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Local Government Personnel Institute - Labor Relations r - AGREEMENT FOR SERVICES Between The City of Tigard and The Local Government Personnel Institute This agreement is made this day of c 1984 between the Local Government Personnel Institute (L PI) , a joint venture of the Association of Oregon Counties, League of Oregon Cities and the Oregon School Boards Association, ~ P. 0. -Box 908, Salem, Oregon 97308, and the City of Tigard, P. 0. Box 23397, Tigard, Oregon 97223. The parties agree as follows: ARTICLE I, SCOPE OF WORK. This Agreement is exclusively for personal services. The Local Government Personnel Institute will represent the City of Tigard Un its laborrel.a,tions actIVI ties with recognized employee bargaining representatives as fol.lows:. 1 . Negotiations Representation: representation for collective bargaining, to include mediation, fartfinding, interest arbitration and strike management, if necessary. . 2. Contract Administration: supervisory training, representation at grievance processing and grievance arbitration, and consultation i•f further appeals are taken. ARTICLE II. TERMS OF PAYMENT AND CONSULTANT FEES. A. The services will. be performed by or under the personal supervision of Kevin Lindgren . The District will reimburse LGPI in accordance with the following schedule. Time for all services rendered will be computed to the nearest one-quarter hour and billing will be made on a monthly basis for the duration of the negotiations and this Agreement. B. Fee Schedule. Professional Services .$55/hour Travel time $20/hour Secretarial services $8.75/hour Mileage $ .20/mile Meals . Breakfast $4.25. Lunch $4.75 Dinner -$8.00 Lodging At cost ARTICLE III. TERMINATION. The District may terminate this Agreement upon giving LGPI ten'(10) days' written notice. In the event of termination, LGPI shall .be entitled to payment for services rendered and reimburseable expenses incurred to the date of termination. ARTICLE IV. COMMENCEMENT AND COMPLETION OF.AGREEMENT. This Agreements ll begin when it has been signed by both parties and continue through FOR THE LOCAL GOVERNMENT PERSONNEL INSTITUTE At Signature Signa u e Title J Title 3 FL Date. Date d. Motion by Councilor Cook, seconded by Councilor Brian to receive and file report. Approved by 3-1 majority vote of Council present. Councilor Scott voting nay. 10. ACCEPT MLP 9-81 NON-REMONSTRANCE AGREEMENT - Corner of Ash & Frewing a. Motion by Councilor Cook, seconded by Councilor Brian to accept. Approved by unanimous vote of Council present. 11. Approve OLCC Applications & Authorize Mayor pro tem of Council To Sign o Greenway Pub, 12272 SW Scholls Ferry Rd. , Tigard, RMB Application i o Elmer's, 14055 SW Pacific Hwy. , Tigard, R Application a. Motion by Councilor Cook, seconded by Councilor Brian to approve. Approved by unanimous vote of Council present. 12. RESOLUTION NO. 84-21 RESOLUTION OF THE CITY COUNCIL ACCEPTING THE PUBLIC IMPROVEMENTS CONSTRUCTED WITHIN I-KOLL BUSINESS PARK. a. Motion by Councilor Cook, seconded by Councilor Brian to approve. Approved by unanimous vote of Council present. 13. RESOLUTION NO. 84-22 RESOLUTION OF THE CITY COUNCIL ACCEPTING THE PUBLIC IMPROVEMENTS CONSTRUCTED WITHIN PICKS LANDING I SUBDIVISION. a. Motion by Councilor Cook, seconded by Councilor Brian to approve. Approved by unanimous vote of Council present. 14. RESOLUTION NO. 84-23 RESOLUTION OF THE CITY COUNCIL ACCEPTING THE PUBLIC IMPROVEMENTS CONSTRUCTED WITHIN SW FANNO CREEK DRIVE (BONITA FIRS) . a. Motion by Councilor Cook, seconded by Councilor Brian to approve. Approved by unanimous vote of Council present. 15. APPROVE LGPI CONTRACT FOR ASSISTANCE FOR COLLECTIVE BARGAINING FOR 1984 AND AUTHORIZE CITY ADMINISTRATOR TO SIGN a. Motion by Councilor Cook, seconded by Councilor Brian to approve and authorize signature. Approved by unanimous vote of Council, present. 16. RESOLUTION NO. 84-24 A RESOLUTION 'OF THE TIGARD CITY COUNCIL ENDORSING THE PUGET CORPORATION OF OREGON'S APPLICATION FOR APPROVAL FROM THE STATE OF OREGON ECONOMIC DEVELOPMENT DEPARTMENT TO ISSUE INDUSTRIAL REVENUE BONDS. Page 3 - COUNCIL MINUTES - MARCH 26, 1984 AGREEMENT FOR SERVICES Between The City of Tigard and The Local Government Personnel Institute This Agreement is made this 30 day of c8B2 1982, between the Local Government Personnel Institute GPI), a joint venture of the Association of Oregon Counties and League of Oregon Cities, P 0 Box 908, Salem, Oregon 97308, and the City of Tigard, P 0 Box 23397, Tigard, Oregon 97223. The par-ties agree as follows: ARTICLE I. SCOPE OF WORK. This Agreement is exclusively for personal services. The Local Government Personnel Institute will represent the City of, Tigard in its labor relations activities with recognized employee bargaining- representatives as follows: 1. Negotiations Representation: representation for collective bargaining., to include mediation, factfinding, interest arbitration and strike management, if necessary. 2. Contract Administration: supervisory training, representation at grievance processing and grievance arbitration, and consultation if further appeals are taken. ARTICLE II. TERMS OF PAYMENT AND CONSULTANT FEES. A. The negotiation and contract administration services will be performed by or under the personal supervision of Kevin Lindgren. The City will reimburse LGPI in accordance with the following schedule. Time for all services rendered will be computed to the nearest one-quarter hour and billings will be made on a monthly basis for the duration of the negotiations and this Agreement. B. Fee Schedule. Professional services $50/hour, LGPI-members 60/hour, non-members Travel time $,20/hour Secretarial services $8.75/hour Mileage $..20/mile Meals Breakfast $3.75 Lunch $4.00 Dinner $7.25• Lodging At Cost S ;i r ARTICLE III. TERMINATION. The City may terminate this Agreement upon giving LGPI ten (10) days' written notice. In the event of termination, LGPI shall be entitled to. payment for, services rendered and reimburseable expenses incurred to ;the date of termination. ARTICLE IV. COMMENCEMENT AND COMPLETION OF AGREEMENT. This Agreement shall begin when it has been signed by both parties and continue through December 31, 1983. FOR THE CITY OF TIGARD FOR THE LOCAL GOVERNMENT PERSONNEL INSTITUTE Sign ture Signature f Title Title Date Date Agreement between the City of Tigard and the Local Goverment Personnel Institute page 2 AGREEMENT FOR SERVICES Between The City of Tigard and The Local Government Personnel Institute This Agreement is made this day of /) Er `U 1981, between the Local Government Personnel Institute (LGPI) , a joint venture of the Association of Oregon Counties, League of Oregon Cities and the Oregon School Boards Association, P 0 Box 908, Salem, Oregon 97308, and the City of Tigard (City), P 0 Box 23397, Tigard, Oregon 97223. The parties agree as follows: ARTICLE I. SCOPE OF WORK. This Agreement is exclusively for personal services. The Local Government Personnel Institute will represent the City of Tigard in its labor relations activities with recognized employee bargaining representatives as follows: 1. Negotiations Representation: representation for collective bargaining, to include mediation, factfinding, interest arbitration and strike management, if necessary. 2. Contract Administration: supervisory training, representation at grievance processing and grievance arbitration, and consultation if further appeals are taken. 3. Personnel Systems Development: LGPI will provide the City assistance in the research, development, review and implementation of personnel ordinances, rules and procedures. Assistance provided through the compilation of information for the City's review, through written or telephone discussion of proposals with the City or in the review of ordinances, rules or procedures developed by the City will be considered to be within the scope of LGPI's service to member organization up to and including thirty (30) hours of service. Travel costs for the first two (2) on-site visits during the 1981-82 year would be included within the membership services. ARTICLE II. TERMS OF PAYMENT AND CONSULTANT FEES. A. The.negotiation and contract administration services will be performed by or under the personal supervision of Kevin Lindgren. The City will reimburse LGPI in accordance with the following schedule. Time for all services rendered will be computed to the nearest one-quarter hour and billing will be made on a monthly basis for the duration of the negotiations and this Agreement. q � r w B. Fee Schedule for negotiations and contract administration: Professional services $50/hour, LGPI members $60/hour, non-members Travel Time $20/hour Secretarial services $8.75/hour Mileage $.20/mile Meals Breakfast $3.75 Lunch $4.00 Dinner $7.25 Lodging At Cost C. The personnel systems development assistance will be performed by the professional staff of LGPI. In accordance with the stipulations in Article I.3., the City will reimburse LGPI in accordance with the following schedule. . Time for all services rendered will be computed to the nearest one-quarter hour and billing will be made on a monthly basis for the duration of the assistance and this Agreement. D. Fee schedule for personnel systems development assistance: lProfessional Services $25/hour, LGPI members $35/hour, non-members 2Travel Time $15/hour 2Mileage $.20/mile 2Meals Breakfast $3.75 Lunch $4.00 Dinner $7.25 2Lodging At Cost 1To be charged only after technical assistance exceeds thirty (30) hours. 2To be charged on third and succeeding on-site visitation trips. ARTICLE III. TERMINATION. The City may terminate this Agreement upon giving LGPI ten (10) days' written notice. In the event of termination, LGPI shall be entitled to payment for services rendered and reimburseable expenses incurred to the date of termination. ARTICLE IV. COMMENCEMENT AND COMPLETION OF AGREEMENT. This Agreement shall begin when it has been signed by both parties and continue through December 31, 1982. FOR THE CITY OF TIGARD FOR THE LOCAL GOVERNMENT PERSONNEL INSTITUTE Signature Signature G.c.�Ty i4D/�s�rl,S7l�0� —1 Title Title Date Date COUNCIL RECESSED 8:50 P.M. Meeting reconvened at 9:10 P.M. and Council went into executive session under the provisions of ORS 192.660 (1A) and (d) relating to deliberations on labor negotiations. City Administrator, Council, Kirk Berger and staff discussed city benefit package, philosophy, policy and strategy for future years negotiations. City Administrator suggested using Local Government Personnel Institute (LGPI) to assist in reforms of systems. and.work out a personnel package. Discussion followed on prior years experience and concerns regarding the existing personnel procedures and policies. Council generally was supportive of the recommendation and requested a proposal be brought back December 21 , 1981, for review and finalized early in January, 1982. EXECUTIVE MEETING ADJOURNED 10:55 P.M. and Council went into open special meeting. 6. RD (a) Motion by Councilman Scheckla, seconded by Councilman Cook to accept the City Administrator's recommendation and retain LGPI to act as labor negotiators. Approved by unanimous vote of Council. 7. OPEN AGENDA: Consideration of Non-Agenda Items identified to the Chair under agenda item 2 were discussed at this .time. . 2. 1 APPROVAL OF OLCC APPLICATION Fred Meyer - Eve's Buffet 11565 S.W. Pacific Highway Tigard, Oregon 97223 Type of Application : Restaurant, New License (a) Chief of Police recommended approval noting this was a change in ownership. (b) Motion by Councilman Cook, seconded by Councilman Brian, the application be forwarded to OLCC with recommendation for approval. Approved by unanimous vote of Council. 2.2 MAYORS RECALL ELECTION COSTS (a) City Administrator reviewed the election costs noting the estimated direct cost to be $5,017 and indirect cost $1,687; for a total of $6,704. City Administrator and Attorney discussed their concern during this period of time that a quarum of Council be present at meetings, to ful- fill the requirements of the State Constitution, Tigard Municipal Code and Charter. For this reason they recommended Councilwoman Stimler be required to attend the meetings. Giving the importance of the issue, and having no way of knowing the outcome they did not want to second guess the outcome. City Administrator Bob Jean apologized for not fully informing the.Council as a group but felt the decision was in the best interes of the City to request Councilwoman Stimler return. Councilman Brian PAGE 2 - SPECIAL & EXECUTIVE SESSION MEETING MINUTES - November 30, 1981 T I G A R D C I T Y C 0 U N C I L SPECIAL AND EXECUTIVE SESSION MEETING MINUTES, NOVEMBER 30, 1981, 7:30 P.M. 1. ROLL CALL: Present: Mayor Wilbur A. Bishop; Councilmen Tom Brian, John Cook, Kenneth Scheckla (arrived at 7:40 P.M.) , Councilwoman Nancie Stimler; Chief of Police, Robert Adams; Director of Public Works/Planning Director, Frank Currie; City Librarian, Irene Ertell, Finance Director/ City Recorder, Doris Hartig; City Administrator, Robert W. Jean; Administrative Assistant, Linda Sargent, Legal Counsel, Ed Sullivan.. 2. CALL TO AUDIENCE, STAFF AND COUNCIL. FOR NON-AGENDA ITEMS UNDER OPEN AGENDA (a) City Administrator requested Council consider the following items under open agenda at the end of the meeting: (1) Approval of OLCC Application, Fred Meyer Eve's Restaurant (2) Recall Election Expense (3) City Hall Open House (4) Senior Center Contract 3. AFFIRMATIVE ACTION PLAN AND PROGRESS REPORT (a) Administrative Assistant stated the report was not ready and requested report be set-over. Council concurred. 4. SALARY AND COMPENSATION PLAN REPORT (a) Administrative Assistant discussed the salary and compensation report, point- ing out disparity in salaries and referenced them into classifications with respect to. responsibilities. The report further compared salaries with the LGPI 1981-82 salary survey as well as projected 1982-83 compensation. Staff recommendation was to establish a salary range for all positions. (b) Kirk Berger of LGPI suggested the -City build a matrix and apply ranges and steps. This will give additional ranges to work with and allow for growth and flexibility. 5. MANAGEMENT INCENTIVES PACKAGE AND MERIT SYSTEM REPORT (a) City Administrator referenced his memo to Council stating it was his opinion the city generally is paying wages in excess of the market for comparable work and that the total compensation package is greater than the value in the market place for the work performed. (b) City Administrator suggested the city recognize the efforts of management staff and consider how to deal with management personnel. He also recommended policy be set regarding the use of overtime, compensatory time off and flex- ible time for management. Currently there is no difference between management and line staff. He strongly suggested the city develop a management incentive package and merit system recognizing outstanding achievements.