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City Council Packet - 04/12/2022 IN • City of Tigard Tigard Business Meeting —Agenda TIGARD 0, TIGARD CITY COUNCIL,LOCAL CONTRACT REVIEW BOARD AND TOWN CENTER DEVELOPMENT AGENCY MEETING MEETING DATE APRIL 12,2022- 6:30 p.m. Business Meeting Rev. 4/7/2022 to remove Item No. 11: AND TIME: Discuss Charter Interpretation- Placeholder MEETING Remote participation only. See PUBLIC NOTICE below. LOCATION: PUBLIC NOTICE:In accordance with the City of Tigard's Emergency Declaration related to COVID-19 and Oregon House Bill 4212,this will be a virtual meeting where Council and staff will participate remotely.There will be no in-person public testimony during this meeting. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments.All comments must be submitted before noon the day of the meeting. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue.We ask that you plan on limiting your testimony to three minutes. SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast CABLE VIEWERS:The first City Council meeting of the month may be shown live on Channel 28 at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. ''! `IN ' City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL,LOCAL CONTRACT REVIEW BOARD AND TOWN CENTER DEVELOPMENT AGENCY MEETING DATE APRIL 12,2022- 6:30 p.m.Business Meeting Rev. 4/7/2022 to remove Item No. 11: AND TIME: Discuss Charter Interpretation- Placeholder MEETING Remote participation only. LOCATION: 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PROCLAMATIONS AND RECOGNITION 6:35 p.m. estimated time A. PROCLAIM APRIL AS ARBOR MONTH B. PROCLAIM APRIL 22,2022 COMMUNITY EMERGENCY RESPONSE TEAM DAY 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment B. Tigard High School Student Envoy C. Update from Police Chief McAlpine D. Tigard Area Chamber of Commerce E. Public Comment—Written F. Public Comment—Phone-In 4. PUBLIC HEARING: FY 2022 THIRD QUARTER BUDGET SUPPLEMENTAL 6:50 p.m. estimated time 5. TOWN CENTER DEVELOPMENT AGENCY PUBLIC HEARING:THIRD QUARTER TCDA BUDGET SUPPLEMENTAL 7:05 p.m. estimated time 6. UNIVERSAL PLAZA UPDATE 7:15 p.m. estimated time 7. LOCAL CONTRACT REVIEW BOARD - GUARANTEED MAXIMUM PRICE CONTRACT AMENDMENT FOR P&C CONSTRUCTION TO BUILD UNIVERSAL PLAZA 7:50 p.m. estimated time 8. LOCAL CONTRACT REVIEW BOARD - UNIVERSAL PLAZA DESIGN CONTRACT AMENDMENT 7:55 p.m. estimated time 9. CAPITAL IMPROVEMENT PLAN UPDATE 8:00 p.m. estimated time 10. CLIMATE AND COMMUNITY RESILIENCE DISCUSSION 8:30 p.m. estimated time 11. DISCUSS CHARTER INTERPRETATION-PLACEHOLDER Removed from Agenda 4/7/2022 12. NON-AGENDA ITEMS 13. ADMINISTRATIVE REPORT 14. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session.If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 15. ADJOURNMENT 9:00 p.m. estimated time AIS-4926 2.A. Business Meeting Meeting Date: 04/12/2022 Length(in minutes): 0 Minutes Agenda Title: PROCLAIM APRIL AS ARBOR MONTH Authored By: Joanne Bengtson Presented By: Steve Rymer Item Type: Proclamation Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Arbor Month in Tigard is both a celebration and an educational opportunity,highlighting the important role trees have in our urban forest. ACTION REQUESTED City teammates would like Mayor Snider to issue a proclamation for Arbor Month in support of our Tree City USA mission and the many Park and Recreation and educational partnerships we offer in support of the urban canopy. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations In Oregon,the first week of April is known as Oregon Arbor Week.In Tigard,the City Council encourages community members to celebrate trees during the entire month of April.An Arbor Day observance and proclamation are one of four standards established by the National Arbor Day Foundation to qualify for Tree City USA.Tigard has received this recognition annually since 2001 and continues its proud history of commitment to preserving,enhancing and maintaining its urban forest.The city's trees provide an important backdrop for life in Tigard. Public Involvement Throughout the month of April Arbor Month celebrates and engages the community through library and public works programming. Impacts (Community,Budget,Policies and Plans/Strategic Connection) Arbor month supports our Strategic Vision to create an equitable community that is walkable,heathy and accessible for everyone,as well as work underway on our Climate Resiliency Planning. ALTERNATIVES & RECOMMENDATION Council could choose not to issue the proclamation. Staff recommends issuing this proclamation for 2022. ADDITIONAL RESOURCES N/A Attachments Arbor Month Proclamation C s 4s r . 1 ,.1V4,;''' , ( (Aik ( ( f ( ( ('r'' ( (i fil i t (m 0/Tigard f` ARBOR MONTH Whereas, In 1872,Arbor Day,a special day set aside for the planting of trees,was Is, first celebrated in Nebraska;and i Whereas,Tigard's urban forest is part of a larger ecology that spans from mountains to ocean and is integral to our region's environmental quality; and I: k' Whereas,our urban forest includes a diversity of public and private trees that grace • u our streets,yards, parks and greenways, provide habitat for wildlife, soften hardscapes,clean the air, protect water resources,and ensure that everyone can experience natural beauty where we live,work and play;and ' .k 1 I Whereas,the City of Tigard recognizes that our urban forest is a necessity and is an integral part of the city's infrastructure; and Whereas,we are committed to providing resources to maintain and enhance the urban forest;and s,'4•• ` Sx Whereas,people of all ages and backgrounds, including citizens,civic organizations, ; ,qt, ;. businesses, and government agencies, have formed partnerships to participate ! .x actively in the stewardship and caretaking of Tigard's urban forest. , tom '` NOW THEREFORE BE IT RESOLVED that the City of Tigard City Council does hereby proclaim the entire month of April 2022 as, a ARBOR MONTH ail i. in Tigard,Oregon and encourage people throughout the city to become more f < involved with the planting and stewardship of the urban forest throughout 2022. .i Dated this day of April, 202241,141, •. I: - il IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the :I City of Tigard to be affixed. 1.*p,, ii :Li :1 ii i i s::c • Jason B. Snider, Mayorik : i City of Tigard Attest: f I i o Carol Krager, City Recorder zip •-s sl !4,i .k' • AIS-4925 2. B. Business Meeting Meeting Date: 04/12/2022 Length(in minutes): Consent Item Agenda Title: PROCLAIM APRIL 22,2022 COMMUNITY EMERGENCY RESPONSE TEAM DAY Authored By: Joanne Bengtson Presented By: Steve Rymer Item Type: Proclamation Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Tigard's Community Emergency Response Team (CERT)volunteers contribute critical and invaluable benefits to the community,and we would like to thank them for their partnership and service. ACTION REQUESTED City leaders would like to proclaim April 22,2022 as CERT Day in Tigard to recognize the extraordinary contributions of these residents. BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations This proclamation was issued in 2021. Public Involvement Mike Lueck,Tigard's Emergency Services Coordinator says "When people come together—meet their neighbors, volunteer—we all benefit from a safer community. CERT plays a huge role in that." Tigard's Community Emergency Response Team (CERT) is a volunteer group of trained and dedicated individuals who keep our community strong by connecting neighbors to help deter crime and prepare for and respond to major storms,earthquakes and other emergencies. In 2017, 190 active CERT volunteers dedicated 4,386 hours to the city.By 2021,the number of CERT Volunteers has increased to more than 400 individuals and groups who have provided continuous and extraordinary support for the community throughout the Covid-19 pandemic.Their service includes months of staffing vaccination clinics,collecting and distributing meals and supplies to food banks and more. Outside of the pandemic,these volunteers regularly train,participate in and support Map My Neighborhood training and HAM radio drills. Impacts (Community,Budget,Policies and Plans/Strategic Connection) ALTERNATIVES&RECOMMENDATION The City Council could decline to issue the proclamation. ADDITIONAL RESOURCES Attachments CERT Day Proclamation • 'st , ry).., s ., � ..,. ,,,vx. �r tr. I / Ori , at)gj ilg,titi '';, .? COMMUNITY EMERGENCY RESPONSE TEAM DAY April 22,2022 Attie WHEREAS,The Community Emergency Response Team(CERT)Program educates . neighborhood volunteers about disaster preparedness and trains them in basic disaster "" response skills,such as fire safety,light search and rescue,and disaster medical operations; and %' t, . WHEREAS,CERT training promotes a partnership between emergency services and first '" - responders and the people that they serve.Tigard CERT members use their knowledge and 1.11J;; i � training to assist people in their neighborhood or workplace following a disaster or critical " incident;and WHEREAS,Tigard CERT is divided into four Teams(Blue,Green,Red,Yellow),each led by a I volunteer Captain.The need for Tigard CERT volunteers has never been greater and the city tyt, is deeply appreciative of the ways these vital volunteers have come forward to serve our dim,=« community;and ,t, E:-' WHEREAS,Tigard CERT members sharpen their life saving and response skills and gain specialized knowledge by participating in exercises,activities,and supplemental trainings; I f y, and 3 t�;- WHEREAS,Community Emergency Response Team members continue to generously give 41 their time and energy to projects that improve community emergency preparedness, I' t« promote awareness and interest in neighborhood programs and answer the call for help li.. I when the community's need is greatest;and tea, ;:, WHEREAS,Tigard CERT volunteers respond as true professionals to multiple and diverse il needs within the community.This year was marked by COVID-19 and prioritizing : ,,;,, j :1 immunizations for Tigard's BIPOC communities, hosting essential need drives for residents ;:„.� ., ° 1 ii experiencing housing and food insecurity,and helping us meet the needs of residents - il during severe weather events. i• x, 4 f An,: NOW THEREFORE BE IT RESOLVED THAT the City of Tigard City Council does hereby ' proclaim April 22,2022 as ';..; ' '' TIGARD COMMUNITY EMERGENCY RESPONSE TEAM DAY r` ` in Tigard,Oregon and encourage residents and businesses to say Thank You'to our 4” hardworking,selfless and service-minded CERT Team members for all they do for our X �, _ community on a daily basis. IOWc BE IT FURTHER RESOLVED,that residents should consider joining this impressive group of r volunteers by visiting https://www.tigard-or.gov/your-government/departments/public- works/emergency-management and begin building an emergency preparedness plan for a more t resilient community. 11 Dated this 12th day of April,2022 • ' Vis? `: IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of ' a,:. Tigard to be affixed. ;5t i' t Jason B.Snider, Mayor I 0 •' City of Tigard `�a Attest: 1, . . Carol Krager,City Recorder ",' Y SUPPLEMENTAL PACKET FOR _r_12.2.2-1-2 D (DATE OF MEETING) *��a°`t. ----''I ��e"� Tigard PD Strategic Dashboard ,c' - -,--) z For March 2022 "' ��� 2020 Population Estimate 54,520 (Adopted Budget FY 2021-22) „ ,1., _.71,1` -I t V�t� ro Small numbers cause large percentage increases and decreases. v , ° Crime Snapshot Selected Group A Offenses Mar-21 Mar-22 %Chg 2021 YTD 2022 YTD %Chg Person Crime 31 71 129.03% 116 170 ='', 46.55% Assault 21 60`^ 185.71% 88 134 52.27% Robbery 4 1 + -75.00% 8 15 87.50% Property Crime 168 293 74.40% 477 816 71.07% Burglary-Residential 3 7 133.33% 11 16 45.45% Burglary-Business 5 5 0.00% 12 12 0.00% Burglary-Other 10 16 60.00% 16 43 168.75% UUMV 10 26 160.00% 30 79 163.33% Theft 81 171 111.11% 241 465 92.95% Vandalism 26 30 - 15.38% 71 102 43.66% Societal Crimes 57 65 14.04% 136 178 30.88% DUII 15 13 -13.33% 22 40 81.82% Drug Offense 1 0 -100.00% 8 2 -75.00% Disorderly Conduct 3 9 200.00% 8 19 137.50% Arrests(*CTA in Total) 116 137 > . 18.10% 264 392 DEIZI Felony 9 14 55.56% 24 59 145.83% MISD 13 28 115.38% 31 62 100.00% Warrants 52 44 -15.38% 107 12 -88.79% Calls for Service Mar-21 Mar-22 %Chg 2021 YTD 2022 YTD %Chg Dispatched Calls 1698 1966 :) 15.78% 4956 5607 , 13.14% Self Initiated Calls 1432 1295 a -9.57% 3547 3793 " 6.94% Online Crime Reports 43 68 58.14% 115 177 53.91% Response Time Mar-21 Mar-22 %Chg 2021 YTD 2022 YTD %Chg Priority 1 &2 5.87 5.85 -0.34% 5.78 6.05 4.67% Priority 3 8.85 10.32 16.61% 9.2 9.87 7.28% Priority 4+ 8.7 10.53 _ 21.03% 10.03 9.3 -7.28% Photo Enforcement Red Light- Began Issuing Month of: Mar 2022 YTD 2021 2022 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 311 247 64 504 598 19% 99W/SW 72nd Ave 142 103 39 234 264 13% 99W/SW Durham Rd 19 13 6 47 31 -34% Intersection Speed - Began Issuing 7/14/20 Month of: Mar 2022 YTD 2021 2022 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 235 207 28 347 491 41% 99W/SW 72nd Ave 1334 1184 150 3161 2774 -12% *Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIERS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard.For more info on NIBRS:https://www.fbi.gov/services/cjis/ucr/nibrs 1 '" �` Tigard PD Strategic Dashboard („--- ,r-, �(lI,l(.� For March 2022 1�. "q�"" 2020 Population Estimate 54,520 (Adopted Budget FY 2021-22) r�i:*TLA Employee Snapshot Department Staffing Information Actual Budget % Budget Sworn 69.0 76.0 91% Non-Sworn 16.0 18.0 89% Total Number of Personnel 85.0 94.0 90% Patrol Staffing Authorized 43 I Days Swings Graves Overall #of Shifts at or below Minimums 3 10% 22 71% 12 39% 40% Personnel Unavailable for Work Patrol All Other Overall #of Recruits in Pre-Academy 2 2 #of Recruits in Academy 2 2 #of Recruits in Recruit Training ds - #of Personnel on Extended Sick Leave /FMLA - 1 1 #of Personnel on Military Leave 2 2 #of Personnel on Modified Duty* 3 3 # of Personnel on Administrative Leave - - - Total Personnel Unavailable to Work during some Period during the Month 9 1 10 Total Officers Available to work PATROL some period during the Month 34 *Modified Duty=any modified work schedule to accommodate light dun;workers comp,Covid related EOC-S or EOC-F or LIMP Operational Effectiveness Snapshot Budget Information is based on the best available data. FY 2020-21 Budget FY 2021-22 Budget Percent YTD Status Percent YTD s Stas Department Budget Actual Budgeted Actual Budgeted Administrative 72% 75%i -4% 71% 75% -50/0 Operations 61% 75%40 -14% 65% 75% -10% Services 66% 75%• -9% 72% 75% -30/0 Total Department Budget 63% 75%® -12% 68% 75% -7% Budget Information is based on the best available data. FY 2020-21 FY 2021-22 Percent YTD Budget Percent YTD Budget Status Status Department Overtime Actual Budgeted Actual Budgeted Administrative 30% 75%! -45% 25% 75% -51% Operations 37% 75%• -38% 35% 75% -40% Services 41% 75%0 -34% 45% 75% -30% Total Overtime 38% 75%0 -37% 37% 75% -38% 2 '` -�., Tigard PD Strategic Dashboard ()1 ,< '. 1 For March 2022 2020 Population Estimate 54,520 (Adopted Budget FY 2021-22) ` Le Status Update 1 k v l ' I',;ate(LTD)is July 1,2020 to date Mar-22 Mar-22 LTD LTD Training Officers Hours Officers* Hours Advanced Crisis Intervention and De-escalation Training 0 0 3 60 Crisis Intervention 0 0 89 230.5 De-escalation Training 0 0 96 191.5 "LTD(Levy To Date)Offter totals may duplicate officer count as training happens malipk times ayear Totals 0 0 188 482 Levy Staffing Information-LEVY to date progress Actual Budget %Budget Sworn-Patrol 8.0 8.0 100% Sworn-SRO 1.0 1.0 100% Non-Sworn 1.0 2.0 50% Total Number of Personnel 10.0 11.0 91% Ley Hiring Process Patrol All Other Overall Patrol All Other Overall Mar-22 Mar-22 Mar-22 Levy to Date Levy to Date Levy to Date Interviews 10 0 10.00 159 44 203.00 ORPAT(physical fitness test) 0 0 - 30 0 30.00 Background investigations completed 0 0 - 70 4 74.00 Conditional Offers of employment 2 0 2.00 24 1 25.00 Hires 2 1 3.00 17 2 19.00 Emergency Response Times -6 Year Trend PRIOR'- Priority 1 calls= 6.33 Imminent threat to life 6.75 7 ........ 5.95 5.93 T 5.87 - 5 8 Priority 2 calls=Immediate threat to life,occuring now 2018 2019 2020 2021 2022 District integrity (5 police districts) #of Shifts conducted with 5 or more patrol Days Swings (t n c s Overall% officers 21 68°0 9 29°0 13 420'0 46% Community Snapshot Community Outreach and Events Media Upcoming Events *PSAB meetings News Releases(9) *PSAB meetings *Swearing in for two new officers(3/14) *Distracted Driving Enforcement *Events as allowed due to Covid protocols *SRO attended Jammies&Books @ Metzger *Hit and Run Investigation *TPD Community Academy(April and May) Elementary School(3/15) *Vehicle of Interest in Hit and Run *SROs greet Spring Break Camper @ Dirksen *Arrest on Child Esploitation Charges Nature Center(3/28) *Arrest and Indictment on Armed Robbery Media Inquiries *DUII Enforcement for St Patrick's Day *Hit and run *Man Charged with Attempted Murder *Kidnapping *Child Safe After Being Kidnapped 3 �'""�xs"'n Tigard PD Strategic Dashboard �, r i~ f " , For March 2022 L • ` :r 2020 Population Estimate 54,520 (Adopted Budget FY 2021-22) t�.r Calls For Service - By Month: 7 Year Trend MARCH DISPATCHED ja; MARCH SELF INITIATED .�.<.. .. 1830 r 1763 --1826��. � 1886 1966 1598 �� 1770.� -��1698�� ..<<"1432„... 1463'-'' I 1559 I 1271 1295 1 2016 2, 018 2019 2020 2021 2022 ITracking Code Cases - Year to Date ,_ 2018 2019 2020 2021 2022 DHS referrals and Overdose 7 7 5 4 9 cases of allegations Mental Health hold (POH) 59 41 29 28 33 of abuse to an Suicide 3 4 1 3 1 elderly or mentally Attempted Suicide 24 13 13 7 15 challenged victim DHS Referral 140 142 124 128 109 end up in the Domestic Violence (DV) 36 37 36 31 41 caseload of Detectives and DV No Crime 34 39 28 29 24 SRO's. Organized Retail Crime (ORC) Theft 13 15 9 9 36 Graffiti 50 8 36 20 14 BHI - Transient Total Dispatched Calls: 1966 Total Societal Calls: 1212 Vo of monthly workload 620/0 # of Calls-BHI** 166 # of Calls Transient 149 #of Calls Dispatched 214 #of Calls Self Initiated 30 159:27:31 (hr:min:sec) Total BHI/Transient calls 244 *Note 1:Behavioral Health Incidents(BHI)and Transient calls are a subset of the category"Societal"calls. The statistics above are based on officer inputs. **Note 2:An incident may be both BHI and Transient related. These figures are not additive. 4 SUPPLEMENTAL PACKET FOR y /2 - a7c4 .z ( SATE OF MEETING) He in A/ -f-G' - Itl 'F 'z 'it ., ' , ,\ Tigard Police Department O iTC --- l SDashboard for March 1_,:. 2022 4I�t.,HI) � . /1 * l} `�`\ Person Crime 31 711 129.03% 116 1701 46.55% Assault 21 60 i 185.71% 88 1341 5227% Property Crime 168 2931 74.40% 477 816171.07% UUMV 10 261 160.00% 30 791 163.33% Calls for Service Mar-21 Mar-22 % Chg 2021 YTD 2022 YTD % Chg Dispatched Calls 1698 1966 C 15.78% 4956 5607 13.14% Response Time Mar-21 Mar-22 % Chg 2021 YTD 2022 YTD % Chg Priority 1 &2 5.87 5.85 0 -0.34% 5.78 6.05 0 4.67% Priority 3 8.85 10.321 16.61% 9.2 9.87 0 7.28% Priority 4 + 8.7 10.53 0 21.03% 10.03 9.3 0 -7.28% SUPPLEMENTAL PACKET City Council Update April 2022 FOR Chamber Update (DATE OF MEETING) Leadership Tigard 1-/-e _5 D Today the Leadership Tigard class met for Leadership Tool Kit Day.They heard from Dr. Sue Rieke-Smith on Leading through Change and New Narrative on developing mental wellness resiliency as leaders.They also did an improvisational theatre workshop and social emotional learning workshop. The class has partnered with the City of Tigard and Just Compassion to put on an ID event to assist community members with renewing, replacing, or applying for an ID card. It will be on Friday, April 20 from 12 to 3 PM at the Tigard Public Library. Education,Advocacy,&Building a Strong Local Economy • The Tigard Chamber of Commerce is hosting a retirement party for Debi Mollahan on Wednesday, May 11 at the Broadway Rose Theatre from 5:30 to 7:30 PM. • Registration is now open for Tigard Restaurants to participate in the second annual Tigard Restaurant Month. Food trucks,food stands, bars, pubs and restaurants are able to participate if they are within 97223 or 97224. • Save the Date: Nerds To Go Ribbon Cutting on Thursday, May 5 at 2 PM in Downtown Tigard. Promoting Community • Tigard Shining Stars Community Awards is Friday,April 29 at 5:30 PM at the Embassy Suites Washington Square.Join us in celebrating the community members and businesses that help make Tigard a great place to work, play and live. There will be live music,dinner,awards and great company. Networking/Visibility Good Morning Tigard(GMT),Thursday A.M.Networking 7:30 a.m.—Weekly 4/14—Tigard Farmers Market,4/21—Nerds To Go,4/28—GMT, 5/5—GMT, 5/12—GMT,5/19—Speed Networking Details at http://business.tigardchamber.org/events/calendar/ Tigard Farmers Market Update Tigard Farmers Market opening for the 30th season on May 1, 2022 and will remain open through October. Open Sundays from 9 AM to 1:30 PM in Downtown Tigard Rotary Plaza. We have 40+vendors joining us so far this season.We are almost sold out of spaces! TDA Downtown Updates Cascade Ceramics Studio opens in Downtown Tigard. Tigard ArtWeek is May 16 through 22"d. Artists can apply now to participate. Tigard Wine Walk presented by Amy& Reba's Day Drinking Wine Tours is Thursday, May 19.Tickets will go on sale within the next week. Downtown Tigard is open as construction continues throughout the Downtown core. Please continue to support them be shopping, dining, exploring, and experiencing Downtown Tigard. Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard Leadership Tigard' \ 1 DA SUPPLEMENTAL PACKET FOR LI--/ - ao-7.,-z • ill (DATE OF MEETING) 0-em 3 . E i Ns T I G.ARD Public Comments received by noon for the April 12, 2022 Meeting of the Tigard City Council 1. Elizabeth Sprague 4/11/2022 Recommendations for code amendments regarding poultry and livestock Carol Krager From: City of Tigard, OR <webteam@tigard-or.gov> Sent: Monday,April 11, 2022 5:28 PM To: Carol Krager;Jesse Raymundo;Webteam Subject: *NEW SUBMISSION* Public Meeting Comment Form Caution!This message was sent from outside your organization. Block sender Public Meeting Comment Form Submission#: 1589721 IP Address: 50.126.66.23 Submission Date: 04/11/2022 5:28 Survey Time: 3 minutes,30 seconds You have a new online form submission. Note:all answers displaying"*****"are marked as sensitive and must be viewed after your login. Name Elizabeth Sprague Email Complete Address Tigard,OR 97223 Which agenda item or topic are you commenting on? (Comments are due by noon the day of the meeting) Poultry/Livestock Ordinance Comments My name is Elizabeth Sprague, I am a Tigard resident,and I would like to speak on the current Tigard Poultry/Livestock ordinance and why I do not believe it should be changed. Attachment Supporting Documents/Images Public Comment 4-11.pdf Thank you, City of Tigard This is an automated message generated by Granicus.Please do not reply directly to this email. 1 Mr. Mayor and Council Members, My name is Elizabeth Sprague, I am a Tigard resident, and I would like to speak on the current Tigard Poultry/Livestock ordinance and why I do not believe it should be changed. Our world has been turned upside-down these last couple years with COVID, supply chain issues, climate change and the recent attacks on Ukraine. Many people have worried about feeding their families after seeing store shelves emptied. They are starting "victory gardens" and adding backyard chickens. They are getting to know their neighbors and coming together to support the community. Our current poultry/livestock ordinance has allowed Tigard residents to do this and it would be a shame to see that right taken away for so many by adding restrictions. Let's look at how some of the common restrictions could affect Tigard residents. Poultry/Livestock housing must be 100' away from neighboring houses. This was a previous restriction Tigard had that also prevented people from allowing their chickens to free range. While my family is blessed with a larger lot because we have owned this property for almost 50 years, most Tigard lots are not big enough to make this feasible. Not only would this prevent many residents from owning chickens at all, but it would prevent the ones who could from allowing their birds to free range. Allowing chickens & ducks to free range works as a natural pest control, they love eating bugs! Ducks in particular are great for slug control. Muscovy ducks are known for hunting mice and other small rodents. Free ranging also helps keep feed costs down, helping to reduce a family's expenses as well as their carbon footprint. It makes for happier and healthier chickens and more nutritious eggs. Preventing free-ranging would also prevent the use of chicken tractors. A chicken tractor is a moveable cage that can be used to keep chickens in a smaller area for the day to help with things like tilling the ground, removing moss, aerating grass, fertilizing the soil, pest control without losing garden plants and more. Limiting the number of birds.The number of chickens a family needs to benefit them varies greatly. For some families, three hens might be plenty. For a multi-generational family like ours with four adults and five growing boys, keeping three hens for eggs is like keeping a chihuahua in a purse and calling it our sled team. We can easily go through two dozen eggs a day. A hen's peak laying years are 1-3. If a family wants to keep their pet for life rather than culling it at three years old, they are left with no eggs for 3-5 more years. Requiring a permit.This is just more paperwork and hours the city has to put in. Not allowing "livestock." I'll speak to my specific knowledge here, goats. Nigerian Dwarf goats are the size of a medium dog when full grown. They are amazing for keeping grass and weeds down as well as removing noxious weeds like blackberries and ivy. They are also milk goats, making them an essential part of any self-sustainability goals. They can also wear pajamas and who doesn't need that mental health boost?! The Tigard Nuisance codes already in place protect community members from having to deal with things like smell, noise and rats. Offering new poultry/livestock owners some education on how to stay within these codes would add to this protection without restricting the community's rights to food security. Tigard is currently working to fight climate change and reduce carbon emissions. Growing food and keeping chickens, ducks, goats, etc. is a huge part of a goal like this. Restricting the current poultry/livestock ordinance would have Tigard contradicting itself. I appreciate your time. Kindly, Elizabeth Sprague AIS-4910 4. Business Meeting Meeting Date: 04/12/2022 Length (in minutes): 15 Minutes Agenda Title: PUBLIC HEARING:FY 2022 THIRD QUARTER BUDGET SUPPLEMENTAL Authored By: Steve Kang Item Type: Motion Requested Resolution Public Hearing Public Hearing Yes Legal Ad Required?: Publication Date: 04/07/2022 Information EXPLANATION OF ISSUE Submitting the FY 2022 Third Quarter Budget Supplemental to the City Council for review and adoption ACTION REQUESTED Finance recommends the City Council approve the FY 2022 Third Quarter Budget Supplemental. BACKGROUND INFORMATION The following is the summary of items that require council action for FY 2022 Third Quarter Budget Supplemental: Community Development: •Funding Source—Total Project Cost is $500K and will be funded American Rescue Plan Act(ARPA) Community Development is requesting a sixth round of the Tigard CARES Program. At the February 22,2022 Council meeting,Council approved allocating$500,000 of ARPA funds as financial aid to businesses for a grant and revolving loan program.This request will provide the budget appropriation to distribute program funds approved by the city council to support local businesses negatively impacted by COVID-19. City Management(CM): •Funding Source: •Houseless Services—Total cost for this request is$38K,which is prorated amount of annualized cost, $183K, and will be funded through the American Rescue Plan Act (ARPA).Total cost for this request is $183K annually for the next two years and will be funded American Rescue Plan Act(ARPA •Executive Search Consulting Services—Total cost for this request is $25K and will be funded by the contingency. The City Council approved allocating two limited duration (1.5 FTEs) funded by the ARPA funds,dedicated to Council Goal 1 around houselessness.With federal funding received and approved by council, City Management is requesting the budget appropriation.The positions,Houseless Services Policy Manager and Houseless Services Program Coordinator, fill a citywide need.They will work to address immediate needs around houselessness in the community in a coordinated way and allow Tigard to craft a foundation for tackling the increasing challenges we have before us.The additional capacity will work to secure safety,services,stability,and housing for residents who are homeless,and advance public policies and budgets that will manage homelessness in the future. If these positions are not approved, City Council's goal to implement an actionable,person-centric,and regional response to homelessness will not be fulfilled.This is a regional issue that needs to be addressed and implemented. The second request from City Management is for additional funding to secure professional consulting services related to a timely recruitment. City Management will work closely with the recruiter on an executive search to fill a high-level position within our organization.We anticipate the search will begin immediately. Finance: •Funding Source-Contingencies from Sanitary Sewer Fund ($38K),Stormwater Fund ($20K),and Water Fund ($142K) Finance is requesting additional budget appropriation for fees related to the processing of credit card transactions.The number of credit card transactions is comparable to last fiscal year's level,however an increase in bank fees to process these transactions has created a need to increase budget appropriations for FY 2022. Public Works (PW): Public Works has two requests. The first one is for the Parks and Recreation System Plan Implementation and financial modeling services for Parks System. The second request is consulting services related to the Hall Boulevard and Greenburg Road Jurisdictional Transfer. •Parks and Recreation System Plan Implementation and Financial Modeling Services. •Funding Source$115K from Parks Utility Fund Contingency,$35K of transfers from Parks SDC Fund and$35K of transfers from Parks Capital Fund •Implementation Plan portion will focus on prioritizing out year's capital projects and recreation programming,including cost estimating and creating a screening tool.Tasks for the implementation would include but not limited to;refine list of capital projects and recreation programs from adopted 2021 Parks and Recreation System Plan;provide cost estimates and project/program information sheets;build prioritization criteria to ensure projects/programs;and develop a project/program implementation timeline in 5-year increments. •Financial Modeling portion will focus on an overall financial model for the Parks and Recreation program with a focused lens on the long-term implementation plan. This will include work to find a long-term and stable funding source for maintenance operations and recreation and for CIP projects related to the new system plan. Phases of this work include: 1) PARF Fee Calculation Methodology utilizing more equitable forms of fee assessment;2) Parks SDC Analysis and Rate Setting;and 3)Total Funding Strategy for the Parks and Recreation Program. •Hall Boulevard and Greenburg Road Jurisdictional Transfer Funding Source—PW Engineering Fund Contingency •Engage a consultant to provide professional services for scoping safety improvements and betterments along Hall Boulevard and provide scope and estimates for work along Greenburg Road.This work is to support the city's efforts in securing funding for improvements to Hall Boulevard and Greenburg Road. Both locations are proposed Jurisdictional transfers to the City of Tigard. Hall Boulevard is currently a State Department of Transportation facility and Greenburg Road is currently a Washington County facility. ALTERNATIVES&RECOMMENDATION Do not approve the FY 2022 Third Quarter Budget Supplemental ADDITIONAL RESOURCES Fiscal Impact Cost: $808,150 Budgeted (yes or no): No Where Budgeted (department/program): N/A Additional Fiscal Notes: The FY 2022 Third Quarter Supplemental to the Revised Adopted Budget represents an overall increase of$808K to appropriation line items across nine funds,which is substantially smaller than historical requests. This total includes components,such as appropriated contingencies,that were included in the FY22 Adopted Budget. This requested total represents the net total of the changes. The increase in the expenditures is largely supported through Contingency and Grants. This supplemental will not impact the city's reserves. Please refer to Exhibits A and B which summarize the fiscal impact of the quarterly supplemental budget by fund. Attachments Resolution FY22 Q3 Supplemental Summary FY22 Q3 Exhibit A FY22 Q3 Exhibit B Presentation_FY22 Q3 Supplemental CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 22- A RESOLUTION TO ADOPT THE FY 2022 THIRD QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO COMMUNITY DEVELOPMENT, COMMUNITY SERVICES,PUBLIC WORKS,AND POLICY AND ADMINISTRATION. WHEREAS,the city acknowledges those items that were unknown at the time the FY 2022 budget was adopted; and WHEREAS,the city recognizes approximately$808,150 of unanticipated budget in operations and transfers;and WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, reserve for future expenditures,and contingency. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The FY 2021-22 Budget is hereby amended as detailed in Exhibit B. SECTION: This resolution is effective immediately upon passage. PASSED: This day of 2022. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 22- Page 1 CITY OF TIGARD -BUDGET SUPPLEMENTAL 4/1/2022 FY 2021-2022 Quarter: 3 Item# Department Fund Division Request Title Request FSource Total Amount Detailed Description Q3CDO1 Community 100-General Fund 5900-Social Services Creation of a business support grant NEW Miscellaneous $ 500,000 At the February 22,2022 Council meeting,Council approved allocating$500,000 of ARPA funds as financial aid to businesses for a grant Development program using ARPA funds. Revenue and revolving loan program.This request will provide the budget appropriation to distribute program funds approved by the,city council to support local businesses negatively impacted by COVID-19. Q3CM01 City Management 600-Central Services 1000-City Manager's Office Two(2)limited Duration positions NEW Miscellaneous $ 38,150 At the December 7,2021 Council meeting,Council approved allocating two limited duration(1.5 FTEs)funded by the ARPA dedicated to Fund dedicated to Council Goal Revenue Council Goal 1 around houselessness.With Federal funding received and approved by Council,City Management is requesting for the 1/Houselessness using ARPA funds budget appropriation.At a FY23 proposed budget meeting on February 15,2022,the city manager and senior finance staff agreed a Q3 ask was the best path forward for granting Positional Authority to City Management and for future reporting to the Treasury Dept.Placing this request in a FY23 Budget Package would not meet critical deadlines for hiring. The positions,Houseless Services Policy Manager and Houseless Services Program Coordinator,fill a citywide need.They wi'l work to address immediate needs around houselessness in the community in a coordinated way and allow Tigard to craft a foundation for tackling the increasing challenges we have before us.The additional capacity will work to secure safety,services,stability,and hous.ng for residents who are homeless,and advance public policies and budgets that will manage homelessness in the future. If these positions are not approved,City Council's goal to implement an actionable,person-centric,and regional response to homelessness will not be fulfilled. This is a regional issue that needs to be addressed and implemented.The request is prorated for the remainder of FY22. Q3CM02 City Management 600-Central Services 1000-City Manager's Office Executive Search Consulting Services NEW Contingency $ 25,000 City Management is requesting additional funding to secure professional consulting services related to a timely recruitment.City Fund Management will work closely with the recruiter on an executive search to fill a high-level position within our organization.We anticipate the search will begin immediately. Q3FINO1 Finance MULTIPLE MULTIPLE Increase in Credit Card Fees NEW Multiple - $ 200,000 Finance is requesting additional budget appropriation for fees related to the processing of credit card transactions.The number of credit card transactions is comparable to last fiscal year's level,however an increase in bank fees to process these transactions has created a need to increase budget appropriations for FY 2022. Q3PW01 Public Works MULTIPLE 6150-Parks Maintenance Parks and Recreation System Plan NEW Multiple $ 150,000 Implementation Plan Portion($75k Total-$45k plus project out-years estimating of$30k) Implementation and Financial Capital Project and Rec Program Prioritization-The city would engage a consultant to assist with prioritizing out year's capital projects and Modeling Services recreation programming,including cost estimating and creating a screening tool.This work will include the tasks noted below and further inform the funding plan effort for sustaining park operations and recreation: •Refine list of capital projects and recreation programs from adopted 2021 Parks and Recreation System Plan •Provide cost estimates and project/program information sheets-the city may need assistance in developing deeper cost estimates for out-year parks capital projects—this will likely need to be completed prior any Parks SDC work(and therefore full funding s:rategy)can be completed. •Build Prioritization Criteria to ensure projects/programs meet the needs of: -gap areas -underserved communities -strategic opportunities •Develop a project/program implementation timeline in 5-year increments(rolling 5-10 year approach) •Prepare recommendations Financial Model($75k Total-$40k for PARF and$35k for Parks SDC(Funded by SDCs) The city would engage a consultant to assist with an overall financial model for the Parks and Recreation program with a focused lens on the long-term implementation plan. This will indude work to find a long-term and stable funding source for maintenance operations and recreation and for CIP projects related to the new system plan. Phases of this work indude: •Park and Recreation Fee(PARF)—Consultant will be tasked with an analysis of a replacing the current methodology used for the PARF. The current methodology for commercial is tied to parking spaces identified in the current Street Maintenance Fee(SMF). Staff is exploring a move to trip generation for the SMF and this will then cause issues for the PARF(as does the city's Lean Code). The city also wants to evaluate the most equitable forms of fee methodology that may be used for the PARF and the consultant will have that focus as well. •Parks SDC Analysis and Rate Setting—the Consultant will be tasked with an analysis of the city's current Parks SDC rates and incorporation the new system capital needs with the new system plan and develop revised rates for the near future. The consultant will also help the city determine the appropriate use of both SDC-I and SDC-R dollars for individual projects in the system plan. •"Total"Funding Strategy—the Consultant will help the city compile all available(reasonable and applicable)funding sources for Parks and Recreation and help the city present options for a long-term funding strategy. 1oft CITY OF TIGARD -BUDGET SUPPLEMENTAL 4/1/2022 FY 2021-2022 Quarter: 3 ing Item# Department Fund Division Request Title Request FSou Total Amount Detailed Description Q3PW02 Public Works 640-Public Works 6250-PW Engineering Hall Boulevard and Greenburg Road NEW Contingency $ 60,000 Engage a consultant to provide professional services for scoping safety improvements and betterments along Hall Boulevard and provide Engineering Fund Jurisdictional Transfer scope and estimates for work along Greenburg Road.This work is to support the City's efforts in securing funding for improvements to Hall Boulevard and Greenburg Road.Both locations are proposed Jurisdictional transfers to the City of Tigard.Hall Boulevard is currently a State Department of Transportation facility and Greenburg Road is currently a Washington County facility. 2 of 2 Exhibit A Q3CD01- Creation of a business support grant program using ARPA funds. At the February 22, 2022 Council meeting,Council approved allocating$500,000 of ARPA funds as financial aid to businesses for a grant and revolving loan program.This request will provide the budget appropriation to distribute program funds approved by the city council to support local businesses negatively impacted by COVID-19. FY 2022 Q3 Revised General Fund Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 29,309,592 $ - $ 29,309,592 Property Taxes $ 18,452,556 $ - $ 18,452,556 Franchise Fees $ 6,701,356 $ - $ 6,701,356 Special Assessments $ - $ - $ - Licenses&Permits $ 1,132,119 $ - $ 1,132,119 Intergovernmental $ 7,469,892 $ 500,000 $ 7,969,892 Charges for Services $ 242,743 $ - $ 242,743 Fines&Forfeitures $ 2,128,301 $ - $ 2,128,301 Interest Earnings $ 300,675 $ - $ 300,675 Miscellaneous $ 369,144 $ - $ 369,144 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 244,000 $ - $ 244,000 Total Resources $ 66,350,378 $ 500,000 $ 66,850,378 Requirements Community Development $ 4,567,392 $ - $ 4,567,392 Community Services $ 27,694,680 $ 500,000 $ 28,194,680 Policy and Administration $ 1,676,325 $ - $ 1,676,325 Public Works $ - $ - $ - Program Expenditures Total $ 33,938,397 $ 500,000 $ 34,438,397 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 4,498,714 $ - $ 4,498,714 Contingency $ 626,712 $ - $ 626,712 Total Budget $ 39,064,823 $ 500,000 $ 39,564,823 Reserve For Future Expenditure $ 27,285,555 $ - $ 27,285,555 Total Requirements $ 66,350,378 $ 500,000 $ 66,850,378 Exhibit A Q CM01-Two (2)Limited Duration positions dedicated to Council Goal 1/Housele sness using ARPA funds At the December 7,2021 Council meeting,Council approved allocating two limited duration(1.5 FTEs)funded by the ARPA dedicated to Council Goal 1 around houselessness.With Federal funding received and approved by Council,City Management is requesting for the budget appropriation.At a FY23 proposed budget meeting on February 15,2022,the city manager and senior finance staff agreed a Q3 ask was the best path forward for granting Positional Authority to City Management and for future reporting to the Treasury Dept.Placing this request in a FY23 Budget Package would not meet critical deadlines for hiring. The positions, Houseless Services Policy Manager and Houseless Services Program Coordinator,fill a citywide need.They will work to address immediate needs around houselessness in the community in a coordinated way and allow Tigard to craft a foundation for tackling the increasing challenges we have before us.The additional capacity will work to secure safety,services,stability,and housing for residents who are homeless, and advance public policies and budgets that will manage homelessness in the future. If these positions are not approved,City Council's goal to implement an actionable,person-centric,and regional response to homelessness will not be fulfilled.This is a regional issue that needs to be addressed and implemented.The request is prorated for the remainder of FY22. FY 2022 Q3 Revised Central Services Fund Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 3,136,865 $ - $ 3,136,865 Property Taxes $ - $ - $ Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ 38,150 $ 38,150 Charges for Services $ 12,428,617 $ - $ 12,428,617 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 90,000 $ - $ 90,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 1,025,710 $ - $ 1,025,710 Total Resources $ 16,681,192 $ 38,150 $ 16,719,342 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ Policy and Administration $ 15,114,252 $ 38,150 $ 15,152,402 Public Works $ - $ - $ - Program Expenditures Total $ 15,114,252 $ 38,150 $ 15,152,402 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ Transfers to Other Funds $ - $ - $ - Contingency $ 238,200 $ - $ 238,200 Total Budget $ 15,352,452 $ 38,150 $ 15,390,602 Reserve For Future Expenditure $ 1,328,740 $ - $ 1,328,740 Total Requirements $ 16,681,192 $ 38,150 $ 16,719,342 Exhibit A Q3CM02-Executive Search Consulting Services City Management is requesting additional funding to secure professional consulting services related to a timely recruitment.City Management will work closely with the recruiter on an executive search to fill a high-level position within our organization.We anticipate the search will begin immediately. FY 2022 Q3 Revised Central Services Fund Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 3,136,865 $ - $ 3,136,865 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 12,428,617 $ - $ 12,428,617 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 90,000 $ - $ 90,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 1,025,710 $ - $ 1,025,710 Total Resources $ 16,681,192 $ - $ 16,681,192 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 15,114,252 $ 25,000 $ 15,139,252 Public Works $ - $ - $ - Program Expenditures Total $ 15,114,252 $ 25,000 $ 15,139,252 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 238,200 $ (25,000) $ 213,200 Total Budget $ 15,352,452 $ - $ 15,352,452 Reserve For Future Expenditure $ 1,328,740 $ - $ 1,328,740 Total Requirements $ 16,681,192 $ - $ 16,681,192 Exhibit A Q3FINO1- Increase in Credit Card Fees City Management is requesting additional funding to secure professional consulting services related to a timely recruitment. City Management will work closely with the recruiter on an executive search to fill a high-level position within our organization. We anticipate the search will begin immediately. Fund 1 of 4 FY 2022 Q3 Revised Sanitary Sewer Fund Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 7,595,886 $ - $ 7,595,886 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 92,200 $ - $ 92,200 Intergovernmental $ - $ - $ - Charges for Services $ 3,412,921 $ - $ 3,412,921 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 82,725 $ - $ 82,725 Miscellaneous $ 42,100 $ - $ 42,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 11,225,832 $ - $ 11,225,832 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,654,197 $ - $ 2,654,197 Program Expenditures Total $ 2,654,197 $ - $ 2,654,197 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 100,000 $ - $ 100,000 Transfers to Other Funds $ 1,467,146 $ 38,000 $ 1,505,146 Contingency $ 200,000 $ (38,000) $ 162,000 Total Budget $ 4,421,343 $ - $ 4,421,343 Reserve For Future Expenditure $ 6,804,489 $ - $ 6,804,489 Total Requirements $ 11,225,832 $ - $ 11,225,832 Exhibit A Q3FINO1 - Increase in Credit Card Fees City Management is requesting additional funding to secure professional consulting services related to a timely recruitment. City Management will work closely with the recruiter on an executive search to fill a high-level position within our organization. We anticipate the search will begin immediately. Fund 2 of 4 FY 2022 Q3 Revised Stormwater Fund Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 7,670,241 $ - $ 7,670,241 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ Intergovernmental $ - $ - $ Charges for Services $ 5,653,512 $ - $ 5,653,512 Fines & Forfeitures $ - $ - $ - Interest Earnings $ 104,925 $ - $ 104,925 Miscellaneous $ 5,000 $ - $ 5,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 1,395,000 $ - $ 1,395,000 Total Resources $ 14,828,678 $ - $ 14,828,678 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,828,774 $ - $ 3,828,774 Program Expenditures Total $ 3,828,774 $ - $ 3,828,774 Debt Service $ - $ - $ Loan to TCDA $ - $ - $ Work-In-Progress $ 4,805,500 $ - $ 4,805,500 Transfers to Other Funds $ 353,228 $ 20,000 $ 373,228 Contingency $ 275,000 $ (20,000) $ 255,000 Total Budget $ 9,262,502 $ - $ 9,262,502 Reserve For Future Expenditure $ 5,566,176 $ - $ 5,566,176 Total Requirements $ 14,828,678 $ - $ 14,828,678 Exhibit A Q3FINO1 - Increase in Credit Card Fees City Management is requesting additional funding to secure professional consulting services related to a timely recruitment. City Management will work closely with the recruiter on an executive search to fill a high-level position within our organization. We anticipate the search will begin immediately. Fund 3 of 4 FY 2022 Q3 Revised Water Fund Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 38,068,131 $ - $ 38,068,131 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ Special Assessments $ - $ - $ - Licenses & Permits $ - $ - $ Intergovernmental $ - $ - $ Charges for Services $ 26,197,790 $ - $ 26,197,790 Fines & Forfeitures $ - $ - $ - Interest Earnings $ 375,525 $ - $ 375,525 Miscellaneous $ 50,000 $ - $ 50,000 Other Financing Sources $ - $ - $ Transfers In from Other Funds $ 25,000 $ - $ 25,000 Total Resources $ 64,716,446 $ - $ 64,716,446 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 10,755,400 $ - $ 10,755,400 Program Expenditures Total $ 10,755,400 $ - $ 10,755,400 Debt Service $ - $ - $ Loan to TCDA $ - $ - $ Work-In-Progress $ 25,000 $ - $ 25,000 Transfers to Other Funds $ 22,365,289 $ 142,000 $ 22,507,289 Contingency $ 475,000 $ (142,000) $ 333,000 Total Budget $ 33,620,689 $ - $ 33,620,689 Reserve For Future Expenditure $ 31,095,757 $ - $ 31,095,757 Total Requirements $ 64,716,446 $ - $ 64,716,446 Exhibit A Q3FINO1 - Increase in Credit Card Fees City Management is requesting additional funding to secure professional consulting services related to a timely recruitment. City Management will work closely with the recruiter on an executive search to fill a high-level position within our organization. We anticipate the search will begin immediately. Fund 4 of 4 FY 2022 Q3 Revised Central Services Fund Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 3,136,865 $ - $ 3,136,865 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 12,428,617 $ - $ 12,428,617 Fines &Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 90,000 $ - $ 90,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 1,025,710 $ 200,000 $ 1,225,710 Total Resources $ 16,681,192 $ 200,000 $ 16,881,192 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 15,114,252 $ 200,000 $ 15,314,252 Public Works $ - $ - $ Program Expenditures Total $ 15,114,252 $ 200,000 $ 15,314,252 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 238,200 $ - $ 238,200 Total Budget $ 15,352,452 $ 200,000 $ 15,552,452 Reserve For Future Expenditure $ 1,328,740 $ - $ 1,328,740 Total Requirements $ 16,681,192 $ 200,000 $ 16,881,192 Exhibit A O3PW01-Parks and Recreation System Plan Implementation and Financial Modeling Services Implementation Plan Portion($75k Total-$45k plus project out-years estimating of$30k) Capital Project and Rec Program Prioritization-The city would engage a consultant to assist with prioritizing out year's capital projects and recreation programming,including cost estimating and creating a screening tool.This work will include the tasks noted below and further inform the funding plan effort for sustaining park operations and recreation: Tasks: •Refine list of capital projects and recreation programs from adopted 2021 Parks and Recreation System Plan •Provide cost estimates and project/program information sheets. •Build Prioritization Criteria to ensure projects/programs. •Develop a project/program implementation timeline in 5-year increments(rolling 5-10 year approach) •Prepare recommendations Financial Model($75k Total-$40k for PARF and$35k for Parks SDC(paid by SDCs) The city would engage a consultant to assist with an overall financial model for the Parks and Recreation program with a focused lens on the long-term implementation plan. This will include work to find a long-term and stable funding source for maintenance operations and recreation and for CIP projects related to the new system plan. Phases of this work include: •Park and Recreation Fee(PARF)—Consultant will be tasked with an analysis of a replacing the current methodology used for the PARF. Staff is exploring a move to trip generation for the SMF and this will then cause issues for the PARF(as does the city's Lean Code). •Parks SDC Analysis and Rate Setting—the Consultant will be tasked with an analysis of the city's current Parks SDC rates and incorporation the new system capital needs with the new system plan and develop revised rates for the near future. The consultant will also help the city determine the appropriate use of both SDC-I and SDC-R dollars for individual projects in the system plan. •"Total"Funding Strategy—the Consultant will help the city compile all available(reasonable and applicable)funding sources for Parks and Recreation and help the city present options for a long-term funding strategy. Fund 1 of 3 FY 2022 Q3 Revised Parks SDC Fund Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 8,021,824 $ 35,000 $ 8,056,824 Property Taxes $ - $ - $ Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,495,466 $ - $ 1,495,466 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 158,325 $ - $ 158,325 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 180,000 $ - $ 180,000 Total Resources $ 9,855,615 $ 35,000 $ 9,890,615 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 6,693,700 $ 35,000 $ 6,728,700 Contingency $ - $ - $ - Total Budget $ 6,693,700 $ 35,000 $ 6,728,700 Reserve For Future Expenditure $ 3,161,915 $ - $ 3,161,915 Total Re•uirements $ 9,855,615 $ 35,000 $ 9,890,613 Exhibit A O3PW01-Parks and Recreation System Plan Implementation and Financial Modeling Services Implementation Plan Portion($75k Total-$45k plus project out-years estimating of$30k) Capital Project and Rec Program Prioritization-The city would engage a consultant to assist with prioritizing out year's capital projects and recreation programming,including cost estimating and creating a screening tool.This work will include the tasks noted below and further inform the funding plan effort for sustaining park operations and recreation: Tasks: •Refine list of capital projects and recreation programs from adopted 2021 Parks and Recreation System Plan •Provide cost estimates and project/program information sheets. •Build Prioritization Criteria to ensure projects/programs. • Develop a project/program implementation timeline in 5-year increments(rolling 5-10 year approach) •Prepare recommendations Financial Model($75k Total-$40k for PARF and$35k for Parks SDC(paid by SDCs) The city would engage a consultant to assist with an overall financial model for the Parks and Recreation program with a focused lens on the long-term implementation plan. This will include work to find a long-term and stable funding source for maintenance operations and recreation and for CIP projects related to the new system plan. Phases of this work include: •Park and Recreation Fee(PARF)—Consultant will be tasked with an analysis of a replacing the current methodology used for the PARF. Staff is exploring a move to trip generation for the SMF and this will then cause issues for the PARF(as does the city's Lean Code). •Parks SDC Analysis and Rate Setting—the Consultant will be tasked with an analysis of the city's current Parks SDC rates and incorporation the new system capital needs with the new system plan and develop revised rates for the near future. The consultant will also help the city determine the appropriate use of both SDC-I and SDC-R dollars for individual projects in the system plan. •"Total"Funding Strategy—the Consultant will help the city compile all available(reasonable and applicable)funding sources for Parks and Recreation and help the city present options for a long-term funding strategy. Fund 2 of 3 FY 2022 Q3 Revised Parks Capital Fund Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 650,000 $ - $ 650,000 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ (461,055) $ - $ (461,055) Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 10,088,500 $ 35,000 $ 10,123,500 Total Resources $ 10,277,445 $ 35,000 $ 10,312,445 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 10,264,945 $ 35,000 $ 10,299,945 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 10,264,945 $ 35,000 $ 10,299,945 Reserve For Future Expenditure $ 12,500 $ - $ 12,500 Total Re•uirements $ 10,277,445 $ 35,000 $ 10,312,445 Exhibit A O3PW01-Parks and Recreation System Plan Implementation and Financial Modeling Services Implementation Plan Portion($75k Total-$45k plus project out-years estimating of$30k) Capital Project and Rec Program Prioritization-The city would engage a consultant to assist with prioritizing out year's capital projects and recreation programming,including cost estimating and creating a screening tool.This work will include the tasks noted below and further inform the funding plan effort for sustaining park operations and recreation: Tasks: •Refine list of capital projects and recreation programs from adopted 2021 Parks and Recreation System Plan •Provide cost estimates and project/program information sheets. •Build Prioritization Criteria to ensure projects/programs. •Develop a project/program implementation timeline in 5-year increments(rolling 5-10 year approach) •Prepare recommendations Financial Model($75k Total-$40k for PARF and$35k for Parks SDC(paid by SDCs) The city would engage a consultant to assist with an overall financial model for the Parks and Recreation program with a focused lens on the long- term implementation plan. This will include work to find a long-term and stable funding source for maintenance operations and recreation and for CIP projects related to the new system plan. Phases of this work include: •Park and Recreation Fee(PARF)—Consultant will be tasked with an analysis of a replacing the current methodology used for the PARF. Staff is exploring a move to trip generation for the SMF and this will then cause issues for the PARF(as does the city's Lean Code). •Parks SDC Analysis and Rate Setting—the Consultant will be tasked with an analysis of the city's current Parks SDC rates and incorporation the new system capital needs with the new system plan and develop revised rates for the near future. The consultant will also help the city determine the appropriate use of both SDC-I and SDC-R dollars for individual projects in the system plan. •"Total"Funding Strategy—the Consultant will help the city compile all available(reasonable and applicable)funding sources for Parks and Recreation and help the city present options for a long-term funding strategy. Fund 3 of 3 FY 2022 Q3 Revised Parks Utility Fund Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 2,087,243 $ - $ 2,087,243 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ Licenses&Permits $ 2,406,398 $ - $ 2,406,398 Intergovernmental $ - $ - $ - Charges for Services $ 90,750 $ - $ 90,750 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 2,475 $ - $ 2,475 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 2,437,500 $ - $ 2,437,500 Total Resources $ 7,024,366 $ - $ 7,024,366 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ Policy and Administration $ - $ - $ - Public Works $ 4,604,613 $ 115,000 $ 4,719,613 Program Expenditures Total $ 4,604,613 $ 115,000 $ 4,719,613 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 112,902 $ - $ 112,902 Contingency $ 325,000 $ (115,000) $ 210,000 Total Budget $ 5,042,515 $ - $ 5,042,515 Reserve For Future Expenditure $ 1,981,851 $ - $ 1,981,851 Total Re.uirements $ 7,024,366 $ - $ 7,024,366 Exhibit A Q3PW02 -Hall Boulevard and Greenburg Road Jurisdictional Transfer Engage a consultant to provide professional services for scoping safety improvements and betterments along Hall Boulevard and provide scope and estimates for work along Greenburg Road.This work is to support the City's efforts in securing funding for improvements to Hall Boulevard and Greenburg Road. Both locations are proposed Jurisdictional transfers to the City of Tigard. Hall Boulevard is currently a State Department of Transportation facility and Greenburg Road is currently a Washington County facility. FY 2022 Q3 Revised PW Engineering Fund Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 2,260,989 $ - $ 2,260,989 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 870,000 $ - $ 870,000 Intergovernmental $ 153,369 $ - $ 153,369 Charges for Services $ 3,420,918 $ - $ 3,420,918 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 5,094 $ - $ 5,094 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 667,710 $ - $ 667,710 Total Resources $ 7,378,080 $ - $ 7,378,080 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 4,691,633 $ 60,000 $ 4,751,633 Program Expenditures Total $ 4,691,633 $ 60,000 $ 4,751,633 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 150,000 $ (60,000) $ 90,000 Total Budget $ 4,841,633 $ - $ 4,841,633 Reserve For Future Expenditure $ 2,536,447 $ - $ 2,536,447 Total Requirements $ 7,378,080 $ - $ 7,378,080 Exhibit B Total All Funds FY 2022 Q3 Revised Total All Funds Revised Q2 Amendment Q3 Resources Beginning Fund Balance $ 186,778,599 $ 35,000 $ 186,813,599 Property Taxes $ 23,265,605 $ $ 23,265,605 Franchise Fees $ 6,701,356 $ - $ 6,701,356 Special Assessments $ 50,000 $ - $ 50,000 Licenses&Permits $ 17,881,070 $ - $ 17,881,070 Intergovernmental $ 15,717,892 $ 538,150 $ 16,256,042 Charges for Services $ 56,719,220 $ - $ 56,719,220 Fines&Forfeitures $ 2,229,590 $ - $ 2,229,590 Interest Earnings $ 1,911,000 $ - $ 1,911,000 Miscellaneous $ 683,656 $ - $ 683,656 Other Financing Sources $ 25,298,270 $ - $ 25,298,270 Transfers In from Other Funds $ 59,467,059 $ 235,000 $ 59,702,059 Total Resources $ 396,703,317 $ 808,150 $ 397,511,467 Requirements Community Development $ 7,737,484 $ - $ 7,737,484 Community Services S 30,223,709 $ 500,000 $ 30,723,709 Policy and Administration $ 19,825,796 $ 263,150 $ 20,088,946 Public Works $ 32,638,588 $ 175,000 $ 32,813,588 Program Expenditures Total $ 90,425,577 $ 938,150 $ 91,363,727 Debt Service $ 9,672,764 $ - $ 9,672,764 Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ 81,285,375 $ 35,000 $ 81,320,375 Transfers to Other Funds $ 58,150,559 $ 235,000 $ 58,385,559 Contingency $ 2,964,912 $ (400,000) $ 2,564,912 Total Budget $ 242,500,187 $ 808,150 $ 243,308,337 Reserve For Future Expenditure $ 154,203,130 $ - $ 154,203,130 Total Requirements $ 396,703,317 $ 808,150 $ 397,511,467 Exhibit B General Fund FY 2022 Revised General Fund Revised Q2 Q3CD01 Q3 Resources Beginning Fund Balance $ 29,309,592 $ - $ 29,309,592 Property Taxes $ 18,452,556 $ - $ 18,452,556 Franchise Fees $ 6,701,356 $ - $ 6,701,356 Special Assessments $ - $ - $ - Licenses&Permits $ 1,132,119 $ - $ 1,132,119 Intergovernmental $ 7,469,892 $ 500,000 $ 7,969,892 Charges for Services $ 242,743 $ - $ 242,743 Fines&Forfeitures $ 2,128,301 $ - $ 2,128,301 Interest Earnings $ 300,675 $ - $ 300,675 Miscellaneous $ 369,144 $ - $ 369,144 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 244,000 $ - $ 244,000 Total Resources $ 66,350,378 $ 500,000 $ 66,850,378 Requirements Community Development $ 4,567,392 $ - $ 4,567,392 Community Services $ 27,694,680 $ 500,000 $ 28,194,680 Policy and Administration $ 1,676,325 $ - $ 1,676,325 Public Works $ - $ - $ - Program Expenditures Total $ 33,938,397 $ 500,000 $ 34,438,397 Debt Service $ - $ - $ Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 4,498,714 $ - $ 4,498,714 Contingency $ 626,712 $ - $ 626,712 Total Budget $ 39,064,823 $ 500,000 $ 39,564,823 Reserve For Future Expenditure $ 27,285,555 $ - $ 27,285,555 Total Requirements $ 66,350,378 $ 500,000 $ 66,850,378 Exhibit B Parks Capital Fund FY 2022 Revised Parks Capital Fund Revised Q2 Q3PW01 Q3 Resources Beginning Fund Balance $ 650,000 $ - $ 650,000 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ (461,055) $ - $ (461,055) Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 10,088,500 $ 35,000 $ 10,123,500 Total Resources $ 10,277,445 $ 35,000 $ 10,312,445 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ Policy and Administration $ - $ $ Public Works $ - $ - $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 10,264,945 $ 35,000 $ 10,299,945 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 10,264,945 $ 35,000 $ 10,299,945 Reserve For Future Expenditure $ 12,500 $ - $ 12,500 Total Requirements $ 10,277,445 $ 35,000 $ 10,312,445 Exhibit B Parks Utility Fund FY 2022 Revised Parks Utility Fund Revised Q2 Q3PW01 Q3 Resources Beginning Fund Balance $ 2,087,243 $ - $ 2,087,243 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 2,406,398 $ - $ 2,406,398 Intergovernmental $ - $ - $ - Charges for Services $ 90,750 $ - $ 90,750 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 2,475 $ - $ 2,475 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 2,437,500 $ - $ 2,437,500 Total Resources $ 7,024,366 $ - $ 7,024,366 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 4,604,613 $ 115,000 $ 4,719,613 Program Expenditures Total $ 4,604,613 $ 115,000 $ 4,719,613 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 112,902 $ - $ 112,902 Contingency $ 325,000 $ (115,000) $ 210,000 Total Budget $ 5,042,515 $ - $ 5,042,515 Reserve For Future Expenditure $ 1,981,851 $ - $ 1,981,851 Total Requirements $ 7,024,366 $ - $ 7,024,366 Exhibit B Parks SDC Fund FY 2022 Revised Parks SDC Fund Revised Q2 Q3PW01 Q3 Resources Beginning Fund Balance $ 8,021,824 $ 35,000 $ 8,056,824 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,495,466 $ - $ 1,495,466 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ Fines&Forfeitures $ - $ - $ - Interest Earnings $ 158,325 $ - $ 158,325 Miscellaneous $ - $ - $ Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 180,000 $ - $ 180,000 Total Resources $ 9,855,615 $ 35,000 $ 9,890,615 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 6,693,700 $ 35,000 $ 6,728,700 Contingency $ - $ - $ - Total Budget $ 6,693,700 $ 35,000 $ 6,728,700 Reserve For Future Expenditure $ 3,161,915 $ - $ 3,161,915 Total Requirements $ 9,855,615 $ 35,000 $ 9,890,615 Exhibit B Sanitary Sewer Fund FY 2022 Revised Sanitary Sewer Fund Revised Q2 Q3FIN01 Q3 Resources Beginning Fund Balance $ 7,595,886 $ - $ 7,595,886 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 92,200 $ - $ 92,200 Intergovernmental $ - $ - $ - Charges for Services $ 3,412,921 $ - $ 3,412,921 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 82,725 $ - $ 82,725 Miscellaneous $ 42,100 $ - $ 42,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 11,225,832 $ - $ 11,225,832 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,654,197 $ - $ 2,654,197 Program Expenditures Total $ 2,654,197 $ - $ 2,654,197 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 100,000 $ - $ 100,000 Transfers to Other Funds $ 1,467,146 $ 38,000 $ 1,505,146 Contingency $ 200,000 $ (38,000) $ 162,000 Total Budget $ 4,421,343 $ - $ 4,421,343 Reserve For Future Expenditure $ 6,804,489 $ - $ 6,804,489 Total Requirements $ 11,225,832 $ - $ 11,225,832 Exhibit B Stormwater Fund FY 2022 Revised Stormwater Fund Revised Q2 Q3FIN01 Q3 Resources Beginning Fund Balance $ 7,670,241 $ - $ 7,670,241 Property Taxes $ $ - $ - Franchise Fees $ $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 5,653,512 $ - $ 5,653,512 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 104,925 $ - S 104,925 Miscellaneous $ 5,000 $ - $ 5,000 Other Financing Sources $ - $ - a - Transfers In from Other Funds $ 1,395,000 $ - $ 1,395,000 Total Resources $ 14,828,678 $ - $ 14,828,678 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,828,774 $ - $ 3,828,774 Program Expenditures Total $ 3,828,774 $ - $ 3,828,774 Debt Service $ - $ - $ Loan to TCDA $ - $ - $ - Work-In-Progress $ 4,805,500 $ - $ 4,805,500 Transfers to Other Funds $ 353,228 $ 20,000 $ 373,228 Contingency $ 275,000 $ (20,000) $ 255,000 Total Budget $ 9,262,502 $ - $ 9,262,502 Reserve For Future Expenditure $ 5,566,176 $ - $ 5,566,176 Total Requirements $ 14,828,678 $ - $ 14,828,678 Exhibit B Water Fund FY 2022 Revised Water Fund Revised Q2 Q3FIN01 Q3 Resources Beginning Fund Balance $ 38,068,131 $ - $ 38,068,131 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Set-vices $ 26,197,790 $ - $ 26,197,790 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 375,525 $ - $ 375,525 Miscellaneous $ 50,000 $ - $ 50,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 25,000 $ - $ 25,000 Total Resources $ 64,716,446 $ - $ 64,716,446 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 10,755,400 $ - $ 10,755,400 Program Expenditures Total $ 10,755,400 $ - $ 10,755,400 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 25,000 $ - $ 25,000 Transfers to Other Funds $ 22,365,289 $ 142,000 $ 22,507,289 Contingency $ 475,000 $ (142,000) $ 333,000 Total Budget $ 33,620,689 $ - $ 33,620,689 Reserve For Future Expenditure $ 31,095,757 $ - $ 31,095,757 Total Requirements $ 64,716,446 $ - $ 64,716,446 Exhibit B PW Engineering Fund FY 2022 Revised Public Works Engineering Fund Revised Q2 Q3PW02 Q3 Resources Beginning Fund Balance $ 2,260,989 $ - $ 2,260,989 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ Special Assessments $ - $ - $ - Licenses&Permits $ 870,000 $ - $ 870,000 Intergovernmental $ 153,369 $ - $ 153,369 Charges for Services $ 3,420,918 $ - $ 3,420,918 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 5,094 $ - $ 5,094 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 667,710 $ - $ 667,710 Total Resources $ 7,378,080 $ - $ 7,378,080 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 4,691,633 $ 60,000 $ 4,751,633 Program Expenditures Total $ 4,691,633 $ 60,000 $ 4,751,633 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 150,000 $ (60,000) $ 90,000 Total Budget $ 4,841,633 $ - $ 4,841,633 Reserve For Future Expenditure $ 2,536,447 $ - $ 2,536,447 Total Requirements $ 7,378,080 $ - $ 7,378,080 Exhibit B Central Services Fund FY 2022 Revised Central Services Fund Revised Q2 Q3CM01 Q3CM02 Q3FIN01 Q3 Resources Beginning Fund Balance $ 3,136,865 $ - $ - $ - $ 3,136,865 Property Taxes $ - $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - $ - Licenses&Permits $ - $ - $ - $ - $ - Intergovernmental $ - $ 38,150 $ - $ - $ 38,150 Charges for Services $ 12,428,617 $ - $ - $ - $ 12,428,617 Fines&Forfeitures $ - $ - $ - $ - $ - Interest Earnings $ - $ - $ - $ - $ - Miscellaneous $ 90,000 $ - $ - $ - $ 90,000 Other Financing Sources $ - $ - $ - $ - $ - Transfers In from Other Funds $ 1,025,710 $ - $ - $ 200,000 $ 1,225,710 Total Resources $ 16,681,192 $ 38,150 $ - $ 200,000 $ 16,919,342 Requirements Community Development $ - $ - $ - $ - $ - Community Services $ - $ - $ - $ - $ - Policy and Administration $ 15,114,252 $ 38,150 $ 25,000 $ 200,000 $ 15,377,402 Public Works $ - $ - $ - $ - $ - Program Expenditures Total $ 15,114,252 $ 38,150 $ 25,000 $ 200,000 $ 15,377,402 Debt Service $ - $ - $ - $ - $ Loan to TCDA $ - $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - $ Transfers to Other Funds $ - $ - $ - $ - $ - Contingency $ 238,200 $ - $ (25,000) $ - $ 213,200 Total Budget $ 15,352,452 $ 38,150 $ - $ 200,000 $ 15,590,602 Reserve For Future Expenditure $ 1,328,740 $ - $ - $ - $ 1,328,740 Total Requirements $ 16,681,192 $ 38,150 $ - $ 200,000 $ 16,919,342 '°4.."•• ,r.. �w .''''..k".',.., i i'i..;,a 'r{r'kt,r'S . 1h�tr« l,Sn6 "ie1 $r�> a'�x-a ysN',,^, .R tr� ;tSti ` , , u. tr ad S$xr�i �.w, " ;`i` jt,' 9i. ,SES, i .)rr �Sa �ar+,aaarn ' ; M_ " ; a5 i•., 4 . r''7. t e' � ��r„& wxtrik' `yb+a r" ++ga � ,5.; mrrrtln i, z'', 3 a - t ^ 4 : :'1 #1 ; '':; » 4';iV1}np14,',;.',:!' "Sr d�"F`�?'ry,s a r < i 7 , , ~ o � :;"'''''':TP" v A` d r . W ay � 4 a S .:, r�, x . • � y 3 r , . ,9" , r� . a "d }i1r( 9h h J ' ; r " az a s x h ad ki , k: rr+- � eg� ,- xku � eo,o , e Orv"i',..°. SgGA , r ,rar , � g � z . o , " ,-',4,,,5,0. " � ` ' Rh4° e , n aa ' w,- pr. ws , " h � de vv,, . .v A ,i,*'� , , • , wr , r i , Y , d ,..)'''''''''5,;' '4 yti ,r i iAY� � 4lt ,ga.� FY 2021-2022 Third Quarter Supplemental Budget April, 2022 lig , "CIGAKI) City ofTigard Requests from Departments • Community Development (CD) Tigard CARES Round 6 — ARPA Funds • City Management ► Houseless Services Program (1.5 LD FTE) — ARPA Funds ► Executive Search Consulting Services • Finance Utility Billing Credit Card Fees • Public Works ► Parks and Recreation System Plan Implementation and Financial Modeling Services ► Hall Boulevard and Greenburg Road Jurisdictional Transfer Cite ofT'gat d Summary • The FY 2022 Third Quarter Supplemental will increase the overall budget by $808K. • Third Quarter Supplemental will not impact the city's reserves. �r�;� 434.4401 City of1"igard Respect:old Care Do the Right Thing Get it Done Questions? AIS-4911 5. Business Meeting Meeting Date: 04/12/2022 Length(in minutes): 10 Minutes Agenda Title: TOWN CENTER DEVELOPMENT AGENCY PUBLIC HEARING:THIRD QUARTER TCDA BUDGET SUPPLEMENTAL Authored By: Steve Kang Item Type: Motion Requested Resolution Public Hearing Town Center Development Agency Public Hearing Yes Legal Ad Required?: Publication Date: 04/07/2022 Information EXPLANATION OF ISSUE Submitting the Town Center Development Agency's FY 2022 Third Quarter Budget Supplemental to the Board for review and approval. ACTION REQUESTED Finance recommends the Town Center Development Agency Board approve the FY 2022 Third Quarter Budget Supplemental. BACKGROUND INFORMATION The following is the summary of items that require council action for FY 2022 Third Quarter Budget Supplemental: Increase debt service payments for new bonds—The TCDA issued bonds in September 2021,which was after the FY22 budget was adopted.This supplemental budget increase is to pay the debt service on those bonds. ALTERNATIVES&RECOMMENDATION Do not approve the FY 2022 Third Quarter TCDA Budget Supplemental. ADDITIONAL RESOURCES Fiscal Impact Cost: $524,500 Budgeted(yes or no): No Where Budgeted(department/program): N/A Additional Fiscal Notes: The FY 2022 Third Quarter Supplemental will increase the overall budget by$525K. The increase in the expenditures is supported by the reserves reducing the overall reserves of the agency by$525K. Please refer to Exhibits A and B which summarize the fiscal impact of the quarterly supplemental budget by fund. Attachments TCDA Resolution CITY OF TIGARD, OREGON TIGARD TOWN CENTER DEVELOPMENT AGENCY RESOLUTION NO. 22- A RESOLUTION TO ADOPT THE FY 2022 THIRD QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO TOWN CENTER DEVELOPMENT AGENCY (ICDA) URBAN DEVELOPMENT. WHEREAS, the TCDA acknowledges those items that were unknown at the time the FY 2022 budget was adopted;and WHEREAS,the TCDA recognizes approximately$524,500 of unanticipated budget in operations and transfers; and WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, and contingency. NOW,THEREFORE,BE IT RESOLVED by the Tigard Town Center Development Agency that: SECTION 1: The FY 2021-22 Budget is hereby amended Q3 Supplemental Summary Exhibit B. SECTION: This resolution is effective immediately upon passage. PASSED: This_ day of 2022. Chair-TCDA ATTEST: TCDA Recorder-TCDA RESOLUTION NO.22- Page 1 FY22 Q3 TCDA Supplemental Summary FY22 Q3 Exhibit A-TCDA FY22 Q3 Exhibit B-TCDA TOWN CENTER DEVELOPMENT AGENCY- BUDGET SUPPLEMENTAL 4/i/2022 FY 2021-2022 Quarter: 3 Item# Department Fund Division Request Title Request Fundina Total Amount Detailed Description SourQ3TCDA01 TCDA MULTIPLE 7000-Bonded Debt Service Increase debt service payments for NEW Reserve for $ 524,500 The TCDA issued bonds in September 2021,which was after the FY22 budget was adopted.This new bonds Future supplemental budget increase is to pay the debt service on those bonds. Fxnenrlihues 1 of 1 Exhibit A Q3TCDA01 - Increase debt service payments for new bonds The TCDA issued bonds in September 2021, which was after the FY22 budget was adopted. This supplemental budget increase is to pay the debt service on those bonds. Fund 1 of 2 FY 2022 Q3 Revised City Center Debt Service Adopted Amendment Q3 Resources Beginning Fund Balance $ 625,175 $ - $ 625,175 Property Taxes $ 697,000 $ - $ 697,000 Franchise Fees $ - $ - $ _ Special Assessments $ - $ - $ - Licenses & Permits $ - $ - $ - Intergovernmental $ - $ - $ _ Charges for Services $ - $ - $ _ Fines & Forfeitures $ - $ - $ _ Interest Earnings $ 8,325 $ - $ 8,325 Miscellaneous $ - $ - $ _ Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 1,330,500 $ - $ 1,330,500 Requirements Community Development $ - $ - $ _ Community Services $ - $ - $ _ Policy and Administration $ - $ - $ _ Public Works $ - $ - $ _ Program Expenditures Total $ - $ - $ - Debt Service $ 425,025 $ 41,000 $ 466,025 Loan to TCDA $ - $ - $ _ Work-In-Progress $ - $ - $ Transfers to Other Funds $ 730,000 $ - $ 730,000 Contingency $ - $ - $ - Total Budget $ 1,155,025 $ 41,000 $ 1,196,025 Reserve For Future Expenditure $ 175,475 $ (41,000) $ 134,475 Total Requirements $ 1,330,500 $ - $ 1,330,500 Exhibit A 03TCDA01 - Increase debt service payments for new bonds The TCDA issued bonds in September 2021, which was after the FY22 budget was adopted. This supplemental budget increase is to pay the debt service on those bonds. Fund 2 of 2 FY 2022 Q3 Revised Tigard Triangle Debt Service Adopted Amendment Q3 Resources Beginning Fund Balance $ 52,100 $ - $ 52,100 Property Taxes $ 798,000 $ - $ 798,000 Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ _ Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ 8,000,000 $ - $ 8,000,000 Transfers In from Other Funds $ - $ - $ - Total Resources $ 8,850,100 $ - $ 8,850,100 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ 5,600 $ 483,500 $ 489,100 Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 5,163,500 $ - $ 5,163,500 Contingency $ - $ - $ - Total Budget $ 5,169,100 $ 483,500 $ 5,652,600 Reserve For Future Expenditure $ 3,681,000 $ (483,500) $ 3,197,500 Total Requirements $ 8,850,100 $ - $ 8,850,100 Exhibit B City Center Debt Service FY 2022 Revised City Center Debt Service Adopted Q3TCDA01 Q3 Resources Beginning Fund Balance $ 625,175 $ - $ 625,175 Property Taxes $ 697,000 $ - $ 697,000 Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 8,325 $ - $ 8,325 Miscellaneous $ - $ - $ Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 1,330,500 $ - $ 1,330,500 Requirements TCDA $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ 425,025 $ 41,000 $ 466,025 Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 730,000 $ - $ 730,000 Contingency $ - $ - $ - Total Budget $ 1,155,025 $ 41,000 $ 1,196,025 Reserve For Future Expenditure $ 175,475 $ (41,000) $ 134,475 Total Requirements $ 1,330,500 $ - $ 1,330,500 AIS-4871 6. Business Meeting Meeting Date: 04/12/2022 Length(in minutes): 35 Minutes Agenda Title: UNIVERSAL PLAZA UPDATE Authored By: Sean Farrelly Presented By: Sean Farrelly,Redevelopment Project Manager,City of Tigard;Vanessa Robinson,Project Manager,Shiels Obletz Johnsen;and Project Team Item Type: Update,Discussion,Direct Staff Town Center Development Agency Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE This spring,a long-desired goal of the Tigard community will be fulfilled with the groundbreaking of Universal Plaza. Members of the project team including Community Development Department and Parks Division teammates,plaza architect RIOS Design Collective,and owner's representative Shiels Obletz Johnsen will update the Board of the Town Center Development Agency on the project.The presentation covers the final plaza design,public engagement activities,plans for maintaining the new public asset, schedule and an updated funding plan. ACTION REQUESTED The Board is requested to receive the update and ask questions,if any,about the progress of Universal Plaza,which is to be built in two phases with Phase One scheduled to begin in June.This background discussion is intended to support the Local Contract Review Board consideration of two contract amendments related to Universal Plaza that will be voted on in separate items at the April 12th meeting. BACKGROUND INFORMATION The adopted City Center Urban Renewal Plan aims to support the revitalization of the Downtown by"develop[ing] urban spaces that will provide active and passive recreational opportunities for pedestrians and attract residents and visitors to downtown."The plan authorizes the construction of plazas and open spaces in the TIF district. In 2017,the Town Center Development Agency(ICDA) Board directed that an agency-owned property in downtown Tigard be redeveloped as a public plaza.Targeted to open in late 2022,Universal Plaza will be a hub of activity,a stimulus for downtown's continued redevelopment,a community gathering spot in the heart of the city and an emblem of civic pride and identity for Tigard residents.The name and the design of Universal Plaza is a very public proclamation of Tigard's commitment to inclusivity,equity and resiliency.It will provide Tigard's long-awaited urban space for all of Tigard to come together as neighbors,to celebrate our shared humanity and to reflect on our one shared planet. Design Process On February 25,2020,a consultant team lead by RIOS Design Collective (formerly RCH Studios)was awarded the design and activation contract.The design process got underway nearly simultaneously with the start of the COVID-19 emergency.This resulted in modifying the planned process,in particular public engagement,and the plans to activate the space during design, since activation of the space (i.e. bringing people to the site)was understood as equally important to the success of the project as excellent design. One of RIOS'early decisions was to bring on Fluidity,a specialist water feature design firm with experience designing splash pad projects across the U.S. Based on community input gathered over years,the water feature in Universal Plaza was always going to be the primary feature and attractor of the plaza design. During design,it became clear that there would be demand for a connection from the nearby Fanno Creek Trail to the western end of the plaza. Originally planned to be a separate project,the multi-use path connection into Fanno Creek park was incorporated into the plaza project,which simplified design coordination and permitting,as well as bidding and construction.The path design includes a raised boardwalk over a sensitive area and a direct route to the southwestern corner of plaza from the Fanno Creek remeander bridge. The design and entitlement process accomplished following milestones: •Schematic Design:December 2020 January 2021 •Design Development:January-March 2021 •Construction Drawings: September 2021-February 2022 • Clean Water Services Service Provider Letter: September 15,2021 •Downtown Development Review decision:December 2,2022 • Comprehensive Plan Amendment Council approval:January 4,2022 Public Engagement COVID restrictions complicated the design phase,mainly because the activation process was intended to bring large groups of people to the site so they could provide better input to the design team. However,the restrictions also led to a unique opportunity for public engagement:once forced online,staff and consultants elected to open the design input process to the entire community,and actively sought out participation from people with a diversity of life experiences. Then the team,rather than establishing an Advisory Committee,held three"Design Advisories" (October 2020, December 2020,and February 2021).These online advisories were set up to make it easy for any Tigard community member to help guide the design of the plaza without the time commitments that can be barriers to committee involvement.About 60 community members representing a broad and diverse range of the community participated in at least one meeting as Design Advisors,including Councilor Newton who was also on the Plaza Designer selection committee. Project input was also gathered from the Town Center Advisory Commission and Parks and Recreation Board and from individuals both online and on-site;the community was invited to make comments through QR codes provided on signage at the site. Many visited the site on their own time and with ample social distance. Activation Although the pandemic prevented holding events or inviting large groups of people to the bare site,as was originally envisioned,a modified activation phase was accomplished by bringing art to the site and using public art to promote Universal Plaza to Tigard's online community: •Ground mural:A colorful temporary ground mural was painted on the paved area of the site by artists from Tualatin Valley Creates. •Haiku contest and projection:The community was invited to submit haiku poetry and contest winners had their poems projected on the wall of the adjacent B&B Printing building(which will continue until construction start).The question put to the community was "what does universality mean to you in reflecting on your experience in Tigard?" •Site furnishings:About 30 wooden"apple boxes"were built and brought to the site to provide moveable seating and objects of interest. •Temporary art installations:The Beacon art installation,consisting of scaffolding,fabric,and lights,was installed at the site for the better part of 2021.It was visible from a distance on the Fanno Creek Trail,and made a splashy announcement of things to come on the site.Three "twinkle trees"were also installed during the winter of 2020-21,attracting attention and visitors to the site. •Video: Five videos were produced and displayed on the city's website highlighting various aspects of the plaza design and activation process. •Placemaking project:Architecture students created a mobile placemaking project with historical information about the importance of the camas plant to Native American tribes.Musical chairs were also installed for a time at the site,before being moved to Main Street. Construction Manager/General Contractor The project team made a decision in late 2020 to pursue an alternative form of contracting for finalizing the design and constructing the plaza.The Construction Manager/General Contractor approach is warranted for complex projects where the input of a general contractor on cost estimating,design approach and bidding environment is needed prior to completion of the design. The hiring of P&C Construction in August 2021 under a Construction Manager/General Contractor(CM/GC) contract brought these services to the project team and positioned the project for competitive bidding at 90 percent design completion. P&C did its first cost estimate on the 50%construction drawings and repeatedly sought price estimates to keep the team apprised of the realities of the labor and supply chain issues hitting the construction industry. P&C also helped lead a value engineering process that led to a Guaranteed Maximum Price submittal for construction on March 30,2022,that matched the city's updated funding plan. Updated Funding Plan and Schedule From its initiation,the project's funding sources were tax increment funding and Parks system development charge revenues. This has not changed. However,project costs have increased dramatically over the design period due to factors outside the control of the city or the design team. The initial cost estimate for construction,based on conceptual design plans in December 2020,was$3.2 million. As the project moved into design development and then construction drawings,the market conditions for materials,labor and contractor cost escalation contingencies continued to rise with pandemic-related disruptions. About one year later,the construction costs were estimated at$5.6 million and four months later,the estimate rose again to approximately$6 million. According to P&C Construction,the construction industry has never been more volatile,and escalation of this kind is hitting all construction projects,not just this one. The water feature in Universal Plaza is a custom job and is the most complex and intricate construction in the project;considerable work has gone into finding a qualified builder and ensuring that the city gets the one-of-a-kind splash pad that will be the plaza's main attractor in Phase 1. To contend with the cost volatility,Tigard's city manager convened a process in late 2021 to align project resources with the 50 percent drawing set cost estimate ($5.6m). Teammates from Community Development,Public Works and Finance came together with City Management and SOJ (the city's project manager) to discuss scope reductions (i.e.not building the connecting path to the Fanno Creek Trail and/or not recirculating the water at the splash pad) and project budget augmentation. Those meetings led to a decision to keep the base project intact(i.e.build the connecting path, recirculate the water) but to reduce the scope of the project by$100,000 and supplement the budget's existing funding sources. The Parks SDC contribution was increased by$700,000,and an additional$700,000 was allocated to the project by borrowing from future tax increment revenues in the City Center district. Finally,to further protect the project from volatility after the 90 percent cost estimates came in yet higher,the TIF borrowing was increased by $200,000. This will allow the city to carry a larger contingency during construction. Both the Parks SDC supplemental funding and the internal TIF borrowing have only modest impacts on other projects;no parks projects are being delayed and the impact downtown relates to the timing of Universal Plaza's second phase,for which staff is currently working to replace$2 million of local TIF funding with federal funding through the earmark process.These changes to the project budget are reflected in the proposed FY 2023 budget(the additional$200,000 of TIF internal borrowing for increased contingency will appear as a technical adjustment). The decision to bring on the Construction Manager/General Contractor and the time taken to balance the budget has slightly impacted the schedule. The target opening for Universal Plaza has always been 2022;a summer opening would have been optimal. However,the considerable earthwork necessary to build the plaza,a portion of which is in the sensitive Fanno Creek wetland,means that summer is the most conducive construction season.The construction period is six months;the current schedule has construction beginning in June (assuming city approvals on April 12),with completion in December 2022. Schedule sensitivity is related to industry volatility. A delay in city approval will not only impact the schedule—it would also cause the project to have to be rebid and have a new GMP be prepared. Plaza-related Impacts: Maintenance and Parking Downtown is identified as one of the five priority focus area in the latest Tigard Parks and Recreation System Plan. City of Tigard Parks staff have been integral to the core team in the design process,providing input on design,materials,and operations. Public Works,dating back to council's first decision to locate a large plaza on this site,has shared with council the maintenance responsibilities that accompany a large,valuable public asset of this kind. Universal Plaza will function as a Category 1+ park asset:highly visible with year-round use,programming,special events and a seasonal (May-September)water feature,all of which will require the addition of 2 FTEs. The plan for maintaining the plaza is as follows: •Parks Maintenance will transition two current Fi'b's (Utility Workers) to train/certify for operating the water feature.Two full time shifts are anticipated,with 10-14 mechanical vault entries anticipated per week. •Parks Maintenance will request the necessary funding increase in the FY24 budget for the two FTE required for operations and maintenance to backfill the two FTE that were transitioned from other park maintenance assignments to Universal Plaza. The other long-term impact that city teammates are working to understand and anticipate is parking demand during peak plaza use. As set out in all City Center plan documents,attracting visitors, shoppers and foot traffic to downtown Tigard is highly desirable and is adopted city policy. Universal Plaza will accomplish just this,especially in the summer months. Although some people will arrive on foot or bicycle,many will drive automobiles. Staff is currently working with downtown stakeholders on a parking management plan for downtown,and among the likely recommended changes will be instituting time limits for Burnham Street's on-street spaces (which currently have no time limits.)This will encourage turnover of parking spaces to accommodate downtown visitors throughout the day. For larger weekend or evening events,it may be recommended that drivers be directed via signage to the City Hall and Public Works building parking lots,which have after-hours capacity. The shared use of private lots is encouraged,but is outside the city's jurisdiction. Enforcement of parking regulations is also likely to be recommended once a consensus is reached with downtown businesses about the management plan. Parking enforcement funds are included in the FY23 budget in anticipation of next summer's huge influx of downtown visitors to Universal Plaza. Phase 2 Universal Plaza has always been envisioned as a phased project. It's a large,expensive site to develop,and deserving of first-rate features to change the impression and course of development in downtown Tigard. The centerpiece of the first phase is the splash pad,but most of the expense is in preparing the entire site and making it a functional,usable, beautiful plaza at Phase 1 completion. The second phase,however,includes three elements that will truly finish the plaza and cement it as a"place for everyone." These are an All-Access Community Room,a shade structure,and a community table/picnic area. Although these features are shown in many Universal Plaza drawings,they are not included in the first phase design or budget.The first phase of construction is designed so that Phase 2 can be constructed with minimal disruption to the site and Phase 1 improvements. Current thinking is that Phase 2 could begin in 2024,depending on funding availability. ALTERNATIVES & RECOMMENDATION This is an update, so there is no requested action for this agenda item. However,actions are necessary to authorize contracts for the project(votes will be taken in separate LCRB agenda items). Additionally,funding for the project is included in the proposed FY23 budget,which requires future council approval. ADDITIONAL RESOURCES Previous TCDA/LCRB/City Council agenda items: •January 4,2022: Quasi Judicial Public Hearing: Consider Comprehensive Plan Amendment/ Sensitive Lands Universal Plaza/Path •April 6,2021:Local Contract Review Board:Exemption to Competitive Bidding and Approval of Findings for Universal Plaza •January 5,2021: Consider Amendment to RCH Studios Contract for Universal Plaza Activation,Design, Construction and Project Management •October 13,2020:Town Center Development Agency-Universal Plaza Project Update •February 25,2020: Contract Award to RCH Studios for Universal Plaza Activation, Design and Project Management •June 11,2019:Universal Plaza Pre-Design Kickoff Attachments Universal Plaza PowerPoint too ZZOZ `ZT lI2ldd ADN3DV IN3WdO13A30 2131N3D NMOL 3141 210d NOI1d1N3S321d 3ldadfl '8 aNf1O2J9 IDV8 VZd1d 1VStI3AINf1 In the Heart of Downtown Tigard SW Main Street Tigard I '-,......_ ' r '-'----------._ i Transit '''' Center ' .t:,'"0"••• ' "^ ' '•"•;',.';,^.41.r".1 . . 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II I .. ----,L11'I I' 1111 NAPNRPAPF PI AN Universal Plaza Construction Cost Estimates • 100% Conceptual Design: MGAC, December 15, 2020: $3.2M • 50% Design Development: MGAC, March 31, 2021: $4.18M • 100% Design Development: P&C, August 13, 2021: $3.5M • 100% Design Development: P&C, October 05, 2021: $4.46M (water feature cost update, Boardwalk added) • 50% Construction Documents: P&C, November 16, 2021: $5.57M • 90% CD/ Permit Set (basis for GMP): P&C, February 28, 2022: $6.03M • 90% CD/ Permit Set (basis for GMP): P&C, March 25, 2022: $6.05M Funding Sources and Uses Funding Sources Amount Parks SDC Fund - Initial Funding $ 2,274,722 Parks SDC Fund: Supplemental Funding $ 700,000 TIF Capital Improvement Funding $ 4,252,929 TIF Internal Borrowing $ 900,000 Total City Budget $ 8,127,651 Uses Amount Construction Cost (GMP) $ 5,600,000 Site Demo $ 119,524 Design, Engineering & Permits $ 1,934,663 Owner Contingency $ 473,464 Total City Budgeted $ 8,127,651 Schedule TIGARD UNIVERSAL PLAZA 2021 2022 04.12.2022 OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPT OCT NOV I I I DRAWINGS/DOCUMENTS 4 MONTHS 50%CDSET 2 MONTHS 3 Owner Review&Comment of CD Set 2 WEEKS Nov&Feb , i 1 I 50%CD Cost Estimate:P&C Construction 2WEEKS I 1 90%CD SET 2 MONTHS 100%CDSET 2 WEEKS l LAND USE APPROVAL 6 MONTHS ® CWS Submission f�f Comprehensive Plan Amendment_Council 29-Nov r7 , Downtown Development Review 21-Dec i, [[ j City Council Meeting 29-Jan PERMITTING 3 MONTHS CONSTRUCTION Bidding reement Council Approval g / 12-Apr __�_ GMP A �..__ Site Preparation 2 WEEKS _ _Construction 6 MONTHS W Q O a II z 4 W 0 4 ti z W la a o .:3,,, W V W 4 z CD V GL z N o 4 v- ....4 i CU Ca J 0 4 z til N r a �j 4 N ' W J Z CC a l a4 AIS-4863 7. Business Meeting Meeting Date: 04/12/2022 Length(in minutes): 5 Minutes Agenda Title: LOCAL CONTRACT REVIEW BOARD-GUARANTEED MAXIMUM PRICE CONTRACT AMENDMENT FOR P&C CONSTRUCTION TO BUILD UNIVERSAL PLAZA Authored By: Cindy Trimp Item Type: Motion Requested Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The purpose of this action is to approve the Guaranteed Maximum Price (GMP) contract amendment for the construction of Universal Plaza. ACTION REQUESTED The Local Contract Review Board is requested to authorize a contract amendment to P&C Construction for Universal Plaza in the amount of$5,553,780 for a total contract amount of$5,600,000 and direct the City Manager to take the steps necessary to execute the contract amendment. BACKGROUND INFORMATION The City of Tigard and its Tax Increment Financing agency,the Town Center Development Agency(ICDA),are focused on continuing the revitalization of downtown Tigard.The City's strategic vision is to be"an equitable community that is walkable,healthy,and accessible for everyone." The adopted City Center Urban Renewal Plan aims to support this vision by"develop[ing]urban.spaces that will provide active and passive recreational opportunities for pedestrians and attract residents and visitors to downtown." In 2017,the TCDA Board directed that an agency-owned property in downtown Tigard be redeveloped as a large public plaza.Envisioned as downtown's most important public space,Universal Plaza will be a hub of activity,a stimulus for downtown's continued redevelopment,and an emblem of civic pride and identity for Tigard residents. This highly visible plaza poses several challenges for maintaining design excellence within available public funding. It includes unique public amenities and features that require specialized equipment and expertise.This project is meant to be designed and constructed in two phases using the CM/GC delivery method: Phase 1:Preconstruction and Early Procurement Phase and Phase 2:Construction Phase. Collaborative contractor involvement in the design process,constructability review,and phasing options have been key to arriving at a GMP that matches TCDA and city resources. On April 6,2021,the Local Contract Review Board (LCRB) approved findings and authorized a coordinated Construction Manager/General Contractor(CM/GC) team approach. On May 12,2021,the City issued a Request for Proposals (RFP) to select a CM/GC and on June 8,2021,three proposals were received from the following firms: •P&C Construction •Kirby Nagelhout •Bremik Construction A selection committee reviewed and scored proposals on firm qualifications,project understanding and approach,key personnel,diversity in contracting,and the cost proposal.After careful consideration,including interviews with all three firms,a contract for phase 1 services was awarded to P&C Construction.An amendment is now sought to engage P&C Construction for Phase 2 services,enabling construction of Universal Plaza in the summer and fall of 2022.With the support of the city's project manager and Owners Representative,Shiels Obletz Johnsen,and from the project architect,RIOS Design Collective,P&C Construction has established a definition of project scope,pricing,phasing, logistics,schedule and bidding information for Universal Plaza based on the 90 percent construction document set. This information has resulted in a GMP of$5,600,000,consistent with the city's budget for the project. ALTERNATIVES&RECOMMENDATION Staff recommended the Local Contract Review Board authorize a contract amendment for P&C Construction in the amount of$5,553,780.The Local Contract Review Board may choose to not enter into this contract amendment and direct staff to continue GMP negotiations.This would cause this project to be scoped differently than originally designed and would cause further delays in the start of construction.Based on the cost estimate history on this project and others,delaying construction would likely increase the total cost of the project. ADDITIONAL RESOURCES Previous Agenda Items: •April 6,2021:Local Contract Review Board:Exemption to Competitive Bidding and Approval of Findings for Universal Plaza •January 5,2021: Consider Amendment to RCH Studios Contract for Universal Plaza Activation,Design, Construction and Project Management •October 13,2020:Town Center Development Agency-Universal Plaza Project Update •February 25,2020: Contract Award to RCH Studios for Universal Plaza Activation,Design and Project Management •June 11,2019:Universal Plaza Pre-Design Kickoff •December 4,2018: Discussion on Potential Business Plan for Universal Plaza •September 4,2018: Update on Universal Plaza concept •February 20,2018: Review Universal Plaza concept Attachments No file(s)attached. AIS-4864 8. Business Meeting Meeting Date: 04/12/2022 Length(in minutes): 5 Minutes Agenda Title: LOCAL CON TRACT REVIEW BOARD—UNIVERSAL PLAZA DESIGN CON TRACT AMENDMENT Authored By: Cindy Trimp Item Type: Motion Requested Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The purpose of this action is to approve contract amendment#4 for additional design services for Universal Plaza. ACTION REQUESTED It is recommended that the Local Contract Review Board authorize a contract amendment to RIOS for the Universal Plaza design in the amount of$42,100 for a total contract amount of$1,151,820 and direct the City Manager to take the steps necessary to execute the contract amendment. BACKGROUND INFORMATION The City of Tigard and its tax increment financing agency,the Town Center Development Agency(TCDA),are focused on continuing the revitalization of downtown Tigard.The City's strategic vision is to be"an equitable community that is walkable,healthy,and accessible for everyone."The adopted City Center Urban Renewal Plan aims to support this vision by"develop[ing] urban spaces that will provide active and passive recreational opportunities for pedestrians and attract residents and visitors to downtown." In 2017,the TCDA Board directed that an agency-owned property in downtown Tigard be redeveloped as a large public plaza. Envisioned as the most important public space in the city's most important district,Universal Plaza will be a hub of activity,a stimulus for downtown's continued redevelopment,and an emblem of civic pride and identity for Tigard residents. On February 25,2020,a team lead by RIOS was awarded the design and activation contract.The original contract included the following tasks: •Conceptual Framework Design Plan •Activation of the temporary plaza •Schematic Design and Cost Estimate •Design Development •Construction Documents •Land Use Approval Submittal Contract amendment#1 in the amount of$98,480 provided additional project design and implementation services including design development and land use approval for the following features: •Interactive water feature •Restrooms •Concessions building •Seating and other site furnishings •Lawn areas,planting •Site lighting •Paved areas •Signage Contract amendment#2 in the amount of$6,500 provided additional project design and implementation services to include activation design and implementation and extension of landscape architecture. Contract amendment#3 in the amount of$361,440 provided additional project design and implementation services for the completion of design and construction,including the following tasks: •Construction Documents •Permitting •Bidding •Construction Observation Contract amendment#4 in the amount of$42,100 provides for additional project design and implementation services for the completion of design and construction,including the following tasks: •Construction Documents •Construction Observation •Food Cart Infrastructure Design •Coordination of electrical,mechanical,plumbing and structural engineering and lighting design ALTERNATIVES&RECOMMENDATION The Local Contract Review Board may choose to not enter into this contract amendment. This would cause a significant delay in the project schedule as well as project management issues. ADDITIONAL RESOURCES Previous agenda items— April 6,2021:Local Contract Review Board: Exemption to Competitive Bidding and Approval of Findings for Universal Plaza January 5,2021: Consider Amendment to RCH Studios Contract for Universal Plaza Activation,Design,Construction and Project Management October 13,2020:Town Center Development Agency-Universal Plaza Project Update February 25,2020: Contract Award to RCH Studios for Universal Plaza Activation,Design and Project Management June 11,2019:Universal Plaza Pre-Design Kickoff December 4,2018: Discussion on Potential Business Plan for Universal Plaza September 4,2018:Update on Universal Plaza concept February 20,2018: Review Universal Plaza concept • Fiscal Impact Cost: $42,100 Budgeted (yes or no): Yes Where Budgeted (department/program):TCDA FY 21-22 Additional Fiscal Notes: TCDA Budget Attachments No file(s)attached. / .i1poizecL '' AIS-4904 Li / i Z q/) 9. Business Meeting ee Meeting Date: 04/12/2022 J Length(in minutes): 30 Minutes Agenda Title: CAPITAL IMPROVEMENT PLAN UPDATE Authored By: Joe Wisniewski Presented By: Joe Wisniewski Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE The Capital Improvement Plan(CIP) establishes Tigard's budget and timeline for improvements to City owned and operated public infrastructure over a 6-year period.A CIP project improves or adds value to the City's infrastructure, typically costs$50,000 or more,and has a useful life or extends the useful life of infrastructure for 5 years or more. Public facility systems addressed by the CIP include streets,parks,sanitary sewers,stormwater and domestic water in addition to public buildings and facilities. In most cases,CIP projects are implemented with oversight from the City's Engineering Division. City Engineer Joe Wisniewski will provide a summary report to council,including the status of active projects during this briefing. The attached file will be shown as a presentation at the meeting. Copies of individual project status reports for active CIP projects will be delivered to Council in the April 7,2022 City Council Newsletter packet. ACTION REQUESTED No action is requested;the purpose of this item is to brief council. BACKGROUND INFORMATION The Fiscal Year 2021-2022 CIP,which is the focus of this presentation,was adopted as part of the FY21-22 Budget. ALTERNATIVES & RECOMMENDATION N/A ADDITIONAL RESOURCES N/A Attachments CIP Update AIS-4909 10. Business Meeting Meeting Date: 04/12/2022 Length (in minutes):25 Minutes Agenda Title: CLIMATE AND COMMUNITY RESILIENCE DISCUSSION Authored By: Emily Tritsch Presented By: Assistant City Manager Emily Tritsch, Community Development Director Kenny Asher Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE In 2021, City Council set the goal of developing and implementing a bold community resiliency plan.A desired outcome for this goal is reducing the city's carbon footprint and reaching carbon neutrality by 2035. Achieving this ambitious goal requires focused commitment,innovative thinking,and bold action.With this discussion item,Tigard teammates seek to confirm with Council the scope and focus of this work,the anticipated scale of actions and investments recommended,and confirm the City's path in advance of the consultant team's presentation, including their recommended action items,in the fall. ACTION REQUESTED Teammates request confirmation of focus, scope, scale of recommendations and action items to bring forward, and future work to advance Council Goal 3 BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations Council received a quarterly Council Goal update on Jan 25,2022;this included progress on Goal 3 Public Involvement There have been three live,virtual public engagement sessions to date: a BIPOC workshop in January,and both Community Advisory Committee and Technical Advisory Committee meetings in March.The Community Resiliency Plan website has been live since 2021. Impacts (Community, Budget, Policies and Plans/Strategic Connection) This work employs American Rescue Plan Act (ARPA) funds for contracted modeling, engagement, and report development;the results of this contract will be presented to City Council in Sept 2022. ARPA funds have also been set aside to implement some of the recommendations developed by the consultant team. Climate Action initiatives respond directly to Council Goal 3: Develop and Implement a Bold Community Resiliency Plan;it also supports Tigard's Strategic Plan priorities: • excellent public service and customer experience: community members have requested climate action in both general and specific terms, from energy alternatives to more recycling options •create a well-connected,accessible pedestrian network: investments to connect and create active transportation systems for non-motorized transportation is in line with actions to reduce emissions •ensure development and growth support this vision: reaching carbon neutrality by 2035 requires a holistic look at how Tigard grows and develops; future-proofing our city requires us to center carbon neutrality in policies and investments going forward. ALTERNATIVES & RECOMMENDATION If we were not to advance Council Goal 3, the city would continue its existing practices around energy use, mobility, building development, nature, food,waste,land use, and community well-being. It is expected that the city's emissions and climate impact would continue to rise as the city grows and develops, and those residents and businesses vulnerable to climate impacts would be hit harder than others. ADDITIONAL RESOURCES Community Resiliency Plan website: https://www.tigard-or.gov/community-support/community-resiliency-plan Goal 3 Engage page:wu-w.engage.tigard-or.gov/shared link/ibtbn6xy Fiscal Impact Fiscal Information: The purpose of this Council item is to discuss program focus and scope. Fiscal impacts will be presented as recommendations and actions are brought before Council for their consideration Attachments Goal 3 Council Update ,4,pita✓fix+:P,„a,JCsa;; {, "' n , 3�+f'�A(' � z yf�h k "�:9'u`fik5w`�31�fG �..�' S"� ,� �P�dt� im"�'�'�'✓� � .}' � '�4 lJ" City of Tigard s, fi Climate Action Plan � Y Defining Success in Climate Action and Community Resilience TIGARD - • ,. * .a. .g a R r tt tnata Futuree W ,, .,.. I C , ' ' ' *,,''. 1:,p i ' M :fir; aU r* � � .. .. , „„ Wal Kays ,, .., oilipWorking Transportation t o arL . .. , e) .:`,' ocal L 0 n ry bib ,,, . ,. SectArity ca . . „4,4 CAloalm m u n 1ured iii p,,,n, ecreation - y. a . ..„. . ..._ ,,,. ° r ,,M „,,, ,,,... . .. , _..., RI r , . "''' 7:-ttikr . ,k „.7-..,�� r Gas per. {p g �y p}g t7 0 sola! ., - f Ci-,, ' ..;,U .,..! r f-, Sel , 1 - Future e V „„„... Res .„ .. , ilient . , , - Affordable City Compost Greeesns e Methane , tlf, SmT ar ,„,,,,. � (.1,-,,r a a Fro is Gas , Irak y ii” A'C'S`'lav"K kyr (;) . , - . ,.... „ - '''' ' ' t411ik ,t r Emergency Mobility Management and Hazard Mitigation Plan nd1 --- - der"'04 Community Homes ► Well-Being & Buildings "` I rM��E • • ACTION , DisasterPreparedness, lit: Response, and Recovery 11iiti . N . . , it isp Art* Land Use d Fw i Food Waste m0 Timor AIS-4928 �— -e d6-- O h- 11. Business Meeting - _a C Meeting Date: 04/12/2022 � 7 Length (in minutes): 20 Minutes Agenda Title: DISCUSS CHARTER INTERPRETATION-PLACEHOLDER Authored By: Shelby Rihala Presented By: City Manager Steve Rymer and City Attorney Shelby Rihala Item Type: Update,Discussion,Direct Staff Public Hearing No Legal Ad Required?: Publication Date: Information EXPLANATION OF ISSUE Note: This is a placeholder agenda item reserved for continued discussion from the April 5,2022 Council Meeting, A discussion on the Charter interpretation related to consecutive terms as used in Section 7 of the City's Charter: The elective officers of the City shall be a Mayor and four councilors who together shall constitute the City Council.At the general election held in 1990, and every fourth year thereafter, a Mayor shall be elected for a term of fouryears.No councilor shall serve the City as councilor for more than eight consecutive years, nor shall the Mayor serve as Mayor for more than eight consecutive years. In no case shall any person serve on the City Council for more than twelve consecutive years. These limitations do not apply to the filling of an unexpired term. No person who is serving as Mayor or councilor shall become a candidate for any City office for a term which would be concurrent with the term in office then held unless that person first submits a written resignation from the then current office at the time offiling for the other office. A resignation submitted to satisfy this section shall not be withdrawn.A resignation shall be adequate forjouiposes of this section if it provides for the termination of the signer's service in the office not later than the last day before service would begin in the office for which that person seeks to become a candidate. ACTION REQUESTED Staff requests Council direction on preparing a resolution to bring forward for Council consideration adopting its interpretation of"consecutive years" for purposes of Section 7 of the City's Charter. Specifically, 1) What is the meaning of consecutive years referenced in the City Charter?2) Should a break in service reset the consecutive years calculation? If so,how long of a break is needed? 3) Should the statement about consecutive years apply regardless of whether the unexpired term was filled by election or appointment? BACKGROUND INFORMATION Dates of Previous and Potential Future Considerations Council's first briefing on this issue was on December 21,2021. On March 8,2022,Council received related public comments. A council discussion was held April 5,2022. This is a placeholder to be used if needed with the expectation that Council adopt a resolution formalizing its interpretation on April 19,2022. Public Involvement Council has solicited public comment through an online portal for 12 weeks and has received 98 comments. All 98 respondents indicated that they were Tigard community members.Attached is the most recent document. Impacts (Community,Budget,Policies and Plans/Strategic Connection) There are multiple ways to interpret the phrase "consecutive years" as used in Section 7 of the City's Charter. Under Oregon law,when a city's charter is ambiguous,the city council is charged with resolving the ambiguity. Merriam Webster Dictionary defines "consecutive" as "following one after the other in order;successive." It includes multiple definitions of"year." One of the definitions is, "the period of about 365 1/4 solar days required for one revolution of the earth around the sun." Therefore,one interpretation is that"consecutive years" should mean serving for 365 back-to-back days. This would mean that any break in service that is longer than a day would reset the clock. Other definitions refer to a "calendar year" or"12 months beginning in January and ending in December." Under these definitions,a longer break in service of a calendar year would be required for a reset. City Council is being asked to adopt one of these interpretations. Based on Council's direction,staff will prepare a resolution for Council that will be the formal position of the City. City charters are generally interpreted in the same way as other legislation. Because Tigard's Charter was approved by voters,ultimately the charge is to determine what the voters intended. Case law says this is accomplished by looking at the text and context of the provision as well as any legislative history. Text and context look to not only the specific words at issue,but also the surrounding words and sections of the Charter that may support a specific interpretation. Legislative history includes statements in meeting minutes or supporting documentation that point to the understanding of the Council that adopted the language at the time the language was authored. The attached memo includes the text of the two amendments to Section 7 as well as a summary of the minutes from more recent Council discussions. ALTERNATIVES&RECOMMENDATION Council has discretion in its interpretation of the Charter language, but may not change the Charter language without a public vote. ADDITIONAL RESOURCES Attachments Memo Minutes Election History Results of Community Outreach