Multi-City Cooperative Assistance Agreement COOPERATIVE ASSISTANCE AGREEMENT
This agreement is between the undersigned, hereinafter
referred to as parties :
WITNESSETH:
Whereas, parties to this agreement are responsible for the '
response to and management of emergency conditions and disasters;
and
Whereas, each of the parties owns and maintains equipment, and
employs personnel who are trained to provide various emergency
response services; and
Whereas, in the event of a major storm, earthquake, or other
major` emergency or disaster, any or all of the parties may need
assistance; and
Whereas, the parties may have necessary equipment and
personnel to provide each other .with supplemental support in the
event of such an emergency; and
Whereas, the proximity of the parties enables them, to provide
mutual assistance to each other; and
Whereas, a mechanism for requesting and allocating scarce
resources during the life safety response period of emergencies is
needed; and
Whereas, ORS Chapter 190 provides for intergovernmental
i agreements and the apportionment among the parties of the
responsibility for providing funds to pay for expenses incurred in
the performance of the agreed upon functions or activities;
Now therefore, the parties agree as follows :
1 . DEFINITIONS
Area Command (AC) - Comprised of one representative each from
Fire, Law' Enforcement and Public Works, AC coordinates
resource requests from Zones, as well as to and from outside
the County.
Area Multi-Agency Coordination (MAC) - Comprised of
representatives from each response agency in the County, this
group sets policy and procedure for Area Command. Normally
not active during incidents .
Emergency Operations Center (EOC) - A facility from which
response and recovery efforts are coordinated. The County' s
EOC is located in the basement of the Jail .
August 26 , 1993
Cooperative .ssistance Agreement
August 26, 1993
Incident Command System (ICS) - The combination of
facilities, equipment, personnel, procedures, and
communications operating within a common organizational
structure with responsibility for the management of assigned
resources to effectively accomplish stated objectives
pertaining to an incident .
Incident Commander (IC) - The person in charge of managing an
incident .
Resource Equipment and/or personnel appropriate to the
management of an emergency, excluding Tualatin' Valley Fire
and Rescue' s State Sponsored Regional Hazardous Materials
Team.
Zone Command - Comprised, of one representative each from
Fire, Law Enforcement and Public Works, this group
coordinates resource requests within a geographical Zone, as
well as to and from the Zone.
Zone Multi-Agency Coordination (MAC) - Comprised of one
representative from each response agency within the Zone,
this group sets policy and procedure for Zone Command prior
to incidents . Normally not active during incidents .
2 . ACTIVATION
If a Zone Command is established this agreement is activated,
and, as needed, supersedes other local emergency automatic or
mutual aid agreements.
3 : MUTUAL AID
If confronted with an emergency situation (as defined in ORS
401) requiring equipment or personnel not available to the
requesting party (requester) , the requestor may request
assistance from any or all of the other ;parties .;'
Upon receipt of such request, the party receiving the request
(Responder) shall immediately take the 'following action:
A.. Determine whether it has the type of ' equipment and
appropriately trained personnel available to respond to
the request .
B . Determine what available equipment and personnel should
be dispatched.
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Cooperative Assistance Agreement
August 26, 1993
C. Dispatch available equipment and personnel to the
designated location.
D. In the event the needed equipment or personnel is not
available, immediately advise the requestor of such fact .
4 . COORDINATION OF RESOURCE REQUESTS.
The parties agree, in order to better manage resources, that
Washington County shall be divided into three resource
allocation zones to be managed by Zone Commands as follows:
WEST ZONE: Those portions- of Washington County receiving
fire protection from Tri-City RFPD, Forest Grove RFPD, the
City of Forest Grove, Gaston RFPD, the City of Cornelius,
Cornelius RFPD, and the adjacent unincorporated areas of
Washington County which lie west of the eastern boundaries of
Tri-City RFPD and Forest Grove RFPD.
CENTRAL ZONE: Those portions of Washington County receiving
fire protection from the. City of Hillsboro and Washington
County RFPD #2, including that portion of, Washington County
which lies north of the north boundary of Washington County
RFPD#2 and east of the east boundary of Tri-City RFPD.
SOUTHEAST ZONE: Those portions of Washington County
receiving fire protection from Tualatin- Valley Fire and
Rescue and the Beaverton Fire Department.
When an emergency or emergencies which may require resources
not immediately available within the jurisdiction exist, the
Incident Commander(s) may request activation of the Zone
Command. These Zone Commands, consisting of fire, law
enforcement and public works representatives, will receive
resource requests from incident commanders and attempt to .
obtain these resources, either from unaffected jurisdictions
within the Zone or from the County. If requests for
resources exceed available resources, Zone Command will
allocate available resources based .upon life-safety needs.
If two or more Zone Commands are activated, the County will
activate an Area Command, consisting of the fire, law
enforcement, and public works coordinators within the
County' s Operations Group, which will coordinate resource
requests from Zones, as well as to and from outside the
County.
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Cooperative Assistance Agreement
August 26, 1993
(See Attachment A)
If only a single `Zone Command is active, Area Command can be
available to allocate resources .
5 • INCIDENT COMMAND
When personnel and/or equipment are furnished pursuant to
this agreement, the person in charge of incident control in
the jurisdiction where such incident occurs shall have
supervision over the personnel and equipment furnished.
Provided, however, when such officers shall not 'have arrived
at the scene of the incident, the commanding officer of the
party rendering aid shall be in command- of the incident until
the arrival of an officer of the party requesting aid, and'
during such time shall. exercise all lawful authority of such
jurisdiction. Units shall . be released as soon as is
practicable.
Nothing in this agreement shall be construed to prevent the
commanding officer of the personnel and equipment of the
party rendering assistance from refusing, in the exercise of
his/her best judgment and discretion, to commit personnel or
equipment to a position in which danger of loss of life or
equipment exists. The commanding . officer of the party
furnishing aid on duty at the scene of the incident shall be
the sole judge of the extent and imminence of- such danger.
If the Incident Commander specifically requests a supervisor
of the responder to assume command, that Incident Commander
shall not, by relinquishing command, relieve the requestor of
responsibility for the operation.
6 - DOCUMENTATION
Documentation of personnel hours worked and equipment/
materials used will be maintained by the responder and
provided' to the requestor on request.
7 . RELEASE OF EQUIPMENT AND PERSONNEL
All equipment and personnel used under this agreement shall
be returned to the responder upon release by the requestor or
demand by the responder.
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Cooperative Assistance Agreement
August 26, 1993
8 . COMPENSATION
All aid provided under this agreement within the first 12
hours from time of dispatch shall be provided at no charge to
the requestor. After the first 12 hours charges may be
levied. A list of labor and equipment rates from the
responder will be given to the requestor at least four hours
prior to the charges being levied to indicate that such
charges will be in effect. Compensation may include :
A. Compensation for workers at the responder' s current pay
structure including call back and overtime.
B- Compensation for equipment at the responder' s established
rate.
C. Materials shall be replaced in kind or paid for at
current replacement costs.
9 . WORKERS' COMPENSATION AND EMPLOYER LIABILITY
Each party shall remain fully responsible as employer for all
taxes, assessments, fees, premiums, wages, -withholdings, and
other direct and indirect compensation, benefits, and related
obligations with respect to its own employees. Likewise,
. each party shall insure, self-insure, or both its own
employees as required by Oregon Revised Statutes.
10 . LIABILITY WAIVER AND RELEASE
The participating jurisdictions, in furtherance of this
Agreement, shall be providing equipment and personnel in some
times. hazardous situations. The parties recognize there are
some inherent risks to equipment and personnel in performance
of their responsibilities. Each jurisdiction shall be
responsible for damage/loss to its own property and injury to
its personnel while under loan to another jurisdiction under
this Agreement except for such injury, damage and loss that
is the direct consequence of the negligent conduct -of the
jurisdiction having supervision and control over personnel
and equipment loaned to it under this Agreement . The
jurisdiction that has supervision and control over personnel
or equipment or both loaned to it under this Agreement shall
hold the loaning - and other jurisdictions harmless from and
indemnify them against any . and all claims by persons not
parties to this Agreement for personal - and bodily injury,
death and property damage alleged to have resulted from the
Borrowing jurisdiction' s use of that personnel and equipment .
Nothing in this Agreement is intended nor shall it be
construed as imposing any liability on a jurisdiction for
claims in excess of the Oregon Tort Claims Act .
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Cooperative Assistance Agreement
August 26, 1993
11 . DISPUTE RESOLUTION
The participating jurisdictions recognize and agree that this
Agreement is a cooperative effort to provide a program for
timely and appropriate response to major emergencies and/or
disasters. It is further agreed that any dispute among the
parties should be resolved in a cooperative fashion • and at
the. lowest level possible. In the event of any dispute, that
cannot be resolved on an informal basis, the participating
jurisdictions to the dispute shall use the following process:
A. Any participating jurisdiction who believes they are
aggrieved shall present their complaint in writing. The
complaint shall be prepared by the complaining party's
emergency command officer and presented to his or her
counterpart with the party to whom the complaint is
directed. The command officers shall meet and attempt to
resolve the dispute.
B. If the grieving party does not receive a response within
10 days of submission of the complaint or if the
complaint remains unresolved after any meeting between
the command officers, the grieving party's senior
administrative official (e.g. , Sheriff, Police Chief,
Fire Chief) may pursue the complaint by presenting it in
writing to his or her counterpart with the party"to whom
the complaint is made. The senior administrative
officials shall meet and 'attempt to resolve the dispute.
C_ If the grieving party does not receive a response within
10 days of submission of the complaint or if the
complaint remains unresolved after any meeting between
the senior administrative officials, the grieving party
may pursue the complaint by presenting it toits chief
elected official (e.g. , Chairman of the Board) who may
meet with his. or her counterpart with the party to whom
the complaint is made.
If a participating- jurisdiction does not - have an
cmcrgcncy command afficcr, any dimputc mhall be initiatcd
at step 2 . above. Any dispute that remains unresolved
after utilizing the above process may be pursued by
litigation. However, no party to this Agreement shall
initiate any, litigation arising from this Agreement or
any performance by a party as a result of. this Agreement,
without first prr_►cessinu the dispute as described abova
Any litigation that may be initiated shall be filed in
the Washington County Circuit Court .
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Cooperative Assistance Agreement
August 26, 1993
12 . INSURANCE
Each:,party to this Agreement shall purchase and maintain such
insurance as will. protect it from claims of third parties
arising from its performance . under ,this Agreement and in an
amount not less, that the Oregon Tort Claims Act . -
In lieu of
acquiring insurance, any party may provide
provided by law. self-insurance as
13 . PRE-INCIDENT PLANNING
The parties shall develop pre-incident plans for the type and
locations of problem areas where emergency assistance may be
needed, the types of equipment and personnel to be
dispatched, and the training to be conducted to ensure
efficient operations. Such. plans .shall take into
consideration the proper protection by the responder of its
own geographical area The. Zone MACS and the Area MAC will
develop policy and procedures for implementing the resource
management system enabled by this agreement.
14 . REVIEW
This agreement shall be reviewed at least every five years by
the Area MAC.
15 . TERMINATION
Any party may terminate its participation in ' this agreement
as follows: .
Written notice of intent to terminate this agreement must be
given to all parties at least 30 days prior to termination
date. This notice shall 'automatically terminate the
agreement with the jurisdiction requesting the termination on
the date get out unless rescinded prior thereto in writing.
Such t Prmi na t i nn nha 1 1 not a f f,=r-t thP, gQrPam$znt. amnna t.hp
remaining signatories .
16 . NON-EXCLUSIVE
This agreement is not intended to be exclusive among. the
parties . Any. of the parties may enter into separate mutual
aid agreements with any other party. No such separate
agreement shall terminate any responsibility under this
agreement unless it is terminated as provided in Section 15
of this agreement .
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4 .
Cooperative. Assistance Agreement
August 26, 1993
)In Witness whereof, the parties hereto have caused this`
agreement to .be 'executed by duly authorized representatives as of
the-,.date of their signatures.
WASHINGTON COUNTY, OREGON C TY OF BANKS', OREGON
Gc,c�_C..• 1
BONNIE HAYS, , CF (DATE) HOWARD STEINBACH, (DATE)
BOARD OF COUNTY '740MMISSIONERS MAYOR
REVIE REVIEWED:
BY: BY:
JOHN M. JUNKIN, COUNSEL TTORNEY
WASHINGTON COUNTY, OREGON CITY OF BANKS, OREGON
CIT 0 BEAVER ON, OREGON :CIXTYCOL US, R.EGOINOBD (DATE) IGHT; (DATE)
MAYOR MAYOR "
REVIEWED: REVIEWED:
BY BY:
PAMELA BEERY, ATTORNEY ATTORNEY
CITY. OF BEAVERTON, OREGON CITY 0 CORNELIUS, OREGON,
APPRC b ED WASHINGTON.CGU:i':Y
BOARD OF COMMIISSSIONER$
MIMTiEORDER#... .:
DATE.. .. . ...........
.-:rcg CF 80AXD
Cooperative Assistance Agreement
August 26, 1993
CITY OF DURBAIK, OREGON' CITY :OF FOREST -GROVE, OREGON
PE I G, 61D_XT6fICHARD KIDD, (DATE)
MAYOR MAYOR
REVIEWED: REVIEWED:
BY: C BY:
ATTO Y ATTORNEY
CI OREGON CITY OF FOREST GROVE, OREGON
CITY OF GASTON., OREGON CIT OF IL S O, GON
LBRETT COSTELLO ( TE) MORDON, FABER, (DATE)
MAYOR ' MAYOR
REVIEWED: REVIEWED:
BY: BY:
ATTORNEY ATTORNEY
CITY OF GASTON, OREGON CITY- OF HILLSBORO, OREGON
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Cooperative Assistance Agreement
August 26, 1993
CITY OF KING CITY, OREGON CITY OF' NORTH PLAINS, OREGON
ttfN6N� Q
A J'EN NS; ( E) ROBERT KINDEL JR, ATE)
MAYOR MAYOR
REVIEWED: REVIEWED:
BY: BY:
ATTORNEY ATTORNEY
CITY OF KING .CITY, OREGON CITY OF NORTH PLAINS, OREGON
CITY OF SHERWOOD, OREGON CI 0 IG OREG
WALTER HITCHCOCK, DATE) ERALD R. WARD(; (D&E')
MAYOR MAYOR
REVIEWED- REVIEWED:
ATTORNEY ATTORNEY
CITY OF SHERWOOD, OREGON CITY OF TIGARD, OREGON
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Cooperative Assistance Agreement
August 26, 1993
C "0 T ALATIN, OREGON TUALATIN VALLEY FIRE & RESCUE
STEVE L. STOLZE (DATE)
MAYOR SOP IA PLATT,. �
BOARD OF DIR TOR"S A�c�Gd �
REVIE
BY:
ATTO JA K SNOOK, I (DATE)
CITY OF TUALATIN, OREGON TU TIN VALLEY FIRE & RESCUE
WASHINGTON COUNTY FIRE TRI-CITY RURAL FIRE
DIST #2 PROTECTION' .
DISTRICT
C Y wE PRESIDENT (DATE) :HENRY SC IDLIN,
BOARD DIRECTORS (DATE)
BOARD C IRMAN
FFfo 1 et
SICK DUYCK, CHIEF (DATE) JOAN` SCHLEGEL�- CJHEF (DATE) y
WASHINGTON CO. FIRE DIST. #2 TRI-CITY. RFPD
Cooperative Assistance Agreement
August 26, 1993
CORNELIUS RURAL, FIRE FOREST GROVE RURAL FIRE
PR ECT N DIS RIOT PROTECTION DISTRICT
ME VIN Fll4tGANVbOARrr CHAIR ROBERT.EPLEt,ifOARD CHAIR
CORNELIUS RFP FOREST GROVE RFPD
CHRIS ASANOVIC (DATE) ROBERT DAVIS, (DATE)
CHIEF CHIEF
GASTON RURAL FIRE PROTECTION
DISTRICT
l /
Cpf4N BEGERT YBOARD CHAIR
GASTON RFPD
0$-y4.
R HOODENPYL, (DATE)
CHIEF
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WASHINGTON COUNTY EARTHQUAKE TASK FORCE
RESOURCE ALLOCATION MODEL
(MULTI-ZONE INCIDENT),
COUNTY AREA
EXECUTIVE AREA
COMMAND
GROUP MAC
AUTHORITY GROUP
COUNTY OFFICE OF
EMERGENCY MANAGEMENT
(Staff Support, Plans,
Logistics, PIO, etc.)
SOUTHEAST ZONE CENTRAL ZONE WEST ZONE
COMMAND COI�Il�fAND COMMAND
Beaverton - Hillsboro - Cornelius
Tigard - North Plains - Forest Grove
Durham - Wash'. Co. RFPD` #2 - Gaston
Tualatin - Washington Co. Banks
- .Sherwood - Tri-City 'RFPD
King City - Washington Co
Washington Co.
TVF&R
Southeast Zone Central Zone
MAC West Zone
MAC MAC
COUNTY EXECUTIUE GROUP: Board of County Commissioners, County
Administrator, County Counsel, Director of Emergency Management
AREA COMMAND: Comprised of one representative each from Fire, Law
Enforcement and Public Works, AC coordinates resource requests from Zones,
as well as to and from outside the County.
AREA MULTI-AGENCY COORDINATION COMMAND: Comprised of representatives from
each response agency in the County, this group sets policy and procedure
for Area Command. Normally not active during incidents .
ZONE COMMAND: Comprised of one representative each from Fire, Law
Enforcement and Public Works; this group coordinates resource requests
within a geographical Zone, as well as toand from the Zone:
ZONE MULTI-AGENCY COORDINATION COMMAND: Comprised of one representative
from each response -agency within the Zone, this group sets policy and
procedure for Zone Command prior to incidents. Normally not active during
incidents.
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WASHINGTON
COUNTY,
OREGON nn
MAR 3 v 1995
DATE: �
March 28, 199b
TO: Local Jurisdictions
FROM: Sheriff Jim S inden, Director
Gordon BoowEmergency Program Manager.
Washington County .Office. of Emergency Management
SUBJECT: Distribution of Resource Management IGA
Attached is your jurisdiction' s copy of- the Resource Management
Intergovernmental Agreement,, which has been signed' by the. County,
all cities, and the fire districts.
Please feel free to make and distribute copies as you see fit.
As there. is only one signed original of this document, Jerry
Hansen, our ex-officio County Clerk, will act as custodian. of
that original document .
Thank you for your participation and patience.: For further
information, please contact either your participants or our
office.
� sn co 0,0
Sheriff',Office
150 North First Avenue Hillsboro, Oregon 97124 Phone: 503/648-8700