06/14/2021 - Minutes City of Tigard
Park & Recreation Advisory Board Minutes
Thepurpose oftheParkandRecreationAdvlsoryBoardis to advise and advocate
for park and recreation opportunities for a growing Tigard.
MEETING DATE: June 14, 2021, 7:00 PM
MEETING LOCATION: Online/Virtual — Board and Staff
Public dial in listen-only phone bridge: 971256 0577
Conference ID 13125
Members: Present
Wayne Gross, Chair Yes
Ben Holmes Yes
Claudia Ciobanu Yes
Tristan Irvin No
Ellen Seminara Yes
Scott Winkels Yes
Sean Ernes Yes
Other: Present
Darlene Dick No Alternate
Natalie Newgard Yes Alternate
Heidi Lueb Yes Council Liaison
City of Tigard Staff Present:
Martin McKnight Parks Supervisor
Kaitlyn Leaf Recreation Coordinator
Rick Gruen Parks, Rec., Green Infrastructure Mgr.
Greg Stout Parks Supervisor
Erik Miletich Recreation Program Specialist
Melissa Heine Recorder I Rec. Admin. Specialist
Marissa Grass PW Community Engagement Coordinator
Lina Smith Comm. Dev. Assistant Planner
Nikki Tuason Comm. Dev. Assistant Planner
Albion SC Portland Present:
Andy Held Albion SC Portland Board President
Trevor Owens Field Operations Manager
PARK & RECREATION ADVISORY BOARD MINUTES —June 14, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Pagelo&
1. Call to Order and Roll Call
The meeting was called to order at 7:01 p.m. by Wayne Gross.
2. Approval of Minutes: May 10, 2021
Claudia Ciobanu moved to approve the May 10, 2021, meeting minutes. Sean Ernes seconded the motion. The
minutes were approved by a vote of the board members present with Wayne Gross, Ben Holmes, Claudia
Ciobanu, Scott Winkels, Sean Ernes, Natalie Newgard voting yes. Ellen Seminara, Tristan Irvin, and Darlene
Dick were not present at the time of the vote.
3. Comments from the Audience
No comments from the audience.
4. Tree Board Presentation
Community Development Assistant Planner, Lina Smith presented on City of Tigard's Tree Canopy Standards
for New Developments and Tree Removal Procedures.
• Introduced Nikki Tuason as new Community Development Assistant Planners who will be replacing
Lina Smith.
Tree Canopy Standards for New Developments
• Canopy-based, not based on individual number of trees. New residential developments must have a
minimum of 33% canopy coverage at tree maturity. The percentage varies depending on the
development and zone.
• Tree Canopy Standards are incentives based and can include canopy credit for tree preservation.
Developer can opt to plant new tress instead of preserving existing.
• During construction, developer must protect planted or preserved trees. Requirement does not pass
down to property owner after the lot is sold by the developer.
Tree Removal Procedures
• Tree removal permits are required for street, median, sensitive lands, development-required, Urban
Forestry Fund trees, and heritage trees.
• Two types of permits:
o Simple: (e.g. tree root damage to sidewalk) Reviewed and approved by city staff. Must meet
simple tree removal criteria.
o Complex: (e.g. trees block solar access) Reviewed by PRAB and requires a public hearing. After
the review process, PRAB is authorized to use its discretion to decide. Complex permits are rare
with only three (3) applications submitted since 2013.
Questions
Q: Who pays into tree replacement fund?
A: If developer can't meet minimum canopy coverage, they can pay fee that goes into the Urban Forest
Fund which funds trees at other sites in city.
PARK & RECREATION ADVISORY BOARD MINUTES —June 14, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page2o&
Q: Bonita development was not a simple tree removal. What was role of PRAB as tree grove removal
was impactful to area?
A: New developments do not go through Tree Removal Permit process but must submit Bonita was a
new development and submitted an Urban Forestry Plan put together by an arborist and must meet
minimum canopy requirements.
Q:Who in Tigard is responsible for follow up in future to make sure the tree is still there? Is something
in place to measure performance that they are growing to canopy cover?
A: When policy was created the developer is responsible for tree protection but once the lot is sold tree
protection requirements are not transferred.
Q: If trees in a development are later deemed undesirable but not yet seen as a sidewalk issue, would
consideration be given to using the simpler tree removal permit process?
A: It would need a complex tree removal permit and brought before PRAB due to being above the
simple permit scope.
Q: Does the City have jurisdiction over large trees on private property?
A: If the private property is not on sensitive lands, trees can be removed without a permit.
5. Cook Park Soccer Field Presentation
Cook Park Soccer Fields Improvement Concept presented by Albion SC Portland (formerly Southside Soccer
Club) Board President,Andy Held and Field Operations Manager, Trevor Owens.
• Tigard is about 15 years behind in providing access to athletic fields for kids.
• Albion will work with multiple investors to replace soccer field grass with artificial turf, high fencing
with lockable gates, and stadium lighting.
• Artificial turf offers year-round usage and the ability to host additional events such as tournaments and
invitationals. It will primarily be used for soccer, but will include options for multiuse (e.g. lacrosse).
• Land Use Survey would need to be completed in order to fit proposed one small and two large
(regulation) soccer fields because of neighboring wetlands. Will need a wetland delineation and 50-foot
grass buffer.
Questions
Q: Will the proposed fields make a significant difference? How else will the fields be used? Who will
control security (i.e. gates) or is it more nighttime? How does community fit into proposal?
A: There are enough fields for summer use; adding fields would triple the space for Albion during the
winter and could allow other sports to run in the winter. Priority is given to Albion. Management of the
fields can be discussed. Albion is willing to manage access in lieu of Parks & Rec management. It could
potentially take away drop-in access and after-hours management would change.
Q: Will city issue the RFP or will Albion own the project? How much city park development funding
will be required if the city is the project owner?
A: (Kick Gruen, Parks, Kec, &Green Infrastructure Manager)This is still in the preliminary phase. City funds
are not currently allocated, and management of project is undecided.
PARK & RECREATION ADVISORY BOARD MINUTES -June 14, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page3o&
Q: Regarding the artificial turf installation of the baseball fields, was there a new field use agreement
after project completion?
A: (Martin McKnight, Parks Supervisor) No. All prior agreements stayed intact.
Q: Tigard currently does not have enough fields. Would multi-use leagues be better served by more
fields or by better fields?
A: More fields without better quality would still restrict Albion's access to year-round fields. Artificial
fields would also expand the number of available hours during the day. Grass fields need more time and
maintenance which causes longer closures and less access. Albion is willing to explore other areas of the
city to add fields.
Comments
Scott Winkels: Potential cultural change of park is important and further discussions will be needed to
receive PRAB support.
Councilor Lueb:There are not enough fields in Tigard and removing access to the public is concerning.
Does not want pay-to-play but understands protecting investment. Community access and equity to the
park must be maintained.
Wayne Gross: Parks & Recreation should meet with Albion to identify issues and come up with the
framework of an agreement.
Ben Holmes: From an equity and community perspective,is it better to explore adding fields into other
parks instead of reinvesting into the same facility?
6. Parks and Recreation Manager Update
Parks, Recreation and Green Infrastructure Manager, Rick Gruen gave the following updates:
• Pickleball at Summerlake hard courts
o After meeting with the pickleball community, a draft usage schedule as well as rules and
regulations for drop-in, pickleball, and tennis have been created.
o Plan is to post rules/regulations and usage schedules at Summerlake and on social media by the
week of June 21. Third party apps are restricted from being used as a scheduler.
• Parks and Rec was awarded a grant from Oregon State Marine Board for the FY21-22 dock replacement
project at Cook Park.
o Phase 1 will take approximately one year and includes design, engineering, and permitting. Once
permits are approved, Parks & Rec will apply for an additional grant for fabrication and
installation of ADA docks.
o Grant is a 50/50 match: Parks & Rec funds are $72,000 and grant is $78,000.
• COVID-19 Update
o Cleared by leadership team to reactivate shelter reservations on Monday,June 14.
o Restrictions are being eased up and going back to more normal capacity numbers.
o Hoping to receive approval to ease special use permit COVID-19 requirements.
• 2010 Bond Acquisition Funds
o $3.8 million in reserve for triangle property acquisition. There is a contract with a realtor to
evaluate potential properties. Goal is to narrow to short list and bring to PRAB. Parks & Rec
would like to see if there are willing sellers on the short list and come up with a priority list.
PARK & RECREATION ADVISORY BOARD MINUTES —June 14, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page4o&
• Metro has put together a handbook on how to submit for access to Tigard's $3.1 million share funds
for Capital Improvement Projects. Working with engineering to put together a submittal demonstrating
that projects meet equity and accessibility criteria set by Metro.
• Parks Master Plan
o Should have draft report from MIG by end of June or early July.
o PRAB should devote most of July 12 meeting to prepare for Council workshop.
7. Recreation Update
Recreation Coordinator, Kaitlyn Leaf gave the following updates:
• Erik Miletich was introduced as the new Recreation Program Specialist.
• Mini-Duathlon
o First in-person event of 2021 and it went really well. Photos are on social media. Eighteen kids
participated in the event and there was a lot of positive community feedback.
• Kindness Rocks
o Craft kit pick-up started on June 1 at Fanno Creek House. It has been a big hit with the
community. Recreation resupplied kits many times.
• Youth Movie in the Park
o First movie, Wlonder Voman 1984,will be shown Friday,June 18.
• Summer Camps
o Finalizing summer camp plans. Hired a total of eight Rec Aides. Six will be working day camps.
8. Park Updates
Parks Supervisors, Martin McKnight and Greg Stout gave the following updates:
• Martin McKnight introduced Greg Stout as the newest Parks Supervisor. He is in charge of northwestern
half of Tigard, Parks contracting, and community gardens. Martin McKnight is in charge of the
southeastern half of Tigard as well as Parks hiring and purchasing.
• Cook Park playground replacement.
o A concrete slab with rebar was found during construction which requires a contractor to remove
and has pushed playground installation out an additional week.
• Water department is working on an ASR (Aquifer Storage and Recovery) at Elizabeth Price Park. It is
scheduled to last three months with completion by mid-September.
Comment
Rick Gruen: Parks and Rec is now fully staffed.
9. Non—Agenda Items
• Natalie Newgard proposed requesting City of Tigard issue a proclamation recognizing July as National
Park& Recreation Month
o Marissa Grass said Parks & Rec currently celebrates National Park & Recreation Month with
Pop-Ups in the Park. A proclamation will need approval from the Mayor. A PRAB email of
support is recommended.
o Wayne Gross said it would be a good idea to have it tie-in yearly to other public events.
PARK & RECREATION ADVISORY BOARD MINUTES -June 14, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Pagego&
• Wayne Gross reminded PRAB that end-of-term is on June 30, 2021.
o Councilor Lueb said interested members will need to reapply and go through the interview
process.
• Scott Winkels congratulated Natalie Newgard on the proclamation issued on the State House floor
announcing her pregnancy.
• Marissa Grass gave survey updates.
o Parks and Recreation survey is now closed and had 400 participants spread throughout the city.
o Library Backyard survey is now closed and had 800 respondents. Over 600 prefer Option 1 to
make the backyard of the library more natural with a loop trail.
10. Executive Session
No executive session was held.
11.Adjourn
Scott Winkels moved that the meeting adjourn. Ellen Seminara seconded the motion. The motion was passed,
and the meeting adjourned at 8:32 p.m.
Upcoming Meetings:
• PRAB Meeting: Monday,July 12,2021, 7:00 p.m.
• City Council Workshop, Parks & Recreation Master Plan: Tuesday,July 20, 2021
Respectfully submitted,
Melissa Heine, Recorder
ATTEST:
7/12/2021
Wayne Gross, Chair Approval Date
I:\PW\1-PUBLIC WORKS ADMIN\Meetings(DRAB&IWB)\PRAB\2021\6 June\PRAB Minutes 210614_APPROVED.docx
PARK & RECREATION ADVISORY BOARD MINUTES —June 14, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page6o&