MACC, Beaverton - No. 000067 Services Agreement CpATHCc c� � o oao 6 7
A G R E E M E N T
METROPOLITAN AREA COMMUNICATIONS COMMISSION
12655 SW Center Street, Suite 390
Beaverton, Oregon 97005
AGREEMENT between the Metropolitan Area Communications Commission
(hereinafter "MACC" ) , an intergovernmental cooperation commission
located in Beaverton, Oregon, and the City of Tigard (hereinafter
"City" ) , a municipal government located in Washington County, in the
State of Oregon.
1 . Provision of Services
MACC shall provide the following services:
a. MACC shall videotape meetings of the Tigard . City Council
(hereinafter "Meetings" ) "gavel-to-gavel" , twice each month,
generally on the second (2nd) and fourth (4th) Mondays of each
month.
b. The television coverage produced by MACC of the Council
Meetings shall be ""gavel-to-gavel" , except during executive
sessions, and shall employ quality two-camera color video
equipment, adequate audio pickups, character generation, and
3/4-inch "U" format recording decks.
C. MACC shall arrange to have the recordings of the Meetings
played back (cablecast) on an available community access
television channel on the Storer Metro Cable Television System
in Washington County (hereinafter "the System" ) . The
recording of each Council Meeting and Planning Commission
Meeting shall be cablecast, in full , on the System at least
twice.
2. The City's Responsibilities
The City shall :
a. Provide a representative of MACC with a copy of the agenda for
each Meeting as far in advance of these meetings as is
practicable;
MACC PROGRAMMING SERVICES -1- CONTRACT - CITY OF TIGARD
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b. Provide MACC -and its representatives with adequate access to
the rooms and buildings where the Meetings will take place,
and access to AC power for lights and other hardware.
3. Warranty
MACC warrants its video productions: to be of reasonable quality,
taking . into consideration the nature of the Meeting and the space
in which it is conducted, the condition of the equipment provided
to MACC under its Franchise: Agreement with Storer Metro
Communications, Inc. , and other recording situations beyond the
control of MACC. MACC further warrants that its coverage of the
Meetings shall be as objective as is possible, and that the
recordings of the Meetings shall not be edited except for the
alphanumeric information inserted into the video picture to provide
the viewer with agenda and other objective information.
4. Retention of Recordings
MACC shall retain the recordings of each Meeting , or copies
thereof, for a period of a least fourteen (14) days after its
conclusion. If the City wishes to obtain a copy of the recording,
or to purchase the original. recording, the City shall pay, or cause
to be paid, to MACC an amount determined :from the price listed .in
Paragraph #5 ($28.00 for up to two hours for a 1/2" VHS copy) .
5. Price
In consideration for the services described above, the City shall
pay, or cause to be paid, to MACC financial compensation in the
following amounts and manners: (tYMov Y
$415'.00 for each Meeting covered of less than 1-1/2 .hours in duration.
p -$25V-.00 for each Meeting covered of 1-1/2 to 2-1/2 hours in duration.
S2�70'.00 for each Meeting covered of 2-1/2 to 3-1/2 hours in duration.
for each Meeting covered of 3-1/2 to 4-1/2 hours in duration.
��-) ' 356:'Q� for each Meeting covered of 4-1/2 to 5-1/2 hours in duration.
330 $.A9Dvft for each Meeting covered of 5-1/2 to 6-1/2 hours in duration.
MACC PROGRAMMING SERVICES -2- CONTRACT - CITY OF TIGARD
There will be no additional charges for playbacks (cablecasts) of
the recordings of the Meetings.
Each month MACC will calculate the amount due for services provided
to the City, according to the above table, and shall invoice the
City for that amount.
6. Copies
If the City desires copies of the Meeting on 1/2" VHS
videocassette, the City will pay, or cause to be paid, $28.00 for -
up to two hours of tape, and $10.00 for each additional hour, or
portion thereof.
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The parties (MACC and the City) acknowledge that they have read this .
Agreement, understand it, and agree to be bound by its terms. They
further agree that this Agreement shall terminate on June 30, 1986, at
which time a new agreement would be necessary to continue the services
detailed herein. The parties further agree that this Agreement is the
complete and exclusive statement of the agreement between. the. parties,
which supercedes all proposals, oral and written, and all other
communications between the parties relating to the subject matter of the
Agreement.
DATE: / a'7 , 19, SIGNED li(/
MACC AUTHORIZED ESENTATIVE
PRINT NAME AND 2ITLE
DATE: SIGNED t
b CITY O ,,TIGARD
AUTHO ED REPRESENTATIVE
Al V 6r7Y �a
PRINT NAME AND ITLE-
MACC PROGRAMMING SERVICES -3- CONTRACT - CITY OF TIGARD
METROPOLITAN AREA COMMUNICATIONS COMMISSION
PROGRAMMING SERVICES
PRODUCTION RATES
(Available Only to Public Agencies
and for Other' Governmental Purposes)
1. Coverage of Public Proceedings
Complete charges. for coverage of council, commission, or other
public meetings, including crew, equipment, videotape, scheduling
program for cablecast on the -cable system serving the MACC Franchise
Area, and preparation of the tapes) for cablecast.
(Length of Meeting) -- Minimum 1'k to 2k to 3'k to 4k to 5k to
(Up to 2'k hrs. 3'k hrs. 4'k hrs. 5k hrs. 6h hrs.
1'h hrs. )
OPTION "A"
Full MACC Crew)
PER MEETING: 185.00 230.00 270.00 310.00 350.00 390.00
PER 26 MEETINGS: 4810.00 5980.00 7020.00 8060.00 9100.00 10140.00
OPTION "B"
Jurisdiction provides one production assistant)
PER MEETING: 155.00 190.00 225.00 260.00 295.00 330.00
PER 26 MEETINGS: 4030.00 4940.00 5850.00 6760.00 7670.00 8580.00
OPTION "C"
Jurisdiction provides two production assistants)
PER MEETING: 125.00 154.00 182.00 210.00 239.00 267 .00
PER 26 MEETINGS: 3250.00 4004.00 4732.00 5460.00 6214.00 6942.'00
OPTION "D"
Jurisdicition provides three production assistants) .
PER MEETING: 97.00 . 118.00 139.00 160.00 181 .00 202.00
PER 26 MEETINGS: 2522.00 3068.00 3614.00 4160.00 4706.:00 5252.00
OPTION "E"
Jurisdiction provides four production assistants)
PER MEETING: 51 .00 63.00 76.00 89.00 102.00 115 .00
PER 26 MEETINGS: 1326.00 1638.00 1976.00 2314.00 2652.00 2990.00
2. Production Personnel for Individual Projects
Service available to public agencies only, unless for organization
under contract with public agency in MACC Franchise Area.
MACC OTHER PUBLIC
JURISDICTION AGENCY
Hour Day Hour . Day
Producer/Director
Pre-Production Planning 25. 200. 30. 240.
Production/Post Production 30. 240. 35. 280..
Production Assistants
Audio Floor Direction 12. 96. 15. 120.
Other Technical Assistance 10. 80. 12. 96.
s
MACC PRODUCTION RATES
Continued
3. Video Production Equipment
MACC OTHER
JURISDICTION PUBLIC AGENCY
Hour Day Hour Day
Portable "EFP" (Portapak) Color 25. 120. 35. 170.
Video System, with Recorder,
Camera, & Microphone; NOTE:. Must
be accompanied by MACC. technician.
Basic Video Editing System; . 20. 120. 25. 150.
Note: Client may operate system
after k-hour workshop in editing
from MACC staff (hourly personnel
charge) .
Portable Mini-Mixer for Audio 3. 10. 5. 15.
(4 or 5 Inputs)
Portable Mixing Board; NOTE. 10. 30. 20. 60.
Client may operate board after
h-hour workshop from MACC staff
(hourly personnel charge) .
Professional Lighting Kit, 10. 40. 15. 60.
including 3 instruments, stands,
accessories, and use of lamps
Microphones 2. 6. 3. 9.
4. Dubbing (Copying)
Prices do not include tape stock.
Number
of Dubs Length of Recording in Minutes
15 30 45 60 90 120
1 6.00 6.50 7.00 7.50 8.00 8.50
2 5 5.00 5.50 6.00 6.50 - 7.00 7.50
a. Motion by Councilor Brian, seconded by Councilor Edwards to
approve Consent Agenda with items .5, .9, & . 10 being removed for
discussion.
Approved by unanimous vote of Council present.
b. 13.5 Approve City Questionnaire Format
City Administrator requested Council contact his office by
Thursday noon with comments.
Councilor Edwards expressed some concern regarding wordage of
questionnaire and stated he would contact Administrator later with
details.
C. 13.9 Approve Charter Revision Ballot Measures For November 5,
1985 Election - Resolution No. 85-
Legal Counsel distributed proposed Charter language revisions and
stated that a resolution would be presented at the 9/30/85 meeting
for adoption.
Consensus of Council was to have . ballot measures drafted per
charter language revisions presented.
d. 13.10 Approve Training Request - APWA Fall Conference
Councilor Edwards questioned the need for the training.
Community Development Director stated why this was desirable for
at least one staff member from Public Works.
Motion by Councilor Edwards, seconded by Councilor Brian to
approve attendance -for 1 member of staff.
Approved by unanimous vote of Council. present.
14. NON-AGENDA ITEMS: From Council and Staff
14. 1 ' MACC CABLECAST AGREEMENT :.
City Administrator recommended Council. enter into a Cablecast
Agreement with Storer for telecasting Council meetings .
Motion by Councilor Edwards, seconded by Councilor Brian to
approve cablecasts as scheduled per Council Policy Calendar and
direct Administrator to prepare Contingency adjustments with the
Fall supplemental budget adjustments.
, Appro.ved, by unanimous vote-of Couric'i.1'presen:t. .
Page 8 - COUNCIL MINUTES - SEPTEMBER 23, 1985