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09/12/2022 - Minutes City of Tigard Ti card Park & Recreation Advisory Board Minutes g THE PURPOSE OF THE PARK AND RECREATION ADVISORY BOARD IS TO ADVISE AND ADVOCATE FOR PARK AND RECREATION OPPORTUNITIES FOR A GROWING TIGARD. MEETING DATE: September 12, 2022, 7:00 PM MEETING LOCATION: Tigard Public Library— Burgess Room; 13500 SW Hall Blvd., Tigard Members Remote via MS Teams Comments/questions should be sent prior to the meeting to Rick Gruen, staff liaison: rickg@tie ar9 d_or.egoov 1. Call to Order and Roll Call The meeting was called to order at 7:00 PM, by Chair Wayne Gross. Roll Call Members Present: Wayne Gross (Chair), Ellen Seminara (Vice Chair), Darlene Dick, Natalie Newgard (via MS Teams), Sean Ernes, Scott Winkels, Joleine Sigler Alternates Present: James Essenberg, Leah Matthew Council Liaison Excused: Heidi Lueb (City Council President) Staff Present: Rick, Gruen (Parks, Recreation, and Green Infrastructure Manager), Martin McKnight (Parks Supervisor), Kaitlyn Leaf (Recreation Coordinator), Melissa Heine (Recorder/Recreation Administrative Specialist) Others Present: None Public Sign-In Sheet None 2. Approval of Minutes: August 08, 2022 The minutes from August 08, 2022, were reviewed. Ellen Seminara moved to approve the minutes. Sean Ernes seconded the motion. The motion carried with all present board members voting yes. 3. Comments from the Audience There were no comments from the audience. 4. NRPA Agency Performance Review — 2022 Tigard Parks and Recreation Manager, Rick Gruen, updated PRAB on key findings from the 2022 National Recreation and Parks Association (NRPA) Agency Performance Review with comparisons to Tigard Parks and Recreation metrics. The Tigard metrics include indirect costs, so an accurate comparison cannot be made without knowing if the respondents to the survey included their indirect costs. In most categories, Tigard Parks and Recreation is between the lower quartile and median PARK & RECREATION ADVISORY BOARD MINUTES — SEPTEMBER 12, 2022 APPROVED City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of4 ranges compared to the variety of Parks and Recreation departments surveyed across the United States. The conclusion is that Parks and Recreation has made progress but still has more to do, including hiring additional staff, in order to get close to what neighboring Parks and Recreation are providing to the public. PRAB will use the information presented during the next budget cycle. 5. ORPA Leadership Academy Capstone Project Item 5 has been amended from updates to the River Terrace Community Park project. Recreation Coordinator, Kaitlyn Leaf, presented her capstone project from the ORPA Leadership Academy. The six-month cohort required participants to design a project out of their scope of work. Her project involved developing and implementing a senior community garden pilot program. The program is meant to fill in gaps in community garden offerings as well as providing programming with the Tigard Senior Center is closed due to the ongoing affordable housing project construction. The goal of the program was to lead a team to create a community garden designed for seniors 55 and older to provide healthy nutrition and programming opportunities in a fun, safe, and healthy environment while taking into consideration the specific needs of seniors. She sought input from local seniors, who provided beneficial advice culminating in running an intergenerational pilot program that teamed children and seniors in a hands-on educational and fun opportunity to learn about garden. Going forward, work will continue to develop and program the garden space. 6. Parks and Recreation Manager Update Parks, Recreation, and Green Infrastructure Manager, Rick Gruen, provided updates on the following: • The Steve Street project is moving forward; Tigard has received tentative approval from Metro. There will be a public engagement pop-up event on October 22nd in order to gather additional public opinion and demographic data to provide to Metro. • Implementation Plan has been temporarily put on hold due to staffing changes. • The plumbing for the water feature at Universal Plaza has been put in and the trail connection has been finished. Estimated Plaza completion is March 2023. • February 22, 2023, is the delivery date for the Inclusive Playground (Cook Park) equipment. • The Cook Park Dock Project application for the joint federal-state permit is being worked on and should be completed soon. 7. Recreation Updates Recreation Coordinator, Kaitlyn Leaf, provided the following updates: • Summer camps have ended. There were some new challenges, but the summer program was very successful. The department received a lot of positive feedback. • The 5K Fun Run was just held (September 10, 2022). It ended at the Tigard Street Fair. Ninety- six people registered; those that attended enjoyed the event. • The last Movie in the Park is on September 17. It will be at Cook Park. PARK & RECREATION ADVISORY BOARD MINUTES — SEPTEMBER 12, 2022 APPROVED City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov I Page 2of4 • On the Friday before the movie, Recreation is hosting the return of Kids' Night Out and Tween Game Night. Both activities are full. • Hispanic Heritage Month is September 15 — October 15; Recreation is provided free, themed grab-and-go craft kits. They will be on the front porch of Fanno Creek House. • Hosting a small Pop-Up in the Park at The Crossings River Terrace Park. Recreation will be bringing field games and crafts on October 6. • Fall Festival will be held at Cook Park on October 8. • The first ever No School Day Camp is on October 12. Recreation and the library have received feedback from parents asking what they can do with their kids on no school days. The camp should fill quickly as soon as promotions have started. • Recreation will have a booth with prizes, games, and crafts at the City of Tigard EI Tigre Fest on October 15. • The Howl O'Ween canine costume contest is on October 29. To help the event run smoother, there is an option to pre-register. Recreation Administrative Specialist, Melissa Heine, updated PRAB on the final numbers from the 2022 Park Passport special event. The event ran May — August; each participant had to fill out a passport by visiting 10 parks and drawing pictures. Once they submitted the passport, they were eligible to pick up a prize bag and entered into the drawing for one of eight gift cards from local companies. There were 15 entries with 24 participants. Brainstorming has begun to make some adjustments for 2023. PRAB member Natalie Newgard complimented Recreation on the Parks Passport. 8. Parks Updates Parks Supervisor, Martin McKnight, provided the following updates: • There has been an uptick of vandalism at Cook Park. IT has received a proposal to install additional cameras in the park. The cameras offer real time activity and license plate capture. Most of the vandalism has been tagging the restrooms and doing doughnuts on the soccer fields. o Parks is working with the police department to increase patrols, but they are often pulled away for emergencies. o There was discussion with PRAB about hiring a park ranger/security to be a presence at the park. They would not have the authority to make arrests. o PRAB approved of the plan citing that the money spent on repairs could be mitigated by hiring a park ranger. • Seasonal shelter rentals end at the end of September. The majority of rentals remaining are for Cook Park and Summerlake. The reservation season runs April-September. • Soccer, baseball, and softball continue for another six-eight weeks. • Usage at the current Cook Park dock has increased with additional kayak and paddleboard users. The new, accessible dock will be useful. PARK & RECREATION ADVISORY BOARD MINUTES — SEPTEMBER 12, 2022 APPROVED City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 3of4 • Shelter 3 at Cook Park remains first come, first serve due to high traffic from people using the river access which causes parking issues. • The student-based summertime help has ended. They were on a three-month assignment. Six or seven of the six-month people will remain until Thanksgiving. Darlene Dick spoke about issues with off leash dogs at Englewood Park, near 1081h. She has requested additional signs regarding the leash laws be put in place. Additional discussion was held on advocating for hiring of a park ranger and additional Parks & Rec FTE. 9. Non-Agenda Items Scott Winkels requested an update on the Lasich Property at the October meeting. Natalie Newgard requested support to nominate Recreation Coordinator, Kaitlyn Leaf to the National Parks and Recreation recognition of the 30 Under 30 Parks & Rec professionals. She cited the great job Kaitlyn has done growing the Recreation department, especially during COVID. She will take the lead and present it to the rest of PRAB at the October meeting. 10. Adjourn Darlene Dick made motion for adjournment. Sean Ernes seconded. The motion carried with all present board members voting yes. Upcoming Meetings: • PRAB Meeting: Monday, October 10, 2022 Submitted by Melissa Heine, Recorder Signature: L�t "` Attestation by Wayne Gross, Chair Signature: J� �- Approval Date: 10/10/22 Wet signature minutes on fife with PRAB Recorder. File location:I:\PM 1-PUBLIC WORKS ADMIN\Meetings(PRAB&IWB)\PRAB\2022\9-September�Minutes\PRAB Minutes 220912-APPROVED.docx PARK & RECREATION ADVISORY BOARD MINUTES — SEPTEMBER 12, 2022 APPROVED City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov I Page 4of4