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Washington County - Barrier Removal and Sidewalk Improvement Project Number - 2012 •� .; '''��.� Project Title - Architectural Barrier Removal & Sidewalk AGREEMENT Improvements APPROVED WASHINGTON Cy between BOARD OF COMMISSIONERS WASHINGTON COUNTY, OREGON MINUTE ORDER k ...... .........3�,,,�.,,,,_ DATE .. !�r.41. , .t and .- ........._...._.. By City of Tigard CORK of 0ari This agreement, entered into this 1st day of July 1981. , between Washington County, State of Oregon hereinafter referred to as the "County") , and Cit '. of Tigard (hereinafter referred to as the "Agency" RECITALS A. The County is an urban county applicant for block grant funds under the Housing and Community Development act of 1974 (the Act) , Pub. L. 93-383 as amended, and will receive. block grant funds for the purpose of carry- ing out eligible community development and housing activities under the Act and under regulations promulgated by the Department of Housing and Urban Development (HUD) at 24 CFR pt. 570; B. The County and various cities within the County, including the Agency, have agreed to cooperate in the undertaking of essential community development and housing assistance activities. C. The County desires to have certain services performed by the Agency as described within this agreement for the purpose of .implementing eligible activities under the Act and HUD regulations; D. It is appropriate and mutually desirable that the Agency be designated by the County to undertake the aforementioned eligible activities, so long as the requirements of the Act, HUD Regulations, state law and local law are adhered to, as provided -for herein; E. The purpose of this Agreement is to provide for cooperation between the County and the Agency, as the parties in this agreement, in implementing such eligible activities in the manner described above; F. The parties are authorized and empowered to enter into this Agreement by ORS 190.010 et seq. by the Constitution of the State of Oregon; and G. In consideration of payments, covenants , and agreements hereinafter men- tioned, to be made and performed by the parties hereto, the parties mutually covenant and agree as provided for in this agreement. AGENCY WASHINGTON COON Signature G,hai m a n, ar.d o ommiss1 s i I i ghcTture eco g ecr ary Date Date C-4/81 INDEX TO CONTRACT AGREEMENT PART I . GENERAL CONDITIONS 1 . Scope of Agreement 2. Scope of Serv4ces 3. Commencement and. Termination of Projects 4. Administration 5. Operating Budget 6. Compensation and Method of Payment 7. Funding Alternatives and Support 8. Operation/Maintenance 9. , Amendments 10. Assignment and Subcontracting 11 . Hold Harmless and Indemnification 12. Conflict of Interest 13. Termination PART II . FEDERAL, STATE AND LOCAL PROGRAMREQUIREMENTS 1 . Procurement Standards 2. Environmental Review 3. Nondiscrimination 4. Property Management 5. Labor Standards 6. Acquisition and Relocation 7. Historic Preservation 8. Architectural Barriers 9. Activities for which other Federal Funds .must be sought 10. Nonparticipation in. Political Activities 11 . National Flood Insurance 12, Air and Water Pollution 13. Lead-Based Paint Poisoning 14. Nonsubstituti:on for Local Funding 15.. Public Ownership and Leasehold Agreements 16. Public I.nfo.rmation C-4/31 PART Iii . EVALUATION AND RECORD KEEPING 1 . Evaluation 2. Audits and Inspections 3. Records 4. Retention of Records PART IV. EXHIBITS A. Approved Budget Summary, Project #2012 B. Authorized Signature Card C. Project Summary, Project #2012, Architectural Barrier Removal and Sidewalk Improvements. C-4/81 PART I . GENERAL CONDITIONS 1 . SCOPE OF AGREEMENT The Agreement between the parties shall consist of the signature page, the general conditions; the federal , state and local program requirements; the evaluation and record keeping requirements ; each and every project exhibit Incorporated in the Agreement; all matters and laws incorporated by refer- ence herein; and any written amendments made according tothe general con- ditions. This Agreement .supersedes any and all former agreements applic- able to .projects attached as exhibits to this Agreement. 2. SCOPE OF SERVICES The Agency shall perform and carry out in a satisfactory and proper manner the services set forth in the Exhibit attached hereto. In the case of multiple projects, each project shall correspond to a separate exhibit. The Agreement may be amended from time to time in accordance with the general conditions for the purpose of amending the scope of .work or for any other lawful purpose. 3. COMMENCEMENT AND TERMINATION OF PROJECTS A. Upon release of project-related funds by HUD pursuant to 24 CFR Pt. 58, the County shall furnish the Agency with written notice to pro- ceed. No work on the project shall occur .prior to the notice to pro- ceed without written approval from the County. B. All project monies shall be either obligated or expended within the program year they are authorized unless specifically authorized to extend into .the next year by the Board of County Comm-issioners upon review and recommendation by the Policy Advisory Board and Citizens Advisory Committee, acting jointly. The PAB/CAC may recommend con- tinuance of the project, or partial or total withdrawal of funding; however, the Board of Commissioners may accept or reject all or part of any such recommendation. 4. ADMINISTRATION A. The Agency shall appoint a liaison person who shall be responsible for overall administration of block grant funded project (s) and coordina- tion with the County's Office of Community Development. The Agency shall also designate one or more representatives who shall be. author- ized to sign the Voucher Reimbursement Request and any other forms which may be required. The names of, the liaison persons and repre- sentatives sha 11 be specified in the exhibits. B. This agreement. is subject to and supplemental to the Agreement of Intergovernmental Cooperation entered into between the County and participating municipalities. 5. OPERATING BUDGET The Agency shall apply the funds received from the County under this Agree- ment in accordance with the budget summary submitted by the Agency to, and • approved by, the County. Such budget summary is attached to this Agree- C-4/81 - 2 - ment as an exhibit. No line-item expense in the budget shall be expended in excess of 10% without an equal underexpenditure in another line item. Any line items that will be expended in excess. of 10% require a budget revision approved by the Office of Community Development. The budget revision shall specifically state the reasons for the requested increase and a justification for the corresponding decrease in another line item. 6. COMPENSATION, METHOD OF PAYMENT AND TERM OF AGREEMENT A. The County shall reimburse the Agency for the services spec.if.ied in the exhibits in an amount not to exceed the total of $46,750 for the period of July 1 , 1981. through June 30, 19$2 Reimbursement shall be requested. by the Agency by submitting a Community Development voucher (OCD Form 2) and a reporting form (OCD Form 3) , the forms to be signed by the Agency' s authorized representative in a manner prescribed by the County. B. The County will make payment to the. Agency as soon as practicable but not more than two (2) weeks after said invoice is received and approved by the Washington County Office of Community Development. 7. FUNDING ALTERNATIVES AND FUTURE SUPPORT A. The Agency shall report all project income generated under this Agree- ment for the purposesspecified herein or generated through the pro- ject.(s). funded- under this Agreement. Income which is not used to con- tinue or benefit such project(s) shall revert back to the Block Grant Fund for reallocation by the County. The County shall determine whether income is being used to continue or benefit a project or pro- jects authorized by this Agreement. B. The County makes no commitment to future support and assumes no obli- gation for future support of the activities contracted for herein, except as expressly set forth in this Agreement. C. Should anticipated sources of revenue not become available to the County for use in the Housing and Community Development Program, the County shall immediately notify the Agency in writing and the County will be released from all contracted liability for that portion of the Agreement covered by funds not received by the County. 8. OPERATION/MAINTENANCE The Agency agrees to maintain and operate the Project for eligible activi- ties and pursuant to HUD regulations. In the event the Agency fails to so maintain and operate the Project, the County may, at its option, take possession of the Project and operate and maintain the Project for any lawful purpose. The subcontracting of any operation and maintenance functions is subject to the provisions of paragraph 11 below. 9. AMENDMENTS Either party may request modifications in the scope of services, terms or conditions of this Agreement. Proposed modifications which are mutually agreed upon shall be incorporated by written amendment to this Agreement. C-4/81 A written amendment may affect a project or projects authorized by this Agreement or may be of general application. 10. ASSIGNMENT AND SUBCONTRACTING A. The Agency shall not assign any portion of this .Agreement without the written consent of the County, and it is further agreed that said con- sent must be sought by the Agency not less than 15 days prior to the date of any proposed assignment. B. Any work or services assigned or .subcontracted hereunder shall be sub- ject to each provision of this Agreement and proper bidding procedures contained therein. The Agency agrees that it is as fully responsible to the County for the acts and omissions of its subcontractors and of their employees and agents , as it is for the acts and omissions of its own employees and agents. C. The Agency agrees not to enter into any contract or subcontract or any other agreement under this Agreement without the prior written approval of the County. 11 . HOLD HARMLESS AND INDEMNIFICATION A.. The Agency further agrees that it is financially responsible (liable) for any audit exception which occurs due to its negligence or failure to comply with the terms of the Agreement or County Block Grant Pro- gram Policy. B. The Agency agrees to protect and save the County, its elected and appointed officials, agents , and employees. while acti?ng within the scope of their duties as such, harmless from and against all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, arising in favor of the Agency's employees or third parties. on account of personal injuries , death or damage to property arising out of services performed or omissions of services or in any way resulting from the acts or omissions of the Agency and/or its agents, employees, subcontractors or representatives under this Agreement. V2. CONFLICT OF INTEREST A. Interest of Officers, Employees, or Agents - No officer, employee, or agent of the County or Agency who exercises any functions or responsi- bilities in connection with the planning and carrying out of the Block Grant Program, or any other person who exercises any functions or re- sponsibilitles in connection with the Program, shall have any personal financial interest, direct or indirect, in this Agreement, and the Agency shall take appropriate steps to assure compliance. B. Interest of Subcontractor and Their. Employees - The Agency agrees that it will incorporate into every subcontract required to be in writing and made pursuant to this Agreement the following provisions : The Contractor covenants that no person who presently exercises any functions or responsibilities in con- nection with the Block Grant Program, has any personal C-4/8? 4 - financial interest, director indirect, in this Contract. The Contractor further covenants that he presently has no interest and shall not acquire any interest, direct or indirect., which would conflict in any manner or' degree with the performance of his services hereunder. . The Con- tractor further covenants that in the, performance of this Contract no .person having any conflicting interest shall be employed. Any interest on the part of the Contractor or his employees must be disclosed to the Agency and -the County. 13. TERMINATION A. This Agreement is subject to termination upon 30 days written notice by the County should: (1) The Agency mismanage or make improper or unlawful use of Agree- ment funds; (2) The Agency fail to comply with the terms and conditions expressed herein or the applicable regulations and directives of the Federal Government, State, or County; (3) Block Grant funds become no longer available from the Federal Government or the County; (4) The Agency fail to provide work or services expressed by this Agreement; (5) Agency fail to obligate project funds, extenuating circumstances withstanding, subject to an extension granted lunder Section 3, B by no later than the last day of the program year, (June 30th) in which program year the award was made; or (6) The Agency fail to submit reports or submit incomplete or in- accurate reports in any material respect. B. This Agreement is subject to termination upon 30 days written notice by the Agency should: (1) The County fail in its commitment under this Agreement to pro- vice funding for services rendered, as herein provided; or (2) Block Grant funds become no longer available from the Federal Government or through the County. C. Otherwise this Agreement shall terminate on the latest termination date specified on the Exhibit(s) attached hereto and shall be subject to extension only by mutual agreement and amendment in accordance with the General Conditions of this Agreement. D. Upon termination of this Agreement any unexpended balance of Agreement funds shall remain with the County. E. In the event that termination- occurs under paragraph A(1) of this section; the Agency 'shaII return to the County. aII funds which were . expended in violation of the terms of this Agreement. C-11/81 PART II . FEDERAL AND LOCAL PROGRAM REQUIREMENTS 1 . PROCUREMENT STANDARDS A. In awarding contracts pursuant to this Agreement, the Agency shall comply with all applicable requirements of local and state law for awarding contracts, including but not limited to procedures for com- petitive bidding, contractor's bonds, and retained percentages. In addition, the Agency shall . comply with the requirements of the U.S. Office of Management and Budget Circular A-102, relating to bonding, insurance and procurement standards; and with Executive Order 11246 regarding nondiscrimination bid conditions for projects over $10,000. B. The Agency agrees to submit to the Office of Community Development copies of all plans, specifications and change orders in connection with the project. No plan specification or change order shall be used or implemented if it increases the total project cost, without approval from the Office of Community Development. 2. - ENVIRONMENTAL REVIEW A. National Environmental Policy Act - The County, retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act as implemented by HUD Environmental Review Procedures (29 CFR pt. 58) . The County may require the Agency to furnish data, information and assistance for the County's review and assessment in determini,ng whether an Environmental Impact State- ment must be prepared. B. Satisfaction of Environmental Requirements - Project execution under this Agreement by either the County or the Agency shall not proceed until satisfaction of all applicable requirements of the National Environmental Policy Acts. 3. NONDISCRIMINATION A. General The Agency shall comply with all federal , state and local laws pro- hibiting discrimination on the basis of age, sex, marital status , race, creed, color or national origin. These requirements are speci- fied in Section 109 of the Housing and Community Development Act of 1974; Civil Rights Act of 1964, Title VI ; Civil Rights Act of 1968, Title VIII ; Executive Order 11063; Executive Order 11246; and Section 3 of the Housing and Urban. Development Act of 1968. Specifically, the Agency is prohibited from taking any discriminatory actions defined in the HUD Regulations at 24 CFR 570.601 (b) (1-3) and shalltake such affirmative and corrective actions as required by the Regulations at CFR 570.601 (b) (4) . These requirements are summarized in the follow- ing paragraphs: B. Program Benefit The Agency shall not discriminate against any resident of the project service area by denying benefit from or participation in any block grant funded activity on the basis of race, color, sex, or national C-4/81 - 6 - origin. (Civil Rights Act of 1964, Title VI ; C-vil Rights Act of 1968, Title VII ; Section 109, Housing and Community Development Act of 1974) . C. Fair Housing The Agency shall take necessary and appropriate actions to prevent discrimination in .federally assisted housing and lending practices related to loans insured or guaranteed by the federal government. (Civil Rights Act of 1968, Title VII ; Executive Order 11063) . D. Employment (1) In all solicitations under this Agreement , the Agency shall state that all., qualified applicants will be considered for employment. The words "equal opportunity employer" in advertisements shall constitute compliance with this section. (2) The Agency shall not discriminate against any employee or appli- cant for employment In connection with this Agreement because of age, sex, marital status, race, creed, color, or national origin, except when there is a bona fide occupational limitation. The Agency shall not refuse to hire, employ or promote, 'or bar, dis- charge, dismiss, reduce in compensation, suspend', demote, or dis- criminate in work activities, terms or conditions because an in- dividual has a physical or mental handicap in any employment in connection with this Agreement unless it can be shown that the particular handicap prevents the performance of the work involved. Such action shall include, but not be limited to the following: Employment, upgrading, demotion or transfer, recruitment or re- cruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for graining. (Execu- tive Order 11246 as amended) . (3) This Agreement is subject to the requirements of section 3 of the Housing and Urban Development Act of .1968 (12USC 1701u) , as amended, the HUD regulations issued pursuant thereto at 24 CFR Part 135, and any applicable rules and orders of HUD issued thereunder prior to the HUD authorization of the Funding Approval . E. Contractors and Suppliers (1 ) No contractor, subcontractor, union or vendor engaged in any activity under this Agreement shall discriminate in the sale of materials, equipment or labor on the basis of age, sex, marital status, race, creed, color, or national origin. No contractor, subcontractor, union or vendo.r engaged I.n any -activity under this Agreement shall refuse to hire, employ or promote, or bar,. dis- charge, dismiss , reduce in compensation, suspend, demote or dis- criminate in work activities , terms or. conditions because an in- dividual has a physical or mental handicap in any employment in connection with this Agreement unless it can be shown that the particular handicap prevents the performance of the work involved. Such practices include upgrading, demotion, recruiting transfer, layoff, termination, payrate, and advertisement for employment. (Executive Order 11246 as amended) . C-4/81 - 7 - (2) To the greatest extent feasible, the Agency shall purchase supplies and services for activities under this Agreement from vendors and contractors whose businesses are located in the area served by block grant funded activities or owned in substantial part by pro- ject area residents. (Section 3, Housing and Community Development Act of 1968, as amended) . 4. PROPERTY MANAGEMENT The Agency as a subgrantee agrees that any nonexpendable personal property purchased wholly or in part with program funds shall be managed under the same guidelines applicable to the County, the grantee, in accordance with Appendix N to the U.S. .Office of Management and ,Budget Circular No. A-102. 5. LABOR STANDARDS The Agency shall require that project construction contractors and subcon- tractors pay their laborers and mechanics at wage rates in accordance with the Davis-Bacon Act, as amended (40 USC sections 327-333) ; provided that this section shall not apply to rehabilitation of residential property de- s I gned e-signed for residential use by fewer than eight families. 6. ACQUISITION AND RELOCATION A. Any acquisition of real property by a unit of government for any activity assisted under this Agreement which occurs on or after the date of the County's submission of its Block Grant application to HUD shall comply with Title III of the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (hereinafter referred to as the Uniform Act) (40 USC section 4601) and the Regulations at 24 CFR pt. 42. B. Any displacement of persons, business, nonprofit organizations or farms occurring on or after the'date of the County's submission of its Block Grant application as the result of acquisition of 'real property assisted under this Agreement. shall comply with Title II of the Uniform Act and the Regulations at 24 CFR pt. 42. The Agency shall comply with the Regulations pertaining to costs of relocation and written policies , as specified by 24 CFR section 570.602(c) & (d) . 7. HISTORIC PRESERVATION The Agency shall meet the historic preservation requirements of Public Law 89-665 and the Archeological and Historic Preservation Act of .1974 (Pub. L. 93-291 ) and Executive Order 11593, including the procedures prescribed by. the Advisory Council on Historic Preservation in the Regulations at 36 CFR pt. 800. Activities affecting property listed in .or found to be eligible for inclusion in the National Register of Historic Places will be subject to requirements set forth in HUD Environmental Review. Procedures at 24 CFR. pt. 58. 8. ARCHITECTURAL BARRIERS Any facility constructed pursuant to this Agreement shall comply with de- sign requirements of the. Architectural Barriers Act of 1968 (42 USC section 4151) . C-4/81 - 8 - 9. ACTIVITIES FOR WHICH OTHER FEDERAL FUNDS MUST BE SOUGHT The Agency may- use Community Development Block Grant funds for the provi- sion of public services as described by 24 CFR section 570.201 (e) (8) or for flood or drainage facilities as described in 24 CFR section 570.201(c) 0-A provided that the agency meets the requirements of and follows the procedures outlined in 24 CFR section 570.607(a) (c) . 10. NONPARTIC.IPATION IN POLITICAL ACTIVITIES The Agency shall comply with the provisions of the Hatch Act (5 USC Chapter 15) . 11 . NATIONAL FLOOD INSURANCE The Agency may not receive Community Development Block Grant funding for acquisition or construction for use in any area that has been identified as having spedial flood hazards and is not participating in the National Flood Insurance Program, as provided by Section 3(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93-234) and the Regulations thereunder (24 CFR Ch. X, subchap. B) . The Agency shall comply with the Regulations at 24 CFR section 570.609. 12. AIR AND WATER POLLUTION The Agency shall comply with the provisions of the Clean Air Act, as amended (42 USC section 1857 et seq.) and the regulations issued thereunder (40 CFR pt. 15) . 13. LEAD-BASED PAINT POISONING The Agency shall comply with the HUD Lead-Based Paint Regulations (24 CFR Pt. 35) issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 USC sections 483.1 et seq.) requiring prohibition of the use of lead- based paint (whenever funds under this Agreement are used directly or in- directly for construction, rehabilitation, or modernization of residential structures) ; elimination of immediate lead-based paint hazards in residen- tial structures; and notification of the hazards of lead-based paint poison- ing to purchasers and tenants of residential structures constructed prior to 1950. 14. NONSUBSTITUTION FOR LOCAL FUNDING The Block Grant Funding made available under this Agreement shall not be utilized by the Agency to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of funds under this Agreement. 15. PUBLIC OWNERSHIP AND LEASEHOLD AGREEMENTS A. For agencies which are not municipal corporations it may become necessary to grant the County a property interest where the project calls for the acquisition, construction, reconstruction, rehabilitation or installa- tion of publicly-owned facilities and improvements. -4/81 _ 9 _ B. If acting on behalf of the County, private nonprofit entities using Block Grant funds for the purposes described to 24 CFR, Section 570.204(b) shall be required to operate such facilities so as to be open for the use of the general public during all normal hours of operation. 16. PUBLIC INFORMATION . A. In all news releases and other public notices related to projects funded under this Agreement, the Agency shall include information identifying the source of funds as the Washington County Block Grant Program. B. For all construction projects the Agency shall erect a durable and adequately visible sign at the construction site, identifying the source of funds. This requirement may be waived for construc`_ion pro- jects of $5,000 or less. PART III . EVALUATION AND RECORD KEEPING 1 . EVALUATION The Agency agrees to participate with the County in any. evaluation project or performance report, as designed by the County or the appropriate Federal agency, and to make available all information required by any such evalua- tion process. 2. AUDITS AND INSPECTIONS The records and documents with respect to all matters covered by this con- tract shall be subject at al.l times to inspection, review or audit by the County, Federal or State officials so authorized by law during the perfor- mance of this contract and during the period of retention specified in this Part III . 3. RECORDS In the event the Agency sponsors multiple projects , each project shall be maintained under a separate file system and kept in a manner recommended by the County. As required by HUD Regulations, 24 CFR Part 570, the Agency shall compile and maintain the following records: A. Financial Management - Such records shall identify adequately the source and application of funds for activities within this Agreement, in accor- dance with the provisions of Appendix G to the U.S. Office of Management and Budget Circuiar A-102. These records shall contain information per- taining to grant awards and authorizations , obligations, unobl.igated balances, assets, liabilities, outlays , and income. B. Citizen Participation - Narrative and other documentation describing the process used to inform citizens concerning the amount of funds available, the ranges of project activities undertaken, and opportuni- ties to participate in funded block grant projects. C. Relocation - Indication of the overall status of the relocation work- load and separate relocation record for each person, business , organi- zation, and farm operation displaced or in the relocation workload. C-4/81 10 - D. Property Acquisition - Agency files must contain 'the, following records : (1 ) Official Determination to Acquire - A citation of the action that constitutes the official determination toacquire, the date of the action., and the applicable HUD grant number. (2) Notice of Intent to Acquire the Property - A copy of the notice, citation of the date of transmittal- to owner, and evidence of receipt by the owner. (3) Preliminary Acquisition Notice A citation of the date of transmittal to the owner and evidence of receipt by owner. (NOTE: HUD reviewer will need to be assured that notice actually was transmitted.) (4) Invitation to Accompany Appraiser - Evidence that owner was invited to accompany each appraiser on his inspection of the property. (5) Appraisal Reports - A copy of each appraisal report, including re- viewer's report, on which determination of just compensation was based. (6) Determination of Just Compensation - A copy of the resolution, certification, motion or other document constituting the determina- tion of just compensation. (7) Purchase Offer - A copy of written purchase offer of just compen- sation', including all basic terms and conditions of such offer, and a citation of the date of delivery to the owner. This date is the initiation of negotiations. (8) Statement of the Basis for the Determination of Just Compensation - A copy of the statement- and an indication that it was delivered to the owner with written purchase offer. (9) Purchase Agreement, Deed, Declaration of Taking, Tenant Waivers - A copy of each such document and any similar or related document utilized in conveyance. (10) Settlement Cost Reporting Statement - A copy of the statement. (i1 ) Purchase Price Receipt - Evidence of owner receipt of purchase price payment. (12) Ninety Days. Notice to Surrender Possession of Premises - A copy of the notice. As an alternative, a copy of this notice may be included in the relocation or property management file. The Uniform Relocation.Assistance and Real Property Acquisition Policies Act of 1970, and HUD's implementing regulations in 24 CFR Part 42 apply to all real property acquisitions by a grantee for an assisted CDBG program activity, regardless of the source of funding for the acquisi- tion itself. . E. Equal Opportunity - The Agency shall maintain racial , ethnic, and gen- der data showing the extent to which these categories of persons have C-4/81 participated in , or benefited from, the activities carried out under this Agreement. The Agency shall also maintain data which records its affirmative action in equal opportunity employment, and its good faith efforts to identify, train, and/or hire lower-income residents of the project area and to utilize business concerns which are located in or owned in substantial part by persons residing in the area of the project. F. Labor Standards - Records shall be maintained regarding compliance of all contractors performing° construction work under this Agreement with the labor standards made applicable by 24 CFR 570.605. G. Such other records as may be required by the County and/or HUD. 4. RETENTION OF RECORDS Required records shall be retained for a period of 3 years from the date of the submission of the annual performance report, except as follows: A. Records that are the subject of audit findings shall be retained for three years or until such audit findings have been resolved, whichever is later. B. Records for nonexpendibte property shall be retained for three years after its finaa disposition. Nonexpendibl:e property is defined in Appendix N of OMB Circular A-102. C. Records for any displaced person shall be retained for three years after such person has received final payment. D. Records pertaining to each real property acquisition shall be retained for three years after settlement of the acquisition or until disposi- tion of the applicable relocation records in accordance with paragraph (c) above, whichever is later. PART IV. EXHIBITS A. Approved Budget Summary, Project #2012. B. Authorized Signature Card. C. Project Summary, Project #2012, Architectural Barrier Removal and Sidewalk Improvements. C-4/81 Attachment A Project Number 2012 Project Year 1981-82 BUDGET SUMMARY Community Development Block Grant Legal Name of Entity City of Tigard Address: PO Box 23397 (12420 SW Main) City: Tigard State Oregon Zip 97223 I . BUDGET LINE ITEMS: A. PERSONNEL SERVICES: 1 . Number of 3. Total 4. Portion Chargeable to Employees 2. Job Title Salary I Community Development I Block Grant $ � $ -0- j � I I I . 5. Subtotal $ 6. Extra Help/Overtime i 7. Fringe Benefits S. TOTAL PERSONNEL COSTS I $ $ -o- B. MATERIALS AND SERVICES: ` 9. Office Supplies t I , 10. Operating Suaniies 11 . Communications 1 . Travel and Trainino 13. Le-gal and Public Notices 14. Consultln-q Services 15. Professional Services i 16. Construction Contracts 46,250 , J7. Other: Specify Id. TOTAL MATERIALS AND SERVICES 46,250 i OCDI-A,5/79-p. 1 C. CAPITAL OUTLAY: 19. Capital Outlay: Quantity Item Total Cost $ -0- 20. Real Property Acquisition: I $ 21 . TOTAL CAPITAL OUTLAY 22. TOTAL HOUSING & COMM. DEVELOPMENT AWARD ! $ . 46,250 Ii . SOURCES OF PROJECT FUNDING: 1 . Federal � $ 2. State 3. Local Cash 2500 4. Count 10 00 1 5. 1n-Kind Service & supplyr X569- i 6. Other (detail ). i . Subtotal I$ B. Housing & Comm. Dev. I 46,250 ; 9. TOTAL PROJECT COST $ 50,750 Ill . AUTHORIZATION: March 20, 1981 Date Authorized Signature for. Project March 20, 1981 _ Date Authorized Sign tune for oject COUNTY USE ONLY Reviewed and approved by Washington County Office .o Community De elopment on G ��w"�, 19 by �le�e A&Z na ure OCD1-A,5/79-p:2 • -4-+kcil meni B Project No. 0-70� a" Project Year 1981-82 AUTHORIZATION. SIGNATURE CARD Applicant's Name City of Tigard Address 12420 SW gain Street City, State, Zip Tigard, Oregon 97223 Telephone Number 503-•639-^4171 Program Name Architectural Barrier Removal & Sidewalk Tmprovements SIGNATURE OF INDIVIDUALS AUTHORIZED TO SIGN FINANCIAL DOCUMENTS: Any TWO signatures required to sign any financial document NAME (TYPED) SIGNATURE Doris Harti g Wilbur Bishop Frank A. Currie I certify that the signatures above are of -the individuals authorized to execute financial documents. June 15, 1931 Date Signature of Authc6 i.z6d Official rinance Directbr Title of Authorized Official Attachment C 36 Form Approved OMB No.63.81619 U.S.QEPARTMSNT OF HOUSING AND URBAN OEVELOPMENT 1. NAME OF APPLICANT ANNUAL COMMUNITY DEVELOPMENT PROGRAM Wash i n ton County, Ore on 2. APPLICATION/GRANT NUMBER PROJECT SUMMARY B-81-UC-41-0002 3. PERIOD OF APPLICABILITY 4. IS] ORIGINAL leach year/ FROM TO 0 REVISION,DATED July 1 , 1981 June 30, 1982 0 AMENDMENT,DATED S. NAME OF PROJECT Architectural Barrier 6.P"OJECT NUMBER 7.ENVIRONMENTAL REVIEW STATUS Removal and Sidewalk Improvements 2012. Under Review 6. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9. TELEPHONE NUMBER City of Ti and 503/639-4171 10. DESCRIPTION OF PROJECT This project will implement needed street and sidewalk improvements in some of the older sections of the city and provide curb cuts throughout the city for increased access to public services by the handicapped. McDonald and O'Mara streets will be improved through the provision of sidewalks and street lights. A total of 150 handicapped residents will benefit from the additional curb cuts. A total of 770 individuals will benefit from the street improvements, 81 percent of whom are low and moderate-income persons. 0 Check if continued on additional page(s)and attach. 11. CENSUS TRACTISI/ENUMERATION OISTRICT(S) Census Tracts 306,307, 308, 309, and 319 12. ANTICIPATED ACCOMPLISHMENTS Construction of ,75 curb cuts, 3,021 linear feet of concrete sidewalks, and installation of ten street lights by October, 19,81 , ❑ Check if continued on additional page(s)and attach. 13. CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS(in thousands.o/SI (List component activities using nerves ofactivid"shown CDBG OTHER in Pert A, COST SUMMARY, fon"NUDJ067.) LOW/MOD OTHER BENEFIT BENEFIT AMOUNT SOURCE (el (b) (c) (d) lel Removal of architectural barriers $ 28,125 $ $4,500 City, Cash Street improvements 18 125 14. totals 1$ 46,250 $ 1$4,_500 15. Total Costs To Be Paid With Community Development Block Grant Funds(Sum of Columns b and c) $ 46,250 Replaces Form HUD-7016.1,which is Obsolete Pap I of 1 pages HUD-706616.781 December 28,, 1982 CI OF TIFA HANK,MARCH WASHINGTON COUNTY,OREGON WASHINGTON.COUNTY OFFICE OF - COMMUNITY DEVELOPMENT 207 S.E. SECOND AVENUE HILLSBOROP OREGON 97213 i Dear Hank: As your requested, the following is a status report on Project #2012 Architectural Barrier Removal and Sidewalk Improvement. The objectives in the grant application were: 1) to construct 75 wheelchair access ramps in the project service area; 2) to: construct a total of 3021 lineal feet of new concrete sidewalks on O'Mara, McDonald and Bonita Road; and 3) to install six street lights on McDonald 'and four street lights on O'Mara with the City absorbing the cost Gf those lights (Attachment A). The budget for, the project included $46,250 for construction contracts requested from CDBG and $4,500 in cash and in-kind services to be. provided by the City. The construction costs totaled $25,152.35. onsequently, $21,097.65 was reprogrammed back to OCD. The City constructed 83 wheelchair ramps and a total of 900 lineal feet of sidewalk during the project period. Karen Jones Whittle of your staff and the City Superintendent of the Engineering Division discussed the difficulty the City experienced in securing rights of way for sidewalk and street light construction on McDonald Street. Therefore, the sidewalk construction and the installation of six street lights on McDonald was not possible to complete. The City is presently negotiating with Portland General Electric on the purchase of four street lights to be installed on O'Mara Street (Attachment B). Of the local match, the City has expended $3,638.50 in salaries and $52.00 in advertising to date for the project. The balance of $809.50 is anticipated to be spent on four Lights from PGE. I hope this update will meet your reporting obligation. If you need further information, please feel free to contact me, John Hagman, or Mary Strickland Sincerely, CITY OF TIG D inda Sargent, Administrative sistant LS : dkr Enclosure 12755 S.W. ASH P.O. BOX 23397 TIGARD, OREGON 97223 PH:639-4171 TIGARD (9 VICINITY r LL-L L_-�� LA Alpti �CALE in feet(hundreds) F, CSC 3 W.NORR/31. ata I 6 0 a 16 24 T. STEVE > CQ7-10" I . 3 T. k I l!>c_AvAW4.Ac 14 e4c,4`71140,L1 "Ly CIA kpLw.lo &U..cm a. CR. zl� ST. AFFLE ST. S.W. npsaD ST -EST L_'A S. j 3C S.W. LELIs S.W.1 41 Lw =j I m DUVALL, ST 33 3. SW. ..m MIRE ST. PL. PATH ... CT. XP EH42 v T, A 4, ur ST. S.W. Ali 4v T CLb-W V, g' ------- vlf 'g 0. 4T; 7 .1 SIT, 4r, ('I r lye I � ray �/ L 1 -I i�j i. Xv LW. E.Amill St41A. ro S.W. ALOC-TA ST. 1 . p IV Lw FORMER PL ;0 x, T. on XTP • A /bM.9 1p+o 1p -4 dII &W. VlAwt a 0 'T•y •/ � • � � X11 r� D yil t'� MVS ` OC�.r) w. /IR— ST. S... O%dAqA C, 'ApIKWt M c EDQFWOOO ST. C.EQ yS'w 1 'E.0 • RILL 1w SA.0 3 ROE RPL. F'73 9 NkLV,.'W' al L SL IX D C T. ONAL CLROSE CREEK Cr DU qlL Cr. CT S N. W. O y S' r4llivo OVINITAINVIEW LANE C Co 3 .1 1(-, Sw N ------ o SL ct VfE. Sr. 3 .,U.Tbw Tj Pct I W, 0- To /7x w T� f F7 Li CITY®F T16AW WASHINGTON COUNTY,OREGON December 17, 1982 Portland General Electric Company Western Division 14655 SW Old Scholls Ferry Road Beaverton, OR 97.005 Attn: Mr. Gordon W. Utter RE: S.W. O'Mara Street Streetlighting Tigard, Oregon Dear Gordon: In compliance with the terms of the City's Architectural Barriers Removal Project (H.U.b.), it is our desire to purchase/install streetlights therealong said. roadway; to provide for completion of said project. Therefore, please consider this letter as an official request for P.G.E. Company to initiate action conveying ownership of the following units to the City: 1. Streetlight on Pole No. C21-2 #3048 2. Streetlight on Pole No. C21-2 #3105 3. Streetlight on Pole No. C21-2 #2985 Further, to provide for continuity and an adequate distribution of lighting therealong, please act to install a 5800Lu. H.P.S. unit on (existing) Pole No. C21-2 #758; said unit to become, also, a city owned streetlight. We would appreciate receipt of an invoice for all of the above as soon as possible to facilitate (our) early payment thereof; and, also, to facilitate rapidly finalizing our financial responsibility to H.U.D. Future maintenance and operational costs, thereinregard all four units, would subsequently be billed to the City via Schedule .#91, Option "B", as usual. 12755 S.W. ASH P.O. BOX 23397 TIGARD, OREGON 972.23 PH:639-4171 L s . Page 2 Gordon W. Utter Portland General Electric Company The enclosed "locational sketch map" should be of some assistance to you in orienting the aformentioned. Should you desire additional information, please contact me at 639-4171, Ext. 25. Yours truly, j John S. Hagman Supt. Engineering Divison JSH:pjr Enclosure 1: • G NC- IA - how—z ,.. 2 r : S Aw S/iS7L L BG l/O. WASHINGTON ;COUNTY ADMINISTRATION BUILDING 15Q N. FIRST AVENUE �► HILLSBORO, OREGON 97123 BOARD OF COMMISSIONERS OFFICE OF COMMUNITY DEVELOPMENT VIRGINIA DAGG,Chairman 848-8814 LYELL,GARDNER,Vice Chairman JIM FISHER BONNIE L.HAYS LUCILLE WARREN November 2, 1982 Mr. John Hagman City of Tigard P.O. Box 23397 Tigard, OR 97223 Dear John: On October 22,, 1982, we received your final voucher request in the amount of $25,152 for the CDBG funded project number 2012, Architectural Barrier Removal and Sidewalk Improvemenis. As you are aware, the iota] approved project cost was $46,250. Because the City chose to expend only $25,152 due to difficulties related to securing ease- ments, the unexpended amount of $21 ,098 will be reprogrammed to other block grant activities. We were somewhat disappointed that the 'City did not officially notify OCD of the decision to proceed with a scaled down project, and .therefore did not expend the entire amount of the award. Nevertheless, we have adjusted the anticipated accomplishments and will consider.the project c-hosed upon processing the above referenced voucher request. Very truly yours, I Ma h Prog m na er HJM:kw/ps an equal opportunity employer WASHINGTON COUNTY RECEIVED SEP 2 1 W ADMINISTRATION BUILDING 150 N. FIRST AVENUE HILLSBORO,OREGON 97123 BOARD OF.COMMISSIONERS OFFICE OF COMMUNITY DEVELOPMENT VIRGINIA DAGG,Chairman 648-8814 LYELL GARDNER,Vice Chairman JIM FISHER BONNIE L.HAYS LUCILLE WARREN September 18, 1981 Mr. Bob Jean City of Tigard P.O. Box 23397 Tigard, OR 97223 Dear Project Sponsor: The Office of Community Development has been informed by. HUD that Project #2012, Tigard Architectural Barriers Removal and Sidewalk Improvements, has cleared the environmental review process. You are authorized to charge program costs incurred as of September 11 , 1981 to the CDBG Program. Should you have any questions, please feel free to contact me. Since ly, Kar Jones ittle Comm evelopment Assistant KJW:ps an equal opportunity employer �`.•`=,, ;r I IN TON COUNTYvOFF I � CE� - - ,� C�,B;, PRU�. PROPOSAL 1 OF COMIMU;11TY DEVELOPMENT lti SE Second Avenue — _ _ - - FO_R_5TA1=F USE ONLY -----_.-M-�---^�-__. I !.i I !sbora, OR 97123 Project Nu:rber V Date.. Received �tligibi lity(503) 648-88IL1 -- - ! YES I Q i . FRuJECT TITLE : - _ —^--- Ac CEiITECTtLLM, BARRIER REMOVAL AND STDET,.IAI.K CONSTRUCTION_ PROGRIM _ 2 . PROJECT SUMMARY: (Briefly and specifically describe the need for the project and the strategies established to meet this need) Ninety--five percent of the sidewalks (beginning and ending at street intersections wi(h curbs) located in the project service area present an architectural barrier. } All sidewalks constructed in the City prior to 1971 were constructed without wheel-- ! chair. access ramps at the intersections . Pio sidewalks or street lights exist on the street where the new Senior Citizens Center is to be located. Only a narrow, bumpy, asphalt sidewalk exists on the section of McDonald Street which serves a large apartment complex that houses mostly r low,/moderate income individuals, and there are no existing street lights . The installation of wheelchair access ramps, sidewalks and street lights in strategic areas will provide the handicapped, elderly, and low/moderate income individuals with easier and safer access to their homes, the Senior Center, central . ' business district, City Hall, city parks, bus stops, schools and the library. 100 wheelchair access ramps, approximately 3500 lineal feet of sidewalks and 10 -strut lights will be constructed and installed during the program period.. I 1 i I I a 3. PROJECT ELIGIBILITY: (Cite the section of the Code of Federal Regulations which i qualities your project for CDBG funding) I Architectural Barrier Removal, 570.201(K) ; Sidewalks & Street Lights, 570.201(C)(9) PROJECT BENEF=ITS: a) Define the specific service area of the project: SEE EXHIBIT "A" 30.6, 307, Census Tract 308, 309, 31 i 5) Total nur.ibcr of beneficiaries , oranumber of people to be served: Number: SEE EXHIBIT "B" �_� Source : 1978 Housing Survey, City of Tigan- , � - i ` c) Total number and percen.tace of low and moderate-inco,e persons who Orli 11 i benefit . Plumber. See Exhibit "B" Percentage See Exhibit I! Source : 1978 Housing Survey, City of Tigard OCD 'morin 1 (rev. PROJECT: PERIOD: � 2 ! From July 1. 1.980 _ To _ June�30�1981 ^ 6. PROJECT SPONSOR: — ---- Name : Cityof Tigard Address : 12420 S1.1 1-lain Street Contact Person : -Raeldon R. Barker TiQ,;rrd, Oregon 972223 Phone CuiL Signature ��r',`�r�� =)��,�`�3 a) Will the sponsor be administering the project? Yes ems_ No (if no, specify) b) Will the sponsor assume legal responsibility for the operation and maintenance- of the project? i 'fes g project? ( if no, explain in description of the project , item #10, --� hasp operation and maintenance wi 11 be Provided,) PROJECT SUPPORT AND COMPATIBILITY WITH COMMUNITY NEEDS: j a) Have citizens expressed a need for this project? Appearances before City Council, let�ers Yes X _ No — ( I f yes , speci f•y hcw) & phc�e r ug to f fyy,; b) Is the project consistent with area community developr:ant or comprehensive plans? Yes --x— No SEE EXHIBIT "C" S. BUDGET SUMMARY: i j CDBG Budget Categories Other Sources of Funds t a) Personnel Services aa) Federal +� b) Office Supplies I bb) Stage j c) Operating Supplies _I I cc) Local Cash ! 3�1C `1 d) Communications _ I dd) County -- e) Travel & Training _I ee) In-Kind Service & Supply ' 2 OOr, _ — —t----- _ i f) Legal & Public Notices ! I ff) Other (specify) 1 i g) Consulting Services ' h) ProFessional Services i ) Construction Contracts 55,000 (1. j ) Caoital Outlay _ }i ' k-) Property Acquisition 1) Relocation Expenses m) Appraisal Fees n) Other (specify) ( -�! o) TOTAL CDBG REQUEST 55,000 gr TOTAL .OTHER FUNDS �!! � � ) 5,500 it .----'�TOTAL PROJECT cosr: Amount : $ 60.500 j 10. CrC;M?LETE DESCRIPTICN OF PROJECT: `f 1. GENERAL A. _Problem: Qnly sixty percent of all the streets in the City have sidewalks. Ninety-five jpercent of the sidewalks in the project service area do not have wheelchair access ramps and therefore present an architectural barrier to the handicapped. There is a need for 100 wheelchair ramps throughout the City. No side-::alks or street lights exist on O'Hara Street which is the street that will service the new Tigard Senior Citizens Center. McDonald Street, which serves a large apartment complex that houses mostly low/moderate income individuals, does not have any street lights and the existing sidewalk is asphalt, old and narrow, and is in poor condition. The absence of street lights and sidewalks present a safety hazard and a barrier to the residents of McDonald Street and O'Mara Street. B Purpose: i In the early development of the City there were no requirements for sidewalks, wheelchair ramps and street lights. For example, wheelchair ramps have only been required by City ordinance since 1971. All new-areas in the City have the above facilities but the older sections of the City do. not. The homeowners are unable to provide the facilities and the City alone does not have the funds and manpower. Therefore, the project will provide the necessary funds to eliminate architectural barriers and provide safet• streets . 1I. PROJECT INTENT A. Goals : 1. Remove architectual barriers for the handicapped and elderly and low/;noderate income persons. 2. Provide low/moderate income individuals, the elderly and the handicapped with safe, easy access to their homes, Senior Citizens Center, schools, City Hall, bus stops, parks, central business district, and the City Library. B. Objectives 1. Construct 100 wheelchair access ramps in the project service area (see Exhibit "A" for exact locations) . Construction to be completed :within the project period. (July 1, 1980 - June 30, 1981) 2. Construct a total of 3500 lineal feet of new concrete sidewalks in the I City on O'Mara Street . (from Hall Blvd to a point approximately 500 feet west of Senior. Center) ; McDonald Street (from Pacific Highway east to 100th Avenue) ;'`IBani.ta. Road (in front of Country View Apartments) . j 3. Install six (o) street lights on McDonald Street (from Pacific Highway east to 100th Avenue) and four. (4) street lights on O'Mara Street (from Hall Blvd. west to intersection of Wedgewood and O'Mara) . Cost of • street "li3hts to be borne by City. C. Tasks and Cost 1 . Preparation of specifications .and letting of bids (July I - August 31) $1,000 2. Construction of I-N, eelchair ramps (September - October 31) 35,000 I- __ (Ccntnu c4,_reversei f necessary) —� ,. : MAR 2 4 f,- b cc C. CAPITAL OUTLAY: 19. Capital Outlay: Quantity Item Total.-Cost g -0- 20, Real Property Acquisition: 21 . TOTAL CAPITAL OUTLAY 22. TOTAL HOUSING & COIN14. DEVELOPMENT AWARD ; S 46,250 j :.—�:c:i...�.r..::+4_:tik-'�^ ��iry.4'ti'•L--..., _.—.,..�..-.�.�__..._ �.....-...�.,.,.,.ti._,...,y.... 11 . SOURCES OF PROJECT FUNDING: 1 . Federal I $ 2. State 3. Local Cash I 2500 4. Count 2000 5. In-Kind Service $ SuRply 6. Other (detail ) Cr- . Subtotal ,S I 7 s— R•Q''�-�'S S. Housing 8 Comm. Dev. 46,250 9. TOTAL PROJECT COSTS 50,750 , III . AUTHORIZATION: March 20, 1981 Date Authorized Signature for Project March 20, 1981 _ e- Date Authorized Signature for P -0: ect COUNTY USE ONLY Reviewed and approve�d/by Washington County Office o Community Dev lopment on 19 X/ by ; 4 Item 2-1 ENVIRONMENTAL IMPACT ASSESSMENT CHECKLIST I . BACKGROUND 1. Name of applicant: City of Tigard 2. Address and phone number of applicant: 12420 SW Main St. P.O. Box 23397 3. Date checklist submitted: Tigard, OR 97223 639-4171 April 15, 1981 4. Agency requiring checklist: Washington County, H.U.D. 5. Project Name, if applicable: Architectural Barrier Removal/Sidewalk onstruction program 6. Nature and brief description of the proposal : Installation of 75 wheelchair access ramps, 3021 lineal feet of sidewalks and 10 street lights to provide the handicapped, elderly and low/moderate income individuals with easier and safer access to their homes, the Senior Center, core business district, City Hall, Library, parks, schools, and bus stops. 7. Location of proposal : See attached Exhibit A. 8. Estimated date for completion: June 30, 1982 9. List of all permits, licenses, or government approvals required for the proposal (federal , state and local-- Including rezones) : Construction permit and public works inspection required of contractor. 10. Do you have any plans for further additions, expansion, or further activity related to or connected with this proposal? If yes, explain: No. However, additional wheelchair access ramps may be constructed in the city in the future as necessary. 11. Do you know of any plans by others which may affect the property covered by your proposal? If yes, explain: No. rev. 3/80 -1- 11 . EXISTING CONDITIONS I . Natural Setting: (Briefly describe the area directly Involved, topography, geology, biological and botanical characteristics, atmospheric conditions, water resources, etc. , where applicable.) The proposed installation of wheelchair access ramps, street lights, and sidewalks will be in developed residential areas. Nine wheelchair access ramps scheduled for SW Main Street are in commercial areas. The proposed sites for sidewalk construction are in residential areas and are covered mostly with weeds and grass. There are no trees on any of the sites. See enclosed map (Exhibit A) for additional information on topography. 2. Cultural Setting: (Briefly describe the land uses, population . characteristics, structural Improvements, services, public utilities, historical significance, etc., where applicable.) The proposed sites for installation of wheelchair access ramps, street lights and sidewalks are within the corporate boundaries of the City of Tigard and within the City's Neighborhood Planning Organizations No. 1,3., and 6. These neighborhoods contain .an estimated 6400 people. The sites are zoned residential except for the SW Main Street area which is zoned commercial. No structures or sites of historical significance exist in NPO's 1,3, or 6. -2- Ill. ENVIRONMENTAL IMPACTS (Explanations of all "yes" and "maybe" answers are required. ) ATTACH EXPLANATIONS ON SEPARATE SHEET ON BACK - USING CORRECT NUMBER ASSIGNMENTS. Yes Maybe No 1. Earth. Wiil the proposal result In: a. Unstable earth conditions or in any changes in geologic substructures? b. Disruptions, displacements or overcovering of the soils: g c. Change in topography or ground surface relief features? X d. The destruction, covering, or modification of any unique geologic or physical features? R e. Any increase in wind or water erosion of soils, either on or off the site? Y f. Changes in disposition or erosion of beach sands, or in changes in siltation, deposition, or erosion which may modify the channel of a river or stream or the bed of the ocean or any bay, Inlet or lake? g Explanations: Back Page 2. Air. WIII the proposal result in: a. Air emissions or deterioration of ambient air quality? X b. The creation of objectionable odors? X c. Alteration of air movement, moisture or temperature, or in any change in climate,. either locally or regionally? x Explanations:- Back Page l , -3 Yes Maybe No 3. Water. Will the proposal result in: a. Changes in currents, or the course or direction of water movements, In either marine or fresh waters? X b. Changes in absorption rates, drainage patterns, or the amount of surface water runoff? X c. Alterations to the course or flow of flood waters? d. Change in the amount of surface water in any watercourse? JL_ e. Discharge into surface waters, or in any alteration of surface water quality, including temperature or turbidity? g f. Alteration of the direction or rate of flow of ground waters? g. Change-in the quantity of ground waters, either through direct additions or withdrawals, or through interception of an acquifer by cuts or excavations? I. Reduction in the amount of water otherwise available for pub is water supplies? Explanations: Back Page 4. Flora. Will the proposal result in: a. Change in the diversity of species, or numbers of any species of flora ( including trees, shrubs, grass, crops, micro-flora and aquatic plants)? X b. Reduction of the numbers of- any unique, rare or endangered species of flora? g c. Introduction of new species of flora Into an area, or in a barrier to the normal replenishment of ex,l sting species? x �. Explanations: Back Page -4- . . YE Maybe No 5. Fauna. WIII the proposal result in: a. Changes in the diversity of species, or numbers of any species of fauna (birds, land animals i`nc l ud i ng reptiles, fish and shellfish, benthic organisms, insects, or micro-fauna)? - -- b. Reduction of the numbers of any unique, rare or endangered species of fauna? C. Introduction of new species of fauna into an area, or result in a barrier to the migration or movement of fauna? �. d. Deterioration to existing wildlife habitat? g .Explanations: Back Page 6. Noise. Wil_I the proposal increase existing noise levels? R Explanation: Back Page 7. Light and Glare. Will the proposal produce new light or glare? % Explanation: Back Page 8. Land Use. Will the proposal result in the alteration of the present or planned land use of an area? X Explanation: Back Page 9. Natural Resources. Will the proposal result In: a. Increase In the rate of use of any natural resource? X b. Dep letion . of any nonrenewable resource? g Explanation: Back Page 10. Risk of Upset. Does the proposal involve a rtsk of an explosion or the release of hazardous substances (including, but not limited to, oil , pesticides, chemicals or radiation) in the event of an accident . or upset conditions? Explanation: Back Page -5- Ye Maybe No 11. Population. Will the proposal alter the location, distribution, density, or growth rate of the human population of an area? X Explanation: Back Page 12. Housing. Will the proposal affect existing housing availability, or create a demand for additional housing? X Explanation: Back Page 13. Transportation/Circulation. Will the proposal result in: a. Generation of additional vehicular movement? X b. Effects on existing parking facilities, or demand for new parking? g C. Alterations to present patterns of circulation or movement of peop1a and/or goods? - - d. Alterations to waterborne or air traffic? Explanations: Back Page 14. Local Services. Wiil the proposal have an effect upon, or result in a need for new services in any,of the following areas: a. Fire. protection? _X__ b. Police protection? X c. Schools? X d. Parks? g e. Maintenance of public facilities, including roads? x f. Other governmental services? Explanations: Back Page 15. Energy. Will the proposal result in: C. a. Use of substantial amounts of fuel or energy? X -6- • YE Maybe No b. Demand upon existing sources of energy, or require the develop- ment of new sources of energy? g Explanations: Back Page 16. Utilities. Will the proposal result in a need for new systems, or alterations to the following utilities: a. Power or natural gas? R b. Communications systems? R c. Water? d. Sewer or septic tanks? e. Storm water drainage? f. Solid waste and disposal? R Explanations: Back Page 17. Human Health. Will the proposal result 16 the creation of. any health hazard or potential health hazard (excluding mental health)? R Explanation: Back Page 18. Aesthetics. Will the proposal result in the obstruction of any scenic vista or view open to the public, or will the proposal result in the creation of an aesthetically offensive site open to public view? R Explanation: Back Page 19. Recreation. Will the proposal result in an impact upon the quality or quantity of existing recreational opportunities? R Explanation: Back Page 20. Archeological/Historical.. Will the proposal result in an alteration of a significant archeological or historical site? Explanation: Back Page -7 IV. ALTERNATIVES TO THE PROPOSAL 1 . Briefly describe any alternative modifications to the proposal . (a), Decrease number of wheelchair ramps installed. (b) Decrease amount of sidewalks constructed. (c) Increase amount of sidewalks constructed. 2. Briefly describe any alternative proposals including no action. (a) Install wheelchair. ramps only. (b) Install wheelchair ramps and street lights. (c) Construct sidewalks only. (d) No action. The sponsor hereby certifies that the information furnished in this Environmental Impact Assessment is true and accurate to the best of his (its) knowledge. . DATE: y� �'7— d SIGNATURE TITLE: City Administrator -8- Please use this page to explain all questions answered "yes" or "maybe" on the previous pages. B. (c) Pedestrian traffic may be altered as a result of installation of sidewalks and wheelchair ramps. -g- MAR 3 U 1961 WASHINGTON COUNTY CIS. OF SIGARo ADMINISTRATION BUILDING 150 N.FIRST AVENUE HILLSBORO, OREGON 97123 1503).648-8681 OFFICE OF COMMUNITY DEVELOPMENT 648.8814 March 24, 1981 q City of TIgard P.O. Box 23397 Tigard, OR 97223 RE: Architectural Barrier Removal and..Sldewalk Improvements #2012 Dear Sponsor: Federal Law requires that each project being considered for funding under the CDBG Program must undergo an environmental review to determine' whether or not significant environmental effects would result;: A` summary of the environmental assessment procedure is included .in Section 2 of the CDBG 'Procedures Manual , August, 1980. Enclosed is an environmental impact checklist which must be completed. . Please direct the checklist .to the staff person best qua IIfled. to answer the questions It 1s important that the checklist be filled. out as completely as possible. It should be returned to the Office of Community Development as soon as possible, but no later than April 20, 1981 . If any problems are encountered, .technical assistance will be available from OCD,. Since no project can draw funds until an environmental assessment is completed, It is to your advantage to return the checklist quickly so OCD staff can determine whether a ,full scale Environmental Impact Statement (EIS) is required. Thank you for.your cooperation.•.. Sincer ly, , Karn Jon s Whittle C uni Development .Assistant KJW:ps enclosure March 20, 1981 CITYOF TIGARD WASHINGTON COUNTY,OREGON Mr. Hank March _ Office of Community Development 150 North First Avenue Hillsboro, Oregon 97123 Re: Tigard Architectural Barriers Removal & Sidewalk Improvements Project # 2012 Dear Mr. March: Enclosed is the Authorization Signature Card for the above referenced project for 1981-82. Also enclosed are two copies of form OCD1-A, 5/79, Budget Summary for Project #2012. Sincerely, R. R. Barker City Administrator RRB:lw Enc. 12420 S.W. MAIN P.O. BOX 23397 TIGARD, OREGON 97223 PH: 639-4171 Project No. 2012 Project Year 1981-32 AUTHORIZATION SIGNATURE CARD Applicant's Name City of Tigard r, ro d Address PO Box 23397 (12420 SW Rain) City, State, Zip Ti�,ard Oregon 97223 Telephone Number (503) 639-4171 •, Program Name Architectural Barriers Removal & Sidewalk Improvements s �.: :...... .. ..... .... ...... . ....... .. ......... SIGNATURE OF INDIVIDUALS AUTHORIZED TO SIGN FINANCIAL DOCUMENTS: Any TWO signatures required to sign any financial document NAME (TYPED) SIGNA`TUURE)�y,� Raeldon R. Barker Doris ti a r t i g V)ilbur Bisho rAt I certify that the signatures above are of the individuals authorized to execute financial documents. ;arch ?_u, 1981Al t/`. Date Signature of Authorized Official City Administrator _ Title of Authorized Official c WP- Project Number 2012 Project Year 1981-82 BUDGET SUMMARY Community Development Block Grant Legal Name of Entity city of Tigard Address• PO Box 233.97 (12420 SW Main) City. Tigard State Oregon Zip 97223 1 . BUDGET LINE ITEMS: A. PERSONNEL SERVICES: 1. Number: of 3. Total 4• Portion Chargeable to 2.�JobTitle Community DevelopmentEmpIoyeesSalary - -----�--- ---- -4M-ook Grant .__ .. $ I$ -0- i I l 5. Subtotal $ 6. Extra Help/Overtime I 7. Fringe Benefits f � 8. TOTAL PERSONNEL COSTS I $ $ -0- B. MATERIALS AND SERVICES: I 9. Office Supplies i 110. 02erating Supplies ' 1 I11. Communications 12. Travel al3d Training 113. Legal and Public Notices 114. Consulti:n-q Services 115. Professional Services '16. Construction Contracts 46,250 117. Other: Specify 18. TOTAL MATERIALS AND SERVICES I$ 46,250 OCD1-A,5/79-p.1 C. CAPITAL OUTLAY: 19. Capital Outlay: Ouantity Item Total Cost $ -0- I 20. Real Property Acquisition: 21. TOTAL CAPITAL OUTLAY S i 22. TOTAL HOUSING & COMM. DEVELOPMENT AWARD $ 46,250 � II . SOURCES OF PROJECT FUNDING: 1. Federal i $ 2. State 3. Local Cash i 2500 4. Count 5. in-Kind Service & Supply 2000 6. Other (detail ) i Subtotal I$ Housing b Comm. Dev. I 46,250 TOTAL PROJECT COST S 50.750 III . AUTHORIZATION: March 20, 1981 Date Authorized Signature for Project March 20, 1981 Date Authorized Signature for Project COUNTY USE ONLY Reviewed and approved by Washington County Office of Community Development . on 19 by tgna ure •OCD1-A,5/79-p.2 WASHINGTON COUNTY A ADMINISTRATION UIL OREGON 9 N. FIRST AVENUE HI0� ® 15031.848-8681 OFFICE OF COMMUNITY DEVELOPMENT 648.9814 . DATE: March 180 1981 TO: CDBG Project Sponsors #2012 Architectural Barriers Removal& Sidewalk Improvements . FROM: Program Manager RE: Budget Summary, Authorization Signature Card, and Contracts Dear Mr. Barker This year I, would like to go through the contracting .procedures .as early as possible in order to al low , 1.98I_ program activities to begin as soon as. we officially hear from HUD about the third year entltl,ement. . That announcement usually arrives during the. first week in .July. As stipulated in the OCD 'Procedures Manual , sponsors must submit a Budget Summary and .an In. Signature Card to :the County before we process your contracts. Both 'documents, when accepted by the County-, will be made attachments to the contract. You should budget $146.,250 for the 1981.-82 program year. � d0✓d- Please return your Budget Summary and Signature Cards to my office by Friday, April 10, ,1981 so l can forward you the standard contract(s)_ which can go on. your late Mayor early June Council/Board Agendas. If you have any questions, about the,forms or procedures, please give me a call at 648-8814. Sincerely, H.. J. March Program Manager Encl .: OCD1-C, 5/79, Authorization Signature Card +. OCD.-A, 5/79, Budget Summary HM/ac:ps January 6, 1981 C'rfOF TIFARD WASHINGTON COUNTY.OREGON Washington County Office of Community Development 150 North First Avenue Hillsboro, Oregon 97123 Attn: Karen Whittle Re: Revisions to Tigard Architectural Barrier Removal and Sidewalk Construction Project. Dear Ms. Whittle: In its initial proposal, the City of Tigard requested a total of $55,000 to construct 100 wheelchair ramps and 3500 lineal feet of new sidewalks in our community. Because the proposed grant amount was reduced from $55,000 to $46,250, it was necessary to reduce the number of wheelchair ramps and lineal feet of sidewalks to be constructed. The new figures are as follows: 75 wheelchair ramps @ $375.00 $ 28,125 3021 lineal feet sidewalk @ $6.00 18,125 TOTAL CDBG $76,250 The City's costs will be as follows: 10 street lights (cash) . $ 2,500 Prepare Bid Specs, etc. (in-kind) :.1,000 Inspections During Construction (in-kind) 12000 TOTAL CITY $ 4,500 TOTAL PROJECT 112,750 Your assistance on this project is appreciated. If any additional information is needed, please call me at 639-4171. Sincerely, Raeldon R. Barker City Administrator RRB:lw 12420 S.W. MAIN P.O. BOX 23397 TIGARD, OREGON 97223 PH: 639-4171 fat WASHINGTON COUNTY ADMINISTRATION BUILDING 150 N. FIRST AVENUE HILLSBORO, OREGON 97123 (503) 648-8681 BOARD OF COMMISSIONERS MILLER M. DURIS,Chairman OFFICE OF COMMUNITY.DEVELOPMENT 848-8814 JIM FISHER,Vice Chairman VIRGINIA DAGG March 6, 1980 RECEIVED. MAR 101980 CITY OF TIGARD Mr. Raeldon Barker City of Tigard P.O. Box 23397 Tigard, OR 97223 RE: CDBG Projects #1039 and #2012 . Dear Ray: Thank you for your letter confirming that if selected, the City of . Tigard was willing to delay its Barrier Removal 'and Sidewalk Construction Project (#2012) until the 1981 program year (July 1 , 1981 to June 30, 1982) . Because of the limited number of dollars that were available that. particular . strategy was officially adopted and your project is listed amongst the County's forecasted 1981 activities. My office will advise you at. a leater date of the additional steps that must be completed before any actual fund ing is authorized. Ray, with regard to Project #1039, 1 am formally confirming that the Block Grant is definitely planning to recycle the surplus $43,800 Tigard had remaining in its CDBG budget under the land acquisition line item... Accord- ingly, please submit a request for Budget Revision (attached) decreasing . the $94,000 in real property acquisition to $50,200. Ray, I appreciate your cooperation and Tigard's participation in the CDBG program. My V ry Bes ishes, H. J. Mar h Program anager attachment HM/ac CI`T Y OF TIGARD P.O. Box 23397 12420 S.W.Main Tigard,Oregon 97223 ..January 16, 1980 Washington County Office of Community Development 150 N. First Avenue Hillsboro, Oregon 97123 .Attention: Mr. Hank March, Project Director Subject: Proposal No. 2012, Tigard Architectural Barrier Removal Project Dear Mr. March: This will confirm that the City of Tigard, in order for the Washington County Community Development Program to achieve maximum use of its funds, agrees to postpone its Architectural Barrier Pro- ject to the third year of the CDBG Program. The Oregon .Department of Transportation still plans to construct abouttwenty-five wheelchair ramps during 1980 on Pacific Highway. The City will plan to install seventy-five wheelchair ramps during the 1981-82 fiscal year. With the above work occurring in two different years, we may not be able to "show" as much funding from "other sources". If this creates a .problem for you or the City please let me know. Sincerely yours, Raeldon R. Barker City Administrator RRB:lm WASHINGTON COUN'T'Y ADMINISTRATION BUILDING 160 N. FIRST AVENUE HILLSBORO,OREGON 97123 (603) 648.8681 BOARD OF COMMISSIONERS MILLER M.DURIS,Chairmen OFFICE OF COMMUNITY DEVELOPMENT JIM FISHER,Vice Chairman 648.8814 VIRGINIA DAGG DATE: January 11 , 1980 TO: Policy Advisory Board -and Citizens Advisory Committee FROM: Staf*16-1 RE: Funding Recommendations for Program Year Two Staff averaged the proposal rankings of the CAC and PAB as this was what occurred last year and is the most equitable and objective manner of recommending proposals to be funded. It appears that only the top two or three proposals and the Hillsboro NSA can be funded within the monetary limits. Staff believes that these top three proposals meet identi- fied community needs, do not duplicate or conflict with any other services or facilities . presently available,; and are in conformance with community development strategies where Applicable (see summary attached). In an attempt to expedite the funding selection process at your next respective meetings, staff has prepared the attached packet. Each packet contains the following elements: Attachment A: A 1980 mini-budget showing: (1) the amounts recommended to be set-aside for management, planning and contingency/local options. (2) the amount of additional funds recaptured from 1979. . (3) the estimated additional costs we will encounter. (4) the total number of dollars that can be used to fund 1980 needs projects. Attachment B: ' A 1.981 mini-budget showing the same kinds of information categories as cited above. Attachment C: A display of the results of the entire rating process shoring the CAC, PAB, and Composite (averaged) rankings. Attachment D: A capsulized staff assessment of .the 1980 project proposals in terms of their meeting community development needs and strategies. These appraisals were made from the 3-year community development profiles submitted by- participating jurisdictions and the County. The projects are listed beginning with the project that rated highest (when averaged) , then in descending order. Attachment E: Based on the composite ratings, known dollars available, program requirements and overall community development strategy, staff makes two funding options, A and B, available for your review. It became apparent that because the highest ranked proposals involved. large amounts of money, that few proposals could be funded in this program year. To fundthe maximum number of proposals, staff contacted the project sponsors of highly ranked proposals and requested that they make some accommodations. OCD Staff to PAB/CAC --. 1/11/80 -- p.2 Tigard agreed to postpone itsprojectto the third year. Both BEWARE. and Edwards. Cente r were asked to alter their. proposaas. or increase their matching funds in order to reduce their CDBG requests. Since at. the end of the first program year we must allocate our remaining contingency funds to some project (we have already budgeted the maximum 1.0% of grant to second year contingency);, or return the. money to. HUD,,. stdff recommends that the remaining contingency funds up to the maximum amount necessary ($77,0,72) be allocated to the project which has the shortfall . Staff recommends adoption of Option A as the most logical and cost effective solution for project fund i n g'l n 'Program:Year-.Two: i I i i I i i i HMmk/ac ATTACHMENT "A" ESTIMATED 1980 PROGRAM MANAGEMENT COSTS (2nd Year) 1". General Admini-stration $142,100 2. Planning Projects 32,000 3. Contingency/Local, Options 203,000 $377,100 ESTIMATED SOURCES FOR AD04TIONAL 1980 ACTIVITIES Sources Amount 1.. Tualatin Valley Workshop, Land Acquisition Cancelled $ 80,000 2. Tigard Senior Center Pzoject,i•1st -year Returned 44,000 3. Cherry Grove Park, 1st 8 2nd year Cancelled/returned 20,000. 4. 1979 Planning Projects Returned 5,000 5. 1980 Proposed Planning (reduced from 190,600 to 32,000) Returned 158,600 6. 1980 Proposed General Administration (reduced from 190,600 Returned 48,500 7. 1980 Estimated Entitlement to 142,100) Increased 124,000 8. Unobligated Amount 33,467 TOTAL. $513,567 1980 ESTIMATED ADDITIONAL COSTS 1 . Unreal ized/Obligated.1979 Program Income (Tualatin Project) $ 20,000 2. Increased 1980 Contingency/Local Option (from 190,600 to 203,000) 12,400 SUBTOTAL $ 32,400 TOTAL ESTIMATED ADDITIONAL INCOME SOURCES $513,567 TOTAL ESTIMATED ADDITIONAL COSTS - 32= TOTAL FOR 1980 ALLOCATIONS $481 ,167 ATTACHMENT "B" ESTIMATED 1981 PROGRAM MANAGEMENT COSTS (3rd Year) 1 . General Administration $150,000" 2. Planning Projects 1201,000" 3. Contingency/Local Options 2034,000. (10% of entitlement) $473,000 ESTIMATED SOURCES FOR ADDITIONAL 1981 ACTIVITIES Sources Amount 1. Cherry Grove Park (181 portion) Cancelled $ 10„000 2. 1981 Estimated Planning (reduced from 182,791 _to 120,000) . Returned_ 62,791 3. 1981 Estimated Gen' l Administration (reduced from 182,791 Returned 32,791 to 150,000) 4. 1981 Estimated Entitlement Increased 124,000 5. 1981 Unobligated Amount 669,076 TOTAL $898,658 1981 ESTIMATED ADDITIONAL COSTS 1. 1981. Contingency Funds (.increased from 182,791 to 203,000) $ 20,209 2. Phase III Hillsboro NSA 370,000 SUBTOTAL $390,209 TOTAL ESTIMATED ADDITIONAL INCOME SOURCES $898,658 TOTAL ESTIMATED ADDITIONAL COSTS 3909209 TOTAL FOR 1981 ALLOCATIONS $508,449* From this amount a set-aside :should" be made for Housing Rehabilitation. ATTACHMENT "C" 1/4/80 COMPOSITE RATINGS OF 1980 BLOCK GRANT PROJECT PROPOSALS PROPOSAL CDBG AMOUNT CAC AVERAGE PAB AVERAGE COMPOSITE NUMBER TITLE/ACTIVITY REQUESTED AND- RANK AND RANK AVERAGE 2012 Tigard Architectural Barrier $ 46,250.00 64.111 2 61 .7.78 1 62.944 1 Removal 6 Sidewalk 2004 BEWARE Acquisition Rehabil- $173,889.00 67.888 1 57.000 6 62.444 2 itation. of Property 2003 Rehabilitation (Edwards) $3440800.00 63.888 3 59.000 *4 61 .444, 3 Center Construction 2014 Forest Grove Senior Center $ 89,900.00 59.888 4 61 .444 2 60.666 .4 Expansion 2015 North Plains- Community Hall $ ,92,292.00 58.666 5 60. 111 3 59.388 5 and. Park Improvements 2013 Hillsboro N.W. Neighborhood. $122,100.00 56.555 7 56.222 7 56.388 6 Revitalization -- Phase II 2005 Beaverton Architectural $ 33,789.00 50.111 $ 59.000 �4 54.555 7 Barrier. Removal 2011 WCCAO County-wide Weathers- $184,.160.50 58.555 6 47.125 11 52.840 8 zation/Minor Home Repair 2006 Beaverton Housing Rehabili- $180,000.00 47.111 10 51 .000 9. 50:.111 9 tation '(continuation) 2009 North Plains Senior Center $187,675,00 49.222 .9 49.778 10 49.500 10 Expansion 2009 Beaverton L. I . D. $ 65,800.00 40.777 11 53.333 8. 47.055 11 Assessment Payments tie between 4th S 5th ATTACHMENT "D" 1/11/80 CONFORMANCE OF PROPOSALS WITH COMMUNITY DEVELOPMENT STRATEGIES Proposal #2012: Tigard Architectural Barrier Removal and Sidewalk Construction Program: This proposal is listed as Priority number 2 among 4 priorities in the City of Tigard's Communi ty .Development strategy. The proposal` -does support a first year CDBG funded project (Tigard Senior Center) and staff recommends this proposal for funding in the second program year. The city agrees to postpone project to 3rd year tf necessary. Proposal #2004: BEWARE Acquisition and Rehabilitation of Property: A need for such a facility was not listed . in any community's community development. strategy. BEWARE currently provides .shelter for battered women on a county-wide basis in a rented facility whichthe owner intends to convert to commercial use in 1980. No other similar service or facility exists in Washington County. The current shelter house facility is usually filled to capacity. Support for this proposal has been expressed by the Hillsboro police chief, a church leader, and several women who have used BEWARE's services. Staff has determined that this proposal serves a definite need in Washington County and recommends that it be funded in the second program year. Proposal #2003: Edwards Center Facility Construction: A need for such a facility. was not listed in any community's communitydevelopment strategy. Like BEWARE, the Edwards.Center provides services on a county-wide basis. By consulting with the County's Department of Mental Health, OCD staff has determined that there is a need for more facilities for the clientele which Edwards Center serves. A waiting list for the Edwards Center program now exists and the construction of this facility would help to eliminate the list. Staff recommends this proposal for second year funding.. Proposal #2014: Forest Grove Senior Center Expansion: This proposalis compatible with the City of Forest Grove's. Community Development strategy. However, .staff has determined that the expansion of the senior center is not considered the highest priority community development need in Forest Grove. Staff believes it is important to note that a facility for senior citizens does already exist in Forest Grove. The proposal is to expand the present facility to provide storage space for food and more privacy for health care programs. Staff does not believe that this .is. an.. urgently neededproject..considering the limited amount of available funding. Proposal #2015: North Plains Community Hail and Park Improvements: This proposal was listed as Priority number 5 out of 10 needs in North Plains' Community Development strategy. A community hall presently exists but is in extremely deteriorated condition. The park improvements would provide new recreational facili- ties. Due to the reltatively. low priority of this project within North Plains and the. fbet that there is an existing facility, staff recommends this project for funding only if for some reason more highly ranked proposals cannot be funded. Proposal #2013: Hillsboro N.W. Neighborhood Revitalization -- Phase II : This proposal is in a designated NSA and must be funded in order to maintain its NSA designation. The proposal is .listed as the highest priority item in Hillsboro's Community Development strategy. Staff recommends. this project for funding in the second_.program year, and $370,000 should be set aside for 3rd year funding of Phase III of this project. CONFORMANCE OF PROPOSALS WITH COMMUNITY DEVELOPMENT STATEGIES p.2 Proposal #2005: Beaverton Architectural Barrier Removal : This proposal is included as .Pri.ority 3 among 4 in Beaverton's Community Development strategy. The .proposal .meets a documented community need and would represent a continuation of a. first year project. If more: highly ranked proposals cannot be funded .for some reason,. staff recommends that this proposal be funded. Proposal #2011 : WCCAO County-wide Weatherization/Minor Home Repair: Although not specifically mentioned in any community's community development strategy, thereis generally a. recognized need for weatherization.due to the critical energy situation. WCCAO proposes to use CDBG, funds for minor home repair„ and it is diffi- cult to ascertain the extent-.of the need for such repairs. Due to the lack of cost effectiveness of this proposal., staff cannot recommend It for fundfng. Proposal #2009: North Plains Senior Center Expansion: This proposal is listed as priority number 6 out of a total of 10 needs in the North Plans Community Development strategy. There is .a senior center in the community, and an expansion would enhance:tts capability to better serve. its clientele. Staff recommends this:projectfor funding only if sufficient funds were to become available. It is not considered a high priority proposal . Proposal A2006: Beaverton Housing Rehabilitation: -i The preservation of the existing housing stock is the 'highest priority in the City of Beaverton's Community: Development strategy. ' The proposal has merit, however staff believes that..the structure of Beaverton's program does not make the most efficient i use of funds. Staff recommends this proposal for funding only if sufficient funds were to become avaLlable. Proposal #2007: Beaverton L. I .D. Assessment Payments: The improvement of road conditions is. the second of four priorities in Beaverton's Community Development strategy. The major problem with this proposal is the lack of citizen participation (in terms of many of the res.idents not being informed that a L. I .D.. might be formed) and the incompleteness. of the i.n.itial proposal . If the City of Beaverton can deal. with these issues in the next year, staff recommends this proposal be resubmitted for future evaluation. ATTACHMENT "E" 1/11/80 OPTION A 1980 (2nd Year) Total _Avai.lable: $481 ,167 1981 (3rd Year) Total Available.: $508,449 1 . #2013, Hillsboro NSA - II 122,100 4. #2012,. Tigard Barriers. 46,250 2:. #2004, -BEWARE Shelter 159,889 5. County-wide Housing Rehab 250,000 3. #2003,. Edwards Center 276,250 .$558,239 Remaining to Allocate 212,199 Amount Available 481,.167. $508;449 Shortfall $ 77,072* 1 . Musa be funded (NSA) . 2. Second highest ranked project when averaged. . BEWARE has agreed to commit an additional $14,000 in matching funds for acquisition, thereby reducing their total CDBG request.. 3. Third highest ranked. project when averaged. Edwards Center has agreed to reduce their cons ruction. reques:t to $255: 000 rather than $310,000, contribute 1.4% of the architec= tural consulting services,. reducing the CDBG request for this -to $21 ,250 and elimi- nate the $1'0,000.:in personnel. services, thereby reducling their total request by $68,550.. i Thiswas done to:`facilitate the funding of their project on one year, as they prefer, rather than spreading it over a two-year period. 4. The City of Tigard, the highest ranked project on an averaged basis, has agreed to postpone their project for third year funding. 5. Set aside for housing rehabilitation in 1981. Staff recommends that whatever contingency funds up to $77,072 that remain on June 30, 1986 be allocated to the Edwards Center project. If an amount over $77,072 remains, the difference. wil.L be allocated.to another project. Edwards. Center has committed itself to making up the difference In funds if less than $77,072 is left in contingency a at the end of program year one. 1/11/80 OPTION B 1980 (2nd Year) Total Available: $481 ,167 1981 (3rd Year) Total. Available: $508,449 1. #2013, Hillsboro NSA - it 122,.100 7. #2003, Edwards Center - II 310,000 2. #2012., 'Tigard Barriers 46,250 8. County-wide Rehabilitation 198,449 3. #2004, BEWARE Shelter. 173,889 $508,449 4. #2003, Edwards Center - I. 349800 5. #20.14, Forest Grove Sr. Ctr. 89,900 466,939 6. Increase 1980 Housing Rehab or reassign 14,228 $481 ,167 1 . Must be funded (NSA) . 2. Highest ranked (averaged) .Meets all criteria/strategy. 3. Second-highest (averaged) needs project. Meets criteria/strategy- 4. Third highest project. Funding in total during a single program year creates several problems, such as: A. There are not sufficient funds' available if 1 , 2, and 3 above are funded ahead of Edwards B. When phased over two years, a greater degree of .funding i,s possible; how- ever the impact on remaining funds in 1981., after allocating housi,,ng rehab monies, is that there is nothing left for the third year funding cycle. C. Question legality of allocating all funds since we only advertized the avail- able Year 2 funds, and:some sponsors may have elected to wait for 3rd year funding when it was anticipated more monks would be available. 5. Next project that meets needs and CD criteria/strategy. 6. . The $:14;228 excess,.. added to the .$200,000 already in reserve for County-wide Housing Rehabi1itation_ in 1980, increases the total to $214,228. As an option, the $14,228 '. could be assigned to: another project, using a small amount of the contingency allocation ($203,000) to make that possible. 7. Construction ptiase. of Edwards project,. #2003, would probably require additional funding due to inflation in construction costs, caused by waiting an additional year. This would probably come from third year contingency funds. 8. Set-aside to meet Housing Rehabilitation goals. A larger amount would be preferable in order to generate more loans. NZ, ' ,. CITY Y TIGARD . P.O.Box 23397 12420 S.W.Main Tigard,Oregon 97223 November 30, 1979 Washington County Office of Community Development 150 N. First Avenue Hillsboro, Oregon 97123 Attention: Mr. Hank March,- Project Director Subject: CDBG Project Proposal Dear Mr. March: Enclosed for your consideration is the Community Development Block Grant Project Proposal for Tigard"s proposed architectural Barrier Removal and Sidewalk Construction Program. The proposed project also includes the installation of street lights -to be funded by the City of Tigard. The installation of wheelchair access ramps, sidewalks and street lights in strategic areas will provide the handicappe4 and elderly, and low/moderate income individuals with easier and safer ,access to their homes, the Senior Citizens Center, Central Business District, City Parks, Bus Stops, and Schools. We look upon the Community Development Block Grant Program as the best method of funding this worthy project. We also feel the project meets the goals of the CDBG Program. Your careful consideration of Tigard's proposal will be greatly appreciated. Sincerely yours, Raeldon R. Barker City Administrator RR&:lm. Enc. rASH I14GTON COUNTY OFFICE - CDBG PROJE PROPOSAL I 1 6F C6MMUNITY DEVELOPMENT 207 SE Second Avenue FOR STAFF USE ONLY Hillsboro, OR 97123 Project Number Date Received Eligibility (503) 648-8814 YES NO � 1 . PROJECT TITLE: ARCHITECTURAL .BARRIER REMOVAL. AND SIDEWALK CONSTRUCTION PROGRAM- 2. PROJECT SUMMARY: (Briefly and specifically describe the need for the project and the strategies established to meet this need) II Ninety-five percent of the sidewalks (beginning and ending at street intersections with curbs) located in the project service.. area present an .architectural barrier. i All sidewalks constructed in the City prior to 1971 were constructed without wheel chair access ramps at the intersections. No sidewalks or street lights exist on the street where the new Senior Citizens Center is to be located. Only a narrow, bumpy, asphalt sidewalk exists on the section of McDonald Street which serves a large apartment complex that houses mostly low/moderate income individuals, and there are no existing street lights. The installation of wheelchair access. ramps, sidewalks and street lights in strategic areas will provide the handicapped, elderly, and low/moderate income individuals with easier and safer access to their homes, the Senior Center, central business district, City Hall, city parks, bus stops, schools and the library. 100 wheelchair access ramps, approximately 3500 lineal feet of sidewalks and 10 1 street lights will be constructed and installed during the program .period. j f i a i F3. PROJECT ELIGIBILITY: (Cite the section of the Code of Federal Regulations which I qualifies your project for CDBG funding) i Architectural Barrier Removal, 570.201(K) ; Sidewalks & Street Lights, 570.201(C)(9) 4. . PROJECT BENEFITS; i. a) Define the specific service area of the project: _ SEE EXHIBIT "A" 306, 3079 } Census Tract 308, 309, 319 s b) Total number of beneficiaries , or .total number of people to be served: 1 Number: SEE EXHIBIT "B" Source: 1978 Housing Survey, City of Tigard c) Total number and .percentage of low and moderate-income persons who will benefit: Number: See Exhibit "B". Percentage: See Exhibit "B" Source: 1978 Housing Survey, City of Tigard kI 1 L OCD Form 1 (rev. 9/79) 5. PROJECT PERIOD: .� .2 from July 1. 1980 To June 30 1981 6. PROJECT SPONSOR: Name: City of Tigard Address : 12420 SW Main Street Contact Person : Raeldon R. Barker Ti rd, Oregon- 97223 Phone; 1r.4n�1��9- 171 Signature: a) Will the sponsor be administering the project? Yes x No (if no, specify) b) Will the sponsor assume legal responsibility for. the operation and maintenance of the project? Yes . X No (If no, expl.ajn in description of the project, item #10, how operation and maintenance will be provided.) 7. PROJECT SUPPORT AND COMPATIBILITY WITH COMMUNITY NEEDS: a) Have citizens expressed a need for this project? Appearances before City Council, letters Yes _X No (If yes , specify how) ' F, =hong rallc to City Adminiatratnr_ b) Istheproject consistent with area--community development or comprehensive plans? Yes X No SEE EXHIBIT "C" S. BUDGET SUMMARY: CDBG. Budget Categories Other Sources of Funds I a) Personnel Services i aa) Federal b) Office Supplies bb) State c) Operating Supplies I cc) Local Cash3,500 �I d) Commun i.cat i ons I dd,) County e) Travel Training ee) In-Kind Service Su ply 2.000 f) Legal Public Notices ff) Other (specify) ) Consuttin 'Services h) Professional Services i ) Consaructi on ' Contracts 55,000, ') Capital Outlay ii , Q Property Acquisition I I 1) Relocation Expenses m) Appraisal Fees (I n) Other ('s eci f'') I o) .TOTAL CDBG REQUEST 55,000 gg) TOTAL OTHER FUNDS 5,500 j 9. "TOTAL PROJECT COST: 3 Amount: $ 60.50Q 10. COMPLETE DESCRIPTICN OF PROJECT: 1. GENERAL A. Problem: Only sixty percent of all the streets in the City have sidewalks.. Ninety-five percent of the sidewalks in the project service area do not have wheelchair access ramps and therefore present an architectural barrier to the handicapped. There is a need for 100 wheelchairramps throughout the City. . No sidewalks or street lights exist on O'Mara Street which is the street that will service the new Tigard Senior Citizens Center. McDonald Street, which serves a large. apartment complex that houses mostly low/moderate income individuals, does not have any street lights and the existing sidewalk is asphalt, old and narrow, and is in poor condition. The absence of streetlights and sidewalks present a -safety hazard and a barrier to the residents of McDonald Street and O.'Mara Street. B. Purpose: ' In the early development of the City there were no requirements for sidewalks, wheelchair ramps and street lights. For example, wheelchair ramps. have only been required by City ordinance since 1971. All new areas in the City have the above facilities but. the older sections of the. City do not. The homeowners are unable to provide .the. facilities and the City alone does not have the funds and manpower. Therefore, the project will provide the necessary funds to eliminate architectural barriers and provide safet streets. II. PROJECT INTENT A. Goals: 1. Remove architectual barriers for the handicapped and elderly and low/moderate income persons. 2. Provide low/moderate income individuals, the elderly and the handicapped with safe, easy access to their homes, Senior Citizens. Center, schools, City Hall, 1 bus stops, parks, central business district, and the City Library. l B. Objectives 1. Construct 100 wheelchair access ramps in the project service area (see Exhibit "A" for exact locations) . Construction to be completed within the project period. (July 1, 1980 - June 30, 1981) 2. Construct a total of 3500 lineal feet of new, concrete sidewalks in the City on O'Mara Street.. (from Hall Blvd to a point approximately 500 feet west of Senior A�nter) ; McDonald Street (from Pacific Highway east to 100th Avenue); Bonita Road (in front of Country View Apartments) . 3. Install six (6) street lights on McDonald Street (from Pacific. Highway east to 100th Avenue) and four (4) street lights on O'Mara Street (from Hall Blvd. west to intersection of.Wedgewood and O'Mara). Cost of street lights to be borne by City. s ed raw�,s __// C. Tasks and Cost �} r��.i�0. c-(i wt►v�� Ate I�te V1`U V.L4t1h^ f W,, of KY(A' 1*01 1. Preparation of specifications and letting of bids (July 1 - August 30 • . .$1,000 2. Construction of Wheelchair ramps (September October 31) 35,000 (Continue on re=verse .if necessary). 3:. Construction of sidewalks (September 1 - October 31) $20,000 4. Inspections during construction of wheelchair ramps and sidewalks 1,000 5. Installation of street lights (September 1 - October. 30 .3,500 $60,500 D. Resources 1. Personnel assigned to the project: (a) City Administrator, Raeldon Barker (b) Public Works Director, Frank Currie (c) Planning Director, Aldie Howard (d) Clerical, Lore en Wilson, et..al. (e) City Attorney, Joe Bailey 2. Outside Assistance: (a) Contractor (to be selected through bidding process) (b) Portland General Electric f• 0 EXHIBIT "B,. PROJECT BENEFITS 1. Total Number of People to be Served a. Wheelchair access ramps 150* b. Sidewalks and Street Lights: 770 TOTAL 920 *Source: Metropolitan Human Relations Department, City of Portland. 2. Total number and percentage of Low and Moderate Income Persons who will Benefit a. Wheelchair access ramps: Removal of architectural barriers is assumed to principally benefit low and mode-rate .income Persons in the absence of substantial evidence to the"contrary (Section 570.302D(3) ,. Federal Register, Vol 43, No. 41, March 1, 1978). b. Sidewalks and Street Lights: Number 626 Percentage 81.37 ti, nCI� EXHIBIT CITY OF TIGARD, OREGON RESOLUTION NO - IC A RESOLUTION OF THE TIGARD CITY COUNCIL SUPPORTING THE APPLICATION. FOR FEDERAL ASSISTANCE THROUGH THE COtR:UN.ITY DEVELOP14ENT BLOCK GRANT PROGRAM FOR THE CONSTRUCTION. OF WHEELCHAIR RAMPS AND SIDEWALKS. WHEREAS, most of the sidewalks in the city of Tigard do not have wheelchair access. ramps and they present an architectual barrier to the handicapped; and WHEREAS, there are sections of the City that are without sidewalks; and WHEREAS, the construction of wheelchair access ramps and sidewalks would provide , the handicapped, elderly, low-moderate income individuals and others with easier and safer access to their homes, the central business district, the proposed Senior Citizens Center bus stops and City Parks; and WHEREAS, the City recognizes the need for the above facilities but does not have sufficient funds to achieve construction of these facilities; and WHEREAS, it is estimated that Washington County will have $600,00 available. through the Community Development Block Grant Program for the period July. l, 1950 June 30, 1981 , for projects similar to the one described above. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes .and supports the y application for Federal Assistance, through the Community Development Block Grank Program, for the construction of approximately 125 wheelchair access ramps and approximately 2000 lineal feet of sidewalk, at an estimated cost of $45,000 and $10,000 respectively, or a total estimated cost of $55,000. PASSED: his qday of November, 1979, by the Council of the .City of Tigard. ATTEST: C City Recorder RESOLUTION No. 79-1Q ` 4 W 6. ACCEPT AND AUTHORIZE: MAYOR AND CITY RECORDER TO SIGN Easement for Sewer- Max Mower S.W. 92nd Avenue Easement for Sewer - The Tiburon Company - S.W. 91st Avenue (a) Motion by Councilman Cook, seconded by Councilman Scheckla to accept and authorize Mayor and City Recorder to sign. Approved by unanimous vote of Council present. 7. O.L.C.0 APPLICATION - DeCicco's Old Country Pizza, 121st & Scholls Ferry Road. New application for Retail Malt Beverage permit. (a) Chief of Police recommended approval. (b) Motion by Councilman Scheckla, seconded by Councilman Cook to approve. Approved by unanimous vote of Council present. 8. RESOLUTION No. 79-97 RESOLUTION OF THE TIGARD CITY COUNCIL TENTATIVELY ACCEPT- ING THE PUBLIC STREET IMPROVEMENTS KNOWN AS 68TH PARKWAY, BETWEEN S.W. HAMPTON STREET AND (NOW VACATION) S.W. IRVING STREET. (a) Director of Public Works recommended approval. (b) Motion by Councilman Cook, seconded by Councilman Scheckla to.:approve. Approved by unanimous vote of Council present. 8:00 P.M. PUBLIC HEARINGS 9. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - Second .Year (a) Public. Hearing Opened I (b) City Administrator stated that public testimony would be accepted on how to. use the non-committed monies for the second year of the program. There will be anywhere from $33,000 to $500,000 available to cities in Washington County for the second year of the program. i (c) Public Testimony No one appeared to speak (d) City Administrator recommended Council not take action at this time but fwait until a specific dollar amount available. is known. i (e) Public Hearing closed I, ( f) Consensus of Council to wait util the amount available is known. ------------ - -- -- - -- - ------'----- - ----- PAGE 2 - REGULAR COUNCIL MINUTES - OCTOBER..22,...'1979 BUDGET SUMMARY Architectural Barrier Removal Program Project Year 1979-1980 Community Development Block Grant Proposed Housing Rehabilition Budget Resources Grant - CDBG $51,000 Personal Services 82-157 Utility Worker III (1) 93,526 82-187 Utility Workers II (2) 199051 82-153 Equipment Operator (1) 92526 Subtotal' 38,103 TOTAL PERSONAL COSTS $382103 Materials and Services 82-405 Operating Supplies, (Concrete) 122758 82-405 Operating Supplies (Misc. Tools) 64 82-651 Other: Specify Equipmental Rental 75 TOTAL MATERIALS AND SERVICES $51,000 Total Capital Outlay $511000 Sources of Project Funding In-Kind Service and Supply 12,701.00 Housing and Community Development 5131000.00 TOTAL PROJECT COST MS-Budget ADDENDUM TO -BUDGET Per Wheelchair Ramp Breakdown Labor = 32 hours per ramp 1 U -III for 8 hours at $7.00/hour = 56.00 2 U - I I for 8. hours at . $7.0dhour . = 112.00 "1 Equipment operator for 8 hours at $7.00/hour, = 56.00 $224.00 Materials: Concrete 1 1/2 yards/ramp at $50.00/yard = 75.00 Forms, nails, misc. tools/per ramp = .38 75. 8 Equipment Rental/per ramp .44 TOTAL $299.82