01/13/2004 - Packet T T
DUST Committee Agenda
(Divvy Up Space & Technology)
1/13/04— 1:00 - 3:00 PM
Water Building Auditorium
Membership:
0 Administration & Risk: Loreen Mills 0 Network Services: Paul deBryun
0 Community Development: Jim Hendryx 0 Police: Al Orr
0 Engineering: Gus Duenas/Greg Berry 0 Property Management: Dan Plaza/
0 Finance: Nadine Robinson Arnie Manzano
0 Human Resources: Sandy Zodrow
Architects:
0 LRS Architects: Paul Boundy & Jeff Tathwell
Receive & Discuss Proposed Office Space Layout
LRS will present their suggestions
Committee will comment & discuss
Set timeline for comments back from departments
Bill Monahan must sign off no later than Thursday, 1/22/04
Updates and Other Tasks to Complete
it,- Set meeting with CD & Eng. to agree on high density file plans in old Library
City Council request for better use of TH & RRCCR for presentations that are visible
for Council, staff & public.
Funding of project — timing of estimate
Other review needed by Architect
Moving coordination
Other?
Next Meeting Agenda Building
Other
Adjourn — no later than 3:00 PM
Loreen\IACITYWIDE\DUST CommitteeWgenda 1-13-04.doc Page 1
TIGARD FACILITY REMODEL
DUST Committee Meeting Agenda
DUST Committee Meeting Agenda
Tuesday, January 13th at 1:00 PM
Introductions and Project Team....................................... Paul Boundy
A. Design Team
LRS Architects Inc LRS Architects Inc LRS Architects Inc.
Huon Quach
Senior Interior Desigm� Principal in Charge Staff Architect
Cost Estimating Structural Enginee,� Mechanical Electrical
Doug Roberts Ed Dean Doug Downie Flaviano Reyes
Dean Accipio Inc. Reyes Engineerinc
B. DUST Committee
C. Goals for this Meeting
❑ Update Project Status and Schedule
❑ Review Plan Options and Process
❑ Answer Questions
` D. Project Status Report
( ❑ Reviewed previous plan layouts
�Uf n ❑ Reviewed existing documents
' \ ❑ Created accurate base drawings
❑ Met with individual departments
❑ Inventory / created database of furniture and equipment
❑ Engineers to be on-site this week
E. Project Schedule
❑ City Approval — January 23 2004
❑ Preliminary Drawings — February 2, 2004
❑ Cost Estimate —Potential delay of one week? — February 9, 2004
❑ No Overall Schedule Impact
page
• TIGARD FACILITY REMODEL
DUST Committee Meeting Agenda
Floor Plan Review .........................................................Jeff Tathwell
A. City Hall
❑ Finance / Administration
i. Expansion of Court Clerk — Can you give up a conference
room?
ii. Verify titles and staff locations
iii. Work / Copy Area
iv. New Public Counters
B. Library
❑ Administration — HR/ Risk
i. Access
ii. Privacy
❑ Public / Shared Areas
i. Lobby
ii. Front Counter Access
iii. Conference
iv. Staff Toilets
v. Staff Break Room
vi. Storage / File Room Layout
vii. Location / Configuration of Work Areas
❑ Community Development
i. Staff Adjacencies
❑ Engineering
i. Staff Adjacencies
Questions and Comments............................................................. All
THANK YOU
We appreciate the opportunity to work with you on this project.
page
Tigard City Hall LRS Architects Inc.
72004 _T2005
ID Task Name Duration Start I Finish Nov Dec Jan Feb Mar Apr May Jun Jul Au S_epT Oct Novj Decl Jan I Feb I Mar I Apr May
1 A-FINALIZE DESIGN CONCEPT-DI 45d Mon 12/8/03 Fri 2/604
2 A.1 Review Program Elements 5d Mon 1218/03 Fri 12/12/03 '
3 A.2 Review M/E/P Elements 10d Mon 12/8103 Fri 12/19/03 ■
4 A.3 Identify Constraints/Opportun 5d Mon 12/15/03 Fri 12/19/03 i
5 Met with Departments Od Wed 12/10/03 Wed 12/10/03 ♦12/tp
6 A.4 Provide DD Level Documents 25d Mon 12/15/03 Fri 1/16/04
7 A.5 Preliminary Electrical Design 15d Mon 1/12/04 Fri 1/30/04
8 A.6 Preliminary Mechanical Desigr 15d Mon 1/12/04 Fri 1/30/04
9 A.7 DD Level Cost Estimate 5d Mon 2/2/04 Fri 2/6/04
10 A.8 Presentation to DUST Commit Od Tue 1/13104 Tue 1/13/04 1.1/13
11 DUST Committee Review/Approv 15d Tue 1/13104 Mon 2/2/04
12 B-PROVIDE BID DOCUMENTS 78d Tue 2/3/04 Thu 5/20/04
13 B.1 Architectural Bid Documents tow Tue 2/3/04 Mon 4/12/04
14 B.2 Electrical Bid Documents 8w Tue 2/17/04 Mon 4/12/04
15 B.3 Mechanical Bid Documents 8w Tue 2/17/04 Mon 4/12/04 I
16 B.4 Structural Bid Documents 8w Tue 2/17/04 Mon 4/12/04
17 B.5 Technical Specifications 3w Tue 3/9/04 Mon 3/29/04 Iltttt�
18 B.6 Statement of Probable Cost 3w Tue 3/30/04 Mon 4/19/04 ►�
19 B.7 Salvage and Recycle Plan 2w Tue 2/17/04 Mon 3/1/0401111111111
20 B.8 Presentation to DUST Commit Od Thu 4/29/04 Thu 4/29/04 4/29
21 DUST Committee Review/Approv 3w Fri 4/30/04 Thu 5/20/04EYM
22 C-BID SERVICES 57d Fri 5/21/04 Mon 8/9/04
23 C.1 Manage Bid Documents 6w Fri 5/21/04 Thu 7/1/04AIIIIIIIIIIIIIIIII
24 C.2 Bidder Questions 4w Fri 6/4/04 Thu 7/1/04 T�
25 C.3 Pre-Bid Conference Od Mon 6/14/04 Mon 614/04 N 614
26 CA Bid Opening Od Mon 7/5/04 Mon 7/5/04
47/5
27 C.5 Bid Evaluation and Recommer 1w Tue 7/604 Mon 7/12/04 1111117
28 City Review and Accept Bid 4w Tue 7/13104 Mon 69/04
29 D-CONSTRUCTION SERVICES 114d Mon 623/04 Fri 1/28/05 i
30 D.1 Pre-Construction Conference Od Mon 8/23/04 Mon 623/04 8/23
31 D.2 On-Site Services 80d Mon 9/604 Fri 12/24/04
32 Library Renovation 6w Mon 9/604 Fri 10/15/04
33 City Hall Renovation 4w Mon 10/25/04 Fri 11/19/04
34 Modular Unit Renovation 4w Mon 11/29/04 Fri 12/24/04 j
35 Move Staff to Old Library 5d Mon 10/1604 Fri 10/22/04
36 Move Staff to City Hall 5d Mon 11/22/04 Fri 11/26/04
37 D.3 Monthly Status Reports 90d Wed 9/604 Wed 1/12/05 O Q O O O
38 D.3 Monthly Status Reports 1 Od Wed 9/604 Wed 9/8/04 ♦g/g
39 D.3 Monthly Status Reports 2 Od Wed 10/604 Wed 10/604 7016
40 D.3 Monthly Status Reports 3 Od Wed 11/10/04 Wed 11/10/04 111/10
41 D.3 Monthly Status Reports 4 Od Wed 12/604 Wed 12/604 ♦121B
42 D.3 Monthly Status Reports 5 Od Wed 1/12/05 Wed 1/12/05 1/12
43 DA Off-Site Services 90d Tue 624/04 Mon 12/27/04
44 D.5 Electrical Construction Suppor 80d Mon 9/604 Fri 12/24/04
45 D.6 Mechanical Construction Supp 80d Mon 9/604 Fri 12/24/04
46 D.7 Structural Construction Suppoi 80d Mon 9/604 Fri 12/24/04
47 D.8 As-Builts and Close Out 20d Mon 1/3/05 Fri 1/28/05 L
Task Summary ^ Rolled Up Progress
Tigard City Hall Progress Rolled Up Task -
November 5,2003
Milestone Rolled Up Milestone 0
Page 1