City Council Packet - 05/16/2023 III " City of Tigard
■
Tigard Workshop Meeting —Agenda
TIGARD
TIGARD CITY COUNCIL
MEETING DATE AND MAY 16,2023-6:30 p.m.Workshop
TIME:
MEETING LOCATION: Meeting will be held in Town Hall, 13125 SW Hall Boulevard,Tigard. See PUBLIC
NOTICE below.
PUBLIC NOTICE:
How to comment:
•Written public comment may be submitted electronically at www.tigard-or.gov/Comments by noon the day before
the meeting.
•If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and
come to the microphone when your name is called.
•If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan
on limiting your testimony to three minutes.
Upon request,the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers,it is important to allow as much lead time as
possible.Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling:
503-639-4171,ext.2410 (voice) or 503-684-2772 (TDD-Telecommunications Devices for the Deaf).
VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast
Workshop meetings will be shown live on Channel 21 at 7 p.m.
The meeting will rebroadcast at the following times on Channel 28:
•Every Monday at 1 p.m.
•Every Wednesday at 3:30 a.m.
•Every Thursday at 12 p.m.
•Every Friday at 12:30 p.m.
SEE ATTACHED AGENDA
City of Tigard
Tigard Workshop Meeting —Agenda
TIGARD
TIGARD CITY COUNCIL
MEETING DATE AND TIME: MAY 16,2023 - 6:30 p.m.Workshop
MEETING LOCATION: Meeting will be held in Town Hall, 13125 SW Hall Boulevard,Tigard
6:30 PM
1. WORKSHOP MEETING
A. Call to Order—Tigard City Council
B. Roll Call
C. Pledge of Allegiance
D. Call to Council and Staff for Non-Agenda Items
2. PUBLIC COMMENT
A. Follow-up to Previous Public Comment
B. Public Comment—Written
C. Public Comment—In Person
D. Public Comment—Phone-In
3. COMMUNITY ORGANIZATION UPDATE:TVF&R(TUALATIN VALLEY FIRE&RESCUE)
STATE OF THE DISTRICT 6:40 p.m. estimated time
4. JOINT MEETING WITH THE TIGARD PUBLIC LIBRARY BOARD 7:00 p.m. estimated time
5. DOWNTOWN PARKING MANAGEMENT UPDATE 7:30 p.m. estimated time
6. POLICE SERVICES LEVY DISCUSSION 8:00 p.m. estimated time
7.
NON-AGENDA ITEMS
8. COUNCIL LIAISON REPORTS 8:45 p.m. estimated time
9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive
Session is called to order,the appropriate ORS citation will be announced identifying the applicable
statute.All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS
192.660(4),but must not disclose any information discussed.No Executive Session may be held for the
purpose of taking any final action or making any final decision. Executive Sessions are closed to the
public.
10. ADJOURNMENT 9:00 p.m. estimated time
'i SUPPLEMENTAL PACKET
FOR -Via" /4 ;Aa3
(DATE OF MEETING)
TIGARD
Public Comment received
for the May 16, 2023
Meeting of the
Tigard City Council
1. 5/9/2023 Kevin Bates Re:Time,Place and Manner—recommended streets
8:28 p.m. to be included in the no camping zone.
Comment No. 1
Carol Krager
From: City of Tigard, OR <webteam@tigard-or.gov>
Sent: Tuesday, May 9, 2023 8:28 PM
To: Carol Krager; Jesse Raymundo; Webteam
Subject: *NEW SUBMISSION* Public Meeting Comment Form
Public Meeting Comment Form
Submission#: 2424605
IP Address: 50.53.198.74
Submission Date: 05/09/2023 8:28
Survey Time: 8 minutes, 1 second
You have a new online form submission.
Note:all answers displaying "*****"are marked as sensitive and must be viewed after your login.
Name
Kevin Bates
Email
Complete Address
12345 SW Main St.
Tigard,Or 97223
Which agenda item or topic are you commenting on? (Comments are due by Monday at noon)
Time, Place, Manner
Comments
In regards to "place" I would recommend the following streets to be named and included in the no camping zone:Tigard street to
Grant Burnham street Commercial street Scoffins street.Ash Ave. both sides. Main Street Burnham Street
Attachment Supporting Documents/Images
Thank you,
City of Tigard
This is an automated message generated by Granicus.Please do not reply directly to this email.
1
AGENDA ITEM NO. 2.0 - PUBLIC COMMENT DATE: May 16, 2023
(Limited to 2 minutes or less,please)
The Council wishes to hear from you on other issues not on the agenda but asks that you first try to resolve
your concerns through staff.
This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All
written and oral testimony becomes part of the public record. The names and cities of persons who attend or
participate in City of Tigard public meetings will be included in the meeting minutes, which is a public
record
NAME & CITY YOU LIVE IN TOPIC STAFF
Please Print CONTACTED
Name City
Also,please spell your name as it sounds,if it will help the ���
presiding officer pronounce:
Optional: If you want a response from staff please 1t4 �-
P
leave your contact information:
Address (o1'ii1e,
City
State Zip
Phone no. or email
Name City
Also,please spell your name as it sounds,if it will help the
presiding officer pronounce:
Optional: If you want a response from staff please
leave your contact information:
Address
City
State Zip
Phone no. or email
Name City
Also,please spell your name as it sounds,if it will help the
presiding officer pronounce:
Optional: If you want a response from staff please
leave your contact information:
Address
City
State Zip
Phone no. or email
AIS-5192 3.
Workshop Meeting
Meeting Date: 05/16/2023
Length(in minutes): 20 Minutes
Agenda Title: Community Organization Update:TVF&R(Tualatin Valley Fire and Rescue) State of the
District Report
Authored By: Carol Krager
Presented By: TVF&R Chief Weiss
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
TVF&R presents their State of the District Report to the Council annually.
ACTION REQUESTED
Fire Chief Deric Weiss will present the 2023 TVF&R State of the District. There is a slide presentation and the report
will be followed by a brief question and answer period.
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations
TVF&R State of the District was last presented to the Tigard City Council on April 19,2022.
ALTERNATIVES& RECOMMENDATION
N/A
ADDITIONAL RESOURCES
N/A
Attachments
Presentation
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Year to Date Incident Snapshot through 4Q 101/01/2022 - 12/31/2022 City of Tigar
Tualatin
Fire Total Incidents 7,270
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AIS-5156 4.
Workshop Meeting
Meeting Date: 05/16/2023
Length (in minutes): 30 Minutes
Agenda Title: Joint Meeting with Tigard Public Library Board
Authored By: Margaret Reh
Presented By: Halsted Bernard,Director of Library Services and Members of the Tigard Public Library Board
Item Type: Joint Meeting-Board or Other Juris.
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
The Tigard Public Library Board will meet with the Tigard City Council for their annual joint meeting.
The Board will provide an update on the current projects of the library and provide information to the City Council on
overall library operations.
Presenters include:
•Chair Mary Bogert
•Library Board Member Candice Coleman
•Library Board Member Kate Ristau
•Teen Library Council
ACTION REQUESTED
Update only. No action requested.
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations
The Tigard City Council last met with the Tigard Public Library Board for a joint meeting on library operations on
April 19,2022.
Public Involvement
Tigard Public Library Board members are members of the public that attend monthly meetings and receive reports on
library operations and programs.
Impacts (Community, Budget, Policies and Plans/Strategic Connection)
This report will inform the community on library services and programs since April 2022.
ALTERNATIVES & RECOMMENDATION
Not applicable.
ADDITIONAL RESOURCES
The 2021-2026 Tigard Public Library Strategic Plan can be accessed on our website:
haps://www.tigard-or.gov/your-government, ),u ,Li lluiary about-lour-iibrary/strategic-plan
AIS-5210 5.
Workshop Meeting
Meeting Date: 05/16/2023
Length (in minutes): 30 Minutes
Agenda Title: Downtown Parking Management Update
Authored By: Sean Farrelly
Presented By: Redevelopment Project Manager Sean Farrelly
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
This is an update on Downtown Parking Management.
ACTION REQUESTED
Feedback and direction to staff is requested on the scope for an updated Downtown parking study and other next steps
for Downtown Parking Management.
BACKGROUND INFORMATION
A new parking study draft scope has been developed by Rick Williams Consulting(RWC),to update the 2021 study.The
draft scope from RWC includes two separate survey days,with up to 10 hours of parking occupancy data collection
each day.
•One weekday is assumed to represent a typical weekday.This Data from this measure can be compared to 2021
occupancy data (the most recent Tigard downtown database).
•One selected "event day,"to measure the impact of a programmed event, such as the Farmer's Market.
Dates of Previous and Potential Future Considerations
TBD: Final Downtown Parking Strategy and Proposed Municipal Code Amendments
03/21/2023:Downtown Parking Management Update
05/27/2022: Downtown Parking Management Update
02/13/2018: Public Hearing-Consider Amendment to TMC Chapter 7.60 Abandoned Vehicles
01/02/2017 Legislative Public Hearing: Consider Amendment to TMC Chapters 10.28- Parking and 7.60 Abandoned
Vehicles
12/05/2017 Downtown Parking Ordinance Introduction
07/18/2017 Downtown Parking Plan
The Downtown Parking Steering Committee will be reconstituted with additional members. In addition to staff, and
three downtown businesses owners,an additional representative from the Town Center Advisory Commission,
representatives from the Tigard Transportation Advisory Committee and Committee for Community Engagement,and
1-2 additional community members.This will provide a broad perspective,including the views of downtown visitors.
These meetings will start in the summer.At least one public workshop will be held and a plan to communicate any
changes will be created and implemented.Among the issues for discussion are:
•The conversion of thirty-one no-limit parking spaces on Burnham Street to a combination of 2-hour and 4-hour
limited stay spaces.This will address the parking demand created by the opening of Universal Plaza. Plaza events
on evenings and weekends will be accommodated by directing visitors to lots at the Public Works Building and
City Hall,but on-street parking will be in demand often, and most acutely on summer weekdays and weekends.
•Implementation of a downtown parking permit program. Questions to be discussed include whether to cap the
number of permits,criteria for permit eligibility,pricing,permit type and technology and city issuance methods
and workload distribution. Some of these decisions will require Council action/Municipal Code amendments.
Ultimately, the goal is to have a parking management plan that balances the needs of Downtown employees and
residents with the needs of visitors and customers.
•Operationalizing the recommendation for shared parking agreements between business/property owners with
surplus parking and businesses who have a deficit.The study found an abundant amount of unused private
parking capacity,even at the peak hour.The city has a role to play as a facilitator and a data-clearinghouse but
cannot require businesses to participate.The city controls only a small portion of the downtown parking supply;
it is beneficial for everyone if downtown businesses and property owners agree to collaborate and share their
pavement.
•A plan to roll out and communicate increased parking enforcement. Community Development has proposed
budget funds to engage a private contractor that can increase the enforcement of the city's on-street parking and
public parking lot regulations in Downtown..
The parking steering committee will help develop the details of the study,such as which day of the week and what hours
for data collection.The current scope does not include gathering data on time limit overstays.The scope includes
evaluation of potential locations to add ADA-accessible parking stalls based on geographic distribution,proximity to
activity areas,and the availability of and/or the need for new curb ramps. Staff requests Council's feedback on the draft
scope.
ALTERNATIVES& RECOMMENDATION
Provide feedback and direction on Downtown Parking Management
ADDITIONAL RESOURCES
N/A
Fiscal Impact
Cost: $12,175
Budgeted (yes or no): Yes
Where Budgeted (department/program): Community Development
Additional Fiscal Notes:
The Community Development budget has funds for professional services for FY23 and FY24.
Attachments
Draft Parking Study scope
PO Box 12546
R' I C Portland,OR 97212
Phone:(503)459-7638
E-mail:rick@rickwilliamsconsulting.com
MEMORANDUM
TO: Sean Farrelly, City of Tigard
FROM: Rick Williams, RWC
DATE: April 26, 2023
RE: Proposal: Parking Occupancy Data Collection & Report
Find below our proposal for conducting an updated Parking Occupancy parking study and provide
assistance with presenting findings and recommendations to the Parking Subcommittee and other City
stakeholders.
BACKGROUND
The proposed parking occupancy study is intended to update the parking study
performed in September 2021. As a secondary objective, it will measure the
impact of the new plaza on the parking system for both a baseline (typical)
weekday and during a selected event.
PROJECT FRAMEWORK
• The intent here is to update the 2021 parking study RWC will work with
the City and its stakeholder committee to finalize the determination of
data collection dates and hours for the survey(s). RWC Field Surveyor
• RWC has budgeted for two separate survey days,with up to 10 hours of parking occupancy data
collection each day.
- One (1)weekday is assumed to represent a typical weekday.This Data from this measure
can be compared to 2021 occupancy data (the most recent Tigard downtown database).
- One (1) selected "event day," to measure the impact of a programmed event, such as the
farmer's market.
SCOPE OF WORK
1. Survey Preparation. Spot-checking the study inventory and developing data collection
templates.
2. Data collection will involve hourly occupancy counts for the 10-hour duration of each study day,
both on-and off-street.
a. All on-street Downtown parking measured in 2021 will be surveyed in this study(260 stalls)
using parking occupancy as the data collection method.
b. A sample of off-street parking facilities within a reasonable distance from the Universal
Plaza site will be measured. This will include the City's downtown public parking lots and the
City Hall and Public Works building sites.
Proposal:Parking Occupancy Study
i. RWC will coordinate with the City and its stakeholder committee to identify and
complete the selection of surveyed off-street sites.The 2021 off-street inventory of off-
street facilities will serve to inform this process.
3. RWC will summarize data findings in a technical memorandum format complete with maps,
tables, charts, and heat maps displaying the hourly occupancy findings.The memo will be
shared with the Downtown Parking steering committee and public officials interested in the
findings.
4. The consultant team will review the on-street parking inventory to evaluate potential locations
to add ADA-accessible parking stalls. We will evaluate locations based on geographic
distribution, proximity to activity areas, and the availability of and/or the need for new curb
ramps.
RWC BILLING RATES
- Rick Williams (Principal) $185/hr.
- Owen Ronchelli (Senior Associate) $165/hr.
- Pete Collins (Associate) $145/hr.
- Williams Reynolds (Associate) $145/hr.
- J. Connor Baron-Williams (Data Tech) $100/hr.
- Michael Vasbinder(Field Manager) $100/hr.
- Field Surveyor(Data Collection) $35/hr.
BUDGET
RWC proposes a not to exceed contract agreement of$12,175.This includes work to the satisfaction of
the Client for the facilitation of meetings and summarization of inputs. All work will be billed at the
hourly rates stated above. Hourly rates include travel and printing costs.
WIMP
plEr Ronche Collins Vasbinder J Williams Surveyors
23 Tigard Universal Plaza On&Off-Street oject Beni Field GIS/Data Surveyor/ Amount per
fJCCU panty Study Lead Associat ssociate Foreman Analyst Data Entry Deliverable
Rate $185 $165 $150 $100 $100 $35 Total Expenses Task Cost
Task 1:Survey Preparation 5 2 7 50 $700
Task 2:Occupancy Data Collection-weekday&weekend 0 0 22 26 0 22 70 $200 $6,870
Task 3:Technical Memorandum: Data Findings Summary 4 9 2 0 11 0 26 $0 $3,625
Task 4:ADA Parking Evaluation1 3 0 0 3 0 7
$0 $980
Total Hours 5 12 24 31 16 22 110
Total Cost $925 $1,980 $3,600 $3,100 $1,600 $770 $200 $12,175
SCHEDULE
RWC will collaborate with the City to establish a reasonable schedule for materials review, meetings,
analysis, and development of a final product.
Let us know if there is more you need from us. We very much appreciate the opportunity to help with
this work.
RWC, Page 2
AIS-5206
6.
Workshop Meeting
Meeting Date: 05/16/2023
Length (in minutes): 45 Minutes
Agenda Title: Police Services Levy Discussion
Authored By: Lisa Shaw
Presented By: City Manager Rymer and Police Commander McDonald
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
4
Information
EXPLANATION OF ISSUE
Discuss and receive direction on continuation of the existing Police Services Levy.
ACTION REQUESTED
Staff is seeking direction from Council on how to proceed with the Police Services Levy,and specifically whether to
seek a new levy or a renewal. Staff recommends pursuing a renewal of the Police Services Levy,which would maintain
the current rate of$0.29 per$1,000 of assessed property value for similar services over the next 5-year period.
BACKGROUND INFORMATION
After years of facing significant police staffing shortages,increasing calls for service,and a growing population,Tigard
voters approved a 5-year Police Services Levy in May 2020,which provides for:
• 8 police officers to increase neighborhood patrols,and to increase minimum staffing coverage in the city's five
patrol districts
• 1 additional School Resource Officer
•Advanced crisis intervention and de-escalation training for all patrol officers
•Additional support staff,including a Property&Evidence Specialist and a Records Specialist.
The need for these additional officers and support staff has only grown since the initial passage of the levy in 2020,due
to increasing calls for service,a growing city population,increases in both violent crimes and property crimes,increases
in calls involving a mental health component that are time and resource intensive,and other factors.
The Police Services Levy was intentionally structured to be an initial 5-year levy followed by a 5-year renewal. Under
this model,the levy creates a fund balance by the end of its five-year authorization period,which would be spent down
by the end of the renewal period as costs increase over the renewal period (years 6-10).This strategy was implemented
with the specific goal of keeping the levy at the same initial rate of$0.29 / $1,000 of assessed property value for a total
of 10 years.
Staff has not created a financial model to explore the potential revenues and expenditures associated with an increased
scope of services as the original levy rate and scope were intended for a 10-year time period.
As it currently stands,the Police Services Levy and the associated revenue expires at the end of FY25.By asking voters
to consider a levy renewal in 2024 (either May or November)we are creating a contingency where the City could appeal
to the Tigard community again before needing to reduce services by eliminating positions.
Police Services Levy Financial Forecast
The Levy fund is currently on track to end FY25 (the end of the five-year authorization period)with a fund balance
reserve of$1.2 million.This reserve,along with the renewal revenue projected to be$13.2 million,will fund the
projected expenditures of$14.4 million from FY26 to FY30.
With a moderate level of confidence,the Police Services Levy Fund is projected to take in enough revenue at the current
rate of$0.29 / $1,000 of assessed value through the end of the renewal period-all program costs will continue to be
covered by levy revenues through FY30.There are several unknowns over this timeline,however,to include inflation
and upcoming labor union contract settlements. Depending upon the extent that these costs increase,there is a chance
that program costs may outpace projected levy revenues somewhat by the end of FY30. Likewise,there is a chance that
the fund will accumulate a small surplus by FY30. City staff will continue to monitor the fund balance and will deploy
cost mitigation plans to strengthen the fiscal health of the fund as needed.Any unspent Levy funds by the end of FY30
will be applied to future program costs.
Other Considerations
At the May 23rd Council meeting, staff will ask for Council direction as to the timing of the renewal measure. Several
considerations factor into this decision,including voter turnout,other measures on the ballot,and voter trends gleaned
from this current election. Additionally,should the renewal measure be on any ballot other than the May primary
election or November general election,that would be considered a special election and the city would have to pay
election costs.
DATES OF PREVIOUS COUNCIL CONSIDERATIONS
4/25/2022—Police Services Levy Discussion
3/26/2019 -Initial Discussion of Potential Local Option Levy and/or Bond
4/23/2019 -Discuss Local Option Levy and Facility Bond Alternative
6/25/2019 -Receive Presentation on Safe Routes to Schools Infrastructure Projects Levy Proposal
6/25/2019 -Discussion on Timing for the Police Facilities Bond
8/13/2019-Consider Resolution to Appoint Members to the Levy&Bond Task Force
9/24/2019 -Receive Update on Local Option Levy Planning
11/5/2019-Receive Update on Local Option Levy Planning
11/12/2019 -Receive Update on Local Option Levy Financials
12/17/2019 -Update on Local Option Levy and Report on Community Survey Results
1/7/2020-Council Goal Discussion and Local Option Levy(funding alternatives)
4/25/2023—Council review of Police Services Levy background and history
ALTERNATIVES& RECOMMENDATION
Council could choose not to provide direction to staff at this time,or could identify alternative services,timing,and
funding sources to provide priority police services that are valued by the community.
ADDITIONAL RESOURCES
2023-2025 City Goals and Actions: Enhance Community Safety and Accessibility. Pass a Police Services Levy.
Police Services Levy page www.tigard-or.gov/policeservicelevy
Police Transparency page www.tigard-or.gov/transparency
Attachments
Police Services Levy Financials
City of Tigard
Levy Renewal
Tigard Police Services Levy Financials Current Levy Estimates
Expenditures FY21 - FY25 FY26- FY30
Years 1-5 Years 6- 10 10-year totals
Ongoing costs $ 9,740,806 $ 14,260,089 $ 24,000,895
Salaries and benefits (11.0 FTE) $ 6,240,092 $ 10,091,089
Other operational costs $ 509,345 $ 633,867
Indirect Charges $ 2,991,369 $ 3,535,133
Capital Outlay- new vehicles (2) $ 89,780 $ 120,000 $ 209,780
ALL COSTS $ 9,830,586 $ 14,380,089 $ 24,210,675
REVENUES: $0.29/$1,000 AV $ 11,054,000 $ 13,181,000 $ 24,235,000
Variance -fund balance reserves $1,223,414 ($1,199,08' $ 24,325
FY23 prepared with March actuals