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TCDA Minutes - 07/20/2021 1111 ■ City of Tigard C City Council Meeting Minutes TIGARD July 20, 2021 1. WORKSHOP MEETING A. At 6:30 p.m. Mayor Snider called the City Council and Town Center Development Agency meeting to order. B. City Recorder Krager called the roll. Present Absent Mayor Snider ✓ Youth Councilor Nag ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance. A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items— There were none. 2. PUBLIC COMMENT A. Follow-up to Previous Public Comment—Assistant City Manager Nyland said questions regarding a transportation project on Highway 217 involving closure of ramps were referred to ODOT. There was also a question submitted about a grant and she ascertained that recipients will be notified next month. B. Public Comment—Written None C. Public Comment—Phone-In None 3. JOINT MEETING WITH THE PLANNING COMMISSION FOR A BRIEFING ON TIGARD MADE PROJECT City Recorder Krager called the Planning Commission roll. TIGARD CITY COUNCIL MEETING MINUTES-July 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 10 Present Absent Ahsha Miranda ✓ Alexandria Quinones ✓ Cole Whitehurst ✓ Craig Schuck ✓ Darlene Dick ✓ Jamie Watson ✓ Keshaven Tiruvallur ✓ Melanie Brook ✓ Nathan Jackson ✓ John Roberts ✓ Yi-Kang Hu ✓ Associate Planner Pollard introduced this item on the Tigard MADE (Maintain,Advance and Diversify Employment) Development Code Update. She was joined by Economic Development Manager Purdy,Assistant Community Development Director McGuire, and Project Consultant Brendan Buckley of Johnson Economics. No formal action was requested; staff was seeking confirmation from the Planning Commission and City Council regarding project direction,given the land-constrained status confirmed by the Economic Opportunity Analysis. A map showed the Project MADE area which covers all employment lands except those in existing Downtown,Tigard Triangle and Washington Square Plan Districts. It is needed now due to unanticipated changes in industrial and commercial development patterns and business operations.The project reflects the refreshed Strategic Plan focus on equity,mixed-use and connectivity,and Council Goals 2 and 3 focusing on equitable pandemic recovery and a reduced carbon footprint. Community engagement included a website with surveys and project information,group meetings,and one-on-one interviews.A graduate student team from Portland State University conducted case studies and interviews with experts from five cities to inform the project.There were 3 primary participant groups: residents, developers and business owners.These groups desire different things. Business owners want lower costs and clarity and predictability from the code. Residents want walkability,more coffee shops,restaurants and small non-food retail options within walking distance. Developers (builders,bankers and brokers)want predictable land use standards,review processes,incentives and subsidies or fee waivers to aid in meeting project bottom lines. MADE Project Phase I tasks were to complete an Economic Opportunities Analysis (EOA), community engagement,and draft code updates for consultant analysis.The EOA showed that given Tigard's existing code and land use policies, the construction,professional services and health care industries are expected to provide the greatest number of jobs in Tigard by 2041. The fastest percentage growth rates from 2021-2041 are projected for professional services, health care, transportation/warehousing and utilities,leisure and hospitality.Tigard is land constrained and will need between 600 and 1,000 acres of land to accommodate employment growth over the next 20 years. However,there are only around 200 acres available- 180 commercial and 40 industrial. TIGARD CITY COUNCIL MEETING MINUTES -July 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 10 Economic Development Manager Purdy said the major findings of this EOA confirm the 2011 EOA. There is insufficient employment land to support the same type of development experienced over the last 20 years. However,the economy is well balanced,and Tigard has small firms in every sector.All benefit from the central location of the city and access to major highways. We expect more businesses to locate in Tigard. He is excited that it is time to decide ways to accommodate this expected growth. We need to consider policy decisions and trade- offs. Many businesses desire restaurants nearby. Employees are looking for shorter commutes. Some industries providing low barrier jobs are in danger of being priced out of the area. Tigard may be able to address this through policies. Land use decisions made in Phase II of this project will set the city's economic growth for the next 20 years. Associate Planner Pollard said staff is seeking direction from the Planning Commission and City Council on three considerations: • Do nothing. • Wait to potentially expand the Urban Growth Boundary (unlikely to be supported by Metro) • Revise the Development Code to accommodate more job-intense employment that is vibrant, socially equitable and environmentally sustainable within the city's existing boundary. Option No. 3 is the staff recommendation. Code updates will simplify,reduce barriers to new business owners, add more uses to the mix,promote job-dense industries with career pathways, and add incentives that allow flexibility in exchange for benefits. During Phase II the specific land use updates will be shared with the residential,business and development communities to gauge their interest and concerns. The project consultant will test efficacy and impact over the next few months. Potential Development Code updates: • Reduce and consolidate the 9 existing MADE-covered zones to 4: o C-G: General Commercial—a wide range of auto-centric commercial activity and building sizes. o MUE: Mixed-Use Employment—Broadest range of low-impact uses allowed. Strong focus on pedestrian experience, offices,low impact industrial, entertainment. o I-L:Light Industrial—Sanctuary for manufacturing businesses with a higher density of onsite semi-or high-skilled industrial-sector jobs. Incorporates equity. Prohibits low-density uses. o I-H: Heavy Industrial—Refuge for heavy manufacturing with heavier off-site impacts. • Allowing more uses to mix throughout the city,providing residents and employees better access to services without necessitating additional vehicle trips. • Promoting job-dense industries with career pathways and living wage employment opportunities. • Building a list of incentives that allow developers to request flexibility on standards such as maximum height,minimum parking or use restrictions, etc. In conclusion,Associate Planner Pollard said Tigard is land constrained without enough employment lands to meet forecasted needs according to the EOA. Of three alternatives, staff recommends updating the code and policies. If the Planning Commission and Council provide TIGARD CITY COUNCIL MEETING MINUTES-July 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 3 of 10 direction to continue, staff will move forward with drafting updates for consultant review, conduct a second round of community engagement,and return with code updates to consider for adoption. Planning Commission and City Council Questions: Planning Commissioner Jackson said he was curious why there were three times as many construction types here compared to the rest of the region. Economic Development Manager Purdy responded that there are a lot more construction-based firms that located in Tigard due to their need for large parcels of land and traditionally,Tigard was affordable.He said many value the central location and nearby highway access. Commissioner Jackson advised not overdoing flexibility if conditions are already very favorable. Councilor Shaw noted that she had not heard light industrial areas called"sanctuaries"before. Economic Development Manager Purdy said that the land use term has been used in Portland to describe a safe place for manufacturing places to grow. Residential or warehouse developments gobble up land very quickly if they can get ahold of it. Planning Commissioner Miranda noted that their members received this information for the first time this week and if moved forward,it would come to the Planning Commission directly for a discussion. She indicated support and said she was excited about the institutional and light industrial opportunities. Youth Councilor Nag asked if there is a plan to include nature reserves and to include wind or solar power to make it more sustainable.Associate Planner Pollard said that is definitely something that will be considered.There will be an incentive structure for sustainable practices - flexibility in standards in return for open space, trail connections,LEED certification and solar panels. The analyst will also look at things that could be required such as a white roof which can help with the heat island effect. Councilor Newton said MADE was a great concept and she liked the flexibility She asked if there was an outreach plan for Phase II and Associate Planner Pollard said there was and the crux of the plan is a series of five Town Halls with business property owners,business owners, commercial property owners,industrial owners and industrial property owners. In response to a question from Councilor Newton about overlap with the existing plan districts,Ms. Pollard said while the MADE Project doesn't cover those districts,they are working closely with planning managers of those projects. Councilor Goodhouse said he hears that people want more restaurants,nice date night locations,and an ice cream shop. He said Beaverton does a good job of looking for different segments. He suggested surveying residents about what they'd like to see and what they drive to other cities for.Associate Planner Pollard said the team is definitely considering those issues and is also talking with other cities. She said they will incorporate that question in the next round of engagement. Council President Lueb echoed what Councilor Goodhouse said and suggested finding out ways to create places where residents want to be. She asked what staff has heard from businesses regarding prohibitions in the current code that keep them from building or doing what they want to do now. Associate Planner Pollard replied that for newer small businesses, things beyond land use are a struggle.They also need affordable rent and often ask if their TIGARD CITY COUNCIL MEETING MINUTES -July 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 10 proposed use is allowed in the zoning. They want parking standards that make sense but are more accessible to businesses. Council President Lueb said she would like to walk to places like the Farmers Market but there is no reasonable way to walk there. She asked that they consider alternative transportation,walking and biking,not just parking. She suggested encouraging parking structures because they use less land. Mayor Snider said the comments on parking were interesting and asked if"less of a barrier" means less parking. Associate Planner Pollard agreed that they are considering use categories that have less of a transition between them.Parking may not be reduced overall but there is the potential to lower the requirement a little or allow people to use incentives to reduce the number of parking spaces required. Commissioner Watson mentioned the incentive for LEED Silver design and noted that in commercial architecture it is a common practice to require "LEED Silver Equivalence," so they don't have to pay for the process and a plaque,but what gets designed is equivalent to LEED Silver. She asked if staff has considered LEED equivalence and Associate Planner Pollard responded that it is in the current draft language as is working with the Energy Trust. Commissioner Watson suggested creating more pedestrian access when lowering the parking requirement. Associate Planner Pollard said they are considering that trade-off. Councilor Goodhouse said as a liaison for the Town Center Advisory Commission,he hears from downtown businesses that their biggest concern is parking. They worry that there will not be enough weekend parking once AVA Roasteria is built and residents leave their vehicles parked on the street over the weekend. He noted that Lake Oswego has a parking structure. Tigard could build one near the Public Works building and have a shuttle system. Human nature is that if people can't park close to where they want to go, they won't bother. He said businesses will consider the parking availability when deciding to expand or stay in Tigard. Councilor Shaw noted that the construction industry is high within the EOA but it is 84 percent male and 94 percent white. She hoped the city could partner in career education, etc. to increase the participation of women and minorities in that sector. Planning Commissioners Dick, Schuck,Watson and Roberts were supportive. Planning Commissioner Jackson was in support also and asked a question about the low home occupation rate and whether that was comparable to other cities. He suggested encouraging home occupation employment to bridge some of the land shortfall.Associate Planner Pollard said making it simpler and easier to participate in is on the list for process improvements as part of Phase 2. Youth Councilor Nag commented that a recent survey of youth showed they want more places where teens don't have to spend a lot of money to hang out. Coffee shops featuring public art would be a way for local artists to have their art seen by the larger community. 4. RECEIVE UPDATE ON TIGARD GOLD —GOVERNMENT ORGANIZING AND LEADERSHIP DEVELOPMENT Redevelopment Project Manager Farrelly and Community Engagement Coordinator Scott introduced a report on the inaugural Tigard GOLD cohort. Graduates Muwafaq Alkattan and TIGARD CITY COUNCIL MEETING MINUTES-July 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 10 Christina Palacios of Unite Oregon were in attendance and two participants of Tigard GOLD, Haydar Mohammad and Aadil Mohamed, spoke about their experience. Community Engagement Coordinator Scott said Tigard GOLD was designed to educate and uplift emerging leaders in the community. The program was developed in partnership with Unite Oregon, a community-based organization committed to increasing equitable participation for immigrants and refugees,people of color, and others in the community affected by racial and social injustice. They met virtually over six Saturday mornings from April to June,in both English and Spanish. All eight cohort members attended every training,asked tough and pointed questions and spoke up and out for their communities. They learned from ten city teammates on topics such as community-based leadership, Government 101,policing, civic engagement and took virtual tours of the library and Dirksen Nature Park. They met Mayor Snider and Police Chief McAlpine,held a robust panel discussion with community leaders,and had the opportunity to practice giving public testimony in front of Mayor Snider. Program graduates will be prepared to use their new skills to affect policy change on city boards and commissions and continued advocacy for ongoing community issues. Muwafaq Alkattan said the 8 cohorts were from different communities - Somali,Latino, Kurdish,and Turkish- and were of varied ages from youth to middle-age; five men and three women,and refugees and immigrants. The program allows them to connect with community members on issues and helps the city build deeper relationships with people that historically struggled to be heard. He hoped that this program will continue over the coming years to build strong relationships between the communities and the City of Tigard. He said, "Bridges should not be cut but should be maintained." He read the graduate names: Carmen Garnica, Salma Julamiran,Barrak Al Shaban, Ghassan Zamil,Berta Ojeda, Salahuddin Alhawani,Aadil Mohamed and Haydar Mohammad. Aadill Mohamed thanked the Council and Mayor Snider for giving him this opportunity to speak virtually on behalf of his graduating class of the Tigard GOLD. He said he was a Somali American,Muslim American,Tigard resident, and a senior at Oregon Muslim Academy. This leadership cohort learned about our local government and how to use their god-gifted ability of speech. The group was made up of individuals from a plethora of different backgrounds, some born in the United States but others who had to leave their homes and shops and immigrate here. His parents had to flee during the civil war and move from house to house and work night and day to pay to put food on the table and pay for education.Tigard GOLD is something marginalized communities haven't had the ability to receive,a seat at the table. Hydar Mohammed said he came from Baghdad as a refugee. He had served as an interpreter with the State Department. When some co-workers were killed, he had an opportunity to come to the United States as part of a resettlement. He said the GOLD cohort got intensive training during their six sessions. It was challenging and required commitment and participation to learn how to advocate and convey their community's messages. They learned about the structure of community engagement and how as community representatives they can participate in testimony, surveys and meetings and assist officials in providing alternative solutions. Christina Palacios said cities have a large role in making community members of all races feel welcome. She thanked Tigard for supporting this and said she was proud of the participants. She added that Beaverton and Portland also have this program and support of the cities is TIGARD CITY COUNCIL MEETING MINUTES —July 20, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 6 of 10 needed to close the gap in equity and equality. She implored Council to, "Put money behind your desires of equity." Mayor Snider said that listening to the culmination of the GOLD cohorts was one of the most meaningful and enriching things he experienced in his time as mayor. Council members offered congratulations to the graduates and expressed a desire for continuation of this program. 5. RECEIVE UPDATE ON BOARD AND COMMITTEE RECRUITMENT AND SELECTION PROCESS Senior Management Analyst Hendrix and Management Analyst Ramos introduced this agenda item. Their presentation is in the packet for this meeting. Boards and committees are using various processes, and this led to different board and committee applicants having different experiences.Aligning the term dates will make it easier for the community to know when openings will occur. Other changes include: • Applications will be open year-round • Routine and coordinated website updates • Develop a language access plan to support those whose first language is not English • Best practices document will be used • Roles and responsibilities will be outline. The NeoGov program will be used to maintain records,provide reports on demographics, communicate with and provide updates to applicants. Applicants will be able to apply online and self-schedule interviews. Staff will work on coordinating recruitment efforts and the interviewing process among departments. They will also share how to get more information about level of commitment and how to reach team liaisons. They propose that interview questions be sent in advance and one question must be DEI- related. There is also a post interview anonymous applicant experience survey. Council Comments and Questions: Mayor Snider said we are trying to remove barriers but his concern was that how it gets communicated could make some feel like we are screening them out. Senior Management Analyst Hendrix said that question regarding barriers was included to make sure that community members can participate. City Manager Rymer said they will work with the city's HR professionals to explore the best approach. Council President Lueb asked about people who won't even get to the application point because they might need childcare, etc. She asked what we can to do accommodate so they are not discouraged from applying.Assistant City Manager Nyland added that when recruiting for PSAB there was a question on what barriers they face that might keep them from participating. It was helpful to identify this so we could pivot from obstacles to opportunities. TIGARD CITY COUNCIL MEETING MINUTES -July 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 10 Councilor Newton expressed concern about the timing of having everyone's term expire at the end of the year. Senior Management Analyst Hendrix said it is difficult to schedule interviews and it was split purposefully to June and December. Councilor Newton commented that she encountered someone who was interested but does not have access to a computer and was stunned to find out she could apply. She asked if there is an opportunity to have paper applications. If we take them all year,we should maximize those in-person encounters and have access to applications. A question was raised on how to communicate among departments when we have applicants applying for multiple committees. Senior Management Analyst Hendrix said they are leaning towards dedicated timeframes so people can apply but indicate their preference and schedule interviews for times that do not conflict. She said they could do a separate outreach to figure out what services are needed. Councilor Shaw likes the simple, clean application,the ranking and that it is available year- round. She stressed that post-interview comments are vital and will inform our process. 6. CONSIDER A RESOLUTION TO EXTEND PARKS AND RECREATION ADVISORY BOARD MEMBER TERMS Parks Infrastructure Manager Gruen introduced this item. It was noted in a June PRAB meeting that clarity was needed regarding PRAB term endings. In discussing this with Senior Management Analyst Hendrix, she indicated that the topic of board and committee term alignment citywide was coming before Council for a vote in December. Because of this potential transition,staff is requesting consideration to extend four expiring terms from June 30 to December 31,at which time the boards and committees will follow the new process for application. Councilor Newton asked if the city has the same timing issue with other boards and . committees and Sr. Management Analyst Hendrix confirmed that the Library Board was also on the June schedule so they adjusted their board member terms. Councilor Shaw moved for approval of Resolution No. 21-28. Council President Lueb seconded the motion. City Recorder Kruger read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-28 -A RESOLUTION TO EXTEND THE TERMS OF CLAUDIA CIOBANU AND BEN HOLMES AS VOTING MEMBERS AND DARLENE DICK AND NATALIE NEWGARD AS ALTERNATE MEMBERS OF THE PARKS AND RECREATION ADVISORY BOARD Yes No Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider announced that the motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES -July 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 10 7. CONSIDER A RESOLUTION SUPPORTING TIGARD ELECTRIC VEHICLE (EV) STRATEGY TGM GRANT APPLICATION Senior Transportation Planner Roth introduced this agenda item seeking approval by resolution for staff to submit a Transportation and Land Use Planning grant application from the Oregon Transportation and Growth Management (TGM) program in the amount of up to $150,000. The grant would support the development of an Electric Vehicle (EV) strategy for the city. He noted that the transportation sector (passenger vehicles and light trucks) is responsible for 40% of the overall share of greenhouse gas emissions. To meet state,regional and local goals for carbon reduction and to mitigate the types of climatic events that occurred at the end of June,the transportation system needs to transition quickly to an electrified system. Tigard's EV strategy will inform implementation actions including local policy decisions that can be made within the next five years to encourage growth in the EV and SEV market in Tigard. The project will make recommendations to amend plans, development and building codes and engineering and design standards to support the EV and SEV transition.This ties in with Council Goal 3 which calls for the development and implementation of a"bold community resiliency plan" that achieves carbon neutrality by the year 2035. Mayor Snider asked if it would be inwardly focused on city fleet vehicles or more of a big- picture for the city. Senior Transportation Planner Roth said the city will work with the resiliency plan to be closely affiliated with Goal 3 and the bigger picture is development of public facilities to support EVs in the community. In response to a question from Councilor Goodhouse regarding a stable electric grid for Tigard, Senior Transportation Planner Roth said the city is also applying for a federal grant to look for opportunities for a micro-grid system in Tigard. Councilor Shaw announced that she checked into whether she had a potential conflict of interest for this agenda item and it was determined she did not. She said she was in support of this application. Mayor Snider gave Youth Council Nag an opportunity to comment. She said she was in favor of electric vehicles. Mayor Snider noted he was seizing the moment to ask Council to think about allowing the Youth Councilor to weigh in on some votes at future meetings in order to get the youth perspective. He will bring this up for discussion at a future meeting. Councilor Shaw moved to approve Resolution No. 21-29. Council President Lueb seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-29 -A RESOLUTION OF SUPPORT FOR A TRANSPORTATION AND LAND USE PLANNING GRANT FROM THE OREGON TRANSPORTATION AND GROWTH MANAGEMENT (TGM) PROGRAM TO PREPARE AN ELECTRIC VEHICLE (EV) STRATEGY FOR THE CITY OF TIGARD TIGARD CITY COUNCIL MEETING MINUTES -July 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 9 of 10 Yes No Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ 8. NON-AGENDA ITEMS—None. 9. ADMINISTRATIVE REPORT—City Manager Rymer thanked IT Manager Nolop and all teammates involved in the Tyler Technology project. 1,500 readers have signed up for summer reading program. A long overdue city website redesign is underway with a more user-focused, easily navigable and ADA compliant system.The road slurry seal project and ADA ramp work is wrapping up and these projects touch on every one of the 5 E's in the city's Community Promise: Excellence,Economy,Engagement, Equity and Environment. 10. EXECUTIVE SESSION—At 8:47 p.m. Mayor Snider read the citation for an Executive Session to discuss real property negotiations,under ORS 192.660(2)(e). He announced that at the conclusion of the Council Executive Session the Town Center Development Agency would convene for an Executive Session. 11. TCDA EXECUTIVE SESSION—At 9:02 p.m. the Town Center Development Agency was convened and entered into an Executive Session to discuss real property negotiations under ORS 192.660(2)(e). 12. ADJOURNMENT At 9:21 p.m. TCDA Director Newton moved to adjourn and TCDA Director Shaw seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed unanimously. Yes No Chair Snider ✓ Director Goodhouse V Director Newton V Director Lueb ✓ Director Shaw ✓ di�a'.4--� I Carol A. Krager, City Recorder Attest: rte_ Jair Snider,Mayor Date: V.../74ef ?Gi ,-jam TIGARD CITY COUNCIL MEETING MINUTES —July 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 10 of 10