05/10/2023 - MinutesTigard Public Library Board MINUTES – Wednesday, May 10, 2023
Tigard Public Library | 13500 SW Hall Blvd., Tigard, OR 97223 | 503.684.6537 | www.tigard-or.gov | Page 1 of 3
Library Board Minutes
MEETING DATE/TIME: Wednesday, May 10, 2023 6:30 p.m.
MEETING LOCATION: Hybrid Meeting; 2nd Floor Conference Room with Virtual Link for public.
1. CALL TO ORDER:
Chair Mary Bogert called the meeting to order at 6:31 p.m.
2. ROLL CALL
Members Present: Helen Allen, Mary Bogert, Candice Coleman, Shirley Edwards, Kate
Ristau (Virtual)
Member Excused: Chris Allen, Jim Ivler
Alternate Excused: Alan Smith
Alternate Unexcused: Bart Hawkins
Council Liaison Excused: Councilor Jai Raj Singh
Teammates Present: Halsted Bernard, Director of Library Services
Margaret L. Reh, Confidential Executive Assistant
Jaime Hutchison, Circulation Supervisor
3. PUBLIC COMMENT
There were none.
4. APPROVE LIBRARY BOARD MINUTES
The Board reviewed the minutes from the April 12, 2023 Tigard Public Library Board
meeting. No changes were suggested. Motion by Shirley Edwards. Second by Candice
Coleman to approve the April 12, 2023 minutes as written. Motion was approved
unanimously. The minutes will be posted on the City website.
Allen, C – Absent Allen, H. – Aye Bogert – Aye
Coleman – Aye Edwards – Aye Ivler – Absent
Ristau – Aye
5. AGENDA ADDITIONS, DELETIONS, AND FOLLOW-UP ITEMS
We added Agenda Item 9a to discuss the summer Library Board schedule.
6. ICE BREAKER
The question of the evening was “When you cook for yourself, what is your go-to food?”
It was surprising to find out how many of the group really don’t like to cook.
Tigard Public Library Board MINUTES – Wednesday, May 10, 2023
Tigard Public Library | 13500 SW Hall Blvd., Tigard, OR 97223 | 503.684.6537 | www.tigard-or.gov | Page 2 of 3
7. MEET THE TEAM: JAIME HUTCHISON: CIRCULATION SUPERVISOR
Our guest tonight was the Circulation Supervisor Jaime Hutchison. Jaime has worked at
the Tigard Public Library since 2001. When Jaime began working for the library, we were
still in the building over at City Hall which is now the Permit Center.
Jaime shared information about the Student Access card program. 3,400 cards have been
mailed out to middle and high schoolers. This program is part of our process to continue
removing barriers to library use.
8. DISCUSSION AND FINAL PREPARATION FOR JOINT CITY COUNCIL/LIBRARY BOARD MEETING
The Board finalized their preparations for their annual presentation to be made to the
City Council on Tuesday, May 16, 2023. Library Board members who will be able to
attend the City Council meeting are Mary Bogert, Candice Coleman, Kate Ristau, and
Shirley Edwards. Teen Library Council member Sarah D’Hondt and Teen Youth Librarian
Lisa Elliott will also be joining us.
9. DIRECTOR’S REPORT
Library Director Bernard presented the Director’s Report, which contained updates on
library services and programs.
Of note this past month:
Storytime is now being held in the Puett Room for the first time since pre-COVID. Along
with other service tweaks, we have finally entered Service Level 5!
The Innovation Team continues to work on the flexible technology lab that includes
access to reservable meeting space for up to 16 community members. They are
designing it to be a modular space.
AARP prepared taxes for 669 people at the Tigard Public Library this year. This is a 20%
increase from last year.
Many of our teammates attended the Oregon Library Association’s (OLA) annual
conference in Bend. They are excited to implement new concepts into practice at the
library.
9a. LIBRARY BOARD’S SUMMER SCHEDULE OF MEETINGS
A proposal was presented to the Board to not meet in July and August this summer due
to some scheduling changes with staff. The consensus of the Board was to cancel the July
and August meetings and to resume the meeting schedule on September 13, 2023.
Tigard Public Library Board MINUTES – Wednesday, May 10, 2023
Tigard Public Library | 13500 SW Hall Blvd., Tigard, OR 97223 | 503.684.6537 | www.tigard-or.gov | Page 3 of 3
10. OTHER BUSINESS
No other business was discussed.
11. ADJOURNMENT
Chair Bogert adjourned the meeting of the Tigard Library Board at 7:18 p.m. We will
continue to conduct the meetings as hybrid meetings. The next meeting will be held on
Wednesday, June 14, 2023 at 6:30 p.m. Those in person will meet in the 2nd Floor
Conference Room and those attending virtually will connect via Microsoft Teams. The
public may join by following the link on the website.
Minutes submitted by:
Date approved: Wednesday, June 14, 2023