Minutes - 09-27-2016 MINUTES
WELLNESS COMMITTEE
SEPTEMBER 27,2016 (8:00-9:00 AM)
LIBRARY
ATTENDEES:Sherrie Burbank, Liz Lutz,Nancy Lof,Louis Sears,Jennifer Curran. Missing: Adam Jensen, Shelly
Wert,Doreen Laughlin,Alison Grimes
2017 WELLNESS COMMITTEE ROLES
Sherrie shared the lineup for roles for 2017. Pretty much everyone on the committee marked
"Researcher" as their first choice, and unfortunately, that's a one person role. To select that
person we did a drawing of names. For other roles Sherrie &Jennifer tried to find an option
that met everyone's 2nd choice. Special thanks to Louis who agreed to go with his 3rd choice.
Roles are:
Training:Doreen, Liz
Events: Alison, Louis, Shelly, Sherrie
Researcher: Nancy
Communications: Adam,Jennifer
We reviewed the specific roles and how that would work with quarterly topics and how each
committee member will help as they can and is needed with training& events (see 2017
Wellness Format Concept doc for more detail):
4 Quarterly topics For example, a topic might be "Heart Health". That would be the
or themes agreed main topic for 3 months. Everything we do would be toward that
upon by the whole theme.
committee
2 Training The training coordinators are responsible for planning a total of 4
Coordinators (one each quarter) trainings. Training means a class or other type of
presentation to share Brandi will assist them. They can either work
separately and each be responsible for 2 trainings or coordinate a
different plan. Training planned will include alternative options for
varying work schedules.
4 Event Event coordinators are responsible for planning and executing a total
Coordinators of 4 events (one each quarter). An event means something that
employees participate in. They can either work separately and each be
responsible for 1 event, or work together. Events will include ways to
reach different populations of employees and with differing schedules
as well as is possible.
Researcher The researcher will research and find articles on the quarterly topic
for each of the 4 quarters.
2 Communications Communications coordinators will be responsible for initially getting
Coordinator some templates for communications, and then quarterly
communications out as needed based on training/events/and articles
so all communications are cohesive and consistent. The 2 will help
each other with proof reading. They can either work separately and
each be responsible for 2 quarters or together.
DISCUSSION ON WELLNESS TOPICS FOR 2017:
Before we started on this, we looked at the survey of employees we did a year ago. We've done some of
the items on there, but still the most popular items were gym membership, fit bits, and health/Fitness
Club incentives/subsidies. Many of the items on the survey may be things we would better look at as
pieces of a quarterly topic, but probably aren't standalone topics.
• IDENTIFY FOUR TOPICS:Those in attendance identified the following topics:
1. First Quarter - Heart Health: Ideas for an activity/training might be a walking training,
general heart health training, potluck with heart healthy foods maybe by building to
accommodate scheduling, Heart healthy cookie competition. Lead: Lou
2. Second Quarter - Wellness Fair: This quarter may also include other things like getting
people signed up for the "Wellness Works for You"website, TriMet incentives. Lead:
Sherrie
3. Third Quarter - Family Challenge: This summer quarter we might focus on family-related
health which could include a wide variety of things like healthy eating out, financial health,
preparedness, movement challenge, etc. Lead: TBD
4. Fourth Quarter - Illness Prevention: We felt like there might be a whole lot of things we
could cover with kids going back to school, flu shots, and cold prevention, cover your
cough, hand washing, etc. Lead: TBD
• ESTABLISH CONSISTENT WEEK OF MONTH FOR WELLNESS ACTIVITIES:We discussed
establishing at least a range of time where we'd always do either the training or activity or article
so that we had something coming out to employees every month, and so we could calendar it
for planning purposes. Think about for next time what we think would be the best way: Like:
Month 1: Training-Week 2 or 3
Month 2: Activity-Week 3 or 4
Month 3: Article- Week 2 or 3
RECURRING WELLNESS COMMITTEE MEETINGS
• CHANGE DAY OF WEEK/WEEK OF MONTH/TIME?Tuesday mornings don't work well for
everyone, so we are looking at changing to Wednesday 8am. Look for email from Sherrie
NEXT MEETING
* OCTOBER 11,2016 AT 8:OOAM IN THE 2ND FLOOR CONFERENCE ROOM AT THE
LIBRARY:THIS MAY CHANGE BASED ON ABOVE.
FOLLOW-UP: For the next meeting, please review and consider the following:
o Who will take the lead for quarters 3 and 4?
o Our four identified Quarterly Topics - Does anyone want to add
different ideas or comment?
o Establishing a time range each quarter where people would know to
expect training and activities.
o Discuss plans for the remainder of this calendar year.