City Council Packet - 11/14/2023 • City of Tigard
:14 I
Tigard Business Meeting —Agenda
TIGARD
TIGARD CITY COUNCIL
MEETING DATE AND NOVEMBER 14,2023 -6:30 p.m.Business Meeting
TIME:
MEETING LOCATION: Hybrid - City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223-See
PUBLIC NOTICE below
PUBLIC NOTICE: In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council,
staff or public will participate in person and some will participate remotely.
How to comment:
•Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day
before the meeting date.
•If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and
come to the microphone when your name is called.
•If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on
limiting your testimony to three minutes.
•You may comment by video through the Teams app. Go to this link to learn how to participate by
video: November 14,2023 Council Meeting
(https://www.tigard-or.gov/Home/Components/Calendar/Event/4505/372).
Upon request,the City will endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers,it is important to allow as much lead time as
possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling:
503-718-2419 (voice) or 503-684-2772 (IDD-Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
VIEW LIVESTREAM ONLINE:https://www.tigard-or.gov/boxcast
CABLE VIEWERS:The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd&
4th Tuesdays) at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28:
Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m.
11 City of Tigard
Tigard Business Meeting—Agenda
TIGARD
TIGARD CITY COUNCIL
MEETING DATE AND TIME: NOVEMBER 14,2023 - 6:30 p.m.Business Meeting
MEETING LOCATION: Hybrid-City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223
6:30 PM
1. BUSINESS MEETING
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Call to Council and Staff for Non-Agenda Items
2. PUBLIC COMMENT
A. Follow-up to Previous Public Comment
B. Tigard Area Chamber of Commerce
C. Tigard High School Student Envoy
D. Police Chief/Police Department Update
E. Public Comment—Written
F. Public Comment—In Person
G. Public Comment—Phone-In
H. Public Comment—Video
3. CITY MANAGER REPORT 6:55 p.m. estimated time
4. CONSENT AGENDA: (Tigard City Council) The Consent Agenda is used for routine items including
approval of meeting minutes,contracts or intergovernmental agreements.Information on each item is
available on the city's website in the packet for this meeting.These items may be enacted in one motion
without separate discussion. Council members may request that an item be removed by motion for
discussion and separate action.
A. CITY OF TIGARD AND METRO SAFE STREETS AND ROADS FOR ALL SUBAWARD
AGREEMENT
• Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate
discussion will be considered immediately after the Council has voted on those items which do not need discussion.
5. COMMUNITY ORGANIZATION UPDATE:TIGARD FESTIVAL OF BALLOONS
7:05 p.m. estimated time
6. MARLAND HENDERSON COMMUNITY GRANT PROGRAM 7:25 p.m. estimated time
7. PHOTO TRAFFIC ENFORCEMENT PROGRAM DISCUSSION 7:55 p.m. estimated time
8. NON-AGENDA ITEMS
9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive
Session is called to order, the appropriate ORS citation will be announced identifying the applicable
statute.All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS
192.660(4),but must not disclose any information discussed.No Executive Session may be held for the
purpose of taking any final action or making any final decision.Executive Sessions are closed to the
public.
10. ADJOURNMENT 8:15 p.m. estimated time
SI TPPLEMENTAL PACKET
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*`` iR,Sk. .' Tigard PD Strategic Dashboar �� '�` O MEETING)
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\c%, .. t'r 2021 Population Estimate 55,854 (Adopted Budget FY 2023-24)
Small numbers cause large percentage increases and decreases. Crime Snapshot
Selected Group A Offenses Oct-22 Oct-23 %Chg 2022 YTD 2023 YTD %Chg
Person Crime 49 43• -12.24% 513 423+ -17.54%
Assault 45 32• -28.89% 411 345 0 -16.06%
Robbery 4 6• 50.00% 59 44• -25.42%
Property Crime 225 216• -4.00% 2365 2162 -8.58%
Burglary-Residential 4 1 • -75.00% 57 48• -15.79%
Burglary-Business 11 7• -36.36% 55 52• -5.45%
Burglary-Other 10 4• -60.00% 95 67• -29.47%
UUMV 30 17 0 -43.33% 245 17• -93.06%
Theft 109 116 0 6.42% 1287 1111, -13.68%
Vandalism/ Graffiti 33 26• -21.21% 330 358• 8.48%
Societal Crimes 69 66. -4.35% 557 590 '' 5.92%
DUII 20 13. -35.00% 114 95• -16.67%
Drug Offense 2 3• 50.00% 19 31 4 63.16%
Disorderly Conduct 4 9• 125.00% 63 77• 22.22%
Arrests(*CTA in Total) 98 107, 9.18% 1156 1140• -1.38%
Felony 13 100 -23.08% 170 164• -3.53%
MISD 31 24 0 -22.58% 296 265 0 -10.47%
Warrants 38 33• -13.16% 414 428 0 3.38%
Calls for Service Oct-22 Oct-23 %Chg 2022 YTD 2023 YTD %Chg
Dispatched Calls 1915 2042 0 6.63% 19331 18521• -4.19%
Self Initiated Calls 1138 1066 0 -6.33% 10982 12048 0 9.71%
Online Crime Reports 69 61 • -11.59% 684 700 0 2.34%
Response Time Oct-22 Oct-23 %Chg 2022 YTD 2023 YTD %Chg
Priority 1 &2 6.82 6.48• -4.99% 6.35 6.22 C) -2.05%
Priority 3 10.97 9.22 0 -15.95% 10.25 10.73 4.68%
Priority 4+ 10.05 9.25,'_ -7.96%_ 9.73 10.78 C 10.79%
Photo Enforcement
Red Light- Began Issuing 03/11/20 Month of: Oct 2023 YTD 2022 2023 Yr to Yr
Received Issued Rejected Issued Issued %Chg
99W/SW Hall Blvd 330 209 121 3040 2339 -23%
99W/SW 72nd Ave 151 83 68 832 885 6%
99W/SW Durham Rd 33 23 10 280 190 -32%
Intersection Speed - Began Issuing 7/14/20 Month of: Oct 2023 YTD 2022 2023 Yr to Yr
Received Issued Rejected Issued Issued %Chg
99W/SW Hall Blvd 91 68 23 2239 1113 -50%
99W/SW 72nd Ave 654 490 164 6848 5503 -20%
*Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense
*Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check
*Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass
*The data is National Incident Based Reporting System(NIERS)compliant and not Uniform Crime Report(UCR)compliant
and cannot be compared to any report using that standard.For more info on NIBRS:https://www.tbi.gov/services/cjis/ucr/nibrs
1
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r For October 2023
.*� 14 ARI) 2021 Population Estimate 55 854 (Adopted Budget FY 2023-24)
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Employee Snapshot
Department Staffing Information Actual Budget % Budget
Sworn 70.0 77.0 91%
Non-Sworn 15.0 18.5 81%
Total Number of Personnel 85.0 95.5 89%
Patrol Staffing Authorized 43 I
Days Swings Graves Overall%
# of Shifts at or below Minimums 26 84% 28 90% 17 55% 76%
Personnel Unavailable for Work Patrol All Other Overall
# of Recruits in Pre-Academy 1 1
# of Recruits in Academy 2 2
# of Recruits in Recruit Training 2 2
# of Personnel on Extended Sick Leave/ FMLA 1 1
# of Personnel on Military Leave 1 1
# of Personnel on Modified Duty* 6 6
# of Personnel on Administrative Leave - - -
Total Personnel Unavailable to Work during some Period during the Month 13 - 13
Total Officers Available to work PATROL some period during the Month 30
*Modified Dutyanrmodified work schedule to accommodate light duty,workers comp,or LWOP
Operational Effectiveness Snapshot
Budget Information is based on the best available data. FY 2022-23 Budget FY 2023-24 Budget
Percent YTD Status
Percent YTD
s Status
Department Budget Actual Budgeted Actual Budgeted
Administrative t �� `% 0%
Operations `°wed`' •et % 0%
Services „*1aCe `5 r°t'1 0 0%
Total Department Budget �t�rgs° °Ct�•r�' ,' 0%
aec°O vats cep avAe.
Budget In£omiation is based on the best available dat ue t° . ett),2'
FY 2023-24
g b°aset'tO,ceaa' _ i D Budget Percent YTD Budget
Status Status
Department Overtime .,.ual Budgeted Actual Budgeted
Administrative ; 0% • 0%
Operations • 0% ® 0%
Services • 0% • 0%
Total Overtime • 0% • 0%
2
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For October 2023
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1(,,Fb •�* 2021 Population Estimate 55,854 (Adopted Budget FY 2023-24)
up `,L'Cr*,l G,\'''.
1 To Date(LTD)is July 1,2020 to date Oct-23 Oct-23 LTD LTD
Training Officers Hours Officers* Hours
Advanced Crisis Intervention and De-escalation Training 5 200 3 60
Crisis Intervention 0 0 93 390.5
De-escalation Training 0 0 96 191.5
*LTD(Leve To Dale)Officer totals may deeplicare officer count as training happens mrr&ple limes ayear Totals 5 200 192 642
Levy Staffing Information-LEVY to date progress Actual Budget %Budget
Sworn-Patrol 8.0 8.0 100%
Sworn-SRO 1.0 1.0 100%
Non-Sworn 2.0 2.0 100%
Total Number of Personnel 11.0 11.0 100%
Levy Hiring Process Patrol All Other Overall Patrol All Other Overall
Oct-23 Oct-23 Oct-23 Levy to Date Levy to Date Levy to Date
Interviews 4 0 4.00 153 44 197.00
ORPAT(physical fitness test) 0 0 0.00 30 0 30.00
Background investigations completed 1 0 1.00 70 4 74.00
Conditional Offers of employment 2 0 2.00 24 2 26.00
Hires 1 0 1.00 16 1 16.00
Emergency Response Times - 6 Year Trend
PRIORITY 1 & 2 CALLS
Priority 1 calls =
662 Imminent threat to life
7 ! 6.49
b+ 6.3
~�5.05 : Priority 2 calls =Immediate threat to
. life,occuring now
'K District integrity (5 police districts)
#of Shifts conducted with 5 or more patrol Days Swings Graves Overall
officers 2 6% 3 10% 6 19% 12%
Community Snapshot
Community Outreach and Events News Releases (2) Upcoming Events
(10/4)Coffee with a Cop *Significant Burglary&Theft Arrest Made (11/6)Renewal Levy Presentation
(10/5)Good Morning Tigard *Results from Traffic Safety Enforcements (11/7)K-9 Visit @ Templeton Elm
(10/7)El Tigre Fest (11/10)Good Morning Tigard
(10/11)Renewal Levy Presentation (11/12)Diwali Celebration @ BAPS
(10/19)Community Roundtable (12/9)Shop with a Cop @ Dicks
(10/26)Building Bridges @ the MET
(10/28)Rx Drug Takeback Day
(10/31)Trick or Treat Main St.
3
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For October 2023
Population Estimate 55,854 (Adopted Budget FY 2023-24)
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Calls For Service - By Month: 7 Year Trend °`
-111.1
OCTOBER DISPATCHED CALLS . . i - OBER SELF INITIATED CALLS
2042!+. 1412
I' .''* . ' i! �.,.2138 -_,�
1915 \\969..... ••1047 2066
`��1843 7
1810 \e
174E
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?ut,a JO%rn n:-1 n" 2023 2021 2022 2023
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Tracking Code Cases - Year to Date
2019 2020 2021 2022 2023
DHS referrals and Overdose 20 19 20 23 19
cases of allegations Mental Health hold (POH) 115 105 84 88 54
of abuse to an Suicide 10 4 6 4 7
elderly or mentally Attempted Suicide 44 34 31 36 21
challenged victim DHS Referral 452 370 418 374 450
end up in the Domestic Violence (DV) 98 124 130 146 140
caseload of
Detectives and DV No Crime 109 94 81 88 65
SRO's. Organized Retail Crime (ORC) Theft 59 44 34 96 92
Graffiti 39 101 54 39 118
3 BHI - Transient I
Total Dispatched Calls: 2042
Total Societal Calls: 1346
% of monthly workload 66% #of Calls-BHI** 244
#of Calls Transient 117
#of Calls Dispatched 339
#of Calls Self Initiated 18 120:05:42 (hr:min:sec)
Total BHI/ Transient calls 357
*Note 1:Behavioral Health Incidents(BHI)and Transient calls are a subset of the category"Societal"calls. The statistics above are based on officer
inputs.
**Note 2:An incident may be both BHI and Transient related. These figures are not additive.
4
SUPPLEMENT PACKET
oaKET
FOR �Ifr�v
(DATE OF MEETING
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Selected Group A Offenses Oct-22 Oct-23 % Chg 2022 YTD 2023 YTD % Chg
Person Crime 49 43 0 -12.24% 513 423 • -17.54%
Assault 45 32 ;_) -28.89% 411 345 • -16.06%
Robbery 4 6 0 50.00% 59 /I/I • -25.42%
Property Crime 225 216 01 -4.00% 2365 2162 0 -8.58%
Burglary - Residential 4 1 0 -75.00% 57 48 -15.79%
Burglary - Business 11 7 0 -36.36% 55 52 • -5.45%
Burglary - Other 10 4 0 -60.00% 95 67 0 -29.47%
UUMV 30 17 0 -43.33% 245 17 0 -93.06%
Theft 109 116 0 6.42% 1287 1111 • -13.68%
Vandalism / Graffiti 33 26 ( -21.21% 330 358 • 8.48%
Societal Crimes 69 66 0 -4.35% 557 590 • 5.92%
DUII 20 13 0 -35.00% 114 95 0 -16.67%
Drug Offense 2 3 • 50.00% 19 31 • 63.16%
Disorderly Conduct 4 9 • 125.00% 63 77 • 22.22%
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Strategic Dashboard for October
2023
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Levy To Date (LTD) is July 1, 2020 to date Oct-23 Oct-23 LTD LTD
Training Officers Hours Officers* Hours
Advanced Crisis Intervention and De-escalation Training 5 200 3 60
Crisis Intervention 0 0 93 390.5
De-escalation Training 0 0 96 191.5
*LTD(Levy To Date)Officer totals may duplicate officer count as training happens muliple times ayear Totals 5 200 192 642
AGENDA ITEM NO. 2.F - PUBLIC COMMENT DATE: November 14, 2023
(Limited to 3 minutes or less,please)
This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written
and oral testimony becomes part of the public record.The names and cities of persons who attend or participate in City
of Tigard public meetings will be included in the meeting minutes,which is a public record. Please review the"Tigard
City Council Protocol for Public Comment"
NAME& CITY YOU LIVE IN TOPIC
Please Print
Name De;-1(\ —l�(NOM pSoCity cf r
Please spell your name as it sounds if it will help the presiding residing officer
pronounce:
Optional: If you want a response from staff,please leave your
contact information:
Phone or email ChCCOUlikty-n0 pk iccze -CCIY\
Name City
Please spell your name as it sounds if it will help the presiding officer
pronounce:
Optional: If you want a response from staff,please leave your
contact information:
Phone or email
Name City
Please spell your name as it sounds if it will help the presiding officer
pronounce:
Optional: If you want a response from staff,please leave your
contact information:
Phone or email
Name City
Please spell your name as it sounds if it will help the presiding officer
pronounce:
Optional: If you want a response from staff,please leave your
contact information:
Phone or email
SUPPLEM NTAL PACKET
FOR / boa
(DATE OF MEETING)
Tigard Chamber of Commerce City Council Update
November 2023
Leadership Tigard
We have officially started our Leadership Tigard program for the 2023-2024 year.We have 14 participants this year and
they come from all facets of our community.We held Tigard History and DEI Day today took tours of Historic
Downtown Tigard and The John Tigard House and heard from many wonderful presenters on the topics with lived
experience.We look forward to reporting more about our class and their project as the year progresses.
Education,Advocacy,&Building a Strong Local Economy
• Our Government Affairs& Public Policy Committee will be meeting November 16th at 1:30pm at the Chamber.
• For Giving Tuesday 2024 we hope to raise funds for our Tigard Chamber Scholarship Fund and we are a little over
'Away to reaching that goal. Please contact us for more details on how to contribute to our fundraising efforts.
Promoting Community
As the holiday season approaches,we hope everyone takes time with their friends,family and community at work and
home to celebrate what they are most Thankful for and how much they have accomplished this year.No matter how small
it may seem,everyone has an impact on our local community and economy and in Tigard we are strong in both areas.
Networking/Visibility(Check the Chamber Calendar for details)
Good Morning Tigard(GMT),Thursday A.M.Networking 7:30 a.m.—Weekly
Tigard Farmers Market Update
The Tigard Farmers Market is officially closed for the season.We want to thank everyone for their support of the market
and the move to Universal Plaza this season.We especially want to thank Tigard Public Works and Parks and Rec,The
City of Tigard,Tualatin Valley Soil and Water Conservation District,and NW Natural for their contributions and
sponsorships.
Local Business Update
We will be releasing more information about the Tigard Small Business Sustainability Fund before the end of the year.
Businesses will then be able to find out if they qualify and where and how to apply.We thank Stever Rymer and the City
of Tigard for working with us on this important program.We appreciate your patience as we launch this new program.
Please follow the Tigard Chamber on Linkedln, Instagram, and Facebook for the most up to date
information on what is going on at the Chamber in real time and all our events!
AIS-5369 4.A.
Business Meeting
Meeting Date: 11/14/2023
Length(in minutes): Consent Item
Agenda Title: City of Tigard and Metro Safe Streets and Roads for All Subaward Agreement
Authored By: Dave Roth
Presented By: Dave Roth,Principal Transportation Planner
Item Type: Resolution
Public Hearing No
Legal Ad Required?:
Publication Date:
-- - --- -
Information
EXPLANATION OF ISSUE
The City of Tigard proposes to enter into a "Subaward Agreement with Federal Funding"with Oregon Metro for the
purposes of receiving federal funding to complete the Tigard Safe Streets and Roads for All (SS4A) comprehensive
transportation safety action plan project.
ACTION REQUESTED
Tigard's Public Works Engineering and Community Development departments recommend City Council authorize
Tigard's City Manager to sign the "Subaward Agreement with Federal Funding" substantially in the form of Attachment
1.
BACKGROUND INFORMATION
Work under the federally-funded Safe Streets and Roads for All (SS4A) project will result in the development of a
comprehensive transportation safety action plan with the goal of eliminating all traffic fatalities and serious injuries
within the City of Tigard.The comprehensive planning process will include robust engagement with the community and
agency partners and will focus specifically on the needs of underserved communities.The plan will utilize a"Safe
Systems" approach to transportation safety analysis and recommendations using the following principals:
•Humans make errors,
•Humans are vulnerable to injury,
•Responsibility is shared,
•No death or serious injury is acceptable,and
•Proactive vs.reactive approach.
During the summer of 2022,the City of Tigard partnered with Metro as well as several other agencies in a joint
application for federal SS4A funding.Metro submitted the SS4A application on behalf of partnering agencies,including
the City of Tigard. On February 1,2023, the Federal Highway Administration (FHWA) awarded Metro$2.4M in
funding,of which the City of Tigard is allocated$240,000 as a SS4A subaward recipient to Metro.
Metro will administer the SS4A grant award,however the City of Tigard will develop its own comprehensive
transportation safety action plan.The "Subaward Agreement with Federal Funding" allows the City of Tigard to seek
reimbursement from Metro for SS4A project expenditures.
Dates of Previous Consideration
•July 18,2023:Tigard teammates briefed City Council on the SS4A federal funding program and grant
requirements.
•August 15,2023:Tigard City Council adopted a goal of eliminating traffic deaths and serious injuries, stating that
no loss of life or serious injury is acceptable on our city streets.
ALTERNATIVES &RECOMMENDATION
Council may decide to not authorize Tigard's City Manager to sign the Tigard-Metro SS4A "Subaward Agreement with
Federal Funding."
Tigard's Public Works Engineering and Community Development departments recommend City Council authorize
Tigard's City Manager to sign the "Subaward Agreement with Federal Funding."
ADDITIONAL RESOURCES
Fiscal Impact
Cost: $320,000
Budgeted(yes or no): Yes
Where Budgeted (department/program):200- Gas Tax Fund and FHWA
Additional Fiscal Notes:
The project is budgeted in CIP 95079.
Attachments
Resolution
AIS 5369 Subaward Agreement Tigard-Metro
SS4A CIP Project Sheet 95079
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 23-
A RESOLUTION APPROVING SIGNATURE OF CITY OF TIGARD AND METRO SUBAWARD
AGREEMENT WITH FEDERAL FUNDING FOR THE SAFE STREETS AND ROADS FOR ALL
(SS4A) COMPREHENSIVE TRANSPORTATION SAFETY ACTION PLAN PROJECT.
WHEREAS,The City of Tigard and Metro were awarded Safe Streets and Roads for All (SS4A) federal funding
to complete comprehensive transportation safety action plans;and
WHEREAS, The City of Tigard's adopted Strategic Plan Vision calls for the city to be "An equitable
community that is walkable,healthy,and accessible for everyone";and
WHEREAS, Goal Four of the adopted 2023-2025 Tigard City Council Goals calls for enhanced community
safety & accessibility with a desired outcome of improved traffic safety and provision of equitable mobility
options in support of climate goals;and
WHEREAS, the City of Tigard's adopted Transportation System Plan, TSP 2040, Goal 1, requires the City to
"provide a safe, comfortable,and connected transportation system for all users, especially pedestrians and other
vulnerable users";and
WHEREAS, the City of Tigard's adopted Complete Streets policy states, "Tigard's transportation system
should serve all users equitably. To the maximum extent possible, the City will develop and manage rights-of-
way that are safe,integrated, and connected to promote access and mobility for all users. In particular, the City
will work to address and enhance the safety of vulnerable road users";and
WHEREAS,Tigard's City Council has adopted the goal of eliminating traffic deaths and serious injuries, stating
that no loss of life or serious injury is acceptable on our city streets.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The Tigard City Council Approves Signature of City of Tigard and Metro Subaward Agreement
with Federal Funding for the Safe Streets and Roads for All Comprehensive Transportation
Safety Action Plan project.
SECTION 2: This Resolution is effective immediately upon passage.
PASSED: This day of 2023.
Mayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO. 23-
Page 1
'srA Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
Project: Tigard SS4A Transportation Safety Action Plan
This Subaward Agreement("Agreement") is between Metro, an Oregon metropolitan service district
organized under the laws of the State of Oregon and the Metro Charter("Metro") and City of Tigard,
an Oregon municipal corporation ("Subrecipient").
Background
Metro and Subrecipient have authority under ORS Chapter 190 to enter into this Agreement.
Metro and subrecipients applied for a Federal FY22 Safe Streets for All grant and were notified on
January 31, 2023, that the Getting to Vision Zero 2035 -Advancing Equity Outcomes and Pedestrian
Safety in the Greater Portland application had been selected to receive funding. As one of three
designated subrecipients of the Safe Streets for All federal grant Award No. 693JJ32340560, the
Subrecipient will use funds to develop a Safety Action Plan for the City of Tigard as described in
Exhibit A- Scope of Work. The City of Tigard will complete the tasks outlined in Exhibit A with
$240,000 federal grant funds and $60,000 in local match for a total project funding amount of
$300,000.
The parties agree as follows:
1. Term
This Agreement is effective on the last date signed below and terminates on September 28, 2026,
unless terminated or extended as provided by this Agreement.
2. Agreement Amount
The amount of this Agreement may not exceed $300,000, $240,000 of which will be reimbursed.
Subrecipient may use funds only for work completed during the term of this Agreement. Metro will not
reimburse Subrecipient for funds that Subrecipient committed or spent before the effective date of this
Agreement.
3. Scope of Work
This Agreement establishes responsibilities of the parties concerning to the Scope of Work, Exhibit A,
which is incorporated into this Agreement.
Metro will reimburse for qualified costs as described in the Scope of Work, Exhibit A, in accordance
with 2 CFR 200 - Uniform Guidance—Super Circular.
Metro considers Subrecipient (UEI: ML1 NGLL5RZ56)to be a subrecipient of federal funds. Funding
for this project is obtained from a Federal Award between Metro and the FEDERAL HIGHWAY
ADMINISTRATION awarded January 1, 2023, CFDA No. 20.939, Safe Streets and Roads for All, FAIN
No. 693JJ32340560, The Getting to Vision Zero 2035 -Advancing Equity Outcomes and Pedestrian
Safety in the Greater Portland FY22 Safe Streets and Roads for All. As federal funds are involved in
the Agreement, Exhibit B— Federal Clauses are attached hereto and by this reference made a part of
this Agreement as if set forth in full.
Unless described in the application and funded in the approved award, the Subrecipient must obtain
prior written approval from Metro for the subaward, transfer, or contracting out of any work under this
award above the Simplified Acquisition Threshold. This provision does not apply to the acquisition of
Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
supplies, material, equipment, or general support services. Approval of each subaward or contract is
contingent upon the Subrecipient's submittal of a written fair and reasonable price determination, and
approval by Metro for each proposed contractor/sub-recipient. Consent to enter into subawards or
contracts will be issued through written notification from Metro or a formal amendment to the
Agreement.
The following subawards and contracts are currently approved under the Agreement by Metro. This list
does not include supplies, material, equipment, or general support services which are exempt from the
pre-approval requirements of this clause.
(Fill in at award or by amendment)
4. Changes to Scope of Work
The parties authorize their respective Project Managers to modify Exhibit A- Scope of Work, upon
mutual agreement in writing.
5. Indirect Cost Rate
Subrecipient will not include an indirect cost rate on invoices.
6. Funds Available
Metro certifies that at the time this Agreement is executed sufficient funds are available and
authorized for expenditure to finance costs of this Agreement.
7. Billing Invoices and Payment for Services
A. Subrecipient must submit invoices and progress reports to Metro QUARTERLY on or before the
15th day of January, April, July, and October for the duration of the grant agreement. Invoices
should provide detail in the budget categories per the budget in Exhibit A- Scope of Work.
Progress reports should provide narrative on progress by task in the Scope of Work and should
follow the format and include the content outlined in Exhibit I —Quarterly Progress Report Format
and Content and Project Cost Template. All invoice payments are conditional upon Metro's
Project Manager approval of the invoice and progress report. Subrecipient must meet by phone
or virtually with Metro Project Manager within a week of submitting invoices and progress reports
to review project progress. Subrecipient is requested to schedule these meetings upon
finalization of this Agreement. The final invoice and progress report must include completion of
Exhibit H -SS4A Metro Safety Action Plan Final Checklist.
B. Invoices shall display one hundred percent (100%)of the total project costs incurred during the
period of the invoice, and identify any required matching amounts, if applicable. If Metro requests
documentation, including without limitation copies of receipts for expenditures, timesheets, or
system-generated accounting reports documenting the actual expense, Metro must receive the
documentation before Metro makes payment.
C. Metro's billing invoices must include the contract number, remittance address, invoice date,
invoice amount, and statement of expenses and work performed during the billing period.
D. Subrecipient must send reimbursement payments to: MetroAccountsPayable(a�oregonmetro.gov
Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
E. Metro will issue payment within thirty (30) days of receipt of an invoice, provided that services and
expenses described in the invoice are in accordance with the terms of this Agreement.
Metro will disburse funds as set forth in Exhibit A- Scope of Work.
8. Right to Withhold Payments
Metro has the right to withhold payments such sums as necessary, in Metro's sole opinion, to protect
Metro against any loss, damage or claim that may result from Subrecipient's performance or failure to
perform under this Agreement.
9. Funding Recognition
Subrecipient must recognize Metro and use Metro's logo in any publications or presentations
referencing the Project, including, without limitation, any on-site signage.
10. Forfeit of Unspent Funds
If Subrecipient fails to start or complete the Project or completes the Project without expending all of
the funds, Metro will retain any funds not expended.
11. Records Maintenance and Access
The parties must maintain all fiscal records related to this Agreement in accordance with generally
accepted accounting principles. The parties must maintain books, documents, and other records
related to the subject Agreement. The parties must retain and keep accessible all such records for a
period of six (6) years from the date of final completion of this Agreement. Each party must make
records available to the other party and its authorized representatives, including but not limited to the
staff of any department, at reasonable times and places regardless of whether litigation has been filed
on any claims.
12. Public Records
Except to the extent disclosure is required by Oregon Public Records Law ORS Chapter 192,the parties
must protect the confidentiality of all confidential and proprietary information of the other parties and to
which the parties have access. Nothing in this section is intended to waive either party's right to assert
that any record is exempt from disclosure under the Public Records Law.
13. Ownership of Documents
The parties have unrestricted access to all documents relating to this Agreement. To the extent either
party uses any of its own property created or developed, whether arising from copyright, patent,
trademark, trade secret or other similar right, in the performance of this Agreement, such property
remains the property of the party.
14. Indemnification
Within the limits of the Oregon Tort Claims Act and the Oregon Constitution, Subrecipient agrees to
indemnify and defend Metro and hold Metro, its agents, employees and elected officials harmless
from any and all claims, demands, damages, actions, losses, and expenses, including attorney's fees
at trial and on appeal, arising out of or in any way connected with its performance of this Agreement,
and for any claims or disputes involving subcontractors or partners.
15. Insurance
t Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
Subrecipient agrees to maintain insurance levels, or self-insurance in accordance with state law, for
the duration of this Agreement to levels necessary to protect against public body liability.
Subrecipient also agrees to maintain for the duration of this Agreement, Workers' Compensation
Insurance coverage for all its employees as a self-insured employer, as provided by ORS chapter
656, or disability coverage under its Disability, Retirement and Death Benefits Plan.
16. Termination
This Agreement may be terminated as follows:
A. By mutual written consent of all parties.
B. By any party if another party commits any breach or default of any covenant or obligation under
this Agreement. To be effective, the party intending to terminate must give the other party written
notice of default and its intent to terminate. If the breaching party does not entirely cure such
breach, default, or failure within thirty (30) days after receipt of notice, or such longer period of
cure as may be specified in the notice, then this Agreement may be terminated at any time
thereafter by giving a written notice of termination.
Any termination of this Agreement does not prejudice any rights or obligations accrued to the parties
before termination.
17. Federal, State and Local Law Compliance
Subrecipient and Metro will comply with all applicable federal, state, and local laws, regulations,
executive orders and ordinances applicable to the work under this Agreement, including Exhibits C, D,
E, F and G.
This Agreement is subject to a financial assistance agreement between Metro and the Federal Highway
Administration. Subrecipient must comply with all applicable federal laws, regulations, executive
orders, rules, policies, procedures and directives,whether or not expressly set forth in this Agreement,
including but not limited to the following,which are incorporated into and made a part hereof:
• 2 CFR 200- Uniform Guidance—Super Circular
In this agreement, "General Terms and Conditions" means the content of the document titled
"General Terms and Conditions Under the Fiscal Year 2022 Safe Streets and Roads for All Grant
Program," dated February 8, 2023, which is available at
https://www.transportation.gov/grants/ss4a/grant-agreements. Articles 7-30 are in the General Terms
and Conditions. The General Terms and Conditions are part of this agreement.
The Subrecipient states that it has knowledge of the General Terms and Conditions. Subrecipient
also states that it is required to comply with all applicable Federal laws and regulations including, but
not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. §4321 et
seq.); and Build America, Buy America Act (BIL, div. G §§ 70901-27).
The Subrecipient acknowledges that the General Terms and Conditions impose obligations on the
Subrecipient and that the Subrecipient's non-compliance with the General Terms and Conditions may
result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project,
requiring the Recipient to refund to Metro the SS4A Grant, and reporting the non-compliance in the
Federal-government-wide integrity and performance system.
%._ Metro
~ 600 NE Grand Ave.
S u b awa rd Agreement 600PorNE Grand,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
The Subrecipient demonstrates compliance with civil rights obligations and nondiscrimination laws,
including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and
Section 504 of the Rehabilitation Act, and accompanying regulations. Subrecipients of Federal
transportation funding will also be required to comply fully with regulations and guidance for the ADA,
Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil
rights requirements.
18. Public Contracting
Subrecipient must comply with prevailing wage rate law, as applicable, and with applicable provisions
of ORS chapters 279A, 279B, and 279C, all other terms and conditions necessary to be inserted into
public contracts in the state of Oregon, applicable provisions of 2 CFR 200 as they relate to public
contracting, and federal clauses attached in Exhibit B. Subrecipient and all employers working under
this Agreement are subject employers that will comply with ORS 656.017.
Contracting is only allowable to the extent it is described in Exhibit A- Scope of Work.
19. Notices; Project Managers
All notices and other written communication between the parties under this Agreement must be given
in writing by email. The parties appoint the following representatives for receiving notice and as
project managers for this Agreement. If Subrecipient and Metro representatives communicate
verbally, Subrecipient must follow up with a written summary of the communication by email.
Metro: Lake McTighe
Principal Transportation Planner
600 NE Grand Ave.
Portland, OR 97232
503-797-1660
lake.mctighe@oregonmetro.gov
City of Tigard: Dave Roth
Principal Transportation Planner
13125 SW Hall Blvd
Tigard, OR 97223
503-718-2457
daver@tigard-or.gov
Standard Contract Terms
20. Dispute Resolution and Forum
This Agreement is to be construed according to the laws of the State of Oregon. The parties must
negotiate in good faith to resolve any dispute arising out of this Agreement. If the parties are unable
to resolve any dispute within fourteen (14) calendar days, the parties will attempt to settle any dispute
through mediation. The parties will attempt to agree on a single mediator. The cost of mediation will
be shared equally. If the parties agree on a mediator, the mediation must be held within 60 days of
selection of the mediator unless the parties otherwise agree. If the parties cannot agree on a
mediator, or the matter is not settled during mediation, the parties will have all other remedies
available at law or in equity.
'sem Metro
Subaward Agreement
600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
21. Discrimination Prohibited
No recipient or proposed recipient of any services or other assistance under the provisions of this
Agreement or any program related to this Agreement may be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part
with the funds made available through this Agreement on the grounds of race, color, or national origin,
42 U.S.C. §2000d (Title VI), or on the grounds of religion, sex, ancestry, age, or disability as that term is
defined in the Americans with Disabilities Act. For purposes of this section, "program or activity" is
defined as any function conducted by an identifiable administrative unit receiving funds pursuant to this
Agreement.
22. Independent Contractor Status
Subrecipient is an independent Contractor for all purposes and is entitled only to the compensation
provided for in this Agreement. Under no circumstances will Subrecipient be considered an employee of
Metro.
Subrecipient is solely responsible for its performance under this Agreement and the quality of its work;
for obtaining and maintaining all licenses and certifications necessary to carry out this Agreement;for
payment of any fees,taxes, royalties, or other expenses necessary to complete the work except as
otherwise specified in the Scope of Work; and for meeting all other requirements of law in carrying out
this Agreement.
23. No Third-Party Beneficiary
Except as set forth herein, this Agreement is between the parties and creates no third-party
beneficiaries. Nothing in this Agreement gives or will be construed to give or provide any benefit,
direct, indirect, or otherwise to third parties unless third persons are expressly described as intended
to be beneficiaries of its terms.
24. Assignment
A party may not subcontract, assign, or transfer any rights or obligations under this Agreement
without the prior written consent of the other parties.
25. Survival
All obligations relating to indemnification, default or defect in performance, limitation of liability,
publicity, proprietary rights, and obligations to make payments that become due under this Agreement
before termination (except that payments for services not performed by the date of termination will be
prorated)survive termination or expiration of this Agreement and, to the extent applicable, remain
binding and in full force and effect.
26. Limitations
This Agreement is subject to the limitations of the Oregon Tort Claims Act, and is contingent upon
appropriation of funds.Any provision of this Agreement that conflicts with the above-referenced laws are
invalid and unenforceable.
27. Interpretation of Agreement
This Agreement will not be construed for or against any party by reason of authorship or alleged
authorship of any provision. The Section headings contained in this Agreement are for ease of
reference only and may not be used in constructing or interpreting this Agreement.
$I Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
28. Entire Agreement; Amendment
This Agreement is the entire agreement among the parties and supersedes all prior or
contemporaneous written or oral understandings, representations, or communications of every kind.
There are no understandings, agreements, or representations, oral or written, not specified herein
regarding this Agreement. The Parties may not waive, alter, modify, supplement or amend this
Agreement except by written amendment signed by both Parties.
29. Choice of Law
The situs of this Agreement is Portland, Oregon. Any litigation over this Agreement will be governed by
the laws of the State of Oregon and will be conducted in the Circuit Court of the State of Oregon for
Multnomah County, or, if jurisdiction is proper, in the U.S. District Court for the District of Oregon.
30. No Waiver of Claims
The failure to enforce any provision of this Agreement does not constitute a waiver of that or any other
provision.
31. Counterparts
This Agreement may be executed in any number of counterparts, each of which will be an original, but all
of which will constitute one and the same instrument.
32. Authority
The representatives signing on behalf of the parties certify that they are authorized to make this
Agreement by the party for which they sign.
METRO City of Tigard
Authorized Signature Authorized Signature
Printed Name Printed Name
Title Title
Date Date
Exhibit A Scope of Work Exhibit G Critical Infrastructure Security and Resilience
Exhibit B Federal Clauses Exhibit H Metro Safety Action Plan Final Checklist
Exhibit C Certificate—Lobbying Exhibit I Quarterly progress Report Format and Content
Exhibit D Racial Equity and Barriers to Opportunity
Exhibit E Climate Change and Environmental Justice Impacts
Exhibit F Labor and Workforce
Subaward Agreement 's Metro
600 NE Grand Ave.
With Federal Funding Portland,OR 97232-2736
Metro Contract No. XXXXXX
EXHIBIT A
SCOPE OF WORK
1. Purpose and Goal of Work
Develop and adopt a Transportation Safety Action Plan (TSAP) to improve roadway safety by significantly reducing or
eliminating roadway fatalities and serious injuries for all users, including pedestrians,bicyclists, public transportation
users, motorists, personal conveyance and micromobility users, and commercial vehicle operators.
2. Scope of work tasks, milestones and/or deliverables
Please include the scope of work for the project. Subrecipients may use the Example Scope of Work as a starting point,
modifying as needed to fit project specifics. However, the scope of work must include the elements listed in the
Example, which are consistent with those identified in the SS4A grant Action Plan Components. Quarterly Project
Progress Reports and invoices need to refer to the scope of work and project schedule and are tracked by the milestones
and deliverables.
Task Task Description Milestones and Deliverables
1. Project Project management activities to guide and conduct the work. • Schedule of tasks, milestones, deliverables,
Management Develop project schedule to track tasks, milestones and meetings; schedule must be consistent with
deliverables. the action plan schedule.
Prepare and submit quarterly project progress and financial • Quarterly Project Progress Reports (4).
reports describing work completed and work still be done,
and project invoice for work completed. (Refer to Exhibit I
Quarterly Project Progress Report Format and Content.)
Schedule, prepare for, conduct, and document project
meetings. Anticipated meetings include:
• Project kickoff meeting
• Project team meetings
1
Subaward Agreement 'sem Metro
600 NE Grand Ave.
With Federal Funding Portland,OR 97232-2736
Metro Contract No. XXXXXX
Task Task Description Milestones and Deliverables
• Safe streets task force meetings
• Miscellaneous coordination meetings
• Weekly meeting with project manager.
2. Leadership Develop and adopt an official public commitment (e.g., • Adopted resolution of commitment from
Commitment resolution,policy, ordinance)by a high ranking official Tigard City Council to eliminate traffic
and Goal and/or governing body to an eventual goal of zero roadway deaths and serious injuries using a safe
Setting fatalities and serious injuries. systems approach to prioritize
transportation safety (completed in July
Set goals with project team for working towards the objective 2023).
of achieving zero roadway fatalities and serious injuries that • Summary of vision and goals to reach zero
are actionable and measurable at various points in time. The roadway fatalities and serious injuries.
vision and goals will be in line with other Tigard policies,
such as Complete Streets, the Transportation System Plan,
and Strategic Plan. Consensus will be reached regarding goals
with project stakeholders early in the project.
3. Planning The City will form the Safe Streets Task Force, a multi- • Presentation materials, meeting agendas,
Structure disciplinary group, which will help guide decisions and meeting minutes for Safe Streets Task
throughout the project, implementation and monitoring. The Force meetings (at least 4).
Task Force will include representation from several • Presentations at Tigard Transportation
community groups, such as AARP, the Medical/Emergency Advisory Committee (TTAC) meetings (at
Medical Community, Families for Safe Streets, Street Trust, least 2).
WashCo Bikes, Westside Transportation Alliance, and • Presentations at City Council (at least 2),
Westside Rides, as well as both Tigard-Tualatin and including adoption of the final Action Plan.
Beaverton School Districts and Washington County Public • Presentations at Transportation Policy
Health. Alternatives Committee (TPAC) and the
2
Subaward Agreement % Metro
600 NE Grand Ave.
With Federal Funding Portland,OR 97232-2736
Metro Contract No. XXXXXX
Task Task Description Milestones and Deliverables
Joint Policy Advisory Committee on
Transportation (JPACT) (at least 1).
4. Safety Develop analysis of existing conditions and historical trends • Technical memorandum documenting the
Analysis and that provides a baseline level of crashes involving fatalities selection of safety performance measures.
Equity and serious injuries for project area. Includes: • GIS based tool to run the network
Considerations • Select several safety performance measures from the screening citywide and deliver the tool to
Highway Safety Manual to evaluate the frequency, the City, including training City GIS staff.
severity, and type of crashes occurring at intersections • Technical memorandum documenting the
and along roadway segments in the City. Determine results of the network screening.
data availability and recommendations for each • Technical memorandum documenting the
potential performance measure to meet the vision and results of the systemic safety analysis.
goals. • Technical memorandum documenting the
• Develop a GIS based tool to run the network screening results of the automated photo enforcement
citywide. Work with the City GIS staff to ensure analysis.
consistency and to that the tool can be used by City • Technical memorandum documenting the
GIS staff for future updates. results of the equity analysis.
• Run the network screening process with the most
recent five years of crash history, traffic volume, and
roadway inventory data to calculate all safety
performance metrics for every intersection and
roadway segment in Tigard.
• Identify ownership/maintenance responsibility in
analysis, to help find opportunities for future
partnership between agencies.
• Rank locations based on safety evaluation criteria.
3
Subaward Agreement wel Metro
GranWith Federal Funding 600 NE Portland.OR 9723R 9723.
2-2736
Metro Contract No. XXXXXX
Task Task Description Milestones and Deliverables
• Review preliminary results based on GIS tool analysis
and refine as needed.
• Finalize ranked hot spot locations.
• Identify priority corridors and locations for systemic
treatment applications. For each risk factor, map the
locations exhibiting that characteristic and provide
guidance for prioritizing corridors.
• Map and document the results from Metro's High-
Injury Corridors for City of Tigard.
• Assess the performance of Tigard's automated
enforcement(red light and speed enforcement)
program and recommend potential new locations for
photo enforcement per the criteria from ODOT's Red
Light Running Camera Guidelines for State Highways
and other relevant rules or regulations.
• Incorporate Tigard's Equity Transportation Demand
Scoring and Metro's Equity Focus Areas into the
safety analysis. Assign additional weight to
underserved communities using Tigard and Metro's
areas of high equity demand or focus.
5. Engagement, Information received from engagement and collaboration is • Public involvement plan, including:
Collaboration analyzed and incorporated into the Action Plan. Overlapping o Schedule for meetings and deliverables.
and Equity jurisdictions are included in the process, including o Target audience and stakeholders.
Considerations Washington County, TriMet, ODOT and Metro. Plans and o Communities of Concern.
processes are coordinated and aligned with other o Project messaging/talking points.
4
Subaward Agreement %. Metro
GrWith Federal Funding 600 Portll nand,, .
OR 9 97237232-2736
Metro Contract No. XXXXXX
Task Task Description Milestones and Deliverables
governmental plans and planning processes to the extent o List of communications and outreach
practicable. tools to engage and reach the desired
audience.
Underserved communities are identified through data and • Toolkit of public involvement materials,
other analyses in collaboration with appropriate partners. such as mailers, flyers, and fact sheets, as
well as content for the website and social
• Participate in the planning of and attend up to four media platforms, including language
(two project open houses and two advisory committee) translation of materials.
meetings to provide Project information and address • Storyboards for up to five transportation
specific questions and concerns. safety messaging videos that can be
• Collect input from the public including underserved produced by the city.
communities and relevant stakeholders such as the • Graphics, including a program identifier,
private sector and community groups regarding safety branding, and public messaging.
concerns citywide as well as feedback on location • Interactive survey.
specific proposed safety improvements. • Public involvement summary with input
• Hold up to three focus group input sessions with received from the survey and meetings.
identified communities of concern, youth audiences,
and people with mobility impairments.
• Create survey to gather public input. Draft the
questions, provide graphics, and prepare a summary of
the results.
• Create mailers, flyers, and fact sheets, as well as
develop social media, website, and storyboards for up
to five safety message videos. Format, print, and mail
the various informational pieces. Maintain the
stakeholder distribution/mailing list.
5
Subaward Agreement % Metro
600 NE Grand Ave.
With Federal Funding Portland,OR 97232-2736
Metro Contract No. XXXXXX
Task Task Description Milestones and Deliverables
• Use project website and social media platforms to
provide project updates, identify ways to get involved,
and communicate current project status.
6. Policy and Assess current Tigard policies,plans, guidelines, and • Technical memorandum documenting the
Process standards to identify opportunities to improve how processes recommended proposed changes in
Changes currently prioritize traffic safety. policies, guidelines, or standards (up to
Determine potential improvements through the adoption of four draft versions and final.
revised or new policies, guidelines, and/or standards, as
appropriate. Coordinate with groups that would be involved
with implementing these changes. Provide approximate
timelines and stakeholders that would need to be involved to
implement changes.
For newly recommended policies, guidelines, and standards,
or revisions or amendments to existing policies, guidelines,
and standards,provide adoption-ready language.
7. Strategy and • Develop strategies that will include identifying and • Technical memorandum documenting the
Project documenting lead agency, supporting/partner strategies for a safe systems approach.
Selections agencies, budget needs, and a timeline for • Technical memorandum documenting a
implementation between short-term and long-term comprehensive set of safety projects.
goals. The strategies will discuss investments in
training and staff time, enforcement interventions,
public communications and messaging, and public
education, in addition to capital needs. These
strategies will focus on a Safe System Approach,
6
Subaward Agreement 'sem Metro
Grand Ave.
With Federal Funding 600 NE
Portland,OR 97232-2736
Metro Contract No. XXXXXX
Task Task Description Milestones and Deliverables
effective interventions, and consider multidisciplinary
activities.
• Overlay the hot spot analysis, systemic analysis,
Metro's High-Injury Corridors for City of Tigard, and
identified equity areas.
• Refine priority list to consider recent road/intersection
improvements for the highest scoring sites to
determine the top intersection and segment sites to
advance into project development.
• Prepare summary sheets for the top twenty
intersections and top ten corridors. The summary
sheets will include: safety performance, crash
diagrams, crash patterns, field review, and safety
countermeasures.
• Develop project components and planning level cost
estimates for the top safety projects. Assess timelines
for safety improvements at each site taking into
consideration funding sources and availability. Assign
a category for each safety project of short-, medium-,
or long-term improvements.
• Calculate benefit/cost ratio for each proposed safety
project to re-rank locations.
• Coordinate with Metro and other partners on a funding
strategy for identified projects.
T
Subaward Agreement 'sem Metro
600 NE Grand Ave.
With Federal Funding Portland,OR 97232-2736
Metro Contract No. XXXXXX
Task Task Description Milestones and Deliverables
8. Progress and Work with City staff to determine actionable measures for • Progress report format for Safety Report
Transparency reporting and tracking progress toward reducing roadway Card.
fatalities and serious injuries. The reporting will include • Safe Streets GIS dashboard hosted on the
regular progress updates (at least annually), publicly available City's website.
data, progress on action plan strategies, and the Adopted
Action Plan will be publicly available.
Determine if the progress report format should follow
Tigard's Report Card, which brings a data-informed
perspective to the city's strategic plan vision to be, "an
equitable community that is walkable, healthy, and accessible
for everyone". The new Safety Report Card would be posted
on Tigard's website and made available to everyone.
9. Draft Safety Develop Draft Safety Action Plan that reflect the elements • Draft Action Plan document. The Action
Action Plan above from Tasks 2, 4, 5, 6, 7, and 8. Plan will incorporate results from the
previous technical memorandums.
10. Final Safety Develop final Safety Action Plan for adoption. • Final Action Plan document with
Action Plan comments incorporated.
11. Adoption of Bring final Action Plan to City Council for adoption. • Draft adopting resolution.
Safety Action • Final adopting resolution.
Plan • Adopted City Council SS4A Action Plan.
• Final plan and list of projects added to City
webpage.
• Adoption-ready recommended project list
amendment for Tigard's 2040
Transportation System Plan(TSP)
8
Subaward Agreement % , Metro
600 NE Grand Ave.
With Federal Funding Portland,OR 97232-2736
Metro Contract No. XXXXXX
3. Project's Estimated Schedule
Dates are those provided in the FHWA-Metro SS4A grant agreement. Project schedule must be consistent with these dates.
Milestone Schedule Date
Planned Draft Action Plan Completion Date: October 1, 2024
Planned Action Plan Completion Date: February 28, 2025
Planned Action Plan Adoption Date: May 31, 2025
Planned SS4A Final Report Date: May 31, 2025
4. Budget
Budget should be by the category by which spending will be reported. If actual spending will be reported by task, then
budget should be by task. If actual spending will be reported by cost element(labor, consultant, indirect, etc), then budget
should be by cost element.
Budget for above scope of work:
Budget by Cost Element
Cost Element Federal Share Non-Federal Share Total Budget
Amount
Direct Labor $0.00 $0.00 $0.00
Fringe Benefits $0.00 $0.00 $0.00
Travel $0.00 $0.00 $0.00
Equipment $0.00 $0.00 $0.00
Supplies $0.00 $0.00 $0.00
Contractual/Consultant $240,000 $60,000 $300,000
9
Subaward Agreement �: Metro
600 NE Grand Ave.
With Federal Funding Portland,OR 97232-2736
Metro Contract No. XXXXXX
Other $0.00 $0.00 $0.00
Indirect Costs $0.00 $0.00 $0.00
Total Budget $240,000 $60,000 $300,000
Subrecipient shall perform the above work for a maximum price not to exceed three hundred thousand AND zero/100TH
DOLLARS ($300,000.00). Two-hundred forty thousand AND zero/100TH DOLLARS ($240,000.00) of the total amount is
reimbursable by Metro.
10
% Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
EXHIBIT B
FHWA Federal Clauses (Non-Construction)
1) Certification Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion
a) Instructions for Certification - Lower Tier Participants:
i) By signing and submitting this proposal,the prospective lower tier participant is providing
the certification set out below.
ii) The certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government,the department, or agency with which this
transaction originated may pursue available remedies, including suspension and/or
debarment.
iii) The prospective lower tier participant shall provide immediate written notice to the person
to which this proposal is submitted if at any time the prospective lower tier participant
learns that its certification was erroneous by reason of changed circumstances. 2 CFR
180.365.
iv) The terms "covered transaction," "debarred," "suspended," "ineligible," "participant,"
"person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR
Parts 180,Subpart I, 180.900—180.1020, and 1200. You may contact the person to which
this proposal is submitted for assistance in obtaining a copy of those regulations. "First Tier
Covered Transactions" refers to any covered transaction between a recipient or subrecipient
of Federal funds and a participant (such as the prime or general contract). "Lower Tier
Covered Transactions" refers to any covered transaction under a First Tier Covered
Transaction (such as subcontracts). "First Tier Participant" refers to the participant who has
entered into a covered transaction with a recipient or subrecipient of Federal funds (such as
the prime or general contractor). "Lower Tier Participant" refers any participant who has
entered into a covered transaction with a First Tier Participant or other Lower Tier
Participants (such as subcontractors and suppliers).
v) The prospective lower tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower
tier covered transaction with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the
department or agency with which this transaction originated. 2 CFR 1200.220 and
1200.332.
Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
vi) The prospective lower tier participant further agrees by submitting this proposal that it will
include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions exceeding
the $25,000 threshold. 2 CFR 180.220 and 1200.220.
vii) A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that the certification is
erroneous. A participant is responsible for ensuring that its principals are not suspended,
debarred, or otherwise ineligible to participate in covered transactions. To verify the
eligibility of its principals, as well as the eligibility of any lower tier prospective participants,
each participant may, but is not required to, check the System for Award Management
website (https://www.sam.gov/),which is compiled by the General Services Administration.
2 CFR 180.300, 180.320, 180.330, and 180.335.
viii) Nothing contained in the foregoing shall be construed to require establishment of a system
of records in order to render in good faith the certification required by this clause. The
knowledge and information of participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
ix) Except for transactions authorized under paragraph (v) of these instructions, if a participant
in a covered transaction knowingly enters into a lower tier covered transaction with a
person who is suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment. 2 CFR 180.325.
b) Certification Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion--Lower Tier
Participants:
i) The prospective lower tier participant certifies, by submission of this proposal, that neither
it nor its principals:
(1) is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal
department or agency, 2 CFR 180.355;
(2) is a corporation that has been convicted of a felony violation under any Federal law
within the two-year period preceding this proposal (USDOT Order 4200.6 implementing
appropriations act requirements); and
Metro
Subaward Agreement ^ 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
(3) is a corporation with any unpaid Federal tax liability that has been assessed,for which
all judicial and administrative remedies have been exhausted, or have lapsed, and that is
not being paid in a timely manner pursuant to an agreement with the authority
responsible for collecting the tax liability. (USDOT Order 4200.6 implementing
appropriations act requirements)
ii) Where the prospective lower tier participant is unable to certify to any of the statements in
this certification, such prospective participant should attach an explanation to this proposal.
2) USDOT Disadvantaged Business Enterprise Program Requirements
a) To the extent authorized by applicable federal laws, regulations, or requirements,the
subrecipient agrees to facilitate, and assures that each Third Party Participant will facilitate,
participation by small business concerns owned and controlled by socially and economically
disadvantaged individuals,also referred to as"Disadvantaged Business Enterprises" (DBEs), in
compliance with U.S. DOT regulations, "Participation by Disadvantaged Business Enterprises in
Department of Transportation Financial Assistance Programs,"49 CFR Part 26.
b) The subrecipient agrees and assures that it will include the following assurance in each
subagreement and third-party contract it signs with a Third Party and agrees to obtain the
agreement of each of its Subrecipients,Third Party Contractors, and Third Party Subcontractors
to include the following assurance in every subagreement and third party contract it signs:
i) The Subrecipient,each Third Party Contractor, and each Third Party Subcontractor must not
discriminate based on race,color, national origin,or sex in the award and performance of
any FHWA or U.S. DOT-assisted subagreement,third party contract, and third party
subcontract, as applicable, and the administration of its DBE program or the requirements
of 49 CFR Part 26;
ii) The Subrecipient, each Third Party Contractor,and each Third Party Subcontractor must
take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in
the award and administration of U.S. DOT-assisted subagreements,third party contracts,
and third party subcontracts, as applicable;
iii) Failure by the Subrecipient and any of its Third Party Contractors or Third Party
Subcontractors to carry out the requirements of this section is a material breach of this
subagreement,third party contract, or third party subcontract, as applicable; and
iv) The following remedies, or such other remedy as Metro deems appropriate, include, but are
not limited to, withholding monthly progress payments, assessing sanctions, liquidated
damages, and/or disqualifying the Subrecipient,Third Party Contractor, or Third Party
Subcontractor from future bidding as non-responsible.
Subaward Agreement % ^ Metro
g600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXX)OCX
3) Rights to Inventions Made Under a Contract or Agreement
a) The following clause is applicable to the performance of experimental, developmental, or
research work. Unless the Federal Government determines otherwise in writing, irrespective of
its status or the status of any Third Party Participant as a large business, small business, state
government,state instrumentality, local government, Indian tribe, nonprofit organization,
institution of higher education, or individual,the subrecipient will transmit the Federal
Government's patent rights to FHWA, as specified in 37 CFR Part 401, "Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms Under Government Grants,
Contracts and Cooperative Agreements."
4) Buy America Requirements
a) As appropriate and to the extent consistent with law,the subrecipient should,to the greatest
extent practicable under a Federal award, provide a preference for the purchase,acquisition,or
use of goods, products, or materials produced in the United States(including but not limited to
iron, aluminum,steel, cement, and other manufactured products).The requirements of this
section must be included in all subawards including all contracts and purchase orders for work
or products under this award per 2 CFR 200.322.
5) Procurement of Recovered Materials
a) The subrecipient and its contractors must comply with section 6002 of the Solid Waste Disposal
Act,as amended by the Resource Conservation and Recovery Act.The requirements of Section
6002 include procuring only items designated in guidelines of the Environmental Protection
Agency(EPA)at 40 CFR part 247 that contain the highest percentage of recovered materials
practicable, consistent with maintaining a satisfactory level of competition,where the purchase
price of the item exceeds$10,000 or the value of the quantity acquired during the preceding
fiscal year exceeded $10,000; procuring solid waste management services in a manner that
maximizes energy and resource recovery; and establishing an affirmative procurement program
for procurement of recovered materials identified in the EPA guidelines.
6) Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment
a) Subrecipients must comply with the requirements of 2 CFR 200.216 which prohibits obligating or
expending grant funds to procure or obtain; extend or renew a contract to procure or obtain; or
enter into a contract(or extend or renew a contract)to procure or obtain equipment,services,
or systems that uses covered telecommunications equipment or services as a substantial or
essential component of any system, or as critical technology as part of any system.
b) As described in Public Law 115-232, section 889, covered telecommunications equipment is
telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation
(or any subsidiary or affiliate of such entities).
7) Certification Regarding Use of Contract Funds for Lobbying
a) The prospective participant certifies, by signing and submitting this bid or proposal,to the best
of his or her knowledge and belief,that:
Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
i) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of any Federal agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan,the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
ii) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement,the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
b) This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than$100,000 for each such failure.
c) The prospective participant also agrees by submitting its bid or proposal that the participant
shall require that the language of this certification be included in all lower tier subcontracts,
which exceed $100,000 and that all such recipients shall certify and disclose accordingly.
8) Clean Air Act/Federal Water Pollution Control Act
a) The recipient agrees to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control
Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding
agency and the Regional Office of the Environmental Protection Agency(EPA).The recipient
agrees to include the requirements of this section in every subcontract or subgrant in excess of
$150,000.
%, Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
EXHIBIT C
CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans and Cooperative Agreements
The undersigned Grantee certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions
(3) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by 31, U.S.C. § 1352.Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $22,021 and not more than $220,213 for each such failure.
Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or
amend a required certification or disclosure form shall be subject to a civil penalty of not less than $22,021 and not
more than $220,213 for each such expenditure or failure.
The Grantee certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure,
if any. In addition, the Grantee understands and agrees that the provisions of 31 U.S.C.A 3801, et seq., apply to
this certification and disclosure, if any.
Signature of Grantee's Authorized Official
Name (Printed)
Title
Date
%, Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
EXHIBIT D
RACIAL EQUITY AND BARRIERS TO OPPORTUNITY
1. Efforts to Improve Racial Equity and Reduce Barriers to Opportunity.
The Subrecipient states that rows marked with "X" in the following table are accurate:
A racial equity impact analysis has been completed for the Project. (Identify a
report on that analysis or, if no report was produced, describe the analysis and
its results in the supporting narrative below.)
The Subrecipient or a project partner has adopted an equity and inclusion
program/plan or has otherwise instituted equity-focused policies related to
X project procurement, material sourcing, construction, inspection, hiring, or
other activities designed to ensure racial equity in the overall delivery and
implementation of the Project. (Identify the relevant programs,plans, or
policies in the supporting narrative below.)
The Project includes physical-barrier-mitigating land bridges, caps, lids, linear
parks, and multimodal mobility investments that either redress past barriers to
opportunity or that proactively create new connections and opportunities for
underserved communities that are underserved by transportation. (Identify the
relevant investments in the supporting narrative below.)
The Project includes new or improved walking,biking, and rolling access for
individuals with disabilities, especially access that reverses the disproportional
impacts of crashes on people of color and mitigates neighborhood bifurcation.
(Identify the new or improved access in the supporting narrative below.)
The Project includes new or improved freight access to underserved
communities to increase access to goods and job opportunities for those
underserved communities. (Identify the new or improved access in the
supporting narrative below.)
X The Subrecipient has taken other actions related to the Project to improve racial
equity and reduce barriers to opportunity, as described in the supporting
narrative below.
The Subrecipient has not yet taken actions related to the Project to improve
racial equity and reduce barriers to opportunity but, before beginning
construction of the project, will take relevant actions described in the
supporting narrative below
The Subrecipient has not taken actions related to the Project to improve racial
equity and reduce barriers to opportunity and will not take those actions under
this award.
:12"" Metro
Subaward Agreement
600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
2. Supporting Narrative.
The City of Tigard adopted a Racial Equity Action Plan on September 12, 2023. The plan
includes a demographic analysis of the city over time and aims to county systemic racism
and remove barriers to employment for under-represented populations. The plan is
available online here: https://www.tigard-or.gov/community-support/community-for-all-
dei
The City of Tigard has developed Transportation Equity Needs analysis tool that is used
currently to support capital project investment decisions and will also be used to inform
analysis on the Safe Streets and Roads for All comprehensive transportation safety action
plan.
Metro
Subaward Agreement
600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
EXHIBIT E
CLIMATE CHANGE AND ENVIRONMENTAL JUSTICE IMPACTS
1. Consideration of Climate Change and Environmental Justice Impacts.
The Subrecipient states that rows marked with"X" in the following table are accurate:
X The Project directly supports a Local/Regional/State Climate Action Plan that
results in lower greenhouse gas emissions. (Identify the plan in the supporting
narrative below.)
The Project directly supports a Local/Regional/State Equitable Development
Plan that results in lower greenhouse gas emissions. (Identify the plan in the
supporting narrative below.)
The Project directly supports a Local/Regional/State Energy Baseline Study
that results in lower greenhouse gas emissions. (Identify the plan in the
supporting narrative below)
The Subrecipient or a project partner used environmental justice tools, such as
the EJSCREEN, to minimize adverse impacts of the Project on environmental
justice communities. (Identify the tool(s) in the supporting narrative below.)
X The Project supports a modal shift in freight or passenger movement to reduce
emissions or reduce induced travel demand. (Describe that shift in the
supporting narrative below.)
The Project utilizes demand management strategies to reduce congestion,
induced travel demand, and greenhouse gas emissions. (Describe those
strategies in the supporting narrative below.)
The Project incorporates electrification infrastructure, zero-emission vehicle
infrastructure, or both. (Describe the incorporated infrastructure in the
supporting narrative below.)
The Project supports the installation of electric vehicle charging stations.
(Describe that support in the supporting narrative below.)
The Project promotes energy efficiency. (Describe how in the supporting
narrative below.)
The Project serves the renewable energy supply chain. (Describe how in the
supporting narrative below.)
The Project improves disaster preparedness and resiliency (Describe how in the
supporting narrative below.)
The Project avoids adverse environmental impacts to air or water quality,
wetlands, and endangered species, such as through reduction in Clean Air Act
criteria pollutants and greenhouse gases, improved stormwater management, or
improved habitat connectivity. (Describe how in the supporting narrative
below.)
'sem Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
The Project repairs existing dilapidated or idle infrastructure that is currently
causing environmental harm. (Describe that infrastructure in the supporting
narrative below)
The Project supports or incorporates the construction of energy- and location-
efficient buildings. (Describe how in the supporting narrative below.)
The Project includes recycling of materials,use of materials known to reduce
or reverse carbon emissions, or both. (Describe the materials in the supporting
narrative below.)
The Subrecipient has taken other actions to consider climate change and
environmental justice impacts of the Project, as described in the supporting
narrative below.
The Subrecipient has not yet taken actions to consider climate change and
environmental justice impacts of the Project but, before beginning construction
of the Project, will take relevant actions described in the supporting narrative
below.
The Subrecipient has not taken actions to consider climate change and
environmental justice impacts of the Project and will not take those actions
under this award.
2. Supporting Narrative.
The City of Tigard developed a Community Resiliency Plan and Climate Action Report
over the course of 2021 and 2022. The Community Resiliency Plan is a comprehensive
community and science-based strategy to bring Tigard to carbon neutrality by 2035,
reduce our effect on natural resources and the environment, and help us adapt. It centers
people, especially historically excluded communities most vulnerable to climate change.
Released in 2022, the Climate Action Report includes an analysis of 2019 baseline year
emissions by sector within the city. It makes recommendations for 17 "low carbon
actions"that would result in decarbonization across sectors within Tigard by 2035. Six of
these actions are focused on the transportation sector. Development and implementation
of the Safe Streets and Roads for All comprehensive transportation safety action plan will
result in identification of projects across the city supportive of several of these "low
carbon"transportations sector actions as they relate to increasing active travel and public
transit mode share. Tigard's Community Resiliency Plan and Climate Action Report are
available here: https://www.tigard-or.gov/community-support/community-resiliency-plan
Metro
Subaward Agreement ^ 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
EXHIBIT F
LABOR AND WORKFORCE
1. Efforts to Support Good-Paying Jobs and Strong Labor Standards
The Subrecipient states that rows marked with "X" in the following table are accurate:
The Subrecipient demonstrate, to the full extent possible consistent with the law,
an effort to create good-paying jobs with the free and fair choice to join a union
and incorporation of high labor standards. (Identify the relevant agreements and
describe the scope of activities they cover in the supporting narrative below.)
The Subrecipient or a project partner has adopted the use of local and economic
hiring preferences in the overall delivery and implementation of the Project.
(Describe the relevant provisions in the supporting narrative below.)
The Subrecipient or a project partner has adopted the use of registered
apprenticeships in the overall delivery and implementation of the Project.
(Describe the use of registered apprenticeship in the supporting narrative
below.)
The Subrecipient or a project partner will provide training and placement
programs for underrepresented workers in the overall delivery and
implementation of the Project. (Describe the training programs in the
supporting narrative below)
The Subrecipient or a project partner will support free and fair choice to join a
union in the overall delivery and implementation of the Project by investing in
workforce development services offered by labor-management training
partnerships or setting expectations for contractors to develop labor-management
training programs. (Describe the workforce development services offered by
labor-management training partnerships in the supporting narrative below)
The Subrecipient or a project partner will provide supportive services and cash
assistance to address systemic barriers to employment to be able to participate
and thrive in training and employment, including childcare, emergency cash
assistance for items such as tools, work clothing, application fees and other
costs of apprenticeship or required pre-employment training, transportation and
travel to training and work sites, and services aimed at helping to retain
underrepresented groups like mentoring, support groups, and peer networking.
(Describe the supportive services and/or cash assistance provided to trainees
and employees in the supporting narrative below.)
The Subrecipient or a project partner has documented agreements or ordinances
x in place to hire from certain workforce programs that serve underrepresented
groups. (Identify the relevant agreements and describe the scope of activities
they cover in the supporting narrative below.)
s Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXX)(X
The Subrecipient or a project partner participates in a State/Regional/Local
comprehensive plan to promote equal opportunity, including removing barriers
to hire and preventing harassment on work sites, and that plan demonstrates
action to create an inclusive environment with a commitment to equal
opportunity, including:
a. affirmative efforts to remove barriers to equal employment
opportunity above and beyond complying with Federal law;
b. proactive partnerships with the U.S. Department of Labor's Office
of Federal Contract Compliance Programs to promote compliance
with EO 11246 Equal Employment Opportunity requirements and
meet the requirements as outlined in the Notice of Funding
Opportunity to make good faith efforts to meet the goals of 6.9
percent of construction project hours being performed by women
and goals that vary based on geography for construction work hours
and for work being performed by people of color;
c. no discriminatory use of criminal background screens and
affirmative steps to recruit and include those with former justice
involvement, in accordance with the Fair Chance Act and equal
opportunity requirements;
d. efforts to prevent harassment based on race, color, religion, sex,
sexual orientation, gender identity, and national origin;
e. training on anti-harassment and third-party reporting procedures
covering employees and contractors; and
f. maintaining robust anti-retaliation measures covering employees
and contractors.
(Describe the equal opportunity plan in the supporting narrative below)
The Subrecipient has taken other actions related to the Project to create good-
paying jobs with the free and fair choice to join a union and incorporate strong
labor standards. (Describe those actions in the supporting narrative below)
The Subrecipient has not yet taken actions related to the Project to create good-
paying jobs with the free and fair choice to join a union and incorporate strong
labor standards but, before beginning construction of the project, will take
relevant actions described in the supporting narrative below.
The Subrecipient has not taken actions related to the Project to improving
good-paying jobs and strong labor standards and will not take those actions
under this award.
2. Supporting Narrative.
The City of Tigard's Public Contracting Rules (PCRs) have been adopted by the City Council
acting as the Local Contract Review Board pursuant to the authority granted to the Board by
Tigard Municipal Code Section 2.46. The PCRs apply to all contracting, purchasing, and
Ito' Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. XXXXXX
disposing of personal property by the City of Tigard but do not apply to acquisition, sale or other
transfer of real property. Requirements and rules related to contracting with minority owned,
women owned, emerging small businesses, and service-disabled veteran owned businesses are
defined in subsection 25.000 of Section 2.46 of Tigard's Municipal Code. These rules and
requirements are available here: https://tigard-
or.gov/home/showpublisheddocument/15 8/63 7 8 5 43 34 5118 3 0000
AUK
ir.ti Metro
Subaward Agreement 600 NE Grand Ave.
Portland,OR 97232-2736
With Federal Funding
Metro Contract No. X)OCXXX
EXHIBIT G
CRITICAL INFRASTRUCTURE SECURITY AND RESILIENCE
1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against
both Physical and Cyber Threats.
The Subrecipient states that rows marked with "X" in the following table are accurate:
X The Subrecipient demonstrates, prior to the signing of this agreement, effort to
consider and address physical and cyber security risks relevant to the
transportation mode and type and scale of the activities.
X The Subrecipient appropriately considered and addressed physical and cyber
security and resilience in the planning, design and oversight of the project, as
determined by the Department and the Department of Homeland Security.
X The Subrecipient complies with 2 CFR 200.216 and the prohibition on certain
telecommunications and video surveillance services or equipment.
X For projects in floodplains: The Subrecipient appropriately considered whether
the project was upgraded consistent with the Federal Flood Risk Management
Standard, to the extent consistent with current law, in Executive Order 14030,
Climate-Related Financial Risk (86 FR 27967), and Executive Order 13690,
Establishing a Federal Flood Risk Management Standard and a Process for
Further Solicit and Considering Stakeholder Input (80 FR 6425).
2. Supporting Narrative.
The City of Tigard has dedicated significant resources toward ensuring the security and
resilience of its critical infrastructure against both physical and cyber threats. The Safe
Streets and Roads for All (SS4A)project will result in new policies and identified project
needs designed to eliminate traffic fatalities. Any recommendations, updated policies or
standards, and future project lists will be supportive of and compatible with Tigard's
efforts to strengthen critical infrastructure security and resilience. Further, any
recommended future projects as a result of the SS4A planning project will be
appropriately considered relative to Federal Flood Risk Management Standard.
1 of 1
Subaward Agreement600 NE%. Met roe
With Federal Funding Portland,OR 97232-2736
Metro Contract No. XXXXXX
EXHIBIT H
Metro Safety Action Plan Final Checklist
To be completed by Metro SS4A subrecipient by December 2025 upon completion of the Safety
Action Plan.
Question Narrative/Documentation
1. Are both of the following true:
• Did a high-ranking official and/or governing body in
the jurisdiction publicly commit to an eventual goal of
zero roadway fatalities and serious injuries?
• Did the commitment include either setting a target
date to reach zero, OR setting one or more targets to
achieve significant declines in roadway fatalities and
serious injuries by a specific date?
2. To develop the Action Plan, was a committee, task force,
implementation group, or similar body established and
charged with the plan's development, implementation, and
monitoring?
3. Does the Action Plan include all of the following?
• Analysis of existing conditions and historical trends to
baseline the level of crashes involving fatalities and
serious injuries across a jurisdiction, locality, Tribe, or
region;
• Analysis of the location(s) where there are crashes,
the severity, as well as contributing factors and crash
types;
• Analysis of systemic and specific safety needs is also
performed, as needed (e.g., high risk road features,
specific safety needs of relevant road users; and
• A geospatial identification (geographic or locational
data using maps) of higher risk locations.
4. Did the Action Plan development include all of the
following activities?
• Engagement with the public and relevant
stakeholders, including the private sector and
community groups;
• Incorporation of information received from the
engagement and collaboration into the plan; and
1
Subaward Agreement 'sem Metro
600 NE Grand Ave.
With Federal Funding Portland,OR 97232-2736
Metro Contract No. XXXXXX
Question Narrative/Documentation
• Coordination that included inter- and intra-
governmental cooperation and collaboration, as
appropriate.
5. Did the Action Plan development include all of the
following?
• Considerations of equity using inclusive and
representative processes;
• The identification of underserved communities through
data; and
• Equity analysis, in collaboration with appropriate partners,
focused on initial equity impact assessments of the proposed
projects and strategies, and population characteristics.
6. Are both of the following true?
• The plan development included an assessment of
current policies, plans, guidelines, and/or standards
to identify opportunities to improve how processes
prioritize safety; and
• The plan discusses implementation through the
adoption of revised or new policies, guidelines,
and/or standards.
7. Does the plan identify a comprehensive set of projects and
strategies to address the safety problems identified in the
Action Plan, time ranges when the strategies and projects
will be deployed, and explain project prioritization criteria?
8. Does the plan include all of the following?
• A description of how progress will be measured over
time that includes, at a minimum, outcome data
• The plan is posted publicly online.
9. Was the plan finalized and/or adopted by December
2025?
2
EXHIBIT I
QUARTERLY PROJECT PROGRESS REPORTS
FORMAT AND CONTENT
1. Purpose. The purpose of the Quarterly Project Progress Reports under this Agreement
for the FY 2022 SS4A grant program are to ensure that the project scope, schedule, and budget
will be maintained to the maximum extent possible.
2. Format and Content. The Subrecipient shall produce a quarterly cost, schedule, and
status report that contains the sections enumerated in the following list. At the discretion of
Metro, modifications or additions can be made to produce a quarterly reporting format that will
most effectively serve both the Subrecipient and Metro. The first quarterly progress report
should include a detailed description and, where appropriate, drawings of the items funded.
(a) Project Overall Status. This section provides an overall status of the project's scope,
schedule and budget. The Subrecipient shall note and explain any deviations from the
scope of work, the schedule, or the budget that are described in this agreement.
(b) Project Significant Activities and Issues. This section provides highlights of key
activities, accomplishments, and issues occurring on the project during the previous
quarter. Activities, milestones and deliverables to be reported on should include
meetings, contracts awarded, deliverables completed or substantially completed,
milestones, and other items of significance.
(c) Action Items/Outstanding Issues. This section should draw attention to, and track
the progress of, highly significant or sensitive issues requiring action and direction in
order to resolve. The Subrecipient should include administrative items and
outstanding issues that could have a significant or adverse effect on the project's
scope, schedule, or budget. Status, responsible person(s), and due dates should be
included for each action item/outstanding issue. Action items requiring action or
direction should be included in the quarterly status meeting agenda. The action
items/outstanding issues may be dropped from this section upon full implementation
of the remedial action, and upon no further monitoring anticipated.
(d) Project Scope Overview. The purpose of this section is to provide a further update
regarding the project scope. If the original scope contained in the grant agreement is
still accurate, this section can simply state that the scope is unchanged.
(e) Project Schedule. An updated master program schedule reflecting the current status
of the program activities should be included in this section. A Gantt(bar) type chart is
probably the most appropriate for quarterly reporting purposes, with the ultimate
format to be agreed upon between the Subrecipient and Metro. It is imperative that
the master program schedule be integrated, i.e., the individual contract milestones tied
to each other, such that any delays occurring in one activity will be reflected
throughout the entire program schedule, with a realistic completion date being
reported. Narratives, tables, and/or graphs should accompany the updated master
program schedule, basically detailing the current schedule status, delays and potential
exposures, and recovery efforts. The following information should also be included:
• Current overall project completion percentage vs. latest plan percentage.
• Completion percentages vs. latest plan percentages for major activities such as
right-of-way, major or critical design contracts, major or critical construction
contracts, and significant force accounts or task orders. A schedule status
description should also be included for each of these major or critical
elements.
• Any delays or potential exposures to milestone and final completion dates.
The delays and exposures should be quantified, and overall schedule impacts
assessed. The reasons for the delays and exposures should be explained, and
initiatives being analyzed or implemented in order to recover the schedule
should be detailed.
(1) Project Cost. An updated cost spreadsheet (use the Project Cost Template) reflecting
the current forecasted cost vs. the latest approved budget vs. the baseline budget
should be included in this section. One way to track project cost is to show: (1)
Baseline Budget, (2) Latest Approved Budget, (3) Current Forecasted Cost Estimate,
(4) Expenditures or Commitments to Date, and (5) Variance between Current
Forecasted Cost and Latest Approved Budget. A budget narrative should accompany
the updated cost spreadsheet, basically detailing the current cost status, reasons for
cost deviations, impacts of cost overruns, and efforts to mitigate cost overruns.
CAPITAL IMPROVEMENT PLAN - STREETS
95079 - Safe Streets and Roads for All (SS4A) Action Plan
Project Need: The City of Tigard is committed to preventing roadway deaths and serious injuries. The city
desires to formalize this commitment by developing a comprehensive Vision Zero Action Plan (VZAP) to
guide future capital and programmatic investments focused on transportation safety. Tigard's VZAP will
support the city's adopted Strategic Plan priorities related to walkability and equity, the city's Complete
Streets policy, and the recently adopted 2040 Transportation System Plan (2040 TSP).
Project Description: The City of Tigard, in coordination with Oregon Metro, will complete a comprehensive
VZAP. The plan will include a robust public engagement process. Tigard's VZAP will develop a prioritized
project list using performance as well as equity- based criteria and systemic risk factors; this combination will
ensure Tigard is prioritizing safety-focused projects based on science and empirical evidence and making best
use of available funding sources to prevent roadway deaths and serious injuries.
Project Funding: The Federal Highway Administration awarded a grant through Metro for $240,000 with a
required local match of $60,000. The local match will be split with the Engineering Division and Community
Development.
Operations and Maintenance Impact: None for the plan.
Prioritization: Health,Welfare and Safety
Total Project Cost: $320,000
City of Tigard Project
Cost: $80,000
Actual
through Projected Project
2022 2023 2024 2025 2026 2027 2028 2029 Total
EXPENSES
Internal Expenses
Project Management 0 0 20,000 0 0 0 0 0 20,000
Total Internal 0 0 20,000 0 0 0 0 0 20,000
External Expenses
Design and Engineering 0 0 270,000 0 0 0 0 0 270,000
Total External 0 0 270,000 0 0 0 0 0 270,000
Total Project Expense 0 0 290,000 0 0 0 0 0 290,000
REVENUES
Revenue Funding Source
200-Gas Tax Fund 0 0 50,000 0 0 0 0 0 50,000
Total Revenue Funding 0 0 50,000 0 0 0 0 0 50,000
Other Revenue Source
Federal Highway Admin 0 0 240,000 0 0 0 0 0 240,000
Total Other Revenue 0 0 240,000 0 0 0 0 0 240,000
Total Revenues 0 0 290,000 0 0 0 0 0 290,000
CAPITAL IMPROVEMENT PLAN - PAGE 285
AIS-5374 5.
Business Meeting
Meeting Date: 11/14/2023
Length(in minutes): 20 Minutes
Agenda Title: Community Organization Update:Tigard Festival of Balloons
Presented By: Cindy Murphy,Executive Director of the Tigard Festival of Balloons
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
This is a monthly community organization update to provide the City Council and public with brief reports on
programming and events. For the month of November 2023,Cindy Murphy,Executive Director of the Tigard Festival
of Balloons,will be presenting.
ACTION REQUESTED
No action requested.
BACKGROUND INFORMATION
N/A
ALTERNATIVES & RECOMMENDATION
N/A
ADDITIONAL RESOURCES
N/A
Attachments
No file(s)attached.
çportthe
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WELCOMEro At the annual Festival of Balloons in Tigard,the
THE PACT F 1 C hot air balloons are the main attraction,but it's
much more than just balloons— it's a celebration
IsI 0 RT H W E ST t S of community!Located just 10 miles southwest of
PREM 1 E R I-I OT i R downtown Portland,Oregon,Tigard is situated in
the Tualatin Valley, 8o miles east of the Pacific
BALLOONEVE NT! Ocean and 70 miles west of Mt.Hood,in the
Oregon Cascade Mountains.
OUR MISSION
TO PROVIDE FUNDRAISING OPPORTUNITIES FOR LOCAL
NON-PROFIT ORGANIZATIONS WHILE CELEBRATING THE
LOCAL COMMUNITY
In 2023,we were proud to partner with the following groups to help produce the event;
Mountain Wave Search&Rescue
Mustang Wranglers
Tigard Breakfast Rotary Club
Tigard CERT
Tigard High School Athletic Boosters
Tigard High Band Boosters
Tigard Safe Grads
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BECOME A
COMMUNITY PARTNER
As a business, individual, or family,become a Community Partner, of one of Tigard's
most memorable traditions, the Tigard Festival of Balloons. We need our community to
help lift us up, in order to continue to provide philanthropy opportunities for local non-
profits, schools, and more. Operations costs continue to soar, we have received no Covid
relief funding to date, and face large hurdles to bring back this great Community event.
We need you now more than ever! Become a Community Partner and receive a "shout
out" on social media, business/individual name listed as a community partner on
Festival website(no logo), and business/individual name recognition during morning
launches.
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Boy Scouts Tigard Breakfast Rotary
Byrom Elementary Tigard CERT
Caring Closet Tigard High Band Boosters
CFI' Tigard High School Athletic Boosters
Cub Scout Pac 690 Tigard High School Girls Basketball
Deer Creek Elementary Tigard High School
Domestic Violence Resource Center Grad Night Committee Tigard High School Football
Durham PSO Foundation Tigard Lunch Rotary
Fowler Tigard Safe Grads
k Gaarde Elementary Tualatin Elementary
Hazelbrook Tualatin HS Athletic Boosters
Mary Woodward Tualatin High School
{ Metzger Twality Middle School
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AIS-5371 6.
Business Meeting
Meeting Date: 11/14/2023
Length(in minutes): 20 Minutes
Agenda Title: Marland Henderson Community Grant Program
Authored By: Eric Kang
Presented By: Eric Kang,Finance Director
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
On October 17,2023,a joint meeting between the City Council and the Budget Committee was held to discuss the
City's grant programs including the Community Events,Social Services,and Marland Henderson Community Grant
Programs. A question was raised regarding the Marland Henderson Community Grant Program and how decisions are
made to award grant funding.
ACTION REQUESTED
Staff is seeking guidance from Council on the Marland Henderson Community Grant program.
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations
The Marland Henderson Community Grant program was established by Resolution No. 16-48 to honor former City
Councilor Marland Henderson for his advocacy for mental health,drug and alcohol addiction awareness, and housing
issues during his tenure on the Tigard City Council.The grant program allocates 20%of the revenue generated from the
City's Marijuana tax to be awarded to a non-profit organization(s) to address the mental health,drug and alcohol
addiction,and housing needs of people in Tigard.The grant program names former Councilor Henderson as a
subcommittee panelist to review and recommend funding for this grant program and when he is no longer able to serve
as a panelist, a member of his family with continue to serve in that capacity.
Public Involvement
The Marland Henderson Grant program was discussed at the October 17,2023,joint meeting of the City Council and
Budget Committee.
ALTERNATIVES &RECOMMENDATION
Council may choose not to take any action and the Marland Henderson Community Grant program would continue as
stated in Resolution No. 16-48.
ADDITIONAL RESOURCES
Attachments
City of Tigard Naming Recognition Policy
Resolution No. 16-48
IIII City of Tigard
Naming & Recognition Policy
TIGARD Effective September 3, 2013
A. Purpose
The purpose of this policy is to provide consistent standards and procedures to:
• Name city key features, buildings and property.
• Install items on city property to recognize an individual, group or event.
B. Naming Criteria for City Key Features, (such as open-air shelters, sports fields,
gardens, rooms, trails, etc.), Buildings and Existing Property, Including Parks
1. All requests to name city key features, buildings and existing property must be
reviewed by the parks manager and approved by formal action of the City Council.
2. To assist the public in identifying and locating key features, buildings and property,
proposed names should be descriptive in nature or should contain a descriptive
element, such as the Fanno Creek House, Dirksen Nature Park, Woodruff Bridge or John
Anderson Baseball Fields.
3. Proposed names shall recognize one or more of the following:
- A physical, historical, or unique characteristic of the key feature, building or
existing property.
- An event that had a significant impact to the city.
- An individual or individuals, living or dead (memorial), who made a significant
contribution to the city, either historically, financially or through civic duty.
- A group or groups that made a significant contribution to the city, either
historically, financially or through civic duty.
- A property owner(s) who donates or sells property to the city.
C. City-Initiated Requests to Name City Key Features, (such as open-air shelters,
sports fields, gardens, rooms, trails, etc.), Buildings and Existing Property,
Including Parks
1. The process to consider a city-initiated request is as follows:
a. A city councilor or designee, city board or committee, or city staff member, "City
Requestee," interested in naming a key feature, building or property must submit
a written request—including specific information as to the purpose, proposed
location (if applicable) and significance of the name—to the parks manager.
b. The parks manager will prepare a recommendation,including a cost estimate to
implement the name.
c. The request and recommendation will be placed on a council agenda for informal
discussion by the City Council.
d. At the discussion the council will either:
- Direct the parks manager to prepare a resolution to formally adopt the name.
If applicable, staff will assist the council in identifying and selecting a city
funding source to implement the name.
- Determine that a majority of the city councilors do not support the name, and
the request will not move forward.
e. With council support, a resolution naming the feature, building or property will
come before council for formal action.
f. If the resolution is adopted, the parks manager will implement the name.
D. Non-City-Initiated Requests to Name City Key Features, (such as open-air
shelters, sports fields, gardens, rooms, trails, etc.), Buildings and Existing
Property, Including Parks
1. The process to consider a non-city-initiated request is as follows:
a. An individual or organization, "Requestee," interested in naming a key feature,
building or property must submit a written request—including specific
information as to the purpose, proposed location (if applicable) and significance
of the name—to the parks manager at the following address:
Parks Manager
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
b. When applicable, and if the name is intended to recognize an individual(s),
group(s) or event, the parks manager will attempt to verify that the recognition is
acceptable to the individual(s), group(s) or event, or the appropriate representative
of the individual(s), group(s) or event.
c. The parks manager will review the request and prepare a recommendation and
cost estimate to implement the name.
d. The request and recommendation will be placed on a council agenda for informal
discussion by the City Council.
e. At the discussion the council will either:
- Direct the parks manager to prepare a resolution to formally adopt the name.
Under this option, the council will also need to determine whether the
Requestee or the city will be financially responsible for the costs to implement
the name, including a plaque or signage (if desired). If the city assumes the
costs, staff will assist the council in identifying and selecting a city funding
source to implement the name.
- Determine that a majority of the city councilors do not support the name, and
the request will not move forward.
f. With council support, a resolution naming the feature, building or property will
come before council for formal action.
g. If the resolution is adopted, the parks manager will work with the Requestee to
implement the name.
E. Changing the Name of City Key Features, (such as open-air shelters, sports fields,
gardens, rooms, trails, etc.), Buildings and Existing Property, Including Parks
1. Irrespective of how the existing name was initiated or funded (city/non-city), the City
Council has the authority to change the name of any city key feature, building or
property.
2. The process to change the name of a previously named key feature, building or
property is as follows:
a. A city councilor or designee, city board or committee, or city staff member, "City
Requestee," interested in changing the name of a key feature, building or property
must submit a written request—including specific information as to why the
name should be changed and the purpose and significance of the new name—to
the parks manager.
b. The parks manager will prepare a recommendation,including a cost estimate to
implement the name change.
c. The request and recommendation will be placed on a council agenda for informal
discussion by the City Council.
d. At the discussion, the council will either:
- Direct the parks manager to prepare a resolution to formally change the name;
if applicable, staff will assist the council in identifying and selecting a city
funding source to implement the name change.
- Determine that a majority of the city councilors do not support the name
change, and the name will not be changed.
e. With council support, a resolution changing the name will come before council
for formal action.
f. If the resolution is adopted, the parks manager will implement the name change.
F. Naming Requests for Properties under Acquisition, Including Parks
1. For tracking and record keeping purposes, the City Council recognizes it is preferable
to name a property early in the acquisition process, typically as a part of the real
property transaction discussed in executive session.
2. The city's Property Acquisition Workbook acknowledges that naming rights are
frequently desired by those selling property to the city. After consulting council, staff
may use naming rights as a non-monetary negotiation tool when attempting to
purchase property.
3. During acquisition, the process to name a property is as follows:
a. The parks manager will prepare a list of potential names for council consideration.
The names will be generated by city staff involved in the acquisition and—when
feasible as part of an executive session discussion on real property transactions—
by:
- The Park and Recreation Advisory Board (for park and open space
properties).
- The City Center Development Agency (for Downtown or urban renewal
properties).
- Other appropriate city agencies, boards or committees that play a role in the
acquisition of city property.
b. In correspondence or as part of the City Council's executive session discussion on
real property transactions to purchase the property, the parks manager will
provide the council with a list of potential names developed under this section.
City councilors may also propose names for the property.
c. During the City Council's executive session discussion on real property
transactions to purchase the property, the City Council will direct staff to
incorporate a property name into the purchase agreement (or comparable
document).
d. The council will take formal action on the name when it takes action on the
purchase agreement (or comparable document) at a council business meeting.
e. If the purchase agreement (or comparable document) is approved by council, the
parks manager will implement the name.
G. City-Initiated Requests to Install Recognition Items, (such as benches, picnic
tables, trees and shrubs)
1. The process to consider a city-initiated request is as follows:
a. A city councilor or designee, city board or committee, or city staff member, "City
Requestee,"interested in having the city install an item must submit a written
request—including specific information as to the purpose, proposed location,
significance and type of item requested—to the parks manager.
b. The parks manager will prepare a recommendation, including a cost estimate to
purchase and install the item.
c. The request and recommendation will be placed on a council agenda for informal
discussion by the City Council.
d. At the discussion, the City Council will either:
- Direct the parks manager to install the item on behalf of the city. (No formal
council action required.) If applicable, staff will assist the council in identifying
and selecting a city funding source.
- Determine that a majority of the councilors do not support the request, and
the item will not be installed.
e. If so directed, the parks manager will install the item.
H. Non-City-Initiated Requests to Install Recognition Items (such as benches,
picnic tables, trees and shrubs)
1. All items installed on city property must be approved in advance by the parks
manager. The parks manager has sole discretion regarding the approval of the
installation of all items submitted under this section.
2. The process to consider a non-city-initiated request is as follows:
a. An individual or organization, "Requestee," interested in installing an item must
submit a written request including specific information as to the purpose,
proposed location, significance and type of item requested—to the parks manager
at the following address:
Parks Manager
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
b. When applicable, and if the item is intended to recognize an individual(s),
group(s) or event, the parks manager will attempt to verify that the recognition is
acceptable to the individual(s), group(s) or event, or the appropriate representative
of the individual(s), group(s) or event.
c. The parks manager will review and approve or decline the request.
d. If the request is approved, the parks manager will:
- Notify the Requestee.
- Collect payment from the Requestee to purchase and install the item. Requestees
are financially responsible for all costs associated the item, including a
recognition plaque (if desired). Specific information on plaques is outlined
below.
- Will work with the Requestee to install the item.
e. If the request is declined, the parks manager will attempt work with the Requestee
to amend the request so it is acceptable to both parties. If no agreement can be
reached, the item will not be installed.
3. The parks manager will allow the following types of items:
a. Benches must be contoured style or another approved style, designed for
outdoor use and constructed of materials approved by the parks manager. Once
approved, benches must be purchased through a Parks Division-approved
manufacturer. A brass or bronze plaque, no larger than 2 1/2 x 6 inches, may be
affixed to the bench.
b. Picnic Tables must be an approved style, designed for outdoor use and
constructed of materials approved by the parks manager. Once approved, tables
must be purchased through a Parks Division-approved manufacturer.A brass or
bronze plaque, no larger than 2 1/2 x 6 inches, may be affixed to the table.
c. Trees and Shrubs must be a size and species approved by the parks manager.
Plaques for trees and shrubs:
- Must be made of bronze.
- Can be no larger than 8 '/a x 11 inches.
- Cannot be free standing, but must be affixed to a concrete, aggregate rock or
boulder foundation. The parks manager will review the design of the proposed
plaque and foundation and can provide examples of acceptable plaques.
4. The installation of comparable items, (other than those specifically mentioned listed
in this section), may be proposed by the Requestee and will be considered by parks
manager.
5. The parks manager may alter the proposed location of the item to ensure ease of
maintenance and to prevent conflicts with other park features.
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 16-q g
A RESOLUTION OF THE CITY OF TIGARD ESTABLISHING THE MARLAND HENDERSON
COMMUNITY GRANT TO BE FUNDED THROUGH THE CITY'S MARIJUANA TAX FOR THE
PURPOSE OF SUPPORTING SOCIAL SERVICES WITHIN THE CITY OF TIGARD.
WHEREAS, City Councilor Marland Henderson will retire from the Tigard City Council on December 31, 2016
after eight years of service;and
WHEREAS,results from the November 8,2016 General Election resulted in city voters approving a three (3)
percent tax on the sale of marijuana items by marijuana retailers in the corporate limits of Tigard (Ballot
Measure No. 34-257);and
WHEREAS, Marland Henderson has been a long-term advocate for mental health, drug and alcohol addiction
awareness,and housing issues during his tenure on the Tigard City Council;
WHEREAS, fellow Council members wish to honor his service with the creation of a Marland Henderson
Community Grant, funded through the city's newly-approved marijuana tax in an amount equal to 20 percent of
the revenue generated from this tax, to be awarded to a non-profit organization or organizations to address the
mental health,drug and alcohol addiction,and housing needs of people in Tigard.
WHEREAS,each year the city appropriates funds to support Social Service and Community Event activities
that assist or benefit Tigard citizens. Community organizations are invited to submit requests in January of each
year. A subcommittee of the Budget Committee meets to review Social Service requests and to recommend
funding in the Proposed Budget.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The Marland Henderson Community Grant is hereby created.
SECTION 2: Beginning January 1, 2017, marijuana retailers will be required to pay the three percent tax.
Beginning in 2018, social service agencies can begin applying to the city for grant funding from
the Marland Henderson Community Grant as part of the city's annual budget review and
approval process in the three areas listed above.
SECTION 3: Councilor Henderson will serve as a subcommittee panelist to review and recommend funding
for the Marland Henderson Community Grant. Specific expenditures will be determined
through the city's annual budget review and approval process. When Mr. Henderson is no
longer able to serve as a panelist, a member of his family will serve in that capacity to carry on
his advocacy.
SECTION 4: Grant funding will come from the general fund budget unit 100-5900.
SECTION 5: This resolution is effective immediately upon passage.
PASSED: This a07 day of bec_p_yvl L -Y 2016.
\ d'
Mayor ityof Tigard
A 1'EST:
City Recorde City of Tigard
AIS-5376 7.
Business Meeting
Meeting Date: 11/14/2023
Length(in minutes): 20 Minutes
Agenda Title: Photo Traffic Enforcement Program Discussion
Authored By: Lisa Shaw
Presented By: City Manager Rymer, Chief McAlpine,Lt Erickson
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
The City of Tigard's photo traffic enforcement program is active for red light and speed enforcement at the following
intersections along Pacific Highway(99W):
*72nd Avenue
*Hall Boulevard
*Durham Road
The current vendor,Conduent,was selected via a competitive procurement process in 2018 and was awarded a five-year
contract.That contract was extended for one year,and will now expire on October 31,2024. Based on increased traffic
safety as realized by a reduction in crashes at impacted intersections, as well as community support,the Tigard Police
Department recommends continuation of the program with no material changes. Staff recommends initiating a
competitive procurement process early in 2024 in order to identify the best,most cost-effective vendor to administer
the program.
ACTION REQUESTED
Continue the photo traffic enforcement program as proposed and initiate a competitive procurement process.
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations
August 2010—At the direction of City Council,the Police Department presented an informational briefing
about photo red light enforcement.
June 2015—Council directed the Police Department (PD) to conduct a traffic study on the feasibility of implementing a
photo red light program.
August 2016—The traffic survey and staff report were submitted to Council for consideration. Council directed staff to
determine the public's level of support.
April 2017—Police provided the results of the survey to City Council along with a request to move forward with photo
traffic enforcement.
May 2017—Police staff reported to Council,recommending implementation.
July—August 2018—A full Request for Proposal (RFP) process was initiated,and the process identified a top vendor.
September 18,2018—City Council reviewed the implementation plan to begin using photo enforcement technology.
September 25,2018—City Council voted to award Photo Enforcement Systems and Related Services Contract to the
top vendor.
July 2020—Intersection speed program implementation
February 25,2021 —Photo Enforcement Financial update memo submitted to City Council
August 12,2021 —Photo Enforcement Financial update memo submitted to City Council
October 24,2023—Staff provides City Council with a program overview.
November 14,2023—Staff seeks Council direction on the future of the photo traffic enforcement program
Public Involvement
The Police Depaitment led a robust public awareness campaign for the photo enforcement program in the 12 months
leading up to the March 2020 implementation.
The PD continues to highlight the program on a regular basis through a variety of channels,including the Chief s
dashboard which is presented to City Council on a monthly basis,information provided to attendees during
Community Academy sessions and other community events,the PD's annual reports as well as updates to our traffic
webpage and social media posts.
Impacts (Community,Budget,Policies and Plans/Strategic Connection)
The photo traffic enforcement program exists to support traffic safety along Pacific Highway and across the City of
Tigard. Based on updated crash data,attached,the program has been successful in that mission and has benefited the
community, creating a safer environment for drivers and pedestrians.According to the recent community survey,
residents and community members value their ability to easily and safely move about the city. Of the respondents, 52%
reported that"traffic enforcement"was excellent or good and 56%indicated that the ease of"traveling by car"was
excellent or good.
ALTERNATIVES & RECOMMENDATION
Council could choose to end the photo traffic enforcement program when the current provider contract ends in
October 2024.Alternatively,Council could approve of staffs recommendation to continue the program,but could
direct staff to make programmatic changes.
ADDITIONAL RESOURCES
Additional programmatic information about the photo traffic enforcement program may be found on the Police
Department webpages dedicated to traffic safety:
Police Department Webpages
Statistical information about the program is reported regularly on the Chiefs monthly dashboards,which are available to
the public after they are presented to City Council:
Police Chief Reports on Monthly Statistics
National Community survey results for Tigard
Survey Results
Attachments
Crash Data
CITY OF TIGARD
Data Driven Decisions for Future Planning
Crash Statistics Reported by ODOT
Street 1 Street 2 2016 - 2019 2020 - 2022
Pacific HWY Gaarde St 56 (14) 9 (3)
Pacific HWY Hall Blvd 90 (2 ) 29 (9.6
Pacific HWY Greenburg Rd 40 (10) 9 (3)
Pacific HWY Walnut St 32 (8) 7 (2.33)
Pacific HWY Bull Mountain Rd 36 (9) 10 (3.33)
Pacific HWY 68th PKWY 37 (9.25) 9 (3)
Pacific HWY Durham Rd -411.717' (6.75) wwwwilwr 16 (5.33)
(Yearly Average)