Goals, ETC DUST
Assumptions
Rearrangement of staff
Finance out of Water Building
Anticipate staff "resiting" a space
impacts
Urban Services Area impacts
Limited funding available for building
improvements
Bare bones improvements
DUST
Goals
Better serve our customers
Maximize space utilization
Create efficient work environments
Provide appropriate customer
confidentiality
A.
DUST Review Goals — recommendations will be
based on the following goals:
❑ Better serve our customers (internal and external);
❑ Maximize space utilization; AAAji
C
❑ Create efficient work environments; and wow
❑ Provide appropriate customer confidentiality.
These goals are based on the following assumptions:
❑ Rearrangement of staff will occur (one of the structures would be
designated for a one-stop permitting center while the other structure would
house other administrative support staff);
❑ Finance Department staff will move out of the Water Building and into the
office campus at 13125 SW Hall Blvd. A copy of the Water Building floor
plan is included in the pdf file of maps, see Attachment D, not to indicate
remodel needs but to give an idea of space currently used by Finance
staff;
❑ Staff and program impacts will anticipate fiscal projections and service
areas outside of the City impacts including future annexations and will
include a review of storage needs; and
❑ Limited funding is available for building improvements thus options must
be cost effective with limited new walls in either building (though the
existing Library Building is anticipated to need more than City Hall) with
internal building upgrading anticipated. The DUST Committee refers to
the building improvements as being "bare bones improvements" while
meeting the Committee's goals.
DUST Tasks
Phase I Develop plan for remodeling and reallocating
space at old Library, City Hall, Engineering & Building
mods
HO July-August, 2002 - Determine adjusted staffing/space needs
for each department (2002-2012).
FIR July-August, 2002 - Generate strategies & solutions for -
redistribution of existing space (Library/City Hall buildings).
o August, 2002 - Report to Bill for review before hiring space
planning consultant.
o September, 2002 - Work with space planning consultant to
develop options and recommendation for Bill's review.
90 September-October, 2002 - City staff updates information on all
permitting, ADA, wetlands, parking, etc. issues so there are NO
surprises later!
M October — December, 2002 - Work with consultant to update all
cost estimates based on 04/05 remodel-relocation timing.
Phase II Accomplish Library remodel & relocate staff to
old Library building
Phase III Accomplish City Hall remodel & relocate staff
to City Hall
DUST Timeline FaIVWinter 2002/03
Revised 11/25/02 A-
NOTE - changes are highlighted in red.
11/25-26/02 DUST members review Architect's preliminary planning options
11/26/02 DUST mtg. 1-4 PM Water Auditorium - discuss options with Architect and
give direction.
12/9/02 Remodel options delivered to City by Noon & distributed to DUST
Committee mailboxes for review.
12/9-10/02 DUST members review Architect's remodel options
12/11/02 DUST Mtg.1-4 PM RRCCR - discuss options with Architect 1-3 PM then
select options and notes to forward to Bill for consideration
12/13/02 Loreen writes formal document for Bill's consideration
12/16/02 Bill receives DUST options/recommendations
12/19/02 Bill provides his decision for design options
12/20/02 DUST Mtg. 10-Noon in RRCCR - Review & forward selected option(s) to
Architect for formal construction cost estimates by 5 PM.
1/7/03 DUST Mtg. 1-4 PM Water Auditorium - review preliminary cost estimates
with Architect &give direction.
1/21/03 Architect submits construction cost estimates for no more than 2 options
by 5:00 PM.
1/22/03 DUST Mtg. 1:30-4 PM Water Audkofktm. PW Conference Room (12800
SW Ash Avenue) - Receive and make formal recommendation re: budget
needs for the next two years.
I:\CITYWIDE\DUST Comm ittee\Timel ine 11-25-02.doc
DUST Timeline Fall/Winter 2002/03
Revised 11/13/02 A-
107�02 Ad to DiG by 10:30 AM (Terry Muralt)
Ad nla Geed on City's website by 6 DM
10/7/02 Daily journal of Commerce ad us publis
10/15/02 neJ ntorya .�' ity urollith rough 1:30 :3012M
DUST Mtg. 3 DM Water Aud With Proposers
10/28/02 Proposals opened
-1 ,1�/4-6/02 ArnhiteGt intovyi by Evaluation Tea
zr� rcnTcccc-rrrccrrre�f$ urcracrvr�i-r�crrrr
11/7/02 DUST Mtg. 1_3 DM RRCCR roeview& approve Evaluation Team
11/12/02 LCRB Action @ Council7:- :30 PM
11/15/02 DUST Mtg. 1-4 PM RRCCR meet with Architect & discuss process, set
appointments for meetings with staff & walkthroughs (BRING
CALENDAR)
11/18-22/02 Staff interviews & site visits
11/25/02 Preliminary planning options delivered to City by Noon & distributed to
DUST Committee mailboxes for review.
11/25-26/02 DUST members review Architect's preliminary planning options
11/26/02 DUST mtg. 1-4 PM Water Auditorium - discuss options with Architect and
give direction.
12/9/02 Remodel options delivered to City by Noon & distributed to DUST
Committee mailboxes for review.
12/9-10/02 DUST members review Architect's remodel options
12/11/02 DUST Mtg.1-4 PM RRCCR - discuss options with Architect 1-3 PM then
select options and notes to forward to Bill for consideration
12/13/02 Loreen writes formal document for Bill's consideration
12/16/02 Bill receives DUST options/recommendations
12/19/02 Bill provides his decision for design options
12/20/02 DUST Mtg. (either 10-Noon or 1-3 in RRCCR - based on availability of
majority of Dusters) - Review &forward selected option(s) to Architect for
formal construction cost estimates by 5 PM.
1/7/03 DUST Mtg. 1-4 PM Water Auditorium - review preliminary cost estimates
with Architect& give direction.
1/21/03 Architect submits construction cost estimates for no more than 2 options
by 5:00 PM.
1122103 DUST Mtg. 1:30-4 PM Water Auditorium - Receive and make formal
recommendation re: budget needs for the next two years.
1:\CITYWIDE\DUST Committee\Timeline 11-13-02.doc