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07/20/2022 - Minutes 1 MEETING DATE/TIME: Wednesday, July 20, 2022, 7:00 – 8:30 p.m. MEETING LOCATION: Virtual meeting held via Zoom Members Present Dave Hanna, Chair Dolly Specht, Acting Chair Bijeta Choudhury Basil Christopher Heidi Dixon Ali Haddadi Isaiah Jackman Israel Jacquez Shaila Kotadia Connie Ramaekers Isabela Romero Lauren Rowles Jairaj Singh Councilor Newton, Council Liaison Nicole Hendrix, Team Liaison Not Present Kristi Allen Bhushan Gupta Christine Rehse Councilor Jeanette Shaw City Team Present Kent Wyatt, Communications Manager Emily Tritsch, Assistant City Manager Meeting start: 7:08 pm City of Tigard Committee for Community Engagement Minutes 2 Welcome and Introductions Dave welcomed committee members and noted that nearly 50% of members would like to meet in person. He invited members to keep their cameras on to build connection. Each committee member introduced themselves and shared summer traditions. Round Room Updates Dolly congratulated Kent Wyatt for the Balloon Festival and Nicole Hendrix for the city’s first Juneteenth event. Subcommittee Updates Isaiah shared DEI subcommittee takeaways from their June meeting, he offered to share notes with all CCE members. The subcommittee would like to know the City’s communication plan and how the committee can be involved. Dave noted the importance of subcommittee s and having infrastructure for them. Consensus from the DEI subcommittee is that more infrastructure is needed. Ali said the goal and target need to be established before the group starts work. Dave noted it is the charge of the subcommittee to establish their own goals. Dave said CCE is used as a sounding board for feedback and testing and should work within the city’s overall mission, Isiah noted there is nothing established. Dave shared that there is no requirement or set number of times the subcommittees need to meet. Dave reminded the groups it’s OK that we are building the foundation and infrastructure to succeed. Dolly shared historical context of the DEI subcommittee. Liz Newton noted the subcommittees intersection of community engagement and city’s communicati on. Nicole and Kent offered to have staff join the subcommittee meetings to answer questions. There were no updates from the onboarding, communication and digital engagement, and outreach and volunteerism subcommittee s. Community Resiliency Plan Update Dave introduced Assistant City Manager Emily Tritsch to provide updates on engagement for the Community Resiliency Plan . Emily shared analytic results of a recent survey related to climate resiliency. Emily shared that the city will be hosting a speaker series to inform the communi ty of transportation, energy resources, and more. CCE members noted and asked about: • If there are any surprises about the survey? o Limiting factor for folks is cost. A small level of investment from the city would incentivize them. 3 o Respondents do not think there are incentives that could get them to ride public transportation. ▪ Basil noted many folks rely on transit, especially those underserved. There is a need for local transit support in addition to regional transit. • How do you get feedback from communities of color and get authentic people from the community? o There will be recommendations that are vetted by community members and partners, before to goes to Council. Emily welcomed any ideas for vetting ideas from the right folks. • Appreciation for taking this initiative seriously. How do we reach people who are impacted first and worst? o Partner with culturally specific organizations and local leaders, one on one interviews. • Did the survey cover non-English speakers and collect demographic information? Is the team building this plan representative of people of color? o Demographic information was collected from BIPOC groups but not from advisory group. The consultant group is from Canada and were selected because of their experience in the area. • Annual income over $100,000 are the same folks who want funding support. Were they looking for tax incentives? o Question didn’t capture the intent so cannot confirm that tax incentive is the reason why. • Who is being centered? Need to be the most impacted by climate change. o Important to come to DEI subcommittee in pre planning stages. CCE Survey Feedback Nicole shared the CCE member satisfaction survey results which were included in the meeting packet. She hopes to do this survey annually. Overall, there is satisfaction with the group and room for improvement. Key themes include improving communication, accountability, and participation among members. Basil asked for more insight on advantages to meeting in person. Israel said there are benefits to both, but for in person there is more accountability and engagement when in person. He suggested alternating between in person and virtual meetings. Bijeta s uggested we build trust in between meetings because communication gaps can happen virtually. Isabela supports a hybrid model. Nicole noted that hybrid is not currently an option due to limited I.T. staff support. Nicole will send out another preference link in advance of the meeting. Councilor Newton suggested the in-person option and what people can expect safety wise. Dolly noted that covid is on the rise, so we need to keep that in mind. 4 Nicole asked about how to formalize commitment. Nicole asked if it would be helpful to have a CCE event calendar. CCE said yes. Dave said we do need a sense of obligation and that calendar can be that tool. Subcommittees don’t have staff support for notes, logistics, etc. They are happy to join the conversation and provide information. Meeting Minutes Dolly made the motion, Basil seconded. Minutes from March 2022 were approved unanimously. Open Agenda Connie suggested open communication with Nicole if members are having any limitations to participate. Nicole is available and encourages members to reach out. Nicole shared that she ordered name tags for all CCE members. Meeting adjourned at 8:33 p.m.