01/23/2004 - Minutes s
M E E T I N G N O T E S
Project: Tigard City Hall Project number: 203341 y
Date: 01-23-04 Meeting#: 2-DUST Committee
Attendance: Loreen Mills, Jim Hendryx, Gus Duenas, Greg Berry, Nadine Robinson,
Sandy Zodrow, Paul deBryun, Al Orr, Arnie Manzano, Paul Boundy, Jeff
Tathwell
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Distribution: Loreen Mills, Paul Boundy, Jeff Tathwell, file
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Item Issues Action By
2.01 City Hall and Library-Loreen issued plan from City Manager that NA o
indicates approved hard wall locations.
2.02 Library- Gus issued sketch that indicates Engineering Dept. NA '
workstation and staff revisions.
2.03 Library-Jim issued sketch that indicates Community Dev. Dept. NA a
workstation and staff revisions. o
2.04 Library Building-Reviewed second exit for HR/Risk departments, NA
determined that it was not required by code due to suite square
footage o
2.05 City Hall—Location of Buyer files is OK—possibly future work station NA
2.06 City Hall and Library— City Manager has concerns about security at LRS
courtyard entry doors. Install new security cameras to be monitored at k
Police Department and new lighting. See sketches. o
2.07 City Hall—City Manager requested that the panels be removed LRS "
between the Volunteer Coordinator and the Volunteer stations. N
2.08 City Hall—keep the existing doors at City Recorder and Assist LRS N
Manager, remove hardware and fix in place. Reference handout from
Loreen.
2.09 City Hall— City Manager requested that the City Recorder and LRS .,
Assistant City Manager flip offices.
2.10 City Hall-Review exiting code at City Admin offices LRS
2.11_ City Hall— Turn Finance Storage into conference room, replace relite LRS
with door. N
2.12 City Hall-Relocate Utility Billing equipment to half of existing LRS,
telephone room, use chain link fence/gate for separation. Create new Nadine
equipment room at Court staff area, utilize part of existing conference
room. LRS requested list of equipment and how it can be split
between the rooms.
2.13 City Hall-Need future space in City Hall for police monitoring station. LRS
2.14 City Hall—relocate lobby computer station to column between UB LRS A
counter and the Council Chamber. Reference handout from Loreen. y
2.15 Library—LRS to review access to Conference Room 4—issues with LRS
security. Conference Room will not be a future office. w
2.16 Library—discussed hard wall locations from City Manager and LRS
reviewed the workstation/staff revisions from Gus and Jim =
2.17 Library—Reviewed equipment and plotter locations, locate equipment LRS
work area from below Conference Rooms 5 and 6 to space gained at 3
HR/Risk hallway modification.
2.18 Library—location of Engineering and Community Development NA
Offices and Conference Rooms works well.
2.19 City Hall and Library-Loreen asked LRS to revisit workstation sizes: LRS
Division Manager— 8x 10
Staff— 8x8
Dept. Directors/Exec Staff— 10x10110x12
2.20 Library—Loreen is concerned about her office size being too large, it NA
was determined that it must be that way due to the configuration of
the building; Sandy's office is the correct size.
2.21 City Hall—Nadine and Tom need 10x10 workstations, revise sizes LRS
2.22 Library—Engineering and Community Development like to work in LRS
bullpen areas—see sketches
2.23 Library—Inspectors could also be in bullpen area, don't need as LRS, Gus,
much space as allocated, see Jim's sketch. Could be "hotel"style Jim
station with desk, file, computer and phone. Jim and Gus to review
with Inspectors.
2.24 Library—Jim noticed that there were no stations allocated for Plans LRS
Examiners in 1-15-04 LRS plan, see Jim's sketch -need additional (3)
three stations.
2.25 City Hall—Revise Court workstations to accommodate new LRS
equipment room. Two (2) stations at front counter and one (1) in back
area, maximize work surface and filing space.
2.26 Library—Existing high-density filing system to remain as-is. LRS
2.27 Library—provide extension to the "smoking pad"to keep smoke from LRS
drifting into the building. Rework station entrances to keep out of the
path of smoke and drafts.
2.28 LRS to look at access into all workstations—eliminate the "coming-up LRS
from behind"scenario.
2.29 Library and City Hall-Reviewed finish requirements in both buildings. LRS
Toilet Rooms to have tile floors and base, Lunch Room is to have
carpet tile with VCT or SV at cabinetry, new carpet and paint in all
areas of work, new carpet in Council Chambers. LRS suggested
carpet tile as an option throughout LRS to investigate options and
subsequent costs.
2.30 Library-Arnie had concerns about all of the existing systems in LRS
Janitor's closet—LRS to site verify.
2.31 Arnie requested that he review the Electrical and Mechanical plans NA
prior to the Feb 9th meeting.
2.32 Library- Greg had some concern about hanging map files—possibly LRS
use a wall mount system.
2.33 Paul had concerns about whom to discuss code issues with, Jim NA
suggested that LRS speak with Gary Lampella.
2.34 Library—Discussed locations of plotters. One plotter should be LRS
adjacent to Joel Groves(plotter is a bit noisy), another plotter for
Engineering (quieter plotter). Blueprint machine is used quite
frequently—locate in File Room.
2.35 Library-Locate Community Planning and Engineering Library in File LRS
Room
2.36 Library—Community Development would like to have through access LRS
at bullpens, easier to get to front counter.
2.37 Library—LRS to review both Gus'and Jims'sketches and resolve LRS
staff location conflicts, possible conflict with Shirley's station.
2.48 Loreen informed everyone that the Engineering panel systems will not NA
be reused.
2.39 Jim said that the current panel systems in Community Development LRS
are gray, keep in mind when determining panel locations.
4 Loreen said that most of the existing Library shelving systems are LRS
available for reuse. They are electrified and have lights.
2.41 Meeting adjourned at 11:30
These minutes as noted above are intended to be a truthful and accurate report of the
observations, discussions and events, which took place. If there are any corrections and/or
omissions noted in this memo, please contact LRS within seven (7) business days of receiving
this report or the report shall stand as written.
Respectfully submitted by:
Jeff Tathwell
LRS Architects, Inc