 5. Hall Blvd/Highway 99W Intersection Project a. Widens and provides additional capacity to the intersection b. Funded by the Countywide Major Streets Improvement Program (MSTIP 3) c. Project is managed by Washington County staff with participation by ODOT and the City in the project design review and approval. d. Project is at 90% completion and integrated with the City's Greenburg Road intersection project for construction under one construction contract. e. Bid advertisement is expected in early 2010 followed by construction in spring and summer of 2010. 6. Greenburg Road/Highway 99W/Main Street Intersection Improvement Project a. Widens and provides additional capacity to the intersection b. Is currently at 90% design completion for construction with the Hall Blvd/99W intersection project under one construction contract. c. Expected to be ready to bid in early 2010 for construction next spring and summer. 7. Future Project a. The recent removal of the sunset clause from the City's local fuel tax ordinance allows the City tax to continue indefinitely. Once the Greenburg Road/Highway 99W/Main Street intersection improvements are completed, another project will need to be selected for funding from the local fuel tax. b. The TAC is expected to assume a major role in the recommendation to Council for selection of a new project. 8. Burnham Street/Ash Avenue Improvement Project a. The Burnham Street Project is one of the major catalyst projects identified in the Tigard Downtown Improvement Plan. The project incorporates design concepts recommended by the Tigard Downtown Comprehensive Streetscape Plan and includes reconstruction and widening of Burnham Street between Main Street and Hall Blvd. Wide sidewalks, landscaped medians, pedestrian crossings, on-street parking, green street storm water treatments, and undergrounding of utilities will be provided as part of the widening b. Project construction has been awarded and construction is commencing for completion in 2010. 9. Main Street Green Street Retrofit Project a. The project is funded through a federal grant obtained via Metro's Metropolitan Transportation Improvement Program (MTIP)solicitation process. This grant provides approximately $2.5 million of the $3.0+ million project estimate to retrofit approximately 1,400 lineal feet of Main Street (southwest of the railroad tracks in downtown Tigard) to full green street standards. It includes widening of sidewalks, as well as reconstruction and reconfiguration of portions of the existing street to create a pedestrian-friendly atmosphere. b. The work described is Phase 1 of a two-phase project aimed at incorporating streetscape design standards for Main Street together with green street components. Future Phase 2 improvements on Main Street will extend from the railroad tracks northeast to Highway 99W. c. Main features of Phase 1 include redirection of stormwater runoff from a piped system to infiltration and detention devices for treatment prior to discharge, reduction of impervious surface to the maximum extent feasible, new street lighting, and planting of native street trees. d. The project includes design and construction of the segment of street in accordance with the Tigard Downtown Comprehensive Streetscape Plan with green street elements integrated throughout. e. Project design is in the initial stages and construction is expected to begin in 2011. The finished product will improve vehicle circulation and enhance pedestrian activity throughout the street. The Phase 1 drainage, stormwater treatment, and streetscape improvements will be designed to accommodate future Phase 2 improvements. 10.Highway 217 Interchange Management Study a. The Highway 217 long-term plan is to widen the freeway to 6 lanes with interchange improvements at a cost approaching $1.0 billion dollars. Funding the long-term plan is just not feasible now or in the foreseeable future. b. This project is a technical study to identify a project that can be reasonably be constructed in the next few years. This project needs to fit into the long-term plan, must provide perceptible benefits without adversely affecting the adjacent local street systems, and can realistically be funded in the next few years for design and construction. c. Earmark funding combined with some MTIP funding provide the opportunity to look for a project that can be done initially. DKS Associates has been selected to perform the study with review and input by a Transportation Advisory Committee composed of professional staff from ODOT, Beaverton, Tigard, Washington County and Metro. d. The study began in July 2009 and is expected to be completed by the end of 2009. 11.High Capacity Transit a. Portland City Center to Sherwood (Barbur/Highway 99W Corridor) is considered one of the three "Near-Term Regional Priority Corridors" for high capacity transit (HCT) in Metro's Regional Transportation Plan Update. This corridor is the highest priority of the three listed. b. The City is supporting light rail as the HCT of choice. Street Maintenance Fee Summary Over the course of the last year, Council, staff, and the Transportation Financing Strategies Task Force (TFSTF)worked diligently to update the Street Maintenance Fee (SMF). The SMF funds the Pavement Management Program SMF Scorecard (PMP)that is responsible for managing and maintaining Tigard streets in the best condition that is cost effective. Guidance Customer Type Non- The TFSTF worked with staff to develop a Impact Res Res proposal and recommended the proposal to Council. That proposal was considered in a TFSTF Rec Fee $6.01 $2.49 workshop on September 15, 2009. Council addressed several portions of the proposal and Asphalt Cost $0.00 $0.00 instructed staff to schedule a hearing on the ROW Cost $0.00 $0.00 SMF update for December 8, 2009 with only Distribution $0.00 $0.00 minor modifications to the TFSTF Large Cap $0.00 -$0.08 recommendation. Small Bus Disc $0.00 $0.01 Reserve $0.00 $0.00 To the right are the areas of the recommendation that Council reviewed in the Revised Fee $6.01 $2.42 Workshop. The only changes that Council made $ Change v. Rec $0.00 -$0.07 was to change the cap on non-residential %Change v. customers from 200 required parking space to Rec 1 0% 1 -3% 250 required parking spaces ("Large Cap")and to offer a 50%discount to small businesses Current Fee $2.18 $0.78 requiring fewer than 6 parking spaces ("Small Revised Fee $6.01 $2.42 Bus Disc"). The end result was to change the $ Change v. Cur. $3.83 $1.64 TFSTF recommended fee for non-residential Change v Cur. 176% 210% customers by$0.07, leaving the recommendation of the citizen committee largely intact.