Loading...
City Council Packet - 10/24/2023 111 " City of Tigard , Tigard Business Meeting —Agenda TIGARD • TIGARD CITY COUNCIL MEETING DATE AND OCTOBER 24,2023 -4:45 p.m. Executive Session 6:30 p.m.Business Meeting TIME: MEETING LOCATION: Hybrid-City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223-See PUBLIC NOTICE below PUBLIC NOTICE:In accordance with Oregon House Bill 2560,this will be a hybrid meeting where some Council, staff or public will participate in person and some will participate remotely. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day before the meeting date. •If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to three minutes. •You may comment by video through the Teams app. Go to this link to learn how to participate by video: October 24,2023 Council Meeting (https://www.tigard-or.gov/Home/Components/Calendar/Event/4281/372). Upon request,the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible.Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2419 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE:https://www.tigard-or.gov/boxcast CABLE VIEWERS:The City Council meeting will be shown live on Channel 21 (1st Tuesdays) and Channel 28 (2nd& 4th Tuesdays) at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Friday 10:00 p.m. Saturday 7:30 p.m. Sunday 11:30 a.m. Monday 6:00 a.m. D. Public Comment—Phone-In E. Public Comment—Video 4. CITY MANAGER REPORT 6:45 p.m. estimated time 5. BOARD,COMMII'1'EE AND COMMISSION APPOINTMENTS 6:50 p.m. estimated time 6. PUBLIC HEARING:TIME,PLACE AND MANNER ORDINANCE UPDATE 7:30 p.m. estimated time 7. PHOTO TRAFFIC ENFORCEMENT PROGRAM UPDATE 7:55 p.m. estimated time 8. NON-AGENDA ITEMS 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10. ADJOURNMENT 8:25 p.m. estimated time 74 " City of Tigard . . Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: OCTOBER 24,2023 -4:45 p.m. Executive Session 6:30 p.m.Business Meeting MEETING LOCATION: Hybrid- City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 4:45 PM 1. EXECUTIVE SESSION:The Tigard City Council will enter into an Executive Session to discuss the job-related performance of city officials,under ORS 192.660 (2) (i). All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660 (4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6:30 PM 2. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment B. Public Comment—Written C. Public Comment—In Person AGENDA ITEM NO. 3.0 - PUBLIC COMMENT DATE: October 24, 2023 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS &PHONE TOPIC STAFF Please Print CONTACTED Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: 'v ) S Optional: If you want a response from staff please /Vl leave your contact information: C it Address City State Zip Phone no. or email Name City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email Name _ City Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Optional: If you want a response from staff please leave your contact information: Address City State Zip Phone no. or email ii SUPPLEMENTAL FOR _ ` (DATE OF MEETING) TIGARD Written Public Comment for the October 24, 2023 Tigard City Council meeting 1. October 17, 2023* Connie Ramaekers Re: Appreciation for Grant Awards given to the Tigard Turns the Tide and STUDD Club at Tigard High School. * (Received too late for inclusion in October 17,2023 written comment.) Carol Krager From: Joanne Bengtson Sent: Tuesday, October 17, 2023 11:37 AM To: Jesse Raymundo;Carol Krager Cc: Steve Rymer; Kathy Nyland Subject: FW: Public Comment Letter of Support Attachments: TIT Letter to Tigard City Council.10.17.23.pdf fy1 From: Connie Ramaekers< - Sent:Tuesday,October 17,2023 11:20 AM To:#Councilmail<councilmail@tigard-or.gov> Subject: Public Comment Letter of Support Hello Mayor and Tigard City Council Members, I wanted to be at the Council meeting tonight, but I have other obligations. I have attached a letter of support for the Grant program offered by the City Of Tigard. It is my understanding you will be addressing the topic. Also, I am in total of support for more accountability from the grant recipients each year concerning how the funds are spent. Thank you for all you do for the City of Tigard. We have lived in our home at 9655 SW Murdock St in Tigard since 1979. I am one of your dedicated supporters! Warm Regards, Connie Ramaekers Connie Ramaekers Tigard Turns the Tide/STUDD Tigard-Tualatin School District Tigard High School(Office) 6960 SW Sandburg St Tigard,OR 97223 503-431-4022(ofce) 503-310-0951 (cell) www.tigardturnsthetide.orq DISCLAIMER: E-mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E-mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules"City General Records Retention Schedule." 1 hard vu Ti de • TIGARD TURNS THE TIDE ACommunityCoalidon A community Coalition Working Together for Healthy Youth .4122,0,==z2 Tigard Turns the Tide Coalition A Community Coalition Working Together for Healthy Youth 6960 SW Sandburg Street Tigard, OR 97223 Dear Mayor Heidi Lueb and Tigard City Council Members, On behalf of Tigard Turns the Tide, (TTT), STUDD Club at Tigard High School, and the youth and community we serve, I would like to express our sincere gratitude for the generous grant monies provided to us by the City of Tigard through the Social Services and Marland Henderson Grant programs. Your unwavering support has had a profound impact on our organization and the lives of those we aim to assist. The grants we have received over the past eight years, have been instrumental in helping us achieve our mission of empowering the youth and fostering a stronger, more united community. This funding has enabled us to expand our programs, reach more young people, and create a positive impact that extends far beyond our initial expectations. The STUDD Club, which stands for 'Stop Tigard Underage Drinking and Drugs,' is committed to providing our local youth with opportunities for personal and educational growth. With the financial assistance from the City of Tigard, we have been able to develop and implement a range of initiatives that directly benefit the youth in our community. Moreover, the impact of the grant goes beyond our organization. It has strengthened our community by creating a sense of togetherness, allowing us to address challenges collaboratively, and fostering an environment where our youth can thrive and make positive contributions. We are truly humbled and inspired by the City of Tigard's commitment to investing in the well-being and future of our youth and community. Your support is not just financial; it is a vote of confidence in our vision, our values, and our determination to make a lasting difference in Tigard. In the coming months and years, we pledge to continue working diligently to fulfill our mission and honor the trust you have placed in us. We are excited about the opportunities ahead and the positive outcomes we can achieve together. Once again, thank you for your generosity, dedication, and belief in our cause. Your have made a significant difference in the lives of the young people in Tigard, and it has empowered our community to grow stronger. If there is ever an opportunity for you to visit our programs, meet our students, or witness the positive changes firsthand, we would be honored to host you and share the impact of your support. With heartfelt gratitude and warm regards, Connie Ramaekers and TTT Board Carol Krager From: City of Tigard, OR <webteam@tigard-or.gov> Sent: Wednesday, October 11, 2023 1:35 AM To: #virtualpublictestimony Subject: *NEW SUBMISSION*Video Public Testimony Video Public Testimony Submission#: 2756114 IP Address: 67.246.228.78 Submission Date: 10/11/2023 1:34 Survey Time: 2 minutes,32 seconds You have a new online form submission. Note:all answers displaying "*****"are marked as sensitive and must be viewed after your login. City Council Video Testimony Read-Only Content Name Matthew Gilman Email (this is where the meeting link will be sent) Phone (207)509-6232 Do you have a general comment or a specific comment on a Public Hearing item? I have a general public comment I want to make a comment on a Public Hearing agenda item Which meeting date would you like to attend? 10/24/2023 12:00 AM Other Regarding My Subcontract I'm writing to urgently address significant concerns regarding my subcontract position with the City of Tigard,specifically related to the Munis ERP upgrade.The meeting on October 24, 2023,at 6:30 PM Pacific Time is critical for me to voice my experiences. Initially promised a start date of October 2nd, I learned of a further extension until January 24th, leaving me frustrated and misled.Attempts to communicate with the City of Tigard have proven unsuccessful, including reaching out to the City Manager. I seek your guidance in identifying the appropriate channels to address these pressing matters.Any assistance you can provide in this regard would be greatly appreciated. Regards, Matthew Gilman Gorham, Maine Thank you, City of Tigard This is an automated message generated by Granicus.Please do not reply directly to this email. 1 AIS-5346 5. Business Meeting Meeting Date: 10/24/2023 Length(in minutes): 40 Minutes Agenda Title: Board,Committee,and Commission Appointments Authored By: Nicole Hendrix Presented By: Mayor Heidi Lueb Item Type: Motion Requested Resolution Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City of Tigard has ten standing boards, committees, and commissions all of which will have member openings in January 2024,those boards are: •Audit Committee, •Budget Committee, •Committee for Community Engagement, •Library Board, •Park and Recreation Advisory Board, •Planning Commission, •Town Center Advisory Commission, •Tigard Transportation Advisory Committee, •Tigard Youth Advisory Council,and •Water Advisory Board. The recommendations being considered by City Council will aim to fill those openings by appointing new or reappointing existing members. Board members are key to informing the development of Tigard's programs and policies.These volunteers dedicate time and expertise to serve as an important link to community needs and represent community values. ACTION REQUESTED City Council is asked to consider passing ten separate resolutions to appoint new or reappoint existing members for each board,committee,and commission;these appointments are recommended by the Mayor. BACKGROUND INFORMATION Applications to serve on a City board are open year-round for anyone to apply.Applications that were received by July 31,2023 were considered. A total of 45 applications were received from 30 new applicants and 15 existing members. Out of the 30 new applicants, 63%are Caucasian, 11%Latino, 7.5%Asian, 7.5%Two or more races, 11%Did not answer.The primary ways applicants heard about this opportunity were through social media, City Website or Cityscape Newsletter,and word of mouth. Tigard Mayor Heidi Lueb reviewed applications and interviewed applicants in August and September,2023. An additional recruitment period from September 25-October 9,2023 was conducted to develop recommendations for the positions listed below.Those recommendations will be brought to City Council for consideration in November. - 1 Audit Committee:alternate -2 Library Board: 1 voting and 1 alternate - 1 Park and Recreation Advisory Board: alternate -2 Town Center Advisory Commission: 1 voting and 1 alternate ALTERNATIVES &RECOMMENDATION The Mayor recommends approving the attached resolutions to appoint board and committee members. The Council may decide to not appoint some or all of the recommendation.This would require recruiting new applicants to fill vacancies. ADDITIONAL RESOURCES Attachments Resolution Audit Committee Resolution Budget Committee Resolution Committee for Community Engagement Resolution Library Board Resolution Park and Recreation Advisory Board Resolution Planning Commission Resolution Town Center Advisory Commission Resolution Tigard Transportation Advisory Committee Resolution Tigard Youth Advisory Council Resolution Water Advisory Board PowerPoint-Board Appointments 2023 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION RE-APPOINTING JOY LI AS A VOTING MEMBER TO THE AUDIT COMMITTEE. WHEREAS,Tigard City Council established the Audit Committee to manage the audit contract with the city's outside audit firm and oversee the city's internal control management; and WHEREAS,one vacancy was created on the Audit Committee when the term expired for Elizabeth Gils Carbo;and WHEREAS,Mayor Lueb recommends re-appointing Joy Li to the city's Audit Committee NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Joy Li is reappointed to Audit Committee as a voting member for a 3-year term, effective January 1,2024 through December 31,2026. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 23- Page 1 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION RE-APPOINTING KELLI PEMENT AS A VOTING MEMBER AND APPOINTING SCOTT DUDDY AS A VOTING MEMBER TO THE BUDGET COMMITTEE. WHEREAS, Tigard City Council established the Budget Committee to deliberate on the proposed budget submitted by the City Manager and send an approved budget to City Council for adoption;and WHEREAS, ORS 294.412(2) states that the budget committee should consist of the members of the governing body and a number, equal to the number of members of the governing body, of electors of the municipal corporation appointed by the governing body,and; WHEREAS, two vacancies were created on the Budget Committee when terms expired for Kelli Pement and Tim Cadman,and; WHEREAS, Mayor Lueb recommends re-appointing Kelli Pement and appointing Scott Duddy to the city's Budget Committee. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Kelli Pement is re-appointed to Budget Committee as a voting member for a 3-year term, effective January 1,2024 through December 31,2026. SECTION 2: Scott Duddy is appointed to Budget Committee as a voting member for a 3-year term, effective January 1,2024 through December 31,2026. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 23- Page 1 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION APPOINTING ALLIE ALEXANDER, JENNIFER CALLAWAY, STACEY GHODDUSI, JEREMY HAJDU-PAULEN, CAITLIN JOHNSON, DIEGO RIVERA-VIGIL, AND RACHEL ROUNDY AS MEMBERS TO THE COMM ITEE FOR COMMUNITY ENGAGEMENT. WHEREAS,Tigard City Council established the Committee for Community Engagement to inspire active two- way community engagement, broad participation of diverse community members and encourage shared responsibility and ownership to use knowledge, skills and experience to improve the community and advance the city's strategic vision;and WHEREAS,Mayor Lueb recommends appointing Allie Alexander,Jennifer Callaway,Stacey Ghoddusi,Jeremy Hajdu-Paulen, Caitlin Johnson, Diego Rivera-Vigil, and Rachel Roundy to the Committee for Community Engagement. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Allie Alexander is appointed to Committee for Community Engagement as a member for a 3- year term,effective January 1,2024 through December 31,2026. SECTION 2: Jennifer Callaway is appointed to Committee for Community Engagement as a member for a 2-year term,effective January 1,2024 through December 31,2025. SECTION 3: Stacey Ghoddusi is appointed to Committee for Community Engagement as a member for a 4-year term,effective January 1,2024 through December 31,2027. SECTION 4: Jeremy Hajdu-Paulen is appointed to Committee for Community Engagement as a member for a 4-year term,effective January 1,2024 through December 31,2027. SECTION 5: Caitlin Johnson is appointed to Committee for Community Engagement as a member for a 2- year term,effective January 1,2024 through December 31,2025 SECTION 6: Diego Rivera-Vigil is appointed to Committee for Community Engagement as a member for a 4-year term,effective January 1,2024 through December 31,2027. SECTION 7: Rachel Roundy is appointed to Committee for Community Engagement as a member for a 4- year term,effective January 1,2024 through December 31,2027. SECTION 8: This resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor- City of Tigard RESOLUTION NO. 23- Page 1 ATTEST: City Recorder- City of Tigard RESOLUTION NO. 23- Page 2 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION RE-APPOINTING KATE RISTAU AS A VOTING MEMBER, APPOINTING LILI DIAZ AS AN ALTERNATE MEMBER, AND ROSE HULETT AS A VOTING MEMBER TO THE LIBRARY BOARD. WHEREAS, Tigard City Council established the Library Board to communicate with the City Manager and Council about Tigard Public Library's policies, budget, facilities, and other needs of the community to provide quality library service;and WHEREAS,Mayor Lueb recommends re-appointing Kate Ristau and appointing Lila Diaz and Rose Hulett to the city's Library Board. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Kate Ristau is re-appointed to Library Board as a voting member for a 4-year term, effective January 1,2024 through December 31,2027. SECTION 2: Lili Diaz is appointed to library Board as an alternate member for a 1-year term, effective January 1,2024 through December 31,2024. SECTION 3: Rose Hulett is appointed to Library Board as a voting member for a 4-year term, effective January 1,2024 through December 31,2027. SECTION 4: This resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor-City of Tigard A'1`iEST: City Recorder- City of Tigard RESOLUTION NO.23- Page 1 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION RE-APPOINTING KEN BARKFR AS A VOTING MEMBER AND APPOINTING DENISE STEPHENS AS AN ALTERNATE MEMBER TO THE PARK AND RECREATION ADVISORY BOARD. WHEREAS, Tigard City Council established the Park and Recreation Advisory Board to advise the Public Works Director and City Council regarding park and recreation policies, budget, facilities, programs, and other needs of the community to provide quality park and recreation services;and WHEREAS,there are current vacancies on the Park and Recreation Advisory Board; and WHEREAS, Mayor Lueb recommends re-appointing Ken Barker and appointing Denise Stephens to the city's Park and Recreation Advisory Board. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Ken Barker is re-appointed to Park and Recreation Advisory Board as a voting member for a 4-year term,effective January 1,2024 through December 31,2027. SECTION 2: Denise Stephens is appointed to Park and Recreation Advisory Board as an alternate member for a 2-year term, effective January 1,2024 through December 31,2025. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor-City of Tigard ATTEST: City Recorder- City of Tigard RESOLUTION NO.23- Page 1 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION RE-APPOINTING BIJETA CHOUDHURY AS A VOTING MEMBER, RE- APPOINTING ALTERNATE COMMISSIONER DAN MURPHY AS A VOTING MEMBER, AND APPOINTING ZACHARY CLAIRMONT AND APRIL SABBE AS ALTERNA lb NON-VOTING MEMBERS OF THE TIGARD PLANNING COMMISSION. WHEREAS, Tigard City Council established the Planning Commission to review land use and transportation policy proposals; to advise City Council on updates to the Tigard Comprehensive Plan, Tigard Community Development Code,and Tigard Zoning Map;and WHEREAS, there are two vacancies for voting members, and two vacancies for alternate non-voting members on the Planning Commission;and WHEREAS, Bijeta Choudhury, Dan Murphy, Zachary Clairmont and April Sabbe applied for appointments; and WHEREAS, the Mayor recommends that Council re-appoint Bijeta Choudhury and Dan Murphy as voting members;and appoint Zachary Clairmont and April Sabbe as alternate non-voting members. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: After completing an unexpired partial term, Bijeta Choudhury is re-appointed to Planning Commission as a full voting member for a 4-year term, effective January 1, 2024 through December 31,2027. SECTION 2: Former non-voting Alternate Dan Murphy is re-appointed to Planning Commission as a full voting member for a 4-year term,effective January 1,2024 through December 31,2027. SECTION 3: Zachary Clairmont and April Sabbe are appointed to Planning Commission as non-voting alternate members for 2-year terms, each effective January 1, 2024 through December 31, 2025. SECTION 4: This resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor- City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 23- Page 1 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION RE-APPOINTING CHRIS SJOLIN AS A VOTING MEMBER, APPOINTING SUSANA ELY AS A VOTING MEMBER, PATTY LOFGREN AS A VOTING MEMBER, BRYAN PURDIN AS A VOTING MEMBER,AND JOHN GOODHOUSE AS AN ALTERNATE MEMBER TO THE TOWN CENTER ADVISORY COMMISSION. WHEREAS, Tigard City Council established the Town Center Advisory Commission to make recommendations to the Town Center Development Agency and the City Council on Tax Increment Financing (1'1F) policy,budget,and implementation to improve Tigard's TIF districts;and WHEREAS, there exists five upcoming vacancies for voting members and two vacancies for non-voting alternate members; and WHEREAS, the Mayor recommends that Council reappoint Chris Sjolin and appoint Susana Ely, Patty Lofgren, and Bryan Purdin as voting members; and appoint John Goodhouse as a non-voting alternate member. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Chris Sjolin is re-appointed to Town Center Advisory Commission as a voting member for a 3-year term,effective January 1,2024 through December 31,2026. SECTION 2: Susana Ely is appointed to Town Center Advisory Commission as a voting member for a 3- year term,effective January 1,2024 through December 31,2026. SECTION 3: Patty Lofgren is appointed to Town Center Advisory Commission as a voting member for a 3-year term,effective January 1,2024 through December 31,2026. SECTION 4: Bryan Purdin is appointed to Town Center Advisory Commission as a voting member for a 3-year term,effective January 1,2024 through December 31,2026. SECTION 5: John Goodhouse is appointed to Town Center Advisory Commission as an alternate member for a 3-year term,effective January 1,2024 through December 31,2026. SECTION 6: This resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor- City of Tigard A f EST: City Recorder-City of Tigard RESOLUTION NO. 23- Page 1 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION APPOINTING DAVID FISCHER AS A VOTING MEMBER AND APPOINTING BARRETT JOHNSON AS A VOTING MEMBER TO THE TIGARD TRANSPORTATION ADVISORY COMMI 1TEE. WHEREAS, Tigard City Council established the Tigard Transportation Advisory Committee to serve as an advisory body to Council and City team members. The Committee provides a venue for community involvement opportunities in transportation matters and increases community awareness of transportation issues that affect the City of Tigard;and WHEREAS, there currently exists two vacancies for voting members of the Tigard Transportation Advisory Committee;and WHEREAS, after reviewing applications and interviewing applicants,Tigard's Mayor Heidi Lueb recommends that Council appoint David Fischer and Barrett Johnson as voting members of the Tigard Transportation Advisory Committee. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: David Fischer is appointed to Tigard Transportation Advisory Committee as a voting member for a 3-year term,effective January 1,2024 through December 31,2026. SECTION 2: Barrett Johnson is appointed to Tigard Transportation Advisory Committee as a voting member for a 3-year term,effective January 1,2024 through December 31,2026. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor-City of Tigard ATI EST: City Recorder- City of Tigard RESOLUTION NO. 23- Page 1 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION RE-APPOINTING AYLA LENIGER,AREANA MANN, CHELSY VICENTE XILOJ, SCARLETT VICENTE XILOJ AND APPOINTING MOLLY FAST, SHRIYA MYNENI, KIMBERLY VARGAS,AND CHLOE WILSON AS MEMBERS TO THE TIGARD YOUTH ADVISORY COUNCIL. WHEREAS, Tigard City Council established the Tigard Youth Advisory Council in 2003 as a, "student volunteer group whose mission is to empower,improve,and connect the lives of Tigard youth";and WHEREAS, the Tigard Youth Advisory Council acts as an advisory board to the Tigard City Council to create civic engagement opportunities for local youth;and WHEREAS,Mayor Lueb recommends the following individuals to city's Youth Advisory Council. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Ayla Leniger is re-appointed to Tigard Youth Advisory Council as a member for a 1-year term,effective immediately through December 31,2024. SECTION 2: Areana Mann is re-appointed to Tigard Youth Advisory Council as a member for a 1-year term,effective immediately through December 31,2024. SECTION 3: Chelsy Vicente Xiloj is re-appointed to Tigard Youth Advisory Council as a member for a 1- year term,effective immediately through December 31,2024. SECTION 4: Scarlett Vicente Xiloj is re-appointed to Tigard Youth Advisory Council as a member for a 1- year term,effective immediately through December 31,2024. SECTION 5: Molly Fast is appointed to Tigard Youth Advisory Council as a member for a 1-year term, effective immediately through December 31,2024. SECTION 6: Shriya Myneni is appointed to Tigard Youth Advisory Council as a member for a 1-year term, effective immediately through December 31,2024. SECTION 7: Kimberly Vargas is appointed to Tigard Youth Advisory Council as a member for a 1-year term,effective immediately through December 31,2024. SECTION 8: Chloe Wilson is appointed to Tigard Youth Advisory Council as a member for a 1-year term, effective immediately through December 31,2024. SECTION 9: This resolution is effective immediately upon passage. PASSED: This day of 2023. RESOLUTION NO. 23- Page 1 Mayor-City of Tigard A 1-1EST: City Recorder-City of Tigard RESOLUTION NO.23- Page 2 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 23- A RESOLUTION RE-APPOINTING KEN HENSCHEL AS AN AT-LARGE MEMBER AND APPOINTING MICHAEL BREWIN AS AN AT-LARGE MEMBER TO THE WA 1ER ADVISORY BOARD. WHEREAS,Tigard City Council established the Water Advisory Board to act as an advisory body to the City Council and staff to continue to work together with the City of Durham and Tigard Water District as good stewards of a fully integrated water supply system for current and future water system users within the Tigard Water Service Area;and WHEREAS, Mayor Lueb recommends re-appointing Ken Henschel and appointing Michael Brewin to the city's Water Advisory Board. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Ken Henschel is re-appointed to Water Advisory Board as an at-large member for a 4-year term,effective January 1,2024 through December 31,2027. SECTION 2: Michael Brewin is appointed to Water Advisory Board as an at-large member for a 4-year term,effective January 1,2024 through December 31,2027. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2023. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 23- Page 1 Ch.=P P la� iY E 0 C ` O4 , {.. t4,, ,. 3 n • rf4 �O —• 3 O -��r • 16‹, � = r -p folia 3 _• N c4,3 cQ o = ro L.A..) r+ nOm mil Vi O 3 3 _• 6, ...• vi ,:, rr^ o� -........ . 1J3 F i' Zei Q r• .", • i°l' ro ti 1 L •;1.' N • �. fi or d'a.. rr• �� ..,- • �' ..4497 64- tib, d 3,.4.t4...,- .0 Tib , 1TIP, , i, ,'iy='!-res+ *: •s ro t 0 Z3 _. -• (D 0 o 3 rn _. • 13 (D S (D • _, 0 O • . 3 3 a CD 0 � r"h • rn LSD W C MIEN• N D ��O U, I m ul- I Ca a. 0 0 = tQ -v ID 0 - n �. 0_ D 0 rri30 • O 3 -• O O pi. ,4. o rru p (D • =-.. Q) " CD 0 O to .-• �.i p O 0 O p 0 • :7+. x CO 0 0 C, D• 0 La UL) W GO .....^• ton iY -1 O __i I N Ui m n _ O o E N D 0)70 0 CD r-r Z C • . LO --% a) SU3n 3 e.< -t CD 7--77 —• O D z c CD 0A. /- v (D Q Q- C D "" a) < -0 C M (a a) -. = C -� [D y� 0 • rri., n R. 0 < < < < < < < , o 1 0 0 0 0 0 0 0 0 a0r+ e+ r+ I-I- r+ r+ I—I- vi z 5. 5' 5' 5. 5. 5. 5. ,71: B • CQ (0 (.0 LO L.0 LO CQ Q rn o 33 c s<• j —• 0 cp 3 co m •k rl ro UM N N W _P -p -p .p fC i/ i a) Cl) Cl) Cl) C —I - CD 3 di 0 n ., n a) ,(4- -it?, a. Z ' I T I o " -. 2 Cr cD c0 3 - 0 �' _ 7° N c r+ [D 0 0 rri DJ • • D o CD o r+ tirt _. o 0 p CD • 3 CD 2 • O CO 1 LP Q) Q) C) n < ri U, m 12 Dil m - 0 o z CD Ca) n 3 co Omm -a X CD CD n V) mit • rnzC Ofia D CD C MR • N r71 -1 13 _. 02 O.co 0 _I ci r-1- ):111 sc • cD D 0 r+ 3 to C. r+ in x C • 0 O mit Fg 444 cQ vo N -P —I 0 CD CDD mt. O SD C .112q O ^'ln i(/j O /\ 03 cri m ,n- MO --i N Z LC) 73 ED ED '- 443 n r+ n [D CD '< C n -• 0- n -0 o = CD CI =S• `G Q B . n rr, _Q 0 ...... . 1/4_,. ., O • r, , › › 70 m O CD CD Cu 0 3 - -0 -0 (. m a) 0 0 0 VI o r F r+ • 0 o 0 rt + r • 3 3 = O CD CD Ct r+ •• O O z LO CO n ao N N rD CSD CSD CSD M - Cu Cu Cu Cu j -% -% -T - 3 —1 n CD O CL ro ui m 7.1 0i k— n o -d. *v 0 m n 7) 0 QQ 5 -0 m— 5. (i)5. 0 ri N CD CD •T 0 D 0 0 0 CCD N 0. 0 3 CD _r fi-. 0) .; C 5. —• • CQ LO CQ 0 = V1 nrno —. 0 n- .1 • 0CD n n 0 • 03 r-t. k (.0 3 0 —• n vi W W W W U.) --I VI —• CD CSD CSD N CDD B 0 Cu co 0) 9.) 0) -s -1 -s -% -1 ••••.\ mni 0 n _• D toc, n 4i/j O CL z ,,,. .. ..........7 m 0, —1,,m I .• -I.LQ co o Z to Z cu ci' Q " - —n c' D - O VI rn D z q. • 0 z -' An 0 0 0 su A. • r LCD (0 Q* 0 0 0 _J • tQ Q C �• cl VI . 0 rn Mtn W W rliZ CD 3 _3 • fl. A. n• O tD , tor, -,..,-g 0 n 0- 0 u) m 11.11 nD > z ....• o 0 N co ei) IC rD �' a) rDCO < < --<. K a /-' v, < m r+ F• m a) C On o (D CD D = -z q a) rt (D (D ;5 `/) x O o O C a els • rrt O O O O (CD (DD (CD 70 -0 > (D 0 o _r. _+ _r _+ NCL : : D D -0 -0 -0 -0 O O O O • 5' — — dm•' rti rt rt rt rt VI 0o 0 o CD (D (D CD • to 0 0 0 0 0 ksZ 5' ' n (0 (0 (0 (0 n 0 • k 1/4< 1/4< CD eit a) a) 0.) fl) a) 0.) a) 0.) z • N - -1 - - •"s -1 - -s _ 1111 101.11 ...., p n a ., —I o ^ U, m Z 3 - CD CDm (1) z - mit n n CD D- rn -a —• • 0 mit D Dma �+ r+ O -• LC o• n O 0 CD C 0) 0 mit • z O Lc) N • -4h mmi 0 k `V N -1� to n 0 r -O C\ , .1, imi• Imi ir7' m sh,) = n ''.311111611116.6 lilli‘1 i , ... , • o m C Clia I -Iso '}'"• - - , /413 . . CM: .. , •••• :•.4k.,,,: , = . . „4. 0 (1) 3 E ,. V 3 (D • c . . .:„., illi.r. '`53 Cr Nom• al ,f4. , _• _,, , ton vi a?, i ......... kr „,....,,,,.. :.,.. AIS-5355 6. Business Meeting Meeting Date: 10/24/2023 Length (in minutes): 25 Minutes Agenda Title: Public Hearing:Time,Place,Manner Ordinance Update Authored By: Kim Ezell Presented By: City Attorney Rihala and Program Manager Ezell Item Type: Motion Requested Ordinance Public Hearing-Legislative Public Hearing Yes Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Time,Place,Manner amendment to remove prohibition on camping stoves and an update on Time restrictions around the region as requested by Council. ACTION REQUESTED Staff requests Council consider the ordinance amending the Time,Place,Mariner regulation. Staff also requests guidance on whether to propose any other updates to the Time,Place,Manner regulations,particularly the Time regulations. BACKGROUND INFORMATION Tigard's response to camping in the City is an evolving concern.In light of that,when Council enacted Tigard's new camping rules in Ordinance 23-03,the body asked for regular updates on the implementation of the ordinance beginning in August 2023 and every six months thereafter. On August 22, staff provided a briefing on the implementation of Time,Place,Manner in Tigard.At the August Council meeting,Council directed staff to consider the Manner regulations through a risk lens and return to Council with a recommendation on addressing open fires versus cooking kits in the regulations and to provide an update on Time restrictions in the region. This item is to consider removing the prohibition of camp stoves in the regulations and to provide the requested update. Dates of Previous and Potential Future Considerations Council was first briefed on Time,Place,Manner considerations on May 9,2023 and Council passed Time,Place, Manner regulations on May 23rd.Staff did the first update on the implementation of Time,Place,Manner on August 22. Public Involvement Significant public involvement has been done throughout the Time,Place,Manner rule-setting and implementation process including community group briefings,one-on-one meetings with concerned stakeholders,and broad engagement through the website. Input from the stakeholder group,CHART,which is composed of the City's institutional partners who are impacted by houselessness was solicited. CHART recommended the City allow reasonable accommodations for houseless community to cook and heat food. CHART also asked the City to continue seeking alternatives for keeping houseless community members warm during the winter months. Impacts (Community,Budget,Policies and Plans/Strategic Connection) Council adopted 'Reduce Houselessness'as a 2023-2024 Council Goal.A key element of staffs action plan to accomplish the Goal is to enact and implement a time,place,manner ordinance that will support the entire community. ALTERNATIVES&RECOMMENDATION Council may choose to adopt the proposed amendment to the Time,Place,Manner regulations and direct staff to propose amendments to any other aspect of the current regulations. ADDITIONAL RESOURCES Tigard's Time,Place,Manner Regulations: https://library.gcode.us/lib/tigard_or/pub/municipal_code/item/title_7-chapter_7_80-7_80_030 Attachments TPM Update 10.24 OrdinanceAmendmentTPMFires 0 ., .• 3 0 V � o n C I -0 Q,y� .... fD A Na N rt O O V1 3 fD 3 G CD C 5. 3 rn !Z ° 3 rn ° 1Z eh mml 0 z 0 z rn O a 5Q n m ):. 3 m a 3 • • 70 rD 0_ -•ri a rD CD o U R 3 3 3 CD (D‹ 3 (1) 0 3 3 cn r-+ — 11) (I) 5V CD 0 O ' m- (7. 0 O - O r • O 0 O & (I) r=1:-hCD cu nQ. 0 __;_7! 0 81. oiQQ Oo (I) 0) Q. IDmilt. O ID S n O CD 3 v, QCm ( O cn n -0 0.•CD O n 3 m 3 B �. C Q x; —1 m 3 co O :,c1 O FA: 0 N D 0 c la 5m N H I co H O N C su N• co CU = < �. CD �' n OO - C 0- C O O O -• O a_ m n O AS rt c -• z n n n n n n n —• W v Di Di Di Di Di 3 3 3 3 3 3 3 3 -0 -0 -0 -0 -0 -0 CM 011 011 (70 0rCi 011 O►U -0 D -0 -0 -0 -0 O p O O O O O /XP 2 2 2 2 2 2 a- CD E & a a a' rr eL r-r '-+ e=r r-r r-r N 0. O CD CD 0_ CD � 00 �I �I �I l0 mit 0) -0 Di CU CD W CU �• 3 o 3 3 o 3 CD n lI rt f"P ill0 3 N -00 N CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 23- AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE SECTION 7.80.030.D.5 REGARDING PROHIBI 1'hD FIRES WHEREAS, the Tigard City Council adopted Ordinance 23-03 on May 23, 2023, establishing reasonable time, place,and manner restrictions on camping within the City;and WHEREAS,Council directed staff to review the ordinance every six months;and WHEREAS, community service providers are distributing food that requires heat preparation for houseless community members;and WHEREAS, the ability of houseless community members to consume warm or cooked food should be considered in evaluating the overall reasonableness of the City's regulations;and WHEREAS, based on community input and Council direction, the City wishes to remove the prohibition on cookstoves from the City's code. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard Municipal Code Section 7.80.030.D is amended as follows (additional text in underline and deleted text in strikethrough): 5. A person without available shelter may not: (a) start or maintain any fire for the purpose of burning any combustible material in or around a camp site ; or (b) use a gas heater in or around a campsite. SECTION 2: This ordinance shall be effective 30 days after its passage by the council, signature by the mayor,and posting by the city recorder. PASSED: By vote of all council members present after being read by number and title only, this day of ,2023 Carol A. Krager, City Recorder APPROVED: By Tigard City Council this day of ,2023. Heidi Lueb,Mayor Approved as to form: ORDINANCE No. 23- Page 1 City Attorney Date ORDINANCE No. 23- Page 2 Exhibit A Tigard Municipal Code Chapter 7.80 Prohibited Camping 7.80.010 Definitions. "Available shelter"means a shelter that has space for a person experiencing homelessness. A shelter is not available if the shelter: 1. Is at capacity and does not have space to accommodate the person experiencing homelessness; 2. Has a maximum stay rule or temporal requirement or deadline the person has exceeded or not met; 3. Has excluded the person from the shelter for any lawful reason; 4. Cannot reasonably accommodate the person's mental health or physical needs; 5. Is unavailable due to the person's family status,age,gender,gender identity, sexual orientation,or other status; 6. Is unavailable to the person because the shelter has rules about alcohol or drug use that the person does not meet; 7. May prohibit a minor child to be housed in the same facility with at least one parent or legal guardian; 8. Requires participation in religious activity or receipt of religious information or religious teaching the person does not wish to participate in or receive; or 9. Requires a person to leave their pet(s) unattended in order to stay at the shelter.This section does not apply to service animals under the Americans with Disabilities Act. "Camp"means to set up or remain in or at a campsite for the purpose of establishing or maintaining a permanent or temporary place to live. "Camp materials"may include,but are not limited to,tents,huts,awnings,lean-tos,chairs,tarps or tarpaulins, cots, beds, sleeping bags, blankets, mattresses, sleeping or bedding materials, food or food storage items, or similar items that are or appear to be used as living or sleeping accommodations, or to assist with living or sleeping activities. "Campsite"means any place where the use of any tent,lean-to,shack,or other structure is placed,established,or maintained for the purpose of maintaining a permanent or temporary place to live and includes all camp materials. "City park" means any parkland, public parkways, public squares, trails, greenways, playgrounds, and other recreation areas,whether publicly or privately owned, dedicated, leased, or otherwise set aside for public use and not under the supervision or control of any other public agency. "Freeway"means a highway for through traffic where access to the highway is fully controlled except as may be allowed at designated interchanges and includes Interstate 5 and Highway 217. "Person experiencing homelessness"means a person who lacks a fixed,regular,and adequate nighttime residence. "Person without available shelter" means a person experiencing homelessness and who does not have access to available shelter. ORDINANCE No. 23- Page 3 "Property where homeless services are provided" means any property where regular, direct services to persons experiencing homelessness are provided or have been provided in that calendar year. Such services include,but are not limited to service of food prepared on-site or offsite,showering or bathing,storage for personal property, case management,or laundry facilities. "Right-of-way" means an area that allows for the passage of people, goods, or utilities. Right-of-way may include freeways,pedestrian connections,and streets.A right-of-way may be dedicated or deeded to the public for the public use or owned by the City or other public body. "Shelter facility"means a building that provides,or has provided in that calendar year, emergency shelter on a temporary basis for individuals and families who lack permanent housing. 7.80.020 Prohibited Camping. It is unlawful for any person to camp in or upon any right-of-way or City park,unless specifically authorized by this Chapter or by local emergency declaration. 7.80.030. Time,Place, and Manner Regulations. A. A person without available shelter may camp only if all of the following time, place, and manner regulations are met. B. Time Regulations.A person without available shelter may camp between the hours of 7 p.m. and 9 a.m. After 9 a.m., a person without available shelter must dismantle the campsite and remove all personal property and camp materials from the campsite. C. Place Regulations. A person without available shelter may not camp in the following places at any time: 1. Within any environmentally sensitive lands, as defined by the Tigard Community Development Code. 2. Within any City parking lot. 3. Within any City park. 4. Within 500 feet from a shelter facility or a property where homeless services are provided. 5. Within 500 feet from a public or private elementary school, secondary school, or career school attended primarily by minors. 6. Within 500 feet from an egress or ingress to a freeway. 7. Within any vision clearance area,as defined by Tigard Community Development Code Chapter 18.930. 8. On SW Main Street,SW Burnham Street, SW Commercial Street,or SW Tigard Street between SW Main Street and SW Tiedeman Ave. ORDINANCE No. 23- Page 4 D. Manner Regulations. A person without available shelter may camp if the person without available shelter complies with all of the following manner regulations: 1. A campsite or camp materials may not obstruct that portion of the sidewalk, multi-use path or pedestrian path in a manner that results in less than 36 inches of unobstructed width for passage as required by the Americans with Disabilities Act. 2. A campsite or camp materials may not obstruct any portion of any street, bike lane, or bike path intended for travel for vehicle,bicycle,pedestrian or other legal mode of travel or impair unobstructed use thereof. 3. A campsite or camp materials may not create a physical impairment to pedestrian ingress and egress,including within 10 feet of driveways or 10 feet of entrances or exits from buildings. 4. A camp or camp materials may not create a physical impairment to emergency ingress or egress or emergency response including within 10 feet of any fire hydrant, utility pole, or other utility, fire gate/bollards,or public infrastructure used for emergency response. 5. A person without available shelter may not(a)start or maintain any fire for the purpose of burning any combustible material in or around a campsite;or(b) use a gas heater in or around a campsite. 6. A person without available shelter may not accumulate, discard, or leave behind in or around a campsite (a) any rubbish, trash,garbage,debris, or other refuse; (b) any unsanitary or hazardous materials;or(c) any animal or human urine or feces. 7. A person without available shelter may not erect, install, place, leave, or set up any type of permanent or temporary fixture or structure of any material or materials in or around a campsite. For purposes of this subsection,a"permanent or temporary fixture or structure"does not include a tent,tarpaulin,or other similar item used for shelter that is readily portable. 8. A person without available shelter may not dig, excavate, terrace soil, alter the ground or infrastructure, cause environmental damage, or damage vegetation or trees in or around the campsite. 9. A campsite must be limited within a spatial footprint of 12 feet by 12 feet, or 144 square feet, and a campsite may not be within 20 feet of another campsite. Multiple persons without alternative shelter may camp together in a single campsite, subject to the limitations of this subsection. 10. Unauthorized connections or taps to electrical or other utilities, or violations of building, fire, or other relevant codes or standards, are prohibited. 11. Obstruction or attachment of camp materials to public infrastructure or private property structures, including bridges or bridge infrastructure, fire hydrants, utility poles, streetlights, traffic signals, signs, fences, trees,vegetation,vehicles or buildings is prohibited. 7.80.040 Violation. ORDINANCE No. 23- Page 5 A. Violation of this Chapter is punishable as follows: 1. Class 3 civil infraction; 2. Citation in lieu of arrest for criminal trespass in the second degree;or 3. Arrest for criminal trespass in the second degree. B. A civil infraction or citation in lieu of arrest issued pursuant to Section 7.80.040(A)(1) or (2) may be accompanied by an order of exclusion for up to 60 days. C. An arrest for criminal trespass pursuant to Section 7.80.040(A)(3) may be accompanied by an order of exclusion for not more than 180 days. D. Nothing in this Section is intended to prescribe any particular or order of violation or penalty.A police officer has discretion to impose a violation tailored to the circumstances and necessary to maintain the health and safety of persons experiencing homelessness and the community. ORDINANCE No. 23- Page 6 AGENDA ITEM No. 6 Date: October 24, 2023 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before the City Council on: Legislative Public Hearing: Tigard Municipal Code (TMC) Amendments to Code Section 7.80.030 D - Regarding Prohibited Fires This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record and is openly available to all members of the public. The names and city of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony AGENDA ITEM No. 6 Date: October 24, 2023 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Cat (e b Pete r so v) 12280 5W -H LL- Rw1 -t- G Awl?, 012- `11Z2-3 (q71) 3a3- g3q41 Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. AIS-5313 7. Business Meeting Meeting Date: 10/24/2023 Length (in minutes): 30 Minutes Agenda Title: Photo Traffic Enforcement Program Update Authored By: Lisa Shaw Presented By: Lt. Erickson,Sgt.Doughty,Court Clerk Fenton&Finance Director Kang Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Police Department,Municipal Court,and Finance teammates will provide City Council with an overview of the City's photo traffic enforcement program which is active for red light and speed enforcement at the following intersections along Pacific Highway(99W): * 72nd Avenue *Hall Boulevard *Durham Road The overview will include a history,a discussion of current law enforcement and court operations,program statistics and a financial update in order to prepare for a discussion about the program's future. ACTION REQUESTED This overview is informational only in advance of direction at a November meeting.Teammates will address Council questions. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations August 2010—At the direction of City Council,the Police Department presented an informational briefing about photo red light enforcement. June 2015—Council directed the Police Department(PD) to conduct a traffic study on the feasibility of implementing a photo red light program. August 2016—The traffic survey and staff report were submitted to Council for consideration. Council directed staff to determine the public's level of support. April 2017—Police provided the results of the survey to City Council along with a request to move forward with photo traffic enforcement. May 2017—Police staff reported to Council,recommending implementation. July—August 2018—A full Request for Proposal (RFP) process was initiated,and the process identified a top vendor. September 18,2018—City Council reviewed the implementation plan to begin using photo enforcement technology. September 25,2018—City Council voted to award Photo Enforcement Systems and Related Services Contract to the top vendor. July 2020—Intersection speed program implementation February 25,2021 —Photo Enforcement Financial update memo submitted to City Council August 12,2021 —Photo Enforcement Financial update memo submitted to City Council October 24,2023—Staff provides City Council with a program overview. November 2023—Staff seeks Council direction on the future of the photo traffic enforcement program Public Involvement The Police Department led a robust public awareness campaign for the photo enforcement program in the 12 months leading up to the March 2020 implementation. Efforts included discussions and flyers at community events,social media posts,advertisements in local newspapers and magazines,interviews with news media as well as a variety of other outreach methods. The PD continues to highlight the program on a regular basis through a variety of channels,including the Chief's dashboard which is presented to City Council on a monthly basis,information provided to attendees during Community Academy sessions and other community events,the PD's annual reports as well as updates to our traffic webpage and social media posts. Impacts (Community,Budget, Policies and Plans/Strategic Connection) Most importantly,the program supports traffic safety along Pacific Highway.The technology provides the Police Department with a safe and effective way to enforce traffic laws at three otherwise logistically difficult and busy intersections. Photo enforcement of red light and speed infractions is also consistent with Safe Streets for All practices. While the program has not yet recovered all initial start-up costs,it is,on average,financially self-sustaining. The original contract term was for five years and would have ended October 31,2023.Last year,the City extended the contract by one year.The contract will now expire on October 31,2024. ALTERNATIVES&RECOMMENDATION Informational overview only;no decision points at this time. ADDITIONAL RESOURCES Additional programmatic information about photo traffic enforcement may be found on the Police Department webpages dedicated to traffic safety: https://www.tigard-or.gov/your-government/departments/police/traffic-safety/photo-traffic-enforcement Statistical information about the program is reported regularly in the Chiefs monthly dashboards which are available to the public after they are presented to City Council: https://www.tigard-or.gov/your-government/departments/police/information-resources/police-transparency-data Attachments Overview Presentation Municipal Court memo M N O N Q1 N C O Z Ct 1)1' o O U O E ailN g ,, ci) _ 4 - V ;.., rzi. ..E, , . .0 z ., , , ,,„„ Wcc al ,4 CD w = V .� Lill O ° 4D CZ g4 4-4v [mull E ca E., _., 0as . , ✓ U O bk QJ 4 O Q tN LH Cd O cd O A-, 4-1H cd 0 O C M---' .61 b1J H '13 ° • • Q ct CU ,� O ota) w U ^W 4-1 o n 4) c_ic.i u a o 4-J U „ , H 3-1 P-, L; O• CA U cn .§UU E P- , .� U OU � i-4C/D p �, � .? 'Tit •.� cd • • IU • • • • • gip • = • . Q• 3 t—+ U U P'-, 4-, • • • • . . • • • a) cd u V !1. �' cci tv) ct V V r...) 4. 0O 4 ,-O p v� 4.-, O •� 4V.� E � � 92wo E1 'L2 Ct C� G' � .O c7! 0 .0 .O 4-1 ct ^ `, '0 u •= '� '�--' L� cin H V Z V v by cd r' cl (tp �cd u v' O A ¢-+ V 4.4 ) 1 U v) 4 c 00 , E OO'11) +—' -4. • aCI � l cd ° 'pt V V O , s� O 4 •?OL 49 . C6) C D 4:2W '*9-: ' ii)1 tft)-1 .b 4) C'd O H .1-1 4) V ;� • V V W cil `i' O be E �V., V O ' p '� ct O .,.., o �' ct O O O V Q R, cu .,--) cd . • . Ct bA 0 a ^v, U (.4_4 0 �0 74 O 3-4 Cl) •o too - k E (6) 'dZLill• E a) 4- P4 4) O 4-I U -+ '� A. �+, O N N Ec1( .fd a) 3-c 4-1 ~ 0 o gyc W I 'P a) 40.1 W u :-'''1)5 ;-E -8 0 , p..i . ' i t 1 6 E .B L494 g 4_1 0 .a 0 p4 0 .Ei ct 19 402 C Cit ;NE( Tt 4.) 0 U r. § ti I 4-40 /4 .(11) ,_4a4 ›-' C y a) U ° 4 �-, O o o .it ‘-I N 0 cLibk) cd ,N , p "t 4 •. t__., , s.., to ;.- t •a . 1_, x e ti) c..) O E- ,°0 7:1.— oo "8 P1( .L)- ©c..) ;_, cit . 1 ,..„ u 0 r4 4-) u 49 E ON 'T: O © •� N in N 00 cd V N O O 0 N v' p cd ,n N O U o m O c� Vbz cu N h c�iC t .E 0 Q • • • • • • • E 4) 0 43 Ca) .,-1O . rtv O U U O O U .� cd V •,41 ZZ.4t C 7 ,-,,,, F-4 N cd U < E ' c:, ..._) c, —al „, . u --ci ,, x ,_, „t (.. cu e U 'c3 0 H T� -0 a 4-J cu F+� O N 0 c0 C4 U ,-45.) U cd L V cme' d , v , N 4-10 H O U CTS V c cd O cd C/)• _� I-1 o E o ct ct U • • 0O • '. ck a) c 73 C •g Z Z Cl) U ''cj U U � N Z . t+.1 O c73 cd cd cd (1.) o Z o 0 a., u -V, S -45, -V, '- 4o EO O �--' O O ct ,- iU U O t \ O \ \ w Z ( Z Z O .O P w c-) U V cn (XI RI U N4-4 71 O V a ct N . �, x A P rt: .(C.1 lu ti) •a� Z x x U V V tri LZ S-; O 0 •E ',9 m c.) c.)cd m N LI P4 c 4.. ti‘t, 0, \ , . 7 1\ .' 7" ^ \ .-, \ ' \ I'l . ,.0 - ••• ti 1 \r. a Z .„, J �\ _•- 41.4,411/, a. H \ • ® rte. - - . _ .._. _ii,..: ›- V • -- F.4 - � A . \ <19 � of\ y _ di • i ., . \ ' \ If L<: �./ y _ - , s ,,,- :.:;,',:,,, ', '7, \ it,.. \ ,i^ CCC555 1 _ ! Y3 , it. J1 _•' •.:.- ill*. .•ilk , / . ,,t .i / .-/ 4 , a , , W / Q p4 E ,.. �, S . / , , /, - , . ,,/ / i' - cit .. . .... / „. --, , , • 4 :„ -.1..._ - -4 @.....) , , T r O % tl;i. �� .. /� ' .ter. "U'f...' - ~ • -'`�C .r A'•ierr �t,,�j .. "• • -u G \ t 4 • '... of---,ism �: R Clip • � !%ter .k, %• ,, A,," ' V. 146th Aa,'..,,,,a ✓ • an __ IT . _ .. , v L • , p. i Jam/ l 4t ' y4 / k .. 4.a , i ' "�'. _....04 4:: filSk 1'.., ., P4 i H �....) lk E"'' \ IOW _ t \\$,..: :..• ,, ____;.': . • Z ' ' ' O Vy� __-•' ' , \ _ ___, \ _ - --414 - - T - AV' ' `. _loos* ,Hai_: ,� ,�� , 'i 11 • , , 3 •• .„'s-,••• • `4'•?., N, . 'k t 'k C V QV V .� o71 m4' c) o 7 OC cd �ca ct •E N V .- J) Cl) CI) ••--i U '5 P4 =c2( "d .' ' C)4 § • 0 r 49H -5 V cid cd V ClCO cn V) I 0 Id -5 ;. 4-1 (.. -1 cu o m r C 4-1 V •. ti • i, ,-,„ , (1)i-4 V O O w Q .4-9 C 1 V U G V� O V cl N .,. „--, V Zo1 � � o ;-a--,., , r.ccl ✓ cd r-ci c�H - '-( .€ )--1 ,.i cc c4711 ,i2 -i.._ Q O 'C vp ,0 U CU O O 4) C/pv)c E P ' ► °' 3-i 75 O U o . Ct cl w CC^ -a •� � � h�-I � '� wC � � 4J 0 4J 5 I O W i Ct t1/4c, V ._.., ct *_:' t '`412bk . ct cu [—( 4-i u 1 8 ti 4-2 U cu L4-4 O c, rT., M 75 CI) • • Cl) CU a) fii ►'� P-Ci 41i Pcl 1-x-1 -( U • • • • cn c/D C% E 4 ' = a) cd 'zJ ° o U CU4 C ) g -laj ' °4-I • Cd E v a) ' cd I)CTS 73 cip :-= v LL (L) cd 0 fic ,-L ._, cu cd cd V 0 8 8 S'-' c9 F) 't ° ' 41 ,-' �' V V V Cl)f--, E -,,--„,i -44 ;)- ; ,„ 0 u 8 . ,, „ oix ,E, I.) -,,, e E t.1 - ' E x (4._,) .' ' .N L4 , V V V Cl) cn V CL4 r E N.� ( .--c-t 19 O V O U Q O r ,1 .5, 0 .7t4 U ° ~--1 . . . . . . . . . \ • 51 C �E . `-. I Wi 11i I d ,:.E • e 11.0 f • mN ' / . I n I II � _" ! 1 i\ p4 , I I i I . -,... i , , , i\ 41 /- 1 • . if' 1 • ' , ', _— .. \ 4110:00' ii 1 Rit � R • is , i., p F , • . , , . N RIgo ,. ., , , I , d , R \, , a...„.1 �. . . . . . . . . EZ it ,, EL ii 4)111 1 I .2, CO 40 • .: s II I \ 2i". ' IP 1._: 3 lfil: ' l I. `. I 1\4' 1 t y • }. IE E It m .-.r ,�LJL1• 1 w r� ,� c gN iI � • ! • g �v, ;I! — .N ~ W N- I * CD ' .t.III "" i 10 I I 1 I CD )(JD 1 , cn CD , , 3 i 00 I • - ,..0 I S.* 111:41 _ .., C a Ai 4 1 A • iii •.1111 ,. ANIIIII , CZ • ,.. 40•4 441;1 i -,.: 1 • I r"\ CU t 1 lit r § r--,- C i. • ..., i. E , 1 \arrr, (IIII) Slik -I—) h - cin I • ... .... V 4 _ ›sl cn ... z ....... 1,.„) II Pell 1 4,-, • ( p ilk , __.... , . ...„.... .. , . . .: , t . 4. .111, Q..... . ... L..,„ E 1 a I . • - 1 k 1 fli iN, t # I i I_ a co . cz, (111 ,_..,. c.) •k— , IL CdL.C) d'r .C45 G� 00 00 00 4'4 C ' M © r--4 V '' �O 00 P4 1-4 N O N N c� o C\ N N/ N cr c� r-+ r--1 hal r"'i �, N N N L N c� O M N O cn r VO N c}- M r-i \--i •l•-1 •10 1ci) Q cLi � N N t;:4 N r-{ 0 c� CD N E V , a.) oo o F tn I r- ,_ 0 E c Z N o ° N C1) Z N N 00 M N NN O 00 \ 00 V N r-+ r +' O G1 •- M N V O N I) N N o k r+ C"" Ce) N a c N 4) N T--1t-n n FSI ~e N Cc O N I o N cec Cl" ©" 00 w C/) 0 •V (NI N A O '+', © t"I O o0in f G1 •� N N cn 1 Ct t cc 2 HE H H r" H CZ O Pq ' m ^ice F�"'1 X NN eccuaswra :,r. , , u ,.. ,. CO3.6 3,-c: :yea CS 1 s,,! r � r j 1 I i ¢ i z it , , r, g 1) i -t 1 r Z v t Z § _, j, 16I b d ?' a r a iF IntL is l ' r.j qr 0v = I. {a " e F gq 4c CE 9x 4 � fIa t�= - , R c.7:7 - 7 ' t a aFC“1 & nab +� c �v !Zig-414:7' , Fb ` I ' 3 - - Y9L- 3 - 1114 = :41$ r� 's �iz astir till i r: 7E,A!gti * e 7,e 1 .4A1 i -11 P11: .„ g W ."-t.:11:01i HO 1 'Iji li P6i .4! E4tEt 1 c5,�� p3;: ' ;;! i c 1141 0.... e.1 !r !!tt 55,� F ! t py u 4 r - 1 v F.1 4 h • i Y 86.`1294 e 4 E _ x \/ H 11) U V Cit AO 0 O .'.4 Cit V ' :§fs 4. 431 's.4 r 1 45 4. .G A " - c v v d'Y, G s 4 s 1 e A � " -..9.- o H "al ygd o'.r: V w p t. w9 O cy .41 r. Lni E 1� n ., S GOF a to t 4' _ WI G o ... tti W C Zad B r v O to . oe8r ��O ¢ ;81 A w a () P4 A F�y+ 5 •p er F+ 9 i E" Q. `rh U . h.K ',s o 9 s g � ,z ' C... N14!,, e � 11 a `„'K N g III AA ial 2,440. w a • a 2� 1 t fl G §r� 7f y .p a V v g ril g'au. d 1!:b liii! pU p 5 J7 u a s n u E'd g r„ ;' 1 c4 C r a' o q IIIIJ ig pi 5 9U 4111 da � •.ti � ., 42 .U gh' wu q 9.9 a E v oG °•Y d,� : g It X 11 8 . a .gyp U HL' 1 g , o1.op4 4 � ' o� dt1 uas{p. . � � ;i F" " ai3 O D A , b- co ahaagt G6p LiCi N yyHill ly p ttl O ato8i= w =':C , Ih 4 s ii h/ Jil `.:3 gl 11 y g� tt p 111 ill ZnV {{dd33 2 a BG E 4A it; 00 I 1 i rsoU g pp.Si, .it 014 V LIEa VI rJI g ��JI .� �8 y; ii f° .4 n /g 11 Upx. �` 4 P'g a I vet .b .1 T " g o�� � r sA . tl 1 gg b ..:o m p5 4 lin 131 a gi;1 Y Z 'Q L'.1m.i1 4 v ”� 4 ae o g 9 5E x 5i E i ger' 1 P.is sV e- . ° g a a4 ,t r1 , ..m a , fix t fiR �� ;� a c�g 0 v Ro Era zxda .e`".`` 4 it. al ie t gFz' t a-8 y42 a$ rM is I ; rOS .N.iX. I an oqN $4;.1'! C�aI TO u � � b 5A0 � o'M64: 01..4721 ",^ 01 0 I - ., !!! IU . � . 1111 . amu ;4Q. it O O Eo h4 E b w w:.,w .cd H w C .vvlanxx,+nfwa lbenwl t.>Ua,,. kav rd b,�uurlor. S Ph e o a 0 Y a = o -intana s ❑ l • 44 Z� a! , : 4, MVE 0iU $aU s § L GilAYI liii i. 1 .'7.- ., ,J • 81 lig 1 S a a i 4 rg a a <fii 1-41e " in J1t _ $ p, ;_: ivs liii ❑ v OYAtiVMYf TINLT L.ICL KL1.IV f0 ORE!bl'151 OT11 ,tr, u U ,0 ci Pr) •—i U O N cq o N ct cl • Hca < ci) rd a t bc t)o _ CI) CU cd a 4w4U X �, • ct u •• -0 U i .b R'ca Up -ia4V (.9-i ; a u -1—c-4 a) ,,, Vt b.° O O N O 'd ^^ .. co r , ct ct m t_i_i ,•v O V ,a NE© .� N c� ca O .. U N U O N N Cd ,9 Ct Ct C E o O Z c 4-+ O 42 -V t) 4) a) C c N U O f nzi cl - clcd -a fx_, E 4' U o cd • ci) 4-( 7:1 4 4-_,J o 4 8� "' N _ ÷ai• l � V ) Q . C - c v O O t_4_, u ._, V r U .r., N 0 4) 0 .4 Q „ ,, a-t aV , b�o o ... „, ;.., .„,- P-i . -d :. o No a U Ct fa-1 CS cd p 4�., cd a' • t p Cl) 4� •-0ct ub� •U bk U U U °v p-, Cc CU X . . . . • . • C) . i . f*-- r— • i f I./ i CD •11, I t . * .L, I• ' O. f • ,, , , , C---) 111 •1 i ' '0 • .,... , .. P4 C • ',.., '- _, •11"1 4 . 1 E X ••mil . ii i 5 - 'I , . ... I, • • - - c..) si-4 • . \ Z ..T.. , ., . . .. . . . • r . • • •• — ' .a . . . .., 0 . • - ,, ,,. .. . ... ., • (..... . ... .—% Cli) I IMI . .: •r Immo( ' . ..„• i k... . ... f--, id$p- . I i t 1.- W . , 1 t . 4, Air .. I . .,. t.1*-I IMO.ii 4. ., r- ...•, .—4 '''''.41t,. .4714 k \III , 4 'It .... via• Ms. ; . . , 'I. ,•'., . litik .... t.. . C\J ',.. 4'. • ''''s' . .. 0 . c., 0 &) N cd cn o 4 cn N '71- cu u U U U d czs •� ca ID c ' E "7" o 4-1 cl) 4) cd U •O 0 ¢- ' V ,/, m - �o • .,t4 •• ` ..g, o •� w v).--, t47.4 .-) '"d .� N a c 0 .O V) v a3 cd4-. x t+.4 „I , , -0 ,c:c:, ,c c! o (4.4) bi Ct . (:) 1—i -ci cd ON 4u co © U o N 0 44 o - U 1 0 - ,� o (73o ,n ca o e- ct cf) 5, ° cl r-c 7:1 g, .v3, ,- 4 ( 1.7: • fa4 ‘.i cu •, 1_,r, (L), ., 4-ict a-) 1-6-1 0---° 74cz3o JO o �, • , f-1 ..j o c.; r_i -,_)° ual '5 ebcq ct • • U U . oCt 4-1 ca z II CltiD C ^ c� Cl V (<-r). � cn cn ce) •Z Cl c� r^ \j' C- I c O csr) V p 0-\ N G1 C--- N.—+ G1 r-+ CZ r--.i O tem P.N4 CD N U Q be O ct 4 GIN ( Cr: n n , k. d �T � © ^' N O^ O N N. ,m.., h� "Z:: (NI ^ ^ - V O O N V r LC) G1 71- cn cr) d' cn N CA Cl 0 'Ti •/CJS •- oc +a' r: c.) ., vJ c%) a) 'e"-- g:1 B i—, -ci c:Q ., v 4.., v ,, p. x z CA CD cd = 4)i d (.,\I X000 .,-, r:4 U Ct CC: (:) •- •- • •- • •- •- •U U U U •U •U U •U Z 4-4•.- i ZoCD Z U4-4 CZ o P-1 cn � Q . c w o P4 4.4C), V U O 0 o 1..1 W P'-' cn 4'4 V H C, :-+ .4 C/) 4) cd ^, —ci •v ' U • U V V ^ jIII1 71— ca cf) cII F--F O U „l •1-4 o� °C...) A L4—ic c/) W co O cd r:--) v' cd C/) ,Z O U d •U C rrot a, E v) Aa-' Q) ,,...,-, ig 0 O N ,:, V a) . C 0 cz Q ° . O 0 49 •� O � N U '0 W O O ° ¢"' 0 ct o o g .,, 'd o V o oM U 7:1 ct �° O o �{ •r .' .1, N .� o w -CD o 0 0 ", O �' N Q w 0 . . . . . w Ct • 01 N N 0) M in O N -.=, N ti in CY) Mw U Ln V... LI- Q T- CO in co 00N 00 C0 NN coMM U Ltd N M N CO E � Q r N. Ln N v- 1:1( 0 N M N 0 O S. w cri a N U O 0 (0 c0 ,.., E co c ci) ._ ....., , 4-, E E N Co 00 o t N N d' Ln O 0 Ll. cB AC+0 6° — I _ Win V .I in � � o Q Vo W4 r ca ~ N. Z vcs O (N F �I -0 o L (L) z O .� U a) N H N : a) o _= a c LZ Tts co c c E m z co > Q i E U co cv M " a N 0 EEL a L co O O N = -o Q a a Q w N O •1:5 O N cc O N U o o..)t t< � o L4-4 ct CA I--I 4.) ('e) C,-Da.) H ima0 (N • cr3 + (1') 73 p Z.-() c, co 4-( O �� � O v 0 zto ;-- cu o o o t0 0 0 .=, ct a) ct p v) a � N U O,.� 4-' C.: 'o a� O O 'd O ct O U v) U ,•• . q43- ' l- CD r 0 c91•-• ,t,•-• . Nr 1 c0 , .. . cp .lif ....,4:' III'' • , . , . • • : •., ; ' ', r-..: . o - It I a i, • , C) • . ..-, .. ,. . I m No ' 4111( 1 . r . ro' v X . (.5 e i\ . • !,, . (11.• ,-- -,..... _- _ _____ -7 CLI-""•1 1 . C " It •/ i ., . .,. 4") r X . IP i . 'i - • \ I . (11) II. , . ' C Of - I j 10 a \ • ' .. Iti- . •I'.• ...,. . -. .., ,. lt, F . • • . . ' 1 _., . 1 , ... , i (....) .. 00.,......_4,10„.. ,...,,, , tt, 2 ' et' - 4'!•:-Ardi 11167....... II i , i•-- __ .,.. . Di ' d3 Vtar i ; A c\.I . t 1. !r,, 41; - SI: .1 4 •-... CO. ....- -- 1 • • to it. 1 - . City of Tigard TIGARD Memorandum To: Honorable Mayor and City Council From: Honorable Emily Oberdorfer Re: Municipal Court Photo Enforcement Update Date: October 24, 2023 This memo will update the Council regarding the City's photo traffic enforcement program. Since enforcement went live,the court has significantly expanded in caseload and staff size. We have developed new policies and procedures to accommodate the increased caseload and are constantly adapting to improve our impact on the community. The Court works with the Finance team and the Police Department to track the financial impact, scheduling, community benefit, and education opportunities. Leaders from those teams will update Council regarding the enforcement and fmancial pieces. What We Do: Our caseload has jumped from an average of roughly 2,000 cases per year to slightly over 20,000. The judicial process and trial rights are the same as tickets issued by officers on the roadside,but significant administrative differences exist. In addition to in-person citations, clerks now download the photo enforcement tickets from the server every business day. They ensure the court receives all the filings expected and contacts the Police Department when something is off. The process is slightly different for defendants as well. Initial citations issued through the photo enforcement program come with either a Certificate of Innocence for humans or a Certificate of Non-Liability for businesses. The court is required by law to dismiss the citation upon receipt of a complete and timely COI or CNL. The completed documents are sent to the Police Department for additional review and potential reissue. How We Do It: Before photo enforcement implementation, significant renovations were completed to enlarge the physical court office and ensure compliance with the laws and regulations regarding confidential personal information. More specifically, the Court changed places with Utility Billing and added a secure door. We also expanded our team almost threefold. In FY 17-18, the Court team was budgeted for 3.25 FTE plus .25 of the Central Services Director. Our current budgeted staffing level is 9.65 FTE, which is appropriate for our current workload. We also added a half day of trials and"open court" weekly to help ensure we are meeting speedy trial deadlines and providing excellent customer service.