TCDA Minutes - 04/12/2022 • City of Tigard
Tigard Business Meeting —Agenda
TIGARD CITY COUNCIL,LOCAL CONTRACT REVIEW BOARD AND TOWN CENTER
DEVELOPMENT AGENCY MEETING
MEETING DATE APRIL 12,2022- 6:30 p.m. Business Meeting Rev. 4/7/2022 to remove Item No. 11:
AND TIME: Discuss Charter Interpretation- Placeholder
MEETING Remote participation only. See PUBLIC NOTICE below.
LOCATION:
PUBLIC NOTICE:In accordance with the City of Tigard's Emergency Declaration related to COVID-19 and Ore on
House Bill 4212,this will be a virtual meeting where Council and staff will participate remotely.There will be no
in-person public testimony during this meeting.
How to comment:
•Written public comment may be submitted electronically at www.tigard-or.gov/Comments.All comments must
be submitted before noon the day of the meeting.
•If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan
on limiting your testimony to three minutes.
SEE ATTACHED AGENDA
VIEW LIVESTREAM ONLINE: https://www.tigard-or.�zov/boxcast
CABLE VIEWERS:The first City Council meeting of the month may be shown live on Channel 28 at 6:30 p.m.The
meeting will be rebroadcast at the following times on Channel 28:
Thursday 6:00 p.m. Sunday 11:00 a.m.
Friday 10:00 P.M. Monday 6:00 a.m.
' City of Tigard
Tigard Business Meeting—Agenda
TIGARD CITY COUNCIL,LOCAL CONTRACT REVIEW BOARD AND TOWN CENTER
DEVELOPMENT AGENCY
MEETING DATE APRIL 12,2022- 6:30 p.m.Business Meeting Rev. 4/7/2022 to remove Item No. 11:
AND TIME: Discuss Charter Interpretation- Placeholder
MEETING Remote participation only.
LOCATION:
6:30 PM
1. BUSINESS MEETING
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Call to Council and Staff for Non-Agenda Items
2. PROCLAMATIONS AND RECOGNITION 6:35 p.m. estimated time
A. PROCLAIM APRIL AS ARBOR MONTH
B. PROCLAIM APRIL 22,2022 COMMUNITY EMERGENCY RESPONSE TEAM DAY
3. PUBLIC COMMENT
A. Follow-up to Previous Public Comment
B. Tigard High School Student Envoy
C. Update from Police Chief McAlpine
D. Tigard Area Chamber of Commerce
E. Public Comment—Written
F. Public Comment—Phone-In
4. PUBLIC HEARING: FY 2022 THIRD QUARTER BUDGET SUPPLEMENTAL 6:50 p.m.
estimated time
5. TOWN CENTER DEVELOPMENT AGENCY PUBLIC HEARING:THIRD QUARTER TCDA
BUDGET SUPPLEMENTAL 7:05 p.m. estimated time
6. UNIVERSAL PLAZA UPDATE 7:15 p.m. estimated time
7. LOCAL CONTRACT REVIEW BOARD - GUARANTEED MAXIMUM PRICE CONTRACT
AMENDMENT FOR P&C CONSTRUCTION TO BUILD UNIVERSAL PLAZA 7:50 p.m.
estimated time
8. LOCAL CONTRACT REVIEW BOARD - UNIVERSAL PLAZA DESIGN CONTRACT
AMENDMENT 7:55 p.m. estimated time
9. CAPITAL IMPROVEMENT PLAN UPDATE 8:00 p.m. estimated time
10. CLIMATE AND COMMUNITY RESILIENCE DISCUSSION 8:30 p.m. estimated time
11. DISCUSS CHARTER INTERPRETATION-PLACEHOLDER Removed from Agenda
4/7/2022
12. NON-AGENDA ITEMS
13. ADMINISTRATIVE REPORT
14. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session.If an Executive
Session is called to order,the appropriate ORS citation will be announced identifying the applicable
statute.All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS
192.660(4),but must not disclose any information discussed.No Executive Session may be held for the
purpose of taking any final action or making any final decision. Executive Sessions are closed to the
public.
15. ADJOURNMENT 9:00 p.m. estimated time
AIS-4926 2.A.
Business Meeting
Meeting Date: 04/12/2022
Length(in minutes): 0 Minutes
Agenda Title: PROCLAIM APRIL AS ARBOR MONTH
Authored By: Joanne Bengtson
Presented By: Steve Rymer
Item Type: Proclamation
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Arbor Month in Tigard is both a celebration and an educational opportunity,highlighting the important role trees have
in our urban forest.
ACTION REQUESTED
City teammates would like Mayor Snider to issue a proclamation for Arbor Month in support of our Tree City USA
mission and the many Park and Recreation and educational partnerships we offer in support of the urban canopy.
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations
In Oregon,the first week of April is known as Oregon Arbor Week.In Tigard,the City Council encourages community
members to celebrate trees during the entire month of April.An Arbor Day observance and proclamation are one of
four standards established by the National Arbor Day Foundation to qualify for Tree City USA.Tigard has received this
recognition annually since 2001 and continues its proud history of commitment to preserving,enhancing and
maintaining its urban forest.The city's trees provide an important backdrop for life in Tigard. Public Involvement
Throughout the month of April Arbor Month celebrates and engages the community through library and public works
programming.
Impacts (Community,Budget,Policies and Plans/Strategic Connection)
Arbor month supports our Strategic Vision to create an equitable community that is walkable,heathy and accessible for
everyone,as well as work underway on our Climate Resiliency Planning.
ALTERNATIVES & RECOMMENDATION
Council could choose not to issue the proclamation.
Staff recommends issuing this proclamation for 2022.
ADDITIONAL RESOURCES
N/A
Attachments
Arbor Month Proclamation
Gi,gf'Tigard
ARBOR MONTH
Whereas, In 1872,Arbor Day,a special day set aside for the planting of trees,was
first celebrated in Nebraska;and
Whereas,Tigard's urban forest is part of a larger ecology that spans from mountains
to ocean and is integral to our region's environmental quality; and
Whereas,our urban forest includes a diversity of public and private trees that grace
our streets,yards, parks and greenways, provide habitat for wildlife, soften
hardscapes,clean the air, protect water resources,and ensure that everyone can
experience natural beauty where we live,work and play;and
Whereas,the City of Tigard recognizes that our urban forest is a necessity and is an
integral part of the city's infrastructure; and
Whereas,we are committed to providing resources to maintain and enhance the
urban forest;and
Whereas,people of all ages and backgrounds, including citizens,civic organizations, ni`,=
businesses, and government agencies, have formed partnerships to participate
actively in the stewardship and caretaking of Tigard's urban forest.
NOW THEREFORE BE IT RESOLVED that the City of Tigard City Council does
hereby proclaim the entire month of April 2022 as,
ARBOR MONTH
in Tigard,Oregon and encourage people throughout the city to become more
involved with the planting and stewardship of the urban forest throughout 2022.
� i
Dated this_day of April, 2022
Ie
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the
City of Tigard to be affixed.
Jason B. Snider, Mayor
City of Tigard
Attest:
c?
I
Carol Krager, City Recorder
I
i
AIS-4925 2. B.
Business Meeting
Meeting Date: 04/12/2022
Length(in minutes): Consent Item
Agenda Title: PROCLAIM APRIL 22,2022 COMMUNITY EMERGENCY RESPONSE TEAM DAY
Authored By: Joanne Bengtson
Presented By: Steve Rymer
Item Type: Proclamation
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Tigard's Community Emergency Response Team (CERT)volunteers contribute critical and invaluable benefits to
the community,and we would like to thank them for their partnership and service.
ACTION REQUESTED
City leaders would like to proclaim April 22,2022 as CERT Day in Tigard to recognize the extraordinary contributions
of these residents.
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations
This proclamation was issued in 2021.
Public Involvement
Mike Lueck,Tigard's Emergency Services Coordinator says "When people come together—meet their neighbors,
volunteer—we all benefit from a safer community. CERT plays a huge role in that." Tigard's Community Emergency
Response Team (CERT) is a volunteer group of trained and dedicated individuals who keep our community strong by
connecting neighbors to help deter crime and prepare for and respond to major storms,earthquakes and other
emergencies. In 2017, 190 active CERT volunteers dedicated 4,386 hours to the city.By 2021,the number of CERT
Volunteers has increased to more than 400 individuals and groups who have provided continuous and extraordinary
support for the community throughout the Covid-19 pandemic.Their service includes months of staffing vaccination
clinics,collecting and distributing meals and supplies to food banks and more. Outside of the pandemic,these
volunteers regularly train,participate in and support Map My Neighborhood training and HAM radio drills.
Impacts (Community,Budget,Policies and Plans/Strategic Connection)
ALTERNATIVES&RECOMMENDATION
The City Council could decline to issue the proclamation.
ADDITIONAL RESOURCES
Attachments
CERT Day Proclamation
I � �
� tl
�q
"J
I f
� ..:
Citv`uj I'I;;aril
COMMUNITY EMERGENCY RESPONSE TEAM DAY
April 22,2022
WHEREAS,The Community Emergency Response Team(CERT)Program educates
neighborhood volunteers about disaster preparedness and trains them in basic disaster
response skills,such as fire safety,light search and rescue,and disaster medical operations;
and ,
WHEREAS,CERT training promotes a partnership between emergency services and first
responders and the people that they serve.Tigard CERT members use their knowledge and
training to assist people in their neighborhood or workplace following a disaster or critical
incident;and
WHEREAS,Tigard CERT is divided into four Teams(Blue,Green,Red,Yellow),each led by a
volunteer Captain.The need for Tigard CERT volunteers has never been greater and the cityy,; .:,::
is deeply appreciative of the ways these vital volunteers have come forward to serve our
community;and
WHEREAS,Tigard CERT members sharpen their life saving and response skills and gain
specialized knowledge by participating in exercises,activities,and supplemental trainings; f
=,K and
WHEREAS,Community Emergency Response Team members continue to generously give W
their time and energy to projects that improve community emergency preparedness, « 4
promote awareness and interest in neighborhood programs and answer the call for help
when the community's need is greatest;and
WHEREAS,Tigard CERT volunteers respond as true professionals to multiple and diverse
needs within the community.This year was marked by COVID-19 and prioritizing j
immunizations for Tigard's BIPOC communities, hosting essential need drives for residents
experiencing housing and food insecurity,and helping us meet the needs of residents
during severe weather events.
�ttt
NOW THEREFORE BE IT RESOLVED THAT the City of Tigard City Council does hereby "
proclaim April 22,2022 as ;
TIGARD COMMUNITY EMERGENCY RESPONSE TEAM DAY
in Tigard,Oregon and encourage residents and businesses to say`Thank You'to our
¢� hardworking,selfless and service-minded CERT Team members for all they do for our w
community on a daily basis. " .
BE IT FURTHER RESOLVED,that residents should consider joining this impressive group of
volunteers by visiting hftps://www.tigard-or gov/your-government/departments/public-
works/emergency-management and begin building an emergency preparedness plan for a more
resilient community.
Dated this 12th day of April'2022 ,ac
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of
Tigard to be affixed.
Jason B.Snider, Mayor �rv'
City of Tigard t -ti
Attest: -
Carol Krager,City Recorder
SUPPLEMENTAL PACKET
FOR /L/-2- .-;L0-! Z)
(DATE OF MEETING)
Tigard PD Strategic Dashboard Hein 3`C
For March 2022
2020 Population Estimate 54,520 (Adopted Budget FY 2021-22)
Small numbers cause large percentage increases and decreases. Crime Snapshot
Selected Group A Offenses Mar-21 Mar-22 %Chg 2021 YTD 2022 YTD %Chg
Person Crime 31 71 129.03% 116 170 -'' 46.55%
Assault 21 60`^ 185.71% 88 134 52.27%
Robbery 4 1 -75.00% 8 15 87.50%
Property Crime 168 293 74.40% 477 816 71.07%
Burglary-Residential 3 7 133.33% 11 16 45.45%
Burglary-Business 5 5 0.00% 12 12 0.00%
Burglary-Other 10 16 60.00% 16 43 168.75%
UUMV 10 26 160.00% 30 79 163.33%
Theft 81 171 111.11% 241 465 92.95%
Vandalism 26 30 15.38% 71 102 43.66%
Societal Crimes 57 65 14.04% 136 178 30.88%
DUII 15 13 -13.33% 22 40 81.82%
Drug Offense 1 0 -100.00% 8 2 -75.00%
Disorderly Conduct 3 9 200.00% 8 19 137.50%
Arrests(*CTA in Total) 116 137 18.10% 264 392 48.48%
Felony 9 14 55.56% 24 59 145.83%
MISD 13 28 115.38% 31 62 100.00%
Warrants 52 44 -15.38% 107 12 -88.79%
Calls for Service Mar-21 Mar-22 %Chg 2021 YTD 2022 YTD %Chg
Dispatched Calls 1698 1966 .:-} 15.78% 4956 5607 7 13.14%
Self Initiated Calls 1432 1295 -9.57% 3547 3793(7 6.94%
Online Crime Reports 43 68 58.14% 115 177 53.91%
Response Time Mar-21 Mar-22 %Chg 2021 YTD 2U6.O
Chg
Priority 1 &2 5.87 5.85 -0.34% 5.784.67%
Priority 3 8.85 10.32 16.61% 9.27.28%
Priority 4+ 8.7 10.53 21.03% 10.03 -7.28%
Photo Enforcement
Red Light- Began Issuing Month of: Mar 2022 YTD e 2021 2022 Yr to Yr
Received Issued Rejected Issued Issued %chg
99W/SW Hall Blvd 311 247 64 504 598 19%
99W/SW 72nd Ave 142 103 39 234 264 13%
99W/SW Durham Rd 19 13 6 47 31 -34%
Intersection Speed - Began Issuing 7/14/20 Month of: Mar 2022 YTD 2021 2022 Yr to Yr
Received Issued Rejected Issued Issued %Chg
99W/SW Hall Blvd 235 207 1 28 347 491 41%
99W/SW 72nd Ave 1334 11841 150 3161 2774 -12%
*Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense
*Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check
*Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DLIII,Family Offense,Liqour Laws,Peeping Tom,Trespass
*The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant
and cannot be compared to any report using that standard.For more info on NIBRS:https://Ax��,.fbi.gov/services/eiis/ucr/nibrs
1
Tigard PD Strategic Dashboard
For March 2022
x
2020 Population Estimate 54,520 (Adopted Budget FY 2021-22)
Employee Snapshot
Department Staffing Information Actual Budget % Budget
Sworn 69.0 76.0 91%
Non-Sworn 16.0 18.0 8
Total Number of Personnel 85.0 94.0 90%
Patrol Staffing Authorized 43
Days Swings Graves Overall%
#of Shifts at or below Minimums 3 10% 22 71% 12 39% 40%
Personnel Unavailable for Work Patrol All Other Overall
#of Recruits in Pre-Academy 2 2
#of Recruits in Academy 2 2
#of Recruits in Recruit Training ds -
#of Personnel on Extended Sick Leave /FMLA - 1 1
#of Personnel on Military Leave 2 2
#of Personnel on Modified Duty* 3 3
# of Personnel on Administrative Leave - - -
Total Personnel Unavailable to Work during some Period during the Month 9 1 10
Total Officers Available to work PATROL some period during the Month 34
*Modified Duty=anymodi6ed work schedule to accommodate light dun;workers comp,Codd related EOC-S or EOC-F or LW0P
Operational Effectiveness Snapshot
Budget Information is based on the best available data. FY 2020-21 Budget FY 2021-22 Budget
Percent YTD Status Percent YTD Status
Department Budget Actual Budgeted Actual Budgeted
Administrative 72% 75% 4% 71% 75% -5%
Operations 61% 75% -14% 65% 75% -10%
Services 66% 75% -9% 72% 75% -3%
Total Department Budget 63% 75% -12% 68% 75% -7%
Budget Information is based on the best available data. FY 2020-21 FY 2021-22
Percent YTD Budget Percent YTD Budget
Department Overtime Actual Budgeted Status Actual Budgeted Status
Administrative 30% 75% -45% 25% 75% -51%
Operations 37% 75% -38% 35% 75% -40%
Services 41% 75% -34% 45% 75% -30%
Total Overtime 38% 75% -37% 370/6 75% -38%
2
Tigard PD Strategic Dashboard
For March 2022
2020 Population Estimate 54,520 (Adopted Budget FY 2021-22)
Levy Status Update
1 1', I);ate(LTD)is July 1,2020 to date Mar-22 Mar-22 LTD LTD
Training Officers Hours Officers* Hours
Advanced Crisis Intervention and De-escalation Training 0 0 3 60
Crisis Intervention 0 0 89 230.5
De-escalation Training 0 0 96 191.5
*LTD(Levy To Date)Offrar Iota&may dup/imte offrar taunt as training bappens mukpk times ayear Totals 0 0 188 482
Levy Staffing Information-LEVY to date progress Actual Budget %Budget
Sworn-Patrol 8.0 8.0 100%
Sworn-SRO 1.0 1.0 100%
Non-Sworn 1.0 2.0 50%
Total Number of Personnel 10.0 11.0 91%
Lehi,Hiring Process Patrol All Other Overall Patrol All Other Overall
Mar-22 Mar-22 Mat-22 Levy to Date Levy to Date Levy to Date
Interviews 10 0 10.00 159 44 203.00
ORPAT(physical fitness test) 0 0 - 30 0 30.00
Background investigations completed 01 0 - 70 4 74.00
Conditional Offers of employment 21 0 2.00 24 1 25.00
Hires 21 1 3.00 17 2 19.00
Emergency Response Times -6 Year Trend
Priority 1 calls=
Imminent threat to life
Priority 2 calls=Immediate threat to
life,occuring now
District integrity (5 police districts)
#of Shifts conducted with 5 or more patrol Days Swing Overall%
officers 21 68% 9 291`0 13 42"o 46%
Community Snapshot
Community Outreach and Events Media Upcoming Events
*PSAB meetings News Releases/91 *PSAB meetings
*Swearing in for two new officers(3/14) *Distracted Driving Enforcement *Events as allowed due to Covid protocols
*SRO attended Jammies&Books @ Metzger *Hit and Run Investigation *TPD Community Academy(April and May)
Elementary School(3/15) *Vehicle of Interest in Hit and Run
*SROs greet Spring Break Camper @ Dirksen *Arrest on Child Esploitation Charges
Nature Center(3/28) *Arrest and Indictment on Armed Robbery Media Inquiries
*DUII Enforcement for St Patrick's Day *Hit and run
*Man Charged with Attempted Murder *Kidnapping
*Child Safe After Being Kidnapped
3
Tigard PD Strategic Dashboard
For March 2022
2020 Population Estimate 54,520 (Adopted Budget FY 2021-22)
Calls For Service - By Month: 7 Year Trend
_MAIIi6f SELF INITIATED
.A`
MA H
1830-
-1826
1721 1770
1698 1432
1463 155 1271 1295
;+ �'018 20192020 2023- 2022
Tracking Code Cases - Year to Date
DHS referrals and Overdose 7 7 5 4 9
cases of onsMental Health hold (POH) 59 41 29 28 33
of abuse to an Suicide 3 4 1 3 1
elderly or mentally Attempted Suicide 24 13 13 7 15
challenged victim
DHS Referral 140 142 124 128 109
• up in the
Domestic Violence (DV) 36 37 36 31 41
caseload .
Detectives and DV No Crime 34 39 28 29 24
• Organized Retail Crime (ORC) Theft 13 15 9 9 36
Graffiti 50 8 36 20 14
BHI - Transient
Total Dispatched Calls: 1966
Total Societal Calls: 1212
%of monthly workload 620/ # of Calls-BHI** 166
# of Calls Transient 1 149
#of Calls Dispatched 214
#of Calls Self Initiated 30 159:27:31 (hr:min:sec)
Total BHI/Transient calls 244
*Note 1:Behavioral Health Incidents(BHI)and Transient calls air a subset of the category"Societal"calls. The statistics above are based on ofcer
inputs.
**Note 2:An incident may be Goth BHI and Transient related. These figures are not additive.
4
SUPPLEMENTAL PACKET
FOR
(DATE OF MEETING)
Tigard Police Department
l SDashboard for March 2022
Person Crime 31 71$ 129.03% 116 170# 46.55%
Assault 21 60f 185.71% 88 134# 52.27%
Property Crime 1 1681 2931$ 74.400/o 4771 816F0 71.07%
UUMV 10 2610 160.00% 30 7910 163.33%
Calls for Service Mar-21 Mar-22 % Chg 2021 YTD 2022 YTD % Ch
Dispatched Calls 1698 1966(' ' 15.78% 4956 5607 13.14%
Response Time Mar-21 Mar-22 % Chg 2021 YTD 2022 YTD % Chg
Priority 1 &2 5.87 5.8516 -0.34% 5.78 6.05S 4.67%
Priority 3 8.85 10.320 16.61% 9.2 9.87$ 7.28%
Priori 4 + 8.7 10.531f 21.03% 10.031 9.3• -7.28%
SUPPLEMENTAL.PACKET
City Council Update April 2022 FOR
Chamber Update (DATE OF MEETING)
Leadership Tigard D
Today the Leadership Tigard class met for Leadership Tool Kit Day.They heard from Dr. Sue Rieke-Smith on Leading
through Change and New Narrative on developing mental wellness resiliency as leaders.They also did an improvisational
theatre workshop and social emotional learning workshop.
The class has partnered with the City of Tigard and Just Compassion to put on an ID event to assist community members
with renewing, replacing, or applying for an ID card. It will be on Friday, April 20 from 12 to 3 PM at the Tigard Public
Library.
Education,Advocacy,&Building a Strong Local Economy
• The Tigard Chamber of Commerce is hosting a retirement party for Debi Mollahan on Wednesday, May 11
at the Broadway Rose Theatre from 5:30 to 7:30 PM.
• Registration is now open for Tigard Restaurants to participate in the second annual Tigard Restaurant Month.
Food trucks,food stands, bars, pubs and restaurants are able to participate if they are within 97223 or 97224.
• Save the Date: Nerds To Go Ribbon Cutting on Thursday, May 5 at 2 PM in Downtown Tigard.
Promoting Community
• Tigard Shining Stars Community Awards is Friday,April 29 at 5:30 PM at the Embassy Suites Washington Square.loin
us in celebrating the community members and businesses that help make Tigard a great place to work, play and live.
There will be live music,dinner,awards and great company.
Networking/Visibility
Good Morning Tigard(GMT),Thursday A.M.Networking 7:30 a.m.—Weekly
4/14—Tigard Farmers Market,4/21—Nerds To Go,4/28—GMT, 5/5—GMT, 5/12—GMT,5/19—Speed Networking
Details at http://business.tigardchamber.org/eventsZcalendar/
Tigard Farmers Market Update
Tigard Farmers Market opening for the 30'season on May 1, 2022 and will remain open through October. Open
Sundays from 9 AM to 1:30 PM in Downtown Tigard Rotary Plaza.
We have 40+vendors joining us so far this season.We are almost sold out of spaces!
TDA Downtown Updates
Cascade Ceramics Studio opens in Downtown Tigard.
Tigard ArtWeek is May 16 through 22"d. Artists can apply now to participate.
Tigard Wine Walk presented by Amy& Reba's Day Drinking Wine Tours is Thursday, May 19.Tickets will go on sale
within the next week.
Downtown Tigard is open as construction continues throughout the Downtown core. Please continue to support them
be shopping, dining, exploring, and experiencing Downtown Tigard.
Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter
@Tigarddowntown and on Instagram at downtowntigard
Leadership Tigard'p { TDA
SUPPLEMENTAL PACKET
FOR
(DKfE OF MEETING)
V
Public Comments received by noon
for the April 12, 2022
Meeting of the
Tigard City Council
1. Elizabeth Sprague 4/11/2022 Recommendations for code amendments regarding
poultry and livestock
Carol Krager
From: City of Tigard, OR <webteam@tigard-or.gov>
Sent: Monday,April 11, 2022 5:28 PM
To: Carol Krager;Jesse Raymundo;Webteam
Subject: *NEW SUBMISSION* Public Meeting Comment Form
Caution!This message was sent from outside your organization. Block sender
Public Meeting Comment Form
Submission#: 1589721
IP Address: 50.126.66.23
Submission Date: 04/11/2022 5:28
Survey Time: 3 minutes,30 seconds
You have a new online form submission.
Note:all answers displaying"*****"are marked as sensitive and must be viewed after your login.
Name
Elizabeth Sprague
Email
Complete Address
Tigard,OR 97223
Which agenda item or topic are you commenting on? (Comments are due by noon the day of the meeting)
Poultry/Livestock Ordinance
Comments
My name is Elizabeth Sprague, I am a Tigard resident,and I would like to speak on the current Tigard Poultry/Livestock ordinance
and why I do not believe it should be changed.
Attachment Supporting Documents/Images
Public Comment 4-11.pdf
Thank you,
City of Tigard
This is an automated message generated by Granicus.Please do not reply directly to this email.
1
Mr. Mayor and Council Members,
My name is Elizabeth Sprague, I am a Tigard resident, and I would like to speak on the current
Tigard Poultry/Livestock ordinance and why I do not believe it should be changed.
Our world has been turned upside-down these last couple years with COVID, supply chain
issues, climate change and the recent attacks on Ukraine. Many people have worried about
feeding their families after seeing store shelves emptied. They are starting "victory gardens"
and adding backyard chickens. They are getting to know their neighbors and coming together to
support the community. Our current poultry/livestock ordinance has allowed Tigard residents
to do this and it would be a shame to see that right taken away for so many by adding
restrictions. Let's look at how some of the common restrictions could affect Tigard residents.
Poultry/Livestock housing must be 100' away from neighboring houses. This was a previous
restriction Tigard had that also prevented people from allowing their chickens to free range.
While my family is blessed with a larger lot because we have owned this property for almost 50
years, most Tigard lots are not big enough to make this feasible. Not only would this prevent
many residents from owning chickens at all, but it would prevent the ones who could from
allowing their birds to free range.
Allowing chickens & ducks to free range works as a natural pest control, they love eating bugs!
Ducks in particular are great for slug control. Muscovy ducks are known for hunting mice and
other small rodents.
Free ranging also helps keep feed costs down, helping to reduce a family's expenses as well as
their carbon footprint. It makes for happier and healthier chickens and more nutritious eggs.
Preventing free-ranging would also prevent the use of chicken tractors. A chicken tractor is a
moveable cage that can be used to keep chickens in a smaller area for the day to help with
things like tilling the ground, removing moss, aerating grass, fertilizing the soil, pest control
without losing garden plants and more.
Limiting the number of birds.The number of chickens a family needs to benefit them varies
greatly. For some families, three hens might be plenty. For a multi-generational family like ours
with four adults and five growing boys, keeping three hens for eggs is like keeping a chihuahua
in a purse and calling it our sled team. We can easily go through two dozen eggs a day. A hen's
peak laying years are 1-3. If a family wants to keep their pet for life rather than culling it at
three years old, they are left with no eggs for 3-5 more years.
Requiring a permit.This is just more paperwork and hours the city has to put in.
Not allowing "livestock." I'll speak to my specific knowledge here, goats. Nigerian Dwarf goats
are the size of a medium dog when full grown. They are amazing for keeping grass and weeds
down as well as removing noxious weeds like blackberries and ivy. They are also milk goats,
making them an essential part of any self-sustainability goals. They can also wear pajamas and
who doesn't need that mental health boost?!
The Tigard Nuisance codes already in place protect community members from having to deal
with things like smell, noise and rats. Offering new poultry/livestock owners some education on
how to stay within these codes would add to this protection without restricting the
community's rights to food security.
Tigard is currently working to fight climate change and reduce carbon emissions. Growing food
and keeping chickens, ducks, goats, etc. is a huge part of a goal like this. Restricting the current
poultry/livestock ordinance would have Tigard contradicting itself.
I appreciate your time.
Kindly,
Elizabeth Sprague
AIS-4910 4.
Business Meeting
Meeting Date: 04/12/2022
Length (in minutes): 15 Minutes
Agenda Title: PUBLIC HEARING:FY 2022 THIRD QUARTER BUDGET SUPPLEMENTAL
Authored By: Steve Kang
Item Type: Motion Requested
Resolution
Public Hearing
Public Hearing Yes
Legal Ad Required?:
Publication Date: 04/07/2022
Information
EXPLANATION OF ISSUE
Submitting the FY 2022 Third Quarter Budget Supplemental to the City Council for review and adoption
ACTION REQUESTED
Finance recommends the City Council approve the FY 2022 Third Quarter Budget Supplemental.
BACKGROUND INFORMATION
The following is the summary of items that require council action for FY 2022 Third Quarter Budget Supplemental:
Community Development:
•Funding Source—Total Project Cost is $500K and will be funded American Rescue Plan Act(ARPA)
Community Development is requesting a sixth round of the Tigard CARES Program. At the February 22,2022
Council meeting,Council approved allocating$500,000 of ARPA funds as financial aid to businesses for a grant and
revolving loan program.This request will provide the budget appropriation to distribute program funds approved by
the city council to support local businesses negatively impacted by COVID-19.
City Management(CM):
•Funding Source:
•Houseless Services—Total cost for this request is$38K,which is prorated amount of annualized cost,
$183K, and will be funded through the American Rescue Plan Act (ARPA).Total cost for this request is
$183K annually for the next two years and will be funded American Rescue Plan Act(ARPA
•Executive Search Consulting Services—Total cost for this request is $25K and will be funded by the
contingency.
The City Council approved allocating two limited duration (1.5 FTEs) funded by the ARPA funds,dedicated to Council
Goal 1 around houselessness.With federal funding received and approved by council, City Management is requesting
the budget appropriation.The positions,Houseless Services Policy Manager and Houseless Services Program
Coordinator, fill a citywide need.They will work to address immediate needs around houselessness in the community in
a coordinated way and allow Tigard to craft a foundation for tackling the increasing challenges we have before us.The
additional capacity will work to secure safety,services,stability,and housing for residents who are homeless,and
advance public policies and budgets that will manage homelessness in the future. If these positions are not approved,
City Council's goal to implement an actionable,person-centric,and regional response to homelessness will not be
fulfilled.This is a regional issue that needs to be addressed and implemented.
The second request from City Management is for additional funding to secure professional consulting services related
to a timely recruitment. City Management will work closely with the recruiter on an executive search to fill a high-level
position within our organization.We anticipate the search will begin immediately.
Finance:
•Funding Source-Contingencies from Sanitary Sewer Fund ($38K),Stormwater Fund ($20K),and Water Fund
($142I)
Finance is requesting additional budget appropriation for fees related to the processing of credit card transactions.The
number of credit card transactions is comparable to last fiscal year's level,however an increase in bank fees to process
these transactions has created a need to increase budget appropriations for FY 2022.
Public Works (PW):
Public Works has two requests. The first one is for the Parks and Recreation System Plan Implementation and
financial modeling services for Parks System. The second request is consulting services related to the Hall Boulevard
and Greenburg Road Jurisdictional Transfer.
•Parks and Recreation System Plan Implementation and Financial Modeling Services.
•Funding Source$115K from Parks Utility Fund Contingency,$35K of transfers from Parks SDC Fund
and$35K of transfers from Parks Capital Fund
•Implementation Plan portion will focus on prioritizing out year's capital projects and recreation
programming,including cost estimating and creating a screening tool.Tasks for the implementation would
include but not limited to;refine list of capital projects and recreation programs from adopted 2021 Parks
and Recreation System Plan;provide cost estimates and project/program information sheets;build
prioritization criteria to ensure projects/programs;and develop a project/program implementation
timeline in 5-year increments.
•Financial Modeling portion will focus on an overall financial model for the Parks and Recreation program
with a focused lens on the long-term implementation plan. This will include work to find a long-term and
stable funding source for maintenance operations and recreation and for CIP projects related to the new
system plan. Phases of this work include: 1) PARF Fee Calculation Methodology utilizing more equitable
forms of fee assessment;2) Parks SDC Analysis and Rate Setting;and 3)Total Funding Strategy for the
Parks and Recreation Program.
•Hall Boulevard and Greenburg Road Jurisdictional Transfer Funding Source—PW Engineering Fund
Contingency
•Engage a consultant to provide professional services for scoping safety improvements and betterments
along Hall Boulevard and provide scope and estimates for work along Greenburg Road.This work is to
support the city's efforts in securing funding for improvements to Hall Boulevard and Greenburg Road.
Both locations are proposed Jurisdictional transfers to the City of Tigard. Hall Boulevard is currently a
State Department of Transportation facility and Greenburg Road is currently a Washington County facility.
ALTERNATIVES&RECOMMENDATION
Do not approve the FY 2022 Third Quarter Budget Supplemental
ADDITIONAL RESOURCES
Fiscal Impact
Cost: $808,150
Budgeted (yes or no): No
Where Budgeted (department/program): N/A
Additional Fiscal Notes:
The FY 2022 Third Quarter Supplemental to the Revised Adopted Budget represents an overall increase of$808K to
appropriation line items across nine funds,which is substantially smaller than historical requests. This total includes
components,such as appropriated contingencies,that were included in the FY22 Adopted Budget. This requested
total represents the net total of the changes.
The increase in the expenditures is largely supported through Contingency and Grants. This supplemental will not
impact the city's reserves.
Please refer to Exhibits A and B which summarize the fiscal impact of the quarterly supplemental budget by fund.
Attachments
Resolution
FY22 Q3 Supplemental Summary
FY22 Q3 Exhibit A
FY22 Q3 Exhibit B
Presentation—FY22 Q3 Supplemental
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 22-
A RESOLUTION TO ADOPT THE FY 2022 THIRD QUARTER BUDGET SUPPLEMENTAL
INCLUDING BUDGET ADJUSTMENTS TO COMMUNITY DEVELOPMENT, COMMUNITY
SERVICES,PUBLIC WORKS,AND POLICY AND ADMINISTRATION.
WHEREAS,the city acknowledges those items that were unknown at the time the FY 2022 budget was adopted;
and
WHEREAS,the city recognizes approximately$808,150 of unanticipated budget in operations and transfers;and
WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, reserve for
future expenditures,and contingency.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The FY 2021-22 Budget is hereby amended as detailed in Exhibit B.
SECTION: This resolution is effective immediately upon passage.
PASSED: This day of 2022.
Mayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO. 22-
Page 1
CITY OF TIGARD -BUDGET SUPPLEMENTAL ^""°"
FY 2021-2022 Quarter: 3
Item# Department Fund Division Request Title Request FundingSource Total Amount Detailed Description
Q3CD01 Community 100-General Fund 5900-Social Services Creation of a business support grant NEW Miscellaneous $ 500,000 At the February 22,2022 Council meeting,Council approved allocating$500,000 of ARPA funds as financial aid to businesses for a grant
Development program using ARPA funds. Revenue and revolving loan program.This request will provide the budget appropriation to distribute program funds approved by the city council to
support local businesses negatively impacted by COVID-19.
Q3CM01 City Management 600-Central Services 1000-City Manager's Office Two(2)limited Duration positions NEW Miscellaneous $ 38,150 At the December 7,2021 Council meeting,Council approved allocating two limited duration(1.5 FTEs)funded by the ARPA dedicated to
Fund dedicated to Council Goal Revenue Council Goal I around houselessness.With Federal funding received and approved by Council,City Management is requesting for the
1/Houselessness using ARPA funds budget appropriation.At a FY23 proposed budget meeting on February 15,2022,the city manager and senior finance staff agreed a Q3
ask was the best path forward for granting Positional Authority to City Management and for future reporting to the Treasury Dept.Placing
this request in a FY23 Budget Package would not meet critical deadlines for hiring.
The positions,Houseless Services Policy Manager and Houseless Services Program Coordinator,fill a citywide need.They wil work to
address immediate needs around houselessness in the community in a coordinated way and allow Tigard to craft a foundation for tackling
the increasing challenges we have before us.The additional capacity will work to secure safety,services,stability,and housng for
residents who are homeless,and advance public policies and budgets that will manage homelessness in the future. If these positions are
not approved,City Council's goal to implement an actionable,person-centric,and regional response to homelessness will not be fulfilled.
This is a regional issue that needs to be addressed and implemented.The request is prorated for the remainder of FY22.
Q3CM02 City Management 600-Central Services 1000-City Manager's Office Executive Search Consulting Services NEW Contingency $ 25,000 City Management is requesting additional funding to secure professional consulting services related to a timely recruitment.City
Fund Management will work closely with the recruiter on an executive search to fill a high-level position within our organization.We anticipate
the search will begin immediately.
Q3FIN01 Finance MULTIPLE MULTIPLE Increase in Credit Card Fees NEW Multiple $ 200,000 Finance is requesting additional budget appropriation for fees related to the processing of credit card transactions.The number of credit
card transactions is comparable to last fiscal year's level,however an increase in bank fees to process these transactions has created a
need to Increase budget appropriations for FY 2022.
Q3PW01 Public Works MULTIPLE 6150-Parks Maintenance Parks and Recreation System Plan NEW Multiple $ 150,000 Implementation Plan Portion($75k Total-$45k plus project out-years estimating of$30k)
Implementation and Financial Capital Project and Rec Program Prioritization-The city would engage a consultant to assist with prioritizing out year's capital projects and
Modeling Services recreation programming,including cost estimating and creating a screening tool.This work will include the tasks noted belon and further
Inform the funding plan effort for sustaining park operations and recreation:
•Refine list of capital projects and recreation programs from adopted 2021 Parks and Recreation System Plan
•Provide cost estimates and project/program information sheets-the city may need assistance in developing deeper cost estimates for
out-year parks capital projects—this will likely need to be completed prior any Parks SDC work(and therefore full funding s:rategy)can be
completed.
•Build Prioritization Criteria to ensure projects/programs meet the needs of:
gap areas
-underserved communities
-strategic opportunities
•Develop a project/program implementation timeline in 5-year increments(rolling 5-10 year approach)
•Prepare recommendations
Financial Model($75k Total-$40k for PARF and$35k for Parks SDC(Funded by SDCs)
The city would engage a consultant to assist with an overall financial model for the Parks and Recreation program with a focused lens on
the long-term implementation plan. This will include work to find a long-term and stable funding source for maintenance olrerations and
recreation and for CIP projects related to the new system plan. Phases of this work include:
-Park and Recreation Fee(PARF)—Consultant will be tasked with an analysis of a replacing the current methodology used for the PARE
The current methodology for commercial is tied to parking spaces identified in the current Street Maintenance Fee(SMF). Staff is
exploring a move to trip generation for the SMF and this will then cause issues for the PARF(as does the city's Lean Code). The city also
wants to evaluate the most equitable forms of fee methodology that may be used for the PARF and the consultant will have that focus as
well.
•Parks SDC Analysis and Rate Setting—the Consultant will be tasked with an analysis of the city's current Parks SDC rates and
incorporation the new system capital needs with the new system plan and develop revised rates for the near future. The consultant will
also help the city determine the appropriate use of both SDC-1 and SDC-R dollars for individual projects in the system plan.
•"Total"Funding Strategy—the Consultant will help the city compile all available(reasonable and applicable)funding sources for Parks
and Recreation and help the city present options for a long-term funding strategy.
1oft
CITY OF TIGARD -BUDGET SUPPLEMENTAL 4/1/2022
FY 2021-2022 Quarter: 3
Item# Department Fund Division Request Title Request Fundiin Total Amount Detailed Description
SourQ3PW02 Public Works 640-Public Works 6250-PW Engineering Hall Boulevard and Greenburg Road NEW Contingency $ 60,000 Engage a consultant to provide professional services for scoping safety improvements and betterments along Hall Boulevard and provide
Engineering Fund Jurisdictional Transfer scope and estimates for work along Greenburg Road.This work is to support the City's efforts in securing funding for improvements to Hall
Boulevard and Greenburg Road.Both locations are proposed Jurisdictional transfers to the City of Tigard.Hall Boulevard is currently a
State Department of Transportation facility and Greenburg Road is currently a Washington County facility.
2 of
Exhibit A
O3CD01- Creation of a business support grant program using ARPA funds.
At the February 22, 2022 Council meeting,Council approved allocating$500,000 of ARPA funds as financial aid to businesses for a grant
and revolving loan program.This request will provide the budget appropriation to distribute program funds approved by the city council
to support local businesses negatively impacted by COVID-19.
FY 2022 Q3 Revised
General Fund Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 29,309,592 $ - $ 29,309,592
Property Taxes $ 18,452,556 $ - $ 18,452,556
Franchise Fees $ 6,701,356 $ - $ 6,701,356
Special Assessments $ - $ - $ -
Licenses&Permits $ 1,132,119 $ - $ 1,132,119
Intergovernmental $ 7,469,892 $ 500,000 $ 7,969,892
Charges for Services $ 242,743 $ - $ 242,743
Fines&Forfeitures $ 2,128,301 $ - $ 2,128,301
Interest Earnings $ 300,675 $ - $ 300,675
Miscellaneous $ 369,144 $ - $ 369,144
Other Financing Sources $ - $ - $ _
Transfers In from Other Funds $ 244,000 $ - $ 244,000
Total Resources $ 66,350,378 $ 500,000 $ 66,850,378
Requirements
Community Development $ 4,567,392 $ - $ 4,567,392
Community Services $ 27,694,680 $ 500,000 $ 28,194,680
Policy and Administration $ 1,676,325 $ - $ 1,676,325
Public Works $ _ $ - $ _
Program Expenditures Total $ 33,938,397 $ 500,000 $ 34,438,397
Debt Service $ _ $ - $ -
Loan to TCDA $ 1,000 $ - $ 1,000
Work-In-Progress $ _ $ _ $ _
Transfers to Other Funds $ 4,498,714 $ - $ 4,498,714
Contingency $ 626,712 $ - $ 626,712
Total Budget $ 39,064,823 $ 500,000 $ 39,564,823
Reserve For Future Expenditure $ 27,285,555 $ - $ 27,285,555
Total Requirements $ 66,350,378 $ 500,000 $ 66,850,378
Exhibit A
Q3CM01 Two (2)Limited Duration positions dedicated to Council Goal l/Houselessness using AREA funds
At the December 7,2021 Council meeting,Council approved allocating two limited duration(1.5 FTEs)funded by the ARPA dedicated to Council
Goal 1 around houselessness.With Federal funding received and approved by Council,City Management is requesting for the budget
appropriation.At a FY23 proposed budget meeting on February 15,2022,the city manager and senior finance staff agreed a Q3 ask was the best
path forward for granting Positional Authority to City Management and for future reporting to the Treasury Dept.Placing this request in a FY23
Budget Package would not meet critical deadlines for hiring.
The positions, Houseless Services Policy Manager and Houseless Services Program Coordinator,fill a citywide need.They will work to address
immediate needs around houselessness in the community in a coordinated way and allow Tigard to craft a foundation for tackling the increasing
challenges we have before us.The additional capacity will work to secure safety,services,stability,and housing for residents who are homeless,
and advance public policies and budgets that will manage homelessness in the future. If these positions are not approved,City Council's goal to
implement an actionable,person-centric,and regional response to homelessness will not be fulfilled.This is a regional issue that needs to be
addressed and implemented.The request is prorated for the remainder of FY22.
FY 2022 Q3 Revised
Central Services Fund Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 3,136,865 $ - $ 3,136,865
Property Taxes $ - $ - $
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ $ - $ -
Intergovernmental $ - $ 38,150 $ 38,150
Charges for Services $ 12,428,617 $ - $ 12,428,617
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ 90,000 $ - $ 90,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 1,025,710 $ - $ 1,025,710
Total Resources $ 16,681,192 $ 38,150 $ 16,719,342
Requirements
Community Development $ - $ - $ -
Community Services $ $ - $
Policy and Administration $ 15,114,252 $ 38,150 $ 15,152,402
Public Works $ - $ - $ -
Program Expenditures Total $ 15,114,252 $ 38,150 $ 15,152,402
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $
Transfers to Other Funds $ - $ - $ -
Contingency $ 238,200 $ - $ 238,200
Total Budget $ 15,352,452 $ 38,150 $ 15,390,602
Reserve For Future Expenditure $ 1,328,740 $ - $ 1,328,740
Total Requirements $ 16,681,192 $ 38,150 $ 16,719,342
Exhibit A
Q3CM02-Executive Search Consulting Services
City Management is requesting additional funding to secure professional consulting services related to a timely recruitment.City Management will
work closely with the recruiter on an executive search to fill a high-level position within our organization.We anticipate the search will begin
immediately.
FY 2022 Q3 Revised
Central Services Fund Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 3,136,865 $ - $ 3,136,865
Property Taxes $ - $ _ $ _
Franchise Fees $ _ $ _ $ _
Special Assessments $ _ $ _ $ _
Licenses&Permits $ _ $ _ $
Intergovernmental $ _ $ _ $ _
Charges for Services $ 12,428,617 $ - $ 12,428,617
Fines&Forfeitures $ - $ _ $ _
Interest Earnings $ _ $ _ $ _
Miscellaneous $ 90,000 $ - $ 90,000
Other Financing Sources $ _ $ _ $ -
Transfers In from Other Funds $ 1,025,710 $ - $ 1,025,710
Total Resources $ 16,681,192 $ - $ 16,681,192
Requirements
Community Development $ _ $ _ $ _
Community Services $ _ $ _ $ _
Policy and Administration $ 15,114,252 $ 25,000 $ 15,139,252
Public Works $ _ $ _ $
Program Expenditures Total $ 15,114,252 $ 25,000 $ 15,139,252
Debt Service $ - $ _ $
Loan to TCDA $ _ $ _ $
Work-In-Progress $ _ $ _ $
Transfers to Other Funds $ _ $ _ $
Contingency $ 238,200 $ (25,000) $ 213,200
Total Budget $ 15,352,452 $ - $ 15,352,452
Reserve For Future Expenditure $ 1,328,740 $ - $ 1,328,740
__ Total Requirements $ 16,681,192 $ - $ 16,681,192
Exhibit A
Q3FIN01- Increase in Credit Card Fees
City Management is requesting additional funding to secure professional consulting services related to a timely
recruitment. City Management will work closely with the recruiter on an executive search to fill a high-level position
within our organization. We anticipate the search will begin immediately.
Fund 1 of 4 FY 2022 Q3 Revised
Sanitary Sewer Fund Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 7,595,886 $ - $ 7,595,886
Property Taxes $ _ $ _ $ -
Franchise Fees $ _ $ _ $ _
Special Assessments $ _ $ _ $ -
Licenses &Permits $ 92,200 $ - $ 92,200
Intergovernmental $ _ $ _ $ -
Charges for Services $ 3,412,921 $ - $ 3,412,921
Fines &Forfeitures $ _ $ _ $ _
Interest Earnings $ 82,725 $ - $ 82,725
Miscellaneous $ 42,100 $ - $ 42,100
Other Financing Sources $ - $ _ $ _
Transfers In from Other Funds $ - $ _ $ _
Total Resources $ 11,225,832 $ - $ 11,225,832
Requirements
Community Development $ - $ _ $ _
Community Services $ _ $ _ $ _
Policy and Administration $ _ $ _ $ -
Public Works $ 2,654,197 $ - $ 2,654,197
Program Expenditures Total $ 2,654,197 $ - $ 2,654,197
Debt Service $ _ $ _ $ _
Loan to TCDA $ _ $ _ $ _
Work-In-Progress $ 100,000 $ - $ 100,000
Transfers to Other Funds $ 1,467,146 $ 38,000 $ 1,505,146
Contingency $ 200,000 $ (38,000) $ 162,000
Total Budget $ 4,421,343 $ - $ 4,421,343
Reserve For Future Expenditure $ 6,804,489 $ - $ 6,804,489
Total Requirements $ 11,225,832 $ - $ 11,225,832
Exhibit A
Q3FIN01 - Increase in Credit Card Fees
City Management is requesting additional funding to secure professional consulting services related to a timely
recruitment. City Management will work closely with the recruiter on an executive search to fill a high-level position
within our organization. We anticipate the search will begin immediately.
Fund 2 of 4 FY 2022 Q3 Revised
Stormwater Fund Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 7,670,241 $ - $ 7,670,241
Property Taxes $ _ $ _ $ -
Franchise Fees $ _ $ _ $
Special Assessments $ _ $ _ $
Licenses &Permits $ _ $ _ $
Intergovernmental $ _ $ _ $ -
Charges for Services $ 5,653,512 $ - $ 5,653,512
Fines & Forfeitures $ _ $ _ $
Interest Earnings $ 104,925 $ - $ 104,925
Miscellaneous $ 5,000 $ - $ 5,000
Other Financing Sources $ - $ _ $ -
Transfers In from Other Funds $ 1,395,000 $ - $ 1,395,000
Total Resources $ 14,828,678 $ - $ 14,828,678
Requirements
Community Development $ - $ _ $ -
Community Services $ _ $ _ $
Policy and Administration $ _ $ _ $ -
Public Works $ 3,828,774 $ - $ 3,828,774
Program Expenditures Total $ 3,828,774 $ - $ 3,828,774
Debt Service $ _ $ _ $
Loan to TCDA $ _ $ _ $
Work-In-Progress $ 4,805,500 $ - $ 4,805,500
Transfers to Other Funds $ 353,228 $ 20,000 $ 373,228
Contingency $ 275,000 $ (20,000) $ 255,000
Total Budget $ 9,262,502 $ - $ 9,262,502
Reserve For Future Expenditure $ 5,566,176 $ - $ 5,566,176
Total Requirements $ 14,828,678 $ - $ 14,828,678
Exhibit A
Q3FIN01 - Increase in Credit Card Fees
City Management is requesting additional funding to secure professional consulting services related to a timely
recruitment. City Management will work closely with the recruiter on an executive search to fill a high-level position
within our organization. We anticipate the search will begin immediately.
Fund 3 of 4 FY 2022 Q3 Revised
Water Fund Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 38,068,131 $ - $ 38,068,131
Property Taxes $ - $ _ $
Franchise Fees $ _ $ _ $
Special Assessments $ _ $ _ $
Licenses & Permits $ _ $ _ $
Intergovernmental $ _ $ _ $
Charges for Services $ 26,197,790 $ - $ 26,197,790
Fines & Forfeitures $ - $ _ $
Interest Earnings $ 375,525 $ - $ 375,525
Miscellaneous $ 50,000 $ - $ 50,000
Other Financing Sources $ _ $ _ $ -
Transfers In from Other Funds $ 25,000 $ - $ 25,000
Total Resources $ 64,716,446 $ - $ 64,716,446
Requirements
Community Development $ _ $ _ $ -
Community Services $ _ $ _ $
Policy and Administration $ _ $ _ $
Public Works $ 10,755,400 $ - $ 10,755,400
Program Expenditures Total $ 10,755,400 $ - $ 10,755,400
Debt Service $ _ $ $
Loan to ICDA $ _ $ $
Work-In-Progress $ 25,000 $ - $ 25,000
Transfers to Other Funds $ 22,365,289 $ 142,000 $ 22,507,289
Contingency $ 475,000 $ (142,000) $ 333,000
Total Budget $ 33,620,689 $ - $ 33,620,689
Reserve For Future Expenditure $ 31,095,757 $ - $ 31,095,757
Total Requirements $ 64,716,446 $ - $ 64,716,446
Exhibit A
03FIN01 - Increase in Credit Card Fees
City Management is requesting additional funding to secure professional consulting services related to a timely
recruitment. City Management will work closely with the recruiter on an executive search to fill a high-level position
within our organization. We anticipate the search will begin immediately.
Fund 4 of 4 FY 2022 Q3 Revised
Central Services Fund Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 3,136,865 $ - $ 3,136,865
Property Taxes $ _ $ _ $ _
Franchise Fees $ _ $ _ $ _
Special Assessments $ _ $ _ $ _
Licenses &Permits $ _ $ _ $ _
Intergovernmental $ _ $ _ $ -
Charges for Services $ 12,428,617 $ - $ 12,428,617
Fines &Forfeitures $ - $ _ $ _
Interest Earnings $ - $ _ $ -
N iscellaneous $ 90,000 $ - $ 90,000
Other Financing Sources $ - $ _ $ _
Transfers In from Other Funds $ 1,025,710 $ 200,000 $ 1,225,710
Total Resources $ 16,681,192 $ 200,000 $ 16,881,192
Requirements
Community Development $ _ $ - $ -
Community Services $ _ $ - $ -
Policy and Administration $ 15,114,252 $ 200,000 $ 15,314,252
Public Works $ - $ _ $
Program Expenditures Total $ 15,114,252 $ 200,000 $ 15,314,252
Debt Service $ _ $ _ $
Loan to TCDA $ _ $ _ $
Work-In-Progress $ _ $ _ $
Transfers to Other Funds $ _ $ _ $ _
Contingency $ 238,200 $ - $ 238,200
Total Budget $ 157352,452 $ 200,000 $ 15,552,452
Reserve For Future Expenditure $ 1,328,740 $ - $ 1,328,740
Total Requirements $ 16,681,192 $ 200,000 $ 16,881,192
Exhibit A
03PW01-Parks and Recreation System Plan Implementation and Financial Modeling Services
Implementation Plan Portion($75k Total-$45k plus project out-years estimating of$30k)
Capital Project and Rec Program Prioritization-The city would engage a consultant to assist with prioritizing out year's capital projects and
recreation programming,including cost estimating and creating a screening tool.This work will include the tasks noted below and further
inform the funding plan effort for sustaining park operations and recreation:
Tasks:
•Refine list of capital projects and recreation programs from adopted 2021 Parks and Recreation System Plan
•Provide cost estimates and project/program information sheets.
•Build Prioritization Criteria to ensure projects/programs.
•Develop a project/program implementation timeline in 5-year increments(rolling 5-10 year approach)
•Prepare recommendations
Financial Model($75k Total-$40k for PARF and$35k for Parks SDC(paid by SDCs)
The city would engage a consultant to assist with an overall financial model for the Parks and Recreation program with a focused lens on
the long-term implementation plan. This will include work to find a long-term and stable funding source for maintenance operations and
recreation and for CIP projects related to the new system plan. Phases of this work include:
•Park and Recreation Fee(PARF)—Consultant will be tasked with an analysis of a replacing the current methodology used for the PARF.
Staff is exploring a move to trip generation for the SMF and this will then cause issues for the PARF(as does the city's Lean Code).
•Parks SDC Analysis and Rate Setting—the Consultant will be tasked with an analysis of the city's current Parks SDC rates and
incorporation the new system capital needs with the new system plan and develop revised rates for the near future. The consultant will
also help the city determine the appropriate use of both SDC-1 and SDC-R dollars for individual projects in the system plan.
•"Total"Funding Strategy—the Consultant will help the city compile all available(reasonable and applicable)funding sources for Parks
and Recreation and help the city present options for a long-term funding strategy.
Fund 1 of 3 FY 2022 Q3 Revised
Parks SDC Fund Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 8,021,824 $ 35,000 $ 8,056,824
Property Taxes $ - $ - $
Franchise Fees $ - $ - $
Special Assessments $ - $ - $ -
Licenses&Permits $ 1,495,466 $ - $ 1,495,466
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ 158,325 $ - $ 158,325
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 180,000 $ - $ 180,000
Total Resources $ 9,855,615 $ 35,000 $ 9,890,615
Requirements
Community Development $ - $ - $ -
Community Services $ $ $
Policy and Administration $ $ - $
Public Works $ $ $
Program Expenditures Total $ - $ - $
Debt Service $ - $ $
Loan to TCDA $ $ - $
Work-In-Progress $ $ $
Transfers to Other Funds $ 6,693,700 $ 35,000 $ 6,728,700
Contingency $ - $ - $
Total Budget $ 6,693,700 $ 35,000 $ 6,728,700
Reserve For Future Expenditure $ 3,161,915 $ - $ 3,161,915
Total Requirements $ 9,855,615 $ 35,000 $ 9,890,615
Exhibit A
03PW01-Parks and Recreation System Plan Implementation and Financial Modeling Services
Implementation Plan Portion($75k Total-$45k plus project out-years estimating of$30k)
Capital Project and Rec Program Prioritization-The city would engage a consultant to assist with prioritizing out year's capital projects and
recreation programming,including cost estimating and creating a screening tool.This work will include the tasks noted below and further
inform the funding plan effort for sustaining park operations and recreation:
Tasks:
•Refine list of capital projects and recreation programs from adopted 2021 Parks and Recreation System Plan
•Provide cost estimates and project/program information sheets.
•Build Prioritization Criteria to ensure projects/programs.
• Develop a project/program implementation timeline in 5-year increments(rolling 5-10 year approach)
•Prepare recommendations
Financial Model($75k Total-$40k for PARF and$35k for Parks SDC(paid by SDCs)
The city would engage a consultant to assist with an overall financial model for the Parks and Recreation program with a focused lens on the
long-term implementation plan. This will include work to find a long-term and stable funding source for maintenance operations and
recreation and for CIP projects related to the new system plan. Phases of this work include:
•Park and Recreation Fee(PARF)—Consultant will be tasked with an analysis of a replacing the current methodology used for the PARF.
Staff is exploring a move to trip generation for the SMF and this will then cause issues for the PARF(as does the city's Lean Code).
•Parks SDC Analysis and Rate Setting—the Consultant will be tasked with an analysis of the city's current Parks SDC rates and
incorporation the new system capital needs with the new system plan and develop revised rates for the near future. The consultant will also
help the city determine the appropriate use of both SDC-I and SDC-R dollars for individual projects in the system plan.
•"Total"Funding Strategy—the Consultant will help the city compile all available(reasonable and applicable)funding sources for Parks and
Recreation and help the city present options for a long-term funding strategy.
Fund 2 of 3 FY 2022 Q3 Revised
Parks Capital Fund Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 650,000 $ - $ 650,000
Property Taxes $ - $ $ -
Franchise Fees $ - $ $
Special Assessments $ - $ - $
Licenses&Permits $ - $ $ _
Intergovernmental $ (461,055) $ - $ (461,055)
Charges for Services $ - $ _ $
Fines&Forfeitures $ - $ $
Interest Earnings $ _ $ $
Miscellaneous $ _ $ $ _
Other Financing Sources $ - $ $ _
Transfers In from Other Funds $ 10,088,500 $ 35,000 $ 10,123,500
Total Resources $ 10,277,445 $ 35,000 $ 10,312,445
Requirements
Community Development $ - $ _ $ _
Community Services $ _ $ $
Policy and Administration $ - $ _ $
Public Works $ _ $ $ _
Program Expenditures Total $ _ $ _ $ _
Debt Service $ $ _ $ _
Loan to TCDA $ _ $ _ $
Work-In-Progress $ 10,264,945 $ 35,000 $ 10,299,945
Transfers to Other Funds $ - $ _ $ _
Contingency $ _ $ _ $ _
Total Budget $ 10,264,945 $ 35,000 $ 10,299,945
Reserve For Future Expenditure $ 12,500 $ - $ 12,500
Total Requirements $ 10,277,445 $ 35,000 $ 10,312,445
Exhibit A
03PW01 Parks and Recreation System Plan Implementation and Financial Modeling Services
Implementation Plan Portion($75k Total-$45k plus project out-years estimating of$30k)
Capital Project and Rec Program Prioritization-The city would engage a consultant to assist with prioritizing out year's capital projects and
recreation programming,including cost estimating and creating a screening tool.This work will include the tasks noted below and further inform
the funding plan effort for sustaining park operations and recreation:
Tasks:
•Refine list of capital projects and recreation programs from adopted 2021 Parks and Recreation System Plan
•Provide cost estimates and project/program information sheets.
•Build Prioritization Criteria to ensure projects/programs.
•Develop a project/program implementation timeline in 5-year increments(rolling 5-10 year approach)
•Prepare recommendations
Financial Model($75k Total-$40k for PARF and$35k for Parks SDC(paid by SDCs)
The city would engage a consultant to assist with an overall financial model for the Parks and Recreation program with a focused lens on the long-
term implementation plan. This will include work to find a long-term and stable funding source for maintenance operations and recreation and
for CIP projects related to the new system plan. Phases of this work include:
•Park and Recreation Fee(PARF)—Consultant will be tasked with an analysis of a replacing the current methodology used for the PARF. Staff is
exploring a move to trip generation for the SMF and this will then cause issues for the PARF(as does the city's Lean Code).
•Parks SDC Analysis and Rate Setting—the Consultant will be tasked with an analysis of the city's current Parks SDC rates and incorporation the
new system capital needs with the new system plan and develop revised rates for the near future. The consultant will also help the city
determine the appropriate use of both SDC-I and SDC-R dollars for individual projects in the system plan.
•"Total"Funding Strategy—the Consultant will help the city compile all available(reasonable and applicable)funding sources for Parks and
Recreation and help the city present options for a long-term funding strategy.
Fund 3 of 3 FY 2022 Q3 Revised
Parks Utility Fund Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 2,087,243 $ - $_ 2,087,243
Property Taxes $ - $ $ -
Franchise Fees $ $ - $
Special Assessments $ $ $
Licenses&Permits $ 2,406,398 $ $ 2,406,398
Intergovernmental $ - $ $ -
Charges for Services $ 90,750 $ $ 90,750
Fines&Forfeitures $ - $ $ -
Interest Earnings $
2,475 $ $ 2,475
Miscellaneous $ - $ $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 2,437,500 $ - $ 2,437,500
Total Resources $ 7,024,366 $ - $ 7,024,366
Requirements
Community Development
Community Services $ $ $
Policy and Administration $ $ $
Public Works $ 4,604,613 $ 115,000 $ 4,719,613
Program Expenditures Total $ 4,604,613 $ 115,000 $ 4,719,613
Debt Service
Loan to TCDA $ $ $
Work-In-Progress $ $ $
Transfers to Other Funds $ 112,902 $ $ 112,902
Contingency $ 325,000 $ (115,000) $ 210,000
Total Budget $ 5,042,515 $ - $ 5,042,515
Reserve For Future Expenditure $ 1,981,851 $ - $ 1,981,851
Total Requirements $ 7,024,366 $ - $ 7,024,366
Exhibit A
Q3PW02 -Hall Boulevard and Greenburg Road Jurisdictional Transfer
Engage a consultant to provide professional services for scoping safety improvements and betterments along Hall Boulevard and provide
scope and estimates for work along Greenburg Road.This work is to support the City's efforts in securing funding for improvements to
Hall Boulevard and Greenburg Road. Both locations are proposed Jurisdictional transfers to the City of Tigard. Hall Boulevard is currently a
State Department of Transportation facility and Greenburg Road is currently a Washington County facility.
FY 2022 Q3 Revised
PW Engineering Fund Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 2,260,989 $ - $ 2,260,989
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ 870,000 $ - $ 870,000
Intergovernmental $ 153,369 $ - $ 153,369
Charges for Services $ 3,420,918 $ - $ 3,420,918
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ 5,094 $ - $ 5,094
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 667,710 $ - $ 667,710
Total Resources $ 7,378,080 $ - $ 7,378,080
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 4,691,633 $ 60,000 $ 4,751,633
Program Expenditures Total $ 4,691,633 $ 60,000 $ 4,751,633
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ - $ - $ -
Contingency $ 150,000 $ (60,000) $ 90,000
Total Budget $ 4,841,633 $ - $ 4,841,633
Reserve For Future Expenditure $ 2,536,447 $ - $ 2,536,447
Total Requirements $ 7,378,080 $ - $ 7,378,080
Exhibit B
Total All Funds
FY 2022 Q3 Revised
Total All Funds Revised Q2 Amendment Q3
Resources
Beginning Fund Balance $ 186,778,599 $ 35,000 $ 186,813,599
Property Taxes $ 23,265,605 $ $ 23,265,605
Franchise Fees $ 6,701,356 $ - $ 6,701,356
Special Assessments $ 50,000 $ - $ 50,000
Licenses&Permits $ 17,881,070 $ - $ 17,881,070
Intergovernmental $ 15,717,892 $ 538,150 $ 16,256,042
Charges for Services $ 56,719,220 $ - $ 56,719,220
Fines&Forfeitures $ 2,229,590 $ - $ 2,229,590
Interest Earnings $ 1,911,000 $ - $ 1,911,000
Miscellaneous $ 683,656 $ - $ 683,656
Other Financing Sources $ 25,298,270 $ - $ 25,298,270
Transfers In from Other Funds $ 59,467,059 $ 235,000 $ 59,702,059
Total Resources $ 396,703,317 $ 808,150 $ 397,511,467
Requirements
Community Development $ 7,737,484 $ - $ 7,737,484
Community Services $ 30,223,709 $ 500,000 $ 30,723,709
Policy and Administration $ 19,825,796 $ 263,150 $ 20,088,946
Public Works $ 32,638,588 $ 175,000 $ 32,813,588
Program Expenditures Total $ 90,425,577 $ 938,150 $ 91,363,727
Debt Service $ 9,672,764 $ - $ 9,672,764
Loan to TCDA $ 1,000 $ - $ 1,000
Work-In-Progress $ 81,285,375 $ 35,000 $ 81,320,375
Transfers to Other Funds $ 58,150,559 $ 235,000 $ 58,385,559
Contingency $ 2,964,912 $ (400,000) $ 2,564,912
Total Budget $ 242,500,187 $ 808,150 $ 243,308,337
Reserve For Future Expenditure $ 154,203,130 $ - $ 154,203,130
Total Requirements $ 396,703,317 $ 808,150 $ 397,511,467
Exhibit B
General Fund
FY 2022 Revised
General Fund Revised Q2 Q3CD01 Q3
Resources
Beginning Fund Balance $ 29,309,592 $ - $ 29,309,592
Property Taxes $ 18,452,556 $ - $ 18,452,556
Franchise Fees $ 6,701,356 $ - $ 6,701,356
Special Assessments $ - $ - $ -
Licenses&Permits $ 1,132,119 $ - $ 1,132,119
Intergovernmental $ 7,469,892 $ 500,000 $ 7,969,892
Charges for Services $ 242,743 $ - $ 242,743
Fines&Forfeitures $ 2,128,301 $ - $ 2,128,301
Interest Earnings $ 300,675 $ - $ 300,675
Miscellaneous $ 369,144 $ - $ 369,144
Other Financing Sources $ - $ $ -
Transfers In from Other Funds $ 244,000 $ - $ 244,000
Total Resources $ 66,350,378 $ 500,000 $ 66,850,378
Requirements
Community Development $ 4,567,392 $ - $ 4,567,392
Community Services $ 27,694,680 $ 500,000 $ 28,194,680
Policy and Administration $ 1,676,325 $ - $ 1,676,325
Public Works $ - $ - $ -
Program Expenditures Total $ 33,938,397 $ 500,000 $ 34,438,397
Debt Service $ - $ - $ -
Loan to TCDA $ 1,000 $ $ 1,000
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 4,498,714 $ - $ 4,498,714
Contingency $ 626,712 $ $ 626,712
Total Budget $ 39,064,823 $ 500,000 $ 39,564,823
Reserve For Future Expenditure $ 27,285,555 $ - $ 27,285,555
Total Requirements $ 66,350,378 $ 500,000 $ 66,850,378
Exhibit B
Parks Capital Fund
FY 2022 Revised
Parks Capital Fund Revised Q2 Q3PW01 Q3
Resources
Beginning Fund Balance $ 650,000 $ - $ 650,000
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $
Special Assessments $ - $ $
Licenses&Permits $ - $ $ -
Intergovernmental $ (461,055) $ - $ (461,055)
Charges for Services $ - $ $ -
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ $ -
Transfers In from Other Funds $ 10,088,500 $ 35,000 $ 10,123,500
Total Resources $ 10,277,445 $ 35,000 $ 10,312,445
Requirements
Community Development $ - $ - $ -
Community Services $ $ $ -
Policy and Administration $ - $ $ -
Public Works $ - $ $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 10,264,945 $ 35,000 $ 10,299,945
Transfers to Other Funds $ - $ - $ -
Contingency $ - $ - $ -
Total Budget $ 10,264,945 $ 35,000 $ 10,299,945
Reserve For Future Expenditure $ 12,500 $ - $ 12,500
Total Requirements $ 10,277,445 $ 35,000 $ 10,312,445
Exhibit B
Parks Utility Fund
FY 2022 Revised
Parks Utility Fund Revised Q2 Q3PW01 Q3
Resources
Beginning Fund Balance $ 2,087,243 $ - $ 2,087,243
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $
Special Assessments $ - $ - $ -
Licenses&Permits $ 2,406,398 $ - $ 2,406,398
Intergovernmental $ - $ - $ -
Charges for Services $ 90,750 $ - $ 90,750
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ 2,475 $ - $ 2,475
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 2,437,500 $ - $ 2,437,500
Total Resources $ 7,024,366 $ - $ 7,024,366
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 4,604,613 $ 115,000 $ 4,719,613
Program Expenditures Total $ 4,604,613 $ 115,000 $ 4,719,613
Debt Service $ - $ - $ -
Loan to TCDA $ $ - $
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 112,902 $ - $ 112,902
Contingency $ 325,000 $ (115,000) $ 210,000
Total Budget $ 5,042,515 $ - $ 5,042,515
Reserve For Future Expenditure $ 1,981,851 $ - $ 1,981,851
Total Requirements $ 7,024,366 $ - $ 7,024,366
Exhibit B
Parks SDC Fund
FY 2022 Revised
Parks SDC Fund Revised Q2 Q3PW01 Q3
Resources
Beginning Fund Balance $ 8,021,824 $ 35,000 $ 8,056,824
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ 1,495,466 $ - $ 1,495,466
Intergovernmental $ - $ - $ -
Charges for Services $ - $ - $ -
Fines&Forfeitures $ - $ $ -
Interest Earnings $ 158,325 $ - $ 158,325
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $
Transfers In from Other Funds $ 180,000 $ - $ 180,000
Total Resources $ 9,855,615 $ 35,000 $ 9,890,615
Requirements
Community Development $ - $ - $ -
Community Services $ - $ $ -
Policy and Administration $ $ - $
Public Works $ $ $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 6,693,700 $ 35,000 $ 6,728,700
Contingency $ - $ - $ -
Total Budget $ 6,693,700 $ 35,000 $ 6,728,700
Reserve For Future Expenditure $ 3,161,915 $ - $ 3,161,915
Total Requirements $ 9,855,615 $ 35,000 $ 9,890,615
Exhibit B
Sanitary Sewer Fund
FY 2022 Revised
Sanitary Sewer Fund Revised Q2 Q3FIN01 Q3
Resources
Beginning Fund Balance $ 7,595,886 $ - $ 7,595,886
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $
Special Assessments $ - $ - $ -
Licenses&Permits $ 92,200 $ - $ 92,200
Intergovernmental $ - $ - $ -
Charges for Services $ 3,412,921 $ - $ 3,412,921
Fines&Forfeitures $ - $ $ -
Interest Earnings $ 82,725 $ - $ 82,725
Miscellaneous $ 42,100 $ - $ 42,100
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $ -
Total Resources $ 11,225,832 $ - $ 11,225,832
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 2,654,197 $ $ 2,654,197
Program Expenditures Total $ 2,654,197 $ - $ 2,654,197
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 100,000 $ - $ 100,000
Transfers to Other Funds $ 1,467,146 $ 38,000 $ 1,505,146
Contingency $ 200,000 $ (38,000) $ 162,000
Total Budget $ 4,421,343 $ - $ 4,421,343
Reserve For Future Expenditure $ 6,804,489 $ - $ 6,804,489
Total Requirements $ 11,225,832 $ - $ 11,225,832
Exhibit B
Stormwater Fund
FY 2022 Revised
Stormwater Fund Revised Q2 Q3FIN01 Q3
Resources
Beginning Fund Balance $ 7,670,241 $ - $ 7,670,241
Property Taxes $ $ $ -
Franchise Fees $ $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $ -
Intergovernmental $ - $ - $ -
Charges for Services $ 5,653,512 $ - $ 5,653,512
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ 104,925 $ - S 104,925
Miscellaneous $ 5,000 $ - S6 5,000
Other Financing Sources $ - $ -
Transfers In from Other Funds $ 1,395,000 $ - 1,395,000
Total Resources $ 14,828,678 $ - $ 14,828,678
Requirements
Community Development $ - $ $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 3,828,774 $ - $ 3,828,774
Program Expenditures Total $ 3,828,774 $ - $ 3,828,774
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 4,805,500 $ - $ 4,805,500
Transfers to Other Funds $ 353,228 $ 20,000 $ 373,228
Contingency $ 275,000 $ (20,000) $ 255,000
Total Budget $ 9,262,502 $ - $ 9,262,502
Reserve For Future Expenditure $ 5,566,176 $ - $ 5,566,176
Total Requirements $ 14,828,678 $ - $ 14,828,678
Exhibit B
Water Fund
FY 2022 Revised
Water Fund Revised Q2 Q3FIN01 Q3
Resources
Beginning Fund Balance $ 38,068,131 $ - $ 38,068,131
Property Taxes $ - $ - $ -
Franchise Fees $ - $ - $
Special Assessments $ - $ - $
Licenses&Permits $ - $ - $
Intergovernmental $ - $ - $ -
Charges for Services $ 26,197,790 $ - $ 26,197,790
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ 375,525 $ $ 375,525
Miscellaneous $ 50,000 $ - $ 50,000
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ 25,000 $ - $ 25,000
Total Resources $ 64,716,446 $ - $ 64,716,446
Requirements
Community Development $ - $ - $ -
Community Services $ - $ - $ -
Policy and Administration $ - $ - $ -
Public Works $ 10,755,400 $ - $ 10,755,400
Program Expenditures Total $ 10,755,400 $ - $ 10,755,400
Debt Service $ - $ - $ -
Loan to TCDA $ - $ - $ -
Work-In-Progress $ 25,000 $ - $ 25,000
Transfers to Other Funds $ 22,365,289 $ 142,000 $ 22,507,289
Contingency $ 475,000 $ (142,000) $ 333,000
Total Budget $ 33,620,689 $ - $ 33,620,689
Reserve For Future Expenditure $ 31,095,757 $ - $ 31,095,757
Total Requirements $ 64,716,446 $ - $ 64,716,446
Exhibit B
PW Engineering Fund
FY 2022 Revised
Public Works Engineering Fund Revised Q2 Q3PW02 Q3
Resources
Beginning Fund Balance $ 2,260,989 $ - $ 2,260,989
Property Taxes $ - $ $ -
Franchise Fees $ - $ $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ 870,000 $ - $ 870,000
Intergovernmental $ 153,369 $ $ 153,369
Charges for Services $ 3,420,918 $ - $ 3,420,918
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ - $ - $ -
Miscellaneous $ 5,094 $ - $ 5,094
Other Financing Sources $ - $ $ -
Transfers In from Other Funds $ 667,710 $ $ 667,710
Total Resources $ 7,378,080 $ - $ 7,378,080
Requirements
Community Development $ - $ $ -
Community Services $ - $ $ -
Policy and Administration $ - $ $ -
Public Works $ 4,691,633 $ 60,000 $ 4,751,633
Program Expenditures Total $ 4,691,633 $ 60,000 $ 4,751,633
Debt Service $ - $ - $ -
Loan to TCDA $ - $ $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ - $ - $ -
Contingency $ 150,000 $ (60,000) $ 90,000
Total Budget $ 4,841,633 $ - $ 4,841,633
Reserve For Future Expenditure $ 2,536,447 $ - $ 2,536,447
Total Requirements $ 7,378,080 $ - $ 7,378,080
Exhibit B
Central Services Fund
FY 2022 Revised
Central Services Fund Revised Q2 Q3CM01 Q3CM02 Q3FIN01 Q3
Resources
Beginning Fund Balance $ 3,136,865 $ - $ - $ - $ 3,136,865
Property Taxes $ - $ - $ - $ $ -
Franchise Fees $ - $ - $ - $ - $ -
Special Assessments $ - $ - $ - $ $ -
Licenses&Permits $ - $ $ - $ $ -
Intergovernmental $ - $ 38,150 $ - $ $ 38,150
Charges for Services $ 12,428,617 $ - $ - $ $ 12,428,617
Fines&Forfeitures $ - $ - $ - $ $ -
Interest Earnings $ - $ - $ - $ - $ -
Miscellaneous $ 90,000 $ - $ $ $ 90,000
Other Financing Sources $ - $ - $ - $ - $ -
Transfers In from Other Funds $ 1,025,710 $ - $ - $ 200,000 $ 1,225,710
Total Resources $ 16,681,192 $ 38,150 $ - $ 200,000 $ 16,919,342
Requirements
Community Development $ - $ - $ - $ - $ -
Community Services $ - $ - $ - $ - $ -
Pobcy and Administration $ 15,114,252 $ 38,150 $ 25,000 $ 200,000 $ 15,377,402
Public Works $ - $ - $ - $ - $ -
Program Expenditures Total $ 15,114,252 $ 38,150 $ 25,000 $ 200,000 $ 15,377,402
Debt Service $ - $ - $ - $ - $ -
Loan to TCDA $ - $ - $ $ - $ -
Work-In-Progress $ - $ - $ - $ - $ -
Transfers to Other Funds $ - $ - $ $ - $ -
Contingency $ 238,200 $ - $ (25,000) $ - $ 213,200
Total Budget $ 15,352,452 $ 38,150 $ - $ 200,000 $ 15,590,602
Reserve For Future Expenditure $ 1,328,740 $ - $ - $ - $ 1,328,740
Total Requirements $ 16,681,192 $ 38,150 $ - $ 200,000 $ 16,919,342
ob �
IN
-wow
FY 2021-2022 Third Quarter
Supplemental Budget
April, 2022 oil
City • •
Requests from Departments
• Community Development (CD)
Tigard CARES Round 6 — ARPA Funds
• City Management
► Houseless Services Program (1.5 LD FTE) — ARPA Funds
/ Executive Search Consulting Services
• Finance
Utility Billing Credit Card Fees
• Public Works
► Parks and Recreation System Plan Implementation and Financial Modeling Services
► Hall Boulevard and Greenburg Road Jurisdictional Transfer
Summary
• The FY 2022 Third Quarter Supplemental will increase the overall
budget by $808K.
• Third Quarter Supplemental will not impact the city's reserves.
�r�;�
Questions?
AIS-4911 5.
Business Meeting
Meeting Date: 04/12/2022
Length(in minutes): 10 Minutes
Agenda Title: TOWN CENTER DEVELOPMENT AGENCY PUBLIC HEARING:THIRD QUARTER
TCDA BUDGET SUPPLEMENTAL
Authored By: Steve Kang
Item Type: Motion Requested
Resolution
Public Hearing
Town Center Development Agency
Public Hearing Yes
Legal Ad Required?:
Publication Date: 04/07/2022
Information
EXPLANATION OF ISSUE
Submitting the Town Center Development Agency's FY 2022 Third Quarter Budget Supplemental to the Board for
review and approval.
ACTION REQUESTED
Finance recommends the Town Center Development Agency Board approve the FY 2022 Third Quarter Budget
Supplemental.
BACKGROUND INFORMATION
The following is the summary of items that require council action for FY 2022 Third Quarter Budget Supplemental:
Increase debt service payments for new bonds—The TCDA issued bonds in September 2021,which was after
the FY22 budget was adopted.This supplemental budget increase is to pay the debt service on those bonds.
ALTERNATIVES&RECOMMENDATION
Do not approve the FY 2022 Third Quarter TCDA Budget Supplemental.
ADDITIONAL RESOURCES
Fiscal Impact
Cost: $524,500
Budgeted(yes or no): No
Where Budgeted(department/program): N/A
Additional Fiscal Notes:
The FY 2022 Third Quarter Supplemental will increase the overall budget by$525K. The increase in the
expenditures is supported by the reserves reducing the overall reserves of the agency by$525K.
Please refer to Exhibits A and B which summarize the fiscal impact of the quarterly supplemental budget by fund.
Attachments
TCDA Resolution
i
i
CITY OF TIGARD, OREGON
TIGARD TOWN CENTER DEVELOPMENT AGENCY
RESOLUTION NO. 22-
A RESOLUTION TO ADOPT THE FY 2022 THIRD QUARTER BUDGET SUPPLEMENTAL
INCLUDING BUDGET ADJUSTMENTS TO TOWN CENTER DEVELOPMENT AGENCY (ICDA)
URBAN DEVELOPMENT.
WHEREAS, the TCDA acknowledges those items that were unknown at the time the FY 2022 budget was
adopted;and
WHEREAS,the TCDA recognizes approximately$524,500 of unanticipated budget in operations and transfers;
and
WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, and
contingency.
NOW,THEREFORE,BE IT RESOLVED by the Tigard Town Center Development Agency that:
SECTION 1: The FY 2021-22 Budget is hereby amended Q3 Supplemental Summary Exhibit B.
SECTION: This resolution is effective immediately upon passage.
PASSED: This day of 2022.
Chair-TCDA
ATTEST:
TCDA Recorder-TCDA
RESOLUTION NO.22-
Page 1
FY22 Q3 TCDA Supplemental Summary
FY22 Q3 Exhibit A-TCDA
FY22 Q3 Exhibit B-TCDA
TOWN CENTER DEVELOPMENT AGENCY- BUDGET SUPPLEMENTAL 4/1/2022
FY 2021-2022 Quarter: 3
Item* Department Fund Division Request Title Request Funding
Total Amount Detailed Description
Q3TCDA01 TCDA MULTIPLE 7000-Bonded Debt Service Increase debt service payments for NEW Reserve for $ 524,500 The TCDA issued bonds in September 2021,which was after the FY22 budget was adopted.This
new bonds Future supplemental budget increase is to pay the debt service on those bonds.
1oft
Exhibit A
Q3TCDA01 - Increase debt service payments for new bonds
The TCDA issued bonds in September 2021, which was after the FY22 budget was adopted. This supplemental
budget increase is to pay the debt service on those bonds.
Fund 1 of 2 FY 2022 Q3 Revised
City Center Debt Service Adopted Amendment Q3
Resources
Beginning Fund Balance $ 625,175 $ - $ 625,175
Property Taxes $ 697,000 $ - $ 697,000
Franchise Fees $ - $ _ $ _
Special Assessments $ - $ - $ _
Licenses & Permits $ - $ - $ _
Intergovernmental $ - $ _ $ _
Charges for Services $ - $ - $ _
Fines & Forfeitures $ - $ - $ _
Interest Earnings $ 8,325 $ - $ 8,325
Miscellaneous $ - $ _ $ _
Other Financing Sources $ - $ - $ -
Transfers In from Other Funds $ - $ - $
Total Resources $ 1,330,500 $ - $ 1,330,500
Requirements
Community Development $
Community Services $ - $ _ $ _
Policy and Administration $ - $ _ $ _
Public Works $ _ $ _ $ _
Program Expenditures Total $ - $ _ $ _
Debt Service $ 425,025 $ 41,000 $ 466,025
Loan to TCDA $ - $ _ $ _
Work-In-Progress $ - $ _ $ _
Transfers to Other Funds $ 730,000 $ - $ 730,000
Contingency $ - $ _ $ _
Total Budget $ 1,155,025 $ 41,000 $ 1,196,025
Reserve For Future Expenditure $ 175,475 $ (41,000) $ 134,475
Total Requirements $ 1,330,500 $ - $ 1,330,500
Exhibit A
03TCDA01 - Increase debt service payments for new bonds
The TCDA issued bonds in September 2021, which was after the FY22 budget was adopted. This supplemental
budget increase is to pay the debt service on those bonds.
Fund 2 of 2 FY 2022 Q3 Revised
Tigard Triangle Debt Service Adopted Amendment Q3
Resources
Beginning Fund Balance $ 52,100 $ - $ 52,100
Property Taxes $ 798,000 $ - $ 798,000
Franchise Fees $ _ $ _ $ _
Special Assessments $ _ $ _ $ _
Licenses &Permits $ _ $ _ $ _
Intergovernmental $ _ $ _ $ _
Charges for Services $ _ $ _ $ _
Fines &Forfeitures $ - $ _ $ _
Interest Earnings $ _ $ _ $ _
Miscellaneous $ _ $ _ $ _
Other Financing Sources $ 8,000,000 $ - $ 8,000,000
Transfers In from Other Funds $ - $ _ $ _
Total Resources $ 8,850,100 $ - $ 8,850,100
Requirements
Community Development $ _ $ _ $ -
Community Services $ _ $ _ $ _
Policy and Administration $ _ $ _ $ _
Public Works $ _ $ _ $ _
Program Expenditures Total $ - $ _ $ _
Debt Service $ 5,600 $ 483,500 $ 489,100
Loan to TCDA $ _ $ _ $ _
Work-In-Progress $ - $ _ $ -
Transfers to Other Funds $ 5,163,500 $ - $ 5,163,500
Contingency $ _ $ _ $ _
Total Budget $ 5,169,100 $ 483,500 $ 5,652,600
Reserve For Future Expenditure $ 3,681,000 $ (483,500) $ 3,197,500
Total Requirements $ 8,850,100 $ - $ 8,850,100
Exhibit B
City Center Debt Service
FY 2022 Revised
City Center Debt Service Adopted Q3TCDA01 Q3
Resources
Beginning Fund Balance $ 625,175 $ - $ 625,175
Property Taxes $ 697,000 $ $ 697,000
Franchise Fees $ - $ - $ -
Special Assessments $ - $ - $ -
Licenses&Permits $ - $ - $
Intergovernmental $ - $ - $
Charges for Services $ - $ - $ -
Fines&Forfeitures $ - $ - $ -
Interest Earnings $ 8,325 $ - $ 8,325
Miscellaneous $ - $ - $ -
Other Financing Sources $ - $ - $
Transfers In from Other Funds $ - $ - $ -
Total Resources $ 1,330,500 $ - $ 1,330,500
Requirements
TCDA $ - $ - $ -
Community Services $ - $ - $
Policy and Administration $ - $ - $
Public Works $ - $ - $ -
Program Expenditures Total $ - $ - $ -
Debt Service $ 425,025 $ 41,000 $ 466,025
Loan to TCDA $ - $ - $ -
Work-In-Progress $ - $ - $ -
Transfers to Other Funds $ 730,000 $ - $ 730,000
Contingency $ - $ - $ -
Total Budget $ 1,155,025 $ 41,000 $ 1,196,025
Reserve For Future Expenditure $ 175,475 $ (41,000) $ 134,475
Total Requirements $ 1,330,500 $ - $ 1,330,500
AIS-4871 6.
Business Meeting
Meeting Date: 04/12/2022
Length(in minutes): 35 Minutes
Agenda Title: UNIVERSAL PLAZA UPDATE
Authored By: Sean Farrelly
Presented By: Sean Farrelly,Redevelopment Project Manager,City of Tigard;Vanessa Robinson,Project
Manager,Shiels Obletz Johnsen;and Project Team
Item Type: Update,Discussion,Direct Staff
Town Center Development Agency
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
This spring,a long-desired goal of the Tigard community will be fulfilled with the groundbreaking of Universal Plaza.
Members of the project team including Community Development Department and Parks Division teammates,plaza
architect RIOS Design Collective,and owner's representative Shiels Obletz Johnsen will update the Board of the Town
Center Development Agency on the project.The presentation covers the final plaza design,public engagement
activities,plans for maintaining the new public asset, schedule and an updated funding plan.
ACTION REQUESTED
The Board is requested to receive the update and ask questions,if any,about the progress of Universal Plaza,which is
to be built in two phases with Phase One scheduled to begin in June.This background discussion is intended to
support the Local Contract Review Board consideration of two contract amendments related to Universal Plaza that
will be voted on in separate items at the April 12th meeting.
BACKGROUND INFORMATION
The adopted City Center Urban Renewal Plan aims to support the revitalization of the Downtown by"develop[ing]
urban spaces that will provide active and passive recreational opportunities for pedestrians and attract residents and
visitors to downtown."The plan authorizes the construction of plazas and open spaces in the TIF district.
In 2017,the Town Center Development Agency(ICDA) Board directed that an agency-owned property in downtown
Tigard be redeveloped as a public plaza.Targeted to open in late 2022,Universal Plaza will be a hub of activity,a
stimulus for downtown's continued redevelopment,a community gathering spot in the heart of the city and an emblem
of civic pride and identity for Tigard residents.The name and the design of Universal Plaza is a very public
proclamation of Tigard's commitment to inclusivity,equity and resiliency.It will provide Tigard's long-awaited urban
space for all of Tigard to come together as neighbors,to celebrate our shared humanity and to reflect on our one
shared planet.
Design Process
On February 25,2020,a consultant team lead by RIOS Design Collective (formerly RCH Studios)was awarded the
design and activation contract.The design process got underway nearly simultaneously with the start of the COVID-19
emergency.This resulted in modifying the planned process,in particular public engagement,and the plans to activate
the space during design, since activation of the space (i.e. bringing people to the site)was understood as equally
important to the success of the project as excellent design. One of RIOS'early decisions was to bring on Fluidity,a
specialist water feature design firm with experience designing splash pad projects across the U.S. Based on community
input gathered over years,the water feature in Universal Plaza was always going to be the primary feature and attractor
of the plaza design.
During design,it became clear that there would be demand for a connection from the nearby Fanno Creek Trail to the
western end of the plaza. Originally planned to be a separate project,the multi-use path connection into Fanno Creek
park was incorporated into the plaza project,which simplified design coordination and permitting,as well as bidding
and construction.The path design includes a raised boardwalk over a sensitive area and a direct route to the
southwestern corner of plaza from the Fanno Creek remeander bridge.
The design and entitlement process accomplished following milestones:
•Schematic Design:December 2020 January 2021
•Design Development:January-March 2021
•Construction Drawings: September 2021-February 2022
• Clean Water Services Service Provider Letter: September 15,2021
•Downtown Development Review decision:December 2,2022
• Comprehensive Plan Amendment Council approval:January 4,2022
Public Engagement
COVID restrictions complicated the design phase,mainly because the activation process was intended to bring large
groups of people to the site so they could provide better input to the design team. However,the restrictions also led to
a unique opportunity for public engagement:once forced online,staff and consultants elected to open the design input
process to the entire community,and actively sought out participation from people with a diversity of life experiences.
Then the team,rather than establishing an Advisory Committee,held three"Design Advisories" (October 2020,
December 2020,and February 2021).These online advisories were set up to make it easy for any Tigard community
member to help guide the design of the plaza without the time commitments that can be barriers to committee
involvement.About 60 community members representing a broad and diverse range of the community participated in at
least one meeting as Design Advisors,including Councilor Newton who was also on the Plaza Designer selection
committee.
Project input was also gathered from the Town Center Advisory Commission and Parks and Recreation Board and from
individuals both online and on-site;the community was invited to make comments through QR codes provided on
signage at the site. Many visited the site on their own time and with ample social distance.
Activation
Although the pandemic prevented holding events or inviting large groups of people to the bare site,as was originally
envisioned,a modified activation phase was accomplished by bringing art to the site and using public art to promote
Universal Plaza to Tigard's online community:
•Ground mural:A colorful temporary ground mural was painted on the paved area of the site by artists from
Tualatin Valley Creates.
•Haiku contest and projection:The community was invited to submit haiku poetry and contest winners had their
poems projected on the wall of the adjacent B&B Printing building(which will continue until construction
start).The question put to the community was "what does universality mean to you in reflecting on your
experience in Tigard?"
•Site furnishings:About 30 wooden"apple boxes"were built and brought to the site to provide moveable seating
and objects of interest.
•Temporary art installations:The Beacon art installation,consisting of scaffolding,fabric,and lights,was installed
at the site for the better part of 2021.It was visible from a distance on the Fanno Creek Trail,and made a splashy
announcement of things to come on the site.Three "twinkle trees"were also installed during the winter of
2020-21,attracting attention and visitors to the site.
•Video: Five videos were produced and displayed on the city's website highlighting various aspects of the plaza
design and activation process.
•Placemaking project:Architecture students created a mobile placemaking project with historical information
about the importance of the camas plant to Native American tribes.Musical chairs were also installed for a time
at the site,before being moved to Main Street.
Construction Manager/General Contractor
The project team made a decision in late 2020 to pursue an alternative form of contracting for finalizing the design and
constructing the plaza.The Construction Manager/General Contractor approach is warranted for complex projects
where the input of a general contractor on cost estimating,design approach and bidding environment is needed prior to
completion of the design. The hiring of P&C Construction in August 2021 under a Construction Manager/General
Contractor(CM/GC) contract brought these services to the project team and positioned the project for competitive
bidding at 90 percent design completion. P&C did its first cost estimate on the 50%construction drawings and
repeatedly sought price estimates to keep the team apprised of the realities of the labor and supply chain issues hitting
the construction industry. P&C also helped lead a value engineering process that led to a Guaranteed Maximum Price
submittal for construction on March 30,2022,that matched the city's updated funding plan.
Updated Funding Plan and Schedule
From its initiation,the project's funding sources were tax increment funding and Parks system development charge
revenues. This has not changed. However,project costs have increased dramatically over the design period due to
factors outside the control of the city or the design team. The initial cost estimate for construction,based on
conceptual design plans in December 2020,was$3.2 million. As the project moved into design development and then
construction drawings,the market conditions for materials,labor and contractor cost escalation contingencies continued
to rise with pandemic-related disruptions. About one year later,the construction costs were estimated at$5.6 million
and four months later,the estimate rose again to approximately$6 million. According to P&C Construction,the
construction industry has never been more volatile,and escalation of this kind is hitting all construction projects,not
just this one. The water feature in Universal Plaza is a custom job and is the most complex and intricate construction in
the project;considerable work has gone into finding a qualified builder and ensuring that the city gets the one-of-a-kind
splash pad that will be the plaza's main attractor in Phase 1.
To contend with the cost volatility,Tigard's city manager convened a process in late 2021 to align project resources with
the 50 percent drawing set cost estimate ($5.6m). Teammates from Community Development,Public Works and
Finance came together with City Management and SOJ (the city's project manager) to discuss scope reductions (i.e.not
building the connecting path to the Fanno Creek Trail and/or not recirculating the water at the splash pad) and project
budget augmentation. Those meetings led to a decision to keep the base project intact(i.e.build the connecting path,
recirculate the water) but to reduce the scope of the project by$100,000 and supplement the budget's existing funding
sources. The Parks SDC contribution was increased by$700,000,and an additional$700,000 was allocated to the
project by borrowing from future tax increment revenues in the City Center district. Finally,to further protect the
project from volatility after the 90 percent cost estimates came in yet higher,the TIF borrowing was increased by
$200,000. This will allow the city to carry a larger contingency during construction. Both the Parks SDC supplemental
funding and the internal TIF borrowing have only modest impacts on other projects;no parks projects are being
delayed and the impact downtown relates to the timing of Universal Plaza's second phase,for which staff is currently
working to replace$2 million of local TIF funding with federal funding through the earmark process.These changes to
the project budget are reflected in the proposed FY 2023 budget(the additional$200,000 of TIF internal borrowing for
increased contingency will appear as a technical adjustment).
The decision to bring on the Construction Manager/General Contractor and the time taken to balance the budget has
slightly impacted the schedule. The target opening for Universal Plaza has always been 2022;a summer opening would
have been optimal. However,the considerable earthwork necessary to build the plaza,a portion of which is in the
sensitive Fanno Creek wetland,means that summer is the most conducive construction season.The construction period
is six months;the current schedule has construction beginning in June (assuming city approvals on April 12),with
completion in December 2022. Schedule sensitivity is related to industry volatility. A delay in city approval will not only
impact the schedule—it would also cause the project to have to be rebid and have a new GMP be prepared.
Plaza-related Impacts: Maintenance and Parking
Downtown is identified as one of the five priority focus area in the latest Tigard Parks and Recreation System Plan. City
of Tigard Parks staff have been integral to the core team in the design process,providing input on design,materials,and
operations. Public Works,dating back to council's first decision to locate a large plaza on this site,has shared with
council the maintenance responsibilities that accompany a large,valuable public asset of this kind. Universal Plaza will
function as a Category 1+ park asset:highly visible with year-round use,programming,special events and a seasonal
(May-September)water feature,all of which will require the addition of 2 FTEs. The plan for maintaining the plaza is
as follows:
Parks Maintenance will transition two current FTE's (Utility Workers) to train/certify for operating the water
feature.Two full time shifts are anticipated,with 10-14 mechanical vault entries anticipated per week.
•Parks Maintenance will request the necessary funding increase in the FY24 budget for the two FTE required for
operations and maintenance to backfill the two FTE that were transitioned from other park maintenance
assignments to Universal Plaza.
The other long-term impact that city teammates are working to understand and anticipate is parking demand during
peak plaza use. As set out in all City Center plan documents,attracting visitors, shoppers and foot traffic to downtown
Tigard is highly desirable and is adopted city policy. Universal Plaza will accomplish just this,especially in the summer
months. Although some people will arrive on foot or bicycle,many will drive automobiles. Staff is currently working
with downtown stakeholders on a parking management plan for downtown,and among the likely recommended
changes will be instituting time limits for Burnham Street's on-street spaces (which currently have no time limits.)This
will encourage turnover of parking spaces to accommodate downtown visitors throughout the day. For larger weekend
or evening events,it may be recommended that drivers be directed via signage to the City Hall and Public Works
building parking lots,which have after-hours capacity. The shared use of private lots is encouraged,but is outside the
city's jurisdiction. Enforcement of parking regulations is also likely to be recommended once a consensus is reached
with downtown businesses about the management plan. Parking enforcement funds are included in the FY23 budget in
anticipation of next summer's huge influx of downtown visitors to Universal Plaza.
Phase 2
Universal Plaza has always been envisioned as a phased project. It's a large,expensive site to develop,and deserving of
first-rate features to change the impression and course of development in downtown Tigard. The centerpiece of the
first phase is the splash pad,but most of the expense is in preparing the entire site and making it a functional,usable,
beautiful plaza at Phase 1 completion. The second phase,however,includes three elements that will truly finish the
plaza and cement it as a"place for everyone." These are an All-Access Community Room,a shade structure,and a
community table/picnic area. Although these features are shown in many Universal Plaza drawings,they are not
included in the first phase design or budget.The first phase of construction is designed so that Phase 2 can be
constructed with minimal disruption to the site and Phase 1 improvements. Current thinking is that Phase 2 could
begin in 2024,depending on funding availability.
ALTERNATIVES & RECOMMENDATION
This is an update, so there is no requested action for this agenda item. However,actions are necessary to authorize
contracts for the project(votes will be taken in separate LCRB agenda items). Additionally,funding for the project is
included in the proposed FY23 budget,which requires future council approval.
ADDITIONAL RESOURCES
Previous TCDA/LCRB/City Council agenda items:
•January 4,2022: Quasi-judicial Public Hearing: Consider Comprehensive Plan Amendment/ Sensitive Lands
Universal Plaza/Path
•April 6,2021:Local Contract Review Board:Exemption to Competitive Bidding and Approval of Findings for
Universal Plaza
•January 5,2021: Consider Amendment to RCH Studios Contract for Universal Plaza Activation,Design,
Construction and Project Management
•October 13,2020:Town Center Development Agency-Universal Plaza Project Update
•February 25,2020: Contract Award to RCH Studios for Universal Plaza Activation, Design and Project
Management
•June 11,2019:Universal Plaza Pre-Design Kickoff
Attachments
Universal Plaza PowerPoint
ZZOZ `ZT llidd
A:)N39V IN3WdOl3n3(l HUNT) NMOL 3HI 80:1 N0I1d1N3S38d
3ldadn v aNnomgm:)vs VZdld IVSd3AINn
In the Heart of Downtown Tigard
SW Main Street
Tigard
Transit
Center
w
W
r
UNIVERSAL PLAZAFanno
£
ea
Creek Fanno t
Trail Creek 'W- -,'''"7
in
Boardwalk to
Fanno Creek Trail
A Place for Everyone
n .
Ak
t
x
w
y, .4
r 7
A
Au
6 '
u
"R
� u
i
a p n
a
i
.ems. ... w
t
,
f
Site Needs and Community Desires
Evrgreen landscape Buffer
Lawn
Bioinfiltration SerpeMfrie Community Table
Area
d
Fanno
M
Creek Burnnan, to
Interactive Porch
Topographic Lawn Water Feature Event Lawn Swing t
_
6*
Fanno Promenade `
Boardwalk to Overhead Canopy
Fanno Creek Trail
Restroom+ Community
Landscape Buffer. Storage+Vending
Room
/ � � �.
• #� �: �
;�
;, ,,,
s .
� ��
.�,.,
�,
..,. H,r,,,ra,
^ •r �
�....
1 - �
i�
., �'"'�� a.�"���" iso �_�ic::...t-- r
�„ti..�
1
a � a, ��
�aa,
��
�� , +� �r �
�.
- .�,
�'
�3 '!
,.,.. ..
Y �
f
i ' „ � _
��
;« r. 9
,. ,�
,,, •���
'R
;n; ,;_.,
.:..
a � •.•.
� ,
r � � "YtR
_ �,�y,y� s �
� �ti
f '.��'r',R�..
..
�;
•.S'�"Yi
Universal Plaza Experiential Diagram
L`
0 1
®fn®®
09 Y
0o a as o
Universal Plaza Experiential Diagrams
Water Feature Look & Feel
r
tX
. e
nT
, n s
a e
T
a
r
x
s - dry q ryyw��,
i
The View from Burnham Street (includes Phase 2)
� Y
yry t
6
{
k
a .
{
t aw 4 e' ry ,yy,•
ry
S
i
t
� a
a
yy �
u, y
µ
n;
F�;
Welcome to Universal Plaza: Fanno Creek Trail Entry
Or
404
r � y ,
f&
rM r
�T
q� may+ V
.x
a '
r � u
M..
Phase One: The Star of the Show
E.
ASplash Pad designed especially for Tigard, OR
I
- -
way,
WS-0I—GRANITE—LEAF FORM—'MOUNTAIN GREEN',COLDSPRING GRANITE -i, ws-
fr .-u. ws N
WS-02—FIELD COLOR—CUSTOM CONCRETE—SHAW&SONS.QCP-'GR2'
WS-03—FIELD COLOR—CUSTOM CONCRETE—SHAW&SONS.QCP-'Wit'
WS-04—FIELD COLOR—CUSTOM CONCRETE—SHAW&SONS,OCP-'GN2'
WG-02
WS-05—LEAF FORM—GRANITE—'TUNDRA GREEN,COLDSPRING GRANITE
WS-O6—EDGE RIBBON—CUSTOM CONCRETE—SHAW&SONS,OCP'GNI'
WM-0I—GRATING,DRAIN COVERS—BRUSHED STAINLESS STEEL ws m
- --"W_mo
Paving Plan
Scale 114' 1'-0'
0 5' 10'
Rudily Design Consultants RIOS Univmal Plaza,Tigam 18102021 • • •
Phase 2: More Community Uses and More Reasons to Visit
M
Taking Care of a Highly Valuable Asset
I
'---------- ---- —�_—=_
PA w I e,--
--
A
1 - -t:ro nP
v
w
JE
9w1o1 �Hei -
I � � ISP,a ....•` I au, � ,�E.,O, I 'r i•`.— Ili
EIEVRTEO BQYroWRlK By 01 PM,[.1 �.. :�. n I. - ♦ _.....-. _-.. , .__—._ 1
I I 1
r- — — ---=_---- ----------------=------=-------------TrtxatAoua----=------—_-------------=-----=_---
NAPngrAPF PI AN
Universal Plaza Construction Cost Estimates
• 100% Conceptual Design: MGAC, December 15, 2020: $3.2M
• 50% Design Development: MGAC, March 31, 2021: $4.18M
• 100% Design Development: P&C, August 13, 2021: $3.5M
• 100% Design Development: P&C, October 05, 2021: $4.46M
(water feature cost update, Boardwalk added)
• 50% Construction Documents: P&C, November 16, 2021: $5.57M
• 90% CD/ Permit Set (basis for GMP): P&C, February 28, 2022: $6.03M
90% CD/ Permit Set (basis for GMP): P&C, March 25, 2022: $6.05M
Funding sources and Uses
Funding Sources Amount
Parks SDC Fund - Initial Funding $ 2,274,722
Parks SDC Fund: Supplemental Funding $ 7001000
TIF Capital Improvement Funding $ 4,2521929
TIF Internal Borrowing $ 900,000
Total City Budget $ 8,127,651
Uses Amount
Construction Cost (GMP) $ 5,600,000
Site Demo $ 1191524
Design, Engineering & Permits $ 11934,663
Owner Contingency $ 473,464
Total City Budgeted $ 8,127,651
Schedule
TIGARD UNIVERSAL PLAZA 2021 2022
04.12.2022 OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPT OCT NOV
E €
DRAWINGS/DOCUMENTS 4 MONTHS
505/6 CD SET 2 MONTHS 3
Owner Review&Comment of CD Set 2 WEEKS Nov&Feb
50%CD Cost Estimate:P&C Construction 2WEEKS
901/.CD SET 2 MONTHS
100%CDSET 2 WEEKS
LAND USE APPROVAL 6 MONTHS
CWS Submission
Comprehensive Plan Amendment_Council 29-Nov
Downtown Development Review 21-Dec i
City Council Meeting 29-Jan
PERMITTING 3 MONTHS
CONSTRUCTION
Bidding
GMP Agreement/Council Approval 12-Apr
Site Preparation 2 WEEKS _
–Construction �� 6 MONTHS — loom
W
Q
0
a
� z
W
� a
ti z
W
� a
ao
W
� W
V W
Q z
W
V
a Z
N o
J i
a ►-
J o
Q z
v: N
N a
4
N
Wwoo J
UACL-
� a4
AIS-4863 7.
Business Meeting
Meeting Date: 04/12/2022
Length(in minutes): 5 Minutes
Agenda Title: LOCAL CONTRACT REVIEW BOARD-GUARANTEED MAXIMUM PRICE
CONTRACT AMENDMENT FOR P&C CONSTRUCTION TO BUILD UNIVERSAL
PLAZA
Authored By: Cindy Trimp
Item Type: Motion Requested
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
The purpose of this action is to approve the Guaranteed Maximum Price (GMP) contract amendment for the
construction of Universal Plaza.
ACTION REQUESTED
The Local Contract Review Board is requested to authorize a contract amendment to P&C Construction for Universal
Plaza in the amount of$5,553,780 for a total contract amount of$5,600,000 and direct the City Manager to take the
steps necessary to execute the contract amendment.
BACKGROUND INFORMATION
The City of Tigard and its Tax Increment Financing agency,the Town Center Development Agency(ICDA),are
focused on continuing the revitalization of downtown Tigard.The City's strategic vision is to be"an equitable
community that is walkable,healthy,and accessible for everyone." The adopted City Center Urban Renewal Plan aims
to support this vision by"develop[ngl urban.spaces that will provide active and passive recreational opportunities for pedestrians and
attract residents and visitors to downtown."
In 2017,the TCDA Board directed that an agency-owned property in downtown Tigard be redeveloped as a large
public plaza.Envisioned as downtown's most important public space,Universal Plaza will be a hub of activity,a
stimulus for downtown's continued redevelopment,and an emblem of civic pride and identity for Tigard residents.
This highly visible plaza poses several challenges for maintaining design excellence within available public funding. It
includes unique public amenities and features that require specialized equipment and expertise.This project is meant to
be designed and constructed in two phases using the CM/GC delivery method: Phase 1:Preconstruction and Early
Procurement Phase and Phase 2:Construction Phase.
Collaborative contractor involvement in the design process,constructability review,and phasing options have been key
to arriving at a GMP that matches TCDA and city resources. On April 6,2021,the Local Contract Review Board
(LCRB) approved findings and authorized a coordinated Construction Manager/General Contractor(CM/GC) team
approach.
On May 12,2021,the City issued a Request for Proposals (RFP) to select a CM/GC and on June 8,2021,three
proposals were received from the following firms:
•P&C Construction
•Kirby Nagelhout
•Bremik Construction
A selection committee reviewed and scored proposals on firm qualifications,project understanding and approach,key
personnel,diversity in contracting,and the cost proposal.After careful consideration,including interviews with all three
firms,a contract for phase 1 services was awarded to P&C Construction.An amendment is now sought to engage P&C
Construction for Phase 2 services,enabling construction of Universal Plaza in the summer and fall of 2022.With the
support of the city's project manager and Owners Representative,Shiels Obletz Johnsen,and from the project
architect,RIOS Design Collective,P&C Construction has established a definition of project scope,pricing,phasing,
logistics,schedule and bidding information for Universal Plaza based on the 90 percent construction document set.
This information has resulted in a GMP of$5,600,000,consistent with the city's budget for the project.
ALTERNATIVES&RECOMMENDATION
Staff recommended the Local Contract Review Board authorize a contract amendment for P&C Construction in the
amount of$5,553,780.The Local Contract Review Board may choose to not enter into this contract amendment and
direct staff to continue GMP negotiations.This would cause this project to be scoped differently than originally
designed and would cause further delays in the start of construction.Based on the cost estimate history on this project
and others,delaying construction would likely increase the total cost of the project.
ADDITIONAL RESOURCES
Previous Agenda Items:
•April 6,2021:Local Contract Review Board:Exemption to Competitive Bidding and Approval of Findings for
Universal Plaza
•January 5,2021: Consider Amendment to RCH Studios Contract for Universal Plaza Activation,Design,
Construction and Project Management
•October 13,2020:Town Center Development Agency-Universal Plaza Project Update
•February 25,2020: Contract Award to RCH Studios for Universal Plaza Activation,Design and Project
Management
•June 11,2019:Universal Plaza Pre-Design Kickoff
•December 4,2018: Discussion on Potential Business Plan for Universal Plaza
•September 4,2018: Update on Universal Plaza concept
•February 20,2018: Review Universal Plaza concept
Attachments
No files)attached.
AIS-4864 8.
Business Meeting
Meeting Date: 04/12/2022
Length(in minutes): 5 Minutes
Agenda Title: LOCAL CONTRACT REVIEW BOARD—UNIVERSAL PLAZA DESIGN CONTRACT
AMENDMENT
Authored By: Cindy Trimp
Item Type: Motion Requested
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
The purpose of this action is to approve contract amendment#4 for additional design services for Universal Plaza.
ACTION REQUESTED
It is recommended that the Local Contract Review Board authorize a contract amendment to RIOS for the Universal
Plaza design in the amount of$42,100 for a total contract amount of$1,151,820 and direct the City Manager to take
the steps necessary to execute the contract amendment.
BACKGROUND INFORMATION
The City of Tigard and its tax increment financing agency,the Town Center Development Agency(ICDA),are focused
on continuing the revitalization of downtown Tigard.The City's strategic vision is to be"an equitable community that
is walkable,healthy,and accessible for everyone."The adopted City Center Urban Renewal Plan aims to support this
vision by"develop[ing] urban spaces that will provide active and passive recreational opportunities for pedestrians and
attract residents and visitors to downtown."
In 2017,the TCDA Board directed that an agency-owned property in downtown Tigard be redeveloped as a large
public plaza. Envisioned as the most important public space in the city's most important district,Universal Plaza will be
a hub of activity,a stimulus for downtown's continued redevelopment,and an emblem of civic pride and identity for
Tigard residents.
On February 25,2020,a team lead by RIOS was awarded the design and activation contract.The original contract
included the following tasks:
•Conceptual Framework Design Plan
•Activation of the temporary plaza
•Schematic Design and Cost Estimate
•Design Development
•Construction Documents
•Land Use Approval Submittal
Contract amendment#1 in the amount of$98,480 provided additional project design and implementation services
including design development and land use approval for the following features:
•Interactive water feature
•Restrooms
•Concessions building
•Seating and other site furnishings
•Lawn areas,planting
•Site lighting
•Paved areas
•Signage
Contract amendment#2 in the amount of$6,500 provided additional project design and implementation services to
include activation design and implementation and extension of landscape architecture.
Contract amendment#3 in the amount of$361,440 provided additional project design and implementation services for
the completion of design and construction,including the following tasks:
•Construction Documents
•Permitting
•Bidding
•Construction Observation
Contract amendment#4 in the amount of$42,100 provides for additional project design and implementation services
for the completion of design and construction,including the following tasks:
•Construction Documents
•Construction Observation
•Food Cart Infrastructure Design
•Coordination of electrical,mechanical,plumbing and structural engineering and lighting design
ALTERNATIVES&RECOMMENDATION
The Local Contract Review Board may choose to not enter into this contract amendment. This would cause a
significant delay in the project schedule as well as project management issues.
ADDITIONAL RESOURCES
Previous agenda items—
April 6,2021:Local Contract Review Board: Exemption to Competitive Bidding and Approval of Findings for
Universal Plaza
January 5,2021: Consider Amendment to RCH Studios Contract for Universal Plaza Activation,Design,Construction
and Project Management
October 13,2020:Town Center Development Agency-Universal Plaza Project Update
February 25,2020: Contract Award to RCH Studios for Universal Plaza Activation,Design and Project Management
June 11,2019:Universal Plaza Pre-Design Kickoff
December 4,2018: Discussion on Potential Business Plan for Universal Plaza
September 4,2018:Update on Universal Plaza concept
February 20,2018: Review Universal Plaza concept
Fiscal Impact
Cost: $42,100
Budgeted (yes or no): Yes
Where Budgeted (department/program):TCDA FY 21-22
Additional Fiscal Notes:
TCDA Budget
Attachments
No files)attached.
AIS-4904 (,� / ` C� / � �r ,� Z 9.
Business Meeting
Meeting Date: 04/12/2022
Length(in minutes): 30 Minutes
Agenda Title: CAPITAL IMPROVEMENT PLAN UPDATE
Authored By: Joe Wisniewski
Presented By: Joe Wisniewski
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
The Capital Improvement Plan(CIP) establishes Tigard's budget and timeline for improvements to City owned and
operated public infrastructure over a 6-year period.A CIP project improves or adds value to the City's infrastructure,
typically costs$50,000 or more,and has a useful life or extends the useful life of infrastructure for 5 years or more.
Public facility systems addressed by the CIP include streets,parks,sanitary sewers,stormwater and domestic water in
addition to public buildings and facilities.
In most cases,CIP projects are implemented with oversight from the City's Engineering Division. City Engineer Joe
Wisniewski will provide a summary report to council,including the status of active projects during this briefing.
The attached file will be shown as a presentation at the meeting. Copies of individual project status reports for active
CIP projects will be delivered to Council in the April 7,2022 City Council Newsletter packet.
ACTION REQUESTED
No action is requested;the purpose of this item is to brief council.
BACKGROUND INFORMATION
The Fiscal Year 2021-2022 CIP,which is the focus of this presentation,was adopted as part of the FY21-22 Budget.
ALTERNATIVES & RECOMMENDATION
N/A
ADDITIONAL RESOURCES
N/A
Attachments
CIP Update
AIS-4909 10.
Business Meeting
Meeting Date: 04/12/2022
Length (in minutes):25 Minutes
Agenda Title: CLIMATE AND COMMUNITY RESILIENCE DISCUSSION
Authored By: Emily Tritsch
Presented By: Assistant City Manager Emily Tritsch, Community Development Director Kenny
Asher
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
In 2021, City Council set the goal of developing and implementing a bold community resiliency plan.A
desired outcome for this goal is reducing the city's carbon footprint and reaching carbon neutrality by 2035.
Achieving this ambitious goal requires focused commitment,innovative thinking,and bold action.With
this discussion item,Tigard teammates seek to confirm with Council the scope and focus of this work,the
anticipated scale of actions and investments recommended,and confirm the City's path in advance of the
consultant team's presentation, including their recommended action items,in the fall.
ACTION REQUESTED
Teammates request confirmation of focus, scope, scale of recommendations and action items to bring
forward, and future work to advance Council Goal 3
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations
Council received a quarterly Council Goal update on Jan 25,2022;this included progress on Goal 3
Public Involvement
There have been three live,virtual public engagement sessions to date: a BIPOC workshop in January,and
both Community Advisory Committee and Technical Advisory Committee meetings in March.The
Community Resiliency Plan website has been live since 2021.
Impacts (Community, Budget, Policies and Plans/Strategic Connection)
This work employs American Rescue Plan Act (ABPA) funds for contracted modeling, engagement, and
report development;the results of this contract will be presented to City Council in Sept 2022. ARPA
funds have also been set aside to implement some of the recommendations developed by the consultant
team. Climate Action initiatives respond directly to Council Goal 3: Develop and Implement a Bold Community
Resiliency Plan;it also supports Tigard's Strategic Plan priorities:
• excellent public service and customer experience: community members have requested climate
action in both general and specific terms, from energy alternatives to more recycling options
•create a well-connected,accessible pedestrian network: investments to connect and create active
transportation systems for non-motorized transportation is in line with actions to reduce emissions
•ensure development and growth support this vision: reaching carbon neutrality by 2035 requires a
holistic look at how Tigard grows and develops; future-proofing our city requires us to center carbon
neutrality in policies and investments going forward.
ALTERNATIVES & RECOMMENDATION
If we were not to advance Council Goal 3, the city would continue its existing practices around energy use,
mobility, building development, nature, food,waste,land use, and community well-being. It is expected
that the city's emissions and climate impact would continue to rise as the city grows and develops, and
those residents and businesses vulnerable to climate impacts would be hit harder than others.
ADDITIONAL RESOURCES
Community Resiliency Plan website:
https://www.tigard-or.gov/community-support/community-resiliency-plan
Goal 3 Engage page:www.engage.ti�Zard-or.�Zov/shared link/ibtbnk
Fiscal Impact
Fiscal Information:
The purpose of this Council item is to discuss program focus and scope. Fiscal impacts will be presented
as recommendations and actions are brought before Council for their consideration
Attachments
Goal 3 Council Update
- ,.�i P;��„ ,4,�iti✓fix+:P,„a�JCsa�;; "%Y" �"
'IV,
�•
3�+f'�A( '�� z yf�h k "�:9'u`fik5w`�31�fG �..�' S"� ,� �P�dt� im"�'�'�'✓� � .}' � '�4 lJ"
City of Tigard s,
Cl *iarnate Action Plan . -- - ,.,
Defining Success in Climate Action and Community Resilience
r[GARD
9R'(.-,h Atta nable Future
icul
"bi
Walkways Working Transportation
pi� ' A
Z>t if
J
r
S 0 1 ILA Local
S C# rity Cal
F it e Contained
Recreat -~ Ri h iL
h w
as7ble
Se"',
Future
E",3ben
R.
post Greenspace Methane
'dable 'c�t' Com
Affor
MOIr
eW
.,,, ,, �. ,
n6" dve
r
.tea.
............................
Mobility Emergency
Management and
Hazard Mitigation Plan
n41
O
Community
Homes Well-Being
& Buildings ''
X
Disaster Preparedness,
Response, and Recovery
..............................r
Land Use
3T
i�a
appt
�xy4ywEx
Food
Waste
i,.,vm a UG d Two nl�
AIS-4928 de-- O h— 11.
Business Meeting
A� 7Meeting Date: 04/12/2022
a � a
Length (in minutes): 20 Minutes
Agenda Title: DISCUSS CHARTER INTERPRETATION-PLACEHOLDER
Authored By: Shelby Rihala
Presented By: City Manager Steve Rymer and City Attorney Shelby Rihala
Item Type: Update,Discussion,Direct Staff
Public Hearing No
Legal Ad Required?:
Publication Date:
Information
EXPLANATION OF ISSUE
Note: This is a placeholder agenda item reserved for continued discussion from the April 5,2022 Council
Meeting,
A discussion on the Charter interpretation related to consecutive terms as used in Section 7 of the City's Charter:
The elective off cers of the City shall be a Mayor and four councilors who together shall constitute the City Council.At the general election held
in 1990, and every fourth year thereafter, a Mayor shall be elected for a term of fouryears.No councilor shall serve the City as councilor for
more than eight consecutiveyears, nor shall the Mayor serve as Mayor for more than eight consecutiveyears. In no case shall any person serve
on the City Council for more than twelve consecutiveyears. These limitations do not apply to the filling of an unexpired term.
No person who is serving as Mayor or councilor shall become a candidate for any City office for a term which would be concurrent with the
terra in office then held unless that person first submits a written resignation from the then current off ce at the time of filing for the other office.
A resignation submitted to satisfy this section shall not be withdrawn.A resignation shall be adequate for purposes of this section if it
provides for the termination of the signer's service in the office not later than the last day before service would begin in the office for which that
person seeks to become a candidate.
ACTION REQUESTED
Staff requests Council direction on preparing a resolution to bring forward for Council consideration adopting its
interpretation of"consecutive years" for purposes of Section 7 of the City's Charter. Specifically, 1) What is the meaning
of consecutive years referenced in the City Charter?2) Should a break in service reset the consecutive years calculation?
If so,how long of a break is needed? 3) Should the statement about consecutive years apply regardless of whether the
unexpired term was filled by election or appointment?
BACKGROUND INFORMATION
Dates of Previous and Potential Future Considerations
Council's first briefing on this issue was on December 21,2021. On March 8,2022,Council received related public
comments. A council discussion was held April 5,2022. This is a placeholder to be used if needed with the
expectation that Council adopt a resolution formalizing its interpretation on April 19,2022.
Public Involvement
Council has solicited public comment through an online portal for 12 weeks and has received 98 comments.
All 98 respondents indicated that they were Tigard community members.Attached is the most recent document.
Impacts (Community,Budget,Policies and Plans/Strategic Connection)
There are multiple ways to interpret the phrase "consecutive years" as used in Section 7 of the City's Charter. Under
Oregon law,when a city's charter is ambiguous,the city council is charged with resolving the ambiguity. Merriam
Webster Dictionary defines "consecutive" as "following one after the other in order;successive." It includes multiple
definitions of"year." One of the definitions is, "the period of about 365 1/4 solar days required for one revolution of
the earth around the sun." Therefore,one interpretation is that"consecutive years" should mean serving for 365
back-to-back days. This would mean that any break in service that is longer than a day would reset the clock. Other
definitions refer to a "calendar year" or"12 months beginning in January and ending in December." Under these
definitions,a longer break in service of a calendar year would be required for a reset.
City Council is being asked to adopt one of these interpretations. Based on Council's direction,staff will prepare a
resolution for Council that will be the formal position of the City.
City charters are generally interpreted in the same way as other legislation. Because Tigard's Charter was approved by
voters,ultimately the charge is to determine what the voters intended. Case law says this is accomplished by looking at
the text and context of the provision as well as any legislative history. Text and context look to not only the specific
words at issue,but also the surrounding words and sections of the Charter that may support a specific interpretation.
Legislative history includes statements in meeting minutes or supporting documentation that point to the understanding
of the Council that adopted the language at the time the language was authored.
The attached memo includes the text of the two amendments to Section 7 as well as a summary of the minutes from
more recent Council discussions.
ALTERNATIVES&RECOMMENDATION
Council has discretion in its interpretation of the Charter language, but may not change the Charter language
without a public vote.
ADDITIONAL RESOURCES
Attachments
Memo
Minutes
Election History
Results of Community Outreach