The URL can be used to link to this page

City Council Packet - 06/21/2022 114 * City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: JUNE 21,2022- 6:30 p.m. Business/Workshop Meeting MEETING LOCATION: Remote participation only. See PUBLIC NOTICE below. PUBLIC NOTICE:In accordance with the City of Tigard's Emergency Declaration related to COVID-19 and Oregon House Bill 4212,this will be a virtual meeting where Council and staff will participate remotely.There will be no in-person public testimony during this meeting. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments.All comments must be submitted before noon the day of the meeting. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to three minutes SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast CABLE VIEWERS:The first City Council meeting of the month may be shown live on Channel 28 at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. III " City of Tigard Tigard Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: JUNE 21,2022- 6:30 p.m.Business/Workshop Meeting MEETING LOCATION: Remote participation only. 6:30 PM 1. BUSINESS/WORKSHOP MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PUBLIC COMMENT A. Follow-up to Previous Public Comment B. Public Comment—Written C. Public Comment—Phone-In 3. SOLID WASTE RATE DISCUSSION 6:40 p.m. estimated time 4. EMERGENCY MANAGEMENT PLANNING UPDATE 7:25 p.m. estimated time 5. PUBLIC HEARING ON FOURTH QUARTER SUPPLEMENTAL BUDGET 7:55 p.m. estimated time 6. MANAGEMENT/NON-REPRESENTED COST OF LIVING ADJUSTMENT 8:10 p.m. estimated time 7. NON-AGENDA ITEMS 8. ADMINISTRATIVE REPORT 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. 10. ADJOURNMENT 8:15 p.m. estimated time 11114m'g r Public Comments received by noon for the June 21, 2022 Meeting of the Tigard City Council 1. Kollin Luman 6/19/2022 A tree is sprouting in the green space next to a fence which may not be the best place for it to grow deep roots;vegetation seems overgrown. Can someone come check it out? 2. Kyle Arnhart 6/21/2022 As Vice President of SEIU 503/Local 199, he urges support for an increased cost of living adjustment in the second year of union contract currently under negotiation for city employees. Carol Krager From: Sent: Sunday,June 19, 2022 6:39 PM To: Carol Krager;Jesse Raymundo Subject: Public Comments Attachments: 20220619_182358 jpg; 20220619_182401jpg; 20220619_182405jpg ISome people who received this message don't often get email from kollin.luman82@gmail.com. Learn why this is important Is this what a "green space" should look like during June?You can see a little bit of the drainage "pond" in the middle of the first picture. It looks like a tree has sprouted right next to the rock edge of the "pond", and right next to the fence. This deems like a bad place for a tree to grow deep roots. The rest of the area seems overgrown, though I do not have the botanical background to understand whether this is "good"growth or not. The big concern for me is the tree sprouting out of the intended drainage system. May someone from the city come check this out? Kollin Luman Tigard, OR. 97223 • .. . - \ . ' h . :r•-,;,-.._.. -',=---'` - 1, - ; -'- - ' 5-- -',' r--, . .. ..- ., . •.,. . . . -. .. ;- - • -- ._. • - - - ,.• 7 r-,-2 .,7- . "•-.. . _ . 7-.-'- 40011100101- 4.'• '- lir— . -,F-,A. .,--• A. •-,-. ... ,- ..- . \ ' - '.7!4 ,- ' '-'14 • ,,' . . • . , -.. .,.„...!--;-;„:;vi., ......,;„,_; f.;,,,, :'.'.,,,;..,_ -''•-•..-.-,_ ..,. * -- . -',...-...X4Iiir.-- ..,-;',.],•-•-4-- • - 4;.- ..... __A-P------ -:_•• ....,,,AA.!',..t. k -.1 .\, 7,-, ---, -le- ' - _ ,- •I'i - ---' : --'''• . ' - • --2 - ,i •r .. • ' - .." -'i-_••., 4.-:, -i•...,4-,•.4*,4---,,•_. . .„,,, v7. - - - " -,..- ,„.-t.....,..,,.-- ,. __ ---:-.,,- ..•-,,,,-- . ..„2,--,-,,,---.„.._ • _ . ,:.1 . • • ..........-r_i lir•,..,,}..,mt. IN; ,,,. ,,..„. t t,'''il.:-..:.. . ., --- •:". 1....ii: '-.,,•-,..-AC-- -- 4.*::itik. , ,..: .iipU.4.,'<..-,•, wr .Ar7 ,,,A"r i ''''' - -4o ...... N„:.s - -- 1•„••• r Ate: ... - ' ----- t ',..• - i *--' .. ..1.3'." - 174414:1404141-A;:r414:47.. .. -'*',--%,WFV'r:774,i1.15 --_.... ' '. '. • , . -4 . _i.A.41 . . , , ._,. • 1."I\ \ ' ' .. , .• . .• : '!,..''' ',,71t' ' t'-'Y' --•' 4....-7-:?,44.. ;-._. : - -'-•' k ."•.,.. ' , ,.•:..,kie.,...'. . . 4400A,.' ' ,.. .IPIr ' . ': -. ' - - . ' •:,--k' or• \ .,:' ,r''•4,. -6.414.- ,,- : .- . I,.-.--7.1g'..:1---;: :-"7 ---- le4i, 4 i.-5 :.' 1.ip.1 4•:,..;,k.;.' ' :',..,-{", l•"; \-'s.", j-:':".'.4-..,•7,7-':... •,.._,, . . -,::'', 41# * .- . ''' '7 4gkv.,'. ','r.; .:•••i:- -;'':.., ,''''' ' '- ... ..-1',..--1. 4-, .,1 ' -.-.. .':%-4r,•%C-::,_.- ;._. .7.•' -_'-'4•.....:,",,... _.....-1.4._ ._-.• .,• •-,-,.-.7:-.r IF - IC #1.c! ', - ? - ' •- ''."-g --''Z' '' ;• .../-—L.:‘',---/ .' r A, ‘,.1.- ',.::: ' '.,•:-.;')-:*:,;•,-' 4. ,••• -,.';-=,--:, -,.k1-7-' ,...,; /.'. ._,--- ,r` , ' ''' - .' -*-'1'--• -• .,.... ...... . `6.;,,,4, c - i.. —.. .,, -. • . , '-- , - _. - -..„-- • .- ,•-• , r4 4,, -.., A,-'..;••f•..-, 4, - • ;-A.V, .,4P.7••••,4 '.. ", -L". 4.›. ,•...- 4-,,. ,-,-,-' •,•:e •-•' j;Pf /- '--.., r,-- .nr"-' ':'•--'-'—..-"," ''i I-+R*s.-.. -. -'',, ,,''!-_'1,4..•kr:. ,-..-N' •,- -*: “ ,•V .44.1( r - ? 111911 'IP 4.r..111,k •,. ' - ‘.' ' ...,c ... •:,4, . ..,.4 s-:11.‘, ; ` ".‘. .\ 2+.' . 4, .-.,46 NW . .1 - • +k' -. ',#.1cr. "i:, .4:...; .'..- ". .: V'' ,N,- • '‘,.. .:-. ,s....1.,- . . . - --- • , r ' 41111.7.4. :4-. ' '''.1),-c -N• - ' •• . t• ' --,' ' 1_...,' ,•-...' 'al--.'*Ilk ;-1.• , itog-'•'' . . ' ''''..Y,?‹.''. '",'.'" .7.':fig''. '..‘"k5'' .'----.a'r' :L.•,•' :.m, '' -k:nit .4 - . •k . „ :: • ' - 44, .--, . _ 1••..: ,f.: :6E, • "SSL ryi.•• r .Jl . � �'L • rte . # `4. ,ter"' J.' .•011'-''' ''''rim C .r._; - ' ( . r,-y .•F. ,.1 • • tip P1111 ."..41 i ti � r1.:7'.74" : ,� ' �;'� S` kE• " �'�r.ti I , ir �• � • • rL • • • • T':S' ,n r - $ ate. --,.1• r" R L isktiS` r. ' � � �l yrs- / w ri . .,. � -. ' �yr"'�. ` ' _ • - - . - `-rte rF 4.+Ls,'s - 'f` 'x. - y, - Y,4+ F ...e --4• 'c _P, w;i •,v •'�, -- 1 • �� .!- ��"�{: . .Fah--c.'4` i�` �.< '- ,G '2 Rte'` `�,�. K ,e.:' r+ - _ `. _ r { y. t��Y ,'"yam •{^• x sh�� T• S',il� r - . _ L• 4.:-'.4.e. - "'1� 7'. .'+ -•_ .tI . t.. f ltt. .i tom . • "_k r':y'!.` `•.: f'y �r�e xr F ' ' #YYY a� � a� �tlk 4t, t- Af.,'Pr e..:,`:T` 4;• r :.,t.' .ice' -i — a { . r - ; ,Yr ---..I ;....-'''1 s:�r:. ' 'C. ' j yr • i1G r 'f. .r _ t ' �r1r 4.. 7.4trallef41110016167 is4741,iteapA F „Y 5 . . .:, •,.-•-•:•,,:•-p.. . .f:.. :•, 4gy:a ; • fy • y' arid' - . _______. • ______.1,0 ,...rm„...4„,,.,...„,...„..; :„...... , . •Or 4:4...r"?..- .,.7!..-at?„, Z..If ., =',:j-..14tt.,..-: '4,a1k._......„..m. • y •. '� ti -;•y-71 ;. fix. '''' •:_ =:2± `'‘';t:''' ;F f t I ] •/"..- . 1f, t• �.- ' ,�, • -. ,Ac,' .,i "yam - L 8 =� •. :F _gJ�,� �� `t�� = ' si 7q� P ti ?: -0911 -,..-f,. y • '�'`- S -„...,*-•._,,,...,".-.=...Z , 1 - , -..:14.'1! .-- - ' -.... ''.--1:11.7... k mrr , �� *- •.,-„•.--,. t4,-_,mss , 3 :,;1.— •' S ', JR, a 3 -n al • - $ , y.. � ' =YC..--�A.:L ? i. i' • -ar.:� -.+r �`r a .7� + ?. '':-7.--- :'_•... "gr lel , ' ,•,"7.~ - � ; b4 ZZxx ��. _ • • z" •,-.,, y[. fes: -J,... /f.�.m.? •..1.-10..•'+E,L., � . -,-,,'•-• '�--•;‘,.„%,-:,....�,. A�.LY.OM1 _T' *�.' -'i 1 ,-.:3111%. J s'+ �N 96:4b $i7e G ''',..f: Y:� "y Y" 6 -.: .f tAy� ,*xG(s _ - ��t �' y. TSF.�. - � ..i.'.:.:4' :75''.. ,:1 . , _,, • .. ., . •,. '•' :Je " , '•.'�..•4. • '•`ter'T.. r: ri'''' ',L. gid,. s' ,' ' _ _ From: City of Tigard, OR<webteam@tigard-or.gov> Sent:Tuesday,June 21, 2022 8:34 AM To: Carol Krager<carolk@tigard-or.gov>;Jesse Raymundo<iesse.raymundo@tigard-or.gov>; Webteam <webteam@tigard-or.gov> Subject: *NEW SUBMISSION* Public Meeting Comment Form Public Meeting Comment Form Submission#: 1756252 IP Address: 73.190.81.95 Submission Date: 06/21/2022 8:33 Survey Time: 1 minute,55 seconds You have a new online form submission. Note: all answers displaying"*****"are marked as sensitive and must be viewed after your login. Name Kyle Arnhart Email Complete Address Which agenda item or topic are you commenting on? (Comments are due by noon the day of the meeting) Non agenda Item Comments I am Kyle Arnhart,Vice President of SEIU 503/Local 199 which includes employees from the Library, Public Works and City Hall. We're currently in active bargaining with city management. In our last session,the union was ready to sign a tentative agreement to the latest proposed three year contract with the stipulation that the second year cost of living adjustment(COLA)compensate members for the inflation we are all currently experiencing. However, City Management did not agree and stuck to their original proposal which would not address inflation in year two/2023. I do not believe union members should take a PAY CUT during fiscal year 2023 with forecasted inflation rates still rising. Our members need to survive in the current and future financial climate.The City has three core valves: Respect and Care, Do the Right Thing and Get it Done.l ask that the City Council give City Management the flexibility to increase the COLA at year two.The employees who provide services to the community must keep up with regional cost so they can pay rent,groceries and utilities. I love my job.These employees are passionate about their jobs.The more you value your workers and show it,the more likely they are to valve themselves,the customers and everyone within Tigard. The union is requesting a true COLA in 2023. I appreciate your time, consideration,and flexibility on this matter. Attachment Supporting Documents/Images AIS-4965 3. Business Meeting Meeting Date: 06/21/2022 Length(in minutes): 45 Minutes Agenda Title: Discuss Solid Waste Franchise Fees and Charges Aggregate Report Authored By: Cindy Trimp Presented By: Finance and Court Director Trimp,Public Works Director Rager,and Chris Bell with Bell and Associates Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE This is a Council briefing on solid waste management franchise fees and charges,recent aggregate report,and discussion on council options pertaining to drop box rates,charges and expanded services. ACTION REQUESTED Discuss the review of waste and recycling collection rates,and potential for increasing service levels related to yard debris collection, food waste collection and expanded recycling services and provide the necessary guidance. BACKGROUND INFORMATION Staff is briefing Council on solid waste management franchise requirements pertaining to the municipal code, franchise provisions,and the setting of rates,fees,and charges.Additional information will be provided relating to the recent franchise aggregate report,and options for council consideration regarding rates,fees and charges for compactors and drop boxes. The city contracted with our financial consultant Bell and Associates to review the drop box fees and charges,and provide analysis and options for Council review.Additionally,Council will have an opportunity to review the findings and options,and provide staff direction regarding next actions.Mr.Bell will also be following up on a previous discussion from May 21,2021,regarding increasing service level for residential yard debris collection, food waste collection and introduce discussion on expanded recycling services (Recycle Plus). ALTERNATIVES & RECOMMENDATION Not applicable. ADDITIONAL RESOURCES Attachments Chris Bell PowerPoint ■4 iTigardo ■ ilt - eview of W , • Rg 1 Recycling G , Collection Rates Presented by Chris Bell n Wag, ;- . .r ;; Bell & Associates, Inc. ig, di, rt a 41- J.,. ' r i•'� i • ,;', '.J 17 �rJV/+ , .-. : . ��.k Project Background ,,..,.. .. ,Cii Ilichighia k'y:ice. _.��.,.� - ,4.,:"' �--r21141.1.._1111l.: " �:4`•' ...:xz' , r - 1 ..ter `� : • Two franchised companies collect waste and _Al1 recycling within the City • � Pride Disposal 4071 1 �� Waste Management 0 Il . .Ma . • Tigard Customers 07 ,. ,k , a, . ,, Residential: 14,383 �. I Business: 1,334 - �xi; �.�,� r��VArr Drop Box / Compactor Hauls: 7,085 - . i .,a CAU _— y ' , g7UN:: . . -• • -- -t_ �, 0�o . . _�d • 2021 Adjusted Composite Return •- 1r g �, o 14.54% ,C C fi1..Lf. layy Waste ligt -Managementlifilmmi r Franchise / City of i • ard 1 Collection o � � Territories within ,61 I- ' \)h- the Tigard City T � - - 1 \ i Limits 0 --H.s..., i4/6000 Pride Dispos • 2021 Adjusted Return Description Roll Cart Container Drop Box Composite Revenue $6,427,704 $4,994,954 $3,857,309 $ 15,279,967 Allowable Costs $5,420,753 $4,207,845 $3,429,490 $ 13,058,088 Franchise Income $ 1 ,006,951 $787, 109 $427,819 $2,221 ,879 Return on 15.7% 15.8% 11 . 1 % 14.5% Revenue 2022 Projection Assumptions ANK . . , pl ' 1 _ 7' W Fuel Increase of 84% 1 „ 04 ei from a combination of • - ' Increased residential filAwasending tax credits " :': 4� glass collection gnaw o -Pifrequency from (71/0) and federal policy (15%) ik monthly to every other week effective in July y Solid Waste Disposal v_ T - - }: New contract with Increase of 7.3% • Teamsters effective If r)k:•.!, ,a March 2022. First year 41�' ! ,.7; Yard Debris by 4.8% � •,A.:1 �, .Itiolit\ - ��.: �; ;. , ; � • R. FF,_1,0 increase is 6.2% Metro has proposed ; '� 1:• • • a V ' ` " average increases of 7.4% over the next five '�• ; years •' •:tea,.„ o1: • es: 2022 Projected Return Description Roll Cart Container Drop Box Composite Revenue $6,509,971 $5,057,506 $4, 117,695 $15,685, 172 Allowable Costs $5,794,309 $4,528,509 $3,719,633 $ 14,042,451 Franchise Income $715,662 $528,997 $398,062 $ 1 ,642,721 Return on 11 .0% 10.5% 9.7% 10.5% Revenue Escalating Costs to Provide Services Beyond 2022 • The cost of Metro's endless rate increases to Tigard Metro residents and businessesear Disposal 65 gal cart 4 yard cont. • Truck and Equipment Ra - disposal cost disposal cost replacement delays and cost 2020 $ 98.35 $ 8.61 $ 93.69 increases 2021 $ 115. 15 $ 10.08 $ 109.69 • Finding qualified skilled labor 2022 $ 123.29 $ 10.80 $ 117.45 • Inflation 2023 $ 133.54 $ 11 .69 $ 127.21 2024 $ 144.07 $ 12.62 $ 137.24 2025 $ 154.21 $ 13.50 $ 146.90 2026 $ 165.06 $ 14.46 $ 157.24 : . ,,: �k Rate Recommendation t;;,,,,::,, .. ,,,, .:- 1. 1- fir .• • -..-' 1` ` , 4 -_� 1:� _i! - -21.'.. � -At r , ..ter-' �; : • Increase cart and container collection rates by 1i passing through the July 1, Metro disposal fee � _ increase. 4071 � I _ • Residential Roll Cart Customers ." 35 gallon cart - $0.51 °. . 65 gallon cart - $0.73 C . 0 W .tilli ;'` ` ' V ,_... '. . I • Commercial Container Customers wa*w ino�n • ,� qac uro�" 2 yard weekly - $4.68 I � • •. � .�� 4yard weekly - $9.37 -C C f.l,u. Proposed Yard Debris Collection Program Changes e ` Weekly Yard Debris & Food Waste Collection ' � �' Implementation on January 1, 2023 • Increase collection rate by $2.93 per customer 1 .. per month r , . l 44 r 440 J .„14 - L a 3 . ...�°� Weekly Yard Debris Collection ��=="� _ � w4' • Implementation on January1, 2023 p11L- ' . • Increase collection rate by $2.33 per customer per month - 9 ,.. 5„ Yard Debris & Food y G-' 'r.. '1•' ��'- > ;.,.._ Wast e t..:.;,. .., ..7. ..-Amin!tem- -44_,A4,„.;. .„. . , .: _,..„. j . ,,, ,, . i, - , it' .._,t. [.\ : ':1,4 • Previous study results reveal approximately 3% ` ` Iof the collected mix is food waste : -C.' F''R #11.;4 Cf, FmLi.14 - - __ . i � 46. 4071 1 �471 _- .-air-. ` • The additional cost to capture 248 tons of food ' . _ - --_ - - . waste in Tigard is $95,910 in 2023 _ E = • The cost per ton is $387 47 : - A • The rate increase necessary to add food waste �. :. _ n,aato the collected yard debris is $0.45 per :a, rZeZ :' ' customer per month. 1i //l/mcAurioN-r + 1. : . .. . .Z-z — 1 - C 11-...-- C C Wi ga Rec cle Plus Subscri tion Programy p • Subscription provided in • Monthly Rate is $2.55 Tigard by Pride and WM I : • Pickup Fee is $9.45 per event - � r • Collection of recyclable items • Service will commence with not provided in current the change to every other curbside program week glass collection • Collected Materials • Plastic Film • #1 Plastic Clamshells Oji 1111111IW • Textiles A` • Compact Fluorescent Lights MINN " t _. `I gimp I s • u4•• A WORAT1pM TWINS er 11 =-� .. .: City Council . 4 -1 w ,..., ,,,. .._ . .,.,,..,,,. 4._iir,,. Considerations l-. .fir "4:4-.04,-;4f. ...;s?' — ' 1.4,A. ,i .itr..' t ,., r ;0„ : • Implement every other week glass collection — ` ` I no rate impact due to the high collection _ margins ill i • 4071 1 -w �. . -- - A • Pass through the Metro disposal fee increase . .� r effective as soon as possible (July / August) • Approve the Recycle Plus program for residents pp Y p g !; �, that want to subscribe • `'. ` ;'I qac�ro��r Increase the collection frequency of yard debris It - i iil N : . . from every other week to weekly on January 1, ilit ' ' r v ` 4Q ii* .' °�' 2023. The monthly increase is $2.33. I` — ` " 4 I INI,o. 10a. • Adding food waste to the yard debris increases • - the cost to $2.93 per month. AIS-4983 4. Business Meeting Meeting Date: 06/21/2022 Length(in minutes): 30 Minutes Agenda Title: Emergency Management Planning Update Authored By: Mike Lueck Presented By: Mike Lueck Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: 06/07/2022 Information EXPLANATION OF ISSUE The purpose of this briefing is to inform Council about some of the activities relevant to hazard planning and disaster preparedness in support of outcomes related to Council Goal 3. Tigard continues to make great progress in hazard mitigation and disaster planning,and is an excellent regional partner in this work. At this Council briefing,the Emergency Services Coordinator will provide a status update of the 2022 Natural Hazard Mitigation Plan review and revision effort. A high-level summary of the local disaster/emergency response planning,training and exercising efforts in the short term and long term will also be shared. ACTION REQUESTED No action required at this time. The Emergency Services Coordinator estimates that a followup presentation and request to adopt the revised 2022 Natural Hazard Mitigation Plan will be scheduled for the late fall to early 2023. High-level information will also be included in quarterly Council Goal update presentations;next is planned for July/Aug BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations In 2008,the City's original Natural Hazard Mitigation Plan was adopted;the Emergency Services Coordinator returned to Council in 2013 and 2018 with updates for adoption.The current countywide update project is expected to be completed in the fall when we will return to council again to request consideration of formal adoption of the new update. Public Involvement In support of the update project,Community Engagement will work alongside the technical working group to solicit whole community participation in both the plan development phase and the final plan update review phase before it is brought back to council for formal adoption in the fall. Impacts (Community, Budget,Policies and Plans/Strategic Connection) There is a requirement for a$3,800 in-kind match requirement to participate in the federal grant funded multi-agency update project.The City's Emergency Service Coordinator (steering committee lead) has been maintaining a detailed accounting for the technical support team on time,activities and forecasts. The records show that the City will continue to exceed the threshold requirement of the match. All of Tigard's emergency management plans are connected and cross-reference each other;therefore any changes made to one plan requires the other plans to be updated.The offset rotation of the five-year updates of the different plans facilitates the integration of the revisions in each plan. Additionally,during the plan updates the steering committee and technical team focus on ensuring that the plan is connected to the city's strategic plan,council goals and diversity,equity and inclusion efforts. ALTERNATIVES & RECOMMENDATION The choice to once again participate in the five-year countywide Natural Hazard Mitigation Plan update really enables a broader collaboration with Tigard's surrounding jurisdictions,giving the City a better understanding of the risk and impacts of multiple hazards for the county as a whole.Innovated Emergency Management (IEM),the county contracted facilitator for this plan update,has done a good job shepherding the County,its jurisdictions,and stakeholder subject-matter experts,and collecting data for discussion during each planning meeting. Before each meeting,IEM conducts research and presents background information on issues to be addressed. If Tigard were to navigate this project solo,it would not produce a final product with the same level of success as this collaborative effort. It is recommended that the City continue the Emergency Management Cooperative approach in the future. ADDITIONAL RESOURCES Attachments Council Agenda Items EM • ....., ,....i:c.t. IR.'. c e it37 of .. .., Ie.Ai its.:4,01....".•'......I.% pp, '' . p • 5 A•4 .... '''" -1 ,,,sl:•.5P. , . t. .111":.°44rajpiill" 4 •Iir ithlitA4P••.-„iN 4 . - .' ..:7, Ai. It P1 ' AI „,....,.....„, ,-4%--ii.. ' .....1k4u! • 7....,111,„-40:•.......1,....*.41\111-- ;1.4.iiiftitzi..,:lik - .... .„....•.:....„...t....v ., - - - i1. ,: rip. ±,ii.- -,_.: '' ' .- -14...; sl...7'..mT-4, ...7. ,...V.,,. " ---.. ..s. .''''Mr:''',::•-a..-L• ..., , ' !la ' It. gliglipriM. ft& ." .__ Emergency Management ., . -, •...:. melpikt.., kei,n„-, -4:•., .- . . , . .... •. -....,-,,, .„ ..A.- Update ..... ,7., . . • ,,, • ..,, .. 71'7'7 .. .45,,. IP- ,e.•-.• '''.., ' L -...,...2.14-0,.-. •••••Ni*:— Alb ,Ly,ING 411110 II .. A - Mike Lueck, Emergency Services Coordinator II 5 ;;-' '.1, MAN wands •1 111 June 21, 2022 ; -I. . 1 ,- _ . • -'• •• •• lcuoucEbtar .. • m • • • .• '' . 1 por0^1%....--- ., :. 1 AI - k__.. L TIGAR . . .. ,.. ...., . ' yr a ..% ,... _L Y. IC A .-..".. . 11111k. '-'V----. :. '. . ..,i6 • ._ .1.• - -A-'t rIf I "•t -.‘ '_:. ,.• • .- •'. '!'1:.•I r:, 1• • '-.sir:- -.- .- • --,-.i. "- . '"•••-, 5..-'-....„,-‘••• '6,A1, , ...-.0,- • L 4 A.. '1.1-- 0.• -- .' - - _. ,.....`,.."' ' •dr t.,"- • `kAillitt., . 1Fgel* fell ..-•• • ",-— . ' _ d i jii... , - II PP- .•4. Natural Hazard Mitigation Plan (NHMP Update & Disaster Response PlanninJ. Training and Exercising Summary Tigard:An equitable community that is walkable, healthy, and accessible for everyone. ,' q• TIGARD NHMP B 44 - ,. ellik • History for Tigard -�, _. . , • Purpose and Why q-• . 1 ,I jig. • III I - Tigard:An equitable community that is walkable, healthy, and accessible for everyone. 't:41 • i i • . . • • i • - • - . 1 . NI Identified Hazards . • . f. . .1 ' 'r vp01#11 • r TIGARD -. A 7 it •Er S• , tip•, ...I'4.' sidimi , f jik Dam failure Drought 1 . . Extreme Heat . Earthquake . Flood Landslide Flooding in Tigard 2015 ,-.- Volcanic ash Wildland fire and smoke Tigard:An equitable community that is Tornado / G u st n a d o (windstorm) walkable, healthy, and accessible for everyone. Winter storm (snow and ice) ,-- ,,, 1.4, At . N. i , • IN, . k k ,..„. ;...:...t.t... . dip ,.i. . .Y i - ., Er ...-. .7.- .. .. ._ .." EMERGENCY TIGARD Project 1 Phases J... ..,. ..... -p1/4 4..it,„ , PLAN k. '14 :id ,,. L ,krt..,-- ,Af i �r Current Progress � r ,Y j: 4 1` ) . t '-il Proposed Plan "`�,- - rn,Ill -virtii -,-)4.:074.4-- :---)"IX, C)1 CouS-41,21Y voigto:-.3: Dc;i P 4727 ( 411Fuintlia4$ NHMP Next Steps Di .ex cog-load rPcritical 24,4<,.. ....-:‘;--% MD RESUME Plfdtleri -, tifric: .. cybet' * occoparit Tigard:An equitable community that is walkable, healthy, and accessible for everyone. ?: 1,#-,„4,1,14114-,,_, ruII11 I I 6,1Xa .a nsasternat .2 , , rill , g 442 . ruc TIGARD Disaster Responseakin"4'. .. .. 5 � , :..: . - ev.asita6'*rillans Training, Exercising .a;s . a rn 1 I s.ity a rain bro �. ;yt�eafl i''' '..r �:c5„,..;i'di , $H1es yRielk••m•_ �w Ic, data y r . I. • Air ril„.. . wary .44r ,i,I,.p9Cnik,„T eY. tn n i,y1 :n. e etn • Current Plans ... .. , MUseful Procedures, Protocol i hP - v'.`t' Powers and Partners �Q 1;?1 _ V i • Mutual Aid Partners —, 0 , 0 • Infrastructure Stakeholders 0 b A 0 • Current Focused Priority • Trainingi 440 Ai -�-- • Exercising Tigard:An equitable community that is walkable, healthy, and accessible for everyone. wir_ , ,_ Cityof T1 ardiii m II 11111 1111111mila I QUESTIONS? ___ip. . IIIIII II li Lid 1 I IP0LCL- i lir4tt Mike Lueck, Emer• ency Services Coordina v i ii 1 Mi• tiara -or. L _ 1\1i (503) 718-2593- I 121IV' ' AIS-4990 5. Business Meeting Meeting Date: 06/21/2022 Length(in minutes): 15 Minutes Agenda Title: PUBLIC HEARING: FY 2022 FOURTH QUARTER BUDGET SUPPLEMENTAL Authored By: Steve Kang Presented By: Steve Kang Item Type: Motion Requested Resolution Public Hearing Public Hearing Yes Legal Ad Required?: Publication Date: 06/16/2022 Information EXPLANATION OF ISSUE The FY 2022 Fourth Quarter Budget Supplemental is submitted to the City Council for review,consideration and adoption. ACTION REQUESTED The Finance Department recommends the City Council approve the FY 2022 Fourth Quarter Budget Supplemental. BACKGROUND INFORMATION KFY FACTS AND INFORMATION SUMMARY The following is the summary of items that require council action for FY 2022 Fourth Quarter Budget Supplemental: City Management (CM): •Tigard Festival of Balloons Funding •Funding Source-Total Requested Assistance is$65,000. On May 24th the Council approved the use of Transient Lodging Tax to fund this year's Tigard Festival of Balloons (TFOB). •Background and request description-Historically,the City has been a sponsor of the Tigard Festival of Balloons (TFOB)which has celebrated and drawn visitors to the Tigard community since 2004.Due to the COVID-19 pandemic,the last event was held in 2019.TFOB Executive Director, Cindy Murphy, announced that TFOB will return June 24-26,2022. The City of Tigard's involvement includes providing both in-kind and financial support to ensure a quality and safe event is provided for Tigard residents and the many others who visit our community. Now that the event will be held in June 2022,TFOB has requested City in-kind and financial support. It is recommended that the City provide$65,000 from the Transient Lodging Tax fund balance to assist with ensuring we have another successful and safe event. TFOB has also agreed to work with the City to promote the event as part of Tigard's 60th celebration, which also didn't occur because of the pandemic.We are working with TFOB on the specifics. City Management (CM) •Request for Additional Budget Appropriations for HR Staffing Expenses •Funding Source-Total request is$41,600 to be funded by Central Service Fund Contingency •Background and request description—The Human Resources Division requests additional funding to cover the cost of unexpected upcoming costs related to staffing.Two HR business partners are leaving the city during the month of June,and both will require PTO cash out.Additionally,HR will hire an interim director to begin work prior to the current director's retirement with approximately one month of overlap. HR will also hire a part-time temporary HR analyst to assist with workload while the HR business partner vacancies are filled. ALTERNATIVES & RECOMMENDATION Do not approve the FY 2022 Fourth Quarter Budget Supplemental. ADDITIONAL RESOURCES Fiscal Impact Fiscal Information: Cost: $130,000 Budgeted (yes or no): No Where Budgeted(department/program):N/A Additional Fiscal Notes: The FY 2022 Fourth Quarter Supplemental to the Revised Adopted Budget represents an overall increase of$130K to appropriation line items across three funds. This total includes components, such as appropriated contingencies, that were included in the FY22 Adopted Budget. This requested total represents the net total of the changes. The increase in the expenditures is supported through Contingency and Reserves for Future Expenditures. This supplemental will reduce city's reserves by$65K. Please refer to Exhibits A and B which summarize the fiscal impact of the quarterly supplemental budget by fund. Attachments FY22 Q4 Resolution FY22 Q4 Supplemental_Summary FY22 Q4 Exhibit A FY22 Q4 Exhibit B CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 22- A RESOLUTION TO ADOPT THE FY 2022 FOURTH QUARTER BUDGET SUPPT.FMENTAL INCLUDING BUDGET ADJUSTMENTS TO COMMUNITY DEVELOPMENT, COMMUNITY SERVICES,PUBLIC WORKS,AND POLICY AND ADMINISTRATION WHEREAS,the city acknowledges those items that were unknown at the time the FY 2022 budget was adopted; and WHEREAS,the city recognizes approximately$130,000 of unanticipated budget in operations and transfers;and WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, reserve for future expenditures,and contingency. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The FY 2021-22 Budget is hereby amended as detailed in Exhibit B. SECTION: This resolution is effective immediately upon passage. PASSED: This day of 2022. Mayor-City of Tigard AITLST: City Recorder-City of Tigard RESOLUTION NO. 22- Page 1 CITY OF TIGARD - BUDGET SUPPLEMENTAL 6/8/2022 FY 2021-2022 Quarter: 4 Item # Department Fund Division Request Title Request Funding Total Amount Detailed Description Source Q4CM01 City Management MULTIPLE 5910-Community Events 2022 Tigard Festival of Balloons NEW Reserve for $ 65,000 On May 24th,the City Council approved the use of the Transient Lodging Tax to fund this year's The Tigard Festival of Balloons(TFOB). Funding Future Below is the brief description of the TFOB shared during the council meeting. Expenditures Historically,the City has been a sponsor of the Tigard Festival of Balloons(TFOB)which has celebrated and drawn visitors to the Tigard community since 2004. Due to the COVID-19 pandemic,the last event was held in 2019.TFOB Executive Director,Cindy Murphy, announced that TFOB will return on June 24-26, 2022. The City of Tigard's involvement includes providing both in-kind and financial support to ensure a quality and safe event is provided for Tigard residents and the many others who visit our community. Since 2005,the City's financial support has ranged from$10,000 to$20,0000 annually. For Fiscal Year 2022, no funds were requested because of the pandemic. Now that the event will be held in June 2022,TFOB has requested City in-kind and financial support.Teammates from various departments are working with TFOB as we have in the past. Due to a restructuring of the organization's finances,escalating event costs, and the fact that this is the first TFOB since pre-pandemic,TFOB is requesting increased funding for 2022. It is recommended that the City provide$65,000 from the Transient Lodging Tax fund balance to assist with ensuring we have another successful and safe event.TFOB has also agreed to work with the City to promote the event as part of Tigard's 60th celebration,which also didn't occur because of the pandemic.We are working with TFOB on the specifics. Q4CM02 City Management 600-Central Services 1100-Human Resources Additional Funds for HR Staffing NEW Contingency $ 41,600 The Human Resources Division requests additional funding to cover the cost of unexpected upcoming costs related to staffing.Two HR Fund Expenses business partners are leaving the city during the month of June and both will require PTO cash out. Additionally, HR will hire an interim director to begin work prior to the current director's retirement with approximately one month of overlap. HR will also hire a part-time temporary HR analyst to assist with workload while the HR business partner vacancies are filled. 1 of 1 Exhibit A Q4CM01-2022 Tigard Festival of Balloons Funding On May 24th,the City Council approved the use of the Transient Lodging Tax to fund this year's The Tigard Festival of Balloons(TFOB). Below is the brief description of the TFOB shared during the council meeting. Historically,the City has been a sponsor of the Tigard Festival of Balloons(TFOB)which has celebrated and drawn visitors to the Tigard community since 2004. Due to the COVID-19 pandemic,the last event was held in 2019.TFOB Executive Director,Cindy Murphy,announced that TFOB will return on June 24-26,2022. The City of Tigard's involvment includes providing both in-kind and financial support to ensure a quality and safe event is provided for Tigard residents and the many others who visit our community.Since 2005,the City's financial support has ranged from$10,000 to$20,0000 annually. For Fiscal Year 2022,no funds were requested because of the pandemic. Now that the event will be held in June 2022,TFOB has requested City in-kind and financial support.Teammates from various departments are working with TFOB as we have in the past. Due to a restructuring of the organization's finances,escalating event costs,and the fact that this is the first TFOB since pre-pandemic,TFOB is requesting increased funding for 2022. It is recommended that the City provide$65,000 from the Transient Lodging Tax fund balance to assist with ensuring we have another successful and safe event.TFOB has also agreed to work with the City to promote the event as part of Tigard's 60th celebration,which also didn't occur because of the pandemic.We are working with TFOB on the specifics. Fund 1 of 2 FY 2022 Q4 Revised Transient Lodging Tax Fund Revised Q3 Amendment Q4 Resources Beginning Fund Balance $ 727,638 $ - $ 727,638 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 370,978 $ - $ 370,978 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 3,600 $ - $ 3,600 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 1,102,216 $ - $ 1,102,216 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 260,863 $ 65,000 $ 325,863 Contingency $ - $ - $ - Total Budget $ 260,863 $ 65,000 $ 325,863 Reserve For Future Expenditure $ 841,353 $ (65,000) $ 776,353 Total Requirements $ 1,102,216 $ - $ 1,102,216 Exhibit A Q4CM01-2022 Tigard Festival of Balloons Funding On May 24th,the City Council approved the use of the Transient Lodging Tax to fund this year's The Tigard Festival of Balloons(TFOB). Below is the brief description of the TFOB shared during the council meeting. Historically,the City has been a sponsor of the Tigard Festival of Balloons(TFOB)which has celebrated and drawn visitors to the Tigard community since 2004. Due to the COVID-19 pandemic,the last event was held in 2019.TFOB Executive Director,Cindy Murphy,announced that TFOB will return on June 24-26,2022. The City of Tigard's involvment includes providing both in-kind and financial support to ensure a quality and safe event is provided for Tigard residents and the many others who visit our community.Since 2005,the City's financial support has ranged from$10,000 to$20,0000 annually. For Fiscal Year 2022,no funds were requested because of the pandemic. Now that the event will be held in June 2022,TFOB has requested City in-kind and financial support.Teammates from various departments are working with TFOB as we have in the past. Due to a restructuring of the organization's finances,escalating event costs,and the fact that this is the first TFOB since pre-pandemic,TFOB is requesting increased funding for 2022. It is recommended that the City provide$65,000 from the Transient Lodging Tax fund balance to assist with ensuring we have another successful and safe event.TFOB has also agreed to work with the City to promote the event as part of Tigard's 60th celebration,which also didn't occur because of the pandemic.We are working with TFOB on the specifics. Fund 2 of 2 FY 2022 Q4 Revised General Fund Revised Q3 Amendment Q4 Resources Beginning Fund Balance $ 29,309,592 $ - $ 29,309,592 Property Taxes $ 18,452,556 $ - $ 18,452,556 Franchise Fees $ 6,701,356 $ - $ 6,701,356 Special Assessments $ - $ - $ - Licenses&Permits 5 1,132,119 $ - $ 1,132,119 Intergovernmental $ 7,969,892 $ - $ 7,969,892 Charges for Services $ 242,743 $ - $ 242,743 Fines&Forfeitures $ 2,128,301 $ - $ 2,128,301 Interest Earnings 5 300,675 $ - $ 300,675 Miscellaneous $ 369,144 $ - $ 369,144 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 244,000 $ 65,000 $ 309,000 Total Resources $ 66,850,378 $ 65,000 $ 66,915,378 Requirements Community Development $ 4,567,392 $ - $ 4,567,392 Community Services 5 28,194,680 $ 65,000 $ 28,259,680 Policy and Administration $ 1,676,325 $ - $ 1,676,325 Public Works 5 - $ - $ - Program Expenditures Total $ 34,438,397 $ 65,000 $ 34,503,397 Debt Service $ - $ - $ - Loan to TCDA 5 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds 5 4,498,714 $ - $ 4,498,714 Contingency $ 626,712 $ - $ 626,712 Total Budget $ 39,564,823 $ 65,000 $ 39,629,823 Reserve For Future Expenditure $ 27,285,555 $ - $ 27,285,555 Total Requirements $ 66,850,378 $ 65,000 $ 66,915,378 Exhibit A Q4CM02-Additional Funds for HR Staffing Expenses The Human Resources Division requests additional funding to cover the cost of unexpected upcoming costs related to staffing.Two HR business partners are leaving the city during the month of June and both will require PTO cash out.Additionally, HR will hire an interim director to begin work prior to the current director's retirement with approximately one month of overlap. HR will also hire a part-time temporary HR analyst to assist with workload while the HR business partner vacancies are filled. FY 2022 Q4 Revised Central Services Fund Revised Q3 Amendment Q4 Resources Beginning Fund Balance $ 3,136,865 $ - $ 3,136,865 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 38,150 $ - $ 38,150 Charges for Services $ 12,428,617 $ - $ 12,428,617 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 90,000 $ - $ 90,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 1,225,710 $ - $ 1,225,710 Total Resources $ 16,919,342 $ 16,919,342 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 15,377,402 $ 41,600 $ 15,419,002 Public Works $ - $ - $ - Program Expenditures Total $ 15,377,402 $ 41,600 $ 15,419,002 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 213,200 $ (41,600) $ 171,600 Total Budget $ 15,590,602 $ - $ 15,590,602 Reserve For Future Expenditure $ 1,328,740 $ - $ 1,328,740 Total Requirements $ 16,919,342 $ $ 16,919,342 Exhibit B Total All Funds FY 2022 Q4 Revised Total All Funds Revised Q3 Amendment Q4 Resources Beginning Fund Balance $ _ 186,813,599 $ - $ 186,813,599 Property Taxes $ 23,265,605 $ - $ 23,265,605 Franchise Fees $ 6,701,356 $ - $ 6,701,356 Special Assessments $ 50,000 $ - $ 50,000 Licenses&Permits $ 17,881,070 $ - $ 17,881,070 Intergovernmental $ 16,256,042 $ - $ 16,256,042 Charges for Services $ 56,719,220 $ - $ 56,719,220 Fines&Forfeitures $ 2,229,590 $ - $ 2,229,590 Interest Earnings $ 1,911,000 $ - $ 1,911,000 Miscellaneous $ 683,656 $ - $ 683,656 Other Financing Sources $ 25,298,270 $ - $ 25,298,270 Transfers In from Other Funds $ 59,702,059 $ 65,000 $ 59,767,059 Total Resources $ 1.397,511,467 $ 65,000 $ 397,576,467 Requirements Community Development $ 7,737,484 $ - $ 7,737,484 Community Services $ 30,723,709 $ 65,000 $ 30,788,709 Policy and Administration $ 20,088,946 $ 41,600 $ 20,130,546 Public Works $ 32,813,588 $ - $ 32,813,588 Program Expenditures Total $ 91,363,727 $ 106,600 $ 91,470,327 Debt Service $ 9,672,764 $ - $ 9,672,764 Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ 81,320,375 $ - $ 81,320,375 Transfers to Other Funds $ 58,385,559 $ 65,000 $ 58,450,559 Contingency $ 2,564,912 $ (41,600) $ 2,523,312 Total Budget $ 243,308,337 $ 130,000 $ 243,438,337 Reserve For Future Expenditure $ 154,203,130 $ (65,000) $ 154,138,130 Total Requirements $ 397,511,467 $ 65,000 $ 397,576,467 Exhibit B General Fund FY 2022 Revised General Fund Revised Q3 Q4CM01 Q4 Resources Beginning Fund Balance $ 29,309,592 $ 29,309,592 Property Taxes $ 18,452,556 $ - $ 18,452,556 Franchise Fees $ 6,701,356 $ - $ 6,701,356 Special Assessments $ - $ - $ - Licenses&Permits $ 1,132,119 $ - $ 1,132,119 Intergovernmental $ 7,969,892 $ - $ 7,969,892 Charges for Services $ 242,743 $ - $ 242,743 Fines&Forfeitures $ 2,128,301 $ - $ 2,128,301 Interest Earnings $ 300,675 $ - $ 300,675 Miscellaneous $ 369,144 $ - $ 369,144 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 244,000 $ 65,000 $ 309,000 Total Resources $ 66,850,378 $ 65,000 $ 66,915,378 Requirements Community Development $ 4,567,392 $ - $ 4,567,392 Community Services $ 28,194,680 $ 65,000 $ 28,259,680 Policy and Administration $ 1,676,325 $ - $ 1,676,325 Public Works $ - $ - $ - Program Expenditures Total $ 34,438,397 $ 65,000 $ 34,503,397 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 4,498,714 $ - $ 4,498,714 Contingency $ 626,712 $ - $ 626,712 Total Budget $ 39,564,823 $ 65,000 $ 39,629,823 Reserve For Future Expenditure $ 27,285,555 $ - $ 27,285,555 Total Requirements $ 66,850,378 $ 65,000 $ 66,915,378 Exhibit B Transient Lodging Tax Fund FY 2022 Revised Transient Lodging Tax Fund Revised Q3 Q4CM01 Q4 Resources Beginning Fund Balance $ 727,638 $ - $ 727,638 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 370,978 $ - $ 370,978 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 3,600 $ - $ 3,600 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - 1 Total Resources $ 1,102,216 $ - $ 1,102,216 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 260,863 $ 65,000 $ 325,863 Contingency $ - $ - $ - Total Budget $ 260,863 $ 65,000 $ 325,863 Reserve For Future Expenditure $ 841,353 $ (65,000) $ 776,353 Total Requirements $ 1,102,216 $ - $ 1,102,216 Exhibit B Central Services Fund FY 2022 Revised Central Services Fund Revised Q3 Q4CM02 Q4 Resources Beginning Fund Balance $ 3,136,865 $ - $ 3,136,865 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 38,150 $ - $ 38,150 Charges for Services $ 12,428,617 $ - $ 12,428,617 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 90,000 $ - $ 90,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 1,225,710 $ - $ 1,225,710 1 Total Resources $ 16,919,342 $ Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 15,377,402 $ 41,600 $ 15,419,002 Public Works $ - $ - $ - Program Expenditures Total $ 15,377,402 $ 41,600 $ 15,419,002 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 213,200 $ (41,600) $ 171,600 Total Budget $ 15,590,602 $ - $ 15,590,602 Reserve For Future Expenditure $ 1,328,740 $ - $ 1,328,740 Total Requirements $ 16,919,342 $ $ 16,919,342 AIS-4991 6. Business Meeting Meeting Date: 06/21/2022 Length(in minutes): 5 Minutes Agenda Title: Management/Non-Represented Cost of Living Adjustment Authored By: Dana Bennett Presented By: HR Director Bennett Item Type: Public Hearing Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The cost of daily life has been impacted by inflationary factors during the past year and the city of Tigard employees are not exempt from these inflationary factors. The COLA-cost-of-living increase proposed is 5.1% for the management and non-represented employees effective July 1,2022 through June 30,2023. The city's Management and Non-Represented employees are not part of existing employment contract negotiations. The fiscal impact is included along with the CPI-10-year history. ACTION REQUESTED Approve a resolution setting a cost of living increase for management and non-represented employees for fiscal year 2023. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations The city has historically relied on the annual average of the prior year to guide COLA increases using the CPI-West Urban (series 400). Impacts (Community, Budget,Policies and Plans/Strategic Connection) The city will use existing appropriations to meet this increase in personnel services until a budget supplemental can be brought before council in early FY23. ALTERNATIVES & RECOMMENDATION ADDITIONAL RESOURCES Fiscal Impact Cost: $916,000 Budgeted (yes or no): Partial Where Budgeted(department/program): Multiple Departments Additional Fiscal Notes: *4%is currently built into the budget in the contingency fund or($1,167,000 for all staff) **Estimates include salary and benefits FUND All 100 200 230 270 500 510 530 600 630 640 650 660 916,000 373,000 6,000 23,000 21,000 4,000 11,000 17,000 315,000 49,000 83,000 13,000 1,000 Attachments CPI-W West Urban Resolution CPI for Urban Wage Earners and Clerical Workers (CPI-W) 12-Month Percent Change https://data.bls.gov/cgi-bin/dsry?cw Area: West Item: All items Years: 2012 to 2022 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual 2012 2.7 2.5 2.5 2.0 1.9 1.9 1.6 2.0 2.0 2.5 1.8 1.6 2.1 2013 1.5 1.9 1.3 1.0 1.0 1.4 2.0 1.5 1.2 0.6 1.2 1.7 1.4 2014 1.6 1.1 1.4 1.7 2.2 2.2 2.2 2.0 1.9 1.8 1.3 0.8 1.7 2015 0.0 0.2 0.6 0.5 0.8 0.7 0.9 0.8 0.4 0.6 1.1 1.6 0.7 2016 2.6 1.9 1.1 1.5 1.0 1.2 0.9 1.1 1.7 2.1 2.2 2.3 1.6 2017 2.3 3.0 3.0 2.8 2.6 2.4 2.5 2.8 3.0 3.0 3.2 3.3 2.8 2018 3.3 3.2 3.3 3.5 3.7 3.9 3.9 3.8 3.5 3.7 3.5 3.1 3.5 2019 2.6 2.3 2.4 2.8 2.9 2.6 2.5 2.4 2.5 2.7 2.7 2.7 2.6 2020 2.9 3.1 2.5 1.2 0.6 1.1 1.7 2.2 1.9 1.3 1.5 1.7 1.8 2021 1.7 2.0 2.9 4.4 5.4 6.0 5.9 5.7 5.8 6.5 7.2 7.8 5.1 2022 8.4 8.5 9.4 8.9 8.8 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 22- A RESOLUTION OF THE CITY OF TIGARD SETTING A COST-OF-LIVING INCREASE FOR MANAGEMENT AND NON-REPRESENTED EMPLOYEES FOR FISCAL YEAR 2023. WHEREAS, the city recognizes that the cost of daily life has been impacted by inflationary factors during the past year,and WHEREAS,the city recognizes that its employees are not exempt from the impact of these inflationary factors, and WHEREAS, the city's Management and Non-Represented employees are not part of an existing negotiated employment contract,and WHEREAS,the City Council wishes to set a cost of living increase for those Management and Non-Represented employees at 5.1%,effective July 1,2022. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The council sets a cost-of-living increase for the management and non-represented group of employees effective July 1,2022 through June 30,2023. SECTION 2: The city will use existing appropriations to meet this increase in personnel services until a budget supplemental can be brought before council in early FY23. SECTION 2: The appropriate budget supplemental to make the funds whole with this change will come before the City Council in the early fall of 2022. SECTION 3: The resolution is effective July 1,2022. PASSED: This day of 2022. Mayor-City of Tigard A'1'1'LST: City Recorder-City of Tigard RESOLUTION NO. 22- Page 1