03/14/2022 - Packet TIGARD
Tigard Public Safety Advisory Board
Work Plan
Updated March 2021
Table of Contents
Page
1. Purpose ..................................................................................................... 1
2. Mission Statement, Vision Statement, and Values ..................................... 1
3. Members................................................................................................... 1
4. Roles and Responsibilities.......................................................................... 2
5. Organization of the Board.......................................................................... 2
6. Meetings.................................................................................................... 3
7. Centering Racial Equity and Anti-Racism.................................................... 3
8. Recommendation Process.......................................................................... 4
9. Making City Council Recommendations..................................................... 4
10. Potential Future Assignments .................................................................. 4
Appendix: Topic Schedule.............................................................................. 5
Tigard Public Safety Advisory Board
Work Plan-March 2021
Tigard Public Safety Advisory Board
Purpose
The Public Safety Advisory Board Work Plan provides an overview of Board procedures and norms.
Mission Statement
Improve the lived experience of all people in Tigard so that everyone enjoys the same safety and
privilege through a comprehensive review of the practices and procedures in the City police
department, municipal court, and social justice initiatives.
Vision Statement
Tigard is a community where all people feel safe and believe they will receive equitable treatment from
the City's public safety organizations regardless of their race, gender, socioeconomic status, sexual
orientation, physical ability, religion, age, housing status, mental capacity and experiential or immutable
attributes.
Values
✓ Listening to each other
✓ Learning,then discussing
✓ Focusing on outcomes for Tigard
✓ Centering the conversation around those that are most impacted
✓ Creating consensus on recommendations
✓ Sharing our work with the community
Members
The Board is made up of 15 people, and two alternate Community representatives.Appointment of
community members was done in a two-step process. First community members nominated
themselves,then Tigard community members voted for their top choices. The City Council reviewed the
top choices and selected seven community members and two alternates.
James (Jamey) McDonald Police Chief/Designee
Nicolas (Nick) Nunn Tigard Police Officers'Association (TPOA)
Shelby Rihala City Attorney
Michael O'Brien Municipal Court Judge
Abdi Mohamoud President of Tigard High School Black Student Union (BSU)/Designee
Emilio Calderon Tigard Youth City Councilor
Liz Newton Tigard City Councilor
John Trinh Licensed Mental Health Professional
Jimmy Brown Business Community(replaced with additional community rep)
Thurman (Lee) Landers Community representative
Patty Lofgren Community representative
Tigard Public Safety Advisory Board 1
Work Plan—March 2021
Justin Low Community representative
Danny Rauda Community representative
Valerie Sasaki Community representative
Vacant Community representative
John Gerhard IV Alternate: Community representative
Jeff Mott Alternate: Community representative
Roles and Responsibilities
Board members and alternate Board members will:
• Regularly attend meeting and contribute constructively to discussions.
• Consider and discuss issues from a Citywide perspective, as well as their own.
• Strive to reach consensus on matters under consideration.
• Act with respect and consideration for the viewpoint of others.
• Shall not make representations on behalf of the City of Tigard or Board whether intentional or
not, without authorization.
• Communicate the work of the Board through their community and any organizations they
participate in.
Alternate Board members are expected to attend all meetings and can participate fully, asking questions
of staff or applicants,joining the deliberations, and all other Board activities.The one exception being
they do not vote.
Attendance: If a member is unable to attend a meeting, they are expected to notify the Chair one week
prior to the missed meeting. If a member has missed more than a reasonable number of meetings,then
the staff liaison will make every effort to reach out to the Board member. If the staff liaison is unable to
contact the Board member,then the issue shall be forwarded to City Council for potential action.
Education Activities:To ensure that everyone on the Board understands the topics being discussed and
is informed on the key issues,the City will provide educational opportunities to the Board members.
Some of the instruction will be done during Board meetings and some will be done independently by
members. Board members are expected to complete any education activities before the relevant Board
meeting.
Organization of the Board
Board Chairs:The Board will elect a Chair and Vice Chair two weeks before beginning each subunit of
topics.The Chair and Vice Chair have equal voting authority to the other members of the Board. The
Chair shall have general directional powers over the Board and serve as the spokesperson for the Board
during their term unless this responsibility is delegated to support staff or another Board member.The
Chair will open and close meetings and support collaborative discussions and review and provide input
on meeting agendas with the Work Group.The Vice Chair will serve as Chair in the Chair's absence.
Work Group:The Work Group will prepare meeting agendas with input from Board Chairs. The Work
Group will also develop educational activities or other materials as needed.The Work Group members
include the Police Chief or designee,the Tigard Police educational consultant, the City Attorney, and the
facilitators.
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Work Plan—March 2021
Staff Liaisons: Staff liaisons are the primary contacts for City of Tigard boards and the primary interface
between these bodies and the City Council, City Manager, and departments. Besides serving as a
technical resource, staff liaisons are responsible for meeting logistics, member recruitment and
recognition, recordkeeping, and monitoring board effectiveness.
Meetings
Location:Through at least spring 2021, meetings will be held virtually via the Zoom platform and
streamed live through the City of Tigard YouTube channel. When it is safe to do so, meetings will
transition to an in-person format, location TBD.
Frequency and Duration: 90 to 120-minute meetings will be held twice a month on the 2nd and 4th
Mondays of the month.This schedule will be adjusted as required by the topics being discussed and
Board member schedules.
Structure: At each meeting, Board members will be provided an overview of the meeting topic(s), ask
questions, provide comments and feedback, request additional information, and consider
recommendations.
Public Meeting Law: All meetings shall be open to the public and notice given pursuant to Oregon Public
Meetings Law. Interested persons and media can asked in writing to be notified of meetings by emailing
staff liaison Eduardo Ramos at eduardor@tigard-or.gov.
Zoom Etiquette:
• Use the 'Raise Hands'feature during discussion and allow the facilitators to call on Board
members.
• Close other windows and apps to avoid distractions.
Public Comment:There will be a 15-minute period for public comment at the beginning of every Board
meeting.
Quorum: At any meeting of the Board, a quorum shall be a majority of the current members (excludes
alternates) of the Board. No action shall be taken in the absence of a quorum except that the meeting
may continue with discussion on agenda items. For the purposes of forming a quorum, members who
have disqualified or excused themselves from participation in any matter shall be counted as present.
In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the Board
members in advance so that a decision may be made whether to meet and take no action on agenda
items or to reschedule to a different time.
Centering Racial Equity and Anti-Racism
To further the Board value of"Centering the conversation around those that are most impacted"the
Board will use strategies to center racial equity.These include:
✓ Book discussions on books about racial equity and anti-racism.
✓ Dedicate a portion of any topic discussion to a conversation on how racial equity is impacted by
that topic.
✓ Conduct a centering exercise at the beginning of each meeting to remind the Board of their
mission.
Tigard Public Safety Advisory Board 3
Work Plan—March 2021
✓ Invite guest speakers on racial equity topics.
✓ Encourage people in the community to participate in the public process.
✓ Center discussions around racial equity as well as its intersections with other identities named in
the Board's Vision statement.
✓ All recommendations to the City Council will include a discussion of how it will make Tigard a
better place for everyone in the community.
✓ Use context and data to make decisions.
✓ Target students and work to make the Board accessible to their voices. Commander McDonald
will give updates on the SRO program as part of this strategy.
✓ During all topic discussions, bring forward real world experiences and how actual people are
impacted by the topic.
✓ Work to bring affinity groups to the Board to share their perspectives.
✓ Include the voices of people who work for the City government and their views in the
discussions.
Recommendation Process
Discussion and recommendations:The goal is to provide an opportunity for the Board to learn and
share perspectives with each other and to collectively provide that feedback to City Council.The
following steps will guide the recommendation process:
1. Discussion of meeting topic(this could occur during one or several meetings).
2. Group formulation of a recommendation.
3. Prior to finalizing the recommendation, each Board member will have an opportunity to present
their views, which will be documented in the recommendation.
Voting: If the Board does choose to vote on a recommendation, decision making will strive for
consensus (defined as at least 12 of 15 votes). Alternates are not allowed to vote but may provide
comments.
City Council Recommendations and Reports
The Board will make quarterly reports to City Council, including updates of the Board's progress on the
workplan and proposing recommended Council actions. When the consensus-based recommendation is
within the decision-making authority of the Chief or City Manager,the Chief or City Manager may
implement such recommendation without Council action. If the Chief or City Manager declines to
implement the recommendation, it will be forwarded to Council for review and consideration. If the
recommendation requires additional action, such as approval by Budget Committee or bargaining with
the union,the recommendation will not be effective until all approvals are received.
Potential Future Assignments
Once the original work of the Board has been completed,the Board and City staff can consider the
benefits of additional assignments.
Tigard Public Safety Advisory Board 4
Work Plan—March 2021
Appendix: Topic Schedule
The Board reviewed dozens of potential topic areas suggested by Council, community members and
from each other over the course of five meetings since the beginning of 2021. From that review and
discussion, the Board selected the final topics listed in the schedule below. The topic schedule was made
available on the city website for community members to provide feedback through public comment at
Board meetings.
The topic schedule has been arranged into themed units. By grouping similar topics together, the
discussion and education around the topics can be more in depth and comprehensive. Topic areas allow
for varied levels of authority for the city to respond to potential recommendations from the Board. For
example, some topics such as hiring practices will allow the City to create or change policies while topics
such as qualified immunity may require change at the State or Federal level.
Topics Schedule and Action Available
Unit 1: Introductions
Setting the Stage Meeting 1
• Public Meeting Laws Overview
• Review Work Plan
• Review Mission Statement and Board Values
Beginning the Process Meeting 2+
• Revise Work Plan
• Revise Topic Schedule
• Tigard Policing 101
o Discuss how felony and misdemeanor charges
work(depends on if City or State code is
applied), concept of officer discretion,
distinction between Tigard PD and
Washington County PD
• Early Action—Body Cams—Expansion of body worn
cameras, procedure and policy review. City action
Unit 2: The Tigard Officer's Journey
Hiring Meeting(s)
• Identify how biases are identified in the hiring process City action
• Use of psychiatric evaluation City action
• Social media review during hiring process City action
• Review past misdemeanors in other roles City action
• Maintain police workforce that reflects the community City action
• Residency of police officers City action
Training Meeting(s)
• Change in training and policies to allow or direct an City action
officer to back down from an immediate arrest
• Social media policy for officers
• Implicit bias, cultural awareness, sensitivity training, City action
and trauma informed care
Tigard Public Safety Advisory Board 5
Work Plan—March 2021
• De-escalation training(separated between controlling City action
and calming actions/training) (Including
considerations of age/gender/etc)
• Mental health training (perhaps with de-escalation City action
training topic)
• Crisis Intervention Training(CIT)
• Police Legitimacy and Procedural Justice training City action
• Restorative justice training for police department City action
leadership
• Medical training on airway management and City/State action
respiratory system
• Hours of police training in Oregon State advocacy
Performance Review and Discipline Meeting(s)
• Labor arbitration re-instatement of officers City action
terminated for misconduct/bias/excessive use of force
• Community police oversight or use of force review City action
committee/chief's advisory committee
• Identify extremist or racist behaviors City action
• Ensure that all personnel are complying with Tigard's City action
"Welcoming City" resolution
• Public access to misconduct investigation results City/State action
• National databank/registry for police misconduct Federal advocacy
Unit 3: The Community Experience
Officer Appearance Meeting(s)
• Officer clear identification in all instances, including City action
riot control
• Color and style of uniforms and color of cars are City/State action
intimidating/militaristic
Traffic Stops Meeting(s)
• Pretext stops City action
• Evaluate possibility of unarmed traffic control City action
• Review traffic violation enforcement protocols to State advocacy
evaluate if the community and officers could be safer
using technologically advanced methods as an
alternative to initiating a traffic stop.
Use of Force Meeting(s)
• Ban use of choke holds City action
• Re-implementing a force continuum (as requested by City/State action
#8cantwait)vs. current Graham vs. Connor standard
• Crowd/riot control policies (chemical agent use) City action
• Re-evaluate deadly force assumptions City/State action
• Qualified immunity Federal advocacy
Other Police-Public Interactions Meeting(s)
• "No knock"warrants City action
• Enforcement of COVID-19 mandates City action
Tigard Public Safety Advisory Board 6
Work Plan—March 2021
• Community relationship building City action
• K-9 Department City action
• Community training by the Chief City action
• Review of current holding facilities City action
• Quality of life crime data City action
• Police interaction data review(particularly related to City action
race)
• Police department and immigration City action
• Consider change of participation in Tri-Met Transit City action
Police program, including unarmed transit control
• Crime lab information and interaction between Tigard State advocacy
police and Oregon State Lab
Unit 4: Social Justice Meeting(s)
• Establish a non-police response for mental health, City action
homelessness, and other non-criminal calls
• Interaction between Tigard PD and non-profits City action
providing mental health and other services.
• Homeless Services Tax-where is the money being City action
spent
• Interactions between Tigard PD and other government City action
agencies, including ICE
• Change bail/fine system within the Tigard Municipal City/State action
Court so the cost of fines are equitable for all
• Advocate for a change in the cash bail system to make State advocacy
it equitable for everyone
• Consequences for calling 911 to report normal State advocacy
community activity based primarily on race
o Post-incident de-traumatization
o De-traumatizing situation
o Tigard PD relationship with WCCCA
(Washington County Communication Center)
• Advocate for the release of all offenders Tigard helped State advocacy
prosecute for activities no longer a crime (e.g.
marijuana possession)
Other:Tracking bills in Oregon Legislature. Michael
O'Brien will keep Board apprised.
Tigard Public Safety Advisory Board 7
Work Plan—March 2021
Unit 5: The Youth of Tigard Meeting(s)
• School Resource Officers (SRO's):their presence, City action
training, behavior, and interaction in Tigard-Tualatin
School District schools
o what discretion they have
o what their task is
o what they will act on
o relationship with school administration
o relationship with School Wellness Centers
• Relationship building initiatives between Tigard Police City action
and youth beyond, beyond the SRO program–
including the Cadet program
• Reestablishment of youth peer court program or City action
delegation to the Tigard Youth Advisory Council
Tigard Public Safety Advisory Board 8
Work Plan—March 2021
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ADVISORY BOARD
1St meeting of November - • - 1St meeting of December
Conclude Use-of-Force • • - - • - • Lasershot training debrief
recommendations • • . •
• 2nd meeting of January - •
• • . • • Complaints and Discipline • • . • •
2nd meeting of February 1St meeting of March 2nd meeting of March
Complaints and Discipline MHRT Traffic Stops
School Resource Officers Other Topics
1St meeting of April 2nd meeting of April 1St meeting of May
Traffic Stops Ballot 110 Update? FREE
2nd meeting of May 1St meeting of June 2nd meeting of June
FREE Closing Closing
What's next? Reflection