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City Council Packet - 08/09/2022 IIIi City of Tigard Tigard Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL&LOCAL CONTRACT REVIEW BOARD MEETING DATE AND AUGUST 9,2022- 6:30 p.m. Business Meeting TIME: MEETING LOCATION: Hybrid meeting with some remote and some in-person participation at Town Hall, 13125 SW Hall Blvd.,Tigard,Oregon PUBLIC NOTICE: In accordance with the City of Tigard's Safety Plan related to COVID-19 and Oregon House Bill 4212,this will be a hybrid meeting where some Council, staff or public will participate in person and some will participate remotely. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments.All comments must be submitted before noon the day of the meeting. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to three minutes. •If attending the meeting in person,please fill out the public comment sign-in sheet at the front of the room and come to the microphone when your name is called. •NEW!You may comment by video through the Teams app. Go to this link to learn how to participate by video:August 9,2022 Council Meeting SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast CABLE VIEWERS:The first City Council meeting of the month may be shown live on Channel 28 at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. IN, . . City of Tigard Tigard Business Meeting—Agenda TIGARD® TIGARD CITY COUNCIL&LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: AUGUST 9,2022 - 6:30 p.m. Business Meeting MEETING LOCATION: Hybrid meeting with some remote and some in-person participation at Town Hall, 13125 SW Hall Blvd.,Tigard,Oregon 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PROCLAMATIONS AND RECOGNITION 3. PUBLIC COMMENT 6:35 p.m. estimated time A. Update from Police Chief McAlpine B. Tigard Area Chamber of Commerce C. Follow-up to Previous Public Comment D. Public Comment—Written E. Public Comment—In-person F. Public Comment—Phone-In G. Public Comment-Video 4. CONSENT AGENDA: (Local Contract Review Board)The Consent Agenda is used for routine items including approval of meeting minutes,contracts or intergovernmental agreements.Information on each item is available on the city's website in the packet for this meeting.These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. A. TIGARD STREET BRIDGE REPLACEMENT B. KRUGER CREEK STABILIZATION C. DIRKSEN NATURE PARK-TIGARD STREET COMMUNITY TRAIL D. GREENBURG ROAD/TIEDEMAN AVENUE STUDY • Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 5. PUBLIC SAFETY ADVISORY BOARD FINAL REPORT 6:50 p.m. estimated time 6. CITY COUNCIL GOALS UPDATE 7:35 p.m. estimated time 7. TIGARD CHARTER REVIEW INTRODUCTION 8:00 p.m. estimated time 8. ADMINISTRATIVE REPORT 9. NON-AGENDA ITEMS 10. EXECUTIVE SESSION:The Tigard City Council will go into Executive Session to discuss the performance-related review of a public officer or employee,under ORS 192.660(2) (i).All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public.The Tigard City Council will adjourn immediately after the Executive Session. 8:20 p.m. estimated time 11. ADJOURNMENT 8:50 p.m. estimated time SUPPLEMENTAL PACKET FOR > diy2 (DATE OF MEETING) Y:- Tigard PD Strategic Dashboard pOt<IC, . ., For July 2022 r "`'R" 2021 Population Estimate 55,854 (Adopted Budget FY 2022-23) Small numbers cause large percentage increases and decreases. Crime Snapshot Selected Group A Offenses Jul-21 Jul-22 %Chg 2021 YTD 2022 YTD %Chg Person Crime 35 42 20.00% 276 366 e 32.61% Assault 28 35 25.00% 217 292• 34.56% Robbery 2 6 200.00% 19 37• 94.74% Property Crime 191 204 6.81% 1212 1726. 42.41% Burglary-Residential 2 4 100.00% 24 40• 66.67% Burglary-Business 9 4• -55.56% 33 28• -15.15% Burglary-Other 2 40 100.00% 32 71• 121.88% UUMV 12 17 0 41.67% 81 178 0 119.75% Theft 96 100• 4.17% 614 956• 55.70% Vandalism 41 39• -4.88% 216 234• 8.33% Societal Crimes 52 51• -1.92% 352 390• 10.80% DUII 14 14• 0.00% 71 80• 12.68% Drug Offense 1 3• 200.00% 12 10• -16.67% Disorderly Conduct 2 5• 150.00% 26 47 0 80.77% Arrests(*CTA in Total) 108 111• 2.78% 648 915• 41.20% Felony 9 10• 11.11% 57 116• 103.51% MISD 16 37 0 131.25% 83 201• 142.17% Warrants 45 41• -8.89% 246 370• 50.41% Calls for Service Jul-21 Jul-22 %Chg 2021 YTD 2022 YTD %Chg Dispatched Calls 1940 2091• 7.78% 12499 13471 • 7.78% Self Initiated Calls 1085 1148• 5.81% 8191 7877• -3.83% Online Crime Reports 30 61 103.33% 256 467 82.42% Response Time Jul-21 Jul-22 %Chg 2021 YTD 2022 YTD %Chg Priority 1 &2 6.67 5.90• -11.54% 6.08 6.27• 3.12% Priority 3 9.75 9.2• -5.64% 9.62 9.85• 2.39% Priority 4+ 10.57 10.22• -3.31% 10.08 9.65• -4.27% Photo Enforcement 11 Red Light- Began Issuing ,• ; Month of: Jul 2022 YTD 2021 2022 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 451 391 60 1827 2026 11% 99W/SW 72nd Ave 117 92 25 647 609 -6% 99W/SW Durham Rd 96 79 17 175 218 25% Intersection Speed - Began Issuing 7/14/20 Month of: Jul 2022 YTD 2021 2022 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 340 284 56 1047 1249 19% 99W/SW 72nd Ave (*camera down for maint,parts) 948 799 149 8192 5369 -34% *Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard.For more info on NIBRS:https://www.fbi.gov/services/cjis/ucr/nibrs 1 «� A►'Lxs'ijp* Tigard PD Strategic Dashboard ror �� For July 2022 :t s\, . "; "° "IV 2021 Population Estimate 55,854 (Adopted Budget FY 2022-23) ilt Employee Snapshot ,j Department Staffing Information Actual Budget % Budget Sworn 70.0 75.0 93% Non-Sworn 16.0 18.0 89% Total Number of Personnel 86.0 93.0 92% Patrol Staffing Authorized 43 I Days Swings Graves Overall #of Shifts at or below Minimums 7 23% 17 55% 8 26% 34% Personnel Unavailable for Work Patrol All Other Overall # of Recruits in Pre-Academy 1 1 # of Recruits in Academy 3 3 # of Recruits in Recruit Training 1 1 #of Personnel on Extended Sick Leave/FMLA - #of Personnel on Military Leave 1 1 #of Personnel on Modified Duty* - #of Personnel on Administrative Leave - - - Total Personnel Unavailable to Work during some Period during the Month 6 - 6 Total Officers Available to work PATROL some period during the Month 37 *Modified Duty=an v modified work schedule to accommodate light duty,workers comp,Coitid related EOC-S or EOC-F or L W'OP Operational Effectiveness Snapshot Budget Information is based on the best available data. FY 2021-22 Budget FY 2022-23 Budget Percent YTD Status Percent YTD Status Department Budget Actual Budgeted Actual Budgeted Administrative 8% 8%. -1% 8% 8% -1% Operations 6% 8%0 -2% 7% 8% -2% Services 9% 8%s 1% 9% 8% 0% Total Department Budget 7% 8%® -1% 7% 8% -1% Budget Information is based on the best available data. FY 2021-22 FY 2022-23 Percent YTD Budget Percent YTD Budget Status Status Department Overtime Actual Budgeted Actual Budgeted Administrative 4% 8%. -4% 7% 8% -2% Operations 4% 8%s -5% 4% 8% -4% Services 3% 8%O -5% 6% 8% -2% Total Overtime 4% 8%• -5% 5% 8% -4% 2 _ Tigard PD Strategic Dashboard For July 2022 2021 Population Estimate 55,854 (Adopted Budget FY 2022-23) Levy To Date(LTD)is July 1,2020 to date Jul-22 Jul-22 LTD LTD Training Officers Hours Officers* Hours Advanced Crisis Intervention and De-escalation Training 0 0 3 60 Crisis Intervention 0 0 89 230.5 De-escalation Training 0 0 96 191.5 'LTD(Lazy To Date)Officer totals may drpbcate ocer court ay trainer)happens nrnbple terms a year Totals 0 0 188 482 Levy Staffing Information-LEVY to date progress Actual Budget %o Budget Sworn-Patrol 7.0 8.0 88% Sworn-SRO 1.0 1.0 100% Non-Sworn 1.0 2.0 50% Total Number of Personnel 9.0 11.0 82°%o Levy Hiring Process Patrol All Other Overall Patrol All Other Overall Jul-22 Jul-22 Jul-22 Levy to Date Levy to Date Levy to Date Interviews 6 0 6.00 170 44 214.00 ORPAT(physical fitness test) 0 0 - 30 0 30.00 Background investigations completed 3 0 3.00 80 4 84.00 Conditional Offers of employment 5 0 5.00 27 1 28.00 Hires 0 0 - 17 1 16.00 Emergency Response Times - 6 Year Trend PRIORITY 1 AND 2 Priority 1 calls= .76: --- 62 ` Imminent threat to life 5.93'^"`^ Priority 2 calls=Immediate threat to life,occuring now lair 2'018 tu19 201/) 2027 1022 District integrity (5 police districts) #of Shifts conducted with 5 or more patrol DaN S SWillgS GfaVCS Overall"', officers 20 65°o 14 45% 19 61% 57% Community Snapshot Community Outreach and Events Media Upcoming Events *Loss Prevention Tips(7/14) News Releases(2) *National Night Out(8/2) *Meet&Greet recruiting event(7/16) *Armed Robberty Investigation *Catalytic Converter Marking Event(Sept) *Committee for Community *Deadly Crash Under Investigaion *Tigard Stree Fair(9/10) involvement(7/19) *Rise Church Block Party(9/10) Media Inguilies *Law Enforcement Torch Run for *Settlement Special Olympics(9/15) *Traffic Enforcement *Robberty *Fireworks 3 rFRSF/jos Tigard PD Strategic Dashboard � t f. _ �> For July 2022 n' `� ' 2021 Population Estimate 55,854 (Adopted Budget FY 2022-23) !(� *T1,N':\‘'''' Calls For Service - By Month: 7 Year Trend JULY DISPATCHEDJUfLY SELF INITIATED ,,22071642 2017 2085 "-a., �„�2091 1450 1486 I• \�1435 1801___1901 1940 It 1065--a-1085—1148 I I , Tracking Code Cases - Year to Date Overdose 17 14 13 16 13 DHS referrals and cases of allegations Mental Health hold (POH) 116 82 75 56 68 of abuse to an Suicide 5 9 3 5 4 elderly or mentally Attempted Suicide 40 27 29 22 26 challenged victim DHS Referral 324 338 246 293 266 end up in the Domestic Violence (DV) 88 69 82 97 107 caseload of Detectives and DV No Crime 79 80 64 52 61 SRO's. Organized Retail Crime (ORC) Theft 33 44 18 19 71 Graffiti 74 28 65 50 29 BHI - Transient Total Dispatched Calls: 2091 Total Societal Calls: 1359 %of monthly workload 65% #of Calls-BHI** 286 #of Calls Transient 163 #of Calls Dispatched 352 #of Calls Self Initiated 27 147:27:20 (hr:min:sec) Total BHI/Transient calls 379 *Note 1:Behavioral Health Incidents(BHI)and Transient calls are a subset of the category"Societal"calls.The statistics above are based on officer inputs. **Note 2:An incident may be both BHI and Transient related. These figures are not additive. 4 SUPPLEMENTAL Ea PT AINCGKE , xsfln*y Tigard Police Department ,-,,,,,,,,„:„ 4...„ R., ..,, ;,,,,,,,„1\ .... Strategic Dashboard for ul 2022 k`, - ,,- I4:,..,, *TE?r,-V Selected Group A Offenses Jul-21 Jul-22 % Chg 2021 YTD 2022 YTD % Chg Person Crime 35 42 20.00% 276 366 32.61% Assault 28 35 25.00% 217 292 34.56% Robbery 2 6 200.00% 19 37 94.74% Property Crime 191 204 6.81% 1212 1726 42.41% Burglary-Residential 2 4 100.00% 24 40 66.67% Burglary- Business 9 4 -55.56% 33 28 -15.15% Burglary- Other 2 4 100.00% 32 71 121.88% UUMV 12 17 41.67% 81 178 119.75% Theft 96 100 4.17% 614 956 55.70% Vandalism 41 39 -4.88% 216 234 8.33% Societal Crimes 52 51 -1.92% 352 390 10.80% Calls for Service Jul-21 Jul-22 % Chg 2021 YTD 2022 YTD % Chg Dispatched Calls 1940 2091 7.78% 12499 13471 7.78% Self Initiated Calls 1085 1148 5.81% 8191 7877 -3.83% Online Crime Reports 30 61 103.33% 256 467 82.42% City Council Update August 2022 SUPPLEMENTAL PACKET FOR rY llt, 7 ?t Chamber Update (DATE OF MEETING) Leadership Tigard Now accepting applications for the Leadership Tigard Class of 2022! Deadline to apply is 9/22/2022. The program will begin October 11, 2022. Education,Advocacy, &Building a Strong Local Economy • The Tigard Chamber of Commerce board of directors has approved the 2022 —2025 strategic plan. • DEI • Advocacy & Political Action • Workforce Development • Partnerships with the City of Tigard, Tigard Downtown Alliance, and other likeminded organizations • The Candidate Endorsement Committee is beginning their interview process. They will be announcing their endorsements towards the end of August. • Government Affairs & Public Policy meeting is August 18 at 1:30 PM. Promoting Community • The Visitor Center is going to be officially remodeled in September. It will be called the Welcome Center. • Thank you to everyone that participated in the Tigard Restaurant Month in June! Over 700 passports were distributed throughout the community. We saw an increase in engagement this year! Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly 8/11— HotWorx PDX, 8/18— NW Medicare Advisors, 8/25—Mortgage Solutions Financial, 9/1—GMT Details at http://business.tigardchamber.org/events/calendar/ Tigard Farmers Market Update Tigard Farmers Market is open! Sundays from 9 AM to 1:30 PM in Downtown Tigard on Tigard Street. We will be launching new Market Sprouts Kids Club Kid Days at the market in partnership with the Tualatin Soil and Water Conservation District. We have new vendors joining the market throughout the season. Check out our social media to learn more and stay connected. TDA Downtown Updates Explore Downtown Tigard Street Fair & Multicultural Festival is happening Saturday, September 10 on Main Street. Vendor spaces are still available and we are looking for volunteers to help monitor barricades. Downtown Tigard Monthly Mixer: August 17 from 5 to 7 PM at the Tigard Tap House Downtown Tigard is open as construction continues throughout the Downtown core. Please continue to support them be shopping, dining, exploring, and experiencing Downtown Tigard. Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard TDA Leadership Tigard BeLeal AIS-5000 4.A. Business Meeting Meeting Date: 08/09/2022 Length(in minutes): Consent Item Agenda Title: Tigard Street Bridge Replacement Authored By: Toni Riccardi Presented By: Zach Morris,Senior Project Engineer Item Type: Local Contract Review Board Public Hearing No Legal Ad Required?: Publication Date: 04/13/2022 Information EXPLANATION OF ISSUE Entering into the Personal Services Contract(the Contract)with DOWL,LLC, for technical and design services for the Tigard Street(Fanno Creek) Bridge Replacement Project(the Project) requires Local Contract Review Board (LCRB) consideration and approval. ACTION REQUESTED Consider awarding the Contract for an amount of$1,313,174 and direct the City Manager to take the steps necessary to execute the Contract. BACKGROUND INFORMATION The existing Tigard Street bridge over Fanno Creek is a timber girder bridge consisting of two vehicular travel lanes constructed in 1958. The Oregon Department of Transportation's 2016 bi-annual inspection identified critical structural deficiencies,resulting in the City being provided a deficiency letter which recommended rehabilitation and ultimate bridge replacement,as well as necessitating annual inspections. Emergency repairs and strengthening measures were designed and completed in 2017,including adding a pedestrian walkway supported by the substructure,with the intent that the bridge would be fully replaced as funding was identified. The bridge is again being inspected bi-annually. The bridge is functionally obsolete,continues to degrade,and is in need of full replacement. The Project will replace the existing structure with a new bridge wide enough to accommodate pedestrians and cyclists (on both sides of the roadway) along with vehicles,with the ability to be widened in the future to accommodate a potential third vehicular travel lane. The project design work requires contracting with a qualified firm to provide technical and design services. The City received four(4) proposals in response to its Qualification-Based (QBS) Request For Proposal (RFP). DOWL,LLC, was the highest scoring proposer. ALTERNATIVES&RECOMMENDATION It is recommended that the LCRB approve the contract award. The LCRB may choose to not award this contract. However,this is a critical piece of the city's street infrastructure that is aging and deteriorating.Any delay will likely result in costly repairs or eventual long term closure of the bridge until it can be replaced. ADDITIONAL RESOURCES N/A Fiscal Impact Fiscal Information: Cost: $1,313,174 Budgeted: Yes Where Budgeted: CIP 95060-Tigard Street (Fanno Creek) Bridge Replacement Attachments No file(s)attached. AIS-5007 4. B. Business Meeting Meeting Date: 08/09/2022 Length (in minutes): Consent Item Agenda Title: Kruger Creek Stabilization Authored By: Toni Riccardi Presented By: Project Manager Andrew Newbury Item Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication 05/04/2022 Date in Newspaper: Information EXPLANATION OF ISSUE The purpose of this action is to approve the Kruger Creek Stabilization contract. ACTION REQUESTED Staff recommends the Local Contract Review Board award the contract to Lee Contractors LLC for an estimated amount of$3,138,765.00 and authorize the City Manager to take the steps necessary to execute the contract. BACKGROUND INFORMATION The Kruger Creek Stabilization project will provide stream enhancements and stabilization to Kruger Creek from near its headwaters on Bull Mountain downstream to Gaarde Street. This project will implement two high-priority projects in the 2018 City of Tigard Stormwater Master Plan by addressing eroding stretches of Kruger Creek. This erosion is threatening slope stability near existing homes and the safety of sanitary, storm,park and private infrastructure located near the creek. The project will include installation of rock buttress walls to protect private property,a high flow bypass storm system to reduce flows in the creek,a series of step pools,beaver analog and check dams,plantings,and import of stream bed material to provide stream enhancement and stabilization. The city issued an Invitation to Bid for the project on June 7,2022,with notice published in the Daily Journal of Commerce. Upon closing,the city received responses from two contractors: •Lee Contractors LLC •James W Fowler Company The Contracts team has reviewed the bids and determined that Lee Contractors LLC has submitted the lowest reasonable bid.Lee Contractors LLC has no State of Oregon Contractor Construction Board violations and is not on the Bureau of Labor and Industries ineligible list.Accordingly,it is recommended and award for the city's Kruger Creek Stabilization contract to Lee Contractors LLC in the amount of$3,138,765.00 ALTERNATIVES& RECOMMENDATION The Local Contract Review Board may choose to not award this contract and direct staff to re-solicit for the work. ADDITIONAL RESOURCES None Fiscal Impact Cost: $3,138,765 Budgeted(yes or no):Yes Where budgeted?: Stormwater and Sanitary Sewer Fund Additional Fiscal Notes: None. Attachments No file(s)attached. AIS-5008 4. C. Business Meeting Meeting Date: 08/09/2022 Length(in minutes): Consent Item Agenda Title: Dirksen Nature Park—Tigard Street Community Trail Authored By: Toni Riccardi Presented By: Project Manager Jeff Peck Item Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication 06/10/2022 Date in Newspaper: Information EXPLANATION OF ISSUE The purpose of this action is to approve the contract for the Dirksen Nature Park—Tigard Street Community Trail project. ACTION REQUESTED Staff recommends the Local Contract Review Board award the contract to Lee Contractors,LLC for an estimated amount of$750,968.50 and authorize the City Manager to take the steps necessary to execute the contract. BACKGROUND INFORMATION Work under this project will include: •Construction of a 10'wide community trail from the west end of the site to the parking lot(currently under construction). •Construction of a bus pull out and relocation of the driveway for the Education Building located on the west end of the site. •Construction of an accessible pathway from the community trail to the Education building. •Construction of a boulder wall,limited parking lot improvements,and striping. •Installation of landscaping and irrigation. The city issued an Invitation to Bid for the project in June 2022 with notice published in the Daily Journal of Commerce. Upon closing,the city received responses from three contractors: •Lee Contractors,LLC •Pacific Excavation •Paul Brothers Inc The Contracts team has reviewed the bids and determined that Lee Contractors,LLC has submitted the lowest reasonable bid.Lee Contractors,LLC has no State of Oregon Contractor Construction Board violations and is not on the Bureau of Labor and Industries ineligible list.Accordingly,it is recommended to award the city's Dirksen Nature Park—Tigard Street Community Trail contract to Lee Contractors,LLC in the amount of$750,968.50 ALTERNATIVES& RECOMMENDATION The Local Contract Review Board may choose to not award this contract and direct staff to re-solicit for the work. ADDITIONAL RESOURCES None Fiscal Impact Cost: 750,968.50 Budgeted(yes or no):Yes Where budgeted?: 425 Parks SDC Fund Additional Fiscal Notes: The contract will be for an estimated$750,968.50. Attachments No file(s)attached. AIS-5010 4. D. Business Meeting Meeting Date: 08/09/2022 Length (in minutes): Consent Item Agenda Title: Greenburg Road/Tiedeman Avenue Study Authored By: Toni Riccardi Presented By: Project Manager Courtney Furman Item Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication 05/17/2022 Date in Newspaper: Information EXPLANATION OF ISSUE The purpose of this action is to approve the Greenburg Road/Tiedeman Avenue Study. ACTION REQUESTED Staff recommends the Local Contract Review Board award the contract to Kittelson&Associates,Inc. for the Greenburg Road/Tiedeman Avenue Study in the amount of$598,071 and direct the City Manager to take the steps necessary to execute the contract. BACKGROUND INFORMATION The Greenburg Road,Tiedeman Avenue,North Dakota Street,and Tigard Street area forms a key connection in Tigard for vehicular travel,transit,bicyclist and pedestrians.There are currently operational deficiencies,queuing issues,and gaps in the sidewalk and bike lanes throughout the area.There is a high crash rate along Greenburg Road from Tiedeman Avenue up to Highway 217. Significant traffic congestion occurs,particularly during the morning rush hour. Other known issues include gaps in bike lanes,missing or narrow sidewalk,and concerns with storm drainage. This Project will study the area of Greenburg Road,Tiedeman Avenue,North Dakota Street,and Tigard Street to increase safety and improve traffic operations.The project will conduct an alternative analysis with options that promote complete streets and create safe,continuous bicycle and pedestrian routes.Various metrics will be considered to ensure the preferred alternative will meet the needs of the traveling public and the goals of the City.The preferred alternative will be taken to the conceptual design level to prepare and inform a future capital improvement project that would construct the recommended improvements. The project analysis and design require contracting with a qualified engineering firm. After evaluating the proposals submitted,the City has the need for a contractor to provide technical and design services.The City received one (1) proposal in response to its Qualification-Based (QBS) Request For Proposal (RFP).A selection committee reviewed and scored the proposal and after careful consideration,the staff recommends that the City award the contract to Kittelson&Associates,Inc.. ALTERNATIVES& RECOMMENDATION The Local Contract Review Board may choose to not award this contract. ADDITIONAL RESOURCES None Fiscal Impact Cost: $598,071 Budgeted (yes or no):Yes Where budgeted?: CIP#95070 Greenburg/Tiedeman/North Dakota Study Additional Fiscal Notes: The cost of the proposed contract would be incurred in FY 2023. Attachments No file(s)attached. AIS-4968 5. Business Meeting Meeting Date: 08/09/2022 Length (in minutes): 45 Minutes Agenda Title: Public Safety Advisory Board Final Report Authored By: Alexandra Richardson Presented By: Alex Richardson Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The Public Safety Advisory Board (PSAB) reports to Council on a quarterly basis.The last update was given on April 26,2022.As the PSAB's service has concluded,this presentation will summarize PSAB's work to date and introduce the Final Report.Work plan topics completed from March June,2022 will also be briefly covered. ACTION REQUESTED Receive PSAB's quarterly,and final,update and provide questions or comments to the Board. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations The Public Safety Advisory Board first convened in December 2020.The charge for PSAB was to improve the lived experience of all people in Tigard,specifically focusing on anti-racism and public safety. The need is unique compared to other existing boards and commissions in relation to the topic,the membership,and the agenda development. The PSAB's adopted work plan and timeline was co-designed by the group.The PSAB completed their work in June 2022. As mentioned,we have scheduled quarterly updates before Council.The last update was given on April 26, 2022. The purpose of today's presentation is to review all work completed by the PSAB to-date as it concludes its service to the City of Tigard.The presentation will go over: timeline of the PSAB,PSAB"By the Numbers",topics, recommendations,other volunteer service,and PSAB survey results. This update will also briefly cover topics discussed April 11 June 27,2022.The primary unit covered during this timeframe was "Social Justice".Below is a list of some agenda topics that were discussed. Meeting#31-April 11,2022 Community Academy and Traffic Stop Follow-Up Judicial Topics with Judges Michael O'Brien and Emily Oberdorfer Meeting#32-April 25,2022 Judicial Topics with Judges Michael O'Brien and Emily Oberdorfer Community Service as an Alternative to Traffic Fines Recommendation discussion Meeting#33-May 9th,2022 Mental Health Presentation Mental Health 1st Response Team Recommendation discussion Meeting#34-May 23rd,2022 Community Navigator discussion Meeting#35-June 13,2022 Community Academy Recap and Department Recertification Police and Community Relationship Building Next Steps and Discussion Meeting#36-June 27,2022 PSAB in Review and Reflection Key accomplishments in this three-month timeframe include: recommendations for Community Service as an Alternative to Traffic Fines and a Mental Health 1st Response Team. Public Involvement The community has been a valued partner with PSAB, from the creation of the PSAB to helping nominate the members who represent the community. PSAB met every other Monday,from 5:00 pm to 7:00 pm and those meetings were promoted through the city's communication channels and open to the public for comment. Impacts (Community,Budget,Policies and Plans/Strategic Connection) The PSAB provided a valuable voice and perspective that informs and influences city policy and practices through the development of recommendations to Council. Chief McAlpine is exploring ways to continue these conversations and connections. ALTERNATIVES& RECOMMENDATION Option 1:Provide feedback to the PSAB on their accomplishments as they conclude their service. Option 2:Request additional information on accomplishments and schedule another discussion to follow-up. ADDITIONAL RESOURCES The work of PSAB aligns with the following goals,policies and priorities: Mission: Tigard:An equitable community that is walkable,healthy, and accessible for everyone. Strategic Plan, Goal 1,Objective 1.1,Action C-Promote a values-driven organizational culture that reinforces inclusion and ethical behavior,exercises transparency and maintains the public trust. Goal 1,Objective 1.4,Action A-Intentionally create an environment that fosters participation from all members of our community Goal 1,Objective 1.4,Action C-Build authentic relationships and partnerships through city initiatives. Community Promise Equity:WE will ensure just and fair inclusion where all can participate,prosper,and reach their full potential Engagement:WE will involve all voices in our community while building trusting relationships Attachments PSAB Final Update to Council August 9 2022 Final PSAB Report 444 Public Safety Advisory Board I Final Update ,al I ' ,... 0, Irk ity Council August 9, 2022 tf e Tigard likkk, i — Public Safety Advisory Board Agenda • Introductions • Review of April-June Topics • PSAB in Review — From Inception to Completion PUBLIC SAFETY • Board Member Survey Highlights ADVISORY BOARD • Discussion and Questions e Tigard — Introduction 04 MISSION Improve the • Patty Lofgren, Chair lived experience of • Jeff Mott, Vice-Chair PUBLIC all people in Tigard so that everyone enjoys the same SAFETY ADVISORY safety and privilege through a BOARD comprehensive review of the practices and procedures in the OLIc City police department, municipal court, and social justice initiatives. TIGARD OR idrai • ° Td Board Values ,)000 .$) 0 Centering the Listening Learning Conversation Around to Each Then Those Most Impacted Other Discussing a :. • Focusing On Creating Sharing Our Work Outcomes Consensus On With the for Tigard Recommendations Community e Ti. CITY OF 1 " gard — PSAB Topics April -June 2022 April: Community Navigator Position Discussion Community Academy and Traffic Stop Follow-Up June: Community Academy Recap and Judicial topics with Judges O'Brien & Department Recertification Oberdorfer Police and Community Relationship Community Service as an Alternative to Building Next Steps and Discussion Traffic Fines Recommendation Discussion PSAB in Review and Reflection May: Mental Health 1st Response Team Recommendation discussion CITY OF Tigard PSAB MEMBERS MMIIIIIIINI Tigard City Police Police Attorney Officers' Chief' \ Assoc.Rep. Municipal President Tigard Court Tigard High Youth Judge Black Student City Union' Councilor Tigard Mental City Heath 7 Tigard Organization, Residents Councilor \ N.\Rep/// •A designee may also be selected for this board position. ° TiCITY rd — Public Safety Advisory Board: A Look Back SEP. NOV. DEC. MAR. MAR _ JUN. JUN. 2020 2020 2020 2021 2021 2022 2020 • • • • • 41--0• City Council Community I Board Kick-off Work Plan Workplan Units Board Approves Board Finalized and Proposed Conclusion Creation of Members Recommendations Public Safety Selected Advisory Board _ ' Tigard .. . . x � — PSAB Topics (1) Recruitment, hiring, and training (2) Cultural competencies (3) Basic law enforcement academy curriculum (4) Mandatory reporting on bias complaints (5) Statistical Transparency of Policing data for both vehicles and pedestrian contacts (6) Mandatory use of force reporting (7) Complaint processes (8) Deadly use of force procedures and review (9) De-escalation in all force response training modules. For a more detailed review, refer to the Public Safety Advisory Board Work Plan in the report appendix. 11,2 " Tigard — By the Numbers 4:1) Board Members 4 Pairs of Board Chairs and Vice Chairs + 10 Guest Presenters and Instructors 0 Hours spent together over 36 Monday evenings - Tiga°r`d — 40 + Work Plan Topics Covered in 5 Units g PSAB Members Participated in Laser Shot Scenario Training 8 Recommendations Passed 0 Report Outs to City Council Thousands Community Members Potentially Impacted TTi• CITY OF gard ,' ,110-4, _....... . . : ,./_4, il. .... , .i. I -__ 4.40. ......... Kim ,1,,i, ° St1,13 Rohal.1 4310%)' Tarmly PacnkeTud , Jan o?1 Prate-, a r li a L "1 PSAB Zoom Meeting ewtm .,..,... -. Shaba/1010dr ye+ rtl. Uz 14 CR 11 - . . 4 ... - ' 14*400100r # 1 Jeff man thol — 1 ' 410, Ihntin Low(hafilikti, Patty Lot en i .... Tr^:-±-'0 7 „. ... 0 ,4 ,41 - ,,,-- '41. ...., Judge kleheei OVai i _, 4 Damy Rauda Valeria Sasaki( eCITY OF l . Tigard Recommendations PSAB Made OReplacement and Expansion of the Body Worn Professional Standards Sergeant - implemented and Dash Camera Program - implemented 0 Cross Cultural Communications Training - 6 Community-Centered City-wide Role or "Ombudsman"- F0our hours of Practical, Hands-on Force-on-Force Community Service as an Alternative to Traffic Fines - Training - 4 Evaluations of Emergency Communications - implemented 8 ' Mental Health 1st Response Team All recommendations promote racial equity and anti-racism in the community ew , CITY OF 0 Tigard — The Three Most Impactful Recommendations According to Board Members AlMental Health First Endorsement and Cross-Cultural IIResponse Team Replacement of Communications Body Worn and Training Dash Cameras MCITY OF Tigard v Discussed the book, So You Want to Talk About Race Other Ways Board ✓ Participated on Officer Interview Board Members Advanced .7Engaged with Various Community Organizations the Conversation '/ Interviewed for OPB's Think Out Loud ✓ Interviewed for Talking Tigard: "Learning from Our Differences" „ • CITY OF ___. M. Tigard L- � �. .[LTWALITY MIDDLE 1 til I. 1 .. II Chief McAlpine and Officers • m-, ` ;_ _, .. L. i at the 2021 Pride Parade _-""COMMUNl7Y SEG — r06 Ef a , _ p y 911 ` _______,,,. Fhif'Xf[NCY ' E ' ~ , I . it . T il " . CITY OF Tigard I at Night in Tigard 2027 . . _ ,• ro+4 : ,` r � Y 4 NGHT il[ARng Clockwise: Board Members Patty rip r», j � 4- � . �jj Lofgren and Jimmy Brown on Chat a `,. with the Chief; Board Member liter . Trinh on Late Night in Tigard 2021; a , ; 1 Councilor Newton volunteering at L ; - Tigard Farmers Market ,.,. -,{ '' ' w .....---►>te''—" ` }'�'r'►1 gr'e • CITY OF /IOWI q Tigard imow Board Member Valerie Sasaki , ` ` i participating in Laser Shot Simulation i \ , , , ' Ilf: II ry r , a • 0 CITY OF Mg.) Tigard I : ' 4 . ' t ,-„,r,„ _ ,-2 2022 Community Academy t* ' -4 .,--' Az,' los: -- .. ‘,,, ' i---r-- , ,,-,, „ .„ t ,,, , „ „ - ..,,, , ,. „gra, , ,,,.. 0 AI --- , '''''4'.''' . 15 ,„. .M'� ^ ,, • CITY OF C a Tigard . — What Members Shared about Their Experience Positive Experience 83 °io 9 2 o% Believed the Police Felt Proud of Believed They Believed PSAB Department Engaged the Work PSAB Received the Education Delivered Positive in Constructive and Accomplished and Resources to Be an Results to the Helpful Conversation Effective Board Member Community 0 0 3JTigard Comments from Board Members "I think the discussions we had around social justice and equity were incredibly impactful. The George Floyd murder resonated in our meetings, to the point that his death was not described as "a death", but as "his murder". That takes a strong position on the role that law enforcement played in his murder. Not an easy thing to say." "Being on the board really expanded my understanding of police in Tigard and their interactions with the community. As a young person who hasn't had many interactions with the police, I was very unaware about the police in general but now feel better informed." "It was life changing for me. I will forever add the equity lens to my decision making - you can't assume an individual's perspective." "I was pleasantly surprised to see how open to change the City Police Department was on many topics." CITY OF �� Tigard --- Comments from Board Members "Mental Health - I learned a lot about the great work the City and County are already doing, and I think the proposal we made as a group will have a concrete impact." "I appreciate our board colleagues. Everyone was very respectful and very thoughtful in their communications. Thank you to our city staff and the Chief for their willingness to listen and be open to our recommendations." "Many of the policies and practices that were recently implemented statewide were already in effect in Tigard." "Very positive experience. Thanks to TPD and city council." "It has been an honor and an education." Tiit" gard rd - r " ,p -,...'`.7,•.* .^r.w� '"41 t n.,.: {.;.. -�yq�. a.., ' .4 `'fid' •1.,4 ,...6:0,..,t90;,:, ...R ` � %ID r ;> F e my T w 1116 ir.11 • wa. ' ..n July 11, 2022 �'`41 � � ° � , s Gathering at Cook Park • CITY OF Tigard tl d *le 0411*A"' "Itte Thank You ! Nit Discussion, Questions and ersr aw. C TY Tigard • • -#11.111441-fr , ,i•Ik '.< . or P ": Sy i 'Irk*. s- 'Ilkiii:;:lrit-'' '''. ' ' PUBLIC SAFETY .. _ ADVISORY BOARD ),-..kirk Ait PUTTING THE PIECES . ,......-.., ....... _ I TOGETHER ,. JULY 2022 04. ,•, 40-, 010 44 � Y{ .- ;: i� 1 44KIA ..;f ' 'i : .'. ' E s .. ilei y i A b '� 1 Kti e Y � `r • y ..LAX t;- = r #- r A .. �. • CITY OF Tlgard �. 5 'lit If., .- r ., CONTENTS = . . Message from City of Tigard 0 , Mayor Jason Snider 2 ' , - Message from Tigard Police Department . v Chief Kathy McAlpine 3 vk l'‘ l' ' Background & Mission 4 .-r,.*,v Vision & Board Values 5 `` How Members Were Selected 6 How the Board Worked 61 Timeline & Key Board Milestones 7 PSAB By the Numbers 7 Discussion & Recommendation Process 8 Board Topics 8 Recommendations 9-13 Additional Service 13 Positive Experience 14 Conclusion 14 t • Itl- . . '.` APPENDIX , . 11,; I V Appendix A - Public Safety Advisory Board Work Plan �j . r �,g ? • ` `. Oa't 1 ICE lif ...: , I \I. 4,Y -!..?,1., 1 ', 1,1 ." p 0- sp. . 10 A MESSAGE FROM OUR MAYOR JASON SNIDER The murder of George Floyd,Jr., on May 25, 2020, led cities across the country to examine their public safety practices. In Tigard,we empowered the community to shape our city's response.We heard from more than 500 community members about how important it was to ensure that a similar incident would not occur in our community. The creation of a 16-member Public Safety Advisory Board (PSAB)was one of the ideas to emerge from community input. The community played a central role in selecting PSAB 1 members and voting for those community members most qualified to serve on the board. The result was a board comprising community members and city employees who represent the diverse voices, life experiences,and needs of our community.Together,the group has evaluated City of Tigard the city's public safety system through the lens of racial equity to improve the lived experiences Mayor Jason Snider and safety of everyone in the Tigard community. Since 2020,the PSAB has convened every other week to have thoughtful dialogue about a broad range of topics.The topics and themes arose from the 500+community members who sent messages to the City Council in the month after the murder of George Floyd,Jr. This work of the board yielded eight specific recommendations. One of those recommendations was to expand the Tigard Police Department's body-worn camera program so that every uniformed officer in Tigard wears one all of the time.The Police Department acted quickly to implement this recommendation. In May 2021,department-wide body-worn cameras were issued. The technology package also included upgraded in-car video systems, interview room technology, and cloud-based storage.The body-worn cameras automatically turn on in a number of circumstances, including any time a taser is activated or a gun is drawn from its holster.This brings additional transparency and peace of mind, both for officers and the community. You will learn more about other PSAB recommendations throughout this report. While the PSAB is wrapping up its mandate, its work continues by delivering on our strategic vision to be"an equitable community that is walkable, healthy, and accessible for everyone." We are guided in these efforts by an Anti-Racism Action Plan that identifies concrete steps to eliminate racism and bias in our organization. Our efforts will be strengthened later this year when we hire the city's first Diversity, Equity,and Inclusion Manager. I share my deepest appreciation for each member of the Public Safety Advisory Board: Police Chief Kathy McAlpine; Commander James McDonald; Officer and President of the Tigard Police Officers' Association Nicholas Nunn; City Attorney Shelby Rihala;Tigard City Councilor Liz Newton;former City Youth Councilor Emilio Calderon;former Municipal Court Judge Michael O'Brien;former President of the Tigard High School Black Student Union Abdi Mohamoud;former Tigard High School Associated Student Body President and Vice President of the Black Student Union Elise Butera; Licensed Mental Health Professional John Trinh; and Community Representatives Jimmy Brown,John Gerhard IV,Thurman (Lee) Landers, Patty Lofgren,Justin Low, Danny Rauda,Valerie Sasaki,Shaun Stuhldryer, Nick Jarmer,Jeff Mott, and Sheherazade Weyland. Community voices will remain at the center of our actions.You can add your voice to the conversation by contacting me at Jason@tigard-or.gov or 503-810-0269 to share your ideas for action. CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 2 A MESSAGE FROM OUR .4„,„466, CHIEF KATHY MCALPINE These last many months working in partnership with the Public Safety Advisory Board have proven to be one of the most formative times for the department in ' my time as Chief here in Tigard. The charge that City Council gave to the Board was one of ensuring equitable Public Safety practices were in place here in Tigard. The Board was able to provide their perspectives and insight from a widely diverse lens and our participation as a department fit perfectly with our efforts to be transparent, accountable, and inclusive in our practices. Tigard Police Department I am proud to say that over the course of the Board's time together they have had Chief Kathy McAlpine the opportunity to meet many members of the department, learn and understand how things operate and most importantly, provide their input and perspective with recommendations on a variety of department areas to help ensure we best reflect the expectations of our community. We were able to have open and honest conversations that furthered mutual understanding of policing in current times. The operation of this Board fit beautifully with the department mission "To protect and serve all those who live, work and play in Tigard." It allowed us to review our departmental policies, procedures and practices, and engage with representatives of the community in meaningful conversation to ensure we accurately carry out the expectations the community has of their police department. As a result of this great partnership, I have decided to keep the momentum going with the creation of a Chief's Advisory Panel, which will reflect the diversity of our community and help us view our work through an equity lens. CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 3 BACKGROUND The Tigard Public Safety Advisory Board (PSAB) is one of several initiatives in the City of Tigard's Anti-Racism Action Plan developed in 2020. It was created to review and advise on public safety practices in response to the murder of George Floyd by Minneapolis police officers. Immediately following Floyd's death, over 500 community members shared ideas for action with Tigard City Council. This outpouring of public input shaped the Council's discussion about racial justice and city action. Tigard Mayor Jason Snider invited the entire Tigard community to identify and eliminate institutional racism to ensure equity within all city operations and structures and improve the lived experience of all persons of color in Tigard. Through a co-design process, the Tigard community, City Council, and Police Department came together to identify a community-driven solution for police reform and racial justice which led to the creation of the Public Safety Advisory Board. In July and August 2020, 132 community members provided feedback on a draft Public Safety Advisory Board proposal. A summary of the feedback was discussed at a City Council meeting on August 11, 2020, which informed the final Tigard Public Safety Advisory Board Work Plan (see Appendix A). The PSAB was responsible for reviewing the city's public safety practices, having inclusive community conversations about these practices, and making recommendations to City Council on these practices all while building relationships and shared understanding between community and police. MISSION Improve the lived experience of PUBLIC all people in Tigard so that everyone enjoys the same SAFETY safetyand privilege a ADVISORY BOARD comprehensive review of the practices and procedures in the city police department, municipal court, and social justice initiatives. CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 4 VISION The Public Safety Advisory Board centered its efforts around advancing racial equity and anti-racism in Tigard. Its vision was for Tigard to be a community where all people feel safe and believe they will receive equitable treatment from the city's public safety organizations regardless of their race, gender, socioeconomic status, sexual orientation, physical ability, religion, age, housing status, mental capacity and experiential or immutable attributes. Members brought forward their real-world experiences and represented those most impacted in the community throughout the meetings. 4 --- Chat with the Chief Event BOARD VALUES Ps. fp))) Centering the Listening Learning Conversation Around to Each Then Those Most Impacted Other Discussing s 46. • Focusing On Creating Sharing Our Work Outcomes Consensus On With the for Tigard Recommendations Community CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 5 HOW MEMBERS WERE SELECTED Representatives from the community nominated themselves to serve on the Board by submitting a personal statement and short video. Tigard community members reviewed the candidates and made recommendations to City Council. After reviewing recommendations from the community, the City Council appointed seven at-large community members and two alternates to the Board. The 15-member Board included at-large Tigard residents: PSAB Tigard President MEMBERS Police Police City Municipal Chief* Officers' Attorney Court Tigard High Assoc.Rep. Judge Black Student Union* Tigard Tigard Mental Seven YoutCity City Organ h iHeat tion Tigard Councilor Councilor Rep Residents *A designee may also be selected for this board position. The Board nominated a Chair and a Vice Chair for each unit of the PSAB's topic schedule as laid out in the Work Plan. The Chair and Vice Chair managed the Board meetings, reported out to City Council, and served as the spokespeople for the Board during their term. HOW THE BOARD WORKED The Board selected specific police practices and public safety topics to focus on during its 18-month tenure based on suggested topics from City Council, community members, and fellow Board members. Topics were organized into themed units to give Board members the opportunity to learn and discuss specific subject matter in depth and provide the city with their insights and recommendations based on their lived experience from a racial equity perspective. The Board met for two hours every two 3''i%'''.;4': '; t ti•,' , -,..44;4;H °' weeks for 18 months. Over the course of ^1' .- 4,.:: V i. ' 36 meetings,the Board covered five units r __, % - mi., , ' r k. m'xt P ._ ', X of education and discussion. Facilitators III — } led these robust discussions, which often included small group discussion ,, 1 ' in breakout rooms. Team members then 1 made recommendations to affect change .- ` T it; Y t within the Tigard Police Department. . , 4 . �` a ' • _ x, . -44 406 PSAB Members and Facilitators CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 6 TIMELINE AND KEY BOARD MILESTONES SEP. NOV. DEC. MAR. MAR._JUN. JUN. 2020 2020 2020 2021 2021 2022 2022 • • • • • •-÷ City Council Community Board Kick-off Work Plan Workplan Units Board Approves Board Finalized and Proposed Conclusion Creation of Members Recommendations Public Safety Selected Advisory Board BY THE NUMBERS 3r 0 8 Recommendations 6 PSAB 0Hours per To City Council Meetings L Meeting kik tili .. BoarReportQ4 = 4 Final o 72t'ngHours IF Outs q = Council to City Countcil — Report , • Pairs of ..Alb—.. QQ lb + ♦ n pp H Ch it & ✓_ 4 Guest Presenters44Vice Chairsa s E - 0 + Work Plan Topics L2f2.0 CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 7 DISCUSSION AND RECOMMENDATION PROCESS PSAB meetings provided opportunity for the Board to learn and share perspectives with each other and to collectively provide that feedback to City Council. The following steps guided the recommendation process: Prior to finalizing the recommendation, Discussion of meeting topic Group each Board member had an opportunity (this could occur during one formulation of a to present their views, which would be or several meetings). recommendation. documented in the recommendation. If the Board chose to vote on a recommendation, decision-making strove for consensus (defined as at least 12 of 15 votes). A vote of at least 75%was needed to meet the consensus threshold. When the consensus-based recommendation was within the decision-making authority of the Tigard Police Chief or City Manager, they were able to implement such recommendation without Council action. BOARD TOPICS To help PSAB develop informed recommendations for improving public safety practices, members were tasked with understanding the current systems and processes the Tigard Police Department uses to protect and serve the community. This included education offered by the Tigard Police Department and the opportunity to participate in Laser Shot simulation training. Board members learned current practices in the following areas: It.. \ • Recruitment, hiring, and training .* .c , it- . Cultural competencies rfat:' o.w•... Y..,,,.a.....e a■ww....iel sncranr. ..ate • Basic law enforcement academy curriculum . 1 : V'' - • Mandatory reporting on bias complaints11114 8 , J, ■ ,_,, .., A.'" ,...11,,m ' , 4..Y. t • Statistical Transparency of Policing data for both t! fi; vehicles and pedestrians t4' pi t' Mandatory use of force reporting 40.0....,,x,,,,...-, ""„� ., �� >., ,;, • Complaint processes . 1 Ii ,. . r- .4 t ' -. OM ' ,. Deadly use of force procedures and review .. GmYR,m ''Y t # j 16 • De-escalation in all force response training modules PSAB Virtual Meeting For a more detailed review, refer to the Public Safety Advisory Work Plan in the appendix. ; 1 '1 '+ i .t'` - : e - ' . : + : . : • !lot NW 4 2 r 14.4 at, .40- __illotaa I./GARD 1111fr ;,,4; ti ri. 7 ,- 7 71 -: lit L oit -- _ ' rir4 .. ki i i . ' i ___ I v I ill Tigard Police Department Laser Shot Simulation Tigard Police Command Staff CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 8 RECOMMENDATIONS During each unit, subject matter experts presented on a variety of topics related to public safety and police practices. Board members asked numerous questions and offered perspectives based on their personal experiences. The PSAB ultimately made eight formal recommendations to the city. Each recommendation demonstrated direct impact on racial equity in Tigard, and the language of each reflects this commitment. ••• • Endorsement of the Replacement and Expansion of the Body Worn and Dash Camera Program On March 22, 2021 City of Tigard Police Department Chief Kathy McAlpine and Sergeant Leigh Erickson made a presentation on Body Worn and Dash Cameras. Watch the presentation and ensuing discussion here: youtu.be/v0d8fZLKFsw?t=1257. Chief McAlpine and Sergeant Erickson asked PSAB to consider replacing old technology while also adding more cameras to current inventory, outfitting all Tigard Police officers and vehicles. PSAB RECOMMENDATIONS: The Public Safety Advisory Board endorses the replacement and expansion of the Body Worn and Dash Camera Program in Fiscal Year 2021. The Body Worn and Dash Camera Program promotes racial equity by creating an objective record of interactions between the Tigard Police and Tigard residents. They will promote trust, accountability, and transparency between the public and the Police Department. This recommendation passed unanimously. The new body worn and dash new camera system has been implemented and is currently in use for all officers and Police vehicles. On November 8, 2021, the PSAB voted on three recommendations. These recommendations followed --=pr— monthslong conversations around police use of force. This `�� topic was highly important to the Board because police use of force is often a highly visible and controversial topic in conversations around public safety. This thorough review made sure Tigard Police Department practices matched community expectations. To understand the full conversations and intentions of these PSAB discussions, watch the linked videos. Discussions began during the July 12 meeting with akey /i presentation from the Tigard Police Department (youtu.be/X-TeLXGK2FA?t=935). Other meetings covering use Mait of force were held on July 26,August 23, and Sgt. Erickson Wearing One of the New Body Cameras September 13: youtu.be/FhZnSWx8mLl?t=1743. The Board provided suggestions to reduce use of force incidents through «-;em§.tin the board really epaire: iy additional police training and evaluation of emergency understanding of police in Tigard and communications. On September 27, 2021, PSAB Member Valerie Sasaki their interactions with the community. presented three Very positive experience. As a young person who hasn't had many recommendations which Thanks to Tigard Police interactions with the police, I was very were the direct result of Department and City unaware about the police in general but this conversation: now feel better informed. youtu.be/GSCNi47nh0A?t=4737. Council. PSAB Member -PSAB Member CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 9 Cross-Cultural Communications Training ODuring the October 11, 2021 meeting,the PSAB edited the Cross-Cultural Communications Training Recommendation as a group: youtu.be/oyThaHG8-_Y?t=4426, and again on October 25: youtu.be/zf26jVzE1zU?t=1650. PSAB RECOMMENDATIONS: = ° PSAB recommends that Tigard Police Department(TPD) ,e" � �,,� i .. . and Tigard city staff identify providers of or internally R ,.- � v- � '~, develop cross-cultural communication training. The ., ''. "8 l' y ' . training should: J , po, i .► - • • Cover cross-cultural communication styles, best 1j G VI 1 r practices, and community interaction k< ;_ w • Be established in collaboration with communityh. �° , ' - ' '-, ,r ..' . leaders, neighboring/peer agencies, or educational specialists • Be held at a regular interval, on the recommendation Community Academy Participants of a qualified provider or specialist • Be mandatory This recommendation will promote racial equity and anti-racism by providing the TPD more tools and training to help reduce use of force events involving BIPOC individuals in the Tigard community. The goal is to reduce use of force to a level that is statistically comparable to the percentage of such BIPOC individuals who reside or work in Tigard. This recommendation passed unanimously. Its status is ongoing. Four Hours of Practical, Hands-on Force-on-Force Training t�1 On October 25, 2021, PSAB discussed adding four hours of practical, hands-on force-on-force training to officers' annual training requirement. Discussion can be found here: youtu.be/zf26jVzE1zU?t=5447. PSAB RECOMMENDATIONS: PSAB recommends that Tigard Police Department(TPD) investigates adding four hours of practical, hands-on force-on-force training per year. This could raise required training hours to a total of twelve. Elements for additional research: • Budgetary impact, including adding a training facility for Tigard officers • Training practices of peer agencies • Can training be done on an as-required basis by the recommendation of a skilled trainer? This recommendation would promote racial equity and anti-racism in the community by helping officers better respond to high-pressure situations in a way that is consistent with Tigard community values. By decreasing the time between training sessions and giving officers more total hours of practice, officers can be better prepared. This recommendation passed unanimously. Its status is ongoing. CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 10 Evaluation of Emergency Communications The PSAB's November 8, 2021 meeting capped the four months of use of force discussions. The Board considered the training recommendations as well as the Evaluation of Emergency Communications recommendation: youtu.be/OytYg2ghl64?t=814. PSAB RECOMMENDATIONS: We recommend that Tigard Police Department and the City of Tigard evaluate current emergency communication strategies,tools, and systems. The evaluation would specifically evaluate the communications response to the January officer involved shooting as well as the City's ability to effectively communicate in similar emergency incidents. This should evaluate on at least these areas: • Transparency • Ability to partner with and contact community leaders • Online presence As a result of the evaluation, the TPD should improve processes in areas that may be found deficient. The goal of this recommendation is to evaluate how the TPD can better clearly and effectively communicate information to the community and the media in a way that will instill confidence about the administration of justice in Tigard. This recommendation passed unanimously and has been completed. vOLIC. Professional Standards Sergeant 0 Conversations began on the topic of a Professional Standards Sergeant when Tigard Police TIGARD Chief Kathy McAlpine introduced the topic on December 13, 2021: youtu.be/DXD-fOyidYg?t=620. OR Discussion continued throughout January and February of 2022, and ultimately the Professional Standards Sergeant Recommendation passed. PSAB RECOMMENDATIONS: 1. Creation of a Professional Standards Sergeant (PSS) in the Tigard Police Department. 2. Request funding of the PSS position through City General Fund dollars in Fiscal Year 2021-2022. With the addition of this position focused on professional standards, the Tigard Police Department can increase the level of transparency, promote racial equity, and show greater accountability to the community. This recommendation passed unanimously. The position was funded for the 2022-2023 fiscal year with plans to recruit for the position in the coming months. I think the discussions we had around social justice and equity were incredibly impactful. The George Floyd murder resonated in our meetings, to the It was life changing for me. I point that his death was not described as "a death", will forever add the equity lens but as "his murder". That takes a strong position on to my decision making -you the role that law enforcement played in his murder. can't assume an individual's Not an easy thing to say. perspective. -PSAB Member -PSAB Member CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 11 Community-Centered City-Wide Role ‘ 0 On January 10, 2022, Board Member Jimmy Brown introduced the concept of a companion 00 "ombudsman" position to be paired with the Professional Standards Sergeant position. The Board discussed the ombudsman concept in the next two meetings on January 24, 2022 and February 14, 2022: youtu.be/Jc0Pv2X4iGU?t=5604 and youtu.be/S-IIjLUWXUO?t=1587. PSAB RECOMMENDATIONS: Create a position and empower a volunteer Board to utilize a community-centered lens to assist community members in navigating the government systems of Tigard and fostering trust through meaningful conversation. By "meeting people where they are," this role would be a connection point between community members and the city. This role would help ensure that communities of color are afforded equity,justice, transparency, and accountability. This recommendation passed with three "no"votes, nine"yes"votes, and three absent.This recommendation is pending further discussion by City Management. City Explores Offering Community Service as an Alternative to Fines On April 25, 2022, Tigard Municipal Court Judges Michael O'Brien and Emily Oberdorfer concluded (Iii a presentation on judicial topics that had spanned several meetings. Judge Oberdorfer brought forward the idea to explore whether the Tigard Municipal Court can offer community service as an alternative to fines for those convicted of violations, and for whom paying the fine would be a financial hardship. Watch the relevant meeting here: youtu.be/wr8w5RaNNd8?t=3770. PSAB RECOMMENDATIONS: We recommend that the City of Tigard Court explore the possibility of offering community service as an alternative to court-ordered fines. This alternative could help prevent 'deep hole syndrome' —a cycle that community members can find themselves in when they are unable to pay fines and the fines compound over time. This recommendation can help Tigard be a more equitable place to live, work, worship, and play. This recommendation passed unanimously and is to be explored in 2023-2024 fiscal year with City Council's approval. It has been an honor Many of the policies and and an education. I was pleasantly surprised practices that were recently -PSAs Member to see how open to change implemented statewide were the City Police Department already in effect in Tigard. was on many topics. -PSAB Member -PSAB Member CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 12 Cri) Mental Health 1st Response Team During the May 9, 2022 meeting, Board Member Jeff Mott brought forward a recommendation to augment the Mental Health Response Team (MHRT) model the Tigard Police Department currently employs:youtu.be/HtEAI_aDPul?t=1117. Currently, the MHRT, which consists of a clinician paired with an officer, is deployed in response to low-to mid-risk public safety situations where mental health is playing a role. A Mental Health 1st Response Team would consist of a pair of clinicians and could be deployed to no-risk situations. PSAB RECOMMENDATIONS: Work with other local jurisdictions to establish a Tigard or South Cities Mental Health 1st Response Team to serve community members during nonviolent mental health-related situations (including, but not limited to conflict resolution, welfare checks, substance abuse, and suicide threats) with a focus on service, care, provider safety, and offering resources to include multi-lingual and culturally competent services. This team would rely on trauma-informed de-escalation and harm reduction techniques and would operate in tandem with the existing South Cities Mental Health Response Team. The goal of this recommendation is to utilize crisis worker and medic pairs to respond to these interactions instead of police officers. This recommendation should serve as a starting point for conversations between the city and county governments in South Washington County and Tualatin Valley Fire and Rescue about the future of Mental Health 1st Response in the region. This conversation should include community members with lived experiences. This recommendation includes allocating resources for multi-lingual and culturally competent services that will increase equitable access to mental health services. This recommendation passed unanimously. Program implementation is dependent upon a larger Washington County-wide discussion, but the City of Tigard is committed to pursuing the idea. ADDITIONAL SERVICE In addition to passing eight recommendations, PSAB successfully advocated to bring back the Police Department's Community Academy, an eight-week course, that provides an in-depth look at the department's hiring and training, patrol division, specialty units, investigations, and more. To advance the conversation outside of the regular Board meetings and enhance their experience, members were also encouraged to learn, share perspectives, and engage with the community,the Tigard Police Department, and City Council. Members had the opportunity to engage in activities such as: Participating in Laser Shot, a simulated scenario- Participating in a virtual Chat with the Chief based training Interviewing with OPB's Think Out Loud radio show Participating on a Tigard Police Officer Interview Interviewing with Talking Tigard podcast episode Board "Learning from Our Differences " Presenting regular updates on Board progress to Appearing on "Late Night in Tigard 2021", Mayor Tigard City Council Jason Snider's State of the City address Volunteering at the City of Tigard table at the Farmer's Market • Engaging with various community organizations CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 13 POSITIVE EXPERIENCE ADVANCING RACIAL EQUITY AND ANTI-RACISM IN TIGARD At the conclusion of the Board's term, members weighed in on their experience serving on the Board and the impact it had on the greater Tigard community. PSAB Board Service Overwhelmingly, members believed that the Board lived up to its mission to improve the lived experience of all people in Tigard so that everyone enjoys the same safety and privilege. Members shared that they had a favorable experience serving on the Board. 83°/n 9 2 oh Believed the Police Felt Proud of Believed They Believed PSAB Department Engaged the Work PSAB Received the Education Delivered Positive in Constructive and Accomplished and Resources to Be an Results to the Helpful Conversation Effective Board Member Community PSAB Members' Top Three Most Impactful Recommendations The Board approved eight recommendations to City Council during its tenure. The three recommendations the Board believed would have the most impact on the community were: Mental Health First Endorsement and Cross-Cultural Response Team Replacement of Communications Body Worn and Training Dash Cameras CONCLUSION In addition to the work Public Safety Advisory Board members completed through their policy recommendations, a great strength was the Board's cohesiveness and collaborative spirit. There was notably little turnover in members over the eighteen months of its existence. Board members commented on the authentic trust they felt between one another. The Board helped improve the public perception of the Tigard Police Department by being ambassadors to and from the greater Tigard community. The Police Department was deeply committed to the process as well, approaching meetings with wealth of information to share, openness to discussion and suggestions, and evidenced commitment to the Tigard community perspective. The PSAB recommendations have led to meaningful change and will continue to impact how the city approaches public safety in years to come. CITY OF TIGARD • PSAB - PUTTING THE PIECES TOGETHER • Page 14 Tiá°rd 13125 SW Hall Blvd. Tigard, Oregon 97223 www.tigard-or.gov illk it f-P P il -rf-F-4--:= .'" 1.., •- - .. ---:.i,10.;..,-.7,441q:'.''''-. '',i,...:,:.''''''-';',,'-. -, . ..•:-:;:ii--"..'5','.--. ..,--.:4:',,_..4.47.,., --'-'7*.i;::...Y?:-,7*;,;;'' -'7-:'_:- :lzti.:,;'•-'-' - - -roi'.-4-.-- PUBLIC SAFETY ADVISORY BOARD , •„ _ ,,___,,,,,_ , ,.., . ,. . ., 1 \ r 1,. APPENDIX A ,,. .74., ...,..; , „....,. WORK PLAN ,....,, x, ,...,,, ...„ _.., ....< , . ....„ ,.. , . _ . • _- ' , ,„ i i :3? a ki$'If" ---- - :-.f.g--.• , -,,';-,c-,:!,-. --.1.:: . ; .,.. 1,,,,, ,-• ; ,..,';..-.:t:-- .,,e4iit.„:,,,,,,L. p.,,, _,. S. - . - , ,. - -=4„---**:•7,-"Vil.141,,,,:.,•....,..,.4?-yi. . , • ., .,,, ., ,..,..„ ,•,-.. ,,ir. ,_:,--:.f':,:y.:''; N Cr . . . t, 701-' " '. ':#:-.-:',.-**' ':* 1-*- - ' ' '''• ,,,;''''':-Aik''''4, .„;_,. . .44,—,. dv. :7 .i r-- , - '' •_:_ \: - -w i - ' t • CITY OF ,'.---;-- •. ,,'-•- _ __..._ -_ Tigard --' ., ._. -:,•;,!„,,:-,::-.4., .4 : - .k . i'44.0*.04tAft0tit 4.-.V4-1,:tNlitr'..-1!t*- - ::::----...71.,:•.*,44„, ,..4.,..,. • 1•1111 T I GARD Tigard Public Safety Advisory Board Work Plan Updated March 2021 Table of Contents Page 1. Purpose 1 2. Mission Statement, Vision Statement, and Values 1 3. Members 1 4. Roles and Responsibilities 2 5. Organization of the Board 2 6. Meetings 3 7. Centering Racial Equity and Anti-Racism 3 8. Recommendation Process 4 9. Making City Council Recommendations 4 10. Potential Future Assignments 4 Appendix: Topic Schedule 5 Tigard Public Safety Advisory Board Work Plan-March 2021 Tigard Public Safety Advisory Board Purpose The Public Safety Advisory Board Action Plan provides an overview of Board procedures and norms. Mission Statement Improve the lived experience of all people in Tigard so that everyone enjoys the same safety and privilege through a comprehensive review of the practices and procedures in the City police department, municipal court, and social justice initiatives. Vision Statement Tigard is a community where all people feel safe and believe they will receive equitable treatment from the City's public safety organizations regardless of their race, gender, socioeconomic status, sexual orientation, physical ability, religion, age, housing status, mental capacity and experiential or immutable attributes. Values ✓ Listening to each other ✓ Learning, then discussing ✓ Focusing on outcomes for Tigard ✓ Centering the conversation around those that are most impacted ✓ Creating consensus on recommendations ✓ Sharing our work with the community Members The Board is made up of 15 people, and two alternate Community representatives. Appointment of community members was done in a two-step process. First community members nominated themselves,then Tigard community members voted for their top choices. The City Council reviewed the top choices and selected seven community members and two alternates. James (Jamey) McDonald Police Chief/Designee Nicolas (Nick) Nunn Tigard Police Officers' Association (TPOA) Shelby Rihala City Attorney Michael O'Brien Municipal Court Judge Abdi Mohamoud President of Tigard High School Black Student Union (BSU)/Designee Emilio Calderon Tigard Youth City Councilor Liz Newton Tigard City Councilor John Trinh Licensed Mental Health Professional Jimmy Brown Business Community(replaced with additional community rep) Thurman (Lee) Landers Community representative Patty Lofgren Community representative Tigard Public Safety Advisory Board 1 Work Plan—March 2021 Justin Low Community representative Danny Rauda Community representative Valerie Sasaki Community representative Vacant Community representative John Gerhard IV Alternate: Community representative Jeff Mott Alternate: Community representative Roles and Responsibilities Board members and alternate Board members will: • Regularly attend meeting and contribute constructively to discussions. • Consider and discuss issues from a Citywide perspective, as well as their own. • Strive to reach consensus on matters under consideration. • Act with respect and consideration for the viewpoint of others. • Shall not make representations on behalf of the City of Tigard or Board whether intentional or not,without authorization. • Communicate the work of the Board through their community and any organizations they participate in. Alternate Board members are expected to attend all meetings and can participate fully, asking questions of staff or applicants,joining the deliberations, and all other Board activities. The one exception being they do not vote. Attendance: If a member is unable to attend a meeting, he or she is expected to notify the Chair one week prior to the missed meeting. If a member has missed more than a reasonable number of meetings, then the staff liaison will make every effort to reach out to the Board member. If the staff liaison is unable to contact the Board member,then the issue shall be forwarded to City Council for potential action. Education Activities:To ensure that everyone on the Board understands the topics being discussed and is informed on the key issues, the City will provide educational opportunities to the Board members. Some of the instruction will be done during Board meetings and some will be done independently by members. Board members are expected to complete any education activities before the relevant Board meeting. Organization of the Board Board Chairs:The Board will elect a Chair and Vice Chair two weeks before beginning each subunit of topics. The Chair and Vice Chair have equal voting authority to the other members of the Board. The Chair shall have general directional powers over the Board and serve as the spokesperson for the Board during their term unless this responsibility is delegated to support staff or another Board member.The Chair will open and close meetings and support collaborative discussions and review and provide input on meeting agendas with the Work Group. The Vice Chair will serve as Chair in the Chair's absence. Work Group:The Work Group will prepare meeting agendas with input from Board Chairs. The Work Group will also develop educational activities or other materials as needed. The Work Group members Tigard Public Safety Advisory Board 2 Work Plan—March 2021. include are the City Manager, the Police Chief or designee, the Tigard Police educational consultant,the City Attorney, and the facilitators. Staff Liaisons: Staff liaisons are the primary contacts for City of Tigard boards and the primary interface between these bodies and the City Council, City Manager, and departments. Besides serving as a technical resource, staff liaisons are responsible for meeting logistics, member recruitment and recognition, recordkeeping, and monitoring board effectiveness. Meetings Location:Through at least spring 2021, meetings will be held virtually via the Zoom platform and streamed live through the City of Tigard YouTube channel. When it is safe to do so, meetings will transition to an in-person format, location TBD. Frequency and Duration: 90 to 120 minute meetings will be held twice a month on the 2nd and 4th Mondays of the month.This schedule will be adjusted as required by the topics being discussed and Board member schedules. Structure:At each meeting, Board members will be provided an overview of the meeting topic(s), ask questions, provide comments and feedback, request additional information, and consider recommendations. Public Meeting Law: All meetings shall be open to the public and notice given pursuant to Oregon Public Meetings Law. Interested persons and media can asked in writing to be notified of meetings by emailing Eduardo Ramos at eduardor@tigard-or.gov. Zoom Etiquette: • Use the 'Raise Hands' feature during discussion and allow the facilitators to call on Board members. • Close other windows and apps to avoid distractions. Public Comment:There will be a 15-minute period for public comment at the beginning of every Board meeting. Quorum:At any meeting of the Board, a quorum shall be a majority of the current members (excludes alternates) of the Board. No action shall be taken in the absence of a quorum except that the meeting may continue with discussion on agenda items. For the purposes of forming a quorum, members who have disqualified or excused themselves from participation in any matter shall be counted as present. In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the Board members in advance so that a decision may be made whether to meet and take no action on agenda items or to reschedule to a different time. Centering Racial Equity and Anti-Racism To further the Board value of"Centering the conversation around those that are most impacted" the Board will use strategies to center racial equity.These include: s/ Book discussions on books about racial equity and anti-racism. ✓ Dedicate a portion of any topic discussion to a conversation on how racial equity is impacted by that topic. Tigard Public Safety Advisory Board 3 Work Plan—March 2021 ✓ Conduct a centering exercise at the beginning of each meeting to remind the Board of their mission. ✓ Invite guest speakers on racial equity topics. ✓ Encourage people in the community to participate in the public process. ✓ Center discussions around racial equity as well as its intersections with other identities named in the Board's Vision statement. ✓ All recommendations to the City Council will include a discussion of how it will make Tigard a better place for everyone in the community. ✓ Use context and data to make decisions. ✓ Target students and work to make the Board accessible to their voices. Commander McDonald will give updates on the SRO program as part of this strategy. ✓ During all topic discussions, bring forward real world experiences and how actual people are impacted by the topic. ✓ Work to bring affinity groups to the Board to share their perspectives. ✓ Include the voices of people who work for the City government and their views in the discussions. Recommendation Process Discussion and recommendations:The goal is to provide an opportunity for the Board to learn and share perspectives with each other and to collectively provide that feedback to City Council.The following steps will guide the recommendation process: 1. Discussion of meeting topic (this could occur during one or several meetings). 2. Group formulation of a recommendation. 3. Prior to finalizing the recommendation, each Board member will have an opportunity to present their views,which will be documented in the recommendation. Voting: If the Board does choose to vote on a recommendation, decision making will strive for consensus (defined as at least 12 of 15 votes). Alternates are not allowed to vote but may provide comments. City Council Recommendations and Reports The Board will make quarterly reports to City Council, including updates of the Board's progress on the workplan and proposing recommended Council actions. When the consensus-based recommendation is within the decision-making authority of the Chief or City Manager, the Chief or City Manager may implement such recommendation without Council action. If the Chief or City Manager declines to implement the recommendation, it will be forwarded to Council for review and consideration. If the recommendation requires additional action, such as approval by Budget Committee or bargaining with the union,the recommendation will not be effective until all approvals are received. Potential Future Assignments Once the original work of the Board has been completed, the Board and City staff can consider the benefits of additional assignments. Tigard Public Safety Advisory Board 4 Work Plan—March 2021 Appendix: Topic Schedule The topics selected for Board discussion were developed and review by the community.The list is organized by what authority the City has to address the topics.There are topics the City can create policies to address, and there are topics the City can advocate for at the State or Federal level. The topics have been rearranged into themed units This schedule has the benefit of grouping similar topics together, making the education and discussion of topics more comprehensive. Topics Schedule and Action Available Unit 1: Introductions Setting the Stage Meeting 1 • Public Meeting Laws Overview • Review Work Plan • Review Mission Statement and Board Values Beginning the Process Meeting 2+ • Revise Work Plan • Revise Topic Schedule • Tigard Policing 101 o Discuss how misdemeanors o How charges work (depends on if City or State code is applied), concept of officer discretion, distinction between Tigard PD and Washington County PD • Early Action– Body Cams—Procedures for release of footage,timing, process (Oregon Public Records Law) City action Unit 2: The Tigard Officer's Journey Hiring Meeting(s) • Identify how biases are identified in the hiring process City action • Use of psychiatric evaluation City action • Social media review during hiring process City action • Review past misdemeanors in other roles City action • Maintain police workforce that reflects the community City action • Residency of police officers City action Training Meeting(s) • Change in training and policies to allow or direct an City action officer to back down from an immediate arrest • Social media policy for officers • Implicit bias, cultural awareness, sensitivity training, City action and trauma informed care • De-escalation training (separated between controlling City action and calming actions/training) (Including considerations of age/gender/etc) • Mental health training (perhaps with de-escalation City action training topic) Tigard Public Safety Advisory Board 5 Work Plan—March 2021 • Crisis Intervention Training (CIT) • Police Legitimacy and Procedural Justice training City action • Restorative justice training for police department City action leadership • Medical training on airway management and City/State action respiratory system • Hours of police training in Oregon State advocacy Performance Review and Discipline Meeting(s) • Labor arbitration re-instatement of officers City action terminated for misconduct/bias/excessive use of force • Community police oversight or use of force review City action committee/chief's advisory committee • Identify extremist or racist behaviors City action • Ensure that all personnel are complying with Tigard's City action "Welcoming City" resolution • Public access to misconduct investigation results City/State action • National databank/registry for police misconduct Federal advocacy Unit 3: The Community Experience Officer Appearance Meeting(s) • Officer clear identification in all instances, including City action riot control • Color and style of uniforms and color of cars are City/State action intimidating/militaristic Traffic Stops Meeting(s) • Pretext stops City action • Evaluate possibility of unarmed traffic control City action • Review traffic violation enforcement protocols to State advocacy evaluate if the community and officers could be safer using technologically advanced methods as an alternative to initiating a traffic stop. Use of Force Meeting(s) • Ban use of choke holds City action • Re-implementing a force continuum (as requested by City/State action #8cantwait) vs. current Graham vs. Connor standard • Crowd/riot control policies (chemical agent use) City action • Re-evaluate deadly force assumptions City/State action • Qualified immunity Federal advocacy Other Police-Public Interactions Meeting(s) • "No knock" warrants City action • Enforcement of COVID-19 mandates City action • Community relationship building City action • K-9 Department City action • Community training by the Chief City action • Review of current holding facilities City action • Quality of life crime data City action Tigard Public Safety Advisory Board 6 Work Plan—March 2021 • Police interaction data review (particularly related to City action race) • Police department and immigration City action • Consider change of participation in Tri-Met Transit City action Police program, including unarmed transit control • Crime lab information and interaction between Tigard State advocacy police and Oregon State Lab Unit 4: Social Justice Meeting(s) • Establish a non-police response for mental health, City action homelessness, and other non-criminal calls • Interaction between Tigard PD and non-profits City action providing mental health and other services. • Homeless Services Tax-where is the money being City action spent • Interactions between Tigard PD and other government City action agencies, including ICE • Change bail/fine system within the Tigard Municipal City/State action Court so the cost of fines are equitable for all • Advocate for a change in the cash bail system to make State advocacy it equitable for everyone • Consequences for calling 911 to report normal State advocacy community activity based primarily on race o Post-incident de-traumatization o De-traumatizing situation o Tigard PD relationship with WCCCA (Washington County Communication Center) • Advocate for the release of all offenders Tigard helped State advocacy prosecute for activities no longer a crime (e.g. marijuana possession) Other: Tracking bills in Oregon Legislature. Michael O'Brien will keep Board apprised. Tigard Public Safety Advisory Board 7 Work Plan—March 2021 Unit 5: The Youth of Tigard Meeting(s) • School Resource Officers (SRO's):their presence, City action training, behavior, and interaction in Tigard-Tualatin School District schools o what discretion they have o what their task is o what they will act on o relationship with school administration o relationship with School Wellness Centers • Relationship building initiatives between Tigard Police City action and youth beyond, beyond the SRO program— including the Cadet program • Reestablishment of youth peer court program or City action delegation to the Tigard Youth Advisory Council Tigard Public Safety Advisory Board 8 Work Plan—March 2021 Tiá?d 13125 SW Hall Blvd. Tigard, Oregon 97223 www.tigard-or.gov AIS-5006 6. Business Meeting Meeting Date: 08/09/2022 Length (in minutes): 25 Minutes Agenda Title: Tigard City Council Goals Update Authored By: Nicole Hendrix Presented By: City Manager Steve Rymer,Library Director Halsted Bernard,Police Chief Kathy McAlpine,Sr. Management Analyst Nicole Hendrix,Asst. City Manager Emily Tritsch,Public Works Director Brian Rager Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The City Council and Leadership Team identified City Council goals and strategies for 2021-2023 which built on the work and success of previous years while also addressing new challenges and emerging community needs. City teammates will provide the City Council with the fourth update on the 2021-2023 City Council goals and strategies since their adoption in April 2021.These updates will be provided by the Council Goal team leads and include progress, opportunities,and where needed,recommendations or requests for additional Council direction. ACTION REQUESTED •Receive briefing on the 2021-2023 Council Goals. •Offer questions and guidance based on briefing. BACKGROUND INFORMATION City Council will receive an update on the four council goals;Response to Homelessness,Response to COVID-19, Develop a Community Resiliency Plan,and Adopt and Implement the Parks and Recreation System Plan.An overview of goal progress and next steps is provided in Attachment A and will be presented by the Tigard team to City Council. Dates of Previous and Potential Future Considerations 04/26/22 Tigard City Council Goals Update 01/25/22 Tigard City Council Goals Update 09/21/21 Tigard City Council Goals Update 04/27/21 Consider Adoption of City Council Goals for 2021-2023 Public Involvement Each Council Goal engages the Tigard community in a variety of ways including for example,the Community Resiliency Plan effort involves Black,Indigenous,and People of Color(BIPOC) focus groups and input from Tigard's Committee for Community Engagement to inform decisions.Additionally,the houseless goal developed a"Safe Spaces" survey to help shape the way safe spaces for our unhoused community are located,designed,and operated. Impacts (Community,Budget,Policies and Plans/Strategic Connection) Council Goals progress our Strategic Plan vision to be, "an equitable community that is walkable,healthy,and accessible for everyone" and amplify our Community Promise. ALTERNATIVES & RECOMMENDATION The Tigard team recommends City Council receive briefing and provide any guidance or questions in response. ADDITIONAL RESOURCES N/A Attachments Council Goals Presentation , ,,,o,,,... ,.,„,,, ,„ ,,,,,,,,,„ , , or; , ,,.• „,,,$,,,4,„,„,„„:„ „, , City Council Goals 2021 -2023 , Progress Report #4 August 9, 2022 City Council 2,,� �1F 4 ..,,,,..„41-1,,,zittti ' '- . -I r , vor ; _Ai iiii,----,„44 ,r---7,-, . „,.,: II `r � � Tigard:An equitable community that is walkable, healthy,and accessible for everyone. TIC ARE) mit." r w� �"", ,g^k m'[a+`.+' �' w Council Action ,o . . tit- > Receive briefing on 2021 -2023 Council Goals. '+ L fr'\ U W2NA`.10 covroinaq r Offer questions and guidance based on briefing. -- - Ff..SroNsg. 2.021. 2 32a@ate 1, 6-.- q GiTYGov ag. Ii, ill 11(' 1I ( ir)ALz-, f- GOM1MUNtry PR()MISE_ -vsGo ► FJvT lhJ� _ ; PLE Me,n1T A- -E`-,- } Ei01VIlN6Fi(hjv •a�-' ,1 • .� s /�� 7 7v2• B`l „� A. t•. o GU I 1-- /` 0 ( N Ci A CxE M E►`�T �.E 1�� '"'U Pc-A .- .j * sr1c 1xW s.' O'L�A�N FUNDIN• 'v�N +-acr. '''' 4'T"1"nc. o'NV ItioNN ENT D gxcE LLErJJC E �FPEdTIV1; 5�tzvicc Nolo, s6( cr. 961A\16¢Y MODEL �,r� o C LONDN1y Visuals by Sara Singer Wilsonallii a Tigard:An equitable community that is walkable,healthy, and accessible for everyone. or,,, 0114 MPIPAE-nfT Response to -n FetzecN- tc zecN- Strategies Status 1 .1 Re-ignite efforts focused around homelessness and identify best practices. 1 .2 Facilitate city-wide conversations to learn more about concerns and resources to serve those in need. .._.. 1 .3 Develop and implement a housing insecurity and prevention plan that includes recommendations such as Safe Lots, expansion of shelter hours, wraparound services and expanded partnerships. Tigard:An equitable community that is walkable,healthy,and accessible for everyone. 11(,A R L7 Response to Homelessness rAPLE,^" � • �� t i2- (A 1°N d-- Key Accomplishments 4 „ • Hired coordinator Sara Cooper, started July 25 • Partnered with Wash Co for Brown/Fields Encampment Clean-up • Applied for federal earmark to fund an additional CSO to focus on encampments made the first-round approvals • Tour of Portland's Safe Rest Village in Multnomah Village at the Sears Armory • Washington County City Managers meeting to discuss shelters, local ordinances and resources needed to address homelessness complaints Opportunities • New coordinator convenes CHART to identify opportunities to assist unhoused residents when encampment has been posted for clean-up • Continue to build and maintain partnerships and collaborate on action Tigard:An equitable community that is walkable, healthy,and accessible for everyone. TIGARD COVI D- 19 Response - QA-12-r) UPAAA �ry V-OUO A LoOQPI NA . CAill C3 g WONCiro Strategies Status 2.1 Allocate and communicate how American Rescue Plan funds are assisting with recovery efforts. 2.2 Address the barriers that exist within the digital divide. (Th 2.3 Reimagine and embrace forward-thinking approaches for the • delivery of city services post-pandemic. Tigard:An equitable community that is walkable, healthy, and accessible for everyone. TIGARD. COVIP19 Response - wN\ try r•iZo'ctN k WOePlNN . Key Accomplishments COMIC) o a li • ARPA investments — employee recognition and houseless R6SPONS� support / • City buildings open to public: Social distancing and masks COVID-19 Relief Efforts encouraged. Resources to Date: $7.6M $4M for business grants & loans Opportunities $2.2M for city fees & charges assistance • Continued ARPA investment planning and implementation $860K houselessness support • Communication around COVID changes and solutions for $490K for non-profit applying the new complexities. Following County Covid organizations level guidance. $90K for mental health • Navigating hybrid meetings: trainings and best practices, \\ boards and committees - Tigard:An equitable community that is walkable,healthy,and accessible for everyone. 1 GARD itikotti 111.11 Community Resiliency Plan .-- -� Strategies Stat go L-D 3.1 Develop and implement a community resiliency plan that is specific . OMM ITT / to the needs of the Tigard community and organization. :; ' .5•J( aile rbtivig 3.2 Implement resiliency practices that help us achieve carbon neutrality by the year 2035. 3.3 Communicate our resiliency efforts to the community to encourage • individuals and business to adopt new practices that support climate goals. 3.4 Develop regional partnerships to help reduce carbon throughout the • Portland metro. Tigard:An equitable community that is walkable, healthy,and accessible for everyone. T I Cf A R n , I • -.� Community Resiliency Plan •.-� Key Accomplishments roP,em T A pot-D • Completed data modeling and evaluations COM/0%11W rilt • Identified low carbon actions E.sl H Emc4 Pb►AN • Discussed implementation with BIPOC Task Force and Community Advisory Committee Opportunities • Increase public education and awareness through Climate Speaker Series • Identify hazard mitigation actions and partnership opportunities I Tigard:An equitable community that is walkable, healthy,and accessible for everyone. I I C, R[) Parks & Recreation r ',' Strategies Status �y " ' ., j3)/ mve • uric. N. (j 4.1 Evaluate service delivery models for expanded park and puNPI -LAN 1- r recreation services. • E c-nve 5E¢ c WRv, � T7� VEY MOD61_ 4.2 Recommend feasible alternative models and funding strategies. • 4.3 Enhance the equity and safety of our parks and trails system. • Tigard: An equitable community that is walkable,healthy,and accessible for everyone. T1ca�n Parks & Recreation1):-5 Key Accomplishments 1 " "'��^' '+ • Adoption of Park and Recreation System Plan rAg'FS • Presented the proposed Parks and Recreation ��-- Implementation Plan Road Map to Council and rvE- • -+,,,Tnc received direction to move forward �"Ncc-1 -LANc T ?l-t\&12--,/ MOD61— Opportunities • Bi-weekly updates to Council on Implementation Plan progress • Expand the scope of work in the upcoming Trail System Plan to include strategies for enhancing Trail Safety Tigard:An equitable community that is walkable,healthy, and accessible for everyone. TIGARD Thank y ou. • Questions or guidance? • ,-9o pr. ,�� °lam . t y • tel` �(' a 1 Tigard:An equitable community that is walkable, healthy, and accessible for everyone. . j AIS-5029 7. Business Meeting Meeting Date: 08/09/2022 Length (in minutes): 20 Minutes Agenda Title: Tigard Charter Review Introduction Authored By: Shelby Rihala Presented By: Shelby Rihala, City Attorney Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE This will be the first introduction to the upcoming Charter review process. As the project begins to take shape, staff seeks Council's guidance on items such as scope,timeline, formation of Charter Review Committee,and the role of the current Council members. ACTION REQUESTED Staff welcomes Council's input and proposes a workshop on September 20th for further discussion and direction. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations In the course of discussing ambiguities in the length of service language in the City's Charter last year,Council identified a larger need to update and clarify the City's Charter as a whole. This is the first discussion to begin to frame how that process will take shape. Public Involvement A significant public process is anticipated as part of the Charter review. Impacts (Community,Budget,Policies and Plans/Strategic Connection) Essentially acting as the City's constitution,the Charter governs numerous functions of the City's government,ranging from the form of government and elections to the powers of City officers. The City's Charter was originally adopted in 1962. It may only be amended by a public vote and,while some sections have changed over time,there has not been a comprehensive review of the Charter. The intent is to engage in a public process to review the provisions of the City's Charter and make recommendations,ultimately culminating in a referral to the voters at an upcoming election. ALTERNATIVES & RECOMMENDATION ADDITIONAL RESOURCES N/A Attachments No file(s)attached.