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Pictures on the budget cover were submitted by Wayne Lowry and Dee Wise. The Lincoln Center complex •
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includes Lincoln Tower which is the tallest Office Building in Washington County. The Waterfall and •
reflection pond are part of the surface water management system in a private development owned by •
Pactrust known as Pacific Corporate Center. •
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• CITY OF TIGARD, OREGON
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• 1995/96 Adopted Budget
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BUDGET COMMITTEE
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• Suzanne Beardsley Mayor James Nicoli
• George Burgess Councilor Ken Scheckla
• Craig Dirksen Councilor Wendi Conover Hawley
• Deborah Hinton Councilor Paul Hunt
• Joyce E. Patton Councilor Bob Rohlf
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CITY STAFF
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• City Administrator William A. Monahan
• Maintenance Services Director Ed Wegner
• Library Director Kathy Davis
• Chief of Police Ron Goodpaster
• City Engineer Randall Wooley
• Finance Director Wayne Lowry
• City Recorder Cathy Wheatley
• Community Development Director James Hendryx
• Human Resources Director Sandy Zodrow
• Risk Manager /Management Analyst Loreen Mills
• City Attorney O'Donnell, Ramis, Crew, Corrigan &
• Bachrach
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GOVERNMENT FINANCE OFFICERS ASSOCIATION •
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Distinguished • •
B udget Presentation • •
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PRESENTED TO •
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City of Tigard, •
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Oregon •
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For the Fiscal Year Beginning •
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July 1, 1994 •
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President Executive Director •
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The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for •
Distinguished Budget Presentation to the City of Tigard for its annual budget for the fiscal year beginning July 1, 1994. •
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In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a •
policy document, as an operations guide, as a financial plan and as a communications medium. •
The award is valid for a period of one year only. We believe our current budget continues to conform to program •
requirements and we are submitting it to GFOA to determine its eligibility for another award. •
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• 1995/96 Adopted Budget
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• CITY OF TIGARD
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• City of Tigard, Oregon OREGON
• 1995/96 Budget Message
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• Honorable Mayor Nicoli, members of the Tigard City Council and citizen members of the
• Budget Committee, I hereby submit for your consideration, my proposal for the 1995/96
• fiscal year budget for the City of Tigard.
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• Introduction
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• This will be a critical year for the City. 1995/96 is the last year of the prior five year plan
• and is the base year for the current plan that has been established to guide financial
• decisions throughout the year 2001. Financial decisions put into motion this year will
• have a bearing on the financial health of the City at the end of the plan period.
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• 1995/96 is also a noteworthy year in that the Administration of the City and two members
• of the City Council have been recently appointed to serve the citizens of Tigard in these
• capacities. The transition in the leadership of the City has been well managed and a
• solid set of basic quality services continues to be provided to the community.
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• The finances of the City are in good health. The voters approved a new tax base for the
• City in November 1994. The new levy which adds $1,700,000 to the existing levy
• authority will provide the necessary funding to provide enhanced services to the public
• in the areas of Police and Library and in the area of customer service. The new amount
• will not be levied until the 1996/97 fiscal year and will allow commitments made to voters
• to be funded through the year 2001.
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• This budget was designed to continue the provision of quality services to the Citizens of
• Tigard. I have included in this budget proposal all of the positions envisioned in the
• financial plan with the addition of several in areas that I believe will be critical to the future
• of the City.
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• Police
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• The proposal includes four new positions in the Police Department. The City was
• awarded a grant from the Federal Crime bill passed in 1994 for one Officer. The budget
• includes grant revenue of $35,000 and the costs of one officer for a full year. The council
• identified youth activities as a priority for the Police department. In response, I have
• included funding for a full year of a Youth Activities Officer who will work under the
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: 125 SW Hall Blvd., Tigard, OR 97223 (503) 639 -4171 TDD (503) 684 -2772
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envisioned in the long range plan to meet the needs of growth and increased activities. •
One officer has been included in the Detective area for a full year and an additional patrol •
officer will be hired at mid year. •
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In all, we believe these four positions (3.5 FTE) will begin the multiyear process of •
bringing the Police department up to an acceptable level of staffing in response to the •
significant growth of Tigard over the past several years. •
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Library
The proposed budget adds 20 hours or .5 FTE to library technical services staffing. This •
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is in response to the growing demands and pressures on the Library to be involved in the •
increasingly complex flow of information and the ever changing technology of the •
information age. The proposal also adds several hours to the reference Librarian •,
schedule being demanded by citizens.
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Engineering •
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A position has been proposed for the Engineering unit to increase the level of customer •
service and to enhance the communication between Engineering and Development • •
services. This position will be at the Tech II level and was anticipated in the financial plan
to be added in 1996/97. I am proposing this position be moved up in the plan one year. •
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Computer Systems
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Perhaps the most critical new position included in this proposed budget is the computer
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technician. The City recently hired a new Computer Systems Manager. His task has
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been to update the City's network and increase its reliability and versatility. The new
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position will be responsible for the integration of hardware and communications systems
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between City facilities and facilities outside the City. In addition, he will attend to
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hardware and software issues and assist users.
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This position was not in the plan but has been identified as one that is necessary if the •
City is to adequately use its computer resources and interact with the flow of information. •
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In addition to the new positions included in the proposal mentioned above, the proposal •
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also includes funds for temporary help in Maintenance Services for data collection and
entry, Seasonal grounds maintenance, and flagging for seasonal street maintenance •
projects. •
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Capital Equipment •
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A significant amount of effort was put into arriving at the proper level of expenditure for
capital equipment for this year. A schedule in the appendix details all items estimated •
at more than $200 and classified as capital. The proposal includes a total of $782,000 •
for capital equipment, more than twice the amount approved for 1994/95.
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• Computer related hardware and software throughout the budget amount to just over
• $243,000. This includes replacement of approximately one third of the City's workstations
• and printers. Also included is an upgrade of the Hansen software used in the
Maintenance Services area and the replacement of the file server in that area. Also
• included in the area of technology is the replacement of the high speed printer used for
• utility billing and other accounting functions and the purchase of bar code equipment to
• be used in the utility billing process.
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• The Capital equipment also includes the replacement of the Pavement patching truck
• used by the streets division to maintain streets. This piece of equipment is estimated at
• $88,000. The Water department proposes to replace a backhoe estimated at $46,000.
• Also included is a proposal to upgrade and expand the City phone system for $26,500.
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• Contracts
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• The budget includes funds to commission a study of water rates and to hire a consultant
• to review the use of City facilities.
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• Capital Improvements
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• The budget as proposed appropriates over $12,000,000 for capital improvements to the
• City's water, sewer, storm, park, and street systems. As you know, the Capital
• Improvement process is now separate from the budget process, therefore the projects to
• be completed with this existing funding have for the most part not yet been determined.
• Several general projects have been determined and they include the remainder of the City
• Center improvements carried over from last year in the amount of $38,000 and a project
• to bring recycled water from the Durham USA treatment plant to Cook Park for irrigation
• estimated at $38,800.
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• Debt Service
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• Debt service requirements total $7,038,855. This includes tax supported general obligation debt in the
• amount of $1,685,363 which comprises both the City building bonds and road improvement bonds and
• the City share of the last year of the Tigard water district bonds issued in 1975. Also included are debt
• service on Bancroft improvement bonds and payments to be made from the refunding escrow account
• to redeem the callable portion of bonds refunded in 1993. The Debt service estimates also include the
• assumption of the sale of approximately $3,000,000 in improvement bonds for the Dartmouth LID. The
• proceeds will be used to redeem short term obligations maturing on January 1, 1996.
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• As mentioned earlier, the City is in excellent financial condition. The beginning balance in the general
• fund is estimated to be $300,000 greater that anticipated in the plan. In addition, development
• revenues, although projected to be lower than last year, continue to perform well. This proposed
• budget has been prepared consistent with the five year financial plan. I believe that the items included
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in this proposal are necessary at this time and I respectfully request the Budget Committees •
consideration of these initiatives. •
I would like to thank the Mayor and City Council for their direction and support as we move through this •
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process. I also wish to thank the Citizen members of the budget committee for the time they will spend
ensuring that we are managing taxpayers funds to their greatest benefit. Thanks also go to the •
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Department Directors and City employees for providing the foundation for this proposal.
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Respectfully submitted
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Bill Monahan, City Administrator •
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• 1995/96 Adopted Budget City of Tigard, Oregon
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TABLE OF CONTENTS Page No
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• BUDGET INFORMATION
• Readers Guide to the City of Tigard Budget Document 1
• 1995/96 Budget Process 2
• Budget Amendment Procedures 2
• City Information 4
• Organization Structure 5
• Fiscal Policies 5
• Property Tax Summary 8
• Tax Base History 9
• Assessed Valuation 10
Program Budget Matrix 11
Combined Statement of Revenues, Expenditures & Changes in Fund Balance/
• Retained Earnings:
Governmental Funds 14
• Special Revenue Funds 15
Proprietary Funds 16
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• General Fund — Comprehensive Long Term Financial Plan 17
FUND REVENUE
• Revenue Summary 20
• General Fund 22
S Enterprise Funds: 26
• Sanitary Sewer Fund 27
Storm Sewer Fund 28
Water Fund 29
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O Special Revenue Funds: 30
• Criminal Forfeiture Fund 32
• State Gas Tax Fund 32
• County Gas Tax Fund 33
Water Quality /Quantity Fund 33
• Traffic Impact Fee 34
• Underground Utility Fund 35
Water SDC Fund 35
• Parks SDC Fund 36
• Electrical Inspection Fund 36
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1995/96 Adopted Budget City of Tigard, Oregon •
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TABLE OF CONTENTS Page No •
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Debt Service Funds: 3 •
General Obligation Debt Service Fund 39 •
Bancroft Bond Debt Service 40 •
Certificates Of Participation 40 •
Escrow Account 41
Capital Projects Funds: 42 •
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Special Assessment CIP Fund 43
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Road Bond Capital Improvements Fund 43 •
Park Levy CIP Fund 44 •
Library Expansion Improvement 44 •
Bull Mountain Road Improvement Fund 45
Water Capital Reserve Fund 45 •
Facility Fund 46 •
PROGRAM EXPENDITURES
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Organization Chart 47 •
Program Budget Organization 48 •
Expenditure Summary by Program 51 •
Operating Budget History 52 •
Total Operating Budget 53 •
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Community Services Program (1000) 54 •
Police:
Summary 56
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Administration 57 •
Operations 59 •
Support Services 61 •
Library Services
Summary 64 •
Administration 65 •
Readers Services 67
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Technical Services 69
Circulation 71 •
Social Services 73
Grounds 74
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• 1995/96 Adopted Budget City of Tigard, Oregon
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• TABLE OF CONTENTS Page No
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• Field Operations (2100)
• Summary 76
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Administration 78
• Sanitary Sewer 80
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Storm Sewer 82
• Street Maintenance 84
• Fleet Maintenance S6
• Property Management 88
• Water 90
• Development Services (2200) 92
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Community Development:
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Summary 94
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Administration 95
Building Inspection 97
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Current Planning 99
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Advance Planning 101
Engineering 103
Street Lighting /Signals 105
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• Policy and Administration Program (3000) 107
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Summary 109
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Mayor & City Council 110
• City Administration 112
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Human Resources 114
• Computer Systems 116
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Risk Management 118
Finance:
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Summary 120
Finance 121
• Accounting 123
0 Administrative Services:
• Summary 125
e Office Services 126
• Records 128
• Municipal Court 130
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• General Government Program (4000) 132
• City Wide Support 134
• City Attorney 135
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1995/96 Adopted Budget City of Tigard, Oregon
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TABLE OF CONTENTS Page No •
Debt Service Program (5000) 136 •
Capital Project Program (6000) 143 •
Five Year Program 146
Contingency/Reserves Program (7000) 151 •
Appendix •
Glossary of Budget Related Terms 152
Advisory Committee Members 155
Staffing Summary 157 •
Salary Schedules:
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Management/Professional Group 158
Tigard Police Officers Association (TPOA) 159
Oregon Public Employees Union (OPEU) 160 •
Schedule of Debt Service — General Obligation 161
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Schedule of Debt Service — Bancroft /Assessment Bonds 162 •
Schedule of Capital Equipment 163
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Summary of Maintenance Projects 172
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City Map 173 •
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1995/96 Adopted Budget City of Tigard, Oregon
• Readers Guide to the City of Tigard Budget Document
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• The budget document describes how the City of Tigard's government plans to meet the needs of the community and
• is a resource for citizens interested in learning more about the operation of their City government.
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• The City of Tigard's budget document is divided into four major sections as outlined below:
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Budget Information
• The Budget Information section describes the program budget matrix and process and details budget
• policies established by City Council and the Budget Committee. Also included are graphs and tables
• detailing the history of property tax rates and levies and financial statements for the various funds
• showing projected ending fund balances.
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The accounts of the City are organized on the basis of funds and account groups, each of which is
• considered to be a separate accounting entity. The operations of each fund are accounted for by
• providing a separate set of self- balancing accounts, which comprise its assets, liabilities, fund equity,
• revenues and expenditures which are segregated for the purpose of carrying on specific activities or
• attaining certain objectives. The City utilizes the modified accrual basis of accounting, for governmental
• fund types, and the accrual basis of accounting, for proprietary fund types, for both financial reporting
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and budgeting.
• Under the modified accrual basis of accounting, revenues are recognized in the accounting period in
• which they become both measurable and available and expenditures are recorded at the time liabilities
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• Under the accrual basis of accounting, revenues are recorded at the time they are earned and
• expenses are recorded at the time liabilities are incurred.
• The basis of accounting described above are in accordance with generally accepted accounting
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• Fund Revenue
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The fund revenue section provides summary and detail information about each fund and revenue
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• Program Expenditures
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• The Program Expenditures section includes an organizational chart of City Government, adopted
• appropriations and explanatory material for each budget unit within each department. Program goals
• and objectives, as well as performance measures, are provided for each budget unit with summaries
for each program.
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• Appendix
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• The Appendix section contains a variety of other budget related information to assist the reader's
• understanding, such as salary schedules, staffing summary and glossary of terms used in the budget.
Also included, is a schedule of capital equipment and a listing of Board and committee members.
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1995/96 Adopted Budget City of Tigard, Oregon •
1995/96 Budget Process •
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The Budget Process followed in the preparation of this budget complies with local budget law established by the State •
of Oregon. The process and calendar of events leading up to adoption of this budget are as follows: •
January • Department managers begin assembling budget requests for review by the Finance Director. •
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February • Requested budgets for each budget unit are submitted to the Finance Director along with supporting •
documentation. •
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• Finance Director prepares revenue estimates for coming year.
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April • Balanced requested budget is submitted to the City Administrator. Budget negotiations between
Department Directors, City Administrator and Finance Director take place. •
May • City Administrator proposed budget is submitted to the Budget Committee for deliberation. Several •
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public meetings are held, after which, the proposed budget as amended is approved by the Budget •
Committee.
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• The approved budget is available for public review once the document has been submitted to the •
budget committee. •
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June • A public hearing before City Council is held to allow citizens to comment on the approved budget. After •
the public hearing, the approved budget is adopted by City Council resolution.
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July • Adopted budget becomes effective. •
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Oregon local budget law allows public input and participation throughout the process. All Budget Committee meetings •
are open to the public and are advertised as such. Advertisement of the public hearing prior to City Council adoption •
includes a summary of the budget as approved by the Budget Committee.
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The adopted budget submitted to the Budget Committee in May and the approved budget submitted to the City Council
in June are available to the public prior to such meetings. •
Budget Amendment Procedures •
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Oregon local budget law sets forth procedures to be followed to amend the budget as events occur after budget •
adoption. The type of events determine the procedures to be followed. •
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The adopted budget appropriates certain funds for contingencies in each fund to be used at the discretion of the •
governing body. Contingencies in each fund can only be appropriated for specific unforeseen events by approval of •
a resolution by City Council. Specific appropriations of contingencies may include funding for service level policy •
changes, unforeseen catastrophic events or redirection of resources. •
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• 1995/96 Adopted Budget
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• Local budget law provides that certain other budget changes may be made by the governing body without budget
committee action. Such changes include:
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• • Award of a grant for a specific purpose.
• • Refunds of prior expenditures.
• • Voter approved bond sales.
• Expenditure of special assessments.
• • Expenditure of insurance proceeds.
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• Most other budget changes after budget adoption require a supplemental budget. A supplemental budget can be acted
• on by City Council at a regularly scheduled meeting. If, however, the supplemental budget includes any changes
• greater than 10% in any fund, the supplemental budget must be published prior to the meeting. If, at least ten
taxpayers request, in writing, within ten days of the notice, the Council must refer the supplemental budget to the
• Budget Committee prior to consideration and action.
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• The Council typically considers a supplemental budget each year in January to recognize audited beginning, July 1,
• fund balances and any changes in revenue expectations. The Council also considers additional appropriations to deal
• with unexpected events.
• THE BUDGET CYCLE
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• Assemble
Budget
R equests
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• ; :;;:Submit Budget Requests to;
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• >: > finance Direct Prepares
• Revenue Estimates
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Department
• Budget
• Reviews'
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• Proposed
• Budget to
Committee
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• Pu blic
• Hearing
• Adopted
• Budget
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Budget Monitoring
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• JANUARY I FEBRUARY MARCH APRIL I MAY I JUNE I JULY
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1995/96 Adopted Budget City of Tigard, Oregon •
City Information
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The City of Tigard is located in eastern Washington County just twelve miles southwest of Portland, Oregon. Tigard •
was incorporated in 1961 with a population of 1,084 and has been one of the fastest growing cities in Washington
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County. Tigard is the twelfth largest city in the State with a current population of approximately 34,000. •
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Tigard's proximity to the Portland Metropolitan area provides its citizens with many diverse employment opportunities. •
Over 74,000 jobs are located within a ten minute drive from Tigard. The unemployment rate in the Portland •
Metropolitan area was approximately 5.9 percent as of April 1995, compared to the national average of 7.0 percent. •
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The top ten employers in the Portland Metropolitan area as of January 1995 are: •
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Number of Employees
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(full and part time)
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1. Intel 7,200 •
2. Fred Meyer Inc. 6,731 •
3. Kaiser Permanente 6,102 •
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4. Providence Health System 5 •
5. Legacy Health System 4,914 •
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6. Tektronix Inc. 4,500
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7. U.S. Bancorp 4,452 •
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8. Freightliner Corp. 4,036
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9. Consolidated Freightways 3,233 •
10. Safeway Inc. 3,085 •
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(Source: The January 20, 1995 issue of the Business Journal) •
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• 1995/96 Adopted Budget City of Tigard, Oregon
• Organizational Structure
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• The City of Tigard is governed by an elected mayor and four council members who comprise the City Council. The
• City's Charter establishes the CounciVMayor form of government.
• Each member of the City Council is elected to serve a four -year term. The Mayor presides at Council meetings and
• is elected at -large for a four -year term. The Mayor and Council provide community leadership, develop policies to guide
• the City in delivering services and achieving community goals, and encourage citizen awareness and involvement.
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• The City Council appoints the City Administrator, administrative head of the City government. The City Administrator
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is responsible for ensuring Council policies are implemented using resources appropriated by the Council to achieve
• desired service results in the community. The Mayor and Council are responsible for establishing City policies.
• City services provided are as follows:
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• Police
• Library
• • Road and street maintenance and construction
• Sewer and storm sewer maintenance and construction
• • Park facilities and maintenance
• • Community development activities, including the following:
• • Planning
• • Building inspection
• • Engineering
• Water
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• Fiscal Policies
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• The City of Tigard has an important responsibility to its citizens to carefully account for public funds, manage municipal
• finances wisely, and plan adequate funding of services and facilities desired and needed by the public.
• Our purpose in establishing a formal set of fiscal policies is to ensure that the public's trust is upheld. With such fiscal
• policies, the City will be establishing the framework under which it will conduct its fiscal affairs, ensuring that it is and
• will continue to be capable of funding and providing outstanding local government services.
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• The goals of Tigard's fiscal policies are as follows:
• • To enhance City Council's policy- making ability by providing accurate information on program and operating
• costs.
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• • To assist sound management of the City government by providing accurate and timely information on current
• and anticipated financial conditions.
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• • To provide sound principles to guide important decisions of the Council and management which have significant
fiscal impact.
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• • To set forth operational principles which minimize the cost and financial risk of local government consistent with
• services desired by the public.
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• To employ revenue policies which prevent undue or unbalanced reliance on any one source, distribute the cost
• of municipal services fairly and provide adequate funds to operate desired programs.
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1995/96 Adopted Budget •
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Objectives of Fiscal Policies (cont.) •
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• To provide and maintain essential public facilities, utilities, infrastructure, and capital equipment. •
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• To protect and enhance the City's credit rating.
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• To insure that all surplus cash is prudently invested in accordance with the investment policy adopted by the -
Council to protect City funds and realize a reasonable rate of return. •
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Revenue Policy •
• A diversified and stable revenue system will be maintained to shelter the government from short-run fluctuations •
in any one revenue source. •
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• One -time revenues will be used only for one -time expenditures. The City will avoid using temporary revenues •
to fund mainstream services. •
• All revenue forecasts shall be conservative. •
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Regular reports comparing actual to budgeted revenues will be prepared by the Finance Department and
presented to the City Administrator. •
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• All City funds shall be safely invested to provide a sufficient level of liquidity to meet cash flow needs and to •
provide the maximum yield possible in that order. One hundred percent of all idle cash will be continuously •
invested.
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• The City will maximize utilization of user charges in lieu of property taxes for services that can be individually
identified and where the costs are directly related to the level of service. User fees will be reviewed each year •
to ensure that related costs are recovered in accordance with City Council policy. •
Operating Budqet Policy •
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• Regular reports comparing actual to budgeted expenditures will be prepared by the Finance department and
be distributed to the City Administrator. •
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• Departmental objectives will be integrated into the City's annual budget and monthly departmental reports. •
• Before the City undertakes any agreements that create fixed costs, both operating and capital, the implications •
of such agreements will be fully determined for current and future years. •
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• All non -salary benefits, such as social security, pension, and insurance, will be estimated and their impact on •
future budgets assessed annually. •
• Cost analysis of salary increases will include the effect of such increases on the City's share of related fringe •
benefits. •
•
• The City will annually submit documentation to obtain the Award for Distinguished Budget Presentation from •
the Government Finance Officer's Association (GFOA). •
•
• The operating budget will be constrained to the total increase approved by the Budget Committee and adopted •
by City Council.
•
•
•
6 •
•
•
•
•
•
•
• 1995/96 Adopted Budget
•
• Capital Improvement Policy
•
• • Systems development charges (SDC's) will be used for infrastructure capacity expansion and improvements
• including in -house engineering and design.
• Future operating costs associated with new capital improvements will be projected and included in the operating
• budget forecast.
•
• • The City will determine and use the most effective and efficient method for financing all new capital projects.
• Special funds dedicated for capital improvements will be segregated in the accounting system and used only
• for the intended capital purposes.
•
• Accountino Policy
•
• The City will maintain high standards of accounting. Generally accepted accounting principles (GAAP) will be
• used in accordance with the standards developed by the Governmental Accounting Standards Board and
endorsed by the Government Finance Officer's Association (GFOA).
•
• • An independent annual audit will be performed by a public accounting firm which will issue an official opinion
• on the annual financial statements and management letter detailing areas that need improvements.
•
• • Full disclosure will be provided in the financial statements and bond representations.
• Financial systems will be maintained to monitor expenditures and revenues on a monthly basis, with thorough
• analysis.
•
The accounting system will provide monthly information about cash position and investment performance.
•
• The City will annually submit documentation to obtain the Certificate of Achievement for Excellence in Financial
• Reporting from GFOA.
•
• Debt Policy
•
• • Capital projects financed through bond proceeds, shall be financed for a period not to exceed the useful life of
• the project.
• Long -term borrowing will be confined to capital improvements too large to be financed from current revenues.
•
• • Issuance of Assessment Bonds will be pursued to finance local improvement districts approved by City Council.
•
• • Bond Anticipation Notes will be used as needed to finance construction of local improvements.
• Reserve Policy
•
• • The City will maintain an unallocated fund balance or retained earnings equal to or greater than two months
• of general operating expenditures or expenses. This reserve will be calculated based on the adopted annual
• operating budget of the City. These funds will be used to avoid cash -flow interruptions, generate interest
• income, reduce need for short-term borrowing, and assist in maintaining an investment grade bond rating
• capacity.
•
•
• 7
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•
•
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•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
Property Tax Summary •
•
•
Actual Actual Adopted Proposed Adopted
1992/93 1993/94 1994/95 Tax Information 1995/96 1995/96 •
•
•
Property Taxes •
•
3,795,275 4,025,039 4,267,990 General Fund Tax Base 4,526,835 4,526,835 •
350,000 350,000 350,000 Parks Serial Levy
•
1,400,410 1,598,647 1,547,196 GO Debt Service 1,439,395 1,439,395 •
111,863 Water Debt Service 108,203 108,203 •
5,545,685 5,973,686 6,277,049 Total Tax Levied 6,074,433 6,074,433 •
•
•
•
Assessed Values •
•
1,910,326,437 2,009,784,217 2,175,661,079 Beginning 2,458,738,549 2,458,738,549
•
58,457,780 64,991,722 156,338,110 Est Market Value Increase 90,611,698 90,611,698
41,000,000 100,000,000 126,000,000 Est New Construction 80,000,000 80,000,000 •
885,140 739,360 Annexations 1,500,000 1,500,000 •
2,009,784,217 2,175,661,079 2,458,738,549 Total Assessed Value 2,630,850,247 2,630,850,247 •
•
•
Tax Rates/$1,000 AN •
•
1.89 1.85 1.74 General Fund Tax Base 1.72 1.72 •
0.17 0.16 0.14 Parks Serial Levy 0.00 0.00 •
0.70 0.73 0.63 GO Debt Service 0.55 0.55 •
0.00 0.00 0.05 Water Debt Service 0.04 0.04 •
•
2.76 2.75 2.55 Total Estimated Tax Rate 2.31 2.31 •
•
Est Tax per Household •
($100,000 Avg Home) •
•
188.84 185.00 173.58 General Fund Tax Base 172.07 172.07 •
17.41 16.09 14.23 Parks Serial Levy 0.00 0.00 •
69.68 73.48 62.93 GO Debt Service 54.71 54.71 •
4.55 Water Debt Service 4.11 4.11 •
Total Estimated •
275.93 274.57 255.30 Tax per Household 230.89 230.89 •
•
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•
8 •
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•
•
•
•
• 1995/96
• Adopted Budget City of Tigard, Oregon
• Tax Base History
• Property taxes are the largest source of revenue in the General Fund, accounting for nearly 47% of current revenues.
•
• The tax base can only be increased in three ways:
• 1. Tax base is allowed by statute to grow at a rate of six percent per year with budget committee approval.
• 2. Annexation of unincorporated areas. Prior year tax rates are applied to the assessed value of annexed area(s) to arrive at
• increase.
• 3. Voters may elect to increase tax base. Such ballot measures can only be voted on at general elections in even numbered
years.
• The City's tax base history is shown below:
•
• Property Tax Levy
•
•
•
• 4.
•
•
II
•
•
•
WI • a 0
• a.
• -
•
• 1.
•
•
• a
•
• 90^91 9192 9299 9391 94416 9696
Fiscal Year
•
•
• Data presented in graph on property
• Tax base increases have occurred since 1981 as follows: tax levies is as follows:
• Amount of Fiscal Tax
• Year Increase Year Levy
90/91 2,566,282
• 1981 Voter approved 328,000 91/92 3,580,449
• 1986 Voter approved 861,000 92/93 3,795,275
• 1987 Annexation 280,000 93/94 4,025,039
• 1988 Annexation 66,000 94/95 4,267,990
• 1991 Voter approved 860,000 95/96 4,526,835
•
•
• 9
•
•
•
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
Assessed Valuation •
Assessed values of properties in the City are determined by the Washington County Assessor at the beginning of each fiscal •
year, July 1. Taken into consideration are increases in assessed value due to market conditions and value of new •
construction. Oregon's property tax system is based on dollars levied and not tax rates, therefore increased values have •
the effect of lowering property tax rates, not changing the amount of taxes that can be levied. •
Assessed valuations for the past five fiscal years are presented below: •
•
•
•
Assessed Values •
3- •
•
•
•
25-V •
•
•
•
•
•
•
•
E.
•
•
•
•
OY .. •
•
•
•
•
91/92 92/93 90094 9495 9596
Fiscal Year •
•
•
•
•
Fiscal Assessed •
Year Value •
91/92 1,910,326,437 •
92/93 2,009,784,217 •
93/94 2,175,661,079 •
94/95 2,458,738,549 •
9596 2,630,850,247 •
•
•
10 •
•
•
•
•
•
•
• 1995/96 Adopted Budget City of Tigard, Oregon
• Program Budget Matrix
•
•
•
• The City of Tigard budget process estimates revenues by fund and expenditures by program. As a result, there is not
• an obvious link between budget unit activities and sources of revenues funding those activities.
The Program Budget Matrix is a tool used by the City to bring together revenues and expenditures and describe
• relationships between program units and various funds.
•
• The Program Budget Matrix, shown on the following pages, is designed with individual budget units and program
• subtotals down the left hand column. Each fund is listed across the top of the page. The proportion of each budget
• units' funding support is shown in the appropriate funds' column. The total for budget units and programs is shown
in the far right column, and the total for each fund is shown on the total budget line in each column.
•
• Although technical in nature, the Program Budget Matrix provides the reader with a capsulized version of the budget
• and a wealth of other information. The Program Budget Matrix relationships are derived from historical and current work
• flow information. Tasks within each budget unit related to specific funding sources are estimated and the resulting
• proportion of costs are in effect charged to the appropriate fund. The relationships between funds and activities are
reviewed and revised each year, as necessary.
•
• The Resolution to adopt the Budget for 1995/96, approved by the City Council on June 13, 1995, was substantially
• presented and acted on in the form of the Program Budget Matrix. The City's Budget is therefore adopted on a
• program by fund basis, not by line item. This method of Budget Approval meets the requirements of Oregon's Local
• Budget law and offers flexibility in the management of City operations.
• The unappropriated balance in the General Fund is the balance necessary to fund General Fund operations until tax
• revenues are received in December. According to Oregon Local Budget Law, this amount cannot be appropriated in
• the fiscal year, therefore making it available for appropriation in future years. The City uses the balance as the core
reserve in the City's 5 -year financial plan.
•
•
•
•
•
•
•
•
•
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•
•
•
•
•
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•
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•
• 11
•
•
•
•
Cly Of Tigard, Oregon •
Program Budget Matrix
•
Adopted 1995/96 Matra
•
•
General Electrical Sanitary Storm Water Criminal State Gas County Traffic Parks •
Budget Units Fund Inspection Sewer Sewer Fund Forfeit Tax Gas Tax Imp Fee SDC
•
Police 4,696,730 37,000
Library 1217,094 •
Social Services /Arts & Events 85,900
Parks Maintenance 409,067 •
Total Community Services 6,408,791 0 0 0 0 37,000 0 0 0 _ 0 •
Administration 44 ,795 44,795 44,795 44,795 44,795
•
Sanitary Sewer 377,990
Storm Sewer 333,354 0 •
Street Maintenance 57,729 0 476,916 121,361
Shops Services 70,266 15,615 15,615 13,012 15,615 •
Property Management 151,315 25,219 25219 25,219 25,219
Water 0 0 0 3,244,400 0 •
Total Maintenance Services 266,376 0 463,619 476,711 3,327,426 0 562,545 121,361 0 0 •
Administration 118,012 15,735 7,867 7,867 0 7,867 •
Building Inspection 637,896 103,844 15,782 15,782 0 15,782 •
Current Planning 203,447 4,471 4,471 0 11,178 0
Advance Planning 257,021
Engineering 586,061 40,141 40,141 40,141 40,141 56,198 •
Street Lighting 345,000 •
Total Development Services 1,802,437 119,578 68,262 88262 40,141 0 404,187 0 71,979 0
Mayor & City Council 45,462 758 12,124 4,549 4,549 6,824 1,554 •
City Administration 229,027 1,894 60,571 22,728 22,728 34,093 7,766 •
Human Resources 192,161 3,029 30,286 15,143 25,743 30,286 6,209
Risk Management 134,133 1,329 42,505 15,949 42,531 23,924 5,449 •
Finance 65,934 1,854 52,751 27,794 18,542 13,906 4,635 0
Computer Systems 69,712 967 57,900 30,912 19,332 9,668 4,833 •
Accounting 209,790 2,453 112,817 38,407 90,253 24,525 12,263 •
Administrative Services 446,052 2,492 20,932 20,932 7,974
Total Policy & Admin 1,392,271 14,775 389,885 176,414 231,653 0 143,224 42,709 0 0 •
Non Departmental 264,180 2,185 56,760 21,848 48,065 34,956 8,957 •
Total Operating Budget 10,134,055 136,538 978,525 743,235 3,647,285 37,000 1 ,144,911 173,027 71 ,979 0 •
0.5938 0.0080 0.0573 0.0435 0.2137 0.0022 0.0671 0.0101 0.0042 0.0000
Debt Service 0 0 0 0 •
General Capital Improvements 231,300 0 0 0 0 19,000 0 0 •
Capital Improvements 0 2,517,835 1,034,625 639,962 0 826,289 0 2,192,021 633,000
Contingency 300,000 0 197,000 98,500 300,000 0 47,000 1,973 150,000 60,000 •
0 0 0 0
Total Budget 10,665,355 136,538 3,693,360 1,878,380 4,587,247 37,000 2,037,200 175,000 2,414,000 693,000 •
•
Total Revenue 12,729,880 143,000 3,693,380 1,876,360 7,359,870 37,000 2,037,200 175,000 2,414,000 693,000
Projected EFB 1995/96 2,064,525 6,482 0 0 2,772,623 0 (0) (0) (0) 0 •
Adopted 95/98 Revenues 9,429,880 172,250 1,393,380 876,360 4,059,870 21,000 1,587,200 155,000 1,014,000 243,000 •
Projected 95/96 Beginning Balance 3,300,000 (29,250) 2,300,000 1,000,000 3,300,000 16,000 450,000 20,000 1,400,000 450,000 •
Adopted Total Revenue 12,729,880 143,000 3,693,360 1,876,360 7,359,870 37,000 2,037,200 175,000 2,414,000 693,000
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
12 •
•
•
•
•
•
•
•
•
• Water Water G/O Bond Bancroft Escrow Facddy Bull Mtn LID Undergrnd Water Park Levy Total
• Quabty SDC Debt Bond Debt Debt Fund CIP CIP Utility CIP Resery Improv Expend
4,733,730
• 1,217,094
85,900
• 409,067
0 0 0 0 0 0 0 0 0 0 0 6,445,791
•
• 223,973
377,990
• 333,354
656,006
• 130,123
252,192
•
0 0 0 0 0 0 0 0 0 0 3,244,400
0 5,218,038
•
• 157,349
789,085
• 223,568
257,021
• 0 0 802,823
345,000
1110 0 0 0 0 0 0 0 0 0 0 0 2,574,846
• 75,821
• 378,807
302,855
• 265,820
185.416
• 193,322
• 490,508
498,382
• 0 0 0 0 0 0 0 0 0 0 0 2,390,931
• 436,950
• 0 0 0 0 0 0 0 0 0 0 0 17,086,556
0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 1.0000
• 0 1,685,383 3,637,840 1,715,652 0 7,038,855
0 250,300
• 158,000 2,074,485 0 0 0 108,000 82,000 670,000 94,500 685,000 58,800 11,770,517
• 0 200,000 0 0 0 0 0 0 0 0 0 1,354,473
0
• 156,000 2,274,485 1,685,363 3,637,840 1,715,852 106,000 82,000 670,000 94,500 885,000 58,800 37,480,701
• 156,000 2,274,485 1,685,383 3,673,304 1,715,652 106,000 82,000 670,000 94,500 685,000 58,800 42,359,774
• 0 0 0 35,464 0 0 0 0 0 0 0 4,879,073
4i 23,000 374,485 1,535,383 3,443,304 0 0 2,000 0 12,000 35,000 1,800 24,378,872
• 133,000 1,900,000 150,000 230,000 1,715,652 106,000 80,000 670,000 82,500 650,000 57,000 17,980,902
158,000 2,274,485 1,685,363 3,673,304 1,715,652 106,000 82,000 670,000 94,500 685,000 58,800 42,359,774
•
•
•
•
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•
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•
• 13
•
•
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•
•
•
1995/96 Adopted Budget City of Tigard •
Combined Budget Statement of Revenues, Expenditures •
and Changes In Fund Balance •
All Governmental Funds •
Estimated for Period ended June 30, 1996 •
Total Memorandum Only •
Special Debt Capital Adopted Adopted •
General Revenue Service Projects 1995/96 1994/95 •
•
Revenues:
Taxes 4,390,200 1,454,743 5,844,943 5,664,000 • •
Other Agencies 1,768,600 1,845,820 3,614,420 2,817,000
Fees & Charges 1,221,080 1,229,430 2,450,510 1,943,000 •
Fines 315,600 315,600 297,000 •
Franchise Fees 1,561,200 1,561,200 1,348,000 •
Other Revenues 27,200 40,200 138,800 206,200 38,000 •
Use of Money & Property 146,000 526,685 50,420 6,000 729,105 728,300 •
Assessments 353,304 353,304 615,000 •
•
Total Revenues 9,429,880 3,601,935 1,898,667 144,800 15,075,282 13,450,300
•
Expenditures: •
Community Services 6,408,791 37,000 6,445,791 5,120,900 •
Maintenance Services 266,376 683,906 950,282 631,554 •
Development Services 1,802,437 595,744 2,398,181 2,021,156 •
Policy & Administration 1,392,271 200,708 1,592,979 1,347,798 •
General Government 264,180 46,098 310,278 231,455
•
Capital Projects 231,300 5,995,294 1,601,800 7,828,394 5,343,611
Debt Service 7,038,855 7,038,855 7,886,400 •
•
Total Expenditures 10,365,355 7,558,750 7,038,855 1,601,800 26,564,760 22,582,874 •
•
Other Financing Sources - •
Proceeds from Bonds 3,080,000 3,080,000 3,000,000 •
Total Other Financing Sources 3,080,000 3,080,000 3,000,000 •
•
•
(Deficiency) of revenues and other
sources under expenditures (935,475) (3,956,815) (2,060,188) (1,457,000) (8,409,478) (6,132,574) •
•
Contingency (300,000) (458,973) (758,973) (427,000) •
Projected Fund Balances: •
July 1, 1995 3,300,000 4,422,250 2,095,652 1,457,000 11,274,902 15,170,300 •
June 30, 1996 2,064,525 6,462 35,464 2,106,451 8,610,726 •
•
•
•
•
•
•
•
14 •
•
•
•• •
1995/96 Adopted Budget City of Tigard
Combined Budget Statement of Revenues, Expenditures and Changes in Fund Balances
Special Revenue Funds
Estimated for Period ended June 30, 1996
Total Memorandum Only
Criminal State Gas County Traffic Parks Water Qlty/ Electrical Underground Water Adopted Adopted
Forfeit Tax Gas Tax Impact Fee SDC Quantity Inspection Utility SDC 1995/96 1994/95
Revenues:
Other Agencies 1,546,000 154,000 145,820 1,845,820 1,721,930
Fines, Fees & Charges 17,000 944,000 225,000 20,000 23,430 1,229,430 1,423,800
Other Revenues 21,000 24,200 1,000 70,000 18,000 3,000 3,000 12,000 374,485 526,685 507,950
Total Revenues 21,000 1,587,200 155,000 1,014,000 243,000 23,000 172,250 12,000 374,485 3,601,935 3,653,680
Expenditures:
Community Services 37,000 37,000 20,100
Maintenance Services 562,545 121,361 683,906 507,913
r✓ Development Services 404,187 71,979 119,578 595,744 475,784
L " Policy & Administration 143,224 42,709 14,775 200,708 166,441
General Government 34,956 8,957 2,185 46,098 39,549
Capital Projects 845,288 2,192,021 633,000 156,000 94,500 2,074,485 5,995,294 4,941,849
Total Expenditures 37,000 1,990,200 173,027 2,264,000 633,000 156,000 136,538 94,500 2,074,485 7,558,750 6,151,636
Excess(deficiency) of revenues
and other sources over(under)
expenditures (16,000) (403,000) (18,027) (1,250,000) (390,000) (133,000) 35,712
(82,500) (1,700,000) (3,956,815) (2,497,956)
Contingency (47,000) (1,973) (150,000) (60,000)
(200,000) (458,973) (371,600)
Projected Fund Balances:
July 1, 1995 16,000 450,000 20,000 1,400,000 450,000 133,000 (29,250) 82,500 1,900,000 4,422,250 2,892,700
June 30, 1996 6,462 6,462 23,144
•
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
Combined Statement of Revenues, Expenditures •
and Changes in Retained Earnings •
All Proprietary Fund Types •
Estimated for Period ended June 30, 1996 •
•
•
Total Memorandum Only •
Sanitary Storm Adopted Adopted •
Sewer Sewer Water 1995/96 1994/95 •
Operating Revenues: •
Charges for Services 990,000 673,200 3,503,000 5,166,200 4,873,000 •
Other Fees 123,120 123,120 151,770 •
•
Total Operating Revenues 990,000 673,200 3,626,120 5,289,320 5,024,770 •
Operating Expenses: •
•
Maintenance Services 463,618 476,711 3,327,426 4,267,755 3,686,247 •
Development Services 68 ,262 68,262 40,141 176,665 153,721 •
Policy & Administration 389,885 176,414 231,653 797,952 669,695
General Government 56,760 21,848 48,065 126,673 114,083 •
•
•
Total Expenditures 978,525 743,235 3,647,285 5,369,045 4,623,746 •
Operating Income 11,475 (70,035) (21,165) (79,725) 401,024 •
•
Non - Operating Revenue: •
Interest 100,000 50,000 90,000 240,000 190,000 •
Miscellaneous Revenue 18,490 18,490 906,250 •
Connection Charges 303,360 153,160 325,260 781,780 •
Total Non - Operating Revenue 403,360 203,160 433,750 1,040,270 1,096,250 •
•
Non - Operating Expenses - •
Capital Improvements 2,517,835 1,034,625 639,962 4,192,422 3,085,400 •
•
Total Non - Operating Expense 2,517,835 1,034,625 639,962 4,192,422 3,085,400 •
•
Net Income (Loss) (2,103,000) (901,500) (227,377) (3,231,877) (1,588,125) •
•
Contingency (197,000) (98,500) (300,000) (595,500) (500,000) •
Projected Retained Earnings: •
•
July 1, 1995 2,300,000 1,000,000 3,300,000 6,600,000 5,900,000 •
•
June 30, 1996 0 0 2,772,623 2,772,623 3,811,875 •
•
•
•
16 •
•
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•
•
•
•
• 1995/96 Adopted Budget
•
• City of Tigard, Oregon
• Comprehensive Long Term Financial Plan
•
•
•
• The Tigard City Council has had a goal for the past several years to develop a Comprehensive
• Long Term Financial Plan (CLTFP). The plan was intended to be inclusive of all City financial
• operations including debt and capital improvements. The idea was to develop a financial model that
• could be used to evaluate the future financial implications of current political and administrative
• decisions.
•
• For the past 15 years, the City has operated with a five year plan for the General Fund only. The
• City has sought an updated tax base from the voters every five years since 1980. The tax base
• amount has been calculated using the five year plan to allow a certain level of services to be
• provided to the citizens with a committment to live within the tax base for the five year period.
•
• This five year strategy has been very successful for the City in that voters have approved the last
• three tax base increase requests. This has allowed for the provision of a consistent level of service
• in the face of rapid growth and development.
•
• 1995/96 is the fifth year of the five year plan adopted in 1990 with the voter approval of the tax base
• request in November of 1990. Due to managed growth in operating expenditures and higher than
• anticipated revenues in several significant General Fund categories, the projected ending balance
• in the General Fund for 1995/96 is anticipated to be just over $2,000,000. This is about $1,000,000
• greater than anticipated by the plan in 1990.
•
• Because tax base measures can only be presented to voters at general elections in even numbered
• years, the Budget Committee and the City Council chose to place such a measure before the voters
• in November 1994 rather than waiting until May 1996. As a result, staff prepared a five year plan
• for the general fund last fall. The plan was reviewed and revised by both the Budget Committee
• and the City Council. A tax base measure to increase the tax base by $1,700,000 was then placed
• on the ballot. The voters approved the request which will take affect at the beginning of the next
• five year period in July 1996.
•
• The new five year plan which takes affect next fiscal year and coincides with the affective date of
• the new tax base is designed to provide sufficient funding for general fund programs through June
• 30, 2001.
•
• A Goal of the Finance Department is to more fully develop the five year plan into a more
• comprehensive plan that will include all funds and operations of the City, not just the General Fund.
•
• Projections of the General Fund revenues and expenditures from the new five year plan are shown
• on the following page.
•
•
•
• 17
•
•
•
•
•
•
1995/96 Adopted Budget City of Tigard •
General Fund - Five Year Plan •
Projection Summary
0
0
Adopted Projected Projected Projected Projected Projected 0
Description 1995/96 1996/97 1997/98 1998/99 1999/00 2000/01 •
Year 5 Year 1 Year 2 Year 3 Year 4 Year 5 0
•
•
Revenues by Category:
•
•
Property Taxes 4,390,200 6,198,204 6,601,096 7,033,614 7,455,630 7,902,968
Other Agencies 1,768,600 1,826,175 1,326,039 1,364,299 1,419,961 1,478,140 •
Fees and Charges 1,221,080 1,240,970 1,179,060 1,092,974 1,020,814 971,884 •
Fines 315, 600 320,948 330,574 340,556 350,690 361,196 •
Franchise Fees 1,561,200 1,600,280 1,640,353 1,681,444 1,723,579 1,766,787 •
Interest & Rentals 146,000 140,000 140,000 140,000 150,000 160,000 •
Other Revenue 27, 200 22 ,266 22,334 22,404 22,476 22,550 •
•
Total Revenues 9,429,880 11,348,843 11,239,456 11,675,291 12,143,150 12,663,525
e
Beginning Fund Balance 3,300,000 2,571,901 3,091,791 2,962,127 2,657,484 1,920,465 •
•
Total Resources 12,729,880 13,920,744 14,331,247 14,637,418 14,800,634 14,583,990 •
•
•
Expenditures by Program:
•
Community Services 6,408,793 6,947,045 7,350,185 7,863,500 8,607,012 9,271,814 •
Maintenance Services 266,381 285,615 292,855 301,358 307,547 324,216 0
Devebpment Services 1,802,392 1,943,466 1,951,452 1,993,326 2,081,537 2,179,064 •
Policy & Administration 1,392,239 1,415,079 1,470,914 1,519,071 1,587,881 1,644,828 •
Non Departmental 264,180 274,747 285,737 297,167 309,053 321,415 •
Total Operating Budget 10,133,985 10,865,952 11,351,143 11,974,422 12,893,030 13,741,337 •
•
General Capital Projects 231,300 184,000 250,000 250,000 250,000 250,000
0
0
Total Program Expenditures @98% 10,157,979 10,828,953 11,369,120 11,979,934 12,880,169 13,711,510 •
0
0
Ending Fund Balance 2,571,901 3,091,791 2,962,127 2,657,484 1,920,465 872,479 •
•
The above schedule represents the current Five Year Financial Plan for the General Fund. The goal of the Plan is to fund
•
services to the voters which were committed as part of the tax base ballot measure effort and to end the five year
•
period with an estimated ending balance between $800,000 and $1,000,000.
•
The plan will be adjusted as years final results are known and as new years are budgeted. •
•
Revenues are conservatively estimated and expenditures are estimated at 98% to allow for position vacancies and other 0
underexpenditures. The graph on the following page depicts the impacts on General Fund Ending fund balance of the current plan. •
•
•
18 •
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• 1995/96 Adopted Budget Cfty of Tigard
• General Fund - Five Year Plan
•
Projection of Ending Fund Balance
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• Erring Funyealarice
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• 19996 199697 199 19913199 19400 2000/01
• Fiscal Year
• I — +r — Ending Fund Balance I
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S
• The current Five Year Plan was designed to provide adequate funding through the year 2001 for General Fund Services.
• An increase in the tax base will be sought from the voters in May or November of the year 2000 to provide funding for the
• the next five year period.
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• 1995/96 Adopted Budget City of Tigard, Oregon
•
Revenue Summary
• Revenues are budgeted by fund with each fund set up for a particular purpose. Once a fund has served its
• purpose, it is closed and no longer used. The City currently uses the following funds:
•
• Fund Type Fund Name
• General General Fund
•
• Enterprise Sanitary Sewer
Storm Sewer
• Water
•
40 Special Revenue Criminal Forfeiture Parks SDC
• State Gas Tax Water Quality/Quantity
• County Gas Tax Electrical Inspection
• Traffic Impact Underground Utility
•
Water SDC
• Debt Service General Obligation
GO Debt - Escrow Account
Bancroft Bond
• Certificates of Participation
•
• Capital Projects Special Assessment CIP
• Road Bond Improvement
Park Levy CIP
• Library Expansion Fund
• Bull Mtn Rd Improvements
• Water Capital Projects
Facility Fund
•
• The remaining pages of the revenue section of the budget provide revenue details and summaries, as well as
• descriptions, for each fund. The graph below indicates the proportions of total budgeted revenues for each fund
i type.
• Budgeted Revenue by Fund Type
•
• Capital Projects (35%
• Debt Service 16.7% . ; rty:;><::i<::i >:.:..
• eneral Fund (30.1%)
•
• Special Revenue (19.0%
•
•
• ' ? }:i;viF• ? • >.LVj.F % a�. • . f , '•y;•..^ •
• nterpnse (30.6 %)
•
•
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• 20
•
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•
•
1995/96 Adopted Budget City of Tigard, Oregon •
Revenue Summary •
•
•
•
Actual Actual Adopted Proposed Approved Adopted •
Funds 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 •
•
General 10,447,548 12,1 16,421 12,280,450 12,729,880 12,729,880 1 2,729,880 •
•
Sanitary Sewer 2,486,393 3,456,303 3,420,000 3,693,360 3,693,360 3,693,360 •
Storm Sewer 1,771,034 2,026,543 1,916,300 1,876,360 1,876,360 1,876,360 •
Water 4,328,504 6,605,020 7,359,870 7,359,870 7,359,870 •
•
Total Enterprise 4,257,427 9,811,350 11,941,320 12,929,590 12,929,590 12,929,590 •
•
•
Criminal Forfeiture 17,790 27,980 3,310 37,000 37,000 37,000 •
State Gas Tax 1,800,110 1,765,885 1,744,000 2,037,200 2,037,200 2,037,200 •
County Gas Tax 168,635 164,627 168,000 175,000 175,000 175,000 •
Water Quality/Quantity 85,222 102,098 101,700 156,000 156,000 156,000
Traffic Impact Fee 1,457,527 2,482,105 1,991,000 2,414,000 2,414,000 2,414,000 •
Electrical Inspection 143,000 143,000 143,000 •
Underground Utility 136,807 35,600 94,500 94,500 94,500 •
Water SDC 611,594 1,594,250 2,274,485 2,274,485 2,274,485 •
Parks SDC 377,347 786,346 791,800 693,000 693,000 693,000 •
Total Special Revenue 3,906,631 6,077,442 6,429,660 8,024,185 8,024,185 8,024,185 •
•
•
General Obligation Debt Service 8,364,063 1,808,952 1,664,416 1,685,363 1,685,363 1,685,363 •
Bancroft Bond Debt Service 2,347,698 3,811,504 1,151,700 3,673,304 3,673,304 3,673,304 •
Certificate Debt Service 389,971 420,159 355,000 •
Escrow Debt Service 7,000,000 9,103,000 5,067,380 1,715,652 1,715,652 1,715,652 •
Total Debt Service 18,101,732 15,143,615 8,238,496 7,074,319 7,074,319 7,074,319 •
•
•
Special Assessment CIP 2,370,597 1,393,870 1,130,000 670,000 670,000 670,000 •
Road Bond Improvement 539,502 15,103 •
Park Levy CIP 387,962 69,729 112,500 58,800 58,800 58,800 •
Library Expansion Fund 1,397 •
Bull Mountain Road Imp 500,000 462,000 82,000 82,000 82,000 •
Facility Fund 106,000 •
Water Capital Projects 640, 537 648,000 685,000 685,000 685,000
•
Total Capital Projects 3,298,061 2,620,636 2,352,500 1,495,800 1,495,800 1,601,800 •
•
•
Total Revenue 40,011,399 45,769,464 41,242,426 42,253,774 42,253,774 42,359,774 •
•
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•
21 •
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon
• General Fund #10
• The general fund is used to account for all revenues and expenditures of a general nature not required
• to be recorded in another fund. Revenue is received from property taxes, fees and charges for services,
• franchise fees, and revenue from other agencies. Funds may be used for ordinary expenditures of the
• City.
•
• Shown below is a chart indicating the major general fund revenue sources:
GOKRAL FIND NEV@UES
•
• : >;.•
• ...v:Wix:i 14 l ' v
Agri e.r,• (zs ::;;:::•r,; �::•::' ?{ r�?
•
• 14 h{ -. ':iK fi v$'AJ' '' :.y, ...,riiii:.,i.. i::: '::'::
': + yj +iii. nA • }. { { ? {: '' l
•
• Endless Fees (I IN
YYx \{dC':Y
• Fsas6 Chirps
•
•
• Property taxes make up the largest single source of general fund revenue. Other agency revenues include
• such revenues as HoteVMotel tax and the WCCLS Library levy distribution and state revenue sharing
• monies, e.g., cigarette, liquor and 911 telephone taxes. Franchise fees include fees for the use of
• public right of way paid by public utilities as a percentage of gross proceeds collected in the City.
•
• General fund revenues, from the sources shown above, fund a variety of services provided to the
• community. The General Fund is used primarily to support non fee services such as Police protection,
Library and Parks maintenance. The program support distribution is shown below:
•
• General Support as
Program Support Fund a % of Total
•
• Community Services 6,408,791 50.34%
• Maintenance Services 266,376 209%
• Development Services 1,802,437 14.16%
• Policy and Admin 1,392,271 10.94%
• Non Departmental 264,180 2.08%
• Capital Improvements 231,300 1.82%
• Contingency 300,000 236%
• Unappropriated 2,064,525 16.22%
• Total Programs 12,729,880 100.00%
•
•
•
•
•
•
• 22
•
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
General Fund #10 •
•
Actual Actual Adopted Proposed Approved Adopted
•
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
400000 Current taxes 3,627,173 3,773,257 4,011,900 4,255,200 4,255,200 4,255,200 •
401000 Prior year taxes 134,521 175,451 150,000 135,000 135,000 135,000 0
0
Total Property Taxes 3,761,694 3,948,708 4,161,900 4,390,200 4,390,200 4,390,200 •
•
404000 Federal grants 8,171 35,000 35,000 35,000 •
410000 Cigarette tax 96,535 93,272 97,200 92,000 92,000 92,000
•
411000 Liquor tax 224,893 229,218 268,400 254,000 254,000 254,000 •
412000 State revenue sharing 191,751 198,631 195,000 196,600 196,600 196,600
414000 State grants 12,042 9,152 43,350 4,000 4,000 4,000 •
414010 Metro Greenspaces Grant 18,750 •
414020 State LCDC grant 14,630 6,250 II
415000 911 Emergency tax 103,079 64,797 98,900 89,000 89,000 89,000 •
420000 HoteVmotel tax 261,821 284,493 325,000 355,000 355,000 355,000 •
422000 County - WCCLS 605,866 655,476 726,000 743,000 743,000 743,000 .
•
Total Other Agencies 1,537,538 1,541,289 1,753,850 1,768,600 1,768,600 1,768,600
0
430000 Business tax 164,640 168,872 160,000 165,000 165,000 165,000 •
431000 MechanicaVplumbing permits 106,721 142,361 174,000 126,000 126,000 126,000
432000 Building permits 298,862 445,698 396,000 327,290 327,290 327,290 •
433000 Building plan check fee 221,789 278,221 300,000 184,970 184,970 184,970 •
433010 Fire fife safety plan check fee 46,230 46,230 46,230 •
433020 Plumbing plan check fee 10,830 10,830 10,830
•
433030 Mechanical plan check fee 8,460 8,460 8,460
433050 Erosion control plan check fee 9,350 9,350 9,350 •
434000 Alarm Permit 13,980 5,145 12,000 15,000 15,000 15,000 III
435000 Liquor permit fees 2,480 3,175 3,000 3,000 3,000 3,000 s
436000 Engr. public improvements 140,933 252,613 200,000 200,000 200,000 200,000 0
437000 Sign permit fees 3,948 4,840 4,200 3,600 3,600 3,600 0
438000 Land use application fee 37,608 32,029 32,000 36,000 36,000 36,000
440000 Lien search fees 39,610 40,485 42,000 36,000 36,000 36,000
•
441000 Recreation tuition 20,596 18,402 18,000 •
441000 Sewer inspection fee 15,000 12,350 12,350 12,350 •
451000 Misc. fees & charges 18,144 17,755 25,000 25,000 25,000 25,000
452000 Park reservations 14,045 15,569 10,000 12,000 12,000 12,000 •
•
Total Fees & Charges 1,083,356 1,425,165 1,391,200 1,221,080 1,221,080 1,221,080 •
0
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•
•
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23 •
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•
•
• 1995/96 Adopted Budget City of Tigard, Oregon
• General Fund #10
•
• Actual Actual Adopted Proposed Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
• 455010 Fines & forfeitures - traffic 277,649 263,609 286,200 271,100 271,100 271,100
• 455020 Fines & forfeitures - misdemean. 235
• 455030 Fines & forfeitures - parking 4,649 6,899 5,500 4,000 4,000 4,000
456000 Indigent defense 45 36
• 457000 Library fines 32,814 37,188 35,000 40,000 40,000 40,000
• 458000 Civic infractions 1,555 250 1,000 500 500 500
•
• Total Fines 316,947 307,982 327,700 315,600 315,600 315,600
•
• 460000 Electric 656,208 712,951 740,000 762,200 762,200 762,200
• 461000 Gas 143,452 203,023 210,000 219,000 219,000 219,000
462000 Telephone 291,857 286, 218 292,000 295,000 295,000 295,000
• 463000 Garbage 157,725 165,708 189,000 197,000 197,000 197,000
•
465000 Cable TV 71,444 79,768 75,000 88,000 88,000 88,000
• Total Franchise Fees 1,320,686 1,447,668 1,506,000 1,561,200 1,561,200 1,561,200
•
• 470000 Interest 106,748 112,665 105,000 130,000 130,000 130,000
• 472000 Rentals 11,751 14,981 7,800 16,000 16,000 16,000
• Total Interest & Rentals 118,499 127,645 112,800 146,000 146,000 146,000
•
• 477000 Donations/Gifts 2,558 1,463 800 1,000 1,000 1,000
• 478000 Other revenues 3,315 2,457 1,200 1,200 1,200 1,200
• 479000 Recovered expenditures 41,606 66,347 25,000 25,000 25,000 25,000
• 480000 Police service contracts 50,511
•
• Total Other Revenue 97,990 70,266 27,000 27,200 27,200 27,200
• Total Revenues 8,236,710 8,868,723 9,280,450 9,429,880 9,429,880 9,429,880
•
• 300000 Fund balance 2,210,835 3,247,698 3,000,000 3,300,000 3,300,000 3,300,000
•
• Total General Fund Revenue 10,447,545 12,116,421 12,280,450 12,729,880 12,729,880 12,729,880
•
•
•
•
•
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•
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• 24
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•
•
1995/96 Adopted Budget City of Tigard, Oregon •
General Fund •
Notes: •
•
Property Taxes Voters approved an increase of $1,700,000 in the taxbase in November 1994 which will not •
be levied until the 1996/97 fiscal year. The current levy of $4,526,835 includes a 6% statutory •
increase over the previous year and several small annexations. Only 94% of the amount •
levied is expected to be collected due to delinquencies. •
State Revenues State revenues including cigarette tax, liquortax, and state revenue sharing are normally based •
on per capita estimates developed by the League of Oregon Cities. •
WCCLS The Washington County Cooperative Library System levy is in its third year. The three year •
levy is used to reimburse participating libraries $1.55 per circulation. The current levy was • •
approved by voters in 1993 at $.39/$1,000 throughout the County.
•
Building Permits Development revenues are based upon 300 single family units, 252 multi family units and
continued strength in the development of commercial properties. •
Franchise Fees Franchise fees are charged to various utilities for use of public right of way. All franchise fees • •
are computed as a percentage of gross proceeds within city limits. Current percentages are
as follows: •
•
Electricity Portland General Electric 3.50% •
Natural Gas Northwest Natural Gas 3.00% •
Telephone Electric Lightwave 5.00% •
General Telephone 5.00% •
Pacific Northwest Bell 5.00% •
Garbage All haulers 3.00%
Cable TV Metropolitan Area Communication Commission 5.00% •
•
The City Council agreed to rebate a total of $15,000 to the three garbage haulers in 1995/96 S
to help offset increases in garbage collection costs and to keep rates down.
•
Sewer Inspection The sewer inspection fee is now recorded in the General Fund rather than the Sewer Fund and
is used to cover building inspectors cost of inspecting sewer connections. •
•
Hotel/Motel Tax Hotel/motel tax is projected to increase substantially due to the addition of a new motel in the •
Pacific Corporate Center in the summer of 1995. •
Fund Balance Fund balance is the cumulative difference between revenues and expenditures from previous •
years. The estimated fund balance of $3,300,000 at 6/30/94 is greater than anticipated due •
to a combination of lower than anticipated expenditures and higher than anticipated revenues •
as follows. •
•
•
•
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•
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25
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•
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•
•
1995/96 Adopted Budget City of Tigard, Oregon
Enterprise Funds
•
• The City uses three enterprise funds to account for certain utility operations including water, sewer and storm water
• systems.
• Sanitary Sewer Fund The Unified Sewerage Agency (USA) is a special district within Washington County that provides
• sewer treatment. USA contracts with the City to bill and collect USA sewer charges within the City limits. In addition,
the City maintains sanitary sewer lines within the City on behalf of the Agency.
•
• In return for services provided by the City to the Agency, the City shares in the revenue collected for monthly user
• charges and connection charges. The City keeps 20% of the connection charges and 30% of the service charges and
remits all other collections to the Agency.
• The City's share of service charges are used for the operation, maintenance and repair of City sewer facilities. The
• City's share of funds from connection charges are primarily used to fund capacity improvements to the sanitary sewer
• system.
•
• Storm Sewer Fund USA is also responsible for regional storm water systems in Washington County. USA contracts
with the City to bill and collect the storm water charge within the City limits and to provide storm water system
•
• maintenance within the City.
• In return for services provided by the City to USA, the City shares in the revenue collected for both the monthly charges
• and the SDC. The City keeps $2.24 of the $3.00 monthly storm water charge and remits the balance of the amounts
• collected to the Agency. SDC's are kept by the City.
• Funds are used for the operation, maintenance and repair of storm sewer facilities. Monies received from the SDC's
• are used to fund capacity improvements to the storm sewer system.
•
• Water Fund The City of Tigard manages the operation of the Tigard water system through an intergovernmental
• agreement with the City of King City, Durham, and portions of the unincorporated area. This fund accounts for all costs
• related to the water operation and revenues are used to fund the purchase of water from Lake Oswego and Portland,
• and for the maintenance and expansion of the entire water system.
•
• Enterprise fund revenues are used to fund the cost of enterprise operation activities, capital improvements and related
• administrative costs as shown in the program support distribution below:
•
•
• Program Support Water Fund Sewer Fund Storm Sewer Fund
• Total Appropriations Appropriation Appropriation
• Maintenance Services 4,263,075 3,327,426 463,619 476,711
• Development Services 176,665 40,141 68,262 68,262
• Policy & Admin 790,432 231,653 389,885 176,414
Non - Departmental 126,673 48,065 56,760 21,848
• Capital Improvements 4,197,403 639,962 2,517,835 1,034,625
•
• Contingency 600,000 300,000 197,000 98,500
• Unappropriated 2,775,173 2,772,623
•
Total Programs 12,929,421 7,359,870 3,693,361 1,876,360
•
•
• 26
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•
•
•
•
•
1995X96 Adopted Budget City of Tigard, Oregon •
Sanitary Sewer Fund #30 •
•
•
Actual Actual Adopted Proposed Approved Adopted •
•
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
443000 Sewer connection fees 234,573 336,002 409,000 303,360 303,360 303,360 •
444000 Sewer inspection fees 16,935 16,413 •
444015
446020 Sewer Services Charges 897, 327 895,758 931,000 990,000 990,000 990,000 •
470000 Interest 76,228 81,893 80,000 100,000 100,000 100,000 •
478000 Other revenues 11,831 •
Total Revenues 1,225,063 1,341,897 1,420,000 1,393,360 1,393,360 1,393,360 •
•
300000 Fund balance 1,261,349 2,114,406 2,000,000 2,300,000 2,300,000 2,300,000 •
•
Total Sanitary Sewer Revenue 2,486,412 3,456,303 3,420,000 3,693,360 3,693,360 3,693,360 •
Notes:
•
•
•
Sewer connection fees are charged to developers for the right to connect to the Unified Sewerage Agency (USA) sewer
system. USA sets the amount of the connection fee collected each year. The City keeps 20% of each fee for a •
system development charge and remits the remaining 80% to USA each month. Connection fees are currently $2,200 •
per unit but are expected to increase on July 1, 1995. •
The City's estimated 20% share of $303,360 anticipates 300 single family units, 252 multifamily units and 20 commercial • •
units.
•
Sewer service charges are also set by USA under an agreement with the City. The City keeps 30% of the non revenue •
•
bond portion of the total monthly per unit charge. The estimate of $1,000,000 assumes no change in the City's share
of the monthly charge. Effective July 1, 1994, the USA sewer service charge was based upon water consumption •
during the previous winter average period. Sewer service charges are expected to increase by $2.00 per month •
for a single family home on July 1, 1995. •
Beginning fund balance includes both the City's share of previous years user charges and connection fees estimated •
as follows: •
•
•
Connection Fee $1,426,000
Service Charges 874,000 •
•
Total Estimated Fund Balance $2,300,000 •
•
•
•
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27 •
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•
•
• 1995/'96 Adopted Budget City of Tigard, Oregon
• Storm Sewer Fund #31
•
•
•
• Actual Actual Adopted Proposed Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
• 447000 Service charge 612,969 637,114 655,000 673,200 673,200 673,200
• •
450000 SDC Storm Drainage 165,459 136,640 196,000 153,160 153,160 153,160
• 470000 Interest 42,635 40,874 45,000 50,000 50,000 50,000
•
• Total Revenues 821,063 814,628 896,000 876,360 876,360 876,360
•
• 30000 Fund balance 949,970 1,211,915 1,020,300 1,000,000 1,000,000 1,000,000
• Total Storm Sewer Revenue 1,771,033 2,026,543 1,916,300 1,876,360 1,876,360 1,876,360
• Notes:
•
• Surface water fees are regionally set by the Unified Sewerage Agency (USA). USA has contracted with
• the City to collect the fee within the City and to provide certain storm sewer system maintenance
• activities. In return, the City retains a portion of the fee per unit. The current rate has been
• established at $3.00 per month per unit. The City's share is $2.24 for every $3.00 collected. Single family
• homes are considered one unit. Other parcels are billed based upon square footage of impervious surface.
• System Development Charges are set by USA at $280 per unit. Under the agreement, the City keeps
• 100% of this charge to fund Surface water system capacity improvements, related to water quality and quantity.
•
• Beginning fund balance includes the City's share of previous years system development charges and monthly
• fees as follows:
• System Development Charges $740,000
• Service Fees 260,000
•
• Total $1,000,000
•
•
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•
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• 28
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•
1995/'96 Adopted Budget City of Tigard, Oregon •
Water Fund #15 •
•
•
•
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 •
•
446010 Metered water sales 2,785,207 1,624,485 3,255,000 3,470,000 3,470,000 3,470,000 •
446011 Other water sales 2,323 6,000 6,000 6,000 6,000 •
446012 Fire service standby chg 9,158 26,000 27,000 27,000 27,000 •
446013 Meter installation fees 164,803 162,500 152,260 152,260 152,260 •
446014 Credits for leaks/misreads (4,038)
•
446015 Bad debt expense (1,046) •
448000 SDC reimbursement 177,621 138,750 123,120 123,120 123,120 •
479100 Sewer billing charge 5,000
•
Total Water Sales 3,127,631 1,630,882 3,593,250 3,778,380 3,778,380 3,778,380 •
•
447001 Developers fees -10% overhead 150,192 64,000 140,000 140,000 140,000 •
447002 Engineering fees 27,038 12,700 28,000 28,000 28,000 •
447003 TWD equipment 2,084 •
447004 Wage reimbusement 2,680 •
447005 Fire service connection 5,000 5,000 5,000 5,000 •
449088 Line extension rebates 3,575 2,000
451000 TWD equipment rental 500 •
•
Total Developer Revenue 185,569 84,200 173,000 173,000 173,000 •
•
451000 Misc fees and charges 1,693 5,000 5,800 5,800 5,800
470000 Interest income 87,121 28,825 65,000 90,000 90,000 90,000 •
472000 Rental income 4,351 1,050 2,600 2,600 2,600 2,600 •
478000 Other revenues 6,951 2,747 2,820 4,000 4,000 4,000 •
478001 Penalties for non - payment 571 1,260 4,800 4,800 4,800 •
478002 Returned check fee 310 285 1,150 1,290 1,290 1,290 •
479000 Recovered expenditures 1,612 51,000 •
Total Misc Revenue 99,304 37,472 127,570 108,490 108,490 108,490 •
•
•
Total Revenues 3,412,504 1,668,354 3,805,020 4,059,870 4,059,870 4,059,870
•
300000 Fund balance 2,027,769 2,660,150 2,800,000 3,300,000 3,300,000 3,300,000 •
•
Total Water Fund Revenue 5,440,273 4,328,504 6,605,020 7,359,870 7,359,870 7,359,870 •
Notes:
•
•
Water operations are accounted for in the Water Fund. Metered water sales anticipate the sale of 2,628,787
•
hundred cubic feet (ccf) of water at $1.32 per ccf.
•
Meter installation fees estimate of $152,260 anticipates the sale of 500 water meters. •
•
•
•
•
29 •
•
•
•
•
•
• 1995/96 Adopted Budget City of Tigard, Oregon
• Special Revenue Funds
•
•
• Special Revenue Funds account for revenue derived from specific taxes or other earmarked revenue sources which
• are legally restricted to finance particular functions or activities. funds included in this category are:
• Criminal Forfeiture -
• Revenue from the sale or other disposition of property or assets used in or related to criminal activity. All such
• revenues must be used for law enforcement purposes.
• State Gas Tax -
Shared revenues from state tax on sale, use, etc. of motor vehicle fuel. Funds are used for construction, reconstruction,
• improvement, repair, maintenance, operation and use of public highways, roads, streets, and roadside rest areas.
• Monies may also be used for street lighting and cleaning, storm drainage, traffic control devices and cost of
• administration.
•
• County Gas Tax -
•
Shared revenue from Washington County tax on sale, use, etc. of motor vehicle fuel. Funds are used for construction,
• reconstruction, improvement, repair, maintenance, operation and use of public highways, roads and streets.
• Traffic impact Fee -
• Revenue from a county instituted fee on development approved by voters in 1989. Fee is charged by the City for
• development within City limits. Funds are used for highway and transit capital improvements which provide additional
• capacity to major transportation systems and for recovery of costs of administering the program.
• Parks SDC -
ID Park system development charges are charged when a building permit is issued for any new, residential or multifamily
• construction, additions, alterations or change in use which creates a dwelling unit. Funds collected are used to fund
• the acquisition, development, and expansion of additional recreation spaces and facilities.
•
• Water Quality /Quantity -
• These revenues, instituted by the Unified Sewerage Agency (USA), are charged by the City on certain development
activities in the City. Revenues collected are used to fund off -site surface water system improvements.
•
• Electrical Inspection Fund -
is This fund was established in 1994/95 in anticipation of an electrical inspection program beginning July 1, 1995. This
• fund will account for the start up costs of the electrical inspection program and the collection of in- process electrical
• inspection fees from Washington County during the transition. Funds collected for electrical inspections are restricted
• to the costs of the program and associated overhead.
• Underground Utility -
• This fund accounts for monies received from developers for future underground utility improvements.
•
• Water SDC -
• Water system development charges are charged when new meters are sold and installed. The total amount charged
for each meter includes a portion for future capacity increasing projects and a portion for the cost of the meter and a
• portion charged as an SDC reimbursement in the Water General Fund. This fund accounts for capacity related funds
• and may only be spent on capacity related projects.
•
•
•
•
•
•
• 30
•
•
•
111
•
•
1995/96 Adopted Budget , City of Tigard, Oregon
•
Special Revenue Funds (cont.)
•
•
Shown below is a chart showing each funds' revenue contribution to total special revenues:
•
•
ID
SPE:1AL REVENUE FUNDS
•
11 Falling (0.514
•
. Canty Or Tax (221(4
0
I
...
?:::::g.ima . --: ..- -.. ...... .
•
::.;.:4, ..... -:'.... .: . .
was. six as .: i: :,. ,:.:.......,.......:. ..: .:•.: ..::::.
•
4.0.3.esifawmol.Q ;.::::::.::::.'..:.: i..: .,:.,..,::..:.., . Sim. Gas (26-?4)
•' ta,. ;i4 .,b' 1 ::-.• : ...•:•• : .....::. :::' .•:: . : . : ...:...' :....::.•':
•
.,;•••••• .` ......,,,, .:;;;; . • i : .. • • • : - • • • •• ; • : , ., ., .. :, • - . :: • •
.f .; ',.' ::: ' :. .. :. :., . : • ' - . • . . ' .• .. :
,::-' ..1•%?• 1 . '''i :igl• - . , ::3:1WV:3;:niti::::•.::*,3:1i' : ..• :. : : ••• • . • • • . - ..• : ' .
•
2.1,?::'iiig:TY . :-.. ;:ki•Mk'n it:&(' :':•.• .• •• ' ''. •••.:.•• : ..: .. - ,,, j , . ::
' '• ' . ....'.• •••• . .:- . ' . . ' . . . ....: : •••
• '':". •:: K.'"'",X, ,,141;;WI;:iili:j0.;:;::::::::•"''''...,:,:........._ i . . ... :
. .•:•40:44 . . .- •. ..
0
- - - ' - .. -.....lirtaft:Witige..g:A: •:,., • . :
• 13.* . ....... Ri:::::::::::,:ge:::::,:::::i:::::::::::s
Vail?.?;:Ki.::::
•
....... M..15,'>*:1taig$1.04:%: "M alm C 11 1 40, / (
. •••••.: :.: : : : • •:•:.•x•:::::::::,:•.......'" :.:::::::-' •A'::::3••::::'
..ic;3:5:::,....:xwk.1 ....;,:::::
•
• • • • • • • • •x•:••• • .....7.•:::::"
Pui4 (&9% ..::::- ::
• ..-: ;:ilik .
.s. V• t ii: ',' Xtlia§gPs.,ageNM.ai;i5i.,0,F* ..:"'.
•
.4:14p .
' •
TIP (31 X1%)
•
•
•
Special revenue funds support various programs in accorcLance with their specific use provisions as follows: •
•
•
Criminal State Gee County Traffic Parka Water Water Undergmd Electrical •
Program Support Total Forlekure Tax Gin Tax irnPact SOC arty SDC Utility inoPoc •
Corrrrunity SOIVi2111 37.00) 37=3 •
Maintenance Service. 683,906 582.545 121,361
•
Development &relate 595,744 404,187 71,979 118,578 •
Pace and Adrrin 200,708 143,224 42,709 14,775
Non Departmental 48,028 34,956 8,957 2185 •
Capital krp 5.995.294 845.288 2,1,021 633,CO3 156.00) 2,074,485 94,503 •
Contivency 457.000 47=0 150,030 maxi 200.000
•
Unarprcceited 8,435 1,973 5,462
•
Total Programs 8,024,185 37,030 2037200 175=0 2,414,003 693,030 156,1:00 2,274,485 94,500 143,000 ip
'
•
•
0
0
410
111,
0
0
•
•
•
•
•
31
ID
•
•
•
•
• 1995/96 Adopted Budget City of Tigard, Oregon
• Criminal Forfeiture Fund #55
•
• Actual Actual Adopted Proposed
p Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
• 470000 Interest 486 214 100 1,000 1,000 1,000
•
• 478000 Other revenues 972 12,116 22,000 20,000 20,000 20,000
•
Total Revenues 1,458 12,330 22,100 21,000 21,000 21,000
•
• 300000 Fund balance 16,333 15,650 11,000 16,000 16,000 16,000
•
• Total Criminal Forfeiture Fund 17,791 27,980 33,100 37,000 37,000 37,000
•
• Notes:
• Revenue in this fund is estimated each year based upon funds anticipated to be seized in Police related activities.
Such funds may only be used for Police related programs.
•
•
•
• State Gas Tax Fund #21
•
•
• Actual Actual Adopted Proposed Approved Adopted
•
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
• 413000 State Gas Tax Share 1,336,247 1,421,633 1,513,000 1,546,000 1,546,000 1,546,000
•
• 442000 Street Lighting Fees 12,423 20,612 16,000 17,000 17,000 17,000
•
• 470000 Interest 15,654 12,021 15,000 24,200 24,200 24,200
•
479000 Recovered expenditures 25,613 43,844
IP
• Total Revenues 1,389,937 1,498,110 1,544,000 1,587,200 1,587,200 1,587,200
•
• 300000 Fund balance 410,173 267,775 200,000 450,000 450,000 450,000
0
• Total State Gas Tax 1,800,110 1,765,885 1,744,000 2,037,200 2,037,200 2,037,200
•
•
Notes:
•
• State gasoline tax and vehicle registration fees are shared with Cities and Counties throughout the state using a
•formula set by the legislature. Estimated revenue is based upon $45.86 per capita using a population
•estimate of 33,730 for fiscal year 1995/96.
•
•
•
•
•
• 32
•
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
County Gas Tax Fund #22 •
•
•
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 •
•
423000 County Road Tax 154,317 142,434 150,000 154,000 154,000 154,000 •
•
470000 Interest 1,897 3,598 1,000 1,000 1,000 •
•
Total Revenues 156,214 146,032 150,000 155,000 155,000 155,000 •
•
300000 Fund balance 31,726 18,595 18,000 20,000 20,000 20,000
•
Total County Gas Tax 187,940 164,627 168,000 175,000 175,000 175,000
•
•
Notes: •
•
Washington County collects one penny per gallon of gas sold within the County as a county gas tax. •
Taxes are distributed to cities within the county according to a formula set by the county. •
•
•
Water Quality /Quantity Fund #24 •
•
•
Actual Actual Adopted Proposed Approved Adopted •
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 •
445000 Charges 19,620 5,376 20,000 20,000 20,000 20,000 •
•
470000 Interest 3,039 3,062 3,000 3,000 3,000 3,000 •
Total Revenues 22,659 8,438 23,000 23,000 23,000 23,000
•
300000 Fund balance 62,563 93,660 78,700 133,000 133,000 133,000 •
Total Water Quality/Quantity 85,222 102,098 101,700 156,000 156,000 156,000 •
•
Notes: 0
•
This fund was set up to record revenue from the Water Quality /Quantity charge established by the •
Unified Sewerage Agency in 1991. Funds are used for surface water system improvements. •
•
•
•
•
•
•
•
•
•
33 •
•
•
•
•
•
• 1995/96 Adopted Budget City of Tigard, Oregon
• Traffic Impact Fee Fund #25
• Actual Actual Adopted Proposed Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
• 448000 Traffic Impact Fee 671,759 1,221,798 1,021,000 944,000 944,000 944,000
470000 Interest 48,290 59,217 50,000 70,000 70,000 70,000
• Total Revenues 720,049 1,281,015 1,071,000 1,014,000 1,014,000 1,014,000
•
• 300000 Fund balance 737,479 1,201,090 920,000 1,400,000 1,400,000 1,400,000
•
• Total Traffic Impact 1,457,528 2,482,105 1,991,000 2,414,000 2,414,000 2,414,000
•
•
Notes:
•
• The Traffic Impact Fee (TIF) is based upon the number of trips per day that each type of development is
• estimated to generate. The County maintains a table of standards for all possible uses. The standard trips per day for
• each development is multiplied by the rate per trip to determine the amount of the TIF.
• Washington county has set the rates for 1995/96 as follows:
•
• Residential use $155.00 per average weekday trip
• Business/Commercial use 39.00 per average weekday trip
• Office use 143.00 per average weekday trip
• Industrial use 150.00 per average weekday trip
• Institutional use 64.00 per weighted average daily trip
• Estimated TIF revenues from the following sources are:
• 300 Residential units $492,000
• 252 Multi- family units 252,000
• 20 Commercial 200,000
•
• 944,000
•
•
•
•
•
•
•
•
•
•
•
•
•
•
• 34
111
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
Underground Utility Fund #26 •
•
•
Actual Actual Adopted Proposed Approved Adopted
•
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
478000 Other revenue 57,310 10,000 10,000 10,000 10,000 •
•
470000 Interest 600 2,000 2,000 2,000 •
•
Total Revenues 57,310 10,600 12,000 12,000 12,000
•
300000 Fund balance 79,497 25,000 82,500 82,500 82,500 •
•
Total Underground Utility 136,807 35,600 94,500 94,500 94,500 •
•
•
•
•
Water SDC Fund #27 •
•
•
Actual Actual Adopted Proposed Approved Adopted •
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 •
•
478000 Other revenue 587 ,460 349,250 324,485 324,485 324,485 •
470000 Interest 12,067 45,000 50,000 50,000 50,000 •
•
Total Revenues 599,527 394,250 374,485 374,485 374,485 •
•
300000 Fund balance 12,067 1,200,000 1,900,000 1,900,000 1,900,000 •
Total Water SDC 611,594 1,594,250 2,274,485 2,274,485 2,274,485 •
•
•
Notes: •
•
Although meters of various sizes will be sold, the following are included in the estimate: •
•
•
422 3/4" meters @ $635 $267,970 •
20 1" meters @ $1,270 25,400 •
5 1 -1/2" meters @ $3,175 15,875 •
3 2" meters @5,080 15,240 •
450 $324,485 •
•
•
•
•
•
•
35 •
•
•
•
•
•
• 1995/'96 Adopted Budget City of Tigard, Oregon
• Parks SDC Fund #52
•
• Actual Actual Adopted Proposed po Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
• 449010 SDC - Parks 196,750 275, 150 336,800 225,000 225,000 225,000
•
• 470000 Interest 5,433 12,774 15,000 18,000 18,000 18,000
• Total Revenues 202,183 287,924 351,800 243,000 243,000 243,000
•
• 300000 Fund balance 175,164 498, 422 440,000 450,000 450,000 450,000
•
• Total Parks SDC 377, 347 786, 346 791,800 693,000 693,000 693,000
•
• Notes:
•
Park system development charges are charged to residential developers on a per unit basis as estimated below:
• 300 Single family units @$500 ea. $150,000
• 252 Multi family units @ $300 ea. 75,600
•
• Total $225,600
•
•
• Electrical Inspection Fund #23
•
• Actual Actual Adopted Proposed Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
• 431010 Electrical permits 145,820 145,820 145,820
• 433040 Electrical plan check 23,430 23,430 23,430
•
•
470000 Interest 3,000 3,000 3,000
• Total Revenues 0 0 0 172,250 172,250 172,250
•
• 300000 Fund balance (29,250) (29,250) (29,250)
•
• Total Electrical Inspection 0 0 0 143,000 143,000 143,000
•
•
•
•
•
•
•
•
•
•
• 36
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
Debt Service Funds account for payment of general obligation bond principal and interest. Total resources amount to •
•
$7,074,319 which is 17% of total budgeted resources.
•
Outstanding debt includes voter approved general obligation bonds, Bancroft bonds and Short term notes. •
Each type of debt is recorded in a separate fund. Principal sources of revenue are property taxes for general obligation •
bond debt service and special assessment collections and interest earnings for •
for Bancroft Bond Debt. The City currently uses the following debt service funds: •
General Obligation Bond Debt - •
The City sold $22 million in general obligation bonds on June 6, 1984 to purchase land and construct the Civic S
Center. Advance refunding bonds were issued in February 1987 to refund the callable portion of the 1984 issue, thus •
saving taxpayers over $250,000 over the life of the bonds. In addition, the City issued $8.5 million in general •
obligation road improvement bonds in April 1989. On May 3, 1993, the City issued $6,935,000 in GO Bonds to advance •
refund $6,280,000 of ouststanding 1987 and 1989 Series bonds. The refunding was done to save taxpayers $265,436
over the life of the bonds.
Bancroft Bond Debt -
Revenue in this fund is derived from assessments on properties that participated in local improvement districts and from •
proceeds of Bancroft Bonds to retire short term debt issued to fund the local improvements.
On May 3, 1993, the City issued $660,000 in GO Improvement Refunding Bonds for a current refunding of a portion of
of the outstanding 1982, 1989 and 1990 Series bonds. The refunding was done to save taxpayers $76,031 •
over the life of the bonds. '
Certificate Debt Service -
•
Revenue from a five year serial levy dedicated to Park system improvements is being used to fund repayment of
borrowed funds which were initially used for park improvements. 1994/95 was the last year of the serial levy. •
Escrow Debt - •
Funds held in escrow from refundings to call refunded bonds at their call date. •
•
•
A summary of Debt Service revenues, by type, follows:
Fund Amount •
General Obligation Debt Service: •
Tax collections 1,505,163 •
Interest earnings 30200 •
Beginning fund balance 150,000 •
Total General Obligation 1,685,363
Bancroft Debt Service: • •
Collections from property owners for the:
•
Pre 1985 series 16,336
135th Avenue Project 25,408 •
Pacific Corporate Center Project 211,489 •
Lincoln Locust Street LID 100,071 •
Proceeds/collections 3,080,000
•
Interest Earnings 10,000 •
Beginning Fund Balance 230,000 •
Total Bancroft 3,673,304 •
Amount held in Escrow 1,715,652 •
•
•
Total Debt Service Funds 7,074,319
•
•
•
37
S
•
•
•
•
• 1995/'96 Adopted Budget
•
•
• Debt Service Funds are received from the following sources:
•
•
•
• DEBT SERVICE FUNDS
•
• Fund Balance p.1%
•
•
Property Tax Revenue (28.1 %)
•
•
• ;::.''•'+.g✓yr•� rr�/' f'i�rft f f ,5•'•3{r:y,:;:;•., <'`.�.,y
• r
•
•
•
n '
ry ti:•rw
S pecial Assessments (
•
x is 6.6% )
•
Interest
Earn'
s 0.89'
Other
Rev
(
•
•
•
:rr :
0
:u.
Fif
'Y ..L
r....G1i..
: Yr
f W.
•
•
•
•
•
• Source Amount
•
• Property tax revenue 1,505,163 28.09%
• Assessment interest and principal 353,304 6.59%
• Interest earnings 40,200 0.75%
• Bond proceeds 3,080,000 57.48%
• Beginning fund balances 380,000 7.09%
• Total 5,358,667 100.00%
•
• Amount in Escrow 1,715,652
•
• Total Debt Service Funds 7,074,319
•
•
•
•
• 38
•
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
General Obligation Debt Service Fund •
•
Actual Actual Adopted Proposed Approved Adopted •
•
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
400000 Current taxes 1,332,181 1,511,327 1,559,516 1,454,743 1,454,743 1,454,743 •
•
401000 Prior year taxes 55,428 68,443 52,000 50,420 50,420 50,420 •
•
470000 Interest 19,706 37,290 35,000 30,200 30,200 30,200 •
474000 Bond •
proceeds 6,935,000
•
Total Revenue 8,342,315 1,617,060 1,646,516 1,535,363 1,535,363 1,535,363 •
300000 Fund balance 140,189 191,892 17,900 150,000 150,000 150,000 •
Total General Obligation •
Debt Service 8,482,504 1,808,952 1,664,416 1,685,363 1,685,363 1,685,363 •
•
Notes: •
•
General obligation debt consists of: •
Year 1995/96 •
Issued Obligation •
•
Advance refunding bonds 1987 167,332 •
Advance refunding bonds Series A 1993 1,400,197 •
•
Water GO Bonds - Tigard 1976 117,834 •
•
Total 1,685,363 •
•
Debt service for these bonds is received from a property tax levy necessary to meet the fiscal year requirements as •
follows:
•
Total requirements 1,685,363 •
Prior years taxes (50,420) •
Interest earnings (30,200) •
Beginning fund balance (150,000) •
Levy revenue requirement 1,454,743 •
Collection rate 94.00% •
•
Tax levy 1,547,598 •
•
•
•
•
•
•
•
39 •
•
•
•
•
•
• 1995/96 Adopted Budget City of Tigard, Oregon
• Bancroft Bond Debt Service Funds
•
• Actual Actual Adopted Proposed Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
• 470000 Interest 13,099 24,601 12,000 10,000 10,000 10,000
471000 Interest from other source 238,914 165,496 162,500 146,583 146,583 146,583
• 474000 Proceeds/collections 765,557 3,080,000 308,000 3,080,000 3,080,000 3,080,000
475000 Bancroft collections 688,664 186,036 218,200 206,721 206,721 206,721
478000 Other revenues 77,044
•
• Total Revenue 1,783,278 3,456,133 700,700 3,443,304 3,443,304 3,443,304
•
• 300000 Fund balance 564,421 355,371 451,000 230,000 230,000 230,000
•
• Total Bancroft Debt 2,347,699 3,811,504 1,151,700 3,673,304 3,673,304 3,673,304
• Notes:
•
• Special assessments are the major source of funding to meet current and future interest and principal payments on
• outstanding bonds. Proceeds are anticipated from the sale of long term bonds for the Dartmouth Street LID.
•
•
• Certificates of Participation Debt Service Fund #62
•
• Actual Actual Adopted Proposed Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
400000 Current taxes 333 ,046 331,660 269,000
• 401000 Prior year taxes 11,167 16,407 10,000
470000 Interest 11,330 7,874 5,000
• Total Revenue 355,543 355,941 284,000
•
• 300000 Fund balance 34,428 64,218 71,000
•
• Total Certificates Debt 389,971 420,159 355,000
I
• Notes:
• Certificates of participation were issued in May of 1990 to provide funding for certain parks improvements. Annual
• payments of interest and principal were funded by revenue from a five year property tax serial levy. The levy amounted to
$350,000 per year. Expenditures for capital improvements were recorded and budgeted in Fund #53 - Park Levy CIP
• Fund.
•
• 1994/95 was the final year of debt service on the Certificates. That portion of the levy not necessary for debt service
•will be recorded as a resource in the Park Levy CIP Fund #53.
•
•
•
•
•
•
• 40
•
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
General Obligation Debt Service Fund #63 •
Escrow Account •
•
Adopted Proposed •
Actual Actual Ado
p Approved Adopted •
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
Amt held in trust for escrow pymts 7,000,000 9,103,000 5,067,380 1,715,652 1,715,652 1,715,652 •
•
•
This fund was set up to account for those funds held in escrow related to several advance refundings. The •
escrow account services the debt on the callable portion of the 1984, 1987 and 1989 refundings. Oregon •
budget law requires the proceeds and earnings, as well as disbursements paid out of the escrow account to •
be included in the adopted budget. •
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
41 •
•
•
•
•
•
• 199596 Adopted Budget City of Tigard, Oregon
Capital Projects Funds
•
• Local Improvement Capital Projects -
• Revenue from short term borrowings are used to fund construction within local improvement districts. Current activity in this
• fund relates to the Dartmouth street improvement project
• • Ro Bond Improvement -
In No vember 1988 Tigard voters approved the sale of $8,500,000 of general obligation bonds to fund certain road
• and traffic safety improvements throughout the City. Construction was completed in prior year however the Fund is still
• presented for historical purposes.
• Park Levy Improvement -
• Revenue from Certificates of Participation may only be used to fund specific park system improvements.
•
• Library Expansion Improvement -
• Funds received from private donation to be used for Library phase II expansion. Project was completed in 199394. Fund
is presented for historical purposes.
•
• Bull Mountain Road Improvement -
The Fund will exist for the duration of the Bull Mountain Road Improvement project Monies were received from the county in
• in 1993/94 and may only be used for this improvement project
•
• Water Capital Projects Reserve Fund
w This fund accounts for monies reserved for construction of a new reservoir. Revenues to this fund have come in the form
of transfers from the Water Fund over the past two years.
•
• Facility Fund -
• This fund was established during the 199596 budget process to set aside funds for future City facility
• Improvements.
• Shown below is a chart showing each funds' revenue contribution in relation to the Capital Project Funds:
•
•
• CAPRAL PROJECTS FUNDS
•
•
•
•
•
•
• tll Reomvs • i ::' = 5: %'; :•`:' ;;,,{{..i: ?di::::k::'' i:1 r i > ::` .8%)
• •
•
J J JiF•J�/ { Jh • ,%
•
• ;
•
•
• }{
• Bug Mtn Prof (5.5% Park LY aria (3.9%)
•
•
•
• 42
•
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
Special Assessment CIP Fund #45 •
•
Actual Actual Adopted Proposed Approved Adopted •
Account Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995196 •
•
470000 Interest 95,257 46,882 30,000 •
•
479000 Recovered expenditures 205,275 •
Total Revenue 95,257 252,157 30,000 •
•
•
300000 Fund balance 2,275,340 1,141,713 1,100,000 670,000 670,000 670,000
•
Total Spec Assess CIP 2,370,597 1,393,870 1,130,000 670,000 670,000 670,000 •
•
Notes: •
The Dartmouth Street project is expected to be finalized in 1995/96 •
•
•
•
•
•
Road Bond Improvement Fund #50 •
•
•
Actual Actual Adopted Proposed Approved Adopted •
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 •
470000 Interest 13,700 10,989 •
472000 Rentals 1,851 •
474000 Bond proceeds •
478000 Other revenues 16,344 •
479000 Recovered expenditures 73,691 4,114 •
Total Revenue 105,586 15,103 •
•
300000 Fund balance 433,916 •
•
Total Road Bond 539,502 15,103 •
•
Notes: •
This fund was set up to record the receipt and expenditure of road bond proceeds from the 1989 issue of •
road bonds. All projects have been completed however and the fund is shown for historical purposes only. •
•
•
•
•
•
•
•
•
43 •
•
•
•
•
•
• 1995/96 Adopted Budget City of Tigard, Oregon
• Park Levy CIP Fund #53
•
• Actual Actual Adopted Proposed Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
• 400000 Current taxes 60,000
• 404000 Park County Grant 59,553
• 414000 Intergovem revenues
•
• 470000 Interest 12,512 2,353 2,500 1,800 1,800 1,800
•
• 479000 Recovered expenditures 300
•
• Total Revenue 72,365 2,353 62,500 1,800 1,800 1,800
• •
300000 Fund balance 315,598 67,376 50,000 57,000 57,000 57,000
• Total Park Levy CIP 387,963 69,729 112,500 58,800 58,800 58,800
• '
• Notes:
•
• Funds were provided by the sale of Certificates of Participation in 1990 and were used to fund park improvements.
Annual interest and principal payments were budgeted in the Certificates of Participation Debt Service fund #62
• and were funded by a five year Parks Serial Levy which began in July 1991. The serial levy ended in 1994/95.
• Any future levy collections will be used for park projects.
•
•
•
•
• City of Tigard, Oregon
• Library Expansion Improvement Fund #54
•
• Actual Actual Adopted Proposed Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
0470000 Interest 1,397
•
•300000 Fund balance
•
Total Library Expan 1,397
•
•Notes:
•
•Fund was set up to account for monies received from a private donation. Monies were used to help fund Phase II of
•the Library Expansion project which was completed in the 1993/94 fiscal year.
•
•
•
•
•
• 44
•
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
Bull Mountain Road Improvement Fund #54 •
•
Actual Actual Adopted Proposed Approved Adopted
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 •
•
470000 Interest earnings 12,000 2,000 2,000 2,000 •
•
479000 Recovered expenditures 500,000 •
•
Total Revenue 500,000 12,000 2,000 2,000 2,000 •
300000 Fund balance 450,000 80,000 80,000 80,000 •
•
Total Bull Mtn Rd Imp 500,000 462,000 82,000 82,000 82,000 •
•
The Fund will exist for the duration of the Bull Mountain Road Improvement project. Monies were received from the •
County MSTPII levy and may only be used in connection with the improvement project. •
•
City of Tigard, Oregon •
Water Capital Project Fund #57 •
•
•
Actual Actual Adopted Proposed Approved Adopted •
Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 •
•
470000 Interest 7,755 35,000 35,000 35,000 •
478000 Other revenues 18,000 •
•
Total Revenue 7,755 18,000 35,000 35,000 35,000 •
•
300000 Fund balance 632, 782 630,000 650,000 650,000 650,000 •
•
Total Water Cap Proj 640, 537 648,000 685,000 685,000 685,000 •
Funds were transferred from the Water Fund during the past two years in anticipation of funding 1/2 of the new reservoir. •
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
45 •
•
•
•
•
• 1995i96 Adopted Budget City of Tigard, Oregon
• Facility Fund #58
•
• Actual Actual Adopted Proposed Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
• 470000 Interest 6,000 6,000
•
478000 Other revenues 100,000 100,000
•
Total Revenue 106,000 106,000
• 300000 Fund balance
•
• Total Facility Fund 106,000 106,000
•
• • This fund was established during the 1995 /96 budget process to set aside funds for the future expansion of City facilities.
Revenue is from a $100,000 contribution from the General Fund.
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
0
•
•
S
46
S
• • • • • • • • S • • • • I • • • • • • • • • • • • • • • e • ` • • • • • • r • • • • • • • • • • • • • • • •
Y
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L•••••••••••••••••••••••••••••••••••••••••••••••••••••••
•
• 1995/96 Adopted Budget City of Tigard, Oregon
• Organization Chart
•
as of July 1, 1995
•
•
•
• Mayor
& City C Council
•
•
•
•
• City
Administrator
•
•
•
•
•
•
• Police L bra Maintenance Community
ry Services Development Engineering Adminrstration Finance
•
•
•
•
•
City
Administration _ Administration _ Administration _ Administration Engineering Recorder
Analyst
• — — Recorder
•
•
_ Operations Readers Sanitary Building Str Community
— Services — Sewer — Inspection — Lights /Signals —Involvement _ Accounting
•
•
• Support Technical Storm Current
Human Oltice
• - Svcs — Services — Sewer —Planning — Resources — Se Services
•
•
• Circulation _ Water Advance Risk
• — Planning — Managment _Records
•
•
• Street
Municipal
• — Maintenance — Court
•
•
• Shops
• — & Services
•
•
• Property
— Management
• 47
•
•
•••••••••••••••••••••••••••••••••••••••••••••••••••••••
co
A
- c - td
C
O_
w
0)
a
In
1—
•
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon
• Program Budget Organization
•
• The bulk of the budget is made up of expenditure appropriations which are legal spending limits adopted by City Council
• for each program.
• The City of Tigard adopts and manages its budget by program. Each program is an aggregation of budget units that
• are similar in nature or function.
•
• Budget units are organized into five operating programs, with the following functions:
•
•
• Program Function
•
•
Community Services Police
• Library
Social /Arts Funding
• Park Maintenance
• Maintenance Services Sewer Maintenance
• Street Maintenance
• Water Maintenance
• Property Maintenance
•
• Development Services Community Development
• Engineering
• Street Lights & Signals
• Policy & Administration City Administration
• Human Resources
• Finance
• Administrative Services
• Non - Departmental City -Wide Support
• City Attorney
•
•
•
• In addition to the five operating programs, Debt Service, Capital Improvements and Contingency Reserve are also
• considered separate programs providing the following functions:
•
• • Debt Service includes appropriations for interest and principal on all types of debt, i.e., general
• obligation, special assessment and short-term debt for construction projects.
• Capital improvements includes appropriations for all capital improvement expenditures.
•
• • Contingency /Reserve includes allowance for contingencies and reserves in various funds.
•
• The program budget organization detail, including identification of each related budget unit and an explanation of the
• functions and activities, are described on the following pages.
• Sources of funding of each budget unit's activities within each program are described in the Program Budget Matrix
• in the Budget Information Section.
•
•
48
•
•
•
•
•
•
•
1995/96 Adopted Budget City Of Tigard, Oregon •
Program Budget Organization •
•
•
Budget •
Program # Dept # Description/Program/Dept Unit # •
1000 Community Services •
1100 Police '
Administration 1110
Operations 1120
Support Services 1130 •
0
1400 Library
•
Administration 1410 •
Readers Services 1420 •
Technical Services 1430
Circulation 1440
ID
S ocial Services 1500 •
•
Grounds 1600 •
•
2100 2100 Maintenance Services `
Administration 2110 •
Sanitary Sewer 2120 •
Storm Sewer 2125 •
S
•
treet Maintenance 2130
Fleet Maintenance 2150
Property Management 2160 •
Water 2170 ~
•
2200 2200 Development Services
•
Community Development
Administration 2210 S
Building Inspection 2220 •
III
Current Planning 2230
•
Advance Planning 2235
•
Engineering 2240
Street Lights & Signals 2250
0
0
3000 Policy & Administration •
3100 City Administration
•
Mayor & City Council 3110
City Administration 3120 •
0
0
49 •
•
0
•
•
•
•
•
• 1995/96 Adopted Budget City Of Tigard, Oregon
• Program Budget Organization
•
•
•
Budget
• Program # Dept # Description/Program /Dept Unit #
•
Human Resources 3130
• Risk Management 3310
Computer Systems 3220
•
3200 Finance
• Finance 3210
• Accounting 3230
• 3300 Administrative Services:
• Office Services 3320
•
Records 3330
Municipal Court 3340
4000 Non Departmental
•
City Wide Support 4100
• City Attorney 4200
•
• 5000 Debt Service
•
General Obligation 5100
Bancroft 5200
•
• 6000 Capital Improvements
•
General 6100
Sanitary Sewer 6200
• Storm Sewer 6250
Water
Streets 6300
Grounds 6400
• Underground Utility
Water SDC
• Local Improvements 6500
• Park Levy Improvements 6700
• Water Capital Reserve
•
•
• 7000 Contingency
Operating 7100
Equipment Reserve 7200
•
•
•
v
•
•
• 50
•
•
•
•
•
•
1995/96 Adopted Budget City of Tigard, Oregon •
Expenditure Summary - By Program •
•
•
•
Actual Actual Adopted Proposed Approved Adopted
Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 •
•
Community Services 4,755,050 5,068,504 5,931,362 6,435,891 6,440,786 6,445,786 •
Maintenance Services 1,296,526 1,938,176 4,427,407 5,218,038 5,218,038 5,218,038 •
•
Development Services 1,966,864 2,073,977 2,364,133 2,574,845 2,574,845 2,574,845 •
•
Policy & Administration 1,613,306 1,755,443 2,131,505 2,360,930 2,360,930 2,390,930 •
•
General Government 255,536 372,013 393,527 436,950 436,950 436,950 •
•
Total Operating Budget 9,887,282 11,208,113 15,247,934 17,026,652 17,031,549 17,066,549 •
Debt Service 10,004,816 7,879,767 10,752,068 7,038,855 7,038,855 7,038,855 •
•
Capital Projects 2,348,467 3,664,523 10,450,085 11,744,817 11,950,817 12,020,817
Contingency/Reserves 1,134,956 607,000 1,098,000 1,362,588 1,362,588 1,354,473
•
Total Expenditures - by Program 23,375,521 23,359,403 37,548,087 37,172,912 37,383,809 37,480,694 •
•
EXPENDITURE SUMMARY - BY PROGRAM •
1994/95 ADOPTED BUDGET •
•
corll:l9errzy fau%, •
•
•
• ::::.•::•:. } xk: }:< { ?z:?+ ; Carmvrr service. (173X)
c-P&A ri--ts (31
P A p X 3
J•
`. Ji. � 'n r .. •
•
��'. }} • i � �� yi': ::• � f BfyEflerY7! .SefVLle 14.0%
•
•
•
•
F t 7' S •
•
Services (69%) •
•
&
Adrrinstrali�n
(6.4%)
•
Gaernrr,err (12YQ •
•
•
•
•
51 •
•
•
•
•
•
• 1995/96 Adopted Budget City of Tigard, Oregon
• Operating Budget History
•
•
•
• The Operating Budget is that portion of the budget that is appropriated for operations of the City. Included in the operating
• budget are appropriations for Personal Services, Materials and Services and Capital Outlay for each department. Debt
• service, capital projects and contingency reserves are not included in each departmental operating budget.
•
• Shown below is the history of the total operating budget b
• ry pe ng g by program component for the past four years:
•
• Operating Budget History
•
• 1:
•
P m wsm - ---4"--sxlswwri
• 1 ;
•
• 1
• • 1 P A}:; {fix L�
• � - /� K
ueccimw,,.. aeacnwsee, •°� 4h k ^� • }:• ti;• '';ti ?: c:'
n y
_
.
ti4 v .. •
• V 'Vj �F iri }1 > �; { 'Y :r ?:+• t, Yv. ni ..{c5•$�dr
I
•
1
•
• I
• 92/93 9394 94/95 95'96
Fiscal Year
• IM Community Services = Maintenance Svcs - Development Svcs
• ED Policy & Admin <:::F >; General Government
•
•
•
•
• Fiscal Community Maintenance Development Policy & General
• Year Total Services Services Services Admin Gov't
•
Actual 92/93 9,887,282 4,755,050 1,296,526 1,966,864 1,613,306 255,536
• Actual 93/94 11,209,965 5,068,119 1,940,399 2,073,985 1,755,449 372,013
• Adopted 94/95 15,247,930 5,931,362 4,427,403 2,364,133 2,131,505 393,527
• Acbpted 95/96 17,066,549 6,445,786 5,218,038 2,574,845 2,390,930 436,950
•
•
•
•
•
• 52
•
•
•
•
1995/96 Adopted Budget City of Tigard
Total Operating Budget •
•
0
III
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 •
•
Personal Services •
Positions 162.50 183.49 187.56 195.61 195.61 195.61 • •
•
Wages 4,936,506 5,618,245 6,601,032 7,076,515 7,076,515 7,076,515 •
Overtime 199,818 214,684 248,024 238,660 238,660 238,660 •
Worker's Compensation 191,518 146,505 287,539 229,904 229,904 229,904 •
Payroll Taxes 414,430 461,006 571,079 609,335 609,335 609,335 •
Retirement 815,550 781,360 980,518 1,049,192 1,049,192 1,049,192 •
Group Insurance 591,894 688,580 917,218 1,011,349 1,011,349 1,011,349 •
Total Personal Services 7,149,716 7,910,380 9,605,410 10,214,955 10,214,955 10,214,955 ' •
•
Materials & Services
Water Costs 0 0 1,680,000 2,105,198 2,105,198 2,105,198 1
•
Prof /Contract Services 875,467 1,133,450 1,233,318 1,409,320 1,414,220 1,449,220 I
Repair And Maintenance 385,859 421,184 644,366 710,287 710,287 710,287 i
Special Dept. Expense 129,737 142,140 167,951 202,695 202,695 202,695 •
Office Supplies 164,127 190,510 266,774 307,760 307,760 307,760 •
Advertising & Publicity 46,686 50,970 66,110 69,940 69,940 69,940 •
Fees, Dues & Subscriptions 88,184 78,185 113,195 112,053 112,053 112,053 •
Travel & Training 95,103 98,514 153,350 184,807 184,807 184,807 •
Rents & Leases 27,092 22,344 44,097 40,030 40,030 40,030
Utilities 382,909 443,427 488,280 527,480 527,480 527,480 •
Insurance 136,870 132,557 163,000 165,000 165,000 165,000 •
Library Materials 164,439 165,733 182,000 195,000 195,000 195,000 •
Total Materials & Services 2,496,473 2,879,014 5,202,441 6,029,570 6,034,470 6,069,470 • •
Capital Outlay •
•
Building & Improvements 0 0 0 0 0 0 •
Vehicles 95,897 197,738 180,785 181,214 181,214 181,214 0
Equipment 145,196 220,983 259,266 600,910 600,910 600,910 0
Total Capital Outlay 241,093 418,721 440,051 782,124 782,124 782,124 0
•
•
Total Budget Unit 9,887,282 11,208,115 15,247,902 17,026,649 17,031,549 17,066,549 I •
1 •
•
The 1995/96 Proposed, Approved and Adopted budget figures have been rounded and may vary slightly •
with supporting detail schedules included in this document. 0
•
•
•
•
53 •
•
•
•
•
•
•
• 1995/96 Adopted Budget City of Tigard, Oregon
• 1000 Community Services Program
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
• Program Funding Distribution
•
Total by Total by Fund
• Program Program General Criminal Forfeiture
•
• Police 4,733,730 4,696,730 37,000
• Library 1,217,094 1,217,094
Social Services 85,900 85,900
•
Parks Maintentance 409,067 409,067
• Total by Fund 6,445,791 6,408,791 37,000
•
•
•
•
•
•
•
•
•
• 54
•
•
•
•
1995/96 Adopted Budget City of Tigard
fla
Total Community Services Program
0
0
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 0
•
Personal Services • •
Positions 77.00 79.99 85.56 89.61 89.61 89.61 •
•
Wages 2,426,005 2,672,035 3,081,771 3,316,389 3,316,389 3,316,389 0
Overtime 182,496 185,104 203,499 189,600 189,600 189,600 •
Worker's Compensation 129,239 77,670 124,997 137,313 137,313 137,313
Payroll Taxes 212,175 227,257 274,497 292,710 292,710 292,710 •
Retirement 497,810 409,591 493,125 527,766 527,766 527,766
•
Group Insurance 279,687 302,656 407,016 436,631 436,631 436,631 •
Total Personal Services 3,727,412 3,874,313 4,584,905 4,900,409 4,900,409 4,900,409 •
I •
Materials & Services •
Water Costs 0 0 0 0 0 0
•
Prof /Contract Services 378,743 420,362 469,118 494,270 499,170 504,170 •
Repair And Maintenance 167,081 170,132 185,018 190,887 190,887 190,887 •
Special Dept. Expense 86,787 93,428 101,991 133,430 133,430 133,430 •
Office Supplies 58,530 62,335 86,148 96,015 96,015 96,015 •
Advertising & Publicity 4,777 5,626 8,770 11,000 11,000 11,000 •
Fees, Dues & Subscriptions 4,216 3,197 7,775 8,175 8,175 8,175
•
Travel & Training 38,581 42,462 54,065 57,271 57,271 57,271 II
& Leases 16,131 14,584 28,092 25,090 25,090 25,090
Utilities 10,531 10,537 13,185 11,025 11,025 11,025 •
Insurance 0 0 0 0 0 0 •
Library Materials 164,439 165,733 182,000 195,000 195,000 195,000 •
•
Total Materials & Services 929,816 988,396 1,136,162 1,222,163 1,227,063 1,232,063
0
Capital Outlay
I 0
Building & Improvements 0 0 0 0 0 0 •
Vehicles 56,682 120,905 143,285 163,214 163,214 163,214 •
Equipment 41,140 84,890 67,016 150,100 150,100 150,100
•
Total Capital Outlay 97,822 205,795 210,301 313,314 313,314 313,314 •
•
0
Total Budget Unit 4,755,050 5,068,504 5,931,368 6,435,886 6,440,786 6,445,786 •
. •
The 1995/96 Proposed, Approved and Adopted budget figures have been rounded and may vary slightly 0
with supporting detail schedules included in this document. 0
i
•
•
•
55 •
•
•
•
•
•
• 1995/96 Adopted Budget City of Tigard, Oregon
• Community Service Program
•
Police Department
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
rte.......
•
•
•
•
•
•
•
• Actual Actual Adopted Proposed Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
•
• # Positions 51.00 53.00 57.00 60.50 60.50 60.50
• Personal Services 2,933,349 2,899,705 3,462,814 3,718,028 3,718,028 3,718,028
•
• Materials & Services 551,216 554,920 707,698 766,368 766,368 766,368
•
• Capital Outlay 75,296 155,741 165,326 249,334 249,334 249,334
•
• Total Police - by Category 3,559,861 3,610,366 4,335,838 4,733,730 4,733,730 4,733,730
•
Administration 199, 224 257, 259 287,925 294,111 294,111 294,111
• Operations 2,163,201 2,250,311 2,644,269 2,780,468 2,780,4.68 2,780,468
• Support Services 1,197,436 1,102,796 1,403,643 1,659,151 1,659,151 1,659,151
•
• Total Police - by Dept. 3,559,861 3,610,366 4,335,838 4,733,730 4,733,730 4,733,730
•
•
•
•
•
•
• 56
•
•
•
•
•
•
1995/96 Adopted Budget City of Tigard
•
1110 Police Administration
•
•
Program Summary •
The Chief of Police is responsible to the City Administrator for overall operation and administration of the Police • •
Department. The Chief directly supervises the Crime Prevention/Public Information Officer, an Administrative Secretary,
•
and two Lieutenants.
•
•
•
1994/95 Goals /Objectives /Accomplishments •
•
•
• Address Patrol workload issue with alternative procedures. Re- emphasize the use of mail -in and
telephone reports. •
•
• Complete automation of reporting system. Transition still in progress. •
•
• Adoption of community policing philosophy. Transition still in progress - a long term project.
•
• Full implementation of Community Service Officer Program. Fully implemented and working well. •
•
• Complete transition to less than 24 hours in Records. Fully implemented and working well. •
• Add diversity to the Department. In the last year we hired a female and three bilingual (English- •
Spanish) officers.
•
• Emphasize better communication throughout the Department. Chief will make more after hours visits •
and discussions with Department members and regular meetings with TPOA. •
•
1995/96 Goals /Objectives
•
•
• Complete automated reporting system.
•
• Emphasize better communication throughout the Department. •
•
• Full implementation of Community Policing.
•
• Add diversity to the Department. • •
• Develop youth programs. •
•
Performance Measures •
•
Description 1992/93 1993/94 1994/95 1995/96 •
Part I & ii reported crimes 4,270 4,202 4,506 4,731 •
•
Population 31,269 32,145 33,430 34,279 0
Calls for service /assistance 44,473 47,720 51,127 55,728 •
•
•
57 •
•
•
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• 1995/96 Adopted Budget City of Tigard
• 1110 Police Administration
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• Actual Actual Adopted Proposed Approved Adopted
• 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
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Personal Services
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• Positions 3.00 4.00 4.00 4.00 4.00 4.00
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• Wages 120,692 162,104 170,094 182,678 182,678 182,678
• Overtime 5,500 8,377 6,500 9,100 9,100 9,100
• Worker's Compensation 4,950 4,242 5,646 7,962 7,962 7,962
Payroll Taxes 9,724 13,049 14,375 15,390 15,390 15,390
• Retirement 23,646 22,522 28,473 29,722 29,722 29,722
• Group Insurance 12,929 18,069 25,092 21,407 21,407 21,407
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• Total Personal Services 177,4.41 228,363 250,180 266,259 266,259 266,259
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Materials & Services
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• Water Costs 0 0 0 0 0 0
• Prof /Contract Services 315 501 2,050 1,000 1,000 1,000
• Repair And Maintenance 7,018 4,408 8,950 5,312 5,312 5,312
• Special Dept. Expense 3,444 2,191 1,710 3,590 3,590 3,590
• Office Supplies 2,663 2,812 4,500 8,230 8,230 8,230
Advertising & Publicity 80 0 0 0 0 0
• Fees, Dues & Subscriptions 1,360 630 810 810 810 810
• Travel & Training 4,501 5,032 4,700 6,200 6,200 6,200
• Rents & Leases 0 1,493 1,200 1,500 1,500 1,500
• Utilities 535 1,319 1,575 810 810 810
• Insurance 0 0 0 0 0 0
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Library Materials 0 0 0 0 0 0
• Total Materials & Services 19,916 18,386 25,495 27,452 27,452 27,452
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• Capital Outlay
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Building & Improvements 0 0 0 0 0 0
• Vehicles 0 0 0 0 0 0
• Equipment 1,867 10,510 12,250 400 400 400
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• Total Capital Outlay 1,867 10,510 12,250 400 400 400
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• Total Budget Unit 199,224 257,259 287,925 294,111 294,111 294,111
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• The computer specialist position was moved to the Support services division and the new Youth Activities
• Officer position is included in this unit.
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1995/96 Adopted Budget City of Tigard •
1120 Police Operations •
Program Summary •
The Operations Division consists of three shifts operating twenty -four hours a day. The division is first responder to •
calls for service and emergencies. In addition, the Operations Division is responsible for investigating misdemeanor •
and class C felony crimes. Each shift is managed by a lieutenant who is assisted by a sergeant. The lieutenants are •
responsible to the Operations Captain, who is responsible to the Chief of Police for the overall operations of the division.
•
With the increase in the number of investigative functions performed by the division and the increasing number of calls •
for service 8.9% over the previous year, the division's response to emergency calls went to 6.94 minutes, as compared •
to 6.78 minutes last year, and those times are up from 4.07 minutes in 1992. Crime specific areas were targeted. •
These included walking patrols to discourage gang activity, directed patrols to combat auto theft and theft from autos, •
as well as bike patrols. •
Emergency Call 1990 1991 1992 1993 1994 •
Response Time •
4.90 4.00 4.07 6.78 6.94 •
•
1995/96 Goals /Objectives /Accomplishments
•
• Continue with Implementation of Problem Solving /Community Policing. Several community policing projects
have been successfully implemented. •
• Target specific problems in the community and tailor shift goals to solve the target specific problems, combining •
police and community resources. Specific problem areas have been targeted which has impacted arrests and •
allowed for community assistance and support. 0
• Make responses to requests from crime /utility watch groups a very high priority. Arrests have been made on •
crime /utility watch group call ins.
•
• Maintain high level clearance rates for those crimes investigated by the Operations Division. A significant
amount of time is being spent conducting assigned follow -up investigations and clearing most of the cases •
worked. •
• Target and suppress gang activity /crime through enforcement, education, and community involvement. The •
Operations Division, in cooperation with Washington Square Security and the community, has effectively •
conducted gang suppression activity, thus maintaining a lower level of gang activity.
1995/96 Goals /Objectives •
• Continue the implementation process of problem solving/community policing through identifying crime and traffic •
specific problems and forming partnerships utilizing all resources available to solve them. •
• Maintain a high level of clearance rates of the cases investigated by the Operations Division. •
• Deploy resources to achieve resolution to crime and traffic specific problems, working with other divisions as •
well as the community to achieve the maximum crime fighting effort.
•
• Build a strong management group with the reorganization of Captains and Lieutenants within the Operations
Division, thereby creating a more effective and efficient Operations team. •
• Maintain high visibility and continue to be responsive to community needs and concerns. •
• Assist in the development of youth programs. •
Performance Measures •
Description 1992/93 1993/94 1994/95 1995/96 •
•
Part I & II Offenses 4,270 4,202 4,506 4,731
•
Calls for service /activities 44,473 47,720 51,127 55,728 •
Sworn/per population .89 .90 .92 •
Population served 31,269 32,145 33,430 34,279 •
•
Calls per officer 1,588 1,704 1,549 1,506 •
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• 1995/96 Adopted Budget City of Tigard
I 5
1120 Police Operations
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• Actual Actual Adopted Proposed Approved Adopted
• 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
• Personal Services
• Positions 28.00 29.00 31.00 37.50 37.50 37.50
•
0
• Wages 1,009,627 1,126,772 1,266,569 1,583,746 1,583,746 1,583,746
• Overtime 104,548 112,276 116,413 133,900 133,900 133,900
• Worker's Compensation 79,186 38,816 61,041 81,203 81,203 81,203
Payroll Taxes 90,539 98,621 115,722 143,726 143,726 143,726
Retirement 248,141 189,500 217,530 265,378 265,378 265,378
• Group Insurance 110,906 118,690 156,482 193,951 193,951 193,951
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• Total Personal Services 1,642,947 1,684,675 1,933,757 2,401,904 2,401,904 2,401,904
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Materials & Services
•
• Water Costs 0 0 0 0 0 0
• Prof /Contract Services 7,589 8,072 16,977 24,580 24,580 24,580
• Repair And Maintenance 54,671 57,729 71,896 82,300 82,300 82,300
• Special Dept. Expense 44,562 61,174 59,135 66,860 66,860 66,860
• Office Supplies 3,064 4,006 5,424 5,100 5,100 5,100
. Advertising & Publicity 437 1,735 800 2,000 2,000 2,000
Fees, Dues & Subscriptions 1,240 670 1,926 2,260 2,260 2,260
• Travel & Training 17,645 16,660 18,078 19,950 19,950 19,950
• Rents & Leases 0 0 0 0 0 0
• Utilities 3,736 4,775 6,100 6,930 6,930 6,930
• Insurance 0 0 0 0 0 0
• Library Materials 0 0 0 0 0 0
• Total Materials & Services 132,944 154,821 180,336 209,980 209,980 209,980
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• Capital Outlay
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• Building & Improvements 0 0 0 0 0 0
• Vehicles 56,682 87,421 94,475 126,534 126,534 126,534
• Equipment 7,977 29,258 28,261 42,050 42,050 42,050
• Total Capital Outlay 64,659 116,679 122,736 168,584 168,584 168,584
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• Total Budget Unit 1,840,550 1,956,175 2,236,829 2,780,468 2,780,468 2,780,468
0
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A Crime bill grant Officer was added to this unit as were two additional officers provided for in the Long
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Term Financial Plan. One of these two officers will be hired mid year. The Traffic division was also merged
with the Patrol division and both are now included in this unit.
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• 1995/96 Adopted Budget City of Tigard
• 1130 Police Support Services
•
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• The Support Services Division consists of Records, Detectives, and the Police Computer Specialist position. A Police
• Captain is responsible for this divisions' responsibilities.
•
Detectives
• Program Summary
•
• The Detective Sergeant is responsible to the Services Division Commander for the operation and coordination of the
• Detective Unite.
• The Detective Unit is responsible for investigating all serious crimes (A and B felonies) committed within the City, as
• well as coordinating investigations with other jurisdictions that are pertinent to the City of Tigard. The Unit is responsible
• for narcotics investigations within the City and for coordination with other agencies having investigations with
• overlapping jurisdictions, as well as all gang related activity within the City.
• The SRO's (School Resource Officer) work within the CID (Central Investigation Division) Unit. SRO's are responsible
• for gang intelligence, and are also responsible for the DARE (Drug Awareness Resistance Education) program aimed
• at helping young people resist substance abuse.
•
• Detective Unit
•
• 1994/95 Goals /Objectives
S . Focus of investigation of serious crimes (A and B felonies). During the year we did focus on major
• cases and investigated cases falling into this category. Cases that did not meet this criteria were given
back to the Patrol Division.
•
• ▪ Focus priority on person crimes: homicide, assault, sexual assault, and child abuse. Ongoing.
•
• • Focus on major property crimes and fraud crimes with major loss value. Ongoing.
• Intelligence function on gang related crime and activity. An SRO was assigned to the Washington
• County Gang Task Force and works weekly with this team and has provided back to the Unit gang
• intelligence including active members and activities.
•
• Maintain high levels on clearance rates of crime and recovery of property. Several major cases were
• cleared and major arrests made, including a computer burglar that was doing burglaries all over the
• county. Detectives also arrested a person wanted for committing over 15 armed robberies in the
Portland Metro area. There were several successful prosecutions of major burglary rings and car
• thieves.
•
• • Improve coordination with operations to effectively identify problem areas and respond proactively. The
• communication and teamwork between detectives and patrol has improved vastly. This communication
•
has been improved by attending briefings and working more closely with patrol.
• Coordinate efforts with surrounding jurisdictions for crime control. There were several successful inter-
•
• agency operations conducted this fiscal year, four of which resulted in arrests of suspects.
•
• Continue the SRO program in the school. This program is continuing as well as the DARE program
• which had a total graduating class of 714.
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1995/96 Adopted Budget City of Tigard •
1130 Police Support Services (cont.) •
•
Detective Unit (cont) •
•
1995/96 Goals /Objectives •
• Focus on investigation of serious crimes (A and B felonies).
•
• Focus priority on person crimes: homicide, assault, sexual assault, and child abuse. •
•
• Focus on major property crimes and fraud crimes with major loss value. •
•
• Intelligence function on gang related crime and activity.
•
• Intelligence function on gang related crime and activity. •
•
• Maintain high levels on clearance rates of crime and recovery of property. •
•
• Improve coordination with operations to effectively identify problem areas and respond proactively.,
•
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• Coordinate efforts with surrounding jurisdictions for crime control.
•
• Continue the SRO program in the school which includes the DARE program. •
•
Performance Measures
•
Description 1992/93 1993/94 1994/95 1995/96 •
Part I & II crimes reported 4,270 4,202 4,504 4,731 •
Cases assigned investigation 620 561 620 650 • •
Cases per investigator 185 82 78 81 •
•
Clearance rate 58% 60% 65% 65%
•
Computer Specialist
•
The Computer Specialist is responsible for all computer- related projects in the Police Department. This position is •
responsible for the Records Management System, interfaces with other computer systems, and system management •
in the Police System. The Computer Specialist is the first response on all software, hardware, and network problems •
in the Department. This position is also very involved in county wide computer projects.
•
1995/96 Goals /Objectives •
•
• Continue active involvement with county wide computer projects. •
• Complete software •
and hardware upgrades on computer workstations. • •
• Complete interface and automation of WCCCA data. •
•
• Coordinate computer training for employees. •
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• 1995/96 Adopted Budget City of Tigard
• 1130 Police Support Services i
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1 • Actual Actual Adopted Proposed Approved Adopted
1 • 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 j
•
Personal Services
IP
• Positions 8.33 10.33 11.34 19.00 19.00 19.00
•
0
• Wages 375,788 345,370 465,031 705,126 705,126 705,126
• Overtime 35,699 23,574 42,500 45,000 45,000 45,000
• Worker's Compensation 17,051 12,679 22,628 27,386 27,386 27,386
Payroll Taxes 32,271 28,891 42,468 62,768 62,768 62,768
• Retirement 86,509 53,455 78,378 116,392 116,392 116,392
41 Group Insurance 41,106 38,124 54,733 93,193 93,193 93,193
0
• Total Personal Services 588,424 502,093 705,738 1,049,865 1,049,865 1,049,865
• Materials & Services
•
• Water Costs 0 0 0 0 0 0
• Prof /Contract Services 0 494 0 356,290 356,290 356,290
• Repair And Maintenance 9,979 9,160 12,750 33,520 33,520 33,520
• Special Dept. Expense 23,631 14,154 16,416 52,250 52,250 52,250
• Office Supplies 1,356 2,348 2,325 42,055 42,055 42,055
Advertising & Publicity 0 0 0 2,300 2,300 2,300
• Fees, Dues & Subscriptions 397 388 920 1,255 1,255 1,255
• Travel & Training 7,083 8,928 11,550 16,826 16,826 16,826
• Rents & Leases 930 1,224 6,860 21,590 21,590 21,590
• Utilities 3,787 3,178 4,475 2,850 2,850 2,850
• Insurance 0 0 0 0 0 0
• Library Materials 0 0 0 0 0 0
• Total Materials & Services 47,163 39,874 55,296 528,936 528,936 528,936
•
• Capital Outlay
0
• Building & Improvements 0 0 0 0 0 0
• Vehicles 0 7,000 17,810 36,680 36,680 36,680
Equipment 1,533 4,493 4,600 43,670 43,670 43,670
•
• Total Capital Outlay 1,533 11,493 22,410 80,350 80,350 80,350
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• Total Budget Unit 637,120 553,460 783,444 1,659,151 1,659,151 1,659,151
•
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Both Investigations and the records division have been merged into this unit. One additional detective will
be hired July 1, 1995. The Computer specialist was moved to this unit from Administration.
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• 1995/96 Adopted Budget Cfty of Tigard, Oregon
•
Community Services Program
• Library
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>` Wit? a............
• 11 1:114404S,
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ratio " "
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• Actual Actual Adopted Proposed Approved Adopted
• Acct # Description 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
• # Positions 20.00 21.00 22.56 23.11 23.11 23.11
•
• Personal Services 572,432 718,394 831,741 886,571 886,571 886,571
•
• Materials & Services 227,703 237,865 274,684 284,990 284,990 284,990
•
• Capital Outlay 19,794 19,231 10,305 45,530 45,530 45,530
• Total Library - by Category 819,929 975,490 1,116,730 1,217,091 1,217,091 1,217,091
•
• Administration 772,905 921,835 192,672 239,334 239,334 239,334
• Readers Services 47,024 53,655 528,189 494,637 494,637 494,637
• Technical Services 90,788 126,873 126,873 126,873
• Circulation 305,082 356,250 356,250 356,250
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• Total Library - by Dept. 819,929 975,490 1,116,730 1,217,091 1,217,094 1,217,094
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1995/96 Adopted Budget City of Tigard •
1410 Library Administration •
Program Summary •
•
The Public Library acquires, organizes, and provides customer assistance in accessing materials, data, and services •
to meet the informational, educational, and recreational needs of the community. The Library Director is responsible •
to the City Administrator for the overall operation of the Library. The Director also directly supervises the Department
Secretary, Senior Librarian in charge of Readers Services, Circulation Manager, Volunteer Coordinator, Library •
Computer Specialist, and Technical Services Division.
•
1994/95 Goals /Objectives /Accomplishments •
• Take a lead role in exploring the use of information technology for providing service within the City and • •
to the public. Worked with City computer staff to bring information to executive staff regarding
•
technology developments. Library personnel are receiving training on Internet with goal of providing
assistance to public and other City staff. •
• Provide staff coverage at all service desks during all open hours to facilitate effective customer use of •
the library. Reference Desk staffed 100 %; Information Desk approximately 70 %; Circulation Desk will •
need additional equipment and staff by 1996. •
• Emphasize team building, intra -staff communication and cooperation. Division Manager and
•
supervisory staff have all participated in training. Conducted a library-wide evaluation of intra -staff •
effectiveness and created a document for Employee Standards.
• Focus on changing community service needs through staff and Board involvement in various public •
forums. Staff has been encouraged to participate in community service groups - with moderate •
success. •
• Collect information needed to determine resources required to meet the long -term library needs of •
Tigard. In process.
•
• Organize Local History Resource Center. Staff assigned, space identified, collection of materials has
begun. •
•
1995/96 Goals /Objectives •
• Participate in decision making regarding library construction in Washington County. •
•
• Compile information needed to determine long -term library needs of Tigard.
• Develop a building plan. •
• Keep check -in desk staffed 100 percent of the time with volunteer assistants. •
• Obtain and update information for Citizen Involvement Center. -
• Continue to develop a collection of materials and information on Tigard area history. •
• Update the library planning document. •
Performance Measures •
•
•
1992/93 1993/94 1994/95 1995/96 •
Population served 40,209 43,000 45,000 46,000 •
Registered library users 28,003 30,824 34,800 39,000
% of population registered 69.5% 74.0% 77.0% 85.0% • •
Annual visits 117,323 134,500 151,125 192,000 •
Volunteer hours 9,360 10,400 11,300 12,150 •
•
Value of volunteer hours $65,520 $72,800 $92,650 $106,312 •
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• 1995/96 Adopted Budget City of Tigard
• 1410 Library Administration
S
0
• Actual Actual Adopted Proposed Approved Adopted
• 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
0
• Personal Services
• Positions 19.00 20.00 3.10 3.10 3.10 3.10
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• Wages 413,309 520,141 105,558 115,061 115,061 115,061
• Overtime 8 299 0 0 0 0
• Worker's Compensation 4,555 4,450 1,698 558 558 558
• Payroll Taxes 34,627 41,800 8,833 9,628 9,628 9,628
Retirement 44,145 58,586 14,778 16,109 16,109 16,109
• Group Insurance 45,356 57,996 17,397 18,367 18,367 18,367
•
• Total Personal Services 542,000 683,272 148,264 159,723 159,723 159,723
•
Materials & Services
•
• Water Costs 0 0 0 0 0 0
• Prof /Contract Services 1,950 3,030 950 2,450 2,450 2,450
• Repair And Maintenance 3,697 3,380 4,272 5,655 5,655 5,655
• Special Dept. Expense 3,995 3,686 1,560 1,800 1,800 1,800
• Office Supplies 29,684 34,486 24,656 28,010 28,010 28,010
• Advertising & Publicity 3,373 3,355 205 750 750 750
Fees, Dues & Subscriptions 270 658 1,690 1,755 1,755 1,755
• Travel & Training 3,131 5,236 3,270 2,925 2,925 2,925
• Rents & Leases 1,038 0 0 0 0 0
• Utilities 0 0 0 0 0 0
• Insurance 0 0 0 0 0 0
• Library Materials 164,439 165,501 0 0 0 0
• Total Materials & Services 211,577 219,332 36,603 43,345 43,345 43,345
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• Capital Outlay
•
• Building & Improvements 0 0 0 0 0 0
• Vehicles 0 0 0 0 0 0
• Equipment 19,328 19,231 7,805 36,265 36,265 36,265
• Total Capital Outlay 19,328 19,231 7,805 36,265 36,265 36,265 !,
• 1
• 1
• Total Budget Unit 772,905 921,835 192,672 239,333 239,333 239,333
•
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• Much of the increase is due to the replacement and upgrade of one half of the computer workstations used by
• Library employees.
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1995/96 Adopted Budget City of Tigard •
1420 Library Readers Services •
Program Summary •
•
Readers Services: Is responsible for selecting all library materials, providing professional assistance in using the library •
collection, accessing additional resources through interlibrary loan and networking; collection based programming for •
all ages; and providing access to additional resources and information through electronic technology. •
•
1994/95 Goals /Objectives /Accomplishments •
•
• Provide staff coverage for primary reference desk during all open hours and special coverage for youth •
and children for at least 20 hours a week. Reference desk coverage is at 100 %; children's and youth •
assistance still low. •
• To enhance staff knowledge of and skills in using electronic media for service delivery as part of a •
library-wide training plan. All Readers Services staff received additional technical training, more is
needed. •
• Develop and implement a Comprehensive Collection Development Plan. Groundwork in place; •
document still to be completed. •
• Develop an early Childhood Education Resource Center to provide materials for those who care for •
Young children. Delayed due to change in staff. •
• Develop and organize the presentation of a variety of programs and activities to stimulate personal •
growth and enrichment for all age groups that use the library. Delayed due to change in staff.
•
•
1995/96 Goals /Objectives •
•
• Develop and implement new technologies for delivery of children's reference.
• Implement use of integrated (juvenile and adult) reference workstation. •
• Focus on staff training in use of new technologies to enhance customer service. •
• Develop collection based programs and lectures for adults. •
• Implement a comprehensive collection development plan. •
• Improve signage. •
•
Performance Measures •
•
Description 1992/93 1993/94 1994/95 1995/96 •
Population served 40,209 43,000 45,000 46,000 •
Reference questions 21,198 20,594 22,646 24,000 •
•
Interlibrary loans 39,769 45,600 46,500 51,000 •
Storytime programs /people N/A 218/4,018 225/5,200 250/5,500 •
Participants in summer reading: N/A 1,175 1,293 1,500 •
•
Children N/A N/A 1,100 1,275 •
Teens N/A N/A 193 225 •
Special events /people N/A 8/1,350 8/1,600 17/2,050 •
•
N/A = Not Available •
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• 1995/96 Adopted Budget City of Tigard 1
• 1420 Library Readers Services
e
•
• Actual Actual Adopted Proposed Approved Adopted
• 1992/93 1993/94 1994/95 1995/96 1995/96 1995/961
•
Personal Services
• Positions 1.00 1.00 7.03 7.03 7.03 7.03
•
•
• Wages 22,679 26,457 216,287 196,558 196,558 196,558
• Overtime 0 0 0 0 0 0
• Worker's Compensation 154 95 1,092 1,016 1,016 1,016
III Payroll Taxes 1,835 2,389 18,098 16,447 16,447 16,447
Retirement 2,721 3,323 30,280 27,518 27,518 27,518
• Group Insurance 3,043 2,858 39,644 27,777 27,777 27,777
•
• Total Personal Services 30,432 35,122 305,401 269,316 269,316 269,316
• Materials & Services
•
• Water Costs 0 0 0 0 0 0
• Prof /Contract Services 12,253 15,742 19,191 6,200 6,200 6,200
• Repair And Maintenance 0 0 300 0 0 0
III Special Dept. Expense 3,108 2,255 6,225 6,300 6,300 6,300
• Office Supplies 303 286 1,853 1,645 1,645 1,645
Advertising & Publicity 0 0 4,550 5,450 5,450 5,450
• Fees, Dues & Subscriptions 15 6 1,064 1,370 1,370 1,370
• Travel & Training 447 12 5,105 4,355 4,355 4,355
• Rents & Leases 0 0 0 0 0 0
• Utilities 0 0 0 0 0 0
• Insurance 0 0 0 0 0 0
• Library Materials 0 232 182,000 195,000 195,000 195,000
• Total Materials & Services 16,126 18,533 220,288 220,320 220,320 220,320
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• Capital Outlay
•
• Building & Improvements 0 0 0 0 0 0
• Vehicles 0 0 0 0 0 0
Equipment 466 0 2,500 5,000 5,000 5,000
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• Total Capital Outlay 466 0 2,500 5,000 5,000 5,000
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• Total Budget Unit 47,024 53,655 528,189 494,636 494,636 494,636
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1995/96 Adopted Budget City of Tigard •
1430 Library Technical Services •
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Program Summary •
Technical Services: Orders and receives all library materials, determines appropriate placement within the library •
collection and processes all items as needed for use by the public. The Technical Services staff reports to the Library •
D
•
irector.
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1994/95 Goals /Objectives /Accomplishments •
•
• Determine effective use of space following workroom reconfiguration. Completed reconfiguration of •
workroom/made better use of work space. •
• Refine preprocessing system. The use of preprocessing system has increased the turnaround time •
for preparing materials for circulation.
• Determine long -range staff needs for Technical Services area. Increased workload indicates the need •
for additional staffing in Technical Services. •
• Consolidate Acquisition tasks under Senior Library Assistant position. Acquisition tasks have been •
successfully consolidated. Title of position has not yet been determined. •
• Work with Volunteer Coordinator to determine additional volunteer opportunities in Acquisitions and
•
Processing. Additional volunteer assistance was added.
•
1995/96 Goals /Objectives •
•
• Determine long -range staff needs for Technical Services area. •
• Work with Volunteer Coordinator to maintain volunteer staffing for Technical Services area. •
•
• Coordinate work projects with new Reader's Services staff. •
•
• Plan and coordinate structure for ordering/cataloging of book/av materials for other city departments •
to be implemented in 1996 -97 budget year. •
• Training for Acquisitions Senior Library Assistant in new acquisitions module for implementation in •
1995 -96 budget year. •
•
• Train clerk. •
•
Performance Measures •
•
1992/93 1993/94 1994/95 1995/96 •
New materials received N/A 7,083 7,000 7,200 •
New materials cataloged 7,747 7,321 6,600 7,500 •
•
Materials processed 10,806 10,375 9,000 9,500 •
Materials withdrawn 3,402 5,811 7,500 6,000 •
Materials mended 1,651 2,055 2,000 2,000 •
•
Donated materials cataloged 2,541 2,655 2,000 2,500 •
•
N/A = Not Available •
•
69 •
•
•
•
•
• 1995/96 Adopted Budget City of Tigard
1430 Library Technical Services
•
•
• Actual Actual Adopted Proposed Approved Adopted
• 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96 1
• Personal Services
•
• Positions 2.30 2.80 2.80 2.80
•
•
• Wages 51,543 79,877 79,877 79,877
• Overtime
• Worker's Compensation 283 411 411 411
Payroll Taxes 4,313 6,684 6,684 6,684
• Retirement 7,216 11,183 11,183 11,183
• Group Insurance 12,562 13,494 13,494 13,494
•
• Total Personal Services 75,917 111,649 111,649 111,649
•
• Materials & Services
• Water Costs
• Prof /Contract Services 5,500 3,500 3,500 3,500
• Repair And Maintenance
• Special Dept. Expense
• Office Supplies 8,781 10,775 10,775 10,775
Advertising & Publicity
• Fees, Dues & Subscriptions
• Travel & Training 590 950 950 950
• Rents & Leases
• Utilities
• Insurance
• Library Materials
• Total Materials & Services 14,871 15,225 15,225 15,225
• ,
• Capital Outlay
•
• Building & Improvements j
Vehicles
•
Equipment
•
• Total Capital Outlay
•
• Unit Budget Total
• g 90,788 126,874 126,874 126,874
•
• The increase in personal services is due in part to the conversion of a part time position into full time.
•
•
•
•
•
•
• 70
•
•
•
•
•
•
•
1995/96 Adopted Budget City of Tigard •
1440 Library Circulation •
•
Program Summary
•
The Circulation Division of the library is responsible for checking in and out, renewing and shelving all library •
materials, collecting fines, issuing new library cards and answering general questions. Circulation staff also •
update and maintain patrons' records on the WILT computer system. The Circulation Desk is often a patron's •
first or last contact in the library. Circulation staff also track and retrieve missing library materials and collect •
reimbursement from patrons for lost materials. Circulation Division is responsible for preparing the library for •
opening and closing. The Circulation Manager reports to the Library Director. •
•
1994/95 Goals /Objectives /Accomplishments •
•
• Staff the Information Desk 100% of open hours. Desk is now staffed approximately 70% of the time. •
Additional volunteers are being trained for this purpose. •
• Call in extra help during high- volume times. Additional "on- call" staff were recruited and trained for this
purpose. •
• Make one staff person available to shelve at all times. Accomplished. •
•
•
1995/96 Goals /Objectives •
• Install a self check -out machine to reduce amount of time patrons wait in line for service. •
• Reduce amount of time patron waits in line to less than 7 minutes. •
• Fully staff Information Station with combination of staff and volunteers. •
• Use circulation staff to provide more one -on -one assistance to patrons in using library facilities (i.e. self •
check -out machine, PACs, CD Roms, guidance in stacks, Kiddie catalog, retrieving information for •
reference librarians). •
•
Performance Measures •
•
Description 1992/93 1993/94 1994/95 1995/96 •
Materials checked out per year 429,598 467,619 484,000 498,520 •
•
Materials checked in per year 512,462 567,105 576,000 587,000 •
Phone renewals per week 498 576 633 696 •
•
Materials checked out per week •
per work station 2,753 2,998 2,327 2,822 •
Materials shelved per week 9,855 10,905 11,077 11,288 •
Library cards issued per week 77 75 76 77 •
# of items checked out per year •
to out -of -City users 141,687 191,988 198,018 204,156 •
•
•
•
•
•
71 •
•
•
•
•
• 1995/96 Adopted Budget City of Tigard
• 1440 Library Circulation
•
•
• Actual Actual Adopted Proposed Approved Adopted
1 • 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
• Personal Services
•
• Positions 10.13 10.18 10.18 10.18
•
•
• Wages 223,849 252,088 252,088 252,088
• Overtime
Worker's Compensation 1,234 1,345 1,345 1,345
• Payroll Taxes 18,731 21,094 21,094 21,094
• Retirement 31,339 35,292 35,292 35,292
• Group Insurance 27 007 36,065 36,065 36,065
• Total Personal Services
• 302.160 345,884 345,884 345,884
• Materials & Services
•
• Water Costs
• Prof /Contract Services 2,500 2,500 2,500
• Repair And Maintenance
• Special Dept. Expense
• Office Supplies 870 200 200 200
Advertising & Publicity 740 500 500 500
• Fees, Dues & Subscriptions
• Travel & Training 1,312 2,900 2,900 2,900
• Rents & Leases
• Utilities
• Insurance
Library Materials
•
• Total Materials & Services 2,922 6,100 6,100 6,100 1
•
• Capital Outlay
• Building & Improvements
• Vehicles �
• Equipment 4,265 4,265 4,265
•
• Total Capital Outlay 4,265 4,265 4,265
•
• Total Budget Unit
• g 305,082 356,249 356,249 356,249
•
• Two hours per week have been added to staff hours and the services of a collection agent have been included
• to help recover materials and fines.
•
•
•
•
•
• 72
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•
Y
C
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.0
A
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O_
E
a)
a)
0)
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0.
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L
I—
•
•
•
•
• 1995/96 Adopted Budget
• City of Tigard
• 1500 Social Services /Arts Funding
•
•
• Program Summary
•
• Each Year, the Budget committee appropriates funds to support social service activities that assist or
• benefit Tigard Citizens. This year, the committee split the requests into Social Agencies and Arts and
• events. The following requests have received support in the current year and in previous years:
•
• Requestor Actual Actual Adopted Adopted
• 1992/93 1993/94 1994/95 1995/96
•
• Community Youth Services 27,500 26,400 25,000 23,000
• WCCAO \Neighborshare 7,500 7,200 7,500 7,500
•
• Domestic Violence - Shelter 2,000 2,000 2,250
•
• Interfaith Outreach 2,500 5,500
•
• Dial - A - Ride 1,000 1,500 1,500
• Rape Crisis Center 500 500
•
• Luke Dorf
4,500
•
• Loaves & Fishes - Senior Ctr 15,000 14,400 15,000 15.000
• Total Social Services 50,000 51,000 54,000 59,750
•
•
• Broadway Rose Theatre 6,500
• Fourth of July * * 4,000
• Country Daze
• 5,000
9 Music in The Park 5,000
•
• Community Band 650
• Festival of Balloons 5,000 5,000
•
• Total Arts /Events 5,000 21,150
•
• Total Requests Granted 50,000 51,000 59,000 85,900
•
•
• 73
•
•
•
•
•
•
•
•
1995/96 Adopted Budget City of Tigard •
1600 Maintenance Services - Grounds •
•
Program Summary •
•
The Grounds Division is responsible for maintenance, repair, improvements and scheduling in all public parks, public •
facility grounds and greenways. The Grounds /Streets supervisor reports to the Property Manager who is directly •
responsible for the Grounds Division programs. •
1994/95 Goals /Objectives /Accomplishments •
•
• Provide fast, cost efficient grounds maintenance services for the City's parks, public facilities and •
areenways. Public grounds have been maintained. •
• Provide continued innovation in supplying the public with parks related facilities to meet public demand. •
Used grant funds to remove exotic species and plant native vegetation in Fanno Creek Park. •
•
• Provide an example of excellence in parks maintenance services to the community. Convert •
landscape beds to a drip irrigation system. •
• Maintain Water facilities at the same service levels as other City facilities in accordance with their •
aesthetic needs. Maintenance is scheduled within standards of other similar City owned property. •
•
• Provide efficient mowing and brush control along City streets where applicable. Right of Way •
maintenance is now scheduled on a routine basis and accurate records are kept. •
•
1995/96 Goals Objectives •
• Continue the maintenance program for City owned grounds. •
•
• Administer the park reservation program and make improvements where needed. •
• Continue to convert selected beds to drip irrigation as a water conservation demonstration project. •
•
• Oversee all grounds improvements on all public property. •
•
• Continue brush and vegetation control along City rights -of -way. •
Performance Measures •
•
Description 1992/93 1993/94 1994/95 1995/96 •
Acres of park land 118.27 120.33 120.33 120.33 •
•
Acres of greenway 117.67 117.67 117.67 117.67 •
Acres of facility grounds 12.54 12.54 12.54 12.54 •
Acres maintained 143.35 143.35 143.35 143.35 •
•
Right -of -way brush mowing N/A N/A 52 52 •
•
Miles of bike paths 5.5 6.5 6.5 7.0
Water facilities N/A N/A 7 7
•
N/A = Not Available •
9
74 •
•
•
1995/96 Adopted Budget City of Tigard
1600 Maintenance Services - Grounds
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 6.00 6.00 6.00 6.00 6.00 6.00
Wages 151,102 178,959 199,384 201,255 201,255 201,255
Overtime 4,911 2,906 1,500 1,600 1,600 1,600
Worker's Compensation 10,728 10,108 16,388 17,434 17,434 17,434
Payroll Taxes 12,766 14,480 16,809 16,974 16,974 16,974
Retirement 18,823 22,995 25,717 26,172 26,172 26,172
Group Insurance 23,301 26,766 30,552 32,376 32,376 32,376
Total Personal Services 221,631 256,214 290,350 295,811 295,811 295,811
Materials & Services
Water Costs
Prof /Contract Services 29,463 57,035 27,850 21,750 21,750 21,750
Repair And Maintenance 60,143 76,077 60,250 64,100 64,100 64,100
Special Dept. Expense 2,721 4,073 4,400 2,630 2,630 2,630
Office Supplies 144
Advertising & Publicity 400 147
Fees, Dues & Subscriptions - 755 791 650 725 725 725
Travel & Training 2,791 3,693 3,150 3,165 3,165 3,165
Rents & Leases 3,318 2,255 3,000 2,000 2,000 2,000
Utilities 1,162 540 480 435 435 435
Insurance
Library Materials
Total Materials & Services 100,897 144,611 99,780 94,805 94,805 94,805
Capital Outlay
Building & Improvements
Vehicles 18,589 15,000
Equipment 2,732 12,234 10,600 18,450 18,450 18,450
Total Capital Outlay 2,732 30,823 25,600 18,450 18,450 18,450
Total Budget Unit 325,260 431,648 415,730 409,066 409.066 409,066
Although full time staffing has remained the same, several seasonal employees are included in this proposal
for peak growing season maintenance. Capital outlay includes a vehicle to be used and stored at Summaerlake
Park for park maintenance activities.
75
I
I
• .
•
•
• • 1995/96 Adopted Budget City of Tigard, Oregon
•
Maintenance Services Program •
' •
•
•
•
•
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•
•
•
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•
•
•
•
•
Program Funding Distribution - •
• •
•
Fund •
•
Total by - State Gas County 0
Program Program General Sanitary Storm Water Tax Gas Tax •
Administration 223,975 44,795 44,795 44,795 44,795 44;795 . •
Sanitary Sewer 377,990 377,990 ' •
Storm. Sewer 333,354 333,354 0
Street Maintenance 656,005 57,728 476,916 121,361 •
Fleet Maintenance 130,123 70,266 15,615 15,615. 13,012 15,615 •
Property Management 252,191 151,315 25,219 25,219 25,219 25,219
Water 3,244,400 3,244,400 0
Total by Fund 5,218,038 266,376 463,619 • 476,711 3,327,426 562,545 121,361 •
•
• •
•
. •
•
.I
•
76 •
•
1995/96 Adopted Budget City of Tigard
Total Maintenance Services Program
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
j
Personal Services
Positions 24.00 44.00 39.00 40.00 40.00 40.00
Wages 585,780 935,219 1,284,895 1,334,995 1,334,995 1,334,995
Overtime 6,129 15,630 32,610 31,000 31,000 31,000
Worker's Compensation 38,517 44,074 123,812 73,589 73,589 73,589
Payroll Taxes 48,217 74,435 110,244 114,177 114,177 114,177
Retirement 69,900 119,418 176,037 183,753 183,753 183,753
Group Insurance 79,565 131,502 184,065 209,849 209,849 " 209,849
Total Personal Services 828,108 1,320,278 1,911,663 1,947,363 1,947,363 1,947,363
Materials & Services
Water Costs 0 0 1,680,000 2,105,198 2,105,198 2,105,198
Prof /Contract Services 173,438 211,027 315,290 398,080 398,080 398,080
Repair And Maintenance 179,148 207,926 356,359 398,890 398,890 398 ;890
Special Dept. Expense 8,797 12,418 18,960 22,000 22,000 22,000
Office Supplies 5,045 5,797 10,000 13,000 13,000 13,000
Advertising & Publicity 567 2,636 1,600 1,400 1,400 1,400
Fees, Dues & Subscriptions 2,543 2,008 11,364 11,431 11,431 11,431
Travel & Training 8,794 10,545 21,090 22,731 22,731 22,731
Rents & Leases 10,395 7,315 14,500 14,300 14,300 14,300
Utilities 268 1,250 1,830 8,995 8,995 8,995
Insurance 0 0 0 2,000 2,000 2,000
Library Materials 0 0 0 0 0 0
Total Materials & Services 388,995 460,922 2,430,993 2,998,025 2,998,025 2,998,025 ,
Capital Outlay
Building & Improvements 0 0 0 0 0 0
Vehicles 15,976 76,833 0 0 0 0
Equipment 63,447 80,143 84,750 272,650 272,650 272,650 •
Total Capital Outlay 79,423 156,976 84,750 272,650 272,650 272,650
Total Budget Unit 1,296,526 1,938,176 4,427,406 5,218,038 5,218,038 5,218,038 .
The 1995/96 Proposed, Approved and Adopted budget figures have been rounded and may vary slightly
with supporting detail schedules included in this document.
77
•
. •
•
•
1995/96 Adopted Budget City of Tigard •
2110 Maintenance Services Administration
•
•
•
Program Summary •
•
The Maintenance Services Director is responsible to the City Administrator for operation and supervision of all Ak
infrastructure maintenance activities and the maintenance of vehicles and. City buildings. Maintenance operations for
sanitary sewer and storm drainage systems are funded by the collection of sewer and storm drainage charges. Street
maintenance is funded by a combination of state and county gas taxes. Parks maintenance is funded primarily by
property taxes. Fleet and building maintenance activities are funded through a variety of revenue sources.
•
•
•
1994/95 Goals/Objectives/Accomplishments 5
•
•
• Investigate and resolve citizens'concerns. Have responded with concern, technical advice and, if need
•
be, manpower; to eliminate problems. •
• Optimize building maintenance and custodial programs. With the hiring of a Property Manager, we now, •
have a supervisor responsible for coordinating these activities. A custodial contract will be, bid in the •
spring of 1995.
•
•
• Complete computerization of Fleet Maintenance programs. Not accomplished due to more to Water
shop area and Maintenance Services computer system being non - operational for 6 months during the
fiscal year. •
•
• Improve Public works facility. Paving and exterior lighting accomplished. Interior remodeling to be . •
completed in the spring of 1995. •
•
•
Improve production through better utilization of equipment. During the . year we have met. USA goals,
repaired seventeen miles of street with crack sealer, installed over 600 water services with cross •
training of employees and equipment sharing.
•
1995/96 Goals /Objectives •
• Secure a long term water supply for the Tigard water service area.
• . Establish an improved network of communications to improve responsiveness to citizen inquiries. •
•
• Develop and implement a uniform computer program for various operational functions. •
•
• City staff will continue to provide support and services to the Intergovernmental Water Board and the
Tigard Water District. r
•
•
r
6
•
•
78 i
•
•
1995/96 Adopted Budget City of Tigard
2110 Maintenance Services Administration
I
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 2.00 2.00 2.50 3.00 3.00 - 3.00
Wages 50,459 56,294 97,946 122,399 122,399 122,399
Overtime 574 788 900 450 450 450
Worker's Compensation 389 1,103 3,207 731 731 731
Payroll Taxes 4,153 4,446 8,271 10,156 10,156 10,156
Retirement 6,731 7,747 13,838 15,939 15,939 15,939
Group Insurance 8,205 9,995 14,825 18,575 18,575 18,575
Total Personal Services 70,511 80,373 138,987 168,250 168,250 168,250
Materials & Services
Water Costs
Prof /Contract Services 1,621 14,834 1,700 1,995 1,995 1,995
Repair And Maintenance 898 1,307 2,800 • 4,300 4,300 4,300
Special Dept. Expense 769 6,068 500 500 500 500
Office Supplies 4,206 5,574 5,000 7,000 7,000 7,000
Advertising & Publicity 49 2,578 300 350 350 350
Fees, Dues & Subscriptions 607 725 735 997 997 997
Travel & Training 1,259 5,420 5,345 8,331 8,331 8,331
Rents & Leases
Utilities 329 550 250 250 250
Insurance .
Library Materials
Total Materials & Services 9,409 36,835 16,930 23,723 23,723 23,723
Capital Outlay
Building & Improvements
Vehicles
Equipment 1,431 1,904 500 32,000 32,000 32,000
Total Capital Outlay 1,431 1,904 500 32,000 32,000 32,000
Total Budget Unit 81,351 119,112 156,417 223,973 223.973 223,973
•
A clerical position previously split between Water and Administration is now charged fully to Administration. Capital
equipment includes a new file server and a set of 800 mghz radios for emergency management.
•
•
•
79
6
• .
•
•
•
•
1995/96 Adopted Budget City of Tigard •
2120 Maintenance Services Sanitary Sewer
•
•
Program. Summary •
The Wastewater Supervisor is responsible to the Maintenance Services Director for the sanitary sewer maintenance
program. Maintenance standards are established by the Unified Sewerage Agency (USA) a county -wide sewer •,
authority who also sets sewer rates.. The maintenance program includes.video inspection, line cleaning and repair, •
manhole inspections and rehabilitation, record keeping and citizen complaint response.
1994/95 Goals /Objectives A
• Continue to meet American Public Works Association and Unified Sewerage Agency standards for •
video inspection and line cleaning. This goal was achieved. •
• Maintain response to all citizen concerns in a friendly, professional manner.. Always striving to achieve r
this goal. •
• •
Continue to provide a quality level of service to the community. There was only one reportable sanitary •
surcharge for the fiscal year 1994/95.
•
• Continue with program of bolting down manhole lids to prevent vandalism in off road areas. 40
manholes were bolted down in fiscal year 1994/95. - •
• Continue with manhole rehabilitation and line repair programs to reduce inflow and infiltration into
•
sanitary system. 51 manhole sealings and line repairs performed for an approximate yearly •
inflow /infiltration reduction of 46 million gallons.
•
• Continue to promote the importance of safety in the day to day maintenance and strive to reduce the •
number of manhole entries in 1995/96 for cleaning purposes to reduce risk of injury exposure. A •
combination sewer se er cleaner has been requested in the 1995/96 budget to accomplish this goal.
1995/96 Goals /Objectives
•
•
• Cross -train employees with Water Department to create a more versatile work group. •
•
• Purchase all new equipment as expeditiously as possible so as to achieve maintenance standards •
established by the Unified Sewerage Agency. •
• Keep sanitary sewer surcharges below six (6) per year. •
•
Performance Measures •
6
Description 1992/93 1993/94 1994/95 1995/96
•
Feet of. sewer line accepted 582,981 600,000 607,313 615,000 •
Feet of sewer line inspected 275,000 272,258 325,000 350,000 •
•
Manholes in system 2,805 2,970 3,048 3,090
•
Manholes rehabilitated 177 114 160 150
r
•
80 •
•
1995/96 Adopted Budget City of Tigard
2120 Maintenance Services Sanitary Sewer
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 6.50 6.50 6.50 6.50 6.50 6.50
Wages 151,259 163,579 183,643 191,275 191,275 191,275
Overtime 521 342 625 500 500 500
Worker's Compensation 8,654 14,837 15,584 16,512 16,512 16,512
Payroll Taxes 12,856 14,508 15,419 16,047 16,047 16,047
Retirement 18,936 24,493 25,798 26,849 26,849 26,849
Group Insurance 24,857 25,169 26,644 38,467 38,467 38,467
Total Personal Services 217,083 242,928 267,713 289,650 289,650 289,650
Materials & Services
Water Costs
Prof /Contract Services 13,352 9,177 11,225 8,210 8,210 8,210
Repair And Maintenance 30,082 42,330 30,400 43,420 43,420 43,420
Special Dept. Expense 2,088 2,345 3,460 5,540 5,540 5,540
Office Supplies 77 4
Advertising & Publicity 111 58
Fees, Dues & Subscriptions 241 221 315 400 400 400
Travel & Training 2,507 2,119 3,600 3,440 3,440 3,440
Rents & Leases 88 381 2,500 2,000 2,000 2,000
Utilities 119 56 200 250 250 250
Insurance
Library Materials
Total Materials & Services 48,665 56,691 51,700 63,260 63,260 63,260
r Capital Outlay
Building & Improvements
Vehicles 15,976 16,771
Equipment 17,352 55,139 4,600 25,080 25,080 .25,080
Total Capital Outlay 33,328 71,910 4,600 25,080 25,080 .25,080
Total Budget Unit 299,076 371,529 324,013 377,990 377,990 377,990
Increase is partially due to the upgrade of the Hansen Sanitary Maintenance software system.
81
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•
•
•
•
1995/96 Adopted Budget •
City of Tigard `
2125 Maintenance Services Storm
r
Program Summary •
•
The Storm Division of the Wastewater Department of the City_ of Tigard is charged with providing a trained •
professional staff, assigned to maintain the surface storm drainage system within the City's jurisdiction. •
•
The system is maintained at a level that minimizes adverse effects to the environment, facilities, and property
. through goals and objectives focusing on water quality, flood control and transportation interest. •
•
Program maintenance includes, video inspections, line cleaning and repairs, catch basins cleaning and ' '
construction, manhole rehabilitation, addressing citizen concems and recordskeeping.
1994/95 Goals /Objectives /Accomplishments
•
• Maintain and improve water quality in the City's rivers, creeks, channels, ponds and wetlands to 9
provide a safe and healthy environment for humans, plants, aquatic fife and wildlife. Achieved 0
maintenance standards established by Unified Sewerage Agency.. 0
• Maximize communication, coordination and cooperation both within the City and among other
agencies. and'lurisdictions. Continuation of membership with Cooperative Agreement Committee of
Washington County. Completed video inspection on Main Street and. Bonita Road in cooperation
with the Engineering Department in preparation of Street CIP's.... , ' 41'
e
• Prioritize. maintenance needs for service r quest investigations and .. inventories. Priority criteria
have been established, computerized and implemented. II
• Develop involvement with the community and special interest groups a workable system through •
cooperation and public involvement. Participating member of the Citizen Involvement Teams: •
1995/96 Goals /Objectives • r
1
• Cross train personnel with the Water Division so as to develop a more versatile work force. _ •
• Strive to achieve USA maintenances Bards with an emphasis on community needs.
•
to n
• Continue enhancing the coordination of project planning with 9 p l P g t other City departments to result in
improved efficiency. �'
•
• Continue to improve the usage of the Hansen Software to enhance maintenance program methods.
46
•
Performance Measures
•
- Description 1992/93 1993/94 1994/95. . 1995/96
Feet of lines accepted 305,041 327,931 393,147 373,711 1 •
• Feet of lines inspected/cleaned . 89,310 126,252 150,000 180,000 - - 0
• Catch basins accepted 2,298 2,412 2,708 2,708 .
6
Catch basins cleaned 1,212 2,292 2,526 2,000 41
Feet of ditchline to be maintained 60,689 61,000 61,500 62,000 •
Feet of ditchline maintained 5,465 81,753 88,304 88,000 •
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1995/96 Adopted Budget City of Tigard
2125 Maintenance Services Storm
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 5.50 5.50 5.50 5.50 5.50 5.50
Wages 132,106 147,528 156,101 162,237 162,237 162,237
Overtime 363 171 600 300 300 300
Worker's Compensation 10,685 12,565 13,252 13,994 13,994 13,994
Payroll Taxes 10,197 10,256 13,112 13,600 13,600 13,600
Retirement 14,989 16,330 21,938 22,755 22,755. 22,755
Group Insurance 14,756 15,896 19,975 25,078 25,078 25,078
Total Personal Services 183,096 202,746 224,978 237,964 237,964 237,964
Materials & Services
Water Costs
Prof /Contract Services 3,576 10,040 15,625 1,990 1,990 1,990
Repair And Maintenance 26,395 22,938 38,935 57,010 57,010 ' 57,010
' Special Dept. Expense 2,873 1,642 2,900 4,780 4,780 4,780
Office Supplies 57 111
Advertising & Publicity
Fees, Dues & Subscriptions 113 125 285 285 285
Travel & Training 1,907 845 2,520 2,500 2,500 2,500
Rents & Leases 3,329 2,500 3,000 3,000 3,000
Utilities
Insurance
Library Materials
Total Materials & Services 38,250 35,576 62,605 69,565 69,565 69,565
' Capital Outlay
Building & Improvements
Vehicles 19,622
Equipment 5,054 16,476 8,100 25,825 25,825 25,825
Total Capital Outlay 5,054 36,098 8,100 25,825 25,825 25,825
Total Budget Unit 226,400 274,420 295,683 333,354 333,354 333,354
Budget includes the continuation of the storm drain maintenance program and the upgrade of the
Hansen Surface Water Maintenance software system.
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1995/96 Adopted Budget CITY OF TIGARD •
2130 Maintenance Services Streets Maintenance •
Program Summary •
•
The Street Divisions primary functions are installation and maintenance of street and traffic signs, installation and
maintenance of guardrails and barricades, crack sealing and patching street surfaces, grading rock streets and road ,
shoulders, maintaining off road bike paths and installation and maintenance of street markings. The Street Division
also monitors the street sweeping contract services. The Street/Grounds Supervisor reports to the Property •
Manager who is responsible for the Streets Division programs. •
• •
1994/95 Goals /Objectives /Accomplishments •
• Maintain current level of sign maintenance program: Sign maintenance program is maintained.
•
• Improve street patching program. Weekly patching program was implemented and emergencies . •
were addressed on same day basis. -
• Continue crack sealing program. Over 17 miles of streets were sealed.
• Establish bike path maintenance program. No progress on this goal, lower priority.
•
• Maintain street,markino program. Program included contracts and in house efforts using •
permanent marking.
•
1995/96 Goals /Objectives •
•
• Maintain the street sign installation and maintenance program. ,•
• Increase the amount of street patching by double. •
• Continue to improve the crack sealing program by developing a three year program to accomplish • 0
between 15 - 20 miles of crack sealing per year. •
• Maintain the street marking program. •
•
Performance Measures
•
Description 1992/93 1993/94 1994/95 1995/96 •
Miles of street maintenance (including streets awaiting •
acceptance) 106 106 117 119
Miles (linear) of streets swept 101.35 101.35 • 114.00 116.00 •
Street signs installed/replaced 1,049 800 650 700 •
Tons asphalt patching 355 475 130 270 •
Pounds crack sealer
5,560 24,000 22,500 25,000 •
Street marking (square feet) 10,560 12,000 7,000 8,500 •
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1995/96 Adopted Budget City of Tigard
2130 Maintenance Services Street Maintenance
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 . 1995/96 1995/96 1995/96 '
Personal Services
Positions 7.00 6.00 6.00 7.00 7.00 7.00
Wages 171,752 178,489 193,187 223,325 223,325 223,325
Overtime 2,419 469 2,000 2,000 2,000 2,000
Worker's Compensation 13,909 11,030 16,080 19,377 19,377 19,377
Payroll Taxes 14,315 14,155 16,332 18,854 18,854 18,854
Retirement 18,711 20,009 24,280 28,775 28,775 28,775
Group Insurance 21,439 20,337 26,631 33,915 33,915 33,915
Total Personal Services 242,545 244,489 278,510 326,246 326,246 326,246
Materials & Services
Water Costs
. Prof /Contract Services 61,394 88,471 90,600 79,950 79,950 79,950
Repair And Maintenance 90,659 108,060 96,000 131,160 131,160 131,160
Special Dept. Expense 2,566 1,958 3,550 2,460 2,460 2,460
Office Supplies 648
Advertising & Publicity 383 450 200 200 200
Fees, Dues & Subscriptions 327 247 320 525 525 525
Travel & Training 2,136 1,841 1,600 2,210 2,210 2,210
Rents & Leases 6,941 6,934 7,000 7,000 7,000 7,000
Utilities 149 219 240 250 250 250
Insurance
' Library Materials
Total Materials & Services 165,203 207,730 199,760 223,755 223,755 223,755
Capital Outlay
Building & Improvements
Vehicles 19,622
Equipment 33,574 3,091 7,100 106,005 106,005 106,005 I
Total Capital Outlay 33,574 22,713 7,100 106,005 106,005 106,005
Total Budget Unit 441,322 474,932 485,370 656,006 656,006 656,006
Through a reorganization, the street maintenance budget includes an additional position. Capital -
equipment includes the replacement of an asphalt patch truck and the upgrade of the Hansen Streets .
Maintenance software system.
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1995/96 Adopted Budget City of Tigard
2150 Maintenance Services Fleet Maintenance
Program Summary -
•
"
The Fleet Maintenance. Supervisor is responsible to the Maintenance Services Supervisor for organization and •
operation of the Fleet Maintenance Division. Major ongoing functions of the Division are maintenance and repair'of •
all City equipment, including cars, light and heavy trucks, off-road equipment, sweepers an stationary power `- ■
equipment; maintaining equipment records, parts inventory control, fuel storage and dispensing equipment, and ,
•
providing parts purchase and department support.
•
1994/95 Goals /Objectives/Accomplishments •
• •
Repair and maintain City equipment to ensure safe and dependable operation. This goal is on- 0
going and the Fleet Maintenance Division continues to emphasize safety in the maintenance of
•
equipment and vehicles. •
• Maintain sufficient parts inventory to minimize down time. After. reviewing the inventory, the parts
stock was reduced by 10% and only high volume parts and supplies are stocked. . •
• Improve shop efficiency to keep up with growing fleet and -increased use of equipment. The shop •
is very well equipped and is utilizing the larger four bay at the Water Division. With the 0
addition of twenty -one pieces of rolling stock from the Water Division, repairs are looked at with an •
eye towards sending them to a vendor to minimize down time if necessary. •
• Complete transition to computerize fleet maintenance proqram. This "goal has been completed with
all vehicles on the program. , ' •
• Train mechanics on new equipment and technology. This goal has been accomplished and is on- •
going. •
• Incorporate Water Division vehicles into City Fleet Maintenance program. Completed. . •
1995/96 Goals /Objectives •
. •
.. • Update inventory list and number the sixty pieces of small equipment and machinery. •
•
, • Rotate fleet stock and eliminate any surplus rolling stock. •
• Incorporate small equipment into the computerized Fleet Maintenance Program. •
• Incorporate other makes and models of vehicles into the Fleet Maintenance Program. •
•
•
Performance Measures - •
•
Description 1992/93 1993/94 1994/95 1995/96 •
•
Number of Police vehicles 23 26 ' 29 33
•
Number of Street division rolling stock 11 11 13 13 - • •
Number of Wastewater division rolling stock 11 12 13 1 3 •
. Number ,of P arks division rolling stock 7 8 9 10 • • •
Number of Water division rolling stock 0 0 17 ,22 • •
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Number of other division vehicles maintained 17 18 18 18 Iv
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Total rolling stock 69 75 99 109
Maintenance Services equip /rolling stock maintained 33 35 45 50 •
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1995/96 Adopted Budget City of Tigard
2150 Maintenance Services Fleet Maintenance
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 2.00 2.00 2.00 2.00 2.00 2.00
Wages 56,502 66,761 71,687 74,016 74,016 74,016
Overtime 2,162 2,564 2,835 2,300 2,300 2,300
Worker's Compensation 3,291 2,191 3,504 3,586 3,586 3,586
Payroll Taxes 4,764 5,534 6,236 6,386 .6,386 6,386
Retirement 7,678 9,395 10,433 10,684 10,684 10,684
Group Insurance 8,585 10,205 11,009 11,658 11,658 11
Total Personal Services 82,982 96,650 105,704 • 108,630 108,630 108,630
Materials & Services
Water Costs
Prof /Contract Services 3,581 4,316 4,640 5,175 5,175 5,175
Repair And Maintenance 9,319 7,881 9,300 8,900 8,900 8,900
Special Dept. Expense 501 405 400 580 580 580
Office Supplies 48 108
Advertising & Publicity 24
Fees, Dues & Subscriptions 1,175 578 825 2,589 2,589 2,589
Travel & Training 549 260 1,200 800 800 800
Rents & Leases 500 500 500 500
Utilities 225 270 250 250 - 250
Insurance
Library Materials
Total Materials & Services 15,197 • 13,773 17,135 18,794 18,794 18,794
Capital Outlay
Building & Improvements -
Vehicles
Equipment 5,600 3,533 850 2,700 2,700 2,700
•
Total Capital Outlay 5,600 3,533 850 2,700 2,700 • 2,700
Total Budget Unit 103,779 113,956 123,689 130,124 130,124 130,124
UP
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1995/96 Adopted Budget CITY OF TIGARD •
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2160 Maintenance Services Property Management
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Program Summary •
•
The Property Management Division is responsible for, facility cleaning, - maintenance, repair and improvements.
There is one Building Maintenance Specialist that reports to the Property Manager. The major ongoing functional IP
responsibilities are maintenance of City -owned buildings, including the Civic Center, library, the Niche, Maintenance •
Services facilities, Senior Center, Tigard Youth Services Building, Tigard, Water. facilities, two City owned houses, all
9 9 y ,
parks buildings, and any other buildings or property' acquired by the City.
•
1994/95 Goals/Objectives/Accomplishments
•
•
• Maintain maintenance program to preserve the City's investment in its facilities. The program is •
intact. •
•
• Meet State and Federal safety requirements as they relate to employee worksites. ,All known
requirements have been met. +
• Improve physical plants to meet applicable building codes. All known improvements have been
completed. •
• Prioritize functions of personnel to accommodate processing of RFA's (Request for Action) forms. • •
A system of logging and tracking requests was instituted
•
•
•
1995/96 Goals /Objectives •
•
• Continue the preventative maintenance program to preserve the City's investment in its facilities •
• , Continue to repair City facilities as conditions warrant
•
• Oversee the janitorial services contract throughout all City facilities •
• •
Oversee all building improvements and upgrades throughout all City facilities •
IP
• Respond to requests for workspace improvements and repairs, partition and furniture moving, room
set -up and other similar requests for assistance. •
•
•
Performance Measures •
•
Description (in hours) 1992/93 1993/94 1994/95 1995/96 •
Custodial service 180 180 60 60
•
Building maintenance 1,380 1,380 1,512 1,512
Unscheduled building ' •
maintenance 120 120 109 120
Special projects 240 240 205 205
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1995/96 Adopted Budget City of Tigard
2160 Maintenance Services Property Management
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 - 1995/96
Personal Services
Positions 1.00 1.00 1.00 1.00 1.00 1.00
Wages 23,702 29,295 30,030 30,979 30,979 30,979
Overtime 90 310 650 450 450 450
Worker's Compensation 1,589 1,607 1,710 1,893 1,893 1,893
Payroll Taxes ' 1,932 2,365 2,567 2,630 2,630 2,630
Retirement 2,855 3,860 4,295 4,400 4,400 4,400
Group Insurance 1,723 1,945 2,128 2,230 2,230 2,230
Total Personal Services , 31,891 39,382 41,380 42,582 42,582 42,582
Materials & Services
Water Costs
Prof /Contract Services 89,914 84,189 158,130 184,160 184,160 184,160
Repair And Maintenance 21,795 20,678 23,100 23,400 23,400 23,400
Special Dept. Expense 150 420 420 420
Office Supplies 9
Advertising & Publicity 250 250 250 250
' Fees, Dues & Subscriptions 80 237 275 135 135 135
Travel &'Training 436 60 425 450 450 450
Rents & Leases 37 500 300 300 300
Utilities 421 570 495 495 495
Insurance
Library Materials
Total Materials & Services . 112,271 105,585 183,400 209,610 209,610 209,610
Capital Outlay
Building & Improvements
Vehicles 20,818
Equipment 436 500
Total Capital Outlay 436 20,818 500
Total Budget Unit 144,598 165,785 225,280 252,192 252,192 252,192
The budget has increased dramatically due to a large number of maintenance projects related to City
facilities. A summary of these projects is included in the Appendix.
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1995/96 Adopted Budget City of Tigard • e
2170 Maintenance Services Water
Program Summary
•
The Water Division is responsible to the Maintenance Services Director. The Water Division has the responsibility •
to maintain', repair, and expand the water system, while providing the highest quality of water to it's customers. The - 0
water system includes service to the City of Durham, City. of King City, and the unincorporated area (Tigard Water
•
District) and the City of Tigard. We will continue to provide all these areas with the highest quality of maintenance
and service.
1994/95 Goals /Objectives /Accomplishments •
•
• Continue to provide good customer service and strive to improve whenever possible. ' Provide , - 0
efficient and effective maintenance to the water system: Customer service is a priority and a
continual efforts are being made to improve in these areas.
•
• Develop and implement new computer. programs for valve maintenance and dead end blow offs. •
Basic maintenance program has been established, computerization will proceed in 95/96. . 0
•
• Bring on Tine the remaining reservoir and pump station sites into the S.C.A.D.A. (Supervisory 0
- Control and Data Acquisition) system. To be completed by July 1995.
• .
• Work to prepare the site for construction of the 2.5 million gallon reservoir off SW Scholls Ferry •
Road in fiscal year 1995/96. The City's engineering firm is currently evaluating. -
• •
Continue toward the goal that the City of Tigard's Maintenance Services department be an efficient •
and productive unit with the Water department as an integral piece. The water operation has been •
integrated and employees are'being crosstrained to increase versatility.
• Develop cooperative agreements for long term water supply. In negotiations with Lake Oswego for ID
part ownership in long term water source and also negotiating with Tualatin Valley Water District for • •
an interim water supply. • . • • •
1995/96.Goals /Objectives
• - Continue to develop cooperative agreements for our current water needs as well as a long term
water supply. •
• Research #4 well pumping rights for the possibility of switching them to the Canterbury site - •
• Develop and manage the meter reading program including setting standards for customer service. •
• • Work to prepare the site, for construction of the 2.5 million gallon reservoir off SW Scholls Ferry •
Road and Menlor Drive.
•
• Participate in the development and implementation of new computer programs for maintenance to •
the water system.
•
' • Provide efficient and effective maintenance of the water system.
•
Performance Measures •
•
• Description 1992/93 1993/94 1994/95 1995/96 •
Miles of pipe 193 196 202 • 203 ■
Reservoirs 12 12 12 - • 12
Fire Hydrants 1,420 1,445 1,470 1,490
Pump Stations 6 6 6 6 •
Meters and Services 11,875 12,375 12,800 13,100 •
- ' Pressure, Reducers 11 12 12 13 •
Wells 4 4 4 4 •
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1995/96 Adopted Budget City of Tigard
2170 Maintenance Services Water i
Actual Actual Adopted .Proposed Approved Adopted
1992/93 . 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 21.00 15.50 15.00 15.00 15.00
• Wages 293,273 552,300 530,764 530,764 530,764
Overtime 10,986 25,001 25;000 25,000 25,000
Worker's Compensation 741 70,475 17,497 17,497 17,497 • "
,. Payroll Taxes 23,171 . 48,306 46,504 46,504 46,504
Retirement 37,584 75,454 74,351 74,351 74,351
Group Insurance 47,955 82,854 79,927 79,927 79,927 -
Total Personal Services 413,710 854,390 774,043 774,043 774,043 ,
Materials & Services
Water Costs 1,680,000 2,105,198 2,105,198 2,105,198
Prof /Contract Services 33,370 116,600 116,600 116,600
•RepairAnd Maintenance 4,732 '155,824 130,700 130,700 • 130,700
Special Dept. Expense 8,000 7,720 7,720. 7,720
Office Supplies 5,000. 6,000 6,000. . 6,000
. Advertising.& Publicity 600 600 600 . 600 . "
Fees, Dues & Subscriptions 8,769 6,500 6,500 , 6,500 ,
Travel &Training 6,400 5,000 5,000 5,000
Rents & Leases 1,500 1,500 1,500 1,500
• Utilities 7,500 7,500 . 7,500
Insurance . 2,000 2,000
Library Materils
Total Materials & Services 4,732 1,899,463 2,389,318 2,389,318 2,389,318
C apital Outlay •
•
Building & Improvements
Vehicles '
. Equipment 63,100 81,040 81,040 • 81,040
Total Capital Outlay 63,100 81,040 ' • 81,040 81,040
' Total Budget Unit 418,442 2,816,953 3,244,401 3,244,401 3,244,401. '
' Water costs have increased dramatically due to a significant increase in charges by the City of
Portland for water and for the purchase of water from Tualatin .Valley Water District through a newly
constructed connection.
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' -1995/96 Adopted Budget Ctty.of Tigard, Oregon . •
Development Services Program .. •
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Program Funding Distribution
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Fund •
Total by . Electrical . State Gas . Traffic , _ •
Program ' Program General Inspec Sanitary Storm Water Tax Impact .. • •
Community Development 1,427,018 1,216,373 119,578 28,121 28,121 .19,045 15,782 • •
Engineering ' , 802,824 586,061 40,141 40,141 40,141 40,141 - , 56,198 •
- Street Lights . 345,000 • • 345,000 •
•
• Total by Fund • 2,574,842 1,802,434 119,578 68,262 68,262 .40,141 ' 404,186 . 71,980' . . 40 __
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1995/96 Adopted Budget City of Tigard
Total Development Services Program •
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Actual Actual Adopted Proposed. Approved Adopted
1992/93 1993/94 '1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 34.00 33.00 35.00 37.00 37.00 37.00
Wages 1,120,397 1,173,991 1,271,723 1,390,529 1,390,529 1,390,529
Overtime 7,982 11,739 11,049 11,250' 11,250 11,250
Worker's Compensation 17,995 20,587 33,617 13,527 13,527 13,527
Payroll Taxes 90,952 94,725 106,880 ' 116,481 116,481. ' 116,481
Retirement 139,248 139,589 178,136 194,248 194;248 194,248.
Group Insurance 124,328 125,473 164,001 182,605 182,605 182,605
•
Total Personal Services 1,500,902 1,566,104 1,765,406 1,908,640 1,908,640 1,908
Materials & Services
' Water Costs 0 0 0 0 0 0
• - Prof /Contract Services 87,770 96,179 . 90,580 120,200 120,200 ' 120,200
Repair And Maintenance - 21,981 24,637 64,233 68,870 68,870 68,870
Special Dept. Expense ' 14,237 16,401 18,510 27,235 27,235' 27,235
Office Supplies . 11,374 14,890 15,200 . 16,050 16,050 - 16,050
Advertising & Publicity 8,911 10,352 5,550 6,030 ' 6,030 6,030 -'
Fees, Dues & Subscriptions 8,517 6,293 . 9,428 9,120 ' 9,120 9,120
Travel & Training 18,042 18,260 37,028 43,440 _ 43,440 43;440
Rents & Leases 0 0 0 0.. 0 .0
utilities 257,811 309,289 ' 296,880 305,010 305,010 305,010
• Insurance 0 0 0 0 0 ' 0
Library Materials , - 0 0 0 0 0 0
Total Materials & Services 428,643 496,301 • 537,409 595,955 595,955 595,955
' Capital Outlay '
Building & Improvements 0 0 0 0 0. 0
. Vehicles 23,239 0 37,500 18,000 18,000 18,000
Equipment 14,080 11,572 23,815 52,250 52,250 52,250
Total Capital Outlay 37,319 11,572 61,315 70 70,250 70,250
Total Budget Unit 1,966,864 2,073,977 2,364,130 2,574,845 2,574,845 2,574,845
The 1995/96 Proposed, Approved and Adopted budget figures have been rounded and may vary slightly
with supporting detail schedules included in this,document.
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1995/96 Adopted Budget City of Tigard, Oregon
Community Development
•is l.:.••: l % {k: ;'
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Actual Actual Adopted Proposed Approved Adopted
Acc Description 1992193 1993/94 1994/95 1995196 1995196 - 1995/96
# Positions 22.00 21Z0 23.00 24.00 24.00 24.00
Personal Services 952,835 1,024,385 1,125,876 1,210,837 1,210,837 1,210,837
Materials & Services 133,627 143,358 151,689 190,035 190,035 190,035
Capital Outlay 27,860 6,361 52,595 26,150 26,150 26,150
Total Comm Dev - by Category 1,114,322 1,174,104 1,330,160 1,427,022 1,427,022 1,427,022
Administration 180,261 176,479 116,467 157,349 157,349 157,349 _
Building Inspection 400,486 447,851 659,074 789,084 789,084 789,084
Current Planning 268,658. 246, 639 252,872 223,568 223,568 223,568
Advance Planning 264,917 303,135 301,745 257,021 257,021 257,021
Total Comm Dev - by Dept. 1,114,322 1,174,104 1,330,160 1,427,022 1,427,022 1,427,022
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1995/96 Adopted Budget City of Tigard •
2210 Community Development Administration
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• •
Program Summary
•
The Community Development Director is responsible for the overall management of the Community Development •
Department, which includes general community planning; administration of the Tigard Development Code, as it •
applies to land development proposals; parks planning and development; building plans review and inspections; •
and general economic development activities. •
1994/95 Goals /Objectives /Accomplishments •
•
• . Continue to improve the quality of customer service, including initial counter contact, telephone - • •
contact,, and requests for information. Established development service team.
•
• Internal, administrative improvements, such as teamwork, recognition, communications' and training. •
Self directed work team by division heads. •
• .•
Effectiveness in interaovemmental affairs,-such as relationships with METRO, Washington County •
and other cities in the METRO area. Long range Senior Planner taking active role and reporting
•
back to Administration and Council.
• 'Management of growth, with more consideration to annexation of specific identified areas; balancing •
transportation needs with economic development activities within the Tigard Triangle and •
Washington Square/Lincoln Center areas; and expanding the City's influence outside of the current •
City limits. Council chose to go with annexation on a request basis; completed triangle masterplan •
and review and traffic study.
•
•
1995/96 Goals /Objectives •
• •
Redraft • Community Development Code, taking into account the need for special concern for infill
development. •
• Continue to improve the quality of customer service, including initial counter contact, telephone •
contact, and request for information. •
• •
Participate in the Metro 2040 program. •
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95 •
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1995/96 Adopted Budget City of Tigard
2210 Community Development Administration
1
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Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
- Positions 3.00 3.00 2.00 2.00 2.00 2.00
Wages 110,211 110,321 67,173 88,948 88,948 88,948
Overtime
Worker's Compensation 635 560 1,635 565 565 565
Payroll Taxes 8,892 8,937 5,621 7,279 7,279 7,279
Retirement 14,067 13,980 9,404 12,453 12,453 12,453
Group Insurance 14,269 13,024 7,502 12,844 12,844 12,844
Total Personal Services 148,074 146,822 91,335 122,089 122,089 122,089
Materials & Services
Water Costs
Prof /Contract Services 4,710 7,319 2,580 12,000 12,000 12,000
Repair And Maintenance 1,655 3,158 4,542 2,630 2,630 2,630
Special Dept. Expense 47
Office Supplies 6,772 11,268 11,700 12,200 12,200 12,200
Advertising & Publicity 75
Fees, Dues & Subscriptions 863 630 960 650 650 650
Travel & Training 3,526 2,254 5,350 4,490 4,490 4,490
Rents & Leases
Utilities
Insurance
Library Materials
Total Materials & Services 17,526 24,751 25,132 31,970 31,970 31,970
Capital Outlay 1
Building & Improvements
Vehicles 12,370
Equipment 2,291 4,906 3,290 3,290 3,290
Total Capital Outlay 14,661 4,906 3,290 3,290 3,290
Total Budget Unit 180,261 176,479 116,467 157,349 157,349 157,349
•
The budget has increased due to the recent hiring of the Director position which was vacant most of
1994/95.
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1995/96 Adopted Budget CITY OF TIGARD •
2220 Community Development Building Inspection
Program Summary •
el
The Building Division, part of the Community Development Department, is responsible for reviewing plans, issuing •
permits, and the inspection of construction to ascertain compliance with the State One and Two Family, Structural, . O
Mechanical, Electrical, and Plumbing specialty codes, as well as enforcement of many Municipal Codes and
C
III
ommunity Development codes and ordinances. The Development Services Team (DST) provides assistance and •
coordination for development approvals and permit issuance to the public and other agencies in addition to general
front counter customer service duties. The Building Division is managed by the Building Official and comprised of 1 ' r
Sr. Office Assistant, 1 Commercial Plans Examiner, 1 Residential Plans Examiner, 6 Inspectors, and the DST, r
which includes 1 Customer Service Manager and 3 Development Services Technicians. •
1994/95 Goals /Objectives /Accomplishments
•
• Provide plans review and inspection services for over 3,000 building, site, plumbing, mechanical, •
. sewer, manufactured home, and oversize load permits. Provided plan review and inspection •
services for approximately 2500 permits; hired electrical inspector and began transition into the new •
electrical program; implemented new development services program. •
• Provide enforcement of erosion control, grading, solar access, and other . related • codes and •
ordinances. Provided enforcement in such areas; erosion control field enforcement now performed w
by USA under contract. •
1995/96 Goals /Objectives •
•
•
Provide overall coordination, plans review and/or inspection services for over 3100 building, site, •
electrical, plumbing, mechanical, sewer, manufactured home, and oversize load permits: ,
•
• Provide for collection and issuance of over 1,000 tax licenses (new and renewal), home
occupation, sign, tree removal, and street opening permits. •
• Provide customer service for all phone and counter contacts for Community Development and •
Engineering. . •
• Provide enforcement of grading, solar access, and other related codes and ordinances. , •
• Implement electrical- program.
Performance Measures •
Description 1992/93 1993/94 1994/95 1995/96
Single- family units 408 385 300 • 300 •
•
Single- family valuation (in minions) $44.00 $47.00 $51.50 $51.50
•
(includes additions & alterations)
W
Multi- family units None 298 600 252 •
Multi- family valuation (in millions) N/A $16.0 $30.4 $13.5 •
(includes additions & alterations) •
Commercial valuation (in minions) $24.0 $60.0 ' $24.4. $23:3 ' •
(includes additions & alterations) ' •
Other valuation (in minions) $1.0 $5.0 $2.0 $2.0 1
(includes site, grading, misc. structures) 1
Total Valuation (in millions) $69.0 $127.0 $108.3 $90.3 - 9
•
Number of inspections 12,732 16,324 15,000 16,500 •
Total number of permits 2,550 2,779 2,500 , 3,100
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1995/96 Adopted Budget City of Tigard
2220 Community Development Building Inspection
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 8.00 8.00 11.00 14.00 14.00 14.00
Wages 274,990 320,622 403,185 499,898 499,898. 499,898
Overtime 673 3,411 5,000 5,250 5,250 5,250
Worker's Compensation 7,268 8,958 15,661 6,381 6,381 6,381
Payroll Taxes 22,105 25,893 34,155 42,269 42,269 42,269
Retirement 35,420 34,660 55,693 70,721 70,721 70,721
Group Insurance 26,280 32,120 54,965 68,370 68,370 68,370
Total Personal Services 366,736 425,664 568,659 692,889 692,889 692,889
Materials & Services
Water Costs
Prof /Contract Services 1,486 1,195 9,550 31,740 31,740 31,740
Repair And Maintenance 3,752 3,195 7,800 9,300 9,300 9,300
Special Dept. Expense 4,400 5,075 9,230 12,525 12,525 12,525
Office Supplies 122 590
Advertising & Publicity 2,578 (163)
Fees, Dues & Subscriptions 1,554 962 2,050 850 850 850
Travel & Training ' 6,489 7,599 13,860 22,380 22,380 22,380
. Rents & Leases
Utilities 2,111 2,548 4,630 3,400 • 3,400 3,400
Insurance
Library Materials
Total Materials & Services ' 22,492 21,001 47,120 80,195 80,195 80,195
Capital Outlay
Building & Improvements
Vehicles 10,869 37,500
Equipment 389 1,186 5,795 16,000 16,000 16,000
Total Capital Outlay 11,258 1,186 43,295 16,000 16,000 16,000
Total Budget Unit 400,486 447,851 659,074 789,084 789,084 789,084
Staffing has increased due to a reorganization of customer service positions into this unit from
other community development areas and the addition of an inspector for the newly created electrical
inspection program.
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1995/96 Adopted Budget CITY OF TIGARD •
2230 Community Development Current Planning •
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•
Program Summary •
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- The activities within the Current Planning program include conducting pre - application conferences for zone
•
changes, sensitive lands, subdivision variances, planned developments, land partitions, site design reviews,
•
conditional uses, temporary uses, signs, sign code exceptions, land use decision appeals to City bodies and
additional coordination and review with the long range planning division of comprehensive plan amendments and •
annexations. The current planning division applies, and in certain cases, updates the Comprehensive Plan and the •
' Community Development Code. Staff support is provided to the Planning Commission, Hearings Officer, four
Community Involvement. Teams (CIT's), two Community Planning Organizations (CPO's), and miscellaneous •
working groups. •
•
•
1995/96 Goals /Objectives •
• Continue to .rewrite and upgrade certain sections of the Community Development Code such as - • •
dedication/Dolan requirements, vision clearance, process revisions, landscaping standards for
parking lots, accessory' apartments and recreation areas for multo- family development. Complete
Planned Development and Temporary Use amendments: •
•
• Continue to improve customer service by developing printed material including maps to help explain . •
City process and standards. Train Development Service Technicians in providing public information
•
related to current planning and the application process/procedures.
•
• Improve quality of project review and filed checking of approvals. - •
• Review procedural provisions of development code to determine if processes can be simplified: •
•
•
•
Performance Measures
1992/93 1993/94 1994/95 1995/96 •
Director's land use decisions 294 230 248 " 240 •
Planning Commission /Hearings'Officer 26 42 _ 37 38 • 1
City council land use hearings 19 21 21 22 • ■
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1995/96 Adopted Budget City of Tigard
2230 Community Development Current Planning
Actual Actual Adopted Proposed . Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 6.00 5.00 5.00 4.00 4.00 4.00
Wages 180,007 168,715 158,014 140,525 140,525 140,525
Overtime 706
Worker's Compensation 1,769 701 793 689 689 689
Payroll Taxes 14,608 13,542 13,222 11,759 11,759 11,759
Retirement 24,223 17,579 22,122 19,674 19,674 19,674
Group Insurance 26,327 21,591 28,920 21,052 21,052 21,052
Total Personal Services 246,934 222,834 223,071 193,699 193,699 193,699
Materials & Services
Water Costs
Prof /Contract Services 7,011 12,661 11,650 11,520 11,520 11,520
Repair And Maintenance 424 310 798 680 680 680
Special Dept. Expense 2,824 960 1,080 1,100 1,100 1,100
Office S 107 174
Advertising & Publicity 4,845 5,002 5,400 5,580 5,580 5,580
Fees, Dues& Subscriptions 2,020 2,302 2,903 3,560 3,560 3,560
Travel & Training 3,633 2,396 6,070 4,660 4,660 4,660
Rents & Leases
Utilities 590
Insurance
Library Materials
Total Materials & Services 21,454 23,805 27,901 27,100 27,100 27,100
Capital Outlay
Building & Improvements
Vehicles
Equipment 270 1,900 2,770 2,770 2,770
Total Capital Outlay 270 1,900 2,770 2,770 2,770
Total Budget Unit 268,658 246,639 252,872 223,569 223,569 223,569
Staffing has decreased by one planner position due to a reorganization of customer service
functions.
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1995/96 Adopted Budget CITY OF TIGARD
2235 Community Development Advance Planning
•
Program Summary •
•
This division is part of the Community Development Department. Advance Planning and Project Development is •
responsible. for:
• Monitoring and analyzing present and future physical demographic, economic: and development conditions
and trends. •
• Clarifying and, recommending ways to implement shared City goals.
• Developing and implementing growth management and annexation programs. •
• Maintaining, updating and implementing Tigard's Comprehensive Plan. •
• Conducting technical studies and special planning projects such as park and natural area planning, urban
design and special areas studies.
• Transportation Planning. •
• Coordinating planning issues with other jurisdictions.
• Developing and maintaining GIS. •
•
Advanced planning provides support to the Planning Commission, neighborhood planning and community •
participation organizations, and City Council. The Division also provides administrative and policy analysis support •
to the City Administrator and the Community Development Director when requested.
•
•
1994/95 Goals /Objectives /Accomplishments
Comprehensive Planning:
Work with City neighborhood groups to review and define City vision; maintain compliance with DLCD, •
Metro, and Tigard goals; complete revision of transportation and natural resource plans. Citizens •
prepared and presented transportation and natural resource goals. •
Special Projects: •
- Significant trees; land use /zoning study; school capacity analysis. Completed buildable lands anaylsis. •
Working with School District on growth issues.
Transportation: •
Complete transportation system plan; pedestrian/bike multi -modal study. Completed 99W study and work •
on off street pathways plan. Continuing to work woth ODOT to improve signal timing on 99W. •
Growth Management:
•
Develop Urban Services Agreements. Continuing. •
Information:
Maintain GIS data coverage for parcel, streets and zoning and, develop new coverages; implement. ARC- •
View. Established GIS Zink to Washington County, updated and revised Zoning, Land Use, Buildable •
Land, Transportation and Wetland maps. Arcview station set up for employee use. •
1995/96 Goals /Objectives •
Comprehensive Planning: •
Work with City neighborhood groups to review and define City vision; maintain compliance with DLCD,
Metro and Tigard goals; complete revisions of transportation, annexation; review land use; work with . •
Metro on 2040. •
Special Projects: •
Significant trees; land use review; urban design.
•
Transportation:
•
• Complete transportation systems plan; 99W study; assist in development of Regional Transportation Plan. •
Growth Management:
Develop Urban Services Agreements; annexation plan; school capacity study. •
Information: 0 •
Maintain GIS data coverages for parcel, streets and zoning, and develop new coverages; implement
ARC -View; complete the Tigard Triangle study elements. •
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1995/96 Adopted Budget City of Tigard
2235 Community Development Advance Planning
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 .1995/96
Personal Services
Positions 5.00 5.00 5.00 4.00 4.00 4.00
Wages 144,098 170,479 177,839 149,322 149,322 149,322
Overtime 60 11
Worker's Compensation 879 748 869 723 723 723
Payroll Taxes 11,699 13,579 14,881 12,495 12,495 12,495
Retirement 15,869 23,233 24,897 20,905 20,905 20,905
Group Insurance 18,486 21,015 24,323 18,716 18,716 18,716
Total Personal Services 191,091 229,065 242,809 202,161 202,161 202,161
Materials & Services
Water Costs
Prof /Contract Services 64,482 63,047 41,500 36,640 36,640 36,640
Repair And Maintenance 1,621 904 1,683 ' 750 750 750
Special Dept. Expense 2,222 4,955 1,200 5,500 5,500. 5,500
Office Supplies 47
Advertising & Publicity 981 150 450 450 450
Fees, Dues & Subscriptions 948 1,555 2,105 2,570 2,570 2,570
Travel & Training 1,854 3,340 4,898 4,860 4,860 4,860
Rents ,& Leases
Utilities
Insurance
Library Materials
Total Materials & Services 72,155 73,801 51,536 50,770 50,770 50,770
Capital Outlay
Building & Improvements
Vehicles
Equipment 1,671 269 7,400 4,090 4,090 4,090
Total Capital Outlay 1,671 269 7,400 4,090 4,090 4,090
Total Budget Unit 264,917 303,135 301,745 257,021 257,021 257,021
Staffing has decreased by one clerical position due to a reorganization of customer service
functions.
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1995/96 Adopted Budget CITY OF",TIGARD •
2240. Community Development Engineering •
Program Summary " •
•
The Engineering Department is responsible for h
9 9 P po e the design and construction of capital improvement projects to be
m
J
maintained by the City. Functions include facilities planning, n
desi , technical review, construction inspection, and
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record- keeping. The department is directed by the City Engineer and each division, as described below, is directed •
by a Senior' Project Engineer:
• The Capital Improvement Division manages the capital improvement program for public streets and •
utilities and prepares facilities plans for future improvement needs. •
• •
The Development Review Division - provides technical review of proposed private development projects,
issues permits for private development of public facilities, provides inspection to assure compliance with City ■
standards," and maintains records relating to public facilities. •
1994/95 Goals /Objectives/Accomplishments •
•
• Complete all budgeted projects in the current capital improvement program. Projects are on schedule: •
Complete the work f _ •
• Com
p o updating codes and design standards into a more user-friendly n
e dly format.. The next •
step is to complete a review with Council of the City's policies regarding capital improvements required of
development. Due to Council's very full agenda, this project is expected to extend into FY 1995 -96. •
• •
Develop a plan for merging existing project records and maps into computer record systems. , A tentative •
plan has been developed and is being tested for a small section of the City. The project has.been •.
expanded to include water system records. •
1995/96 Goals /Objectives •
•
• Complete all budgeted projects in the updated capital improvement program.
•
• Complete the work of updating codes and design standardsinto a more user - friendly format. •
•
• Implement a plan for merging existing project records and maps into computer record systems.
•
Performance Measures •
•
The Capital Improvement Division will manage the design and construction of numerous improvements to streets, •
sanitary sewers, storm drainage, and parks. Work Toad levels are expected to be at levels similar to the past three. •
years.
•
The Development Review Division expects to continue with a heavy work load of private development projects: •
Projects currently going through the pre- application and development approval processes indicate a strong •
development activity into 1996. In addition, the projects are becoming more complex and require more detailed •
staff review as .in -fill occurs on properties with steep grades, wetlands and difficult access. Increased' federal and
state regulations add to the complexity of development review.
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1995/96 Adopted Budget City of Tigard
2240 Community Development Engineering
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 12.00 12.00 12.00 13.00 13.00 13.00 I
Wages 411,091 403,854 465,512 511,836 511,836 511,836
Overtime 7,249 7,611 6,049 6,000 6,000 6,000
Worker's Compensation 7,444 9,620 14,659 5,169 5,169 5,169
Payroll Taxes 33,648 32,774 39,001 42,679 42,679 42,679
Retirement 49,669 50,137 66,019 70,496 70,496 70,496
Group Insurance 38,966 37,723 48,291 61,622 61,622 61,622
Total Personal Services 548,067 541,719 639,531 697,802 697,802 697,802
Materials & Services
Water Costs
Prof /Contract Services 10,081 11,957 25,300 28,300 28,300 28,300
Repair And Maintenance 12,577 4,397 9,410 10,510 10,510 10,510
Special Dept. Expense 4,791 5,364 7,000 8,110 8,110 8,110
Office Supplies 4,326 2,858 3,500 3,850 3,850. 3,850
Advertising & Publicity 507 5,438
Fees, Dues & Subscriptions 3,132 844 1,410 1,490 1,490 1,490
Travel & Training 2,540 2,671 6,850 7,050 7,050 7,050
Rents & Leases
Utilities 1,470 1,593 2,250 1,610 1,610 1,610
Insurance
Library Materials
Total Materials & Services 39,424 35,122 55,720 60,920 60,920 60,920
Capital Outlay
Building & Improvements
Vehicles 18,000 18,000 18,000
Equipment 9,459 5,211 8,720 26,100 26,100 26,100
Total Capital Outlay 9,459 5,211 8,720 44,100 44,100 44,100
Total Budget Unit 596,950 582,052 703,971 802,822 802,822 802,822
An engineering technician position has been added to this unit to improve customer service for
development activity. Also included are materials and capital related to the new position.
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1995/96 Adopted Budget City of Tigard •
2250 Community Development'Street Lights /Signals
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•
Program Summary . •
. This budget unit provides for the maintenance and energy costs for street lighting and traffic signals on public •
•
streets. All maintenance work is done by contact and no, City personnel are funded by this budget. The
Engineering Department manages this budget unit. •
•
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•
1994/95 Goals /Objectives /Accomplishments •
• .
• Update and review inventory of existing City -owned lighting to better monitor energy and maintenance •
billings. Project to be completed in summer of 1995. •
•
1995/96 Goals /Objectives •
•
• Review street lighting standards and include lighting standards in the adopted design standards. •
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1995/96 Adopted Budget City of Tigard
2250 Community Development Street Lights /Signals
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions
Wages
Overtime
Worker's Compensation
Payroll Taxes
Retirement
Group Insurance
Total Personal Services
Materials & Services
Water Costs
Prof /Contract Services
Repair And Maintenance 1,952 12,673 40,000 45,000 45,000 45,000
Special Dept. Expense
Office Supplies
Advertising & Publicity
Fees, Dues & Subscriptions
Travel & Training
Rents & Leases
Utilities 253,640 305,148 290,000 300,000 300,000 300,000
Insurance
Library Materials
Total Materials & Services 255,592 317,821 330,000 345,000 345,000 345,000
Capital Outlay
Building & Improvements
Vehicles
Equipment
Total Capital Outlay
Total Budget Unit 255,592 317,821 330,000 345,000 345,000 345,000
This budget is for street light and signal power and maintenance, and is managed by the City Engineer.
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.1995/'96 Adopted Budget Clty of Tigard,'Oregon . •
Policy and Administration •
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Program Funding Distribution •
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Fund ' •
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Total by Electrical State Gas " . County „ •
Program Program General • Inspection Sanitary Storm Water • Tax . .Gas Tax ' •
. Mayor & City.Council 75,821 , 45,462. 758 • 12,124 4,549 4,549 6,824 • • 1,554 •
City Administration • 378,806 229,027 1,894 60,571 22,728 • 22,728 ' 34,093 • 7,766
Human Resources 302,857 . 192,161 3,029 30,286 15,143 25,743 30,286 6,209 •
Risk Management 265,821 134,133 1,329 42,505 -. 15,949 42,531 , 23,924 ' 5,449.
Computer Systems ' 193,323 69,712 967 57,900 .30,912 19,332 9,666 1. ' , 4,833 . 0
Finance 185,417 65,934 1,854 52,751 27,794 18;542 13,906 , 4,635 •
Accounting 490,509 - 209,790 2,453 112,817 • 38,407 90,253 24,525 12,263 -
• Admin Services 498,381 • , 446,052 2,492 20,932 20,932 7,974 - • , ' •
•
Total by Fund 2,390;935 • 1,392,271 14,776 389,886 176,414 231,652 143,224 42,709 . - •
. •
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• 107 • •
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1995/96 Adopted Budget City of Tigard
Total Policy & Administration Program
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 27.50 26.50 28.00 29.00 29.00 29.00
Wages 804,324 837,000 962,643 1,034,602 1,034,602 1,034;602
Overtime 3,211 2,211 865 6,810 6,810 6,810
Worker's Compensation 5,767 4,174 5,113 5,475 5,475 5,475
Payroll Taxes 63,086 64,589 79,459 85,967 85,967 85,967
' Retirement 108,592 112,762 133,220 143,425 143,425 143,425
Group Insurance 108,314 128,949 162,136 182,264 182,264 182,264
Total Personal Services 1,093,294 1,149,685 1,343,436 1,458,543 1,458,543 1,458,543
Materials & Services
Water Costs 0 0 0 0 0 0
Prof /Contract Services 128,993 189,193 182,830 205,470 205,470 235,470'
Repair And Maintenance 17,649 18,294 38,756 51,640 51,640 51,640
Special Dept. Expense 19,916 19,893 28,490 20,030 20,030 20,030
Office Supplies 87,789 106,746 155,426 182,695 182,695 182,695
Advertising & Publicity 32,431 32,356 50,190 51,510 51,510 51,510 ' '
Fees, Dues & Subscriptions 39,583 34,649 43,017 39,627 39,627 39,627
Travel & Training 29,686 27,247 41,167 61,365 61,365 61,365
Rents & Leases 566 445 1,505 640 640 640
Utilities 0 0 0 500. 500 500
Insurance 136,870 132,557 163,000 163,000 163,000 163,000
Library Materials 0 0 0 0 0 0
Total Materials & Services 493,483 561,380 704,381 776,477 776,477 806,477
Capital Outlay
Building & Improvements 0 0 0 0 0 0
Vehicles 0 0 0 0 0 01
Equipment 26,529 44,378 83,685 125,910 125,910 125,910
• Total Capital Outlay 26,529 44,378 83,685 125,910 125,910 ' 125,910
•
0
0 Total Budget Unit 1,613,306 1,755,443 2,131,502 2,360,930 2,360,930 _ 2,390,930
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• The 1995/96 Proposed, Approved and Adopted budget figures have been rounded and may vary slightly
• with supporting detail schedules included in this document.
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1995/96 Adopted Budget City of Tigard, Oregon
Policy and Administration Program
City Administration Department
.... ... ............. ........ ...... .
�..
.......;:..
..:. :.............:.:..............
Opoppaism
Actual Adopted Adopted Proposed Approved Adopted
•
• • Acct Description 1992193 1993/94 1994195 1994/95 1994/95 1994/945
# Positions 9.00 9.00 9.50 10.50 10.50 • '10.50
Personal Services 493,676 550,584 581,518 679,992 679,992 679,992
Materials & Services 313, 493 350,480 448,512 463,397 463,397 493,397
Capital Outlay 13,427 15,942 63,085 43,235 43,235 43,235
• Total City Admln - by Category 820,596 917,006 1,093,115 1,186,624 1,186,624 1,216,624
Mayor & City Council 42,537 46,978 69,345 75,821 75,821 75,821
City Administration 294 ,321 321,743 359,197 378,807 378,807 378,807
• . Human Resources 165,520 214,428 232,219 272,855 272,855 302,855
• Risk Management 230,134 237;944 266,309 265,820 265,820 265,820
Computer Systems 88,084 95,913 166,045 193,322 • 193,322 193,322
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Total City Admln - by Dept. 820,596 917,006 1,093,115 1,186,625 1,186,625 1,216,625 •
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1995/96 Adopted Budget City of Tigard •
Policy and Administration •
3110 Mayor & City Council •
Program Summary • •
•
• The Mayor and City Council members are elected from the City at large. •
• The Mayor and City Council exercise all discretionary powers of the City, both legislative and executive
, •
and exercise control over the City Administration, through the City Administrator. •
• The Council, with advice from the Budget Committee; determines how much shall be spent for what
purposes, including responsibilities as the Local Contract Review Board. •
1995/96 Goals /Objectives •
• Secure a Tong -term water supply to the citizens of the Intergovernmental Water. Agency. •
•
• Develop a long- term financial plan, with a greater emphasis on infrastructure needs through the •
implementation of a long -term capital improvement program. •
•
• Improve the effectiveness of the Citizen Involvement Teams (CIT's). •
• Complete a transportation study with a focus on implementation. •
•
• - Participate in the. I -5 /Highway 217 Subarea Plan and 99W analysis. •
•
• . Review the Development Code to increase buffering for protection of existing and future residential •,
neighborhoods which will abut new commercial development. •
• .Complete inventory of Goal 5 resources and review options for greater protection. •
•
• Actively promote the City of tigard as a Planned Economic Activity Center within the 2040 Plan. •
•
• Council will continue to look for ways to address needs of Tigard's youth. •
• Continue to support the downtown revitalization efforts of the Downtown Merchants' Group.
Performance Measures
Description 1992/93 1993/94 1994/95 1995/96 - . •
Average number hours/Council meeting 3.5 3.5 3.7 3.5 0
Number of Council meetings 36 36 40 40
Number of ordinances 40 40 29 -40
•
Number of resolutions 80 75 60 75 . •
•
Population served 30,835 32,145 , 33,430 33,473
Number of Citywide newsletters/year 9 9 - 12 12 •
•
Board & Committee Training - 2 2 •
Number of customer service surveys 2 2 . 1 1 •
Citizen inquires and responses 2,000 2,000 2,000 2;000 •
•
110" •
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1995/96 Adopted Budget City of Tigard
Policy and Administration
3110 Mayor and City Council
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions
Wages 7,020 6,600 6,600 6,600 6,600
Overtime
Worker's Compensation 104 26 25 25 25
Payroll Taxes 519 552 552 552 552
Retirement
Group Insurance 11,782 22,180 31,816 34,183 34,183 34,183
Total Personal Services 11,782 29,823 38,994 41,360 41,360 41,360
Materials & Services
Water Costs
Prof /Contract Services 13,601 320 2,500 3,065 3,065 3,065
Repair And Maintenance 50 750 750 750 750
Special Dept. Expense 933 489 1,520 1,820 1,820 1,820
Office Supplies 2,355 2,942 3,500 4,500 4,500 4,500
Advertising & Publicity 2,767 4,093 4,600 4,800 4,800 4,800
Fees, Dues & Subscriptions 184 1,357 1,810 1,975 1,975 1,975
Travel & Training 9,885 6,411 10,875 14,180 14,180 14,180.
Rents .& Leases
Utilities 250 250 250
Insurance
Library Materials
Total Materials & Services 29,725 15,662 25,555 31,340 31,340 31,340 '
Capital Outlay
Building & Improvements
Vehicles.
Equipment 1,030 1,493 4,800 3,120 3,120 3,120
9
Total Capital Outlay 1,030 1,493 4,800 3,120 3,120 3,120
Total Budget Unit 42.537 46,978 69,349 75,820 75,820 75,820
The Mayor and Council members receive minimal compensation and are eligible for medical and dental
benefits.
1
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1995/96 Adopted Budget City of Tigard. lip
Policy and Administration •
3120 City Administration •
• Program Summary : • ,
• The City Administrator is appointed by the Council and is responsible to the Council for the overall 0
operation of the City by:
•
• - Enforcing city laws and applying Council policy.
• Expending funds as authorized by the Council in the budget:
• Recommending policy for position or action to the Council on legislation, financial programs, capital , •
improvements, employment services, and other matters as requested. 0 •
• _ Investigating and acting on complaints. •
Recorder A.
• The City provides assistance to City Council in agenda preparation, attending meetings, •
creating minutes, Performing meeting follow -up for Council action items, administering ordinance
codification, responding to request for information pertaining to Council process and record, and •
coordinating local elections. •
0
• The Community Involvement Coordinator is responsible for maintaining professional community and .. •
business relationships with organizations, elected officials, outside agencies and others serving as liaison •
to City Boards and Committees, producing and printing information (e.g., Cityscape Newsletter) and
special events.
•
1995/96 Goals /Objectives •
• Assist Council and support staff as they work to realize the Council's 1995/96 Goals and Objectives. ID
•
• Provide Council with timely, accurate information on a regular basis. •
Serve as a liaison, for all aspects of City business, between the citizenry and their city government.
• Communicate with City staff Council policy decisions and provide meeting follow -up information. •
•
Performance Measures • •
•
Description 1992/93 1993/94 1994/95 1995/96 0
Average number hours /Council meeting 3.5 3.5 3.7 3.5 •
Number of Council meetings 36 . 36 40 40 •
Number of ordinances 40 40 29 40 •
•
Number of resolutions 80 75 60 75 - . 9
Population served 30,835 32,145 3 ' ..33,473 ,. •
Number of Citywide newsletters /year 9 9` 12 . 12 •
Board & Committee Training 2 2 • •
Number of customer service surveys 2 2 1 1 •
Citizen inquires and responses 2,000 2,000 2,000 2,000 •
•
•
• •
•
•
•
112 6
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1995/96 Adopted Budget City of Tigard
Policy and Administration 1
3120 City Administration 1
Actual Actual Adopted Proposed Approved Adopted l
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services I
Positions 4.00 4.00 4.00 4.00 4.00 4.00
Wages 163,398 181,351 187,438 202,455 202,455 202,455
Overtime 809 64 2,470 2,470 2,470
Worker's Compensation 917 926 1,132 1,235 1,235 1,235
Payroll Taxes 12,309 13,473 14,537 16,092 16,092 16,092
Retirement 23,142 25,167 26,241 28,690 28,690. 28,690
Group Insurance 14,422 18,802 17,403 18,452 18,452 18,452
Total Personal Services 214,997 239,783 246,751 269,394 269,394 269,394
Materials & Services
Water Costs
Prof /Contract Services 13,363 9,624. 13,490 14,400 14,400 14,400
Repair And Maintenance 6,276 3,954 4,969 3,960 3,960 3,960
Special Dept. Expense 18,542 15,411 23,180 9,750 9,750 9,750
Office Supplies 2,643 4,819 7,915 6,800 6,800 6,800
Advertising & Publicity 25,092 26,810 40,100 40,500 40,500 40,500
Fees, Dues & Subscriptions 8,344 11,128 6,536 7,377 7,377 7;377
Travel & Training 4,546 7,071 8,936 14,335 14,335 14,335
Rents & Leases
Utilities 250. 250 250
Insurance
Library Materials
' Total Materials & Services 78,806 78,817 105,126 97,372 97,372 97,372
' Capital Outlay
Building & Improvements
Vehicles
Equipment 518 3,143 7,320 12,040 12,040 . _ 12,040
Total Capital Outlay 518 3,143 7,320 12,040 12,040 12,040
Total Budget Unit 294,321 321,743 359.197 378,806 378,806 378,806
The Community Involvement Coordinator position has been reclassified to an Assistant to the City
Administrator.
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1995/96 Adopted Budget City of Tigard
Policy and Administration •
, 3130 Human Resources
• .
•
Program Summary . ' 0
The Human Resources Division is "responsible for providing a full range of comprehensive .personnel services and
programs to the organization which will:
• •
Provide leadership and act as a resource to the organization in all aspects of personnel management. •
• Enable the City to acquire, develop, and retain a capable service - oriented work force.
•
• Develop, implement, and maintain personnel policies and procedures for the organization. •
•
• Provide leadership maintaining cooperative labor /management relations with the City's represented •
employees.
•
• Maintain a performance appraisal system which allows for an annual review of employee contributions
•
- and work performance.
•
• Maintain and update the City's compensation and classification system. •
•
• To serve as a resource on the administration of employee benefits and to communicate employee benefit •
information to all employees.
•
• Enhance employee development by coordinating and implementing organization -wide training. •
•
. •
1995/96 Goals /Objectives
• Develop organizational productivity and capacity through research and implementation of new or revised
'p
•
ractices. -
•
• Build employee effectiveness, productivity and capacity through skill building and training. - , , * 0
• Ongoing review of recruitment and selection practices for . fair and successful selection of new employees. .•
.• , Review the City's personnel policies'and procedures, implementing required changes, and educating the •
workforce as necessary. •
•
• Coordinate labor,negotiations with City unions.
• Conduct classification study for supervisory and union personnel •
•
Performance Measures 0
Description 1992/93 1993/94 1994/95 .1995/96 0
•
. Applications 686 1,004 1,100 1,200:' 1
Recruitments • 15 30 36 • 23 •
•
•
114 •
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1995/96 Adopted Budget City of Tigard
Policy and Administration
3130 Human Resources
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 2.50 2.50 3.00 3.00 3.00 3.00
Wages 90,768 109,504 121,272 123,035 123,035 123,035
Overtime 161 186
Worker's Compensation 533 427 578 585 585 585
Payroll Taxes 8,145 9,653 10,148 10,295 10,295 10,295
Retirement 14,856 17,425 16,978 17,225 17,225 17,225
Group Insurance 10,585 11,630 15,402 16,361 16,361 16,361
Total Personal Services 125,048 148,825 164,378 167,501 167,501 167,501.
Materials & Services
Water Costs
Prof /Contract Services 28,410 53,449 50,225 70,510 70,510 100,510
Repair And Maintenance 48 122 48 150 150 150
Special Dept. Expense 3,463 3,615 8,185 8,185 8,185
Office Supplies 6,296 4,308 7,210 9,125 9,125 9,125
Advertising & Publicity
Fees, Dues & Subscriptions 2,267 803 1,130 1,455 1,455 1,455
Travel & Training 2,677 1,995 4,648 7,930- 7,930 7,930
Rents & Leases
Utilities
Insurance
Library Materials
Total Materials & Services 39,698 64,140 66,876 97,355 97,355 127,355
Capital Outlay
Building & Improvements
Vehicles
Equipment 774 1,463 965 8,000 8,000 8,000
Total Capital Outlay 774 1,463 965 8,000 8,000 8,000
Total Budget Unit 165,520 214,428 232,219 272,856 272,856 302,856
Professional services includes funds for contract negotiations with both employee unions and funds I
for a classification and compensation study. Capital items include replacement of several computers
and a laser printer.
/ I
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•
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1995/96 Adopted Budget City - of Tigard
Policy and Administration •
3220 Computer Systems •
. Program Summary
•
The Computer Systems Manager is responsible to the City Administrator for the successful operation of the 1
computer network. The department serves as a resource to all City departments, providing advice, assistance and
consultation on all computer- related topics and is directly responsible for the upgrade, installation, and •
implementation of the Network Operating system, together with the 'required hardware, infrastructure and •
communications facilities.
•
' Approximately 200 users regularly utilize 180 workstations located throughout City Hall,; Police Department, Library
and Maintenance Services. ' In addition, users from the City Attomey's office, Lake Oswego Police Department and •
other authorized `users have - 24 hour a day access to the network through the use of modems. - Library users also . ' -
have access to the Internet through the Washington County Inter Library Information (WILI) system. This capability .
• will be to encompass all public citizens who can benefit from Internet access. - -
1994/95 Goals /Objectives /Objectives /Accomplishments •
• Maintain high level of system reliability and availability. The network suffered extensive outages due to -
underground cable failures and aging,file servers.
Enhance 'personnel training: Training classes for the core group have been•completed.; Training for' all 0
other - network users is underway.
,
•
• Upgrade system network to meet increased needs..New -file servers have replaced wom out servers.
Workstations are being upgraded to current technology. •
• Assist user departments in hardware and software selections. Standard hardware and software •
configurations have been defined. ' Departments are able to Select units from a pre- approved list. •
• Continue to improve; maintain and integrate City's software systems.. Netware 4:1 is being integrated, r
replacing the old version of the operating system.' Standards are being established to ensure common ,
usage techniques. r
1995/96 Goals /Objectives
•
• Maintain a high level of reliability and availability.
• . Provide training to City employees as their needs require. -
• Upgrade Network OPerating System to current versions: - -
• Bring city into compliance with. Software Publisher's Association licensing requirements. •
• Bring City up to compatibility levels with surrounding public agencies.
• Development and implementation of a 5 year computer systems plan.
•
Performance Measures •
Description 1992/93 1993/94 1994/95 1995/96
' Users 170 190 190 200
Workstations 122 138 140 180 •
Transactions per hour* N/A N/A 243,000 300,000 -
•
• The tracking of traffic volume on the network versus tracking storage capacity began in 1994/95. Although •
measuring storage capacity is indicator of network usage, the transactions per hour statistic more. 0
accurately depicts network traffic, capacity loading nad resultant performance. •
•
116 •
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1995/96 Adopted Budget City of Tigard
Policy and Administration
3220 Computer Systems
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 1.00 1.00 1.00 2.00 2.00 2.00
Wages 43,051 31,369 31,697 83,599 83,599 83,599
Overtime 1,727 483
Worker's Compensation 246 161 159 396 396 396
Payroll Taxes 3,636 2,326 2,652 6,995 6,995 6,995
Retirement 6,269 4,149 4,438 9,487 9,487 9,487
Group Insurance 4,894 3,267 3,299 11,821 11,821 11,821
Total Personal Services 59,823 41,755 42,245 112,298 112,298 112,298
Materials & Services
Water Costs
Prof /Contract Services 7,560 28,577 40,000 26,280 26,280 26,280
Repair And Maintenance 5,280 6,681 11,000 8,600 8,600 8,600
Special Dept. Expense 440
Office Supplies 638. 3,273 2,300 3,700 3,700 3,700
Advertising & Publicity 1,100
Fees, Dues & Subscriptions 1,937 4,517 17,650 16,625 16,625 16,625
Travel & Training 3,006 - 1,589 1,750 7,245 7,245 • 7,245
Rents & Leases
Utilities
Insurance
Library Materials
•
Total Materials & Services 18,421 45,077 73,800 62,450 62,450 62,450 I
Capital Outlay
Building &Improvements
Vehicles
Equipment 9,840 9,081 50,000 18,575 18,575 18,575
Total Capital Outlay 9,840 9,081 50,000 18,575 18,575 18,575
Total Budget Unit 88,084 95,913 166,045 193,323 193,323 193,323
A Computer technician position has been added to provide adequate support to users. The new
position was approved on a contract basis for the last half of 1994/95.
117
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1995/96 Adopted Budget CITY OF TIGARD -
0
Policy and Administration
3 310 Risk Management , •
• e
lb
Program Summary
The Management AnalysVRisk Manager is responsible to the City, Administrator for the following areas:
• Risk Management - coordinating a City -wide program - this focus has resulted in a proactive approach in
the protection of Cityassets from losses that would unduly impact the City's' operations and-its financial
integrity; .
• Solid Waste - a joint effort is being made by 'the City and Washington County in an attempt to take a 0
proactive approach to the significant changes occurring in the solid waste. industry and meeting the. Metro 0
• wide Waste Reduction Goals set by the legislature - managing the City's franchise haulers, ordinance ' . . ;)
compliance, and citizen complaints; •
• American Disabilities Act (ADA) 'compliance implementation -. includes facility and program compliance; , •
' . Special Projects available for projects for'the City Administrator. , . r
1994/95 Goals /Obiectives and Accomplishments • •
Risk Management
" • Completed 3 -year bid for Insurance Agent of Record services -.bid awarded to JBL &K - -
• . Planned and coordinated a state -wide Public Works Risk Management seminar (scheduled for 5/10/95 in Seaside) ' •
• - Reviewed and updated Tigard Water District's insurance coverage
•
Solid Waste ,
• Implemented the City's yard debris/scrap paper recycling program for residential customers to achieve compliance with •
DEQ/Metro waste reduction plans , •
• Created 1/2 hour cable program explaining residential recycling available in Tigard •
• Successfully negotiated with Washington County cities and Metro to have an annual Household Hazardous Waste collection - •
day held in Tigard (Washington Square site scheduled for 4/2/95)
• .Developed a pilot project with Metro funding to measure the commercial recycling needs-of• Tigard businesses - information to
• be used to determine commercial recycling to be offered throughout Washington. County
• • Aerosol cans added .to curbside residential recycling program 0
•
ADA Compliance .
MP
' • , Reviewed American Disability Act (ADA) compliance plan for park facilities
Special - Projects `
• . • • Served as Interim Computer Systems Manager - spear - headed administrative assessment of system issues/needs in all
departments - recruited Network Systems Manager
• Developed tax base•publio information plan for 11/94 election
• Developed review draft ofTigard's Emergency Management Plan •
• 1995/96 Goals /Objectives ' •
In all areas of. responsibility,: the focus for the next year will be to maintain and update internal systems., •
• Risk Management
Review & update all coverages - update staff training in safety areas - develop & implement Drug/Alcohol testing policy and • -
•
drug /alcohol misuse prevention program by all CDL drivers .
Solid Waste -
Review Franchised Haulers issues and make recommendations to Council, work with Tigard businesses to develop Commercial •
recycling recommendations to be submitted to Metro, and achieve Waste Reduction Plan for year 1 of Metro's second 5 year plan •
ADA Compliance
Update American Disability Act (ADA) compliance plan for facilities, programs and services - . • •
Special Projects .
Emergency operations.plan review - .. 0
. Performance Measures . _ -
. .
Description 1992/93 - 1993/94 • - 1994/95 1995/96 . r
Workers Comp Experience Mod. 1.04 1.08 .84 • .86
i
118 -
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1995/96 Adopted Budget City of Tigard
Policy and Administration
3310 Risk Management
1
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 1.50 1.50 1.50 1.50 1.50 1.50
Wages 63,432 68,987 65,231 65,793 65,793 65,793
Overtime 284 93
Worker's Compensation 311 368 414 426 426 426
Payroll Taxes 3,953 4,089 5,458 5,505 5,505 5,505
Retirement 6,802 7,069 9,132 9,211 9,211 9,211
Group Insurance 7,244 9,792 8,919 8,504 8,504 8,504
Total Personal Services - 82,026 90,398 89,154 89,439 89,439 89,439
Materials & Services
Water Costs
• Prof /Contract Services 4,019 6,235 5,550 4,505 4,505 4,505
Repair And Maintenance 109 123 150 150 150 150
Special Dept. Expense 417
Office Supplies 2,204 1,800 2,500 2,500 2,500 2,500 1
Advertising & Publicity 34 600
Fees, Dues & Subscriptions 971 1,920 1,550 1,550 1,550 1,550
Travel & Training 2,219 4,149 3,805 3,175 3,175 3,175
Rents & Leases
Utilities -
Insurance 136,870 132,557 163,000 163,000 163,000 163,000
Library Materials
Total Materials & Services 146,843 146,784 177,155 174,880 174,880 174,880
Capital Outlay
Building & Improvements
Vehicles
Equipment 1,265 762 1,500 1,500 1,500
Total Capital Outlay 1,265 762 1,500 1,500 1,500
Total Budget Unit 230,134 237,944 266,309 265,819 265,819 265,819
This unit includes City wide liability and property insurance and is consistent with the p revious
year
119
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1995/96 Adopted Budget City of Tigard, Oregon
Policy and Administration Program •
Finance Department
•
•
•
•
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Actual Actual Adopted Proposed Approved Adopted •
Acct Description 1992/93 1993/94 1994/95 1995/96 1995/96: 1995/96
# Positions 18.50 18.50 18.50 18.50 • 18.50 18.50
Personal Services 599,618 599,101 761,914 778;550 778,550 778,550
Materials & Services 179,990 210,900 •255,869 313,080 313,080 313,080
Capital Outlay 13,102 28,436 20,600 82,675 82,675 82,675
Total Finance - by Category 792,710 ' 838,437 1,038,383 1,174,305 1,174,305 1,174,305
Finance 125,544 173,145 166,408 185,416 185,416 185,416
Accounting _ 223,722 225,931 - 423,627 • 490,508 490,508 490,508
Administrative Services 443 ,444 439,361 448,348 498,382 498,382 498,382
Total Finance - by Dept. 792,710 838,437 1,038,383 1,174,305 1,174,305 1,174,305
120
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1995/96 Adopted. Budget City of Tigard •
Finance •
3210 Finance
•
Program Summary •
li
The Finance Director is responsible to the City Administrator for all City financial activities. These include • a1
accounting, nvestments debt issuance debt service, I
9 e, capda improvement financing, financial forecasting, 9 di
coordination of annual audit, and preparation of annual budget. Also included in the. Finance Department are
Administrative Service functions such as centralized records management, central office support,. the Tigard
Municipal Court, office machine purchase and maintenance, and management of telecommunications: •
The Finance Director acts as the Financial consultant to departments, the City Administrator, and the City Council.
The position also provides staff support to the Budget Committee and to other. Boards and Committees .as required. PP 9 equ ed . °
•
•
1994/95 Goals /Objectives/Accomplishments -
• Develop the comprehensive long range financial plan. The plan was developed and used to support the •
tax base measure.
•
•
• Update and streamline purchasing Hiles and procedures. Updated rules to be adopted by the City
Council in fall 1995. _ •
• •w
Coordinate inclusion of water activities into City Financial systems. Water /City merger complete. •
w
• Prepare annual budget and financial statements: Both accomplished with water activities included: •
•
• Review and analyze water rates. Review expected to be completed by fall 1995. •
•
1995/96 Goals /Objectives
•
• Issue final long term bonds for Dartmouth LID. •
• Implement Long range Financial Plan through 2001.
•
• Develop financing plan for long term water source capital improvements. •
• •
• Review and Improve utility billing process and customer service. . .�
•
• Prepare annual budget and financial statements.
•
Performance Measures
•
Description 1992/93 1993/94 1994/95 • 1995/96 •
Average investment portfolio 10,545,000 13,050,000 15,000,000 20,000,000 0
•
Debt issued • 14,945,000 13,283,000 11,500,000 10,000,000
•
City Operating Budget 9,887,000 14,500,000 15,150,000 17,066,000 4)
•
w
•
•
0
121 •
•
1995/96 Adopted. Budget City of Tigard
Finance
3210 Finance
Actual Actual Adopted Proposed Approved . Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 2.00 3.00 1.50 1.50 1.50 1.50
Wages 79,914 111,559 77,587 81,983 81,983 81,983
Overtime 98
Worker's Compensation 444 482 355 372 372 372
Payroll Taxes 6,257 8,812 6,477 6,742 6,742 6,742
Retirement 10,956 15,398 10,862 11,478 11,478 11,478
0 Group Insurance 9,489 14,334 11,528 9,473 9,473 9,473
Total Personal Services 107,060 150,683 106,809 110,048 110,048 110,048
Materials & Services
Water Costs
Prof /Contract Services 3,112 2,073 5,520 8,280 8,280 8,280
Repair And Maintenance 1,819 15,695 23,130 23,130 . 23,130
Special Dept. Expense
Office Supplies 1,939 1,266 1,120 1,315 1,315 1,315
Advertising & Publicity 2,293 1,399 3,790 4,280 4,280 4,280
Fees, Dues & Subscriptions 9,921 13,330 12,205 8,355 8,355 8,355
Travel & Training 1,024 1,603 1,769 • 2,010 • 2,010 2,010
Rents & Leases
Utilities
Insurance
Library Materials
Total Materials & Services 18,289 21,490 40,099 47,370 47,370 47,370
Capital Outlay
' Building & Improvements
Vehicles
Equipment 195 972 19,500 28,000 28,000 28,000
Total Capital Outlay 195 . 972 19,500 28,000 28,000 28,000
Total Budget Unit 125,544 173,145 166,408 185,418 185,418 185,418
An upgrade and expansion of the City wide phone system is included in this budget.
122
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1995/96 Adopted Budget City of Tigard
Finance •
3230 Accounting
•
Program Summary •
•
Manager is responsible to the Finance Director for the City's - accountin services includin utility •
The Accounting 9 Po accounting including �Y di
billing, accounts . receivable, accounts payable, payroll, fixed assets, lien searches, inventory, preparation of financial •
and special request reports, business tax and alarm permit processing, and' centralized purchasing: •
1994/95 Goals /Objectives and Accomplishments
•
• Implement joint utility billing of sewer and water charges. These charges were combined effective ! July 1, •
1994.and are now being billed on a bi- monthly basis.
•
• Complete integration of water activities into City accounting system. All of the water activities have been •
fully integrated into the City's accounting system. •
• Implement USA consumption based sewer billings 7/1/94. Billing for sewer charges based on water
consumption was implemented on 7/1/94.
•
• Prepare the Comprehensive Annual Financial report and issue bv. November 15, 1994. The
Comprehensive Annual Financial Report was completed and issued on December 26, 1994. 0
•
• Develop a cash flow analysis model to enhance investment management activities. A model is being
developed from the prior two years cash activity. •
1995/96 Goals /Objectives •
•
• Continue to improve customer service in all areas of accounting. •
•
• Review monthly versus bimonthly utility billing., Possibly phase in monthly utility billing beginning with the, •
service•area in King City and Summerfield. Also consider an equal payment plan. •
• Review and update fees and charges. Perform a cost analysis of various City services provided. - •
• Secure long term financing for the Dartmouth Local Improvement District upon finalization of the project. •
•
• Implement the acceptance of debit and credit cards as a form of payment for various City fees and •
charges.
Performance Measures •
•
, Description 1992/93 1993/94' 1994/95 1995/96 •
Invoices /check requests 6,828 7,004 18,826 15 ' •
Payroll checks 4,632 4,654 5,516 5,500 •
•
Utility bills 96,252 98,004 81,710 135,000 •
Meters sold 375 598 763 500 •
•
Number of vendors 2,049 2,605. 2,800 3,000
Lien searches 1,812 3,696. 2,688 2,500
123 •
•
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1995/96 Adopted Budget City of Tigard
Finance
3230 Accounting
Actual Actual Adopted Proposed Approved Adopted .
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 5.00 4.00 8.00 8.00 8.00 8.00
Wages 115,937 118,859 244,984 240,608 240,608 240,608
Overtime 72 875 3,000 3,000 3,000
Worker's Compensation 827 517 1,238 1,212 1,212 1,212
Payroll Taxes 8,750 9,094 20,499 20,384 20,384 20,384
Retirement 14,713 15,859 32,927 34,105 34,105 34,105
Group Insurance 14,654 14,472 32,445 35,904 35,904 35,904
Total Personal Services 154,953 159,676 332,093 335,213 335,213 335,213
Materials & Services
Water Costs '
Prof /Contract Services 29,451 37,050 28,590 34,700 34,700 34,700
Repair And Maintenance 807 1,060 750 11,760 11,760 11,760
Special Dept. Expense 24 83 150 250 250 250
Office Supplies 27,493 25,687 54,850 76,385 76,385 76,385
Advertising & Publicity 1,432 1,930 1,930 1,930
Fees, Dues & Subscriptions 1,434 829 1,185 1,340 1,340 1,340
Travel & Training 3,053 1,053 4,909 8,080 8,080 8,080
Rents & Leases
Utilities
Insurance
Library Materials
Total Materials & Services 63,694 65,762 90,434 134,445 134,445 134,445
Capital Outlay
' Building & Improvements
Vehicles
Equipment 5,075 493 1,100 20,850 20,850 20,850
Total 'Capital Outlay 5,075 493 1,100 20,850 20,850 20,850
Total Budget Unit 223,722 225,931 423,627 490,508 490,508 490,508
This budget anticipates monthly utility billing beginning in January 1996. Also included is the
purchase of equipment for bar coding of utility bills.
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1995/96 Adopted Budget City of Tigard, Oregon
Policy & Administration Program
Finance Department
Administrative Services
'f`' > >>>
11111
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Actual • Actual - Adopted Proposed Approved Adopted
Acct Description . 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
•
# Positions 11.50 10 :50 9.00 9.00 9.00 9.00 •
Personal Services 337,605 288,742 323,014 333,292 333,292 333,292
Materials & Services 98,007 123,648 125,336 131,265 131,265 131,265 •
Capital Outlay 7,832 26,971 • 33,825 33,825 33,825
Total Admin Svcs - by Category 443,444 439,361 448,350 498,382 498,382 498,382
Office Services 252,468 236,661 211,416 2
34,164 234,164 234,164 •
Records 69,715 71,474 90,114 105,704 105,704 105,704
Municipal Court 121,261 131,226 146,820 158,514 158,514 158,514 -
Total Admin Svcs - by Dept. 443,444 . 439,361. 448,350 498,382 498,382 498,382
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1995/96 Adopted Budget CITY OF TIGARD • •
,Administrative Services •
• 3320 Office Services
•
Program Summary •
•
The Administrative Services Manager is responsible to the Finance Director for the Office Services section which •
provide's city -wide support to. City departments in word 'processing; desk -top publishing; spreadsheet development; •
• data entry; switchboard; mail services; meeting room reservations; and coordination of large Dopy projects. • •
• •
•
1994/95 Goals /Objectives /Accomplishments •
•
• Continue to offer internal general support services and Information Processing services to meet organizational
workload demands. Continuing as requested. - . _ • •
•
•• Provide desk -top publishing support to develop professional brochures and publications. Improved service •
with upgrade of the workstation and access to the color plotter.
••
1995/96 Goals /Objectives •
•
• Continue to offer internal general support services and Information Processing services fo meet organizational •
workload demands: • •
• Provide desk-top publishing support to develop professional brochures and publications. •
•
•
Performance Summary •
•
1992/93 : 1993/94 1994/95 • - 1995/96
Description •
•
% time spent- Information Processing/Office
Services: •
Administration 22%/42% 12 %/35% • .20 %/40% 20 %/40% •
Community, Development 10 %/19% 10 %/33% " 9%/21% . 9 %/21% •
Engineering 2 %/2% 2 %/10% , 7 %/16% 7 %/16% . •
Finance 4 %/10% 15 %/12% 17 %/10% •: 17 %/10% •
• Library 21 %/4% 9 %/2% 13, %/1% :13 %/1% •
•
Operations , 1%/1 % 2 %/2% 2%3 % 1°/0/2% •
Police 40 %/22% 50 %/26% 32 %/9% 32%/10% •
Phone call volume (avg /month) 14,060 13,200. " 15,145 15,000
•:•
Postage cost (avg /month) $2,094 $2,103 $2,500 •$2,256
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1995/96 Adopted Budget City of Tigard
Administrative Services
3320 Office Services
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
1
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Positions 6.50 5.50 4.00 4.00 4.00 4.00
Wages 134,844 86,683 91,599 92,988 92,988 92,988
Overtime 11 150 150 150
Worker's Compensation 1,252 581 500 506 506 506
Payroll Taxes 10,895 7,146 7,665 7,793 7,793 7,793
Retirement 17,604 11,331 12,824 13,039 13,039 13,039
Group Insurance 18,497 16,701 17,900 19,337 19,337 19,337
Total Personal Services 183,092 122,453 130,488 133,813 133,813 133,813
Materials & Services
Water Costs
Prof /Contract Services 793 24,455 1,725 1,080 1,080 1,080
Repair And Maintenance 2,732 2,138 2,397 1,140 1,140 1,140
Special Dept. Expense
Office Supplies 42,083 60,282 73,331 75,670 75,670 75,670
Advertising & Publicity 813 54
Fees, Dues & Subscriptions 13,984 97 205
Travel & Training .1,473 734 1,765 1,095 1,095 1,095
Rents & Leases 566 445 1,505 640 640 6401
Utilities .
Insurance
Library Materials
Total Materials & Services 62,444 88,205 80,928 79,625 79,625 79,625
Capital Outlay
Building & Improvements
Vehicles
Equipment 6,932 26,003 20,725 20,725 20,725
Total Capital Outlay .6,932 26,003 20,725 20,725 ' 20,725
Total Budget Unit 252,468 236,661 211,416. 234,163 234,163 234,163
I,
Capital equipment includes a replacement vehicle for City Hall use and several replacement computer
worksations.
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1995/96 Adopted Budget City of Tigard ' •
Administrative Services v •
. 3330 Central. Records •
. •
Program Summary •
. •
The Administrative Services Manager is responsible to the Finance Director for the Records Section which provides •
. City -wide s upport for file" management. Responsibilities include file development, filing, records retrieval, coordination •
of records destructions and microfilming and equipment purchasing. The City's records management program provides
a means` for control of inactive records, framework for legal 'protection, allows for timely destruction of records and •
efficient use of space. •
. •
1994/95 Goals /Objectives /Accomplishments •
• Document preparation and maintenance microfilming of - council, building, engineering, personnel,. planning •
IP
commission, police case files, plans, as -builts and land use files. Completed. '
••
Develop a disaster recove plan for citywide rY p Yw de records: Will develop in the 1995/96 _fiscal year. •
• Continued implementation of the m
• .
p e co puterized"file check -out system. In process. .�
With the use of• microfilm, • documents previously kept in the vault are now "available in the work area. Microfilm.in the •
I •
area a lows staff more direct access to records and reduces the need for n r I "file �
work ar
ge e a le clerk. Records staff will
become more project oriented focus Tess on retrieval and filing. •
• .
1995/96 Goals /Objectives •
•
• " Document preparation and maintenance microfilming of council, building, engineering, personnel, planning
IP
commission, police•case files, plans, as buitts, and land use files..
•
• Develop disaster recovery plan for citywide records. •
•
• Implementation of the computer aided retrieval system for microfilm. . .
•
To improve access to microfilm a computer aided retrieval system is being implemented. The system will . assist • staff •
in searching City Council and Planning Commission records. Records staff will continue to focus on projects rather than • •
file retrieval and filing. •
•
Performance Measures •
Description 1992/93 1993/94 1994/95 , , :1995/96 . •
Records requests 251 235 185.. 200 •
•
Files pulled' 581 365 , , 425 . 375 ' •
Average time to locate/fill. request 18 min. 27 min 23 min 23 min •
% of requests filled 94% 96% 96% : . 96% • •
•
Copies made 1,188 2,794 2,878. . . 2,000 , " •
New files created 843 580 ' 482 . 600
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Hours spent on document preparation/year 1,115 1,000 • 979 600
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1995/96 Adopted Budget City of Tigard
Administrative Services
' 3330 Central Records i
Actual Actual Adopted Proposed Approved - Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 2.00 2.00 , 2.00 2.00 2.00 2.00
Wages 44,367 45,419 54,357 53,685 53,685 53,685
Overtime 47 277 315 440 440 440
Worker's.Compensation 779 254 284 282 282 282
'Payroll Taxes 2,869 2,779 4,575 4,529 4,529 4,529
Retirement 4,306 4,819 8,278 8,168 8,168 8,168
Group Insurance 6,687 6,479 ' 7,998 11,695 11,695 11,695
Total Personal Services 59,055 60,027 75,807 78,799 78,799 78,799
Materials & Services
' Water Costs
Prof /Contract Services 5,628 5,763 8,900 12,100 12,100 12,100
Repair And Maintenance 2,252 2,252 2,627 1,630 1,630 t630 '
Special Dept. Expense
Office Supplies 1,157 1,394 1,700 1,700 1,700 - 1,700
•Advertising &Publicity
Fees, Dues & Subscriptions 200 240 275 _ ' 250 - 250 250
Travel at Training 523 ' 1,317 805 925 925 , 925
Rents & Leases
Utilities
Insurance
Library Materials
Total Materials & Services 9,760 • 10,966 14,307 16,605 16,605 .16,605
Capital Outlay.
•
Building & Improvements
Vehicles
Equipment 900 481 10,300 10,300 10,300
Total Capital Outlay 900 481 10,300 10,300 10,300
Total Budget Unit 69,715 71,474 90,114 105,704 105,704 105,704
This budget assumes the continuation of contract micrfilming of City records. Capital costs include
the purchase of a Computer Aided Retrieval system for microfilm.
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' 1995/96 Adopted Budget CITY OF TIGARD •
Administrative Services
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3340 Municipal Court •
•
Program Summary •.
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Municipal Court
p ,provides a local forum for the resolution of parking citations, minor traffic citations, •limited •
misdemeanors, and civil infractions. The Municipal. Court Judge is responsible to City Council for operation of the Court.-
P .
The Administrative Services Manager reports to the Finance Director and is responsible for the administration of the •
Court and coordinates with the Judge in the development of Court policy and procedures. •
•
1994/95 Goals /Objectives •
• - Continued processing of traffic, parking, misdemeanor, and civil infraction caseloads. Caseload continues to : •
be processed utilizing the same staffing level.
• Review and update of collection policies and procedures. Review of collection policies continue. Staff will be
attending a workshop through the OR Association of Court Administrator's for more ideas., 1
• •
Focus • on methods to reduce suspension rate and increase revenue. No progress to date. •
•
1995/96 Goals /Objectives •
• •
• Continued, processing of traffic, parking, misdemeanor, and civil infraction caseloads. •
•
•
Review and update of collection •policies and procedures. • •
• Implementation of new laws. . •
Performance Measures •
•
Description . 1992 -93 1993 -94 1994 -95 1995 -96 •
Traffic Citations Processed 7,285 6,878 6,800 7,000 •
•
Misdemeanor /code violations 71 80 50 60 1
Judicial Hours 401.25 364.25 364. 410 . •
•
Drivers' license suspended 1,790 2,042 - 2,000 ' 2,000
• M
Court Revenue . $284,147 270,794 267,750 275,600
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1995/96 Adopted Budget City of Tigard
Administrative Services
3340 Municipal Court
Actual Actual Adopted Proposed Approved Adopted
1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Personal Services
Positions 3.00 3.00 3.00 3.00 3.00 3.00
Wages 68,613 76,249 81,877 83,857 83,857 83,857
Overtime 111 124 550 750 750 750
Worker's Compensation 458 354 428 436 436 436
Payroll Taxes 6,272 6,698 6,897 7,080 7,080 7,080
Retirement 9,944 11,545 11,540 12,023 12,023 12,023
Group Insurance 10,060 11,292 15,427 16,533 16,533 16,533
Total Personal Services 95,458 106,262. 116,719 120,679 120,679. 120,679
Materials & Services
•
Water Costs -
Prof /Contract Services 23,056 21,647 26,330 30,550 30,550 30,550
Repair And Maintenance 145 95 370 370 370 370
Special Dept. Expense 7- 25 25 25 25
Office Supplies 981 975 1,000 1,000 1,000 1,000
Advertising & Publicity
Fees, Dues & Subscriptions 341 428 471 700 700 700
Travel &Training 1,280 1,325 1,905 2,390 2,390 2,390
Rents & Leases
Utilities
Insurance
Library Materials
Total Materials & Services 25,803 24,477 30,101 35,035 35,035 35,035
Capital Outlay
Building & Improvements
Vehicles
Equipment 487 2,800 2,800 2,800
Total Capital Outlay 487 2,800 2,800 • 2,800
Total Budget Unit 121,261 131,226 146,820 158,514 158,514 158,514
• Estimates include an increase in the cost of the Municpal Court Judge contract and an increase in
Court hours.
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- ' 1995/96 Adopted Budget City. of Tigard, Oregon •
General Government. ' . , •
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JS:::::: :: :: i }::: :iii: M :iii} i : : : ::•::::::i::iiiiiiiii::i: ::: iiiikii' ::: :ti}
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Program Funding Distribution
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Fund - •
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Total by - Electrical • - ' State Gas. •. County . ' •
• Program Program - General . Inspection Sanitary ' Storm Water ' Tax • Gas Tax , • •
City Wide Support 268,950 ' 162,607 1,345 , 34,937 13,448 29,585 21,516 . 5,513 • •
0 - •
CityAttomey 168,000 . 101,573 840 - 21,823 , . 8,400 18,480 ' • 13,440 3;444 , •
•
'Total by Fund , 436,950 • 264,180 2,185 56,760 21,848 , 48,065' 34,956 8,957 ., •
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1995/96 Adopted Budget City of Tigard
4000 General Government
Program Summary
The Finance Director is responsible to the City Administrator for management of the General Govemment program.
This budget unit includes City -wide expenditures that are not easily attributable to specific activities within the operating
programs such as utility charges, regional govemment dues and other miscellaneous costs. An effort has been made •
to move items out of this budget unit to the units that are responsible for the expenditures thereby reducing the general
government budget over the past several years.
Costs for City Attorney services provided by O'Donnell, Ramis Crew & Corrigan and Bachrach, located in Portland, are
also included in this program.
Actual Actual Adopted Proposed. Approved Adopted
Materials & Services 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Prof /Contract Services 106,523 216,689 175,500 191,300 191,300 191,300
Repair & Maintenance 194
Special Dept. Expense
Office Supplies 1,389 742
Advertising & Publicity
Fees, Dues &
Subscriptions 33,325 32,037 41,644 43,700 43,700 43,700
Rents & Leases.
Utilities 114,299. 122,351 176,385 201,950 201,950 201,950
Total 255,536 372,013 393,529 436,950 436,950 436,950
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• 1995/96 Adopted Budget City of Tigard -
4100 City Wide Support
•
Program Summary • -
' , •
•
Material Actual Actual Adopted Proposed •Approved Adopted
•
Materials & Services 1992/93 1993/94. .1994/95 1995/96 1995/96 1995/96 . •
•
Prof /Contract Services 3,127 7,500 23,300 23,300 23,300 •
Repair & Maintenance 194 •
Special Dept.. Expense' a
•
Office Supplies . 1,389 742 •
Advertising & Publicity '
Fees, Dues & •
Subscriptions .33,325 32,037 :41,644 43,700 43,700 , 43,700 •
Rents & Leases •
•
Utilities 114,299 122,351 176,385 201,950 .201,950 . 201,950 -
Total Budget Unit 149,013. 158,451 225529 268,950 268,950 ' 268,950
•
Notes: 6
This budget unit includes the following detailed appropriations: •
-
• Contract Service: -
• City wide space planning • . 20,000 •
• ' signing interpretation 3,300 •
•
23:300
•
• Dues for membership in state or regional organizations: _ 0
• Tualatin Valley Economic Develop ment Commission . 5,700 10
• Metropolitan Services District 14,500 - . -
• Boundary Commission 3,400 •
• . • League of Oregon Cities -
Dues. 11,000
Amicus 500 -
Transportation project 2,600 ' . • -
• FOCUS 6,000 •
43.700 . . - •
• Utilities for public facilities:
• Natural Gas 18,500 , f
• Telephone 59,950 -
• Water . 34;400 -
• Sewer /Storm , 16500 - -
• Electricity 72,600 •
201,950 •
•
268,950 • •
•
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1995/96 Adopted Budget City of Tigard
4200 City Attorney
Program Summary
Actual Actual Adopted Proposed Approved Adopted
Materials & Services 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
Prof /Contract Services 106,523 213,562 168,000 168,000 168,000 168,000
Total
106,523 213,562 168,000 168,000 168,000 168,000
Notes:
The cost of City Attorney services are estimated by category as follows:
1992/93 1993/94 1994/95 1995/96
Community Development 20,026 15,950 , 40,000 40,000
City Council 10,112 22,915 25,000 25,000
Municipal Court 10,328 11,400 15,000. 15,000
Police 10,733 11,600 15,000 15,000
Finance/Taxation ' 13,612 16,600 20,000 20,000
Hearings Officer 8,042 7,550 12,000 12,000
Water 19,750 10,000
Dolan/A -Boy 62,760 10,000
, Dartmouth
Other 33,670. 45,037 31,000 ' 16,000
$106,523 $213,562 $168,000 $168,000
' F -
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1995/96 Adopted Budget City of Tigard, Oregon
Total Debt Service - #5000
Program Summary
The City of Tigard Debt Service program is managed by the Finance Director. The City's financial policies allow the
issuance of debt for one time expenditures normally of a capital improvement nature. General Obligation debt has been
voter approved and the proceeds used only for the purposes approved by the voters.
The City completed a refunding transaction in May o1 1993. The 1987 Advance Refunding issue and 1989 Road Bond
issue were both advance refunded. In addition, Bancroft Bond series 14 and the term bond portion of Series 1989 and
1990 were currently refunded. This transaction saved over $270,000 in debt service over the fife of the bonds.
The State of Oregon requires the resources set aside in escrow and related debt service of the defeased bonds to be
included in the budget.
Original general obligation debt was voter approved and consisted of the 1984 Civic Center bonds and 1989 Road
Bonds.
Bancroft bonds are issued to provide funding to allow property owners participating in local improvement districts to pay
their share of such improvements in installments.
The Bond Anticipation Notes were issued to provide funds for the interim financing of certain local improvement's within
the Dartmouth Street Local Improvement District. The notes are due January 1, 1996 and it is currently . the intent of
the City, upon completion of the improvement project, to issue special assessment bonds to provide long -term financing.
The City currently has no plans to issue general obligation debt in 1995/96. There will either be an issuance of
assessment bonds or the refinancing of bond anticipation notes for the Dartmouth street project. Current outstanding
Notes mature on January 1, 1996.
The following graphs depict future debt service requirements in total and by debt service type. Also presented are
•schedules detailing required debt service expenditures for fiscal year 1995/96. Included in the appendix is a schedule
of future debt service requirements related to existing outstanding debt.
• Debt Outstanding
Estimated as of Estimated as of
7/01/95 6/30/96
General Obligation Bonds 265,883
GO Bonds -. Advance Refunding 6,500,000 5,350,000
Bancroft Improvement Bonds 1,735,000 1,435,000
Escrow 1,620,000
Bond Anticipation Notes 3,080,000
Total Debt Outstanding 13,200,883 6,785,000
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1995/96 Adopted Budget City of Tigard, Oregon •
Summary of Debt Service by Type •
TYPE1Source of Dollars Fund Totals
•
AD
GENERAL OBLIGATION BONDS -
Paid from property taxes Refunding Bonds 1,567,529 •
Water Bonds: • : 117,834
•
1,685,363 • . 0
GENERAL OBLIGATION BONDS - CALLABLE PORTION - =
P
fb
aid from escrow account Escrow Fund 1,715,652
BANCROFT IMPROVEMENT BONDS
AND BOND ANTICIPATION NOTES:
' Paid primarily from Special Assessments Pre 1984 Banc ft Bonds 25,000 0
135th LID 21,800. •
PacTrust LID 163,070 , 1
Lincoln/Locust Street LID 55,900 , •
1993 Refunding 132,020 ■
Dartmouth Street LID , 3,240,050
IP
3,637,840
•
TOTAL 1995/96 DEBT SERVICE - 7,038,855 _ 1
- Debt Service by Type e
•
•
Gen otifpa�ion ray "
•
•
•
i f $ Y. ? L f L p
'f {j
_ BBnORIrtp,(52.696 ':...., :...:.:.....: .........:...:.......:.:... {zzr$$: ...,;.;::i,....: } 4 : } v:::ti f?c'. }: F..
O
f Cti 2 f " >: ..2 •
. {i ,e f t .:.. . ... : . },. r,�q, •
X W L3'L:''�{ 4 , :: f f Go capable /7A %) - r
ho {, v , : . : .. , r G ,.y Y ,, .. r NYIYii10 ��^•r:9 •
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1995/96 Adopted Budget
Projected Annual Debt Service
8-'
8 5-
.Q4f.
o
c"a
c
Q
2 mwd
1996 1998 x 1999 2000 .2001 •2002 2003 F 2004 2005 2006 r
Fiscal Year
I n Bancroft Imp Bonds GO Bonds al Escrow — 1 Anticipation Notes •
Debt Service program expenditures through fiscal year 1995/96 are shown below:
Actual Actual Adopted Proposed Approved Adopted
Program Expenditures 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
General Obligation Bonds • 1,500,299 •1,472,195 1,664,416 1,685,363 1,685,363 1,685,363
Bancroft Improvement Bonds 966,359 3,825,672 3,673,740 3,637,840 3,637,840 3,637,840
Certificates of Participation 334,956 346,800 346,532
Amounts Held in Escrow 7,203,204 2,235,100 5,067,380 1,715,652 1,715,652 1,715,652
Total Debt Service 10,004,818 7,879,767 10,752,068 7,038,855 7,038,855 .7,038,855
138
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1995/96 Adopted Budget
Annurvice -
General Obli gation al Debt Bonds Se
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Projected
18I •
is '
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12
1
Z
.8
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c
do 06
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0.4
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02
1 4/4 4r4 0
' 1996 1997 1998 - 1 999 2000 2001 2002
2003
Fiscal Year •
•
I EMS Pnnapal CI Interest
•
1995/'96 debt service on the • outstanding general obligaatioon bonds is as follows: •
0
G.0 SERIES •
Date Interest ; Principal Total
•
•
1987 8,069 •
12/01/95
8,069;
06/01/96 4,263
Refunding bonds 155,000 159;263
Original issue $2,215,000 •
1993 Series A 01/01196 125,098, 15098
Advance Refunding Bonds 07/01/96 125,099 ,
1,150,000. - 1,275,099
Original issue $6,935,000
1976 Water Bonds - Tigard 01/01/96 6,951 110,883 117,834' .
z
Total General Obligation Bond Debt Service 269,480 • 1,415,883 •1,685,363., , ' I:
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1995/96 Adopted Budget
Projected Annual bt ry
B ancroft Im Bonds
ice
4-'
3.5-•-•
cn
3f
25f
3
Tfr
1.5f
0.5-r •
1996 1997 1998 1999 2000 2001 2002 200.3 200 2005 2006 r
Fiscal Year
jimi Principal p Interest I
1995/96 debt service on outstanding Bancroft Bonds is scheduled as follow:
Issuance
Bancroft Series Date Interest Principal Costs Total
14 . 12/01/95 25,000 25,000
1989 - 135th Ave 12/01/95 1,200 20,000 21,200
05/01/96 600 600
1990 - PacTrust 08/01/95 25,760 115,000 140,760
02/01/96 22,310 22,310
1993B - Current Refunding 12/01/95 16,010 100,000 . 116,010
06/01/96 16,010 , 16,010
1991 -A Linooln/Locust St. 08/01/95 7,950 . 40,000 47,950
02/01/96 7,950 7,950
Total Bonds 97,790 300,000 397,790
Bond Anticipation Notes -
Dartmouth Street 01/01/96 50,050 3,080,000 60,000 3,190,050
07/01/96 50,000 50,000
Total Bancroft Debt Service 197,840 3,380,000 60,000 3,637,840
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1995/96 Adopted Budget •
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Projected Annual Debt Service •
General Obligation - Callable Portion •
•
1�' •
1 .6 1
1.4 � _ •
12 I •
. . , .
. .. 0.6
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o.a
02 I •
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. •
1996 1997 1998 1999 2000 . 2001 2002 2003 2004
Fscal Year •
11M9 Principal I=1 Interest I •
•
•
1995/96 debt ser on thebutstanding general obligation bonds in escrow - callable on June 1, 1996 - •
is as follows:
•
•
G.O SERIES/
Purpose Date . Interest Principal Total
•
1987 •
Refunding Bonds 12/01/95 47,826 • . 47,826 •
Callable portion - 06/01/96 47,826 1,620,000 1,667,82 ' ' 0
Original issue $2,215,000 •
•
' Total General Obligation Bond Debt Service - Callable , , 95,652 1,620,000 1,715,652 , •
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0
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142 •
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1995/96 Adopted Budget
City of Tigard
6000 - Capital Improvement Program
The Capital Improvement Program (CIP) is managed and directed by the City Engineer who reports directly
to the City Administrator.
The CIP is developed through a process separate from but parallel to the Budget process. The CIP
process begins in February each year with estimates of available capital resources in each fund prepared
by the Finance Department.
The City Engineer prepares a list of potential projects for each project category and presents the
information along with the estimates of available funding to each of the Citizen Involvement Teams ( CIT's).
This process gives citizens the opportunity to discuss the CIP proposal, add projects and prioritize projects.
After input is gathered from the CIT's, the City Engineer develops the CIP showing the list of projects to
be completed in each future year for each project category. The draft CIP is then presented to the City
Planning Commission which conducts a public hearing to solicit further public comment on the program.
Once approved by the Planning Commission, the CIP is presented to the Tigard City Council at another
'public hearing. After this final hearing and the consideration of any amendments, the CIP is approved by
the City Council. Approval by the City Council approves the specific projects that will be completed in the
coming year.
While the CIP process is progressing, the Budget process is also underway. The budget includes the total
appropriations for capital improvements in each fund. The CIP specifies which projects will be completed
with those appropriations within each fund. The hearings before the City Council are generally held on the
same night because of the close link between the two.
The Capital Improvement Program includes projects related to Streets, Parks, Sanitary Sewer, Storm
Drainage and the Water System. Projects of a general nature not fitting into these categories are approved
as a part of the budget process and are referred to as General Capital Projects.
The following pages summarize the specific projects for each major category approved for the 1995/96
fiscal year and projected for the following four years. Water projects are shown in detail for the 1995/96
fiscal.year. Project details for future years are not known at this time and will be dependent on efforts to
secure a long term water source. The Water CIP reserve fund and a portion of the Water SDC Fund have
been set aside for the future construction of the Menlor Reservoir.
There is a link between the Capital Improvement Program and the operating budget in that new
improvements require future expenditures for management and maintenance. The CIP process includes
discussions about the future operating costs of improvements and such costs are contemplated in the
operating budget from year to year.
143
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1995/96 Adopted Budget City Of Tigard, Oregon •
Summary Of Capital Projects •
•
Actual ." Actual Adopted Proposed Approved Adopted •
Project Summary 1992/93, 1993/94 1994/95 1995/96. 1995/96 1995/96„ 0
General 141,804 353,105 70,336 80,300 180,300,"' 250,300 •
Sanitary Sewer 48,022 77,245 1,500,000 2,517,835 2,517,835 , 2,517,835 •
Storm Sewer 68,975 • 96,401 1;101,700 1,190,625 1,190,625. 1 0
Water 55,775 _ 2,827,650 3,399,447 3,399,447 _ 3,399,447 •
Street/Overlays 1,412,169 1,718,667 2,948 3,100,310 3,100,310 3,100,310 0
Parks 481,122. 8,665 836,300 ' 691,800 691,800 691,800 9
Local Improvements (LID) 196,375 1,284,665 1,130,000 670,000 670,000 670,000 . •
Other 70,000 35,600 94,500 , 200,500. ' 200,500 0
Total Capital Projects 2,348,467 3,664,523 10,450,085 ' 11,744,817 11,950,817 12,020,817 •
Fund Summary
•
•
General Fund 141,804 353,105 70,336 61,300 161,300 231,300 •
Facility Fund 0 0 106,000 • 106,000 •
Sanitary Sewer _ 48,022 77,245 1,500,000 2,517,835 2,517,835 2,517,835 •
Storm Sewer Fund , - 68,975 . 96,401 1,000,000 1,034,625 1,034,625 . 1,034,625 0
Water Fund 55,775 585,400 639,962 - 639,962 639,962 ; •
State Gas Tax Fund 584,907 547,941 801,373 845,289 . 845,289 845,289. •,
County Gas Tax Fund 0 0 6,586 0 0 0 .
Traffic Impact Fee 482,723 947,806 1,678,540. 2,192,021 2,192,021 2,192,021 •
Parks SDC Fund 162,522 4,326 723,800 633,000 ' . 633,000 • ' ' 633,000 •
Water Quality/Quantity 0 0 101,700 156,000 156,000 • 156,000 •
Underground • Utility 0 0 35,600 94,500 . 94,500 94,500 •
Water SDC 0 0 1,594,250 2,074,485 2,074,485 2,074,485 •
Special Assessment CIP Fund • 196,375 1,284,665 ' • 1,130,000 670,000 • 670,000 670,000 •
Road Bond Improvement Fund . 344,539 • 195,724 0 0 0 ' 0 • . _ •
Park Levy CIP Fund 318,600 - 4,339 112,500 58,800 . 58,800 : 58,800 •
Bull Mountain CIP Fund 27,196 . 462,000 82,000 82,000 . 82,000 •
Water CIP Fund 648,000 685,000 685,000 685,000 •. •
Other funds 70,000 -. . ` 0 . • 0 0 • .. , . 0 ' •
Total Capital Projects 2,348,467 3,664,523 ' 10,450,085 11,744,817 11,950,817 12,020,817 •
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144 •
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1995/96 Adopted Budget City of Tigard
Summary of General Capital Improvements
Proposed Approved Adopted
1995/96 1995/96 1995/96
Fanno Creek Interpretive Signing 3,500 3,500 3,500
Feed Store Property Acquisition & Improvement 70,000
Facility -Fund Contribution 100,000 100,000
Cook Park Recycled Water Pipeline 38,800 38,800 38,800
City center improvements 38,000 38,000 38,000
Total General Improvements 80,300. 180,300 250,300
Funding Summary
General Fund 61,300 161,300 231,300
State Gas Tax Fund 19,000 19,000 19,000
Total Funding 80,300 180,300. 250,300
145
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1995/96 Adopted Budget •
Street Projects •
•
•
Source /Project 95/96 96/97 97/98 98/99 99/00
Traffic Impact Fee •
Committed Projects 1,238,000
Transit Reserve y 87,000 89;000 70,000 54,000 45,000 •
130th/Winterlake Connection 500,000 r
TIF Reserve 367,021 419,702. 341,933 538,675 482,5 •
' Greenburg Road ROW 200,000 •
Greenburg /Mapleleaf Intersection , 250,000 •
Bonita Railroad Crossing 400,000 •
Burnham /Main Signal 40,000 , •
Total Traffic Impact Fee 2,192,021 958,702 811,933 632,675 527,509
State Gas Tax •
Committed Projects 762,000 •
•
Major Maintenance 190,631 300,000 300,000 300,000 •
79th /Durham Signal 43,289 • 0
79th Avenue 10,000 106,906 •.
Speed Bump Program 30,000 •
Alfred Street'Paving s 30,000 •
74th Ave Pavement Replacement - 35,000 •
Main Street Pavement Replacement 300,000
•
Park/Watkins Pedestrian Imp 160,000 0
Pedestrian Improvements 50,000. 50,000 r
Burnham /Main Street Signal 80,000 239,135
North Dakota Bridge Replacement ' 148,084 •
Total State Gas Tax 845,289 555,631 566,906 578,084 589,135 •
•.
•
Total Street Projects 3,037,310 1,514,333 1,378,839 1,210,759 1,116, 644 . •
0
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146 •
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1995/96 Adopted Budget
Park Projects
Source /Project 95/96 96/97 97/98 98/99 99/00
Park Levy Fund
Committed Projects 17,000
Terrace Trails Pathway 41,800
Total Park Levy Fund 58,800 0 . 0 0 0
Park SDC
Committed Projects 519,000
Englewood /Fanno Creek Conn 100,000
Englewood Park Basketball Court . 15,000
Terrace Trails Pathway 10,000
Fanno Creek Trail Lighting 40,000 '
Summarlake Park Fencing 4,000
Woodard /Main Connection 285,000 120,000
Ash Ave /Fanno Creek Connection 30,000
New Community Park 62,000 105,000 131,000
Total Park SDC 633,000 285,000 212,000 160,000 131,000
Total Park Projects 691,800 285,000 212,000 160,000. 131,000
147
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1995/96 Adopted Budget •
Sewer-Projects •
•
•
Source /Proje 95/96 96/97 97/98• 98/99 99/00 -0
Sanitary Unrestricted
• Committed Projects 20,000 •
Major Maintenance 30,000 30,000 30,000 30,000 30,000 •
Neighborhood Sewer Extensions 425,335 88,734 94,216 99,269 103,920 •
Milton Ct. Sewer Xing .. 30,000 •
Utility Mapping 25,000. •
Total Unrestricted _ " 530,335 . 118,734 .. 124,216 • :129,269 .., 133,920 e
••
0
Sanitary Sewer Connections •
' Committed Projects 10,000 - . " •
Major Maintenance . •
Neighborhood Sewer Extensions •-
Milton Ct. Sewer Xing •
Utility. Mapping
' Reserve for Capacity Upgrades 1,977,500, 349,000 278,000 225,000 187,000 •
Total Sewer. Connections 1,987,500 349;000 '278,000 225,000 , '187,000. •
•
Total Sanitary Sewer 2,517,835 467,734. 402,216 354,269 320,920 •
•
•
Storm Drain Unrestricted
C
•
ommitted Projects 80,000 . 0
•
•
Storm Drain SDC .0
Committed . Projects 282,000 •
Ash /Scoffins Storm Drain 50,000 •
111th Place Storm Drain 55,000 •
Reserve for USA Master Plan 567,446 146,997 108,155 78,534. 61,493 •
• Total Storm SDC 954,446 146,997 108,155 78,534 61,493 •
Total Storm Drainage 1,034,446 146,997 108,155 78,534 61,493 ' 0
•
Total Sewer Projects 3,552,281 614,731 510,371 432,803 - 382,413 , •
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148 •
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1995/96 Adopted Budget
Water System Projects
Source /Project 1995/96
Water General Fund
Storage Tank Monitor 2,000
Removal and Replacement of Fuel Tank at High Tor Reservoir 6,800
Fall protection at all reservoirs 14,767 •
Harvest Timber at new reservoir site and begin grading 178,000
New reservoir engineering services 23,000
Hydro seeding site 10,000
Total new reservoir site 211,000
Rechlorination building 5,500
•#4 Well house improvements 2,000
Pipeline Replacements '
Beef Bend Rd, 99W to sw 123rd 83,500
Durham Rd, Hall to Boones Ferry 8,000
Durham Rd 10,005
Adjust 12 water services and meters 4,800
Adjust vavlve boxes 1,190
Total Project 23,995
Meter Replacements
3" and above 20,000
Old Durham elementary 8,700
Meter Installations 67,500
Water Service Installations 73,200
Regulator Installation 18,000
- Pipeline Extensions
North Dakota, 115th to 121st 58,000
Scholls Ferry Rd, Walnut to Pebble Creek. 40,000
Total Extensions 98,000
Fire Hydrants 5,000
Total Water General Fund 639,962
149
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.1995/96 Adopted Budget • • •
' Water System "Projects • •
Source /Project. • 1995/96 ; •
" Water•SDC Fund
•- . Land Purchase for. Pump station, Beef Bend at 137th ' . 53,000 • • • " • . •
.Pipeline Extension; Greenburg rd, Hwy 217 to Bradely Corner . 219,000 • • • •
0
• - Mentor Reservoir • 1,802,485 _ •
•
- , .Total Water SDC 'Funds ' 2,074,485 , - • •
•
•
' Water CIP Reserve Fund 1
Menlor Reservoir • 685,000 • •
0
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Total Water Funds . , . , ., 3,399,447 • •
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1995/96 Adopted Budget City Of Tigard, Oregon
Summary Of Contingency/Reserves - 7000
The proposed budget includes contingency appropriations for most operating funds. Contingencies are
built into the budget to ensure that funds are available for unforseen events and to build a cushion
into revenue estimates.
Contingencies may be transferred from the contingency appropriation to a program expenditure within the
same fund by council resolution. Contingencies are detailed below by fund.
Actual Actual Adopted Proposed Approved Adopted
Fund Summary 1992/93 1993/94 1994/95 1995/96 1995/96 1995/96
General Fund 497,000 279,000 270,400 300,000 300,000 300,000
Sanitary Sewer 250,000 100,000 76,800 200,000. 200,000 197,000
Storm Sewer 150,000 100,000 87,200 100,000 100,000 98,500
Water 292000 300,000 300,000 300,000
State Gas Tax 100,000 100,000 46,000 50,000 50,000 47,000
County Gas Tax 7,956 3,000 7,600 2,588 2,588 1,973
Traffic Impact Fee 100,000 0 250,000 150,000 150,000 150,000
Parks SDC 30,000 25,000 68,000 60,000 60,000 60,000
Water SDC 0 0 0 200,000 200,000 200,000
Total Contingency 1,134,956 607,000 1,098,000 1,362,588 1,362,588 1,354,473
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Appendix
1995/96 Adopted Budget City of Tigard, Oregon
Glossary of Budget Related Terms
Adopted Budget: Adopted budget amended and approved by the Budget Committee becomes the adopted budget
after City Council takes action on it Adopted budget becomes effective July 1 and includes all Council adopted
changes through the year.
Appropriations: Legal authorization granted by the City Council to spend public funds. Appropriations within each
program may not be exceeded.
Approved Budget: Adopted budget as amended and approved by the Budget Committee recommended to the City
Council for adoption.
Assessed Valuation: Valuation set upon real estate by the County Assessor as a basis for levying property taxes.
Assets: Property owned by the City which has monetary value.
BAN: Abbreviation for Bond Anticipation Note. BAN's are a form of short term borrowing in anticipation of a future sale
of long term bonds. BAN's are used frequently to finance construction of local improvement district improvements and
are retired by eventual sale of Bancroft bonds or collection of special assessments from benefitted property owners.
Bancroft: Section of Oregon law that allows benefitted property owners within an LID to pay their assessments in
installments. This is made possible by the sale of long term "Bancroft" bonds, proceeds of which are used to pay LID
costs. Assessments received from property owners are used to meet interest and principal obligations of the bonds.
Budget: A plan of financial operation embodying an estimate of adopted revenue and expenditures for a given year.
Primary means by which most of the expenditure and service delivery activities of the City are controlled.
Budget Calendar: Schedule of key dates or milestones followed by City department in the preparation, adoption and
administration of the budget.
Budget Message: Opening section of the budget which provides the City Council and public with a general summary
of the most important aspects of the budget, changes from current and previous fiscal years, and views and
recommendations of the City Administrator.
Capital Improvement Projects (CIP): Expenditures which result in the acquisition of land, improvements to existing
facilities, and construction of streets, sewers, storm drains, park facilities, and other public facilities.
Capital Improvements Program: Long -range plan for providing the capital outlays necessary to insure adequate
services are provided the residents of the city.
Capital Outlays: Expenditures, exceeding $200 or more, for equipment, vehicles, or machinery that results in the
acquisition or addition to fixed assets.
Cash Management: Management of cash necessary to pay for govemment services while investing temporary cash
excesses in order to earn interest revenue. Cash management refers to the activities of forecasting inflows and
outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking
relationships, and investing funds in order to achieve the highest interest and retum available for temporary cash
balances.
Contingency: Appropriation established in certain funds for the funding of unforseen events. Contingency may be
appropriated for a specific purpose by the City Council upon the approval of a resolution.
• 152
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1995/96 Adopted Budget
•
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•
, Debt Service: Interest and principal on outstanding bonds due and payable during the fiscal year. For bonds issued
prior to 1984, payments are made upon presentation of matured bonds and coupons. Bonds issued since 1984 have •
been in registered form which requires bond and coupon payments to be made to a Registrar prior to, each series •
maturity date. The Registrar then makes payment of interest and principal to registered owners on the maturity date. •
•
Depreciation: Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of
physical elements, inadequacy, or obsolescence. Governmental accounting shows depreciation only in the Enterprise
Funds. 0 •
•
Employee Benefits: Benefits include social security, retirement, group health, dental and fife insurance,. workers' •
compensation, and disability insurance.
• •
Encumbrance: Amount of money committed and set aside, but not yet expended, for the purchase of specific goods •
or services. •
•
Enterprise Funds: Governmental activities that can be operated most like a commercial business are referred to as •
enterprise activities and are accounted for in enterprise funds. Tigard's enterprise activities include sewer and storm •
drainage maintenance. Expenditures are' matched with revenue from service charges to insure the program is self- •
supporting.
•
•
Expenditure: Actual payment made by City check for services or goods received.
•
Fees: General term used for any charge levied by local government in connection with providing a service, permitting •
an activity or imposing a fine or penalty. Major types of fees include business and non- business licenses, fines; and •
user charges. •
•
Fiscal Year: Period used for,accounting year. The City of Tigard has a fiscal year of July 1 through the following June
30. -
•
FTE: Abbreviation for Full Time Equivalent. Staffing levels are measured in FTE's to give a consistent comparison •
from year to year. In most cases, an FTE is one full time position filled for the entire year, however, in some instances
an FTE may actually ,consist of several part time positions.
•
•
Fund Balance: Amount left over after expenditures are subtracted from resources: Each fund begins and ends each
fiscal year with a positive or negative fund balance. , •
Intergovemmental.Revenues: Revenue from other governments, primarily Federal and State grants and State shared •
revenues, but also payments from other local governments. •
•
LID:. Abbreviation for Local Improvement District. An LID is an entity formed by a group of property owners to construct
- public improvements to benefit the it properties to include streets, sewers, storm drains, streetlights, etc. Costs of such
improvements are then assessed fairly among benefitted properties.
, - •
• Measure 5: A constitutional limit on property tax rates passed by voters in the State of .Oregon in November 1990.. •
The new law sets a maximum $10 tax rate on individual properties for the aggregate of all non school • taxing •
jurisdictions. Schools maximum rate is limited to $10 in 1993/94 with a phased in reduction to $5 in 1995/96. •
'Obiect Classification: Indicates type of expenditure being made, i.e., personal services, materials and services, capital •
outlay,- etc. 0
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1995/96 Adopted Budget
Operating Budget: Annual budget and process which provides a financial plan for the operation of govemment and
provision of services for the year. Excluded from the operating budget are capital improvement projects, debt service
requirements, and contingency and reserves.
ODOT: Abbreviation for Oregon Department of Transportation.
Personal Services: Compensation to City employees in the form of salaries, wages, and employee benefits.
Adopted Budget: City budget adopted by the City Administrator and submitted to the Budget Committee prior to their
deliberations.
SDC: Abbreviation for Systems Development Charges paid by developers and builders to fund expansion of
infrastructure systems necessary due to increased usage. Such charges are collected for sewers, storm drains, streets,
and parks and are paid by developers and builders as part of the permit process.
•
SWM: Abbreviation for Surface Water Management Agency. Agency is closely affiliated with USA and performs the
same functions for the storm sewer system throughout the county.
Tax Base: Oregon law allows cities within the State, with voter approval, to establish a dollar amount of property tax
that may be levied on property within the City. Once established, a tax base may be increased by 6% each year
without further voter approval. Any increase beyond the statutory 6% limit must be approved by voters.
TIFF: Abbreviation for Traffic Impact Fee. These are revenues from county instituted fee on development and was
approved by voters in 1989. The fee is to be charged by the City for development within City limits. Funds are used
for highway and transit capital improvements which provide additional capacity to major transportation systems and
recovery of costs of administering the program.
USA: Abbreviation for Unified Sewerage Agency, a county -wide sewer district which provides sewer treatment facilities
for Washington County. The Agency establishes sewer rates and contracts with most cities to collect monthly charges
from residents and perform most sewer maintenance and repair services to facilities within City limits.
WCCLS: Abbreviation for Washington County Cooperative Library Association. All libraries within Washington County
are partially funded through a county -wide serial levy. Funds are distributed twice each fiscal year in accordance with
a formula that takes into account population and circulation. The current three year levy was approved by voters in
March 1993.
99W Major state highway running through Tigard and connecting the City with Interstate 5 and Highway 217. Also
referred to as Pacific Highway West.
154
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1995/96 Adopted Budget City of Tigard, Oregon •
Advisory Committees
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Effective July 1, 1994 neighborhood groups referred to as Citizen Involvement Teams (CITs) were established. The •
CITs serve as organized forums for identifying public concerns and issues: The .focus may be on parks, solid'waste. •
or any other issue as determined by members. Participation in the Citizen Involvement Teams is open to all interested •
persons and are to be headed by Facilitators. The three Facilitators and one alternate initially appointed by the City �.
Council for a set term, the 'length of which has not yet been determined. The City is responsible for providing technical •
assistance to the CITs and provide a liaison who will meet with the Facilitators at least three times a year. A •
uniform agreement between the City and each CIT has. been entered. into and outlines the purpose, membership,
meetings, voting, responsibilities and selection of the Facilitators, agendas and responsibilities of the City. •
•
Budget Committee •
•
•
The requirement of the existence of the budget Committee (the Committee) is established by Oregon local budget law.
The Committee consists of the four elected council members, Mayor and five member from the community appointed 1
by the City Council for three year terms. The Committee is responsible for deliberating the adopted budget submitted •
by the City Administrator and for sending the approved budget to the City Council for adoption. The Committee must •
also approve adopted tax levies.
•
Original Term. •
Citizens
Int. Expires
APPo •
•
Beardsley, Suzanne 101810 SW Jefferson Street 2/95 ; 6/97
•
Burgess, George 13475 SW Village Glen 10/87 6/95 ■
Dirksen „Craig 9131 SW Hill Street 11/94 6/97 •
•
Hinton, Deborah 16527 SW 108th 6/90 8/96
•
Patton, Joyce E. 7556 SW Ashford Street 2/95. 6/96 . •
Intergovernmental Water Board •
•
The Intergovernmental Water board consists of five members and was established through an. intergovemmental •
agreement between the City's of Tigard, Durham, and King City and the Tigard Water District. Each jurisdiction is •
represented by a member and one member is appointed at large. •
•
The purpose of the Board is to make recommendations to the Tigard City Council on water issues and to carry out other
responsibilities set forth in the agreement. •
•
Original . Term . •
Citizens Appoint. Expires ■
Budihas, John 13020 SW Carmel, King City 1/95 12/97 •
•
Manning, Peggy 8125 SW Peters Road, Durham 1/94 • 12/97
•
Froude, Bev 12200 SW Bull Mountain Rd., 1/95 12/96 •
Tigard
•
Scheiderich, Bill _ 10810 SW Garden Park Place, 1/94 12/97 •
Member -at -large
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Hunt, Paul ' 10320 SW Century Oak Drive 1/94 12/96
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1995/96 Adopted Budget City of Tigard, Oregon
Advisory Committees
Library Board
The Library Board consists of seven members appointed by the City Council for four year terms. The Board advises
the City Administrator and City Council on matters related to library operations.
Original Term
Appointment . Expires
Burgess, Yvonne 13475 SW Valley Glenn Drive 7/91 7/95
Cundiff, Jeri 12860 SW Watkins 7/91 7/95
Hartzell, Marilyn 10285 SW 70th 7/91 7/95
Hoklin, Lonn 9365 SW Millen Drive 9/94 7/98
Irwin, Nancy 11135 SW 125th Place 7/93 6/97
Kostol, Carl 10885 SW Fairhaven Way 6/89 6/96
Lewis, Christine 12902 SW Walnut 6/93 6/97
Planning Commission
The Planning Commission consists of nine members, appointed by the City Council to serve four year terms. The
Commission reviews and makes recommendations on land use issues.
Original Term
Appointment Expires
Collson, Michael 13215 SW Genesis 2/94 12/98
DeFrang, Carolyn 11650 SW Terrace Trails Dr. 10/93 11/97
Fyre, Milton 12121 SW Lansdowne Lane 9/83 7/95
Griffith, James E. 10915 SW Fairhaven Way 12/94 12/98
Holland, Ron 8910 SW McDonald 1/93 7/95
•
Moore, Brian 9835 SW Kimberly Drive 10/90 7/95
Saxton, Doug 13415 SW Village Glen Drive 3/91 8/97
Scholar, Shel 14725 SW 79th 12/94 12/98
Wilson, Nick 12573 SW Winterlake Dr. 2/94 11/97
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1995/96 Adopted Budget City of Tigard •
Staffing Summary .
•
Budget Actual Actual Adopted Adopted
Unit Program 1992/93 1993/94. 1994/95 1995/96 0
Community Services - - •
Police
1110 . Police Administration 3.00 4.00 4.00 4.00 •
•
1120 Police Operations 28.00 29.00 31.00 37.50 .
1130 Police Investigation 8.33 10.34 ' 11.34 19.00 •
1140 Police Support Services 6.34 5.33 5.33 0.00 •
1150 Police Traffic 5.33 4.33 5.33 0.00 •
Total Police 51.00 53.00 57.00 60.50 0
Library
1410 Library Administration 19.00 20.00 3.10 3.10 41
1420 Library Readers Services 1.00 1.00 7.03 7.03. 0
1430 Library Technical Services . 2.30 . 2:80 •
1440 Library Circulation 10.13 10.18
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1600 Grounds 6.00 :6.00 6.00 6.00
Total Community Services , 77.00 80.00. 85.56 • 89.61 •
•
Maintenance Services 0
2110 Administration 2.00 2.00 2.50 3.00 •
2120 Sanitary Sewer 6.50 . 6.50. 6.50 6.50 •
2125 Storm Sewer 5.50 5.50 5.50 5.50
•
2130 Streets Maintenance 7.00 6.00 6.00 7.00.
2
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150 Fleet Maintenance 2.00 2.00 2.00 2.00
2160 - Property Management 1.00 1.00 1.00 1.00 •
2170 Water 0.00 21.00 15.50 15.00
Total Maintenance Services 24.00 44.00 39.00 40.00 •
Development Services •
2210 Administration 3.00 3.00 2.00 2.00 •
2220 Building 8.00 8.00 11.00 14.00 '
2230 Current Planning 6.00 5.00 5.00 4.00 •
2235 Advance Planning 5.00 5.00 5.00 4.00 •
2240 Engineering 12.00 12.00 12.00 13.00
Total Development Services 34.00 33.00 •35.00 37.00
Policy & Administration 1
3120 City Administration 4.00 4.00 4.00 4.00
, 3130 Human Resources 2.50 2.50 3.00 3.00 • ' ' 0
3210 Finance . 2.00 3.00 1.50 1..50 , ' •
3220 Computer Systems 1.00 1.00 1.00 2.00 - •
3230 Accounting 5.00 4.00 8.00 8.00
•
3310. Risk Management 1.50 1.50 1.50 1.50.
3320 ' ' Office. Services . - 6.50 5.50 4.00 4.00,
3330 Records 2.00 2.00 2.00. . 2.00 0
3340 Municipal. Court 3.00 3.00 3.00 3.00 - •
Total Policy & Administration 27.50 26.50 28.00 29.00 0
•
Total All Programs 162.50 183.50 187.56 195.61 •
0
157 e
e
0
1995196 Adopted Budget City Of Tigard, Oregon
Management/Profeselonal Group
Salary Schedule For 1995196
Management
Range Category Position Title Pay Range
A M4 Library Supervisor Monthly 1,959 - 2,548
Purchasing Specialist Hourly 11.30 - 14.70
B M4 Acbninistative Secretary Monthly 2,191 - 2,846
Librarian Hourly 12.64 - 16.42
Risk/Human Resources Assistant
Police Computer Specialist
C M3 Analyst Monthly 2,309 - 2,887
Assistant Planner Hourly 13.32 - 16.66
Budget Analyst
E M3 Library Circulation Manager Monthly 2,469 - 3,223
Hourly 14.24 - 18.59
F M3 Equipment Maintenance Supervisor
Monthly 2,498 - 3,350
Hourly 14.41 - 19.33
G M3 City Recorder Monthly 2,687 - 3,494
Human Resources Analyst Hourly 15.50 - 20.16
Associate Planner
H M2 Accounting Manager Monthly 2,800 - 3,641
Administrative Services Manager Hourly 16.15 - 21.01
Crew Supervisor
Senior Librarian
M2 Project Engineer Monthly 3,070 - 3,991
Hourly 17.71 - 23.03
J M2 Operations Manager
Monthly 3,136 - 4,044
Hourly 18.09 - 23.33
K M2 Community Involvement Coorcinator Monthly 3,221 - 4,187
Risk Manager/Management Analyst Hourly 1 8.58 - 24.16
Senior Planner
L M2 Builcing Official Monthly 3,341 - 4,344
Computer Systems Manager Hourly 19.28 - 25.06
M M2 Senior Project Engineer Monthly 3,441 - 4,474
Utility Manager Hourly 19.85 - 25.81
N M2 Human Resources Director Monthly 3,546 - 4,610
Lieutenant Hourly 20.46 - 26.60
O M1 Library Director Monthly 4,027 - 5,235
Finance Director Hourly 2323 - 30.20
Maintenance Services Director
P M1 City Engineer Monthly 4,393 - 5,816
Community Development Director Hourly 25.34 - 33.55
Police Chief
158
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1995/96 Adopted Budget City Of Tigard, Oregon
•
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Tigard Police Officers Association
•
1995/96 Salary Schedule
•
•
•
" Classification Step 1 Step 2 Step 3 Step 4 . Step.5 •
• .
Records Clerk Monthly 1,700 1,788 1,883 1,982 2,086
•
Hourly 9.81 10.32 1026 11.43 12.03
•
•
•
Property/Evidence Clerk Monthly 1,806 1,896 1,990 2,090 2,194 •
Senior Records Clerk Hourly 10.42 10.94 11.48 12.06 12.66
•
•
•
Community Service Monthly 2,181. 2,289 2,406 2,525 2,651
Officer Hourly 12.58 13.21 13.88 14.57 15.29
•
•
Police
•
ice Off' r
�Ce Mon 2,642 2 7
Monthly 2,711 2,853 3,003 • ' 3,162 •
Hourly 15.24 15.64 16.46 17.33 1824
•
•
Corporal Monthly 2,841 2,914 3,067 3,230 3,399 •
Hourly 16.39 16.81 17.69 18.63 19.61 . •
•
•
Sergeant Monthly 3,039 3,117 3,281 3,454 3,636
•
Hourly 17.53 17.98 18.93 • 19.93 20.98 i
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159
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1995/96 Adopted Budget City Of Tigard, Oregon
Oregon Public Employees Union
Salary Schedule For 1995/96
Range Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
A Accounting Assistant I Monthly 1,469 1,542 1,618 1,699 1,785 1,875 1,967
Library Assistant Hourly 8.48 8.90 9.33 _ 9.80 10.30 10.82 11.35
Office Assistant
Records Clerk
Switchboard Operator
B . Accounting Assistant II Monthly 1,585 1,663 1,747 1,835 1,926 2,022 2,123
Info Processing Tech Hourly 9.14 9.59 10.08 10.59 11.11 11.67 12.25
Senior Library Assistant
C Accounting Assistant III Monthly 1,685 1,771 1,858 1,950 2,048 2,152 2,259
Senior Info Processing Hourly 9.72 10.22 10.72 11.25 11.82 12.42 13.03
Tech
Senior Office Assistant
D Department Secretary Monthly 1,780 1,869 1,963 2,061 2,164 2,273 2,385
Utility Worker Hourly 10.27 10.78 11.33 11.89 12.48 13.11 13.76
E Building Inspector C Monthly 1,889 1,983 2,081 2,186 2,296 2,411 2,531
Building Maint Spec. Hourly 10.90 11.44 12.01 12.61 13.25 13.91 14.60
Codes Enforcement
Officer
Educational Services
Coordinator
Engineering Tech. I
GIS Technician
F Mechanic Monthly 2,022 2,122 2,228 2,340 2,458 2,581 2,710
Senior Utility Worker Hourly 11.67 1224 12.85 .13.50 14.18 14.89 15.63
G Engineering Tech. II Monthly 2,169 2,279 2,391 2,511 2,636 2,768 2,908
Development Services Hourly 12.51 13.15 13.79 14.49 15.21 15.97 16.78
, Facilitator
H Building Inspector B Monthly 2,329 2,445 2,567 2,695 2,832 2,972 3,121
Hourly 13.44 14.11 - 14.81 15.55 16.34 17.15 18.01
Building Inspector A Monthly 2,519 2,646 2,778 2,917 3,062 3,215 3,376
Engineering Tech. III Hourly 14.53 1527 16.03 16.83 17.67 18.55 19.48
Plans Examiner •
In December 1994, OPEU negotiated an extension of the contract through December 31, 1995 to
continue City retirement contributions at current levels. The extension made no provision
for Cost of living adjustments therefore the above salary schedule is the same as the previous year.
160
City of Tigard, Oregon
General Obligation Bond Debt Service Schedule
1995 -96 FY Adopted, Budget
Issued Issued Issued
December 1, 1976 October 1, 1982 May 3, 1993
Year of Total Requirements 4.75% to 6.75% 10.1% to 10.2 % 3.0% tp 4.75%
Maturity Principal Interest Principal Interest Principal Interest Principal Interest
1995 -96 $ 455,000 $ 273,614 $ 155,000 $ 8,913 $ 155,000 $ 12,331 $ 145,000 $ 252,370
1996 -97 1,150,000 234,907 4;262 1,150,000 230,645
1997 -98 1, 385,000 186,165 1,385,000 186,165
1998 -99 1,490,000 132,925 1,490,000 132,925
rn
1999 -2000 1,570,000 72,822 1,570,000 72,822
2000 -01 210,000 36,515 210,000 36,515
2001 -02 225,000 26,994 225,000 26,994
2002 -03 225,000 16,813 225,000 16,813
2003 -04 245,000 5,819 245,000 5,819
Totals $ 6,955,000, $ 986 $ 155,000 $ 8,913. $ - 155,000 $ 16,593 $ 6,645,000 $ 961,068
• • • • • • • • • • • • • • • • • • • • • • • • • • •,• • • • • • • 6 • e • •• • • • • • • • • • • • • • • •
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City of Tigard, Oregon
Assessment Bond Debt Service Schedule
1995 -96 FY Adopted Budget
Issued Issued Issued Issued Issued Issued
September 1, 1982 October 1, 1982 December 1, 1989 August 1, 1990 August 1, 1991 - May 1, 1993
Year of Total Requirements 11.75% 10.1% to 10.2% 5.75% to 6.2% 6.0% to 6.3% 6.0% 4.1% to 5.0%
Maturity Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest
1995 -96 $ 160,000 $ 97,790 $ 15,000 * $ 10,000 ' $ 20,000 $ 1,800 $ 115,000 $ 48,070 $ $ 15,900 $ $ 32,020
1996 -97 145,000 89,327 20,000 600 125,000 40,807 15,900 32,020
1997 -98 135,000 80,798 135,000 32,878 15,900 32,020
1998 -99 145,000 72,185 145,000 24,265 15,900 32,020
1999 -2000 210,000 61,772 150,000 15,082 15,900 60,000 30,790
2000 -01 165,000 " 50,658 165,000 5,198 15,900 29,560
N
rn 2001 -02 265,000 37,510
N 265,000 7,950 29,560
2002 -03 110,000 27,030 110,000 27,030
2003 -04 24,500
24,500
2004 -05 24,500
24,500
2005 -06 490,000 12,250 490,000 12,250
Totals $ 1,825,000 $ 578,320 $ 15,000 $ $ 10,000 $ $ 40,000 $ 2,400 $ 835,000 $ 166,300 $ 265,000 $ 103,350 $ 660,000 $ 306,270
• Issues were called on 06/01/93. Amounts outstanding are bearer bonds which have not been presented for payment.
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1995/96 Adopted Budget City Of Tigard, Oregon •
Schedule Of Capital Equipment •
•
1994/95 1995/96: •
Adopted Adopted •
Community, Services • 1110 Police Administration
Software License -7,600 0 •
Transcriber 0 400
Computer Equipment 4 650
0 •
Total Police Administration 12,250 400 •
•
1120 Police Operations •
Replacement vehicle for CSO 17,081 . 0
Replacement Patrol Vehicles (6) 68,324 126,534 •
Replacement Bulletproof Vests (12) 5,250 6,900 •
Radios (3) 0 6,600 •
Mountain Bikes (2) 500 0 •
Training Equipment 1,361 400 •
Opticom (12) 21,150 •
Hand held radar 0 0
Laser Radar unit. 0 •
AR -15 rifles (12) 7,900 •
Evidence processing units 600
Lite Bar traffic stick (13) - 6,500 - 0
New car mounting kit and attachments 2,000 •
Ballistic sheild 2,000
Night Binoculars - 0 0
Laser Printer 800 0.
Portable battery replacements 3750 •
Holding Cell monitor 1,000 •
Computer Workstations (3) 0 3,600 •
Motorcycle (1 replace, 1 additional) 16,000 0 •
Stalker Radar System 1,000 " •
Total Police Operations 130,666 168,584 0
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0
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163
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1995/96 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment
1994/95 1995/96
Adopted Adopted
1130 Police Investigation
Replacement Detective Vehicle (1 new, 1 Replace) 17,810 36,680
Radios 4,000 2,420
Night camera system 0
Office furniture for Detectives 6,000
Cell Phone Replacement (7) 0
Bullet proof vests (2) 1,000
Copy Machine replacement 10,000
Software license (20) 4,000
Network Cable replacement 0
Computer workstations (15) 20,250
GSR kit replacements (4) 600 0
Total Police Investigations 22,410 80,350
Total Police 165,326 249,334
1410
Library - Administration
Network/Wili Computer Equipment 5,210 1,050
Computer workstations (8) 11,080
Copier 9,000
Public Access Computers (2) 0 3,500
Fax Machine 1,500
Printer (2) 1,075
Barcode reader (2) 1,520 750
Laser Scanners (4) 0 4,300
Display Unit for Foyer 0 3,000
GIS workstation for public use 0 2,085
Total Library Administration 7,805 36,265
1420 Library - Readers Services
Shelving 2,500 1,150
Microfiche cabinet 1,200
Office Chairs (2) 1,000
Display Rack 680
Newspaper display rack 970
Total Library Readers Service: 2,500 5,000
164
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1995/96 Adopted Budget City Of Tigard, Oregon •
Schedule Of Capital Equipment 0
i
1994/95 ' 1995/96 •
Adopted Adopted •
1440 Library — Circulation •
Self check automated check out system 0 •
Check out workstation 2,295 . •
Receipt printers.(2) 1,120 •
Shelving 300 '. r
In Counter desensitizers (2) 550. . •
Total Library Circulation 0 4,265 40
•
1600 Grounds
In Park Vehicle (1) 15,000 15,600 0
Computer Workstation 0 . 0 •
.
21" push mowers (2) 0 1,600 •
Mobile Radios (4) 0 1,250 •
Turftrack Mower w /attachments 0 0 •
Pressure Washer 1 0
,500,
Leaf Blower — tractor drawn . . 4,700 e
24" Auger for existing tractor 800 •
Blowers (2) 900 0
Computerized irrigation control 0 •
Weedeaters (2) ' 900 •
Winch for Toro 500D mower 1,800 ' •
lb
Total Parks . 25,600 - 18,450
•
Total Community Services 201,231 313,314
•
Maintenance Services
2110 Administration
W
•
orkstation , 500
•
Upgrade Maint Sery Server 12000
Oracle License fee 5800 ..
Memory upgrade 800 •
Electronic security gate for Maint Sery . 4400 •
Radios 800 mghz (5) 9000
•
Total Administration 500 . ' 32,000 •
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10_
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165 •
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1995/96 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment
1994/95 1995/96
Adopted Adopted
2120 Sanitary Sewer
Combination Sewer Cleaner 0
Brush Chipper (1/4) 4,600
Computer workstations (1) 0 1,705
Radios (5) 1,875
Utility Trailer (1/5) 3,600
Shoring Shield (1/8) 950
Hansen Software upgrade 16,950
Total Sanitary Sewer 4,600 25,080
2125 Storm Sewer
Chainsaw concrete cutter 0 5,000
Brush Chipper (1/4) 4,600
Quick Grapple Attachment 3,500
Utility Trailer (1/5) 0 3,600
Hansen Software upgrade 15,650
Shoring Shield (1/8) 0 950
Radios (3) 625
Total Storm Sewer 8,100 25,825
2130 Streets Maintenance
Computer Workstation (1) 1,385
Asphalt patch truck (Replacement) 0 88,000
Brush Chipper (1/4) 4,600
Mechanical Post puller 2,500
Radios (4) 1,250
Heat Torch 0
Utility Trailer (1/5) 3,600
Hansen Software upgrade 0 11,770
Replacement crack sealer pump 0
0
Total Streets Maintenance 7,100 106,005
2150 Fleet Mainentance
Band Saw 0 1,200
Hansen Intel) Software 1,500
O Computer Workstation (1) 0
Cordless phone 350
Air conditioner 500
Total Fleet Maintneance 850 2,700
166
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r
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1995/96 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment •
• .
1994/95 1995/96 •
Adopted . Adopted 0
2160 Property Management •
Cellular Phone 500 •
Total Property Management 500 0. 1
• 2170 Water - � .
Computer Memory Upgrades 2,000
Autocad Computer and Software 0 •
Hansen Software 11,450 •
Computer Equipment 1,640 •
Chairs for crew room 0 •
Meter reading van ' 0 •
Utility Trailer . . 7,200 •
Radios (8) 2,500 0
Backhoe Replacement '46,000 •
Sample stations - 2,000 •
Shoring Shield 3,750 •
Emergency Lighting 0 •
Rechlorination Equipment 2,500 •
Pipe Locator 0 •
Aqua scope Teak detector . 0 •
Scada upgrades and equipment 4,000 •
Brush Chipper (1/4) 4,600 ' _ •
Hydraulic Tools 3,500 •
SCADA Equipment phase III 50,000 , •
Water Sampling Station . 3,000 •
•
Total Water 63,100 81,040 '
•
•
Total Maintenance Services ' . 84,750 272,650
•
•
•
Community Development
•
2210 Administration
Telephone 400 •
Office Furniture 1,500
Computer Workstations (2) '. 1,390" •
•
Total Administration 0 ' 3,290 0
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1
•
167 •
0
•
1995/96 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment
1994/95 1995/96
Adopted Adopted
2220 Building Inspection
Tidemark report programming
Computer Upgrades (7) 3,500 10,800
Answering machine/Transcriber 450
Typewriters (2) 0
Plan Storage bin 0
File Cabinet 0
Laser Printer 2,000
Counter stools and tray 0
Fax machine 1,750
Copier Replacement 1,000
Office Equipment 1,950
Cellular Phone 345
Replacement Vehicles (3) 37,500
Total Building Inspection 43,295 16,000
2230 Current Planning
Replacement Desk 500
Computer Upgrades (2) 1,400 2,770
0 Total Current Planning 1,900 2,770
2235 Advance Planning
GIS workstation upgrade 0 2,420
Computer workstations (2) 270
Arc CAD for GIS 0
Avenue software for Arcview 1,400
Laser Plotter for GIS 6,000
Computer Upgrade (2) 1,400
Total Advance Planning 7,400 4,090
168
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1995/96 Adopted Budget City Of Tigard, Oregon " . •
Schedule Of Capital Equipment •
0
1994/95 1995/96. •
Adopted Adopted •
2240 Engineering 0
Vehicle for Tech II 18,000. , 0
Computer for Tech II 1,500 " •
Furniture for Tech II 1,000 •
Mobile Phone for Tech II 400 •
AutoCAD /DCA software 2,500 • •
Phone for Dept Sec. 400 •
Laser Printer Replacement 3,000 ' 0
Computer workstations (3 Pentium) 12,000 0
File cabinets (4) 4,000 •
Digitizer upgrade 1,400 400
upgrade •
Memory P9 1,920 0 ' •
CAD software for new stations 4,500 0 •
Traffic Counter" 900 900 •
Total Engineering 8,720 44,100 •
•:
•
otal Community Development 61,315 , 70,250
•
Policy & Administration 0
3110 Mayor & Council 0
Upgrade to Sound system 1,500. •
Fax machines for mayor and councilors 1,000 •
TH/THCR repairs .. 350 •
Whiteb . . 270 •
Computers /Printers (5) 0 0
•
Total Mayor & Council 0 3,120
•
•
3120 City Administration
•
Laser Printer Replacement 0 3;000 ` 1
Workstations (3) . 5,000
•
File Cabinets (2) 820
•
Laptop Computer 1,500 3,500
•
Repair Replace mini blinds 2,000
A
•
nswering machine 250
•
Computer Workstations (4) 0 5,540
•
Fax Machine 700 '
•
Portable white board 350 0
•
Sound system upgrade 1,500 • 0
•
• Total City Administration 12,120 12,040 0
0
•
169 •
0
II
1995/96 Adopted Budget City Of Tigard, Oregon
Schedule Of Capital Equipment
1994/95 1995/96
Adopted Adopted
3130 Human Resources
Horizontal File Cabinet 665
Monitor & Keyboard 300
Laser Printer Replacement 2,000
Computer Workstations (4) 0 6,000
Total Human Resources 965 8,000
3211 Finance
Voice Mail 19,500
Computer Workstation (1) 1,500
Copier Replacement — Niche 0
Phone system upgrade & Expansion 26,500
Total Finance 19,500 28,000
3220 Computer Systems
0 Computer room remodel 0 0
Commander Server Console 2,000
Modems for remote dial in (5) 950
Network Interfaces Replacement (75) 5,625
0 Network Fax Interface 2,000
Palindrome backup system 5,000
Computer Workstation (1 Pentuim) 3,000
Replacement disk drives 7,000 0
Total Computer Systems 7,000 18,575
3230 Accounting
Replacement calculators (3) 600 400
Computer Workstations (2) 2,800
Encoder/Endorser 5,000
High Speed Printer 11,000
Bar Code Reader (3) 1,650
Computer Equipment 500
Total Accounting 1,100 20,850
3310 Risk Management
Computer Workstation (1) 1,500
Total Risk Management 0 1,500
0
170
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•
•
1995/96 Adopted Budget City Of Tigard, Oregon •
Schedule Of Capital Equipment •
•
1994/95 1995/96 •
Adopted . Adopted •
3320.Office Services •
Computer Workstations (3) 4,825 •
Software upgrade Coreldraw 0 330
Memory upgrade 0 320
Laser Printer replacement 0 2,000
Headset replacement 0 250 •
Vehicle Replacement 0 13,000, •
Total Office Services 0 20,725 •
•
'3330 Records •
Computer Workstation (2) 0 2,800 •
Computer Aided retrieval system for microfilm 0 7,500 .
•
Total Records 0 10,300
•
0
3340 Municipal Court
Computer Workstations (2) 2,800 •
Desks (2)
0 •
Filing Cabinets (2) • 0
Total Municipal Court 0 2,800 0.
•
Total Policy & Administration 40,685 125,910 •
•
Total Capital Outlay 387,981 782,124 • , •
•
• 1-
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171 •
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•
1995/96 Adopted Budget
City of Tigard, Oregon
Summary of Maintenance Projects
Proposed 1995/96 Budget
Most maintenance type contracts and projects involving City facilities are grouped into the
Property Management professional services budget regardless which department they are
related to.
The following projects have been approved by the City Administrator at this time and have
been included in the proposed budget.
Recurring Contracts
Janitorial services $55,000
Laundry Service 2,500
Fire Alarm Maintenance 6,100
HVAC Maintenance 8,500
Elevator inspection and service 1,550
O General Building Maintenance 13,000
Subtotal $86,650
Maintenance Projects
Library Childrens Area Lighting 4,050
O Library Carpet Cleaning 400
Library Study Room ventilation 1,000
Shop Gas furnace 1,400
Civic Center HVAC skirting 9,000
Lighting changeout in Civic Center 31,000
O Electric Entry - Police Door 1,500
Enhanced Lighting in Library 25,000
Replace Lever handles on Civic Center Doors 1,000
O Replace Police rear door and electric lock 1,050
Replace Police lobby and outdoor camera 3,410
Library book drop - ADA improvement 4,200 •
Library Furniture cleaning 3,285
Maintenance Services office space remodel 5,000
Council bench repair and refinish 6.165
O Subtotal $97,460
O Total Projects $184,110
172
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1995/96. Adopted Budget City of Tigard, Oregon •
City Map
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`AAf�A
CITY OF TIGARD
SETTING THE STANDARD FOR SERVICE
EXCELLENCE
* * * * * * * * * * * * * * * * * * * * * * * * **
We are committed to:
PARTICIPATION
Citizens and employees working together
INNOVATION
Consider and respect new ideas
RESPONSIVENESS
Accurate and timely
COMMUNICATION
Open and clear
o COURTESY
To all
0