01/11/2021 - Minutes 41 City of Tigard
Park & Recreation Advisory Board Minutes
The purpose of the Park and Recreation Advisory Board is to advise and
advocate for park and recreation opportunities for a growing Tigard.
MEETING DATE: January 11, 20217:00 PM
MEETING LOCATION: Online/Virtual— Board and Staff
Public dial in listen-only phone bridge: 971256 0577 Conference
ID 13125
Members: Present
Ben Holmes Yes
Wayne Gross Yes
Claudia Ciobanu Yes
Tristan Irvin Yes
Ellen Seminara Yes
Scott Winkels Yes
Sean Ernes No
Other:
Darlene Dick Yes Alternate
Natalie Newgard Yes Alternate
Heidi Lueb Yes Council Liaison
City of Tigard Staff Present:
Martin McKnight Parks Supervisor
Brian Rager PW Director
Kaitlyn Leaf Recorder / Rec Program Specialist
Rick Gruen Parks, Rec, Green Infrastructure Mgr.
Audience: Neal Brown,
1. Call to Order and Roll Call
The meeting was called to order at 7: 00 pm by Wayne Gross.
PARK& RECREATION ADVISORY BOARD MINUTES —January 11, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of4
2. Approval of Minutes: December 16, 2020
Tristan Irvin moved to approve the December 16, 2020 meeting minutes. Claudia Ciobanu
seconded the motion. The minutes were approved by a vote of the board members present with
Wayne Gross, Ben Homes, Scott Winkles, Ellen Seminara, Darlene Dick and Natalie Newgard,
voting yes, Sean Ernes was not present at the time of the vote.
3. Comments from the Audience
Neal Brown— Remined PRAB that the City of Tigard has no veteran memorial. Proposed that
Lasich Property be named "Veterans Memorial Park". Brown recommended that we designate the
SE corner of the park to do a veteran's memorial.
• Parks are named at City Council level.
• One concern is that this park is not actually in the City of Tigard.
4. Prepare for February 16 Meeting with City Council
PRAB discussed and confirmed the list of topics in preparation for joint council meeting:
• PRAB will meet with Council on Feb 16.
Four Items to discuss with Council:
• Recreation: Adaptability during COVID, need for stability after several years of
starting/stopping, continued financial support is critical.
o Claudia will discuss this topic.
• Identify the best organizational structure within the City which will allow parks and
recreation services to thrive.
o Wayne will discuss this topic.
• As the park system continues to grow, there will need to be an on-going commitment to
adequate staffing and resources to maintain the system.
o Ellen will discuss this topic.
• Future park acquisition, development and maintenance decisions need to consider equity
among all service areas of the city as a key decision-making criteria.
o Scott will discuss this topic and the topic of homelessness in Tigard.
Speakers will discuss their topic at Feb 8 PRAB meeting.
PARK& RECREATION ADVISORY BOARD MINUTES —January 11, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of4
5. Parks and Recreation Manager Update
Parks, Recreation and Green Infrastructure Manager, Rick Gruen gave an overview including the
status of the budget process and hiring of the Recreation Coordinator and other open positions:
• Recreation Coordinator position is closed. Staff will be conducting 10 phone interviews on
Thursday and plan to narrow applicants down and do formal interviews after.
• Rick displayed a Capital Improvement chart, focusing on park development and
maintenance budget.
o CIP Primarily funds new park projects.
o MIP primarily funds capital deferred maintenance.
o Based on a funding standpoint, we are focusing on an equity lens.
Brian updated PRAB on the New City Manager, Steve Rymer. He is from Rochester, MN where he
was previously the City Administrator. Rymer also served as the Parks & Rec Director for 10 years
in Minnesota. His start date is Feb 1.
6. Recreation Update
Acting Coordinator, Kaitlyn Leaf gave the following updates on Recreation:
• Snowman Scavenger Hunt finished up 2 weeks ago. We had over 400 community members
participate. Participants were thankful for a fun and safe activity to do over the winter break.
• Two weeks left on the craft kits to local Senior Living Communities. I have had over 100
kits picked up and about 40 returned so far. We'll be doing one more push for this in the
upcoming mid-month, so I expect an increase in participants after that.
• Fanno Creek Fitness Walk is underway and will go until Feb 28. Starts at Dirksen Nature
Park and follows along Fanno Creek Trail to Englewood Park. We have had positive
feedback on this program through social media.
• Coming Up:
o Cook Park Virtual 5k
■ Race anytime between February 1-28 to be entered to win a gift card to Versus
Board Games. Eight winners will be drawn at random. Must submit name,
photo and time to qualify.
■ Free event for all ages and abilities
o Valentine Craft Pick-Up
■ Between Feb 1-14, anyone can pick-up a Valentine themed craft kit from
Fanno Creek House. Instructions included.
• Recreation is currently conducting an online community survey for the Master Plan. The
survey will close at the end of the month. The team is looking forward to seeing the
feedback and results and then implementing it into our program.
• Process has started for hiring a Bilingual On Call Rec Aide. If in-person programming plans
to start in March, we would like to have bilingual rec aides hired by that time as well.
PARK& RECREATION ADVISORY BOARD MINUTES —January 11, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 3 of4
7. Park Updates
Parks Supervisor, Martin McKnight gave an update on projects and operations:
o Future changes to Cook Park Playground in order to create an inclusive design for children
of all abilities.
o Boy Scouts and Tree Recycling— this year it was at Lasich property.
o Homelessness is an ongoing issue
o East Butte Park has been having some concerns
o Parks team is focusing on handling this issue with grace and trying to be respectful to
everyone.
o Ball fields at Cook Park—in the process of finalizing details. Realistically fields will not be
done until after the season is over.
o Parks is working on a potential annual program to get older trails back into shape.
o Staffing: The 3rd maintenance staff position was filled with a strong candidate that has
extensive background/knowledge on trees.
8. Non —Agenda Items
No non-agenda items.
9. Executive Session
No executive was held.
10. Adjourn
Claudia Ciobanu entertained a motion to adjourn. Scott Winkles seconded the motion.
Upcoming Meetings:
• MIG update to City Council -January 19
• Regular PRAB meeting — February 8
• Joint meeting with City Council — February 16
PARK& RECREATION ADVISORY BOARD MINUTES —January 11, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 4 of4