City Council Packet - 06/23/2020 11114 City of Tigard
�cR Tigard Business Meeting—Agenda
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TIGARD CITY COUNCIL
MEETING DATE AND TIME:June 23, 2020 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting
MEETING LOCATION: Remote participation only. See explanation under PUBLIC NOTICE
below.
PUBLIC NOTICE: In accordance with the City of Tigard's Emergency Declaration related to COVID-19
and Governor Brown's Executive Order 20-16, this will be a virtual meeting where Council and staff will
participate remotely.
•Written public comment may be submitted electronically at www.tizard-or.aov/Comments. All
comments must be submitted before 4:30 p.m. the day of the meeting.
'If you prefer to call in,please call 503-966-4101 between 7:30 p.m. and the end of the public
testimony segment for Agenda Items No. 6 and 8 to be placed in the queue.We ask that you plan on
limiting your testimony to three minutes.
SEE ATTACHED AGENDA
VIEW LIVE VIDEO STREAMING ONLINE: http://www.tiard-or. ov/city hall/council meetine.php
CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting
will be rebroadcast at the following times on Channel 28:There will be no in-person,verbal public testimony
during this meeting. How to comment:
Thursday 6:00 p.m. Sunday 11:00 a.m.
Friday 10:00 p.m. Monday 6:00 a.m.
114 1 7 City of Tigard
Tigard Business Meeting—Agenda
TIGARD
TIGARD CITY COUNCIL Virtual Meeting- Council and Staff will participate remotely.
MEETING DATE AND TIME: June 23, 2020 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting
MEETING LOCATION: Remote participation only.
6:30 PM
•STUDY SESSION
A. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss labor
negotiations,under ORS 192.660(2) (d).All discussions are confidential and those present may
disclose nothing from the Session. Representatives of the news media are allowed to attend
Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information
discussed. No Executive Session may be held for the purpose of taking any final action or making
any final decision. Executive Sessions are closed to the public. 6:30 p.m. estimated time
B. COUNCIL LIAISON REPORTS 7:00 p.m. estimated time
7:30 PM
1. BUSINESS MEETING
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Call to Council and Staff for Non-Agenda Items
2. PUBLIC COMMENT
A. Follow-up to Previous Public Comment
B. Public Comment- for items not on the Agenda.
3. CONSENT AGENDA: (Tigard City Council) The Consent Agenda is used for routine items
including council meeting calendars, appointments to boards and committees and approval of
contracts or intergovernmental agreements. Information on each item is available on the city's
website in the packet for this meeting. These items may be enacted in one motion without separate
discussion. Council members may request that an item be removed by motion for discussion and
separate action.
A. APPROVE CITY COUNCIL MINUTES:
•April 7, 2020
•April 21, 2020
•May 5, 2020
•May 12, 2020
•Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda
for separate discussion will be considered immediately after the Council/Town Center Development Agency has voted on
those items which do not need discussion.
4. AWARD PRIZE TO 2020 IF I WERE MAYOR STUDENT CONTEST WINNER 7:40
estimated time
5. RECEIVE LEGISLATIVE SESSION SUMMARY FROM REPRESENTATIVE DOHERTY
7:45 p.m.estimated time
6. INFORMATIONAL PUBLIC HEARING:ADOPTION OF THE BUDGET,MAKING
APPROPRIATIONS,DECLARING THE AD VALOREM TAX LEVY AND
CLASSIFYING THE LEVY AS PROVIDED 7:50 p.m. estimated time
7. CONSIDER RESOLUTION OF SUPPORT FOR TRANSPORTATION GROWTH
MANAGEMENT (TGM) GRANT 8:00 p.m. estimated time
8. CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 2.46
REGARDING THE LOCAL CONTRACT REVIEW BOARD 8:10 p.m. estimated time
9. LOCAL CONTRACT REVIEW BOARD - CONSIDER REVISIONS TO THE CITY'S
PUBLIC CONTRACTING RULES 8:15 p.m. estimated time
10. CONSIDER RESOLUTION EXTENDING THE EMERGENCY DECLARATION 8:30
p.m. estimated time
11. RECEIVE BRIEFING ON TIGARD STREETS FOR PEOPLE PROGRAM 8:35 p.m.
estimated time
12. DISCUSS RACIAL JUSTICE AND CITY ACTION 8:45 p.m. estimated time
13. NON AGENDA ITEMS
14. ADMINISTRATIVE REPORT
15. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive
Session is called to order, the appropriate ORS citation will be announced identifying the applicable
statute. All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS
192.660(4), but must not disclose any information discussed. No Executive Session may be held for
the purpose of taking any final action or making any final decision. Executive Sessions are closed to
the public.
16. ADJOURNMENT 9:25 p.m. estimated time
AIS-4320 3. A.
Business Meeting
Meeting Date: 06/23/2020
Length (in minutes): Consent Item
Agenda Title: Approve City Council Meeting Minutes
Submitted By: Carol Krager, Central Services
Item Type: Motion Requested Meeting Type: Consent
Public Hearing - Legislative Agenda
Public Hearing: No Publication Date:
Information
ISSUE
Approve City Council meeting minutes.
STAFF RECOMMENDATION / ACTION REQUEST
Approve minutes as submitted.
KEY FACTS AND INFORMATION SUMMARY
Attached council minutes are submitted for City Council approval:
•April 7, 2020
•April 21, 2020
•May 5, 2020
•May 12, 2020
OTHER ALTERNATIVES
N/A
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
N/A
DATES OF PREVIOUS COUNCIL CONSIDERATION
N/A
Attachments
April 7, 2020 Meeting Minutes
April 21,2020 Meeting Minutes Rev
May 5, 2020 Meeting Minutes
May 12, 2020 Meeting Minutes
Civ of Tigard
E Tigard City Council Meeting Minutes
TIGARD April 7, 2020
Note: This Meeting was held remotely with staff and council remoting in to Town Hall through
Microsoft Teams. IT Manager Nolop and City Recorder Krager were present in Town Hall.
1. BUSINESS MEETING
A. At 6:31 p.m. Mayor Snider called the City Council meeting to order.
B. City Recorder Krager called the roll.
Present (virtually) Absent
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
Youth Councilor Turley V
C. Mayor Snider asked everyone to join him in the Pledge of Allegiance.
D. Call to Council and Staff for Non-Agenda Items—City Manager Wine said there would be a
discussion at the end of the meeting to give direction to staff on other actions Council may
wish to take related to the City's COVID-19 response.
2. CONSIDER APPROVAL OF RESOLUTION FOR FY 2020 SPECIAL BUDGET
SUPPLEMENTAL FOR COVID-19 RESPONSE
Senior Management Analyst Kang introduced this agenda item for a FY 2020 Budget
Supplemental that supports two programs responding to the COVID-19 pandemic emergency
with economic assistance. The special budget supplemental has two parts; one for small business
assistance and another for a houseless assistance program.
Economic Development Manager Purdy reported on the Tigard CARES (Commercial Assistance
&Relief for Economic Stability) program. On March 20,Mayor Snider encouraged staff to create
a Tigard business assistance program that would be bold and impactful. Staff created a program
with fiscal goals in mind that would have no duplication, be equitable, and include financial
decision making. City funding of$300,000 will be leveraged to $1,000,000 and awarded through
three financial tools: small grants of$1,500,micro-loans of$500 and up, and$10,000-$50,000 low
interest loans.
Mr. Purdy said they faced some hard realities in developing this program. The most vulnerable
business people in Tigard have limited access to traditional banks and the massive amount of
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federal relief dollars. Staff decided the best thing the City could do with its scarce funds was to
leverage funding through relationships with CDFIs (Community Development Financial
Institutions) Craft3 and MESO (Micro Enterprise Services of Oregon), to deliver a combination
of micro-loans,loans,grants and business advising services in order to support underserved
entrepreneurs unable to benefit from federal and state programs.
There have been 320 requests for support submitted thus far. Applicant businesses range from
fitness studios to restaurants. Grants will be awarded next week and are meant to be more than a
helpful cash handout; but are designed to assist in the economic recovery of businesses that might
not have made it through the public health emergency.
Library Director Bernard described a proposal to ease the burden of the most vulnerable during
the pandemic,neighbors experiencing homelessness. She said Just Compassion and the Good
Neighbor Center are doing their best to serve this population but due to social distancing
requirements are no longer able to use volunteers or rely on donated meals. They have a drastic
need for sanitizer,personal protective equipment and thermometers to keep their guests safe and
healthy. She said the best way to provide emergency resources is to offer $100,000 in City funding
for two, one-time contracts of up to $50,000 to support two local non-government agencies
providing support for houseless community members. The agencies must have the infrastructure
and expertise to provide concrete budgets and timelines on how and when this funding might be
used.
Senior Management Analyst Kang discussed the funding sources. Tigard CARES will be funded
by$206,000 of business license revenues which can be used for general purposes per the Tigard
Municipal Code. The remaining$94,000 will come from the general fund's $1 million emergency
reserves. The $100,000 for houselessness assistance will also come out of the emergency reserves.
Council Discussion on Tigard CARES program
Council President Goodhouse mentioned that restaurant owners with over $500,000 in sales or
more than ten employees are not eligible,nor are franchises. He asked how many had been
declined due to those reasons. Economic Development Director Purdy responded that they do
not yet know who has not qualified. MESO has just started receiving applications. Council
President Goodhouse said some restaurants run on tight margins, have both full- and part-time
employees and don't want to go into further debt. Economic Development Manager Purdy said
he could prepare after-action reports that show who has benefitted from the program.
Youth Councilor Turley thanked staff for all the work they put into these programs and said it is
really appreciated.
Councilor Anderson asked about the application deadline. Economic Development Manager
Purdy said they intentionally did not set a deadline. Rather than a first come, first served
opportunity which could benefit businesses well connected with normal financing systems, they
have kept it open and continue to accept applications to refer to the City's partners. He said he
would be referring 100 businesses to Craft3. He noted that they are oversubscribed on the small
grant program but that is not the case for the loans.
Councilor Newton asked if the purpose of CARES is to help businesses not eligible for federal or
state programs and asked for examples. Economic Development Manager Purdy said it
complements what will come in from federal programs or what they could receive from local
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banks. Small,women-owned, and businesses owned by people of color are the most vulnerable
and have less access to banking. MESO and CDFI offer them connections. Councilor Newton
said the City needs to be nimble and respond to impacts from the COVID-19 emergency, but this
is probably not the last need that the City will have due to effects on the community. She
expressed concern, as the City goes into budget season, about future impacts on the reserves.
Councilor Lueb asked about accountability and if there was a system to report back to Council on
how the money is being used and if it is going to the small and more vulnerable businesses that it
is intended for. Mr. Purdy said there was, that the City was judicious in the selection of partners
Craft3 and MESO and he had confidence in their ability to deliver this relief to the businesses that
need it right now. He has discussed reporting and they've added information on their intake forms
that let businesses know that applications will be public, but not specific. He said business size and
other loan or grant qualifiers will be tracked. Councilor Lueb said this gave her confidence and she
appreciated that the experts who already have the infrastructure are in place to be able to quickly
manage this program.
Councilor Lueb asked if this uses all the money available for a system like this or if it is a first pass
for the most vulnerable people that need it now. City Manager Wine responded that the
Leadership Team has held preliminary conversations about this program, and she agreed with
Councilor Newton that this is probably not the last response the City will be required to make in
response to COVID-19. The City will need to balance meeting immediate needs with maintaining
its reserves order to sustain city services. The reserves are not unlimited. She described this as a
first chapter,with the second chapter not yet defined. We do not know how long this emergency
will last.
Councilor Lueb stated it is hard to predict how this will continue to impact community members,
and there is a huge population of city residents that are furloughed or were stretched before the
pandemic began. She is experiencing some of this in her own home. She said she worries about
conversations limited to the business community and the homeless community,without
addressing other ways to fill broader needs in the community. Mayor Snider said other relief for
residents will be discussed in the next few weeks.
Council President Goodhouse requested that staff have a conversation with Council before future
COVID-19 response programs are developed. He asked if the money from the business license
fund reduces what is available to the Commercial Crimes Unit. Senior Management Analyst Kang
said it does not impact the CCU as it is fully funded. The $206,000 is available for general
purposes.
Council Discussion on Housing Support
Councilor Lueb asked how staff arrived at a program splitting relief between two non-profits,how
many community members will be served, and what will the money be used for.
Library Director Bernard said she reached out to the Good Neighbor Center and Just
Compassion because the Library has close relationships with those social service agencies, and she
asked how their people were faring during the public health emergency. It has been challenging for
their programs due to physical distancing requirements. Rather than reinvent the wheel by
exploring possible programs, staff felt these organizations are the best positioned,have the
expertise and existing relationships to support those currently homeless during COVID-19.
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Councilor Lueb asked for more specifics on what the money will be used for and how many
people will be helped. Library Director Bernard said this is unknown at this time as they plan to
require the organizations apply for funding and include timelines and budget allocations.
Mayor Snider noted that the homeless assistance program had changed and asked whether Council
was approving a particular amount of money or funding specifically directed to two organizations.
Library Director Bernard clarified that they want to put the call out for two organizations to apply
for grants of no more than $50,000. Mayor Snider suggested they consider two more
organizations,including Packed with Pride,because they deliver food to 800 of the most
vulnerable families.
Councilor Newton said she is the liaison to the Community Development Block Grant Policy
Advisory Board and they just finished up their recommendation process. There are some Tigard-
based agencies that probably won't get funded and those could be considered if the program is
opened to more applicants. She said she is concerned about the homeless population but is equally
concerned about the people on the borderline of becoming homeless where, for example, three
months of utility bill assistance might be more helpful right now than anything else. She suggested
developing criteria so the greatest number of people in the community receive help from the
limited funding available.
City Manager Wine said the criteria was for the funding to help with human needs in the
community. By receiving this money these agencies would be able to serve more of those already
homeless or on the cusp. Library Director Bernard added it will help the organizations provide
even more capacity during these extenuating circumstances.
Councilor Anderson commented that Just Compassion and Good Neighbor Center are great local
partners,but he agreed with opening the program a little.
Youth Councilor Turley said Packed with Pride is doing great work and would be a good
additional resource.
Council President Goodhouse noted that the Washington County transient lodging tax was used
for COVID-19 relief for hotels in the area. He noted that an earlier proposal from staff included
hotel vouchers and allowed safe parking at the Library. He asked if there was outreach to hotels to
see if any rooms could be donated to provide shelter. Senior Planner Warren clarified that the
Washington County Visitors Association said the support from the transient lodging tax going to
hotels was to maintain staff on the payroll, not to subsidize rooms.
Council President Goodhouse noted that the emergency fund set up years ago was being accessed
and he suggested adding back into it through a future line item. Mayor Snider said this would be
part of the budget discussion.
Councilor Newton clarified that the funding would go to social services agencies to expand their
services during COVID-19 rather than for maintaining existing services.
Councilor Anderson moved to approve Resolution No. 20-18. Councilor Newton seconded the
motion. City Recorder Krager read the number and title of the resolution and conducted a roll call
vote.
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Resolution No. 20-18—A RESOLUTION TO ADOPT THE FY 2020
SPECIAL BUDGET SUPPLEMENTAL FOR COVID-19 RESPONSE
INCLUDING BUDGET ADJUSTMENTS TO POLICY AND
ADMINISTRATION
Yes No
Council President Goodhouse V
Councilor Newton V
Councilor Lueb V
Councilor Anderson V
Mayor Snider ✓
3. CONSIDERATION OF A RESOLUTION ENACTING A MORATORIUM ON
RESIDENTIAL AND COMMERCIAL EVICTIONS AND PROVIDING A TIMEFRAME
FOR TENANTS TO BECOME CURRENT
Senior Planner Warren introduced this item with a slide presentation on enacting a moratorium on
residential and commercial evictions. He said the public health emergency has led to an
unprecedented and precipitous decrease of economic activity. Emergency declarations and policies
to promote social distancing will help slow the spread,preserve the capacity of healthcare systems
and protect the health, safety and welfare of the public.
But these measures are having a profound effect on local businesses, especially for the service
industries. Non-essential businesses have been forced to close. Community members are struggling
to keep up with financial obligations, one of which is rent. Residential evictions worsen the public
health emergency and for families with school-age children this is the loss of a way to complete
learning because schools are closed. He added that commercial evictions make it more difficult for
the business community to recover and re-hire workers.
The proposed resolution prohibits all residential evictions for nonpayment of rent throughout the
state of emergency, not just the 90-days included in the state moratorium. It allows for a six-month
repayment period at the expiration of the emergency. Commercial evictions are prohibited
throughout the same period.The State of Oregon,Beaverton, Sherwood,Portland and other cities
have already taken action to prevent residential and commercial evictions.
Youth Councilor Turley said she strongly supported this,particularly because of the at-home online
learning aspect and this would make students feel secure in this unprecedented time.
Councilor Anderson requested language be added encouraging customers make partial payments
whenever possible,which would help landlords pay their mortgages. The multi-family federal
Fannie Mae and Freddy Mac loans are insured but that accounts for only about 40-50 percent of
apartments.
Councilor Newton agreed with Councilor Anderson on adding wording to the resolution about
making at least partial payments. Mayor Snider said he agreed and suggested adding, "tenants will
make reasonable payments as they are able." Councilor Anderson said that landlords will then
know it is not"all or nothing." Councilor Newton concurred.
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Council President Goodhouse asked about the Governor's recommendation for no evictions and
asked if any city has authority to tell a landlord what they can or cannot do. Mayor Snider said what
the City passes could be challenged,but that did not stop other jurisdictions from doing this. He
said it makes an important statement.
Councilor Lueb offered support for adding language encouraging partial payments so landlords will
be able to pay the mortgages.
Councilor Lueb moved to adopt Resolution No. 20-19 with the additional language. Mayor Snider
recommended waiting for a motion until after City Attorney Rihala reads her suggested language
and placement within the resolution. Councilor Lueb withdrew her motion.
City Attorney Rihala proposed replacing the first sentence in Section 4 so it would read, "Nothing
in this moratorium shall relieve tenant's liability for unpaid rent which landlords may seek and
tenants must pay in installments or in full, as soon as practicable,but no later than within six
months after the expiration of the City of Tigard's declaration of emergency."
Councilor Lueb moved to approve Resolution 20-19 with additions from City Attorney Rihala.
Councilor Newton seconded the motion. City Recorder Krager read the number and title of the
resolution and conducted a roll call vote.
Resolution No. 20-19—A RESOLUTION PROHIBITING ACTIONS TO
INITIATE EVICTION PROCEDURES AGAINST RESIDENTIAL AND
COMMERCIAL TENANTS IMPACTED BY THE COVID-19 PUBLIC
HEALTH EMERGENCY, as amended
Yes No
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
4. NON-AGENDA ITEMS
City Manager Wine asked Council what the Leadership Team should evaluate for additional
discussion and potential Council action at the April 21 meeting.
Mayor Snider listed the following ideas for consideration: delaying backflow testing requirements,
utility bill assistance, or reducing utility bills through vouchers obtained by eating at local
restaurants. He noted code compliance remediators are unable to work due to social distancing
requirements.
Councilor Lueb asked about utility bill assistance for those in the community struggling to pay bills
due to economic impacts of the pandemic. She suggested staff and Council focus through a lens of
what can done to support residents, or what can be paused temporarily.
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Councilor Anderson asked if there were needs that City departments, especially Public Works or
Police are aware of that they could help with. Councilor Newton said staff on the front lines or out
in the community might hear concerns or see opportunities for the City to help.
Council President Goodhouse suggested Council and staff keep reaching out to the community to
ask what they are experiencing and what they need.
Youth Councilor Turley requested that the City find a solution to make free public broadband
internet available and easily accessible for people working or studying from home. She said some
may not find this an easy utility to afford.
Mayor Snider asked City Manager Wine to speak individually with each Councilor to confirm
program definition for the April 21 discussion. He said he would like to take action then,but
acknowledged the topics are complicated and may be difficult to put together quickly.
5. EXECUTIVE SESSION:
At 8:01 p.m. Mayor Snider announced that the Tigard City Council was entering into Executive
Session to discuss labor negotiations under ORS 192.660(2)(d). He said the City Council would
adjourn at the conclusion of the Executive Session.
6. ADJOURNMENT
Councilor Newton moved for adjournment at 8:38 p.m. and Councilor Lueb seconded the motion.
Mayor Snider conducted a vote and the motion passed.
Yes No
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
Carol A. Krager, City Recorder
Attest:
Jason B. Snider,Mayor
Date:
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11111 „ City of Tigard
= Tigard City Council Meeting Minutes
TIGARD April 21, 2020
1. BUSINESS MEETING
A. At 6:30 p.m. Mayor Snider called the meeting to order.
B. Deputy City Recorder Patton called the roll.
Present Absent
Youth Councilor Turley ✓
Council President Goodhouse ✓
Councilor Newton V
Councilor Lueb V
Councilor Anderson V
Mayor Snider V
C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of
Allegiance.
D. Call to Council and Staff for Non-Agenda Items
Councilor Newton reported that former Councilor Nick Wilson passed away last week.
She wanted to thank his wife Suni, his sons Alex and Chris, and daughter Anissa for
sharing Nick with the City. Councilor Newton said she had the pleasure of working with
Nick Wilson for two decades during her time on City staff. She said he was elected to
Council in 2002 and served until 2012.
During his time on the Council, Councilor Wilson helped create the Fanno Creek
Overlook. Mr.Wilson moved his Portland office to Tigard and his window overlooked
the Fanno Creek Trail. Councilor Newton thinks it would be an amazing tribute to
Councilor Wilson to name the future plaza at that site for Councilor Wilson. She sent a
request to Parks Supervisor Martin McKnight to name it Wilson Memorial Plaza.
Supervisor McKnight got back to her and said the cost is $575. She asked that Council
consider making that expenditure to honor this former Councilor.
Mayor Snider echoed that working with Councilor Wilson was a pleasure and they all
learned so much from him. He said that Nick never wanted recognition,but that now
the City can do what they think is right. Councilor Lueb added that she never worked
with Nick, but after speaking with the staff and Council who had worked with him,this
sounded like a fitting tribute. Councilor Anderson said he was serving on the Planning
Commission when Nick was on the City Council, and he whole-heartedly agrees with
this proposal. Council President Goodhouse said that Councilor Wilson did a lot of
positive things for the Tigard downtown area and outdoor spaces. He said that a lot of
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the work going forward now is possible because of the groundwork that Council and
Councilor Wilson laid in previous years.
Mayor Snider thanked the Wilson family and asked City Manager Wine if the Council
needed to take any formal action. City Manager Wine said their direction is all staff need
to move the memorial further, adding that the project will not be constructed for
another couple of years.
2. APPEAL OF THE ART RUTKIN ELEMENTARY SCHOOL CONDITIONAL USE
PERMIT
A. Open Public Hearing—Mayor Snider opened the public hearing.
B. Hearing Procedures—Mayor Snider asked City Attorney Rihala to read the hearing
procedures.
City Attorney Rihala stated this was a quasi-judicial land use proceeding and needs to follow
applicable Tigard Community Development Code (CDC) sections. Testimony, arguments
and evidence must be directed toward the relevant approval criteria described in the staff
report or other land use criteria that apply to the decision. City Attorney Rihala read a
number of other procedures,including the requirement that each member of the Council
state they have no conflicts of interest and have had no ex parte contacts.
C. Mayor Snider asked each Councilor if they have a conflict of interest or have had any ex
parte contacts. Mayor Snider stated he has had neither ex parte contacts or conflicts of
interest. Upon being called on, each of the Councilors affirmed they had had neither ex parte
contacts or conflicts of interest.
D. Associate Planner Bilodeau explained that both parties to this appeal have agreed to
conduct this public hearing via written testimony only. The City appreciates their flexibility
and to facilitate that process, the record will be left open an additional 7 days,until April 28,
2020 at 4:30 p.m. The record will be then be open for an additional 7 days for rebuttal, until
May 5, 2020 at 4:30 p.m. Finally, the record will open for final written argument from the
applicant,until May 12, 2020 at 4:30 p.m.
Associate Planner Bilodeau reviewed the background of the project, for which the Tigard-
Tualatin School District submitted a Conditional Use Permit for an elementary school in the
River Terrace neighborhood in May of 2019. The Conditional Use Permit (CUP) was
approved in February of 2020.
The proposed use is on a 20-acre property owned by the school district,who applied to
partition the property into two 10-acre lots in 2018.The partition was approved by the City's
Hearings Officer in August of 2019,but appealed to the Land Use Board of Appeals,
(LUBA) which affirmed the Hearings Officer's decision in March 2020. The partition
decision is final as far as the City is concerned. The LUBA appeal does not change the fact
the City's process is complete and recording the plat isn't required to submit the application.
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Associate Planner Bilodeau showed and described the proposed site plan submitted by the
school district. It includes a 51,000 square feet school building with 26 classrooms, a build
out of River Terrace Boulevard along the west and a community trail on the southern border
of the property.
There are two adjustments proposed in the CUP, for bicycle parking and sensitive land
review. The bicycle parking is a reduction in the number of spaces and the location of those
spaces. The appeal was received on February 20, 2020 and centered on six items, all
addressed in the final order.
Staff recommended denying the appeal, upholding the approval of the CUP,with the
adjustments for bicycle parking and Sensitive Lands review. Mayor Snider asked if it would
be appropriate for the Council to deliberate given the record would remain open. City
Attorney Rihala confirmed that they would only be asking factual questions about the staff
report.
Councilor Newton asked about the adjustment of bicycle parking. She said it looked like
they would be able to accommodate all the require bicycle parking over time. Planner
Bilodeau said the district has said they have land they could set aside in the future to fulfill
future need.
Councilor Anderson asked if the City had a cost estimate for facilitating the sanitary sewer
extension?Associate Planner Bilodeau said that nothing has been submitted by the applicant
as far as cost, so she is unaware what that amount would be.
E. Public Testimony—Mayor Snider announced that written comment was accepted until 4:30
p.m. today. Mayor Snider read the name of the party submitting testimony and announced
that the testimony has been submitted into the record.
• Ken Sandblast,Westlake Consultants
• Stephen T.Janik and Damien R. Hall,Ball Janik LLP
Mayor Snider confirmed that each member of Council had received the testimony and they
affirmed.
F. Mayor Snider closed the public hearing, but left the record open an additional 7 days,until
April 28, 2020 at 4:30 p.m. The record will be then be open for an additional 7 days for
rebuttal,until May 5, 2020 at 4:30 p.m. Finally, the record will open for final written
argument from the applicant, until May 12, 2020 at 4:30 p.m.
3. RECEIVE PRESENTATION FROM TRIMET ON SW CORRIDOR CONCEPTUAL
DESIGN REPORT
Introduction
Project Planner Gary Pagenstecher explained he was the team lead for the SW Corridor Light
Rail Project and reviewed a brief history of the Tigard-TriMet Memorandum of Understanding
(MOU) for the minimum operating segment (MOS). He introduced Dave Unsworth, Director
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of Capital Projects and Jeb Doran, Senior Project Manager from TriMet would present the Draft
Conceptual Design Report (CDR)to Council. He said that following TriMet's presentation, staff
will present their comments to the draft CDR. Project Planner Pagenstecher added that these
presentations are required as part of the MOU regarding the SW Corridor Light Rail Project.
TriMet Presentation
Mr. Unsworth said that TriMet and Metro have planned for a Regional Rail System since the
1990s, and the SW Corridor is the last component of this comprehensive plan. SW Corridor
comprises 13 stations from SW Portland to Bridgeport Village,with an anticipated travel time of
30 minutes. He said this was more than a rail connection, but about connecting communities.
Mr. Unsworth highlighted some other regional issues this project intends to address,including
equity and affordable housing; transit-oriented development; as well as local climate goals.The
orange line in Milwaukie created over 8,000 jobs and he thinks this SW Corridor Project could
also be a powerful contributor to the local economy.
He explained that in the project timeline, the team is at the Conceptual Design Report (CDR)
stage,which informs the 30-percent design set. TriMet expects to publish a final environmental
impact statement (FEIS) by the end of summer. Construction would occur in 2022 at the
earliest, opening in 2027.
Mr. Unsworth introduced Jeb Doran, Senior Project Manager,who has been leading the
Conceptual Design Report (CDR) materials. Mr. Doran explained the CDR is guided by the
project principles,identified through a public process. This is a turning point in the project
where the team goes from alignment decisions to station level design. This allows the team to
progress to 60-percent design set.
Mr. Doran outlined the outreach that had occurred for the SW Corridor project thus far. He said
that the design is always a work in progress. Tigard specifically has a slightly different design for
the street-level elements. There are six stations planned for in and around Tigard-68th Ave,
Elmhurst, Hall,Bonita,Upper Boones Ferry, and Bridgeport Transit Center. This alignment
reflects the existing conditions on the ground.
I-5/99W Crossings
Mr. Doran highlighted that the current alignment goes over and under existing infrastructure in
Tigard. He pointed out that it would go under 99W/Pacific Highway,preventing any impacts on
that thoroughfare. He explained the line would then fly over OR-217 between the SW 68`h and
SW Hall Blvd. Stations. The ability to go over things is also employed to avoid sensitive
environmental resources,including Red Rock Creek.
SW 68th Parkway Station
Mr. Doran explained that the first stop in Tigard is at the SW 68th Parkway station,which will
serve the north Triangle and Metzger. He repeated that the alignment travels under 99W and
over SW 68th and Red Rock Creek. This station will be at grade with 99W/Pacific Highway to
allow for bus transfers. They have planned additional pedestrian crossings at SW 64th and SW
68`h. They also plan to add mid-block pedestrian crossing on 9W near SW Coronado.
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SW 70'Avenue Improvements
The 70th Avenue station will be partially developed through this project, and Mr. Doran
explained that would help build out the historic street grid planned in the Triangle. It also
supports SW 70th Ave as a north-south pedestrian spine,with lots of transit-oriented
development planned alongside in the Triangle.
Mr. Doran noted that TriMet is still in discussions with Tigard staff to improve the pedestrian
experience along SW 70th Ave and have discussed implementing a complete shared-street design.
He said the team would consider the tradeoffs between development and connectivity goals to
make decisions about that segment.
Elmhurt Street Station / OR-217 Crossing
Mr. Doran explained that the Elmhurst Street Station will serve the heart of the Tigard Triangle
and be a "mobility hub."He said that TriMet is committed to resolving the issues raised by
Tigard staff about this station's design and the planned gated crossing at this location. He said
that as part of the project, the Elmhurst and SW 70th Ave intersection would be redeveloped in
order to align the street cross-section.
He said this crossing is the transit link between the Tigard Triangle and Downtown areas. Mr.
Doran said that TriMet supports the addition of a multi-use path over Highway 217, but that it
will require the agencies seek joint funding for the added costs.
Hall Boulevard Station
The Hall Boulevard station serves the historic downtown and Hunziker industrial areas. It
includes a 100-space Park&Ride and updated bus stops and pedestrian facilities on SW
Commercial Street. This segment also includes the realignment of Hunziker with Scoffins and
Hall Blvd. streetscape improvements. This is planned to be a gated crossing.
Mr. Doran explained that the TriMet Operations and Maintenance Facility (OMF) would be
based alongside the Hall Street Station. This facility is necessary to support light rail operations,
but he added that they are committed to achieving employment-based development goals as
listed in the project charter.
Bonita Road Station
Bonita Road Station is next up, sitting on the seam between Fanno Creek and the Durham Road
Industrial Area,providing residential and employment connections. The station is elevated,to
avoid the freight rail and Ball Creek at this location. This station will provide access to the Fanno
Creek trailhead. Mr. Doran said TriMet is still considering whether the elevated station is
possible or if they will need to shift the station to the north.
Upper Boones Ferry Road Station
This station will serve the Durham Road Industrial Area and provides a safer crossing with the
freight train at SW 72'Ave. Both rail crossings at this site are planned to be gated, so TriMet is
studying the traffic impacts of that design.
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Bridgeport Transit Center
The Bridgeport Transit Center Station will serve Bridgeport Village and the Tualatin downtown
area with a 960-space Park&Ride facility, accessed by a pedestrian bridge over Boones Ferry
Road. The design currently allows for future extensions to the alignment. Mr. Doran said traffic
studies were also being conducted at the planned Bridgeport Transit Center Station and Park&
Ride configuration.
Mr. Doran said that concluded his presentation. He encouraged the Council to go to TriMet's
website to view the flyover video of the proposed alignment of the entire SW Corridor Project.
Staff Presentation
Project Planner Pagenstecher thanked the TriMet staff for their presentation of the CDR. He
emphasized that the two agencies are in partnership to improve regional mobility,where regional
transit supports transit-oriented community development,which in turn supports light rail
transit ridership.
The City's concerns with the draft CDR relate to pedestrian access to stations and quality of the
experience,particularly at the SW 68th Parkway,Elmhurst and Hall Boulevard Stations. He
explained that the City is tracking many design issues in coordination with TriMet. Staff
recommendations support the City's strategic plan by facilitating walking connections and
ensuring the SW Corridor Project implements the City's vision.
Sr 68th Parkway Station
Project Planner Pagenstecher explained that the location of this station is a challenge for cyclists
and pedestrians. He noted that elevated structures will visually dominate the area. Staff
recommend a protected bike lane and mid-block crossing between 64th and 68th Avenues:
Sr 70`h Avenue Improvements
For four blocks, the light rail track will be in the SW 70th Avenue right-of-way. He said that staff
believe they still need to address the quality of pedestrian experience on this road, since it will be
the primary access route to the station.
Elmhurst Street Station
Project Planner Pagenstecher said that this station was central to the Tigard Triangle, since it
provides connections across Highway 217 to the downtown area and to the Tigard-Lake
Oswego regional trail. He explained staff believe the CDR must depict a four-way intersection at
Elmhurst and SW 70`h as well as the proposed multi-use path (MUP) from downtown across
72'to 70th Avenue,which is critical to obtain funding to construct this component of the
project.
Hall Boulevard Station
He said that the plan for this station is complicated by the adjacent Operations and Maintenance
Facility. Project Planner Pagenstecher explained that the CDR should design this station area to
maximize transit-oriented development (TOD) potential and acknowledge the area is a TOD
"work in progress."
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Project Planner Pagenstecher described that there are five significant elevated structures planned
along the alignment within the City,which will be the most visually impactful elements for those
living and travelling through Tigard. He said that the draft CDR should better identify design
elements in these elevated structures that will have such visual impacts.
Council Discussion
Youth Councilor Turley thanked staff for their detailed presentation and said she had no
questions. Council President Goodhouse said he had no questions either.
Councilor Newton said she appreciated what Project Planner Pagenstecher had to say about the
stations in the Triangle and how the City should take advantage of the redevelopment created by
this project. She said she was concerned about the Hall Boulevard Station,which includes a
maintenance yard and 100 parking spaces. She said the TOD sounded vague and she is not sure
what it would look like.
Project Planner Pagenstecher said the project charter calls for a number of design meetings
before Council will be asked to approve anything. He said the items she raised will be addressed
but doesn't think this will be complete before publication of the final Conceptual Design
Report.
Mr. Doran said that the TOD elements would typically be considered closer to the end of a
project and that TriMet staff are making a concerted effort to think about these integration
efforts holistically to make the right design choices for the project. He thinks this project is a
really unique opportunity and he is excited to be a part of it.
Project Planner Pagenstecher said there hasn't been much discussion or attention to the elevated
structures or the Operations and Maintenance Facility (OMF) from a partners' perspective. He
expressed concerns the OMF will impact the local Red Rock Creek stream corridor and the
floodplain located adjacent to the site. Mr. Unsworth pointed out the OMF was not designed to
enter the floodplain or buffer zone at all. Mr. Pagenstecher said he thought the draft CDR
should include a cross section showing a ground-level view of the OMF depicting the grade and
what members of the public will see when they look toward the TriMet facility from downtown.
He said he felt the OMF should look less industrial and more natural and thought it was time to
start these discussions with TriMet to get more assurances regarding these design elements. Mr.
Unsworth said that the project will be painted out as they engage with the public throughout the
planning process.
Councilor Lueb thanked staff for this work and for pushing TriMet to keep their promises to the
City. She agreed with staffs proposed changes to the draft CDR and echoed Councilor
Newton's concerns regarding the Hall Boulevard Station area, stating it's important to add value
to this critical downtown area. She urged staff to continue to be mindful of how the end result
will look within the surroundings.
Councilor Anderson said he supports further negotiations on these design issues. He agreed that
the Hall Boulevard Station is important, and the City would like it to be the "Taj Mahal" of all
stations. He emphasized pedestrian safety at this station location.
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Mayor Snider echoed comments on the Hall Boulevard Station. He highlighted the partnership
between the City and TriMet needed to make the multi-use path component come to fruition.
Council President Goodhouse said he felt the same as Mayor and Council regarding the Hall
Boulevard Station. He thinks there needs to be more parking spaces and development in that
area.
Project Planner Pagenstecher said that TriMet has been a willing partner as far as transit-oriented
development and they are confident TriMet will work with the City on the multi-use path over
Highway 217. He concluded that he was very excited about this project and that he believes the
City is making good progress.
4. CONSIDER A RESOLUTION AUTHORIZING AN OPERATING AGREEMENT WITH
WASHINGTON COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG)JOINT ENTITLEMENT
Senior Planner Warren presented the staff report. He explained that Community Development
Block Grants (CDBG) began in the 1970s,when no city in Washington County was large
enough to qualify for funding alone. As a result, the cities formed a consortium. Since then,
CDBG funding has brought over $69 million in funding to the area. Projects that are funded
include infrastructure improvements,public facilities,public services and housing.
As populations in Washington County have grown,cities within the consortium have qualified
for CDBG funding on their own,including Beaverton,who decided to become a full entitlement
city in 1994. The City of Hillsboro elected to become a joint entitlement city with Washington
County in 2000 and then a full entitlement city beginning in 2018.
The City of Tigard was first notified of eligibility in 2014, having reached a population of 50,000.
The CDBG cycle is three years and every cycle the Council is presented with three options to
obtain this CDBG funding: (1) no entitlement (status quo), (2) full entitlement, or (3) joint
entitlement.
Senior Planner Warren explained what each of these three choices entailed. Option 1 would
decline the entitlement and retain the status quo as a consortium member with Washington
County. Under this scenario,the City would sign the same IGA with the consortium members
that was passed when this issue arose the three previous times.This option allows the City to
compete for CDBG funds allotted to the consortium and means the City will receive certain
funding as a result of the Joint entitlement IGA.
Option 2 is Full entitlement,which would give the City its own CDBG funds. The City would
not participate in the policy advisory board and would also be responsible for completing all
CDBG program reporting requirements. Staff do not recommend this option due to the staff
and budget impacts it would entail.
Staff are recommending the Council move forward with Joint entitlement,which would
announce allocation for the City separately while the City remains in the consortium IGA.
Under this set-up,Washington County will retain all responsibility for federal program
compliance.
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The City's operating agreement lays out the terms for joint entitlement and staff are
recommending approval of this agreement tonight. A second IGA will be needed later to lay out
the federal terms for Joint entitlement. This is essentially a HUD-developed document that
neither the City nor the County have much control over the content. The first entitlement under
the new status would be received in July 2021.
Specifically, the operating agreement states the City would retain 50% of its entitlement annually
and will remain eligible for the County consortium funds. The additional 50% of the City's
entitlement would go to Washington County,with 20%going to administrative costs, 15%
public service projects and 15% other programs. The City is able to carry up to 50% of its
entitlement each year to fund larger projects and retain its seat on the Policy Advisory Board.
The CDBG funding would be combined with Construction Tax revenues. Early priority projects
for these funds are down payment assistance to the community land trust and ADA retrofits of
city intersections. Senior Planner Warren added that achieving Joint entitlement for CDBG
funding is the key funding mechanism in the Affordable Housing Plan.
Council Discussion and Consideration: Resolution No. 20-20
Council President Goodhouse asked about the increased workload to manage the program and
if the City had available staff to do so. Senior Planner Warren explained that it balances out,
since there is already a good deal of staff time spent on CDBG funds. Under the new scenario,
the upfront work City staff have been completing will be reduced.
Councilor Newton said she agreed Joint entitlement was the way to go. She is excited to have a
funding source for the newly adopted Affordable Housing Plan.
Councilor Lueb thanked staff for their work. She asked whether there would be a tipping point
at which the city would want to move to Full entitlement. Senior Planner Warren agreed that at
some point,it will make sense to make the leap into Full entitlement. Similar to how Hillsboro
approached this change, this allows the City to learn alongside the County and get ready for the
day when Tigard is a full entitlement community. Councilor Lueb said she felt this was a good
stepping stone.
Councilor Anderson said he supported the move to Joint entitlement. Youth Councilor Turley
agreed.
Mayor Snider asked about the population threshold for going from Joint entitlement to full
entitlement, 80,000 or 100,000, for example. Senior Planner Warren said that was about the size
of the two cities that became full entitlement communities.
Councilor Lueb made a motion to approve Resolution No. 20-20. Council President Goodhouse
seconded. Mayor Snider asked Deputy Recorder Patton to read the number and tide of the
resolution.
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Resolution No. 20-20—A RESOLUTION AUTHORIZING THE CITY MANAGER TO
SIGN AN INTERGOVERNMENTAL AGREEMENT WITH THE WASHINGTON
COUNTY OFFICE OF COMMUNITY DEVELOPMENT SETTING OUT THE
OPERATING TERMS FOR JOINT ENTITLEMENT IN THE COMMUNITY
DEVELOPMENT BLOCK GRANT
Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote.
Yes No
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
The motion passed unanimously.
5. CONSIDERATION OF A RESOLUTION EXTENDING THE EMERGENCY
DECLARATION RELATED TO COVID-19
City Attorney Rihala presented the staff report regarding the City's emergency declaration which
began on March 17, 2020. The declaration is set to expire on April 30 and the City needs
additional time to address the emergency.
City Attorney Rihala said that May 31,2020 was a good guess for a timeline and the City could
always shorten or extend the declaration as needed. This version is similar to the original
resolution with two differences, described here.
The addition of Section 4b would allow the City Manager to sign IGAs,which are non-LCRB
actions. Also, Section 4f was added to include language to allow the City flexibility to seek
outside assistance, such as cooperative acquisition of PPE.
Council Discussion and Consideration: Resolution No. 20-21
Councilor Lueb made a motion to approve Resolution No. 20-21. Councilor Newton seconded.
Mayor Snider asked Deputy Recorder Patton to read the number and title of the resolution.
Resolution No. 20-21 —A RESOLUTION OF THE CITY OF TIGARD EXTENDING THE
CITY'S EMERGENCY RELATED TO COVID-19
Mayor Snider asked Deputy City Recorder Patton to conduct a roll call vote.
Yes No
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
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The motion passed unanimously.
6. DISCUSS FOLLOW-UP ON THE CITY'S RESPONSE TO COVID-19
City Manager Wine presented the staff report. She explained that this item was a follow-up to
their April 7th Business Meeting where the Council discussed next steps for COVID-19
response. She said staff are will answer questions raised by Council before seeking guidance
regarding what more needs to be considered. Issues raised at the April 7th meeting included rate
relief,what services are being provided, resources needed for first responders, City's community
outreach, broadband access as well as any"Phase 2"recommendations.
Rate Relief Options
Staff proposed three potential options:
1. Delay rate increases scheduled for July 1, 2020 (recommend increase in January or July of
2021)
2. Expand utility assistance contract (only low-income, could apply to all utilities)
3. Waive 10% of water base charge for unemployed
Mayor Snider clarified that item #3 refers to waiving the entire water base charge for
unemployed,which would be an estimated 10% of ratepayers. The way it is worded on the slide
suggests that it would waive 10% of a customer's base fee. Mayor Snider also asked if there was
an opportunity to change the criteria that St.Vincent dePaul is using to administer funds during
the pandemic.
Finance and Information Services Director Toby LaFrance said that early discussions suggest St.
Vincent dePaul may be willing to help administer this program on behalf of the City, but an
agreement would need to be completed before that could occur.
Mayor Snider began to poll the Council. Councilor Anderson said he supported the delay in rate
increases to January 2021. He agrees with option #2 with proof of unemployment and he
wondered about the additional staff administering that program would require.
Councilor Lueb asked Director LaFrance a clarifying question about the estimated impact
figures presented to the Council in their memo from staff. Director LaFrance confirmed her
understanding, explaining that the proposal would delay the January increase and resume the
usual rate schedule in July.
Mayor Snider asked if it would be an option to increase the rate the same amount the City would
have after the delay,instead of delaying all future increases. Director LaFrance confirmed.
Councilor Lueb said she'd be in support for a delay until January 2021 with a reevaluation of the
state of the economy in July. She said waiving the base water fee for those on unemployment
would be a great way to ease the financial burden on residents. Councilor Lueb said that
communication about this program will be crucial for residents who have never been
unemployed before.
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Councilor Newton thanked staff for the thorough report. She said she was in support of
delaying until January 2021, at which time staff can reassess. She said she also supports option
#3 and is hopeful St.Vincent dePaul could help administer this. She asked if they were still
considering option #2.
Mayor Snider said they were just discussing whether there was a hybrid approach of options #2
and 3, but that it was not proposed by staff. Councilor Newton said even small business owners
are having trouble paying utility bills as well, and not just the unemployed. Mayor Snider asked if
there were any staff considerations for relief for small businesses.
Director LaFrance said that staff considered it but were trying to help parts of the community
that haven't received assistance yet. Councilor Newton said she had spoken with small business
owners that applied for the City's CARES program but haven't heard whether they were
approved. There were also those firms that were not awarded funding.
Council President Goodhouse asked Director LaFrance if there was a set amount of resources
to apply or a cap on waived costs. Director LaFrance said the greater the relief the City provides,
the greater the impact to the utilities. Down the line, the City may see if these impacts would
impact capital improvement projects, for example.
Director LaFrance clarified that rate increase delays would help all utilities' customers. He
explained that the 10-percent figure was based on levels of unemployment during the Great
Recession in Tigard. This was only an estimate and it may actually be a larger portion of the
population.
Council President Goodhouse said he would like staff to look into giving small businesses
additional relief, since not all small businesses have received help. City Manager Wine said that
staff could explore that and bring back a proposal.Youth Councilor Turley said she supported
the rate increase delays as presented in Option #1.
Mayor Snider asked staff about backflow testing relief for those facing deadlines. He said the
public would need to know that requesting an extension is an option. City Manager Wine said
she knows the state will not waive the backflow testing regulations,but staff would increase their
communications on contacting the City for an extension.
City Manager Wine asked Council if they had other thoughts so that staff could capture them.
Mayor Snider said that if the emergency continues,building permits may need to extend permit
timelines. The Mayor noted there will be bigger implications for the community should this
crisis get worse.
Councilor Newton added that she knows her backflow is tested automatically through a testing
management company. She suggested the City reach out to those local providers and let them
know residents can request extensions. President Goodhouse asked if business license or alarm
permit fee delays would be helpful. City Manager Wine said staff could explore these options.
Mayor Snider said he did not want to make any changes with additional impacts to the
Commercial Crimes Unit of the Police Department,which is funded by partly by business
license fees. He suggested any relief be short-term and limited in scope.
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Councilor Newton said that she had had the same thought of Mayor Snider. She thought about
allowing businesses a grace period to pay the business license fee so as not to impact
Commercial Crimes Unit funding. Councilor Newton said staff could be more flexible when it
comes to fee deadlines during the pandemic.
Council President Goodhouse suggested that closed businesses should not be assessed their
business license fee until three months after reopening. Mayor Snider asked staff to bring back
proposals to Council with more detailed plans to provide relief of water base charges,relief to
small businesses, and/or business license renewal extensions.
City Services
City Manager Wine recognized there was a perception the City was not working with the
facilities being closed. She said staff have been working hard to shift services to virtual
operations. She recalled that the Council had asked whether City staff in Police, Public Works
and Facilities specifically have had everything they need to do their jobs.
City Manager Wine said the City activated the Emergency Operations Center (EOC) on April
6th,which coordinates with regional jurisdictions to align policies and procedures. This was
initiated in part to make sure City staff would be able to obtain what they need to complete their
work when their job does not allow for social distancing.
Phase 2 Relief
City Manager Wine moved on to a broader Council discussion regarding what"Phase 2"will
look like. She encouraged a discussion of where the City should invest its available funds, and
whether they to make those investments now.
The Leadership Team and EOC met and thought there should be further research into whether
there should be a Phase 2 of these relief programs. To make an informed decision,it will be
crucial to know more about what residents need and want in order to best respond to those
needs. She said that staff's recommendation is to take a comprehensive look at what City funds
should be used for COVID impact investments versus existing Council priorities going forward.
In closing, City Manager Wine said staff believe Council needs to have a larger discussion about
funding priorities as a whole before moving forward with a Phase 2 of these relief programs.
Mayor Snider asked City Manager Wine to clarify the number of staff that have been furloughed.
City Manager Wine said Council will get more information about this soon, as they look at the
current forecast,workforce and how these may need to adjust. City Manager Wine reported that
within the first couples of weeks,it was determined that temporary/on call staff in the library
and recreation would be laid off to allow them to apply for unemployment.
City Manager Wine said the Leadership Team has been asking questions if it made sense to make
changes in this moment, as other cities have done. She said that Council would receive a detailed
memo from Financial&Information Services Director LaFrance about City forecasting. The
City does not rely heavily on funding impacted by the COVID pandemic, e.g. tourism or
transient lodging tax. She said that the Leadership Team believes it does not make sense to make
additional layoff decisions or changes in workforce at this time. The City doesn't rely heavily on
tourism or transient lodging tax revenues,which has made other cities consider extensive
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workforce changes. Mayor Snider said he wanted to be judicious and thoughtful about finances,
but he agrees Tigard is in a different position in terms of revenue forecasts.
Councilor Lueb said she appreciated staff having these hard conversations and that she thought
they were important conversations to have.
Council President Goodhouse said he thinks it's good that they are looking at what other cities
are doing and that he believes it would be good to hold off on any pay increases in solidarity
with the community. He added that the City should let the Council know if the City needs any
additional safety wear so that he can ask his contacts.
City Manager Wine responded this was the purpose of the EOC and that Tigard companies have
been very generous in providing personal protective equipment. She said he could let the EOC
know of any prospective donations. City Manager Wine then noted that while they can look to
what other cities are doing,it is also important to remember the ways in which Tigard is
different from those other communities.
Council President Goodhouse said he thinks there needs to be more outreach to the business
community regarding what will help them the most in forming a plan for Phase 2 relief
programs. He suggested finding more creative ways of delaying fees or breaking them down into
payments. He said this would produce programs that were better for the business community.
Mayor Snider said the other item that's crucial is having an organized and well-coordinated
economic activity approach to support Tigard businesses, especially in the downtown area,when
things reopen for business. The Mayor said he thought the City should lead that effort,
broadcasting Tigard is open for business as soon as possible. He emphasized the plans should be
made now in anticipation of when the Governor allows reopening.
Council President Goodhouse said he liked the idea of the City highlighting businesses as well as
lobbying the federal government for more PPP [Paycheck Protection Program] funds. City
Manager Wine said the City's lobbyists, CFM Advocates are actively engaged in promoting these
efforts at the federal and state levels.
Councilor Lueb said that she appreciated the thoughtfulness staff has taken in looking into the
next phase of relief programs. She said she wanted to be sure the Council continues to look at
the whole picture and be careful not to impact funding of City programs and services through
these relief programs.
Councilor Newton echoed Councilor Lueb's thoughts and wanted to reiterate that the Council
will need to be mindful of these issues during the upcoming budget process. Mayor Snider said
he wanted staff to be communicating more aggressively with the public regarding the rate relief
programs available to residents and businesses. He said that the Tigard CARES program roll out
was not a good experience, and although speed is important, so too are communications about
the programs.
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Community Outreach Efforts
City Manager Wine said staff tried to give Council a flavor of what staff are doing to shift to
virtual platforms and maintain communications with the public. The common themes in
questions staff have been hearing from the public are more information regarding housing,virus
testing,physical distancing and how the community can contribute. City Manager Wine said this
communication is a two-way street and staff will work on being more aggressive and clear in
messaging,while reaching every channel that they have available. She said they are working on
getting a feel for community needs and they are very broad.
Digital Access
City Manager Wine said there are many reasons why digital access is inequitable in the City. The
City currently provides public access to wireless internet at the library and through Comcast hot
spots. The City's plan is to expand digital access through activating free Wi-Fi for the public at
the few City facilities in Tigard.
Staff recommend a better assessment of digital access within the community, such as where a
digital divide presents and who it affects,including a digital access map. Longer term alternatives
include completing a plan to expand digital access within the City or potential code changes to
make free internet more widely available.
Youth Councilor Turley said that the options proposed are wide ranging and staff have
presented a good menu of actions. She said she still worries about distance learning equity,but
this is a good start.
Council President Goodhouse agrees with Mayor Snider that the City needs to find more ways
to get the information out. Councilor Lueb said it's a great start to stay connected with the
community as the City and the nation moves to more digital platforms. She would like the City
to continue to look at long term solutions to providing expanded access.
Mayor Snider said there will be some form of physical distancing for the next 12 to 18 months.
He thinks that the City needs to work on the digital access issue. Even if staff can't do anything
in the short term, they should still be addressing it since digital will only become more prevalent.
Councilor Newton said she was specifically interested in the long-term solutions like franchise
fees through the Metropolitan Area Communications Commission (MACC). City Manager Wine
said staff would follow-up on reactivating public Wi-Fi and a digital access map, as well as
continue work with the Tigard-Tualatin School District and the City of Tualatin to expand
digital access across the community.
Council Discussion
Mayor Snider asked staff to revisit the issue of closed dog parks and why social distancing
cannot be maintained. He also advised staff to reevaluate the City's stance on public bathrooms
due to the impact to the homeless and recreators. He said other cities have open public
restrooms with increased cleaning regimens.
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Councilor Newton said she had received feedback from the public that physical distancing was
not sufficient in other communities'dog parks and appreciated what the City was doing by
keeping the parks closed.
Council President Goodhouse shared several issues of concern,including increased graffiti
downtown,prevention of illegal fireworks (since local show is cancelled), helping neighbors
connect (like National Night Out for the City), and the status of the Fanno Creek Trail project at
Grant Street.
Mayor Snider said the Fourth of July fireworks show is not a City event and City Manager Wine
confirmed the community organizers had cancelled the show. City Manager Wine said staff
would respond to the Council in writing regarding these issues.
Councilor Newton said she had been making phone calls for the Tigard Safety Levy. She shared
she was invited to a physically-distanced neighborhood bingo game.
Councilor Lueb reminded the public there was an election in May. Voter pamphlets will be
delivered between April 22nd and 24`h. The Voter Registration deadline is April 28, 2020. Tigard's
Police Service Levy is on the ballot. She added that voters no longer need to stamp their ballots
before sending in the mail.
Council President Goodhouse added that there is the 2020 Census,which will influence how
CDBG funds are allocated to the City. Councilor Anderson said he had nothing to add.
7. NON-AGENDA ITEMS
8. ADMINISTRATIVE REPORT
City Manager Wine had no administrative report.
9. EXECUTIVE SESSION—None scheduled.
10. ADJOURNMENT
At 9:20 p.m., Councilor Lueb made a motion for adjournment. Council President Goodhouse
seconded. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote.
Yes No
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Mayor Snider ✓
The motion passed unanimously.
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Caroline Patton,Deputy City Recorder
Attest:
Jason B. Snider,Mayor
Date:
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111 City of Tigard
= Tigard City Council Meeting Minutes
111111
TIGARD May 5, 2020
The meeting was conducted virtually with Council and staff participated remotely. IT Manager Nolop
and City Recorder Krager were present in Town Hall for meeting operations.
E
1. BUSINESS/WORKSHOP MEETING
A. At 6:30 p.m. Mayor Snider called the City Council meeting to order.
B. City Recorder Krager called the roll:
Present Absent
Mayor Snider ✓
Youth Councilor Turley ✓
Council President Goodhouse V
Councilor Newton V
Councilor Lueb V
Councilor Anderson V
C. Mayor Snider asked everyone to join him in the Pledge of Allegiance.A flag was projected on
the screen.
D. Call to Council and Staff for Non-Agenda Items—City Manager Wine said she had a Non-
Agenda Item for the end of the meeting regarding COVID-19 economic assistance.
Mayor Snider noted that it was Public Service Recognition Week and he expressed
appreciation to City staff for their service to the public.
2. PUBLIC COMMENT
A. Follow-up to Previous Public Comment—N one
B. Public Comment submitted to Council—None
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3. CONSENT AGENDA
A. APPROVE CITY COUNCIL MINUTES
The following meeting minutes were submitted for Council approval:
October 1, 2019 December 10, 2019
November 5,2019 December 17, 2019
November 12, 2019 January 7, 2020
November 26, 2019 January 14,2020
December 3, 2019 January 21, 2020
Councilor Newton noted that there was an extra word in the October 1 minutes on page
3 and moved to approve the Consent Agenda with that correction to the minutes.
Councilor Lueb seconded the motion and a roll call vote was taken.
Yes No
Mayor Snider ✓
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
4. APPEAL OF THE ART RUTKIN ELEMENTARY SCHOOL CONDITIONAL USE
PERMIT
Mayor Snider announced that this agenda item was a placeholder to address rebuttal testimony if
necessary. Council received rebuttal from the applicant, the appellant, and the City. All of the
documents are being entered into the record and no further Council action is required tonight.
City Attorney Rihala said this will be discussed at the May 12, 2020 Council meeting.
5. CONSIDER RESOLUTION ACKNOWLEDGING SW CORRIDOR MINIMUM
OPERABLE SEGMENT (MOS) DETERMINATION
Community Development Director Asher presented this item for a resolution ratifying the
decision made by the SW Corridor Steering Committee to locate the minimum operable segment
(MOS) terminus at Upper Boones Ferry Road. The resolution also clarifies Tigard's role in any
future decisions related to the MOS. He noted that planning for the SW Corridor project has been
years in the making,with the involvement of several staff and Council members over that
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time span. Compromises get made and sometimes get forgotten but it is important to staff that
one decision and grand compromise relating to the alignment and the location of stations not be
forgotten. Mr. Asher said there is a loophole that staff tried to close with a memorandum of
understanding with TriMet in November 2018. The issue is that when the jurisdictional partners
got together in the early years of the project, difficult decisions had to be made about the project
scope. It was decided and confirmed again and again that the most important thing was for the
line to reach Tualatin or at least,Bridgeport Village. This became more important than any traffic
impacts along the way, any transit-oriented development or anything a singular jurisdiction was
concerned about. A consequence of this focus was an alignment that only skirts Tigard's
downtown area and does not quite make it to the downtown. This is the Hall Boulevard station
and several Council members spoke to concerns about the alignment and the Hall Boulevard
station location a few weeks ago at a Council meeting TriMet attended to discuss the Conceptual
Design Report (CDR).
Community Development Director Asher said when the possibility arose that the SW Corridor
line would not reach all the way to Bridgeport Village, the MOS came up. It is a requirement of
large transit projects under the national Environmental Protection Act to state what the alignment
would be if a project had to be shortened. The concern is that that when the final analysis was in,
the region did not have enough money to get there. If the project was being built from Portland
to Tigard it would have been designed differently than one designed to go to Bridgeport. If
money is not found for Portland to Bridgeport and the project is shortened,Tigard needs to care
about where the final station would be and how it would be designed. He said TriMet is aware of
this and it was built into the MOU that when the time comes to define the MOS,Tigard City
Council and TriMet will figure it out together. It did not happen this way. TriMet staff
recommended that the MOS terminus be located at Upper Boones Ferry Road. This is what the
Steering Committee acted on in December without really soliciting the City of Tigard's
recommendation. As it turns out,it didn't change anything about where Tigard's stations were
designed so the action was taken.
This resolution ensures that if the Upper Boones Ferry terminus cannot be reached, then what
should have happened in the MOU would happen—the real and credible involvement of the
Tigard City Council when it comes to figuring out what the shorter project will be. The resolution
mimics the MOU language to say if the MOS is revisited,TriMet would confer with the Tigard
City Council and the Council would have standing,under its own policy, to make a
recommendation to the Steering Committee about station locations.
Community Development Director Asher added that it is not unusual for a jurisdiction to attach
conditions that it deems important to a light rail project. The City of Portland had a condition that
an environmental impact study be done on the Ross Island Bridge head through the SW Corridor
project. Washington County said that the Bridgeport terminus was more important to them than
anything else and made their money contingent on that. He said this is not a new issue and if we
must break the grand bargain and not only are we not going to Bridgeport,but not Upper Boones
Ferry either, then the Tigard City Council should have real standing in the decision about what
would be built. This is what the resolution being considered tonight ensures.
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Council Comments:
Councilor Anderson asked about the timing for this item and Community Development Director
Asher said it is not time sensitive. He acknowledged that there are difficult project budget
decisions yet to be made and he would not be surprised if the MOS discussion comes up again as
early as this summer. He said he would like this policy in place on Council's behalf but the project
itself would not be harmed by waiting.
Councilor Newton expressed concern with the Hall Street Station design. Mr. Asher said the
reasons for the issues she is referring to are because this line continues south of Tigard. We may
end up in a situation where the line ends on Hall, because it is the logical place to stop the line due
to an operations and maintenance facility, a third track, and a transit facility, all the things they
need for a last terminal station. But those are legacy issues from a different set of decisions and
Tigard should not have to contend with them because the station was placed in that location for
separate reasons. He noted that the action requested tonight is related to the MOS and not station
design issues.
Council President Goodhouse thanked Community Development Director Asher for staying on
top of this project and looking out for Tigard's best interests.
Councilor Lueb agreed with Council President Goodhouse's comments and said she is in support
of the resolution.
Councilor Lueb moved to approve Resolution No. 20-22. Council President Goodhouse seconded
the motion. City Recorder Krager read the number and title of the resolution and conducted a roll
call vote. Mayor Snider announced that the motion was approved unanimously.
Resolution No. 20-22—A RESOLUTION RATIFYING THE DECEMBER
2019 SOUTHWEST CORRIDOR STEERING COMMITTEE DECISION
TO LOCATE THE MINIMUM OPERABLE SEGMENT (MOS)
TERMINUS AT UPPER BOONES FERRY ROAD AND REAFFIRMING
THE CITY OF TIGARD'S ROLE IN FUTURE DECISIONS RELATED
TO THE MOS OPTION
Yes No
Mayor Snider ✓
Council President Goodhouse V
Councilor Newton V
Councilor Lueb V
Councilor Anderson V
6. NON-AGENDA ITEMS
City Manager Wine said that staff has been working on responses to Council's April 21 discussion
on ways the City could offer economic relief during the pandemic. She said they have been
working on utility payment assistance, business outreach, a campaign to show support to
businesses, a digital access plan and ensuring that staff report to the Council on communications.
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She has been hearing questions from Council and wanted a discussion to get consensus about the
assistance programs staff should bring forward for consideration.
At the May 12 meeting staff will bring forth initiatives to delay utility rate increases to January
2021 for all customers,waive the water base charge to unemployed utility customers, other rate
relief and a communications plan related to backflow testing. She asked if Council had other ideas
they want staff to explore.
Council President Goodhouse asked if anything was offered for businesses that have had to close,
such as waiving base water charges, delaying alarm permit and business license payments and
waiving late fees. Mayor Snider said, "late fees in general"was a broad statement and asked for
clarification. Council President Goodhouse said he advised waiving late fees for utility bills, alarm
permits and business licenses, and waiving base water fees, especially for small businesses. He did
not recommend waiving fees for development. In response to a question from Mayor Snider
about what defined a small business, Council President Goodhouse defined it as one with under
50 employees but thought staff may have better criteria.
City Manager Wine noted that business licenses renew in January, but alarm permit renewals roll
out over the year. She asked Councilor President Goodhouse what time period he was suggesting
for late fee waivers, and he suggested 3-6 months after the emergency declaration is lifted.
Councilor Lueb said she appreciates the work staff has done on this and she was supportive of
utility bill relief for businesses, suspending late fees for business licenses and alarm permits,but
was not sure about delaying the payment for business licenses. City Manager Wine clarified that
police staff have received one request for an alarm permit waiver and staff received one request
for a business license refund. She said the City would not necessarily know when a business
closes.
Councilor Newton supported waiving the base water charge for small businesses and didn't have
an issue with waiving late fees for business licenses. She said staff could look at ways to refund
business license fees if a business closes. She was concerned about waiving alarm fees because the
City would still have to respond to the alarm calls and there is a cost to that. Council President
Goodhouse clarified that he did not want to waive alarm permit fees, just collect them after the
emergency ends.
Councilor Anderson clarified with City Manager Wine that alarm permits are generally$25 or$50
and said most people will pay it. He said it is not a big amount unless the business has closed. He
suggested considering waivers on a case by case basis. Mayor Snider asked if they apply the waiver
for not paying at all or not having to pay a late fee. Councilor Anderson said he meant a 90-day
suspension of payment. City Manager Wine said she would call that a grace period and staff can
explore this.
Youth Councilor Turley expressed support for utility bill and alarm permit relief.
Mayor Snider said since the business license fees are not due until January, they are not top of
mind now. He said the City only charges a fee for an alarm permit because it costs money to
manage the program. He questioned whether late fees should be charged in this environment.
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He said the City could indicate to the alarm owner that they will still owe but there is a grace
period of 90-days after the emergency period is lifted, and if they are paid by then, there should
not be a late fee. He felt it sends the wrong message to charge late fees during this health
emergency and it was like the City's position of not shutting off water for non-payment at this
time. City Manager Wine said she will explore with Police Chief McAlpine an application for
waiver or discuss not charging a late fee.
Finance and Information Services Director LaFrance described the proposal staff is planning to
bring forward at the next Council meeting. He said every single utility bill customer will receive
relief in the form of a delay in utility rate increases from July 1 to January 1.A typical household
would save $9 a month for six months. Commercial customers with 1-inch meters will see
significant savings of about$70 a month.
The City is expanding its existing program for low-income customers who previously could apply
to St. Vincent dePaul for up to $200 to pay their utility bills,up to 3 times a year. This will be
extended to the end of the year and there will be no dollar limit for people who qualify.
Those supplying proof of being directly affected by unemployment due to COVID receive a utility
billing credit of$40 on the $42 base fee. There is a budget of$750,000 for these economic relief
programs which is available through December or until the money is used.
Mayor Snider asked if non-Tigard residents who pay utility bills but reside outside of the city limits
are treated the same way and Mr. LaFrance confirmed that all customers will receive the same
assistance. Mayor Snider advised this be communicated to them if we go ahead with this program.
Finance and Information Services Director LaFrance said additionally,waivers for utility bill late
fees have been in place since the original emergency declaration. Residential customers fill out a
form and provide evidence from the State of Oregon that they are eligible for unemployment. He
said in terms of businesses,it is difficult because if we say all businesses,we will go through the
$750,000 very soon. He asked Council for criteria.Would it be businesses whose doors have
closed or those hit hard by unemployment, such as hospitality or the medical field, for example?
Council President Goodhouse said the criteria would be those business such as bars, restaurants,
salons, etc. that had to close or those that have experienced drastically limited business. They
would need to apply and show proof that they have been shut down or had drastic reductions.
Mayor Snider asked if collection for business fees could just be delayed for 90 days so the city does
not have to bear the entire cost. Finance and Information Services Director LaFrance asked if
Council recommends waiving utility fees,would it be for anything on the bill, or just specific
utilities? If customers are given longer to pay, how long do we give them? Mayor Snider
suggested six months. Council President Goodhouse suggested six months after the business
reopens.
Councilor Lueb said her concern with the proposed business relief is that Council was looking at
utility relief for residents who are struggling, and she wants to ensure that whatever is offered to
businesses is also offered to residents. She supported continuing the original plan of looking at
water base charges.
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Councilor Newton echoed Councilor Lueb's concern about making sure the City is looking at
utility relief for residents who are struggling during this time and that what is offered to businesses
is also extended to residents. She asked about residents who live in Tigard but are served by other
water districts. Finance and Information Services Director LaFrance replied that those residents
are billed for Tigard's sewer and stormwater,parks and street maintenance fees and will benefit
from relief from rate increases and if unemployed, are eligible for additional relief.
Councilor Anderson said base water charges are sometimes included in business leases. It would
be possible for a landlord to pocket the savings instead of passing it along to the leasee.
City Manager Wine summarized that two members of Council said the relief to businesses should
be the same as what is offered to residents. She heard consensus for waiver of the base charge.
She asked if there was consensus to explore additional support for businesses.
Council President Goodhouse said businesses were forced to shut down and he supported waiving
the base charge to help them. The businesses will repay it when they reopen so it is just a
repayment program on the business side.
Mayor Snider asked if there were at least three members that supported this. Councilor Anderson
said he preferred to see what staff brings to the discussion next week and any other relief should
be handled within the budget process.
Councilor Lueb echoed Councilor Anderson in support of waiving water base charges and looking
at other relief through the budget process. Because of uncertainty about effects in the next several
months, the City may need to put some money aside so it can immediately respond if something
else arises.
Mayor Snider said there was not a majority in favor of extending the relief given to residents to
businesses. He asked staff if they had enough information to bring back a proposal and City
Manager Wine and Finance and Information Services Director LaFrance confirmed they did.
7. ADMINISTRATIVE REPORT -None
8. EXECUTIVE SESSION -None
9. ADJOURNMENT
At 7:22 p.m. Councilor Lueb moved for adjournment. Council President Goodhouse seconded
the motion and City Recorder Krager conducted a roll call vote. Mayor Snider announced that the
motion passed.
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Yes No
Mayor Snider ✓
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
Councilor Anderson ✓
Carol A. Krager, City Recorder
Attest:
Jason B. Snider,Mayor
Date:
TIGARD CITY COUNCIL MEETING MINUTES — May 5, 2020
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City of Tigard
Tigard City Council Meeting Minutes
TIGARD May 12, 2020
1. BUSINESS MEETING
A. At 7:30 p.m. Mayor Snider called the City Council and Town Center Development Agency
meeting to order.
B. Deputy Recorder Patton called the roll.
Yes No
Councilor Anderson ✓
Mayor Snider ✓
Youth Councilor Turley ✓
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
C. Mayor Snider asked everyone to join him in the Pledge of Allegiance.
D. Call to Council and Staff for Non-Agenda Items—None.
2. PUBLIC COMMENT
A. Follow-up to Previous Public Comment
City Manager Wine commented that two neighborhoods have petitioned the City and copied
the Council with concerns about traffic issues in their area,including the Annand Heights
and Ascension Drive. She said that each neighborhood and street have unique challenges
that impact their use. Senior Engineer Tegan Enloe will be reaching out to residents in both
neighborhoods to let them know how the decisions were made and will engage them in a
conversation about how the City can respond to their complaints.
B. Tigard High School Student Envoy—
Sarah Gentry provided a brief report to Council regarding recent happenings at Tigard High
School since the school facilities were shutdown due to COVID-19.There are alternative
celebrations planned for graduation, as well as the first-ever virtual spirit days. She said she
loved being the THS envoy and is excited to introduce her replacement, Caroline Frisiras.
Caroline Frisiras introduced herself and said was excited to serve as the THS envoy. She said
that she participates in the Tigerettes dance team and is part of the National Honors Society
and Amnesty International at Tigard High. She told Council looks forward to working with
them all in the coming year.
The Mayor pulled Agenda Item 4.B. off the Consent Agenda in order to acknowledge Sarah
Gentry for her service to the City of Tigard as the past year's Tigard High School student
envoy. He read the entire resolution aloud.
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Councilor Lueb thanked Sarah Gentry for her service and made a motion to approve
Resolution 20-23. Councilor Newton seconded. Mayor Snider asked the Deputy City
Recorder to read the number and title of the resolution.
Resolution No. 20-23—A RESOLUTION ACKNOWLEDGING AND COMMENDING
SARAH GENTRY FOR HER SERVICE AS TIGARD HIGH SCHOOL STUDENT
ENVOY TO THE CITY OF TIGARD
Mayor Snider asked the Deputy City Recorder to conduct a roll call vote.
Yes No
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
The motion passed unanimously. Mayor Snider asked where Sarah would be attending
college and she said she would attend the Honors College at University of Oregon.
C. Update from Police Chief McAlpine—
Chief McAlpine presented the Police Strategic Dashboard to Council. She said that while
property crime is down 25 percent, media attention has highlighted the fact that commercial
burglaries are up 120 percent. Chief McAlpine said these burglaries are typically committed
by repeat offenders and now that the Washington County jail is accepting new inmates for
all felonies,it should help reduce this statistic.
She said that the Police Department has been actively engaged in the community and local
events,including processions and celebrations for community members and pets alike. She
said the Tigard Police bedtime story program has been successful and they've have been
operating with plenty of staff now that all hands are on deck. Countywide, she reported
trespass is up 90 percent with traffic accidents down 70 percent.
Councilor Newton asked if the S.R.O.'s (School Resource Officers) are currently serving on
patrol and Chief McAlpine confirmed.
Council President Goodhouse asked what the public can do to be more vigilant or safe
during this time. Chief McAlpine said that they have tried to communicate with the
businesses. She said the more eyes and ears we have out there, the better. Be aware of
businesses that are closed and help them out by keeping an eye on the property and giving
the police a call if something looks out of place.
D. Tigard Area Chamber of Commerce
Community and Member Engagement Director Love said she was excited to see Council
again. She said the Chamber has been as busy as they've ever been. Leadership Tigard has
gone digital with virtual trainings and tours. The Chamber is partnered with the City and
County to conduct webinars for local businesses able to reopen.
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She said they have been an information hub for local businesses, being a listening ear and
sending out information on assistance programs via email. They continue to host panels that
are available on the Chamber's website,YouTube channel and Facebook page.
Networking events have transitioned to fully digital and they've maintained their
participation numbers in the new format. She encouraged the public to view their events
calendar and get engaged.
Tigard Farmers Market is planning to open Sunday,May 31st.They are working on a vendor
customer and staff safety plan that will be released later this week. They are adding in the
opportunity to order items online through the "What's Good" app.
The Tigard Downtown Alliance Artwalk has been moved to the end of July. She said they
are trying to draw folks to downtown without creating a large gathering. To this end, there
will be no Street Fair this year. Tigard Drinks for Good will be returning in a digital format,
on Friday,May 22nd.
Mayor Snider thanked her for the thorough report and the Chamber for supporting our local
businesses. Ms. Love said they really appreciate the partnership with the City.
Council President Goodhouse said he likes the Chamber's frequent email communications
with local businesses. Heidi Lueb commended Ms. Love on how quickly the Chamber was
able to adapt to the new digital environment and said she thought they had been doing a
very good job.
E. Public Comment—There was none.
3. CONSENT AGENDA (Tigard City Council):
Mayor Snider said that the Consent Agenda is used for routine items such as approval of
minutes, receipt of council meeting calendars,proclamations, appointments to boards and
committees and approval of contracts or intergovernmental agreements with partner agencies.
Approval may be enacted in one motion without separate discussion. Anyone may request that
an item be removed by motion for discussion and separate action.
A. APPROVE CITY COUNCIL MINUTES:
• February 4, 2020
• February 11, 2020
• February 18, 2020
• February 25, 2020
• March 3, 2020
• March 17, 2020
B. COIWUDE' e _ e . ' e ..A - C AN\'D COMMENDING SARAH
6 ITAY FOR HER SERVICE AS TIGARD HIGH SCHOOL STUDENT ENVOY TO
THE CITY OF TIGARD [Considered under Agenda Item 3.B.]
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Councilor Anderson made a motion to approve the Consent Agenda. Council President
Goodhouse seconded. Mayor Snider asked the Deputy City Recorder to conduct a roll call
vote.
Yes No
Councilor Anderson V
Mayor Snider V
Council President Goodhouse V
Councilor Newton V
Councilor Lueb V
The motion passed unanimously.
Mayor Snider announced that Council would convene as the Town Center Development Agency Board
for the next agenda item.
4. CONSIDER APPROVAL OF THE THIRD AMENDMENT TO THE DEVELOPMENT
AND DISPOSITION AGREEMENT WITH AVA DEVELOPMENT,LLC
Redevelopment Project Manager Farrelly explained staff are requesting Board action to approve
Amendment #3 to the Development and Disposition Agreement with AVA Development,
LLC. The agreement is for AVA to purchase 2 agency-owned properties in downtown Tigard
and construct a 4-story building.
The only outstanding item is the documentation for a final financing plan. Project Manager
Farrelly said that COVID-19 has created a lot of uncertainty in financing commercial
development. AVA Development is requesting a 6-month extension to finalize financing for the
project. Staff recommend approval of the third amendment. Project Manager Farrelly introduced
guests Amy Saberiyan and Homayoon Haddad from AVA Tigard Development.
Chair Snider asked if Ms. Saberiyan if she had anything to add before the Council asked
questions. Ms. Saberiyan said that it is a challenging time for everyone, especially financially.
They have been in touch with one of their prospective financiers,but they are not considering
any additional financing currently. She said they would love to get the extension.
Director Goodhouse said he had no questions and that he understood need for an extension.
Director Lueb said that she is in support under the circumstances and had no questions.
Director Newton said that she appreciates that this is a challenging time and progress has been
made.
Director Anderson clarified that the extension was until November 2020. He asked if it could
start earlier if the funding was secured at an earlier date. Project Manager Farrelly confirmed that
November 12,2020 was a deadline and action can take place in advance of that date. Youth
Councilor Turley had no questions.
Director Anderson made a motion to approve the Third Amendment to the Development and
Disposition Agreement with AVA Tigard Development,LLC. Director Lueb seconded. Chair
Snider asked the Deputy City Recorder to conduct a roll call vote.
TIGARD CITY COUNCIL MEETING MINUTES — May 12, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 12
Yes No
Director Anderson ✓
Chair Snider ✓
Director Goodhouse ✓
Director Newton ✓
Director Lueb ✓
The motion passed unanimously.
Mayor Snider announced that the City Council will reconvene for the remainder of the meeting.
5. QUASI-JUDICIAL PUBLIC HEARING:APPEAL OF THE ART RUTKIN
ELEMENTARY SCHOOL CONDITIONAL USE PERMIT
Associate Planner Bilodeau introduced the continuation of the appeal of the Art Rutkin
Elementary School Conditional Use Permit. The goal tonight is for Council to deliberate and
reach a tentative decision. She explained that staff are available to answer questions,but because
the public record is now closed,no new facts or evidence may be presented.
City Attorney Rihala responded to the final written argument from the applicant. She explained
that the only issue raised by the appellant is only a matter of clarification. She said that the
appeal refers to compliance with the sanitary sewer service only.
Assistant Planner Bilodeau said the Conditional Use Permit (CUP) meets the Tigard Community
Development Code. Therefore, staff recommend denying the appeal and upholding the approval
of the CUP by the Hearings Officer. Once Council reaches a tentative decision, they will prepare
findings for adoption at next week's Council meeting.
Mayor Snider asked for Council deliberations. He said that if the Council should step outside the
record, staff should let them know.
Councilor Lueb asked if the appeal was successful,removing lots 1 and 2,how would that affect
the plans for the site?Assistant Community Development Director McGuire said if the appeal is
upheld, the CUP decision is conditioned so that no permits would be issued until the final
partition plat is recorded. Then the District could try again with a different partition plan or
move forward with the site as a single lot.
Councilor Lueb asked if there had been any other instance in which a utility line was constructed
across a lot not set to be developed. Assistant Community Development Director McGuire said
that he does not recall another scenario in which these were the circumstances.
Councilor Anderson said he agreed with staff and that he appreciated their summary. He said
everyone wants services closer to their lot,but it was a good decision. He had no further
questions.
TIGARD CITY COUNCIL MEETING MINUTES — May 12, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 12
Councilor Newton said she had similar concerns to Councilor Lueb. She said she is curious to
see what happens if the Court of Appeals rules differently. Under the current circumstances, she
thinks it is appropriate to deny the appeal.
Council President Goodhouse had no additional questions.
Mayor Snider asked staff to explain their perspective. Several issues have been raised by the
adjacent property owner and he would like to know why staff don't think any of them are
important. He asked if City Attorney Rihala could weigh in. City Attorney Rihala deferred to
Assistant Community Development Director McGuire.
Mr. McGuire said that they are treating the site as two lots, since its partition has been
completed through the City's process.Therefore, they only apply the criteria that regulates
utilities on the lot planned for development (Lot#1). One requirement is that sanitary sewer
must be supplied to and through the lot to be developed.
Mayor Snider clarified that that requirement has been met with the plans as proposed and Mr.
McGuire confirmed. He said the sloping of the lot required the sanitary sewer be in a certain
area to be gravity-fed. Mayor Snider clarified the development of the stormwater facility on the
adjacent lot does not trigger the requirements of a project on Lot#2 and Mr. McGuire
confirmed. Mayor Snider said he had no further questions.
He asked if the Council needed to take a vote and City Attorney Rihala confirmed they should
vote on a tentative decision so that staff may prepare findings to bring back next week.
Mayor Snider asked if there were alternative conditions suggested by the adjacent property
owner and if staff thought any were appropriate to include in the final conditions. Assistant
Director McGuire said no, none of the neighbors' suggestions were employed since none were
required by the Tigard Development Code. He explained that these items were brought up
before the Hearings Officer and they did not deem it required. Mayor Snider said that he had
concluded he supports the tentative denial of the appeal.
Councilor Anderson made a motion to tentatively deny the appeal by Kevin and Gillian Dressel
of CUP2019-00001/ SLR2019-00003/ADJ2019-00008-00009 and direct staff to prepare
findings for adoption by Council on May 19th. Council President Goodhouse seconded. Mayor
Snider asked the Deputy City Recorder to conduct a roll call vote.
Yes No
Councilor Anderson ✓
Mayor Snider V
Council President Goodhouse V
Councilor Newton V
Councilor Lueb V
The motion passed unanimously. He said this would come back before Council with final
findings in the next week. City Attorney Rihala confirmed that would be the conclusion of this
hearing.
TIGARD CITY COUNCIL MEETING MINUTES — May 12, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 12
6. CONSIDERATION OF A RESOLUTION TO APPROVE UTILITY FEE CREDITS
Finance and Information Services Director Toby LaFrance presented this item to Council. He
explained that the resolution tonight would enable additional utility billing assistance programs.
Director LaFrance reviewed all of Council's COVID-related actions to date. He said that Tigard
currently offers a low-income assistance program contracted through St. Vincent DePaul. They
use Housing and Urban Development (HUD) standards to determine eligibility.
Director LaFrance said that staff are proposing the City run an expanded utility assistance
program administered by St. Vincent DePaul.The program would remove limits on number and
amount of payments allowed,providing greater access to relief for those residents who are
eligible.
This expansion is possible with up to $750,000 in utility funds. Director LaFrance said that
further assistance would increase the risk of impacting the City's bond rating and ability to meet
bond covenants. Staff would wait to increase the program's expenditures until a mid-year
analysis could be completed.
The other utility assistance program would credit all utility customers $40. This represents the
average base fees charged to the typical household in Tigard. He explained that will help make
administering the program less burdensome for staff.
Relief would be offered to households with residents experiencing unemployment and available
to any household that receives a bill from the City. Businesses that have been forced to close or
otherwise adversely affected by the COVID pandemic will be eligible for a$40 credit. This too is
available to any business that received a bill from the City. Director LaFrance explained further
details related to administration of these programs.
In conclusion,Director LaFrance relayed the communications plan for implementing these
programs. Staff plan to promote the program on the website and social media,in addition to
reaching out to partner utility providers. All water customers will also receive relief program
information in the KnowH2O publication that is included with utility bills.
Council Discussion and Consideration: Resolution No. 20-24
Youth Councilor Turley thanked Director LaFrance and said she appreciated all the extra time
staff had been putting into developing these programs.
Council President Goodhouse echoed the sentiment, thanking staff for their hard work and
including businesses in their new proposal. He asked if the credit could by limited to only
residents of the City of Tigard, since the City utilities also serve areas not incorporated into the
City. Director LaFrance explained that the City's intergovernmental agreements with partner
agencies would prevent them from treating those customers any different than Tigard residents.
Mayor Snider confirmed that from an equity standpoint that would be unacceptable.
Councilor Lueb recused herself for having a conflict of interest on this item. Councilor Newton
thanked staff for their responsiveness to Council in creating this relief program quickly.
Councilor Anderson had no questions.
TIGARD CITY COUNCIL MEETING MINUTES — May 12, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 12
Mayor Snider echoed appreciation for staff that have worked to develop these programs. He
said he would like to communicate information about these programs to the local social service
agencies that serve the local community as well as neighboring cities.
Mayor Snider clarified that both households and business customers will both be eligible for a
$40 credit. Director LaFrance explained that in the interest of making the program last as long as
possible, they had decided to limit relief to $40 for both categories of customers. He added that
they could always adjust the amount as the Council desired.
Council President Goodhouse asked if each business would be eligible for a credit or would it be
only the landlord. Director LaFrance explained that the relief is provided per customer.
Businesses that are sublet may not be eligible if they are not a customer of the City of Tigard.
Council President Goodhouse made a motion to approve Resolution 20-24. Councilor
Anderson seconded. Mayor Snider asked the Deputy City Recorder to read the number and title
of the resolution.
Resolution No. 20-24—A RESOLUTION APPROVING A MONTHLY UTILITY CREDIT
FOR UNEMPLOYED RESIDENTIAL CUSTOMERS OF TIGARD UTILITIES
Mayor Snider asked the Deputy City Recorder to conduct a roll call vote.
Yes No Abstain
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
The motion was passed with 4 yes votes and one abstention.
7. CONSIDERATION OF A RESOLUTION TO WAIVE ALARM PERMIT FEES
City Manager Wine presented this item to Council,who had requested staff look into waiving
certain late fees. She explained that only two fees on the City's Master Fees and Charges
schedule accrue late fees: alarm permit and business license fees. Therefore, one option for
Council is to defer or waive certain fees associated with the alarm permit program.
Staff have brought a resolution that would defer the due date for fees associated with the initial
permit fee,waiver of late fees and to suspend permit revocations through December 31, 2020.
The program is designed to ensure the public to continue to maintain and report their alarm
systems to the Tigard Police to reduce false alarms.
Tigard Municipal Code (TMC) in Chapter 11.08 requires users have an alarm permit and this
resolution would not remove that requirement and permit program enforcement would
continue. Repeated violations of the TMC would continue to accrue fees.
Council Discussion and Consideration: Resolution No. 20-25
Councilor Anderson and Councilor Lueb had no questions on the proposal.
TIGARD CITY COUNCIL MEETING MINUTES — May 12, 2020
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Councilor Newton said she thought this was a good resolution and it was important people
continue to file their alarm permits. She felt this was a good way to address this issue.Youth
Councilor Turley said she agreed with Councilor Newton's statements.
Council President Goodhouse thanked staff for their work and said every little bit helps the local
businesses. Mayor Snider clarified this resolution affects both residences and businesses. City
Manager Wine confirmed it would impact any alarm permit holder.
Council President Goodhouse made a motion to approve Resolution 20-25. Councilor Lueb
seconded. Mayor Snider asked the Deputy City Recorder to read the number and title of the
resolution.
Resolution No. 20-25—A RESOLUTION DEFERRING CERTAIN ALARM PERMIT FEES
UNTIL DECEMBER 31,2020 AND WAIVING LATE FEES
Mayor Snider asked the Deputy City Recorder to conduct a roll call vote.
Yes No
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
The motion passed unanimously. Mayor Snider asked staff about the communications plan for
rolling out these two assistance programs.
City Manager Wine said they could certainly do press releases for both programs. She said that
alarm permit fee due dates vary throughout the year,but that staff would certainly advertise the
ability to waive late fees and delay payment.
8. COVID-19 RESPONSE AND RECOMMENDATIONS
City Manager Wine introduced this item to Council,which relates to further efforts to respond
to the COVID-19 pandemic emergency. She explained Assistant City Manager Kathy Nyland
would present a digital access plan before Economic Development Manager Lloyd Purdy
presents on the "Tigard Works" program.
Digital Access Plan
Assistant City Manager Nyland said staff aimed to create solutions to the issue of widespread
internet access. She said staff have reactivated public Wi-Fi at the City's public facilities,
including the IT office,Public Works building, and the Library. They plan to further expand
access by making public access permanent at those facilities and expanding the Library's hot
spot program. She said that staff were also considering a communitywide survey to identify
barriers and how to overcome those. The result would be a long-term digital access plan that
addressed digital equity.
TIGARD CITY COUNCIL MEETING MINUTES — May 12, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 9 of 12
Councilor Lueb had no questions but thanked City staff for really hearing the Council's concerns
about equity and digital access. Councilor Newton said investing in the hot spot program at the
Library will be important. She has been hearing that the school district may have information
that would be useful in moving forward. Assistant City Manager Nyland said that they were
working with the school district on this project.
Councilor Anderson said he agreed with previous comments. He thought the hot spot idea was
interesting and pondered when funding would need to be allocated to this item.
Youth Councilor Turley echoed Councilor Lueb's comments and said she really appreciated the
City working to address this issue.
Council President Goodhouse said he liked the idea finding out what the needs are in the
community and potential partnerships. He agreed digital access was an important consideration.
Councilor Newton questioned if this item would be included in the budget and Assistant City
Manager Nyland said it had not been included, but that they would have a discussion during the
budget meetings as a Budget Committee.
Council President Goodhouse added that he thought it may be advantageous to contact the
wireless and broadband providers in order to get the cost of providing public access donated to
the City.
Tigard Works Programs
Economic Development Manager Purdy explained that the "Tigard Works"has become an
umbrella term for three separate assistance programs for local businesses. This program
emphasizes cooperation with the business community and allows staff flexibility in how they
approach providing community support.
Tigard CARES
Tigard CARES is a grant and loan program using City funds leveraged to provide almost$1
million in economic assistance to local businesses. A total of 95 grants have been awarded thus
far and a small loan phase is in progress. Economic Development Manager Purdy navigated to
the program's website and shared stories from grant recipients.
$hop Tigard
$hop Tigard is a promotional application that shows the public what is open for business that
launched within days of the emergency declaration.The information is crowdsourced by the
community. Economic Development Manager Purdy navigated to the $hop Tigard website and
showed the Council its functionality. He explained that through this application, the public can
search for places to eat or shop on an interactive map, or sort by type of business.
Recovery Ready
This final component is a webinar training program for businesses in partnership with
Washington County and the Tigard Area Chamber of Commerce. Economic Development
Manager Purdy said it focuses on four major sectors: retail, restaurants, personal services, and
professional services.These webinars will include a sector-specific technical expert to train
owners and staff to safely reopen businesses. The webinar includes a self-certification program
so the public can know the business has undergone the Recovery Ready webinar training.
TIGARD CITY COUNCIL MEETING MINUTES — May 12, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 10 of 12
Mayor Snider thanked staff for the communications component at the end of the presentation.
He asked staff to ensure the programs are sufficiently promoted to engage the community.
Council President Goodhouse said he thought the program was great and just what businesses
need right now. He suggested tapping business coaches and social media experts to help spread
the word and get people involved. He added that the $hop Tigard website is a good way to find
out where to shop and when they are open.
Youth Councilor Turley had no comments or questions. Councilor Lueb said she was impressed
with what staff had accomplished and all the assistance they have been able to provide to
residents and businesses. She thanked staff for all of their hard work to get Tigard going again.
Economic Development Manager Purdy said it had truly been a team effort.
Mayor Snider said the reopen ready program will be needed across the metro area and asked
whether other cities and chambers had already been developing programs of their own.
Economic Development Manager Purdy said with Council's permission he'd like to share this
program with other agencies. He mentioned it to his economic development colleagues at
Washington County and they were very enthused. Mayor Snider emphasized that the need is
humongous.
Councilor Anderson thanked Economic Development Manager Purdy and his team. He thought
the website was very professional and well organized.
Councilor Newton stated she appreciated the work these staff do to support local businesses in
Tigard. She added some ideas for sharing these programs with public, such as through social
media.
Mayor Snider said he thought the Council was fortunate to have brought back the more robust
economic development program in previous years.
Council President Goodhouse suggested a program or contest to help promote shopping at local
businesses.
9. NON-AGENDA ITEMS—None.
10. ADMINISTRATIVE REPORT
City Manager Wine provided a brief administrative report on a reopening plan. She reviewed the
state's reopening plan and explained that the City could not open until the County submitted a
reopening plan to the state for approval. She said the three metro counties are looking to
coordinate reopening in a general sense.
City Manager Wine asked if Council needed more information to better understand the City's
process for creating a reopening plan. She added that because the EOC is activated, the City is
required to report to and through Washington County about reopening. She said they have
created a reporting foundation and have completed City plans for phase one.
TIGARD CITY COUNCIL MEETING MINUTES — May 12, 2020
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She stated that the plan would be phased and that staff that can work remotely will continue to
do so until later phases or reopening. She offered to provide additional information to Council
as these plans progress.
Mayor Snider said that knowing changes in the customer/resident interaction would be relevant
and the Council should be apprised. He cited opening dog parks and public restrooms
specifically.
Councilor Newton echoed what Mayor Snider said about keeping the Council apprised of
changes in the customer experience. She also asked about budgeting to implement retrofits at
some City locations.
12. EXECUTIVE SESSION—None scheduled.
13. ADJOURNMENT
At 9:40 p.m., Council President Goodhouse made a motion to adjourn. Councilor Anderson
seconded. Mayor Snider asked the Deputy City Recorder to conduct a roll call vote.
Yes No
Councilor Anderson ✓
Mayor Snider V
Council President Goodhouse V
Councilor Newton V
Councilor Lueb V
Caroline Patton, Deputy City Recorder
Attest:
Jason B. Snider,Mayor
Date:
TIGARD CITY COUNCIL MEETING MINUTES — May 12, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 12 of 12
AIS-4246 4.
Business Meeting
Meeting Date: 06/23/2020
Length (in minutes): 5 Minutes
Agenda Title: Award Prize to 2020 If I Were Mayor Student Contest
Winner Maeve Keast
Prepared For: Joanne Bengtson Submitted By: Joanne
Bengtson,
City
Management
Item Type: Update, Discussion, Meeting Type: Council
Direct Staff Business
Meeting -
Main
Public Hearing No
Newspaper Legal Ad Required?:
Public Hearing Publication
Date in Newspaper:
Information
ISSUE
Should Mayor Snider award a prize for the poster contest to Maeve Keast, a 5th grader at
Templeton Elementary?
No student applications were submitted in the essay and digital categories.
STAFF RECOMMENDATION / ACTION REQUEST
N/A
KEY FACTS AND INFORMATION SUMMARY
Mayor Snider and the Oregon Mayors Association invited Tigard students to enter the 2020
"If I Were Mayor, I would..." contest and share their creative ideas about what they would do
as Tigard's mayor. Local winners in each category will be awarded a $50 Visa gift card and
recognition at the Tigard City Council meeting on June 23, 2020.
The winning entries will go to Salem to compete in the statewide contest for a chance to win
a gift worth $500. Statewide winners will receive their prize during the OMA Annual
Conference August 2020 in North Bend, Oregon. Mayor Snider will select one winner in each
category with a submission from students: Poster (Grades 4-5), Essay (Grades 6-8), Digital
Media Presentation (Grades 9-12).
OTHER ALTERNATIVES
If no entries are submitted or no suitable work is available to represent Tigard in the state
contest, Mayor Snider could award no prizes.
COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS
N/A
DATES OF PREVIOUS CONSIDERATION
The city has participated in this contest with the Oregon Mayors Association since 2006.
Fiscal Impact
Cost: 55.00
Budgeted (yes or no): Yes
Where Budgeted (department/program): 100-0500
Additional Fiscal Notes:
No applications were recieved for the essay or digital contest. This is the cost of one prize to
be awarded.
Attachments
2020 Contest Rules and App
Poster Winner - Keast
If I were
Mayor,1
would • • •
* * 2020 Student Contest Official Entry Form * Grades 4-12 *
What Does a Mayor Do?
Mayors are at the head of the 242 incorporated cities in Oregon.The mayor is the most prominent elected official in municipal governments all
across Oregon.There is only one mayor who is the leader for the community,elected by the people—or in a few cases appointed by their city's
councilors—to hold the top spot in their local government.
Routinely,mayors preside over the elected city council in their cities.Like a chairman of the board,they structure the meetings,bring city business
to the table and execute it with honor,integrity and typically with good humor.Councils meet frequently and cover a wide range of community
business including making the city's laws and regulations.
Mayors are collaborative,working together through organizations like the Oregon Mayors Association and they coordinate closely with the
leadership of other cities,counties and the State of Oregon.Though their work is important and time-consuming,almost all mayors in Oregon
serve their communities as unpaid volunteers,as do their councils.
Mayors often give an annual"State of the City"address to the community,summing up consequential events of the preceding year.This represents
a report card on the city.What mattered?What changed?How were problems faced?And finally,what opportunities and challenges lie ahead in
the new year and how will they be addressed?
So the mayor is a busy and important person in service to the citizens of his or her community.A mayor brings ideas,energy and wisdom together
at the top to make their community a better place to live.
What Services Do Oregon Cities Provide?
City services are different in each city to meet the unique needs of the residents of the community.Even though each city in Oregon is different,
just as the people who live there are different,services typically provided by cities may include those listed below.Cities do not have jurisdiction
over schools or county functions such as the sheriff's department and county jails.
Many Cities Provide...
* PUBLIC SAFETY—Police,Fire,Ambulance Service
* LAND USE —Planning,Zoning,Code Enforcement
* TRANSPORTATION —Street,Sidewalk and Bridge Construction,Maintenance,Traffic Safety,Public Transit
* UTILITIES—Water,Sewer,Trash Collection,Electric Power,Cable,and/or Natural Gas
* RECREATION/CULTURAL—Parks,Recreation,Libraries,Cultural Facilities
* LEGAL—Ordinances protecting the public health,safety and welfare of the community;Municipal Court
* ECONOMIC DEVELOPMENT—Job Creation,Neighborhood Affordable Housing Development,Business Recruitment and Retention
If I were
Mayor,1
wo„ ,„ • • •
* * * * 2020 Student Contest * Grades 4-12 * * * *
i j Mayor Snider and the Oregon Mayors Association invite you j*4
win a to enter the 2020 "If I Were Mayor, I would...” contest. Win a gift
s5o Visa lcworth$5001
Local) Share your creative ideas about what you would do as Tigard's mayor.Local winners in each category will be (statewide)
kipm
* o awarded a$50 Visa gift card and recognition at the Tigard City Council meeting on May 12,2020.The
winning entries go to Salem to compete in the statewide contest for a chance to win a gift worth$500!
First-place statewide winners and their parent(s)will be recognized at an awards luncheon during the OMA
Summer Conference in North Bend,Oregon,August 6—8,2020.
CONTEST DEADLINE: Thursday, April 9, 2020 at 5 p.m.
GENERAL RULES CONTEST ENTRY RULES
* All submissions must be POSTERS: Grades 4-5
accompanied by a completed * The poster contest is open to students enrolled in grades 4 and 5 or being home-schooled at the same
entry form.All forms must be grade level for the 2019-20 school year.
signed by the student's parent
or guardian.Entry forms may * Poster size must be a minimum of 17 inches and a maximum of 28 inches in height or width.
be photocopied. * Students are encouraged to be creative and mayuse anyart medium e.
g ( g.,poster paints,felt pens,
* Only one submission per colored pencils,pastels,crayons,etc.). The poster may be in color or black and white.
student will be accepted at the * The student's name and a daytime phone number or email address for their parent or guardian
state level. must appear on the back of the poster.
* Submissions will not be ESSAY: (Grades 6-8)
returned and will become
the property of the Oregon * The essay contest is open to students enrolled in grades 6 through 8 or being home-schooled at the
Mayors Association(OMA). same grade level for the 2019-20 school year.
* OMA retains the right to
* Essays must be at least 500 words but no more than 1,000 words in length and typed.
publish essays and posters * The student's name and a daytime phone number or email address for their parent or guardian must
along with the names and appear at the top of the essay.
likenesses of each student.
DIGITAL MEDIA PRESENTATION—VIDEO,POWERPOINT,PREZI,ETC.: (Grades 9-12)
* Previous statewide winners
may participate but are not * The digital media contest is open to students enrolled in grades 9 through 12 or being home-schooled
eligible to receive prizes. at the high school level for the 2019-20 school year.
* Presentations must be one to three minutes in length and submitted on disc or emailed.
* League of Oregon Cities(LOC)
employees and dependents * The student's name and a daytime phone number or email address for their parent or guardian must
are not eligible to enter. be written on the disc or disc sleeve.
TIGARD STUDENTS ONLY—Submit your original work with a complete entry form to: Ivo N Mq o
City of Tigard
II v Attention:Joanne Bengtson o '
13125 SW Hall Blvd.,Tigard,OR 97223 ''
TIGARD Questions?Call 503-718-2476 9s',v9
6 Digital submissions:joanne@tigard-or.gov sociAT•o
If I mMayor,
ere
1
wove • • •
* * 2020 Student Contest Official Entry Form * Grades 4-12 *
(This form must accompany EVERY contest entry)
Judging Criteria
Judging of the local contest will be conducted by your city officials. A panel of Oregon mayors will conduct statewide judging.
In selecting the winners,the judges will consider:
* CREATIVITY — Does the student demonstrate curiosity and originality?
* CLARITY/SINCERITY OF THOUGHT— Is the submission well thought out and organized?
* PROPER USE OF GRAMMAR — Does the submission contain proper spelling,grammar and punctuation?
* SUBJECT RELEVANCY— Are the major points relevant to the role of a government leader?Does the student demonstrate
an understanding of municipal government and the job of mayor?
PLEASE PRINT CLEARLY
Name• Grade:
Home address:
City/state/zip:
School: Sponsoring teacher:
Name of parent/guardian:
Email address: Daytime phone:
Signature of parent/guardian(required for students underage 18):
Verification Statement: I hereby verify that the student whose name appears on this entry form produced the work submitted.
Signature of teacher or parent/guardian.
Print name: Relationship:
Submissions must be accompanied by a completed entry form and be received no later than April 9, 2020.
Student last name: City represented:
TIGARD STUDENTS ONLY—Submit your original work with a complete entry form to:
City of Tigard,Attention:Joanne Bengtson, 13125 SW Hall Blvd.,Tigard,OR 97223
Digital submissions to joanne@tigard-or.gov
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AIS-4258 5.
Business Meeting
Meeting Date: 06/23/2020
Length (in minutes): 5 Minutes
Agenda Title: Receive Legislative Session Summary from Representative Doherty
Prepared For: Joanne Bengtson, City Management
Submitted By: Joanne Bengtson, City Management
Item Type: Resolution Meeting Type: Council
Update, Discussion, Direct Staff Business
Meeting -
Main
Public Hearing: No Publication Date:
Information
ISSUE
Should Council recieve a recap of the 2020 Oregon Legislative session?
STAFF RECOMMENDATION / ACTION REQUEST
N/A
KEY FACTS AND INFORMATION SUMMARY
This will be Representative Doherty's last year of service as Tigard's state representative as she
has chosen not to run for another term of office. Rep. Doherty will share an update on the
2020 legislative session and any prospects for a special session to be called by Governor
Brown in response to COVID-19, and comments about the upcoming state biennial budget.
OTHER ALTERNATIVES
Council could decide not to receive an update on the 2020 legislative session.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
N/A
DATES OF PREVIOUS COUNCIL CONSIDERATION
N/A
Attachments
Resolution of Thanks for Rep. Doherty
Policy Proposals for Special Session #1
CITY OF TIGARD,OREGON
TIGARD CITY COUNCIL
RESOLUTION NO.20-
A RESOLUTION THANKING MARGARET DOHERTY FOR 11 YEARS OF SERVICE AS STATE
REPRESENTATIVE FOR THE CITY OF TIGARD AND RESIDENTS FROM OREGON HOUSE
DISTRICT 35.
WHEREAS,Margaret Doherty will retire on January 10, 2021, completing 11 years of outstanding service
to the City of Tigard, Oregon as its legislative representative from House District 35; and
WHEREAS, Representative Doherty has earned the admiration and respect of her fellow legislators and
administrators for her dedication,professionalism, sense of humor and hard work in the way she has
carried out her responsibilities as Tigard's State Representative since 2009; and
WHEREAS, Representative Doherty has been a skilled and effective hands-on legislator who consistently
focused on the needs of residents,businesses, educators and students and first responders with reliable
and responsive assistance; and
WHEREAS, One of Representative Doherty's most constant gifts has been her dedication to youth. Her
contributions as a volunteer with Tigard's Peer Court helped to alleviate some of the burden on an over-
loaded juvenile justice system while filling a gap in municipal service hungry for volunteers at every level.
Her steadfast encouragement of these youth helped them get back on track and foster a belief that one
lapse in judgment need not derail their future contributions to our community; and
WHEREAS, Representative Margaret Doherty's legislative position caps a lifetime of public service
choices. She began volunteering with the Tigard Public Library in 1999 and contributed more than 1,000
hours to the city. Her volunteer service also included complex work as a member of the city's Planning
Commission, and fun& friendly competition in the Mayor's Paddle Challenge from Cook Park,while
wearing a tiara. Her contributions have been widely divergent but always given with a deep and abiding
appreciation for her community; and
WHEREAS,Margaret has freely given her time and talents to many of the projects that have built Tigard.
She helped the City Council hire our City Manager by participating in the Assessment Center, she
petitioned Oregon's federal delegations to advocate for Southwest Corridor light rail study to alleviate
traffic and congestion through her district, she tirelessly advocated and shared her guidance for expanding
the city's workforce and economic development through the Hunziker Industrial Core,Tigard Street
Heritage Trail development, downtown Tigard festival support and grant funding, adding reporting
requirements for safe schools from acts of harassment,intimidation,bullying or cyberbullying and in our
schools,voted to expand the Oregon Department of Transportation's authority to allow cities like Tigard
the ability to designate speeds on highways within governing body's jurisdiction, achievements for
enhanced and expanded support for legislation that protects first responders; and
RESOLUTION NO. 20-
Page 1
WHEREAS, the Tigard City Council is honored to recognize and thank State Representative Margaret
Doherty for her advocacy and dedication to our community and for her adherence to the highest
standards of compassion,inclusion and equity-minded experiences among constituents in House District
35; and
NOW,THEREFORE,BE IT RESOLVED by the City Council that:
SECTION 1: The Tigard City Council,residents and city staff hereby commend Rep. Margaret
Doherty for her wise counsel, and patient advice,unmatched sense of humor,
kindness, and graciousness has enriched those who know her and have worked
with her, and for modeling the values and high standards that contribute to a
lifetime of successful public service.
SECTION 2: The City of Tigard Council and city staff congratulate Rep. Doherty upon the
occasion of her retirement from the State Legislature and extend warmest wishes
for an enjoyable and relaxing future.Although we would happily welcome her
volunteer service should retirement get boring.
SECTION 3: This resolution is effective immediately upon passage.
PASSED: This day of 2020.
Jason B. Snider,Mayor
City of Tigard
ATTEST:
Carol A. Krager, City Recorder
RESOLUTION NO. 20-
Page 2
Policy Proposals — Special Session #1
Police Accountability
Concept LC /Bill
1. Transparency of Police Discipline Records 78 /HB 4207
2. Independent Investigation of Use of Force 79/HB 4201
3. Duty to Report and Intervene 80/HB 4205
4. Protecting Freedom of Speech and Assembly from Excessive Force 81 /HB 4208
5. Discipline Guidelines and Arbitration Decisions 49/ SB 1604
6. Outlaw use of Respiratory Restricting Restraints 83 /HB 4203
Following Up on Joint Committee on Coronavirus Response
Concept LC /Bill
7. Commercial eviction moratorium EO 20-11 90/HB TBD
8. Residential eviction moratorium EO 20-13
9. Foreclosure protections 85 /HB 4204
10. Super siting authority housing (select provisions from HB 4001, 2020) 45 /HB TBD
11. Remote notary provisions
12. Extend enterprise zone termination date from June 30, 2020 to December 31, 2020
13. Broaden use of IDA funds for emergency assistance for COVID pandemic relief
14. Race and ethnicity data fix for pandemic
15. Public meetings and local government operations EO 20-16
16. Protecting CARES Act payments EO 20-18
17. Court dates extension
Economic Recovery and Other Needs
Concept LC/Bill
18. CAT technical fixes and dairies (HB 4009, 2020) 53 /HB 4204
19. Eastern Oregon Border Board grant fund limitations (HB 4165A, 2020) 62 /HB 4209
20. Out of state placement and family first 51 / SB 1605
21. Small rural schools formula(HB 4044, 2020 -redraft but limited to lyr) 66/ SB 1607
22. Broadband—Rural Telecommunications Act(HB 4079, 2020) 39/SB 1603
23. Hospital Support/Guardian for people with High Needs 52 / SB 1606
24. Forestry MOU(HB 4168, 2020) 7 / SB 1602
25. State-run meat processing plant inspection program (HB 4152, 2020) 74/HB 4206
26. Student Success Act Budget Fix 91 /HB4211
27. Indian Child Welfare Act(HB 4148, 2020) tbd
28. Transportation STIF fix and drivers' license immunity 43 /tbd
29. End debt-based drivers' license suspensions (HB 4065, 2020) 97/HB4210
6/22/20
AIS-4313 6.
Business Meeting
Meeting Date: 06/23/2020
Length (in minutes): 10 Minutes
Agenda Title: INFORMATIONAL PUBLIC HEARING: Adoption of
the Budget, Making Appropriations, Declaring the Ad
Valorem Tax Levy and Classifying the Levy as Provided
Prepared For: Liz Lutz Submitted By: Carol
Krager,
Central
Services
Item Type: Motion Requested Meeting Type: Council
Resolution Business
Meeting -
Main
Public Hearing Yes
Newspaper Legal Ad Required?:
Public Hearing Publication 06/17/2020
Date in Newspaper:
Information
ISSUE
Oregon local budget law requires that a budget be adopted by the City Council prior to July 1,
2020, for fiscal year FY 2021 following approval by the Budget Committee and after a public
hearing as been held before the City Council.
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommends adoption of the Approved FY 2020-2021 budget with technical
adjustments considered by Council on June 16, 2020.
KEY FACTS AND INFORMATION SUMMARY
The Tigard Budget Committee, comprised of the City Council and five citizen members,
held two meetings on the City Manager's Proposed FY 2020-2021 budget on May 16, 2020
and May 21, 2020. At the May 21st meeting, the Budget Committee approved the Proposed
Budget with adjustments, and forwarded the Approved Budget to the City Council for
adoption.
At the June 16, 2020 City Council meeting, council approved the following three technical
adjustments to the approved FY 21 budget:
1. 2.6% COLA for SEIU union employees, as well as non-represented employees. This will
increase the budget by $660,429 across 12 operating funds. Tigard Police contract is still
in negotiations and is not included in this adjustment;
2. Reduce Community Events grants by $21,200 due to event cancellation because of the
COVID-19 pandemic. This will reduce General Fund expenditures by $11,700 and
reduce Transient Lodging Tax Fund expenditures by $9,500. These funds will be carried
over for next year's community events grant program;
3. Create a Police Levy Fund. This is a $0 net impact to the budget. The budget approved
by the Budget Committee placed police levy revenues and expenses in the General
Fund. This action will remove those dollars from the General Fund and place them in a
new Police Levy Fund dollar for dollar. This will increase the city's ability to clearly
report on how it is spending the levy dollars approved in May 2020. This is the action
that necessitated a continuance of the budget hearing from June 16, 2020 to June 23,
2020. Under Oregon Budget Law, a change by Council in the Budget Committee's
Approved Budget that exceeds 10% in any fund requires that the changes be noticed and
an additional public hearing take place. By creating a fund, that fund is being increased
by over 10% since the Budget Committee Approved budget had $0 appropriated in that
fund. To comply with state budget law, Tigard has noticed the changes on the city's
website, including the state required LB 1 budget form. The June 23rd hearing is the
additional public hearing.
The FY 2020-2021 City of Tigard Adopted Budget total requirements will be $336,446,613,
including appropriations of$189,876,580 as shown in the Exhibit A - Schedule of
Appropriations; the remaining $146,570,033 is the city's reserve for future expenditures.
OTHER ALTERNATIVES
Council can make additional changes to the Approved Budget up to 10% in any fund. By
Oregon Law, the FY 2020-2021 budget must be adopted by July 1, 2020.
COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS
DATES OF PREVIOUS CONSIDERATION
Tigard Budget Committee met on May 16, 2020 and May 21, 2020 to consider the Proposed
Budget. City Council discussed the Approved Budget at the City Council meeting on June 16,
2020.
Attachments
Resolution
Schedule of Appropriations
Presentation
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 20-
A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE APPROVED BUDGET, WITH
ADJUSTMENTS, MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY,
AND CLASSIFYING THE TFVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2021.
WHEREAS, two hearings by the Tigard Budget Committee on the budget document, as proposed by the City
Manager, were duly called and held on May 16, 2020 and May 21, 2020, where all interested persons were
afforded an opportunity to appear and be heard with respect to the budget;and
WHEREAS, the budget for the City of Tigard for the year beginning July 1, 2020 was duly approved and
recommended to the City Council by the regularly constituted Budget Committee at its meeting on May 21,
2020,after proceedings in accordance with Chapter 294,Oregon Revised Statutes ;and
WHEREAS, a summary of the budget as required by Chapter 294.438 was duly published in the Tigard Times,
a newspaper of general circulation in the city in accordance with Chapter 294.448;and
WHEREAS, a new fund will be created to account for revenues and expenditures related to the police service
levy approved by voters;and
WHEREAS, The Budget Subcommittee on Social Service and Community Events Grants met on Tuesday
June 9 and recommended that the grant amounts for the three events that stated they did not need their grants
due to COVID, be carried forward to next year, FY22. This will be an expenditure decrease to FY21 of
$11,700 in the General Fund and $9,500 in the Transient Lodging Tax Fund for a total decrease of$21,200.
The intent is for the General Fund portion to be available for social service and community event grants and
the Transient Lodging Tax portion to be available for community events in FY22;and
WHEREAS, a hearing by the Tigard City Council on the budget document as approved by the Budget
Committee, was duly called and held on June 16, 2020 and continued to June 23, 2020, where all interested
persons were afforded an opportunity to appear and be heard with respect to the budget;
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The council adopts the budget for FY 2020-21 as approved by council following the budget
hearing on June 16,2020 and continued to June 23, 2020.
SECTION 2: The amounts appropriated for each fund for the fiscal year beginning July 1, 2020, are shown
on the attached— Exhibit A Schedule of Appropriations as approved by Budget Committee
on May 21,2020 with adjustments made by council during the hearing on June 16,2020.
SECTION 3: The Council approves an interfund loan of up to $1,000,000 from the General Fund to the
Police Levy Fund for the purpose of cashflow to pay for operations prior to collection of
property tax revenues. The loan will be repaid prior to the end of Fiscal Year 2020-2021 with
no interest.
SECTION 4: The City of Tigard City Council hereby imposes the taxes provided for in the adopted budget
at the rate of $2.5131 per $1,000 of assessed value for its permanent rate tax; plus an
RESOLUTION NO.20-
Page 1
additional $0.29 per $1,000 local option levy property tax; and in the amount of$2,440,000
for debt service on general obligation bonds; and that these taxes are hereby imposed and
categorized for tax year 2020-21 upon the assessed value of all taxable property in the city as
follows:
General Government Limit
Permanent rate tax $2.5131/$1,000
Local Option Levy
Local Option Levy tax $0.29/$1,000
Excluded from Limit
General Obligation Bond Debt Service $2,440,000
SECTION 5: This resolution is effective immediately upon passage.
PASSED: This day of 2020.
Mayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO.20-
Page 2
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
General Fund
Policy and Administration 1,840,314 8,000 1,848,314 27,391 1,875,705
Community Development 4,137,033 0 4,137,033 53,141 4,190,174
Community Services 26,347,816 2,319,959 28,667,775 -2,043,459 26,624,316
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to TCDA 1,000 0 1,000 0 1,000
Loan to CCDA 0 0 0 0 0
Transfer 2,490,115 183,000 2,673,115 0 2,673,115
Capital Improvements 0 0 0 0 0
Contingency 1,650,000 0 1,650,000 0 1,650,000
36,466,278 2,510,959 38,977,237 -1,962,927 37,014,310
Gas Tax Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 3,560,730 0 3,560,730 15,891 3,576,621
Debt Service 0 0 0 0 0
Loan to TCDA 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 3,021,546 -1,824,600 1,196,946 0 1,196,946
Capital Improvements 0 0 0 0 0
Contingency 200,000 0 200,000 0 200,000
6,782,276 -1,824,600 4,957,676 15,891 4,973,567
City Gas Tax Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 566,476 0 566,476 0 566,476
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
566,476 0 566,476 0 566,476
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
Transient Lodging Tax Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 659,000 3,602 662,602 0 662,602
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
659,000 3,602 662,602 0 662,602
Construction Excise Tax Fund
Policy and Administration 0 0 0 0 0
Community Development 430,000 0 430,000 0 430,000
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 1,000 0 1,000 0 1,000
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
431,000 0 431,000 0 431,000
Electrical Inspection Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 253,978 0 253,978 0 253,978
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
253,978 0 253,978 0 253,978
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
Building Fund
Policy and Administration 0 0 0 0 0
Community Development 2,227,822 0 2,227,822 32,183 2,260,005
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 0 0 0 0 0
Capital Improvements 0 0 0 0 0
Contingency 150,000 0 150,000 0 150,000
2,377,822 0 2,377,822 32,183 2,410,005
Criminal Forfeiture Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 277,246 0 277,246 0 277,246
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 15 0 15 0 15
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
277,261 0 277,261 0 277,261
Urban Forestry Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 151,947 0 151,947 0 151,947
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
151,947 0 151,947 0 151,947
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
Parks Utility Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 4,488,031 20,000 4,508,031 43,923 4,551,954
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 2,660,333 -2,560,000 100,333 0 100,333
Capital Improvements 0 0 0 0 0
Contingency 125,000 0 125,000 0 125,000
7,273,364 -2,540,000 4,733,364 43,923 4,777,287
Police Levy Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 2,185,959 2,185,959
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 0 0 0 0 0
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
0 0 0 2,185,959 2,185,959
Bancroft Debt Service Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 0 0 0 0 0
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
0 0 0 0 0
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
General Obligation Debt Service Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 2,716,000 0 2,716,000 0 2,716,000
Loan to CCDA 0 0 0 0 0
Transfer 0 0 0 0 0
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
2,716,000 0 2,716,000 0 2,716,000
Facilities Capital Projects Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 42 0 42 0 42
Capital Improvements 7,700,000 183,000 7,883,000 0 7,883,000
Contingency 50,000 0 50,000 0 50,000
7,750,042 183,000 7,933,042 0 7,933,042
Transportation Development Tax
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 1,067,671 0 1,067,671 0 1,067,671
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
1,067,671 0 1,067,671 0 1,067,671
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
Underground Utility Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 11,030 0 11,030 0 11,030
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
11,030 0 11,030 0 11,030
Street Maintenance Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 175,230 60,000 235,230 0 235,230
Capital Improvements 2,800,000 -60,000 2,740,000 0 2,740,000
Contingency 100,000 0 100,000 0 100,000
3,075,230 0 3,075,230 0 3,075,230
Transportation SDC Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 3,028,362 400,000 3,428,362 0 3,428,362
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
3,028,362 400,000 3,428,362 0 3,428,362
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
Parks Capital Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 0 0 0 0 0
Capital Improvements 10,354,000 0 10,354,000 0 10,354,000
Contingency 0 0 0 0 0
10,354,000 0 10,354,000 0 10,354,000
Parks Bond Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 807,165 0 807,165 0 807,165
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
807,165 0 807,165 0 807,165
Parks SDC Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 6,022,400 22,900 6,045,300 0 6,045,300
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
6,022,400 22,900 6,045,300 0 6,045,300
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
Transportation CIP Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 0 0 0 0 0
Capital Improvements 9,035,033 46,000 9,081,033 0 9,081,033
Contingency 0 0 0 0 0
9,035,033 46,000 9,081,033 0 9,081,033
Sanitary Sewer Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 2,281,141 50,000 2,331,141 11,006 2,342,147
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Loan to TCDA 0 0 0 0 0
Transfer 1,398,820 -934,500 464,320 0 464,320
Capital Improvements 1,079,000 0 1,079,000 0 1,079,000
Contingency 200,000 0 200,000 0 200,000
4,958,961 -884,500 4,074,461 11,006 4,085,467
Stormwater Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 3,437,563 50,000 3,487,563 22,334 3,509,897
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Loan to TCDA 0 0 0 0 0
Transfer 1,400,566 -957,700 442,866 0 442,866
Capital Improvements 2,059,500 210,000 2,269,500 0 2,269,500
Contingency 225,000 0 225,000 0 225,000
7,122,629 -697,700 6,424,929 22,334 6,447,263
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
Water Quality/Quantity Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 265,000 0 265,000 0 265,000
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
265,000 0 265,000 0 265,000
Water Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 10,329,857 0 10,329,857 31,366 10,361,223
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 16,300,747 6,767,200 23,067,947 0 23,067,947
Capital Improvements 0 0 0 0 0
Contingency 475,000 0 475,000 0 475,000
27,105,604 6,767,200 33,872,804 31,366 33,904,170
Water SDC Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 4,206,268 184,000 4,390,268 0 4,390,268
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
4,206,268 184,000 4,390,268 0 4,390,268
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
Water CIP Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 0 0 0 0 0
Capital Improvements 9,906,000 962,000 10,868,000 0 10,868,000
Contingency 0 0 0 0 0
9,906,000 962,000 10,868,000 0 10,868,000
Water Debt Service Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 8,505,000 0 8,505,000 0 8,505,000
Loan to CCDA 0 0 0 0 0
Transfer 0 0 0 0 0
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
8,505,000 0 8,505,000 0 8,505,000
Central Services Fund
Policy and Administration 11,540,725 331,620 11,872,345 151,403 12,023,748
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 0 0 0 0 0
Capital Improvements 0 0 0 0 0
Contingency 400,000 0 400,000 0 400,000
11,940,725 331,620 12,272,345 151,403 12,423,748
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
Public Works Admin Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 2,243,392 0 2,243,392 23,863 2,267,255
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 5,000 0 5,000 0 5,000
Capital Improvements 0 0 0 0 0
Contingency 125,000 0 125,000 0 125,000
2,373,392 0 2,373,392 23,863 2,397,255
Public Works Engineering Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 4,588,528 0 4,588,528 63,299 4,651,827
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 0 0 0 0 0
Capital Improvements 0 0 0 0 0
Contingency 150,000 0 150,000 0 150,000
4,738,528 0 4,738,528 63,299 4,801,827
Fleet/Property Management Fund
Policy and Administration 2,994,117 0 2,994,117 20,426 3,014,543
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 1,000 0 1,000 0 1,000
Capital Improvements 0 0 0 0 0
Contingency 125,000 0 125,000 0 125,000
3,120,117 0 3,120,117 20,426 3,140,543
EXHIBIT A - SCHEDULE OF APPROPRIATIONS
Budget
Committee Council
Fund Program Proposed Changes Approved Changes Adopted
Insurance Fund
Policy and Administration 239,311 0 239,311 503 239,814
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 0 0 0 0 0
Capital Improvements 0 0 0 0 0
Contingency 25,000 0 25,000 0 25,000
264,311 0 264,311 503 264,814
Library Donations and Bequests Fund
Policy and Administration 0 0 0 0 0
Community Development 0 0 0 0 0
Community Services 0 0 0 0 0
Public Works 0 0 0 0 0
Debt Service 0 0 0 0 0
Loan to CCDA 0 0 0 0 0
Transfer 160,000 0 160,000 0 160,000
Capital Improvements 0 0 0 0 0
Contingency 0 0 0 0 0
160,000 0 160,000 0 160,000
All Funds
Policy and Administration 16,614,467 339,620 16,954,087 199,723 17,153,810
Community Development 6,794,855 0 6,794,855 85,324 6,880,179
Community Services 26,625,062 2,319,959 28,945,021 142,500 29,087,521
Public Works 30,929,242 120,000 31,049,242 211,682 31,260,924
Debt Service 11,221,000 0 11,221,000 0 11,221,000
Loan to TCDA 1,000 0 1,000 0 1,000
Loan to CCDA 0 0 0 0 0
Transfer 44,653,711 1,343,902 45,997,613 0 45,997,613
Capital Improvements 42,933,533 1,341,000 44,274,533 0 44,274,533
Contingency 4,000,000 0 4,000,000 0 4,000,000
183,772,870 5,464,481 189,237,351 639,229 189,876,580
:'',r111[11 111�11�C
4 .
City of Tigard Respect and Care I Do the Right Thing I Get it Done
FY 2020-2021 Budget
Hearing Continuation
June 23, 2020 111
TIGARD
II
City of Tigard
Budget Hearing June 16, 2020
• Considered Approved Budget has total
appropriations of $ 189,237,351 and 332.95 FTE.
• Council agreed to 3 Technical Adjustments to
Approved Budget.
• One budget adjustment created a new fund and
triggered the need to continue the hearing to June
23, 2020.
II
City of Tigard
Technical Adjustments
1. COLA for SEIU union and non-represented staff of
2 .6%. Increase Budget $660,429 across 12 funds.
2. Reduce Community Event Grants $21,200 due to
COVID related cancelations and carry forward to FYI
3 . Creation of new Police Levy Fund . This is a $0 net
change to the budget moving levy expenses and
revenues from General Fund to the new fund .
II
City of Tigard
Technical Adjustment — Police Levy Fund
• New fund increases Approved Budget for that $0
fund by more than 10%.
• Oregon Budget Law requires Council take
additional steps to adopt budget
• Staff advertised the change on the city's website.
City of Tigard
Schedule of Appropriations All Funds
Tech Tech
Adjustment Recommended
Program Approved Adjustment
COLA Community Adopted
Event Grants
Policy and Administration $ 16,954,087 $ 199,723 $ 17,153,810
Community Development $ 6,794,855 $ 85,324 $ 6,880,179
Community Services $ 28,945,021 $ 163,700 $ (21,200) $ 29,087,521
Public Works $ 31,049,242 $ 211,682 $ 31,260,924
Debt Service $ 11,221,000 $ 11,221,000
Loan to TCDA $ 1,000 $ 1,000
Transfer $ 45,997,613 $ 45,997,613
Capital Improvements $ 44,274,533 $ 44,274,533
Contingency $ 4,000,000 $ 4,000,000
Total Fund $ 189,237,351 $ 660,429 $ (21,200) $ 189,876,580
II
City of Tigard
Budget Hearing
• Staff recommends adoption of the budget as
presented in tonight's agenda .
• This is the budget as approved by the Budget
Committee with the three changes.
AIS-4301 7.
Business Meeting
Meeting Date: 06/23/2020
Length (in minutes): 10 Minutes
Agenda Title: Consider Resolution of Support for Transportation Growth
Management (TGM) Planning Grant
Submitted By: Dylan Dekay Bemis, Community
Development
Item Type: Resolution Meeting Type: Council
Business
Meeting -
Main
Public Hearing: No Publication Date:
Information
ISSUE
Consider a resolution of support for a Transportation and Growth Management (TGM)
Planning Grant from the Department of Land Conservation and Development (DLCD) and
Oregon Department of Transportation (ODOT) to conduct integrated land use and
transportation planning in the Downtown Tigard vicinity.
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommends Council approve submittal of an application for a 2020 TGM Planning
Grant from DLCD and ODOT.
KEY FACTS AND INFORMATION SUMMARY
The Department of Land Conservation and Development (DLCD) and Oregon Department
of Transportation (ODOT) annually offer Transportation and Growth Management (TGM)
grants to jurisdictions for integrated land use and transportation planning. A primary goal of
these grants is to help local jurisdictions develop plans and implement measures that
encourage livable, affordable and accessible communities for all ages and incomes; and
promote compact, mixed-use, walkable development to increase walking, biking, and transit.
Community Development staff are seeking to apply for up to $250,000 in grant funding
through the TGM program to plan for the following:
•Amendments to the Mixed-Use Central Business District's zoning and development
standards, in order to encourage densification and streamline development in the district.
•Explore rezoning industrial land adjacent to the proposed Hall Blvd. light rail station, to
accommodate transit-oriented development that could potentially be catalyzed by the
arrival of light rail.
•Develop a multi-modal corridor plan for Hall Blvd. and evaluate tools to shift trips from
single occupancy vehicles to walking, cycling and transit trips within downtown Tigard.
OTHER ALTERNATIVES
Council could direct staff not to apply for a 2020 TGM Planning Grant.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
• Council Goal 2: Invest and connect key areas of the city to promote economic growth
and community vitality.
• Council Goal 5: Enhance walkability and pedestrian activity.
•Strategic Vision: The most walkable community in the Pacific Northwest where people
of all ages and abilities enjoy healthy and interconnected lives.
•Strategic Plan Goal 2 - Make downtown Tigard a place where people want to be by
making substantial progress on projects that attract new residential and business
investment.
• City Center Tax Increment Financing Plan Goal 3: Downtown's transportation system
should be multi-modal, connecting people, places and activities safely and conveniently.
• City Center Tax Increment Financing Plan Goal 4: Downtown's streetscape and public
spaces should be pedestrian-friendly and not visually dominated by the automobile.
• City Center Tax Increment Financing Plan Goal 5: Promote high quality development of
retail, office and residential uses that support and are supported by public streetscape,
transportation, recreation and open space investments.
•Transportation System Plan Goal 1: Develop mutually supportive land use and
transportation plans to enhance the livability of the community.
•Transportation System Plan Goal 3: Provide an accessible multi-modal transportation
system that meets the mobility needs of the community.
DATES OF PREVIOUS COUNCIL CONSIDERATION
N/A
Attachments
Resolution of Support
Presentation
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 20-
A RESOLUTION OF SUPPORT FOR A TRANSPORTATION AND GROWTH MANAGEMENT
PLANNING GRANT FROM THE DEPARTMENT OF LAND CONSERVATION AND
DEVELOPMENT AND OREGON DEPARTMENT OF TRANSPORTATION TO CONDUCT
INTEGRATED LAND USE AND TRANSPORTATION PLANNING IN SUPPORT OF THE
STRATEGIC PLAN, CITY CENTER URBAN RENEWAL PLAN, AND TRANSPORATION SYSTEM
PLAN.
WHEREAS, the Department of Land Conservation and Development (DLCD) and Oregon Department of
Transportation (ODOT) annually offers Transportation and Growth Management (TGM) grants to
jurisdictions for integrated land use and transportation planning;and
WHEREAS, a primary goal of these grants is to help local jurisdictions develop plans and implementing
measures that encourage livable, affordable and accessible community for all ages and incomes; and
promote compact, mixed-use,walkable development to increase walking, biking, and transit;and
WHEREAS,poor street linkages and a lack of pedestrian-friendly streetscape amenities in downtown Tigard
create an unwelcoming environment for pedestrians and bicyclists and make it difficult to attract and sustain
high quality retail, office and residential development as specified in the Development Code; and
WHEREAS, amendments to the Mixed-Use Central Business District's zoning and development standards are
needed to encourage and streamline development in the district;
WHEREAS, the planned Southwest Corridor light rail station on SW Hall Blvd. has the potential to catalyze
new transit-oriented development in the vicinity;and
WHEREAS,the arrival of light rail provides an opportunity to develop a plan for redesigning SW Hall Blvd. as
a multimodal corridor and evaluate tools to shift trips from single occupancy vehicles to walking, cycling, and
transit trips within downtown Tigard;and
WHERAS, the Council desires to invest and connect key areas of the city to promote economic growth and
community vitality;and
WHEREAS,the Council desires to continue to make downtown Tigard a place where people want to be;and
WHEREAS,the Council desires to enhance walkability and pedestrian activity;and
WHEREAS, the City of Tigard's City Center Urban Renewal Plan Goal 3 states "Downtown's transportation
system should be multi-modal, connecting people,places and activities safely and conveniently;" and
WHEREAS, the City of Tigard's City Center Urban Renewal Plan Goal 4 states "Downtown's streetscape and
public spaces should be pedestrian-friendly and not visually dominated by the automobile;" and
RESOLUTION NO.20-
Page 1
WHEREAS, the City of Tigard's City Center Urban Renewal Plan Goal 5 calls to "Promote high quality
development of retail, office and residential uses that support and are supported by public streetscape,
transportation, recreation and open space investments;"
WHEREAS, the City of Tigard's Transportation System Plan Goal 1 calls to "Develop mutually supportive
land use and transportation plans to enhance the livability of the community;"and
WHEREAS, the City of Tigard's Transportation System Plan Goal 3 calls to "Provide an accessible multi-
modal transportation system that meets the mobility needs of the community;"and
WHEREAS, the City of Tigard's Strategic Vision calls for Tigard to be "The most walkable community in the
Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives."
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: Council approves submittal of an application for a 2020 TGM Planning Grant
from DLCD and ODOT.
SECTION 2: This resolution is effective immediately upon passage.
PASSED: This day of 2020.
Mayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO.20-
Page 2
City of Tigard Respect and Care I Do the Right Thing I Get it Done
Council Resolution of
Support:
TGM Planning Grant
June 23, 2020 .111 41
TIGARD
City of Tigard
TGM Planning Grant ,-..}l' r.
li_Study Area • .
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Tigard
AIS-4310 8.
Business Meeting
Meeting Date: 06/23/2020
Length (in minutes): 5 Minutes
Agenda Title: Ordinance Amending TMC 2.46 Regarding the Local Contract Review
Board
Prepared For: Shelby Rihala, City Management
Submitted By: Christine Moody, Finance and Information Services
Item Type: Motion Requested Meeting Type: Council
Ordinance Business
Meeting -
Main
Public Hearing: Yes Publication Date:
Information
ISSUE
Shall the City Council adopt an ordinance amending Tigard Municipal Code (TMC) 2.46
regarding the Local Contract Review Board?
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommends adoption of the ordinance as presented.
KEY FACTS AND INFORMATION SUMMARY
The changes proposed to Tigard Municipal Code (TMC) 2.46 fit into two main
categories--deleting content that duplicates state law and moving content from the TMC into
the City's Public Contracting Rules (PCRs). Other housekeeping changes are also being
proposed to make the code easier to read.
Many of the provisions of TMC 2.46 are redundant with state law. For example, the
definitions in TMC 2.46.020 are largely covered by the Oregon Public Contracting Code and
the provisions regarding meeting conduct and procedures in TMC 2.46.060 through 2.46.090
are addressed by Oregon Public Meetings Laws. This redundancy is problematic when the
state law changes and the City's code is then in conflict with state law. As a recent example, in
response to COVID-19, Governor Brown issued an Executive Order requiring public
meetings to be held remotely whenever possible and clarifying that the local government did
not have an obligation to provide an in-person opportunity for the public to attend, so long as
they could attend in real-time through virtual means. However, TMC 2.46.060.E requires the
City provide an in-person location for the public to virtually attend a meeting of the LCRB.
By removing these provision from the TMC, the LCRB will default to following state law and
avoid conflicts which could jeopardize a contract award.
The second set of changes to TMC 2.46 are to remove the more detailed contracting rules
and put them into the City's PCRs. The PCRs are a comprehensive set of rules that cover the
entire public contracting process at the City. Staff recommends that specific rules regarding
purchasing from City employees or roles of City staff are more appropriate in the PCRs than
in the TMC. Additionally, the delegation of signature authority has also been moved to the
PCRs. Because the PCRs are adopted by resolution instead of ordinance, this allows the City
to be more responsive and nimble in making changes to this language, either in response to
changes in state law or to respond to policy direction at the City.
OTHER ALTERNATIVES
Council could decide to not approve this ordinance or could make additional amendments.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
DATES OF PREVIOUS COUNCIL CONSIDERATION
TMC 2.46 was last amended in 2011.
Attachments
Ordinance
Exhibit A
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
ORDINANCE NO. 20-
AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 2.46 REGARDING THE
LOCAL CONTRACT REVIEW BOARD
WHEREAS,Tigard Municipal Code (TMC) 2.46 establishes City Council as the Local Contract Review Board
(LCRB) and sets requirements for the conduct of meetings,contracting procedures,and authorities;and
WHEREAS, many of the provisions of TMC 2.46 are already covered by state statute, such as Oregon Public
Meetings Laws or Oregon Public Contracting Code;and
WHEREAS, having redundant provisions in the TMC as in statute creates problems when the two conflict,
which can be eliminated by defaulting to state statute and removing those sections from the TMC;and
WHEREAS, pursuant to TMC 2.46.030, the LCRB has adopted the Tigard Public Contracting Rules (PCRs);
and
WHEREAS, the PCRs are detailed rules that cover the full scope of the public contracting process at the City;
and
WHEREAS, because the PCRs may be amended by resolution, by moving some of the current sections of
TMC to the PCRs, the City is able to be nimbler and better respond to changes in state law or policy decisions.
NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: Tigard Municipal Code 2.46 is amended as shown on the attached Exhibit A (additional
language is underlined and deleted text is shown in strikcthrough).
SECTION 2: If any provision of this ordinance or the application thereof to any person or circumstance
is held invalid, such invalidity does not affect the other provisions or applications of the
ordinance which can be given effect without the invalid provision or application, and to this
end the provisions of this ordinance are severable. This City Council hereby declares that it
would have adopted this ordinance irrespective of the invalidity of any particular portion
thereof and intends that the invalid portions should be severed and the balance of the
ordinance be enforced.
SECTION 3: This ordinance shall be effective 30 days after its passage by the council, signature by the
mayor,and posting by the city recorder.
PASSED: By vote of all council members present after being read by number
and title only, this day of 2020.
Carol A. Krager,City Recorder
ORDINANCE No.20-
Page 1
APPROVED: By Tigard City Council this day of ,2020.
Jason B. Snider,Mayor
Approved as to form:
City Attorney
Date
ORDINANCE No.20-
Page 2
TIGARD MUNICIPAL CODE
Exhibit A
Chapter 2.46 LOCAL CONTRACT 2.46.020 Definitions.
REVIEW BOARD.
As used in this chapter, unless the context
Sections: requires otherwise:
2.46.010 Policy. A. "-lei" xwarz City of Tigard
2.46.020 Definition& admini3tratihra ria2(x':aring rules adopted by the
2.46.030 Board—Powers—Authority to board.
Adopt Rules.
2.46.040 Organization of the Board. B. `Board"means the City of Tigard, Local
2.46.050 Rules of Procedures. Contract Review Board.
2.46.060 Meetings—Notice—Agenda.
2.46.070 Attendance Quorum Voting. C. "Competitive bidding" maarra ttN
. . 1 , 1 I . . .
2.46.090 Records. formal process for advertising, bid, and bid
• .. ! ! opening.
• .. ! _ . . . . • I OP.h" means Oregon Revisad € Lutes
as appliouhra md as amended.
2.46.120 "iithorization t,.A avertise.
2.46.130 Petty Cash. E. "Personal servicaa"nNarrr/.r contract for
(Repealed by Ord.01-24) services performed by an independent contractor
2.46.140 i in a professional capacity.
2.46.150 Duties of the City Manager.
2.46.160 Duties of the Finance Director. F. "PuWirJ oontr t" mozno 'ry purchase,
(Repealed by Ord.01-24) laao or sale by the city of parooral rroperty,
2.46.170 D public improvements or services other than
City Employees
2.46.010 Policy. C'. "i'u is improvement" r.•arra projects
for construction, reconstruction o, mor
A. All public contracts shall must be based renovation or real property by or for o
upon competitive bidding except as expressly agency. "%Vic improvement" does not include
provided by state law, this chapters or the rules emergency work, minor alteration, ordinary repair
adopted by the board. or mairtcnance necessary in order to preserve a
p.&i> im :-ement. (Ord. 01-24 §3; Ord. 96-08;
B. If federal funds are involved in any Ord. 85-05 §3).
contract subject to this chapter, federal laws,rules
and regulations shall will control in the event of 2.46.030 Board—Powers—Authority to
conflict with state law or this chapter. (Ord. 01-24 Adopt Rules.
§2; Ord. 96-08; Ord. 85-05 §2).
A. The City Council shall will be the local
contract review board("board").
TIGARD MUNICIPAL CODE
B. The board has all authorities allowed by nonperformance of duty and failure to obey the
City Charter. board rules. and state statute. shall laws of the federal, state and local governments.
have all of tyro po;ers that may be exercised in the Misconduct includoo riot lyorroring the provisions
state at large. of the council groundrules.
C. The board shall is authorized to adopt E. Burly recognition of the questioned
rules necessary to carry out this chapter and the conduct is encouraged. Progressive counsel may
Oregon Public Contracting Code. governing the occur with the boardmembor l►iat 2 not required
awarding of city contracts and bidding prier-to raaix gc of a council resolution of censure.
procedures. (Ord. 01-24 §4; Ord. 96-08; Ord. 85- (Ord. 10-16 §2; Ord. 01-24 §6; Ord. 96-08; Ord.
05 §4). 85-05 §6).
2.46.040 Organization of the Board. 2.46.060 Meetings—Notice—Agenda.
A. The mayor will serve shall act as the A. The applicable provisions of the Oregon
chairperson of the board and the council president Public Meetings Law shall control the notice and
as vice-chair. The president of council shall act as character of meetings of the board.
the vice chairperson.
B. Meetings of the board may be scheduled
B. The chairperson shall will preside over at any time including before, during, or after a
the meetings ands in the absence of the regularly scheduled council meeting.
chai . .•, . • •- • . . . • . .. , the
line of succession shall will be the same as the C. Meetings G4-zall Y./J called in the same
line of succession which applies to the Council. : x--k•sy as a council meeting.
(Ord. 01-24 §5; Ord. 96-08; Ord. 85-05 §5).
D. Notice of the meeting shall be given as
2.46.050 Rules of Procedures. provided by state law.
A. The board shall will serve with integrity, E. Meetings of the board may b Yrold Y�y
perform the duties of the position and obey the conference telephone call after required riaUia
laws of the federal, state and local governments. notice. The city z2V.1 nxiho a raik c to the public
This is required to protect the public's confidence at least one place whero p' is can listen to
in the integrity of their local government's fair the meeting by means of a speaker telephone.
and effective operation.
F. On urgent or perfunctory mattcc , tlne
B. Council groundrules will govern oithip croon may, by telephone, poll the members
proceedings of the board where they do not of the board. Electronic transcripts of the polling
conflict with these rules or statutory provisions. calls will be made and A i.xvd. In the course of a
poll, any morth r mcz, request the matter be
C. A violation of the council groundrules discussed by conference ts*Asonii call or deferred
shall may not be considered a basis for to a meeting.
challenging the validity of any board decision.
G. Prior to conference telephone calls or
D. A boardmember may be subject to a telorkialw polki, thc press and public, including
eew c l ,jso ution of censure for misconduct, persons directly interested in tl-N subject matter of
2-46-2 Code Update: 11/11
TIGARD MUNICIPAL CODE
the-boli All he, given r asomkfra notice of a C. Staff reports shall be provided to each
place where they can listen to the meeting or poll boardmember in advance of the date the item is
thn time of the meeting or poll. scheduled for review. (Ord. 01-24 §10; Ord. 96-
08; Ord. 85-05 §10).
M. T genda than he prepared by the city
recorder. 2.46.100 1..
Obligate City,
CI, Routine board business may be
conducted on the consent agenda of a regularly The board G\.1.11 cgprove all r' b is contracts,
scheduled council meeting. (Ord. 01-24 §7; Ord. personal services contract or ery other type of
96-08; Ord. 85-05 §7). contract let by the city except as otherwise
provided by Section 2.46.110. (Ord. 01-24 §11;
2.46.070 Ord. 96-08; Ord. 85-05 §11).
Attendance of at least three boardmembers 2.46.110
shall be is required in order for the board to take
any ctiar.. All actions of th3 Load than require a
The city manager or designeo than haz the
voting. (Ord. 01-24 §8; Ord. 96-08; Ord. 85-05 authority to obligate the city without specific
§8). boardrrro val provided as follows:
2.46.080 A. The obligation has boos ;; iated in
an adopted budget.
A. The board shall exercise its rulemaking
pews in t Q sa w manner that it exercises its B. The rules adopted by the board have
legislative power. boen eeinThied with ac indicated by written
findings and records.
B. The board shall exer iaaAtg adjudicative
power in the manner provided by state law. (Ord. C. Tha px&)r> oanfir�t, personal services
01-24 §9; Ord. 96-08; Ord. 85-05 §9). contract, public imrzavement contract or any
other type of contract let by the city does not
2.46.090 Records. exceed$100,000.
A. The city recorder or designeo zhall D. -Rve obligation is for a single complete
press t at all actings and z all riAavide for the item or contract and not a part or component of a
recording of all meetings and theM wrxntain project. (Ord. 11-08 §1; Ord. 05-05; Ord. 01-24
minutes of all rncetingo ec required by law §12; Ord. 96-08; Ord. 85-05 §12).
including any vote taken.
2.46.120 Authorization-to-Advertise,
B. The director of finance or designee shall
c aii aic th maordo and prepare findings and The city manager or designeo than 'mac the
reports as required by the board and the rules auo cis:°e advertising for all bids. (Ord.
adopted by t*rc bonder 01-24 §13; Ord. 96-08; Ord. 85-05 §13).
2-46-3 Code Update: 11/11
TIGARD MUNICIPAL CODE
2.46.130 Petty Cash. 2.46.170 Dur
,p'oyees.
(Repealed by Ord. 01-24 §14)
A. Tho ha e of any supplies, materials,
• . . . • . equipment, k x or servieoz, i kvluding personal,
professional, teehniz.q wi d expert services from
The delegated authority to a atro the—city any city employee, or any business with which a
shall be subject to the following limitations: city employeo io amo✓rated dall has to
prior written approval by the city manager and
A. The expenditure shall be fa c. cir..gle approval shall be based upon findings that:
complete item or contract; and
1. The purchase will be at the least
B. The expenditure th 11 rrot be a cost to the city;
oorsymxxit of a project with a total cost in excess
of$100,000, except in the case of a project which 2. 'RV:.purchase will result in the most
involves a personal services contract and c i,:vic efficient method to accorrm ?ikh the city's purpose;
contract. If a project involves a personal service
contract and a p' is contract, the twoio c s 3. -Re. purchase could not lead to any
o,?�szl h considered separate projects. (Ord. 11-08 alleged violations of the personnel rules;
§1; Ord. 05-05; Ord. 01-24 §15; Ord. 96-08; Ord.
85-05 §15). 1. 'RS3 K:r. ..al of t Q plemhase-could
not lead to an adverse employer employee
2.46.150 felatiorz+Arzahould the contract be unsatisfactorily
performed; and
A. The city manager or designee shall
esteViek.cd maintain a centralized system for the 5. All rules adopted by the board have
purchase, contract and sale of property and been satisfied.
services.
B. Far vaPposes of thio section "afly
B. The city manager or designee shall business with wh�oh a city employee is
prepare ai tual. which sets forth the procedures associated" ii earrz any business for which the
and forms to be used in the award of public employeo ig a director, officer, owner or
- . , : . - - .trace, construction employee, or any corporation in which the city
contractz, ar d the aaie of property for adoption by employee owns or has owned ten percent or more
the board by rvs,-luti. r of any class of stock at any timo in the pwceding
calendar year. (Ord. 01-24 §18; Ord. 96-08)
C. The city manager or designee shall
ifripiefrie t e procedures set forth in the :moue. Note: The Tigard City Council directs the
and, as necessary, e&M recommend amendments city recorder to file any revisions of Chapter 2.46
to the n*ranuc to the board. (Ord. 01-24 §16; Ord. with the Washington County Board of
96-08; Ord. 85-05 §16). Commissioners pursuant to ORS 279.055. ■
2.46.160 Duties of the Finance Director.
(Repealed by Ord. 01-24 §17)
2-46-4 Code Update: 11/11
AIS-4304 9.
Business Meeting
Meeting Date: 06/23/2020
Length (in minutes): 15 Minutes
Agenda Title: Consider Revisions to the City's Public Contracting Rules
Prepared For: Christine Moody, Finance and Information Services
Submitted By: Christine Moody, Finance and Information Services
Item Type: Motion Requested Meeting Type: Local
Resolution Contract
Review
Board
Public Hearing: No Publication Date:
Information
ISSUE
Shall the Local Contact Review Board adopt revisions to the City's Public Contracting Rules?
STAFF RECOMMENDATION / ACTION REQUEST
Staff Recommends that the Local Contract Review Board (Board) approve the resolution
revising the Public Contracting Rules so the City and Tigard City Center Development
Agency may streamline the execution of public contracts and comply with Oregon Revised
Statutes Chapters 279A, 279B, and 279C.
KEY FACTS AND INFORMATION SUMMARY
The City of Tigard has Board-approved rules governing public contracting, including rules
covering procedures and exemptions. The current Public Contracting Rules (PCRs) were
adopted in January 2020. With this update, the PCRs will incorporate delegation of
contracting authority, authorization to advertise bids and proposals, duties of Contracts and
Purchasing, and purchasing from city employees previously contained in Tigard Municipal
Code 2.46. The delegation of contracting authority to the City Manager is being raised from
$100,000 to $250,000. In the current economic environment, this increase is much needed
and brings the City of Tigard in line with other similarly sized local jurisdictions. The City of
Hillsboro LCRB-delegated contracting authority is at $350,000, Washington County is at
$300,000, and the Beaverton School District is at $500,000.
The other main change is to describe the process of producing findings and provide for a
public hearing in case the City wishes to use an alternative contracting method for public
improvement projects, such as a Construction Manager/General Contractor (CM/GC).
OTHER ALTERNATIVES
The Local Contract Review Board may choose to not approve all or some of the revisions
and leave the current PCRs in place, in which case the City would follow the Attorney
General's Model Public Contracting Rules for public improvement alternative contracting
methods.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
N/A
DATES OF PREVIOUS COUNCIL CONSIDERATION
The Local Contract Review Board approved the current Public Contracting Rules on January
7, 2020. These proposed amendments have not been considered by the board.
Attachments
Resolution Amending PCRs Tune 2020
Exhibit A
CITY OF TIGARD, OREGON
TIGARD LOCAL CONTRACT REVIEW BOARD
RESOLUTION NO. 20-
A RESOLUTION AMENDING THE CITY OF TIGARD PUBLIC CONTRACTING RULES
WHEREAS,the City of Tigard's Public Contracting Rules (PCRs), adopted pursuant to Tigard Municipal Code
(TMC) 2.46,provide for the processes and procedures of public contracting in the City;and
WHEREAS, the City Council amended TMC 2.46 to move some provisions out of code and into the PCRs;
and
WHEREAS, the city manager's signature authority of$100,000 is less than many surrounding jurisdictions and
the efficiency of contracting at the City could be increased by raising that signature authority;and
WHEREAS, the City wishes to clarify the process and findings required for an alternative contracting method,
such as construction manager/general contractor to comply with state law; and
WHEREAS, the City Council determines that the PCRs, as revised,better suit the needs of the City that the
Attorney General Model Rules (Model Rules).
NOW,THEREFORE,BE IT RESOLVED by the Tigard Local Contract Review Board that:
SECTION 1: The City's Public Contracting Rules are amended as shown in the attached Exhibit A
(additional language is underlined and deleted text is shown in;,trikcthrough).
SECTION 2: This resolution is effective immediately upon passage.
PASSED: This day of 2020.
Mayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO.20-
Page 1
EXHIBIT A
CITY OF TIGARD—
LOCAL CONTRACT REVIEW BOARD PUBLIC CONTRACTING RULES
June 2020
PCR 5.000—MISCELLANEOUS
5.010 DELEGATION OF AUTHORITY TO OBLIGATE THE CITY
A. The Local Contract Review Board (LCRB) delegates authority to the City Manager to:
1. Award and execute contracts without specific LCRB approval whenever the contract
amount is $250,000 or less.
2. Award and execute price agreements without specific LCRB approval if the yearly
estimated cost to the City is 5100.000 or less.
3. Authorize and execute amendments for contracts and price agreements under PCR
10.075 B. or as specifically authorized by the LCRB.
5.015 AUTHORIZATION TO ADVERTISE
The City Manager is authorized to approve advertising for all bids or proposals.
5.020 DUTIES OF CONTRACTS AND PURCHASING
A. For contracts covered by the PCRs. Contracts and Purchasing will:
1. Establish and maintain a centralized system for the purchase. contract. and sale of
property and services.
2. Adopt forms, procedures, and administrative rules for all City purchases of goods
and services regardless of the amount.
5.025 PURCHASING FROM CITY EMPLOYEES
A. The purchase of any supplies. materials. equipment. labor. or services—including personal and
professional services—from any City employee. or business with which a City employee is
associated is subject to prior written approval by the City Manager. Such approval will be based
upon findings that:
1. The purchase will be the least cost to the City:
2. The purchase will result in the most efficient method to accomplish the City's
purpose:
3. The purchase is unlikely to lead to any alleged violations of the personnel rules:
4. The approval of the purchase is unlikely to lead to an adverse employer-employee
relationship should the contract be unsatisfactorily performed: and
5. All rules adopted by the LCRB have been satisfied.
B. For purposes of this section "any business with which a City employees is associated" means,
any business for which the employee is a director, officer, owner or employee. or any corporation
in which the City employee owns or has owned ten percent or more of any class of stock at any
time in the preceding calendar year.
1
PCR 10.000 — COMPETITIVE PROCESS REQUIRED. EXEMPTIONS
10.010 COMPETITIVE PROCESS, EXEMPTIONS AND DEFINITIONS
B. 5. "Days" means calendar days.including weekdays.weekends and holidays.
10.105 USE OF ALTERNATIVE CONTRACTING METHODS FOR PUBLIC
IMPROVEMENT CONTRACTS INVOLVING DESIGN OR
CONSTRUCTION MANAGEMENT
ORS 279C requires a competitive bidding process for Public Improvement Contracts unless a
statutory exception applies. a class of Contracts has been exempted from Competitive Bidding, or
an individual Contract has been exempted from Competitive Bidding, in accordance with ORS
279C.335. The City may enter into public improvement contracts without competitive bidding by
use of an alternative contracting method if processes as described in PCR 10.108 are followed.
Alternative contracting methods for public improvement are as follows: if the contracts ia-vave
dcsign or construction management or rcquirc ;xp ram; bcyxrid nczan l work. Ualess
cxcmpt under t/umc vtlhcr cacmptivn, a cvmpc i`lFC. prOpOJal plOiX33 i11u3t b uJcd. Onc of the
following specific Lr. followed.
A. Construction Manager/General Contractor
The City may select a person or firm to act as a Construction Manager/General Contractor
(CM/GC) to construct public improvements by means of a competitive proposal process.
1. A CM/GC performs specified Construction Manager services in addition to traditional
General Contractor services. A CM/GC contract shall require full performance within a
negotiated Guaranteed Maximum Price (GMP). The basis for payment shall be reimbursable
direct costs plus a fee constituting full payment for work and services rendered, which
together shall not exceed the GMP.
2. The solicitation documents shall include:
a. A description of the evaluation process and criteria and weighting. The criteria may
include cost, quality, experience, availability, commitment to timely completion, and
other factors.
b. As part of the selection process, if the City chooses to hold interviews the scoring from
the interviews will be combined to the other evaluation criteria to arrive at a proposer's
final score and ranking.
c. State that any savings the construction manager/general contractor realizes in
performing the contract will accrue to the City, unless the contract provides otherwise.
2
d. Specify terms and conditions that govern how the fixed price, guaranteed maximum
price or other maximum price set forth in the contract will be determined and whether
the price includes or is based on unit pricing or allows for work that is constructed in
phases.
e. State that the City will not pay any amount that exceeds a fixed price, guaranteed
maximum price or other maximum price specified in the contract unless the amount
results from material changes to the scope of work set forth in the contract and the
parties to the public improvement contract agree in writing to the material changes.
f. Specify deadlines and time periods for the procurement that allow prospective
contractors a reasonable opportunity to submit proposals,including but not limited to:
1) The date and time by which the City must receive proposals;
2) The dates on which or the time periods during which the City will conduct
interviews,if the City chooses to hold interviews; and
3) The time period which the City will meet with those proposers not selected, if a
proposer requests a meeting to discuss the procurement.
g. A description of the circumstances under which any of the following activities may be
authorized and undertaken for compensation prior to establishing the GMP, but only
after unit prices are established:
1) Early procurement of materials and supplies;
2) Early release of bid packages for such things as site development; and
3) Other advance work related to critical components of the project.
3. The contract documents shall include:
a. A description of the method by which the CM/GC shall competitively select contractors
and subcontractors or the portions of subcontract work that may waive the qualification
and selection process.
b. Either the maximum guaranteed price or a process for establishing a guaranteed
maximum price.
c. A description of the situations in which the CM/GC may perform the work of the
improvement without subcontracting, including any requirement that the CM/GC
compete with others to do the work and the work that the CM/GC may perform
directly without a competitive process.
3
d. The standards or factors under which changes or additional work that warrants an
increase in the GMP, as well as criteria for decreasing the GMP. The GMP shall not be
increased without a concomitant increase to the scope of the GMP.
e. The disposition of any cost savings resulting from completion of the work below the
GMP, including the CM/GC share, if any, in those cost savings. Normally, the cost
savings should accrue to the City. For purposes of this Section "savings" means a
positive difference between a fixed price, guaranteed maximum price or other maximum
prices set forth in the contract and the actual cost of the work, including costs for which
the City reimburses the CM/GC and fees or profits the CM/GC earns.
f. The items or categories of items are eligible for cost reimbursement within the GMP.
g. A provision for a final audit adjustment and process.
h. A fee that is inclusive of profit, overhead and all other indirect or non-reimbursable
costs. Costs determined to be included within the fee should be expressly defined
wherever possible. The fee, first expressed as a proposed percentage of all reimbursable
costs, shall be identified during and become an element of the selection process. It shall
subsequently be expressed as a fixed amount when the GMP is established.
i. Any economic incentives, the specific criteria that apply and their relationship to other
financial elements of the Contract (including the GMP).
B. Design-Build Contracts
1. A design-build contract is one in which a single entity designs and constructs a public
improvement. Design-build contracts shall only be used if City staff has the expertise and
experience to administer a design-build contract. The design-build process may be used to:
a. Obtain through a Design-Build team, engineering design, plan preparation, value
engineering, construction engineering, construction, quality control and required
documentation as a fully integrated function with a single point of responsibility;
b. Integrate value engineering suggestions into the design phase, as the construction
contractor joins the project team early with design responsibilities under a team
approach,with the potential of reducing contract changes;
c. Reduce the risk of design flaws, misunderstandings and conflicts inherent in construction
contractors building from designs in which they have had no opportunity for input, with
the potential of reducing contract claims;
4
d. Shorten project time as construction activity (early submittals, mobilization,
subcontracting and advance work) commences prior to completions of a "biddable"
design, or where a design solution is still required (as in complex or phased projects); or
e. Obtain innovative design solutions through the collaboration of the contractor and
design team, which would not otherwise be possible if the contractor had not yet been
selected.
2. A design-build contractor must have an Oregon licensed design professional(s) on staff that
will be assigned to the City's project. The design-build contractor must disclose in its
proposal the name of the Oregon licensed design professional(s) and verify that the
professional(s) will be the one(s) providing primary design services to the City.
3. A design-build contractor awarded a contract shall provide additional security as required by
ORS 279C.380(1)(a). The obligation is not intended to be a substitute for professional
liability insurance and does not include errors and omissions or latent defects coverage.
4. The level or type of design services required must be clearly defined within the solicitation
documents and contract, along with a description of the level or type of any design services
previously performed for the project. The services to be performed shall be clearly
delineated as either design specifications or performance standards.
5. The contract will clearly identify the liability of design professionals, shall include
requirements for professional liability insurance, and shall clearly identify the extent of any
indemnity or warranty.
C. Contracts for Energy Savings Performance Projects
The City may enter into energy savings performance contracts without following the
Competitive Bidding requirements of ORS 279C. "Energy Savings Performance Contract"
means a public contract between a contracting agency and a qualified energy service company
for the identification. evaluation. recommendation. design and construction of energy
conservation measures. including a design-build contract. that guarantee energy savings or
performance.
D. Other Public Irsrxvwc.--- :- - - _ 1,1*is tiS.IO:Ma
Iri rnuriy 6:tuationG, inclu- -: -. -, - & th&.ti n✓rrnrl lcvcl 3f expertise
er olhill, :r iality of thc fiti,&\1 p da;� may b itnp',;r a t l>y.x d nicctti»riii�un cpcci do .
In thosc , Ci�'y rsu.y UGC &ivcrruc; €e:pivpood proems ,,pivIridcd that thc cost factor
contitutct, &t l:uct 75°/ cf thc total cv&la&ticm x✓v,. Ia 1✓ixg the cost factor, the proposcr
aubrnittinx thc lc,wcst cost G.incyan-will r'x,ivc thc rn&.ximum pc il-c �:urc for the cost factor,
ftnd the oczzcs of the pN,Ycc:eo will b rcdaccd 17y-thc ix:le-mug:: lry vrhith their ca,t cn;ccded
5
the 1; ✓ett c:-.Gt. Pix ;maniple, if the n rimum scorc for the cost factor is 80, the 1o' cot cost
v e r w ld get a score of 80. A p--/po r with & 10 percent higher wcx.ild h&ve
the score uaxl by 10 percent (8 point, t:, 72.
10.108 Findings, Notice and Hearing.
A. The LCRB may exempt a Contract from the requirements of Competitive Bidding for Public
Improvement Contracts if it makes the following findings:
1. It is unlikely that the exemption will encourage favoritism or substantially diminish
competition in awarding the public improvement contract.
2. The exemption will likely result in substantial cost savings and other substantial benefits to
the City in accordance with ORS 279C.335 (2)(b).
3. As an alternative to the findings regarding substantial cost savings, the City may make a
finding that identifies the project as a pilot project for which the City intends to determine
whether the use of the Alternative Contracting Method actually results in substantial cost
savings to the City.
B. The LCRB may consider the type, cost and amount of the Contract the number of persons
available to bid and other such factors as may be deemed appropriate in declaring the
exemption.
C. The LCRB shall require and approve additional findings in the following areas in order to
declare the exemption: v v
1. How many persons are available to bid:
2. The construction budget and the projected operating costs for the completed public
improvement:
3. Public benefits that may result from granting the exemption:
4. Whether value engineering techniques may decrease the cost of the public
improvement:
5. The cost and availability of specialized expertise that is necessary for the public
improvement:
6. Any likely increases in public safety:
7. Whether granting the exemption may reduce risks to the City or the public that are
related to the public improvement:
8. Whether granting the exemption will affect the sources of funding for the public
improvement:
9. Whether granting the exemption will better enable the City to control the impact that
market conditions may have on the cost of and time necessary to complete the public
improvement:
10. Whether granting the exemption will better enable the City to address the size and
technical complexity of the public improvement:
11. Whether the public improvement involves new construction or renovates or remodels
an existing structure:
12. Whether the public improvement will be occupied or unoccupied during construction:
13. Whether the public improvement will require a single phase of construction work or
multiple phases of construction work to address specific project conditions: and
14. Whether the City has. or has retained under contract. and will use City personnel.
6
consultants and legal counsel that have necessary expertise and substantial experience
in alternative contracting methods to assist in developing the alternative contracting
methods that the City will use to award the public improvement contract and to help
negotiate, administer and enforce the terms of the public improvement contract.
D. If a particular factor set forth in this section doesn't apply to the particular public improvement
for which an exemption is sought, the LCRB does not need to consider that factor, and the City
is not reauired to address the factor. other than to state why the factor has no application to the
particular public improvement.
E. The City shall hold a public hearing before final adoption of the findings and a declaration of
the exemption. Notification of the public hearing shall be published in at least one trade
newspaper of general statewide circulation a minimum of 14 Days before the hearing.
F. The notice must state that the public hearing is for the purpose of taking comments on the
draft findings for an exemption from Competitive Bidding. At the time of the notice, copies of
the draft findings must be made available to the public.
G. At the public hearing, the City shall offer an opportunity for any interested persons to appear
and present comment.
H. Notice of the hearing may be published simultaneously with the City's solicitation when the
City is required to act promptly due to circumstances beyond the City's control that do not
constitute and emergency as long as responses to the solicitation are due at least five (5) Days
s
after the meeting and approval of the findings.
PCR 15.000 - PRICE AGREEMENTS
*****NO CHANGE*****
PCR 20.000 - BRAND NAMES OR MARKS
*****NO CHANGE*****
PCR 25.000—MINORITY OWNED, WOMAN OWNED, EMERGING SMALL
BUSINESSES AND SERVICE-DISABLED VETERAN OWNED BUSINESSES
*****NO CHANGE*****
PCR 30.000 - FORMAL COMPETITIVE PROCESSES
*****NO CHANGE*****
PCR 40.035 - CONTRACT CANCELLATION PROCEDURES
40.040 B. 2 Deposit in Interest-Bearing Accounts
7
Upon written request of the contractor, or anytime the contract price exceeds 5500.000. the
City shall deposit any amounts withheld as retainage in an interest-bearing account in a bank,
savings bank, trust company, or savings association for the benefit of the City. Interest
earned on such account shall accrue to the contractor. If the contract pricc exceeds
$500,000 and the ;xitr&ct r the City dcpo3il ea`. YeLainage in an interest
bearing t--ma;, x the contractor deposits bonds, securities, or other instruments in lieu of
cash retainage, the City shall accept the contractor's alternative retainage method in lieu of
depositing the retainage in an interest-bearing escrow account, subject to the limitations and
requirements of ORS 279C.560.
PCR 50.000—WAIVER OF SECURITY (BID. PERFORMANCE AND PAYMENT
BONDS)
(Also see PCR 30.055)
*****NO CHANGE*****
PCR 60.000 - PROPERTY DISPOSITION
*****NO CHANGE*****
PCR 70.000 - PERSONAL SERVICES CONTRACTS
70.016 B. 2. B. 3) Up to The three (3) highest ranked prospective contractors from the RFP
process described above will be asked to provide price proposals to the City,in which not more than
fifteen (15) percent of the overall weight of the evaluation criteria can be assigned.
PCR 80.000 - EMERGENCY CONTRACTS: SPECIFIC EXEMPTION
REQUIREMENTS; BOARD EXCEPTION; PROCEDURES;TEMPORARY
EXEMPTIONS
*****NO CHANGE*****
PCR 90.000— RECYCLABLE. RECYCLED.AND SUSTAINABLE PURCHASING
GUIDELINES
*****NO CHANGE*****
8
AIS-4316 10.
Business Meeting
Meeting Date: 06/23/2020
Length (in minutes): 5 Minutes
Agenda Title: Consider Resolution Extending the Emergency Declaration
Prepared For: Shelby Rihala, City Management
Submitted By: Carol Krager, Central Services
Item Type: Motion Requested Meeting Type: Council
Resolution Business
Meeting -
Main
Public Hearing: No Publication Date:
Information
ISSUE
Shall Council extend the emergency declaration related to COVID-19?
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommends extension of the emergency declaration.
KEY FACTS AND INFORMATION SUMMARY
This request is for a third extension of the City of Tigard's emergency declaration related to
COVID-19. The declaration is necessary to continue to respond to the emergency, including
requests for outside assistance and flexibility surrounding City policies.
OTHER ALTERNATIVES
Council could let the existing emergency declaration expire at 12pm on June 30, 2020.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
DATES OF PREVIOUS COUNCIL CONSIDERATION
March 17, 2020: Council ratifies Mayor's emergency declaration
April 21, 2020: Council approves first extension to emergency declaration
May 26, 2020: Council approves second extension to emergency declaration
Attachments
Resolution
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 20-
A RESOLUTION OF THE CITY OF TIGARD EXTENDING THE CITY'S EMERGENCY RELATED
TO COVID-19
WHEREAS,Tigard Municipal Code (TMC) Chapter 7.74,the City's Emergency Management Code, as well as
ORS 401.305, authorize the City to establish an emergency management agency, including the authority to
establish policies and protocols for defining and directing responsibilities during a time of emergency;and
WHEREAS, pursuant to TMC 7.74.040, a local emergency exists whenever the City or an area impacting part
of the City is suffering, or in imminent danger of suffering, an incident that may cause injury or death to
persons,including a disease or pandemic; and
WHEREAS, TMC 7.74 and ORS 401.309 authorize certain actions to be taken during a state of emergency
when necessary for public safety or for the efficient conduct of activities to minimize or mitigate the effects of
the emergency;and
WHEREAS, the Governor has declared a state of emergency for the State of Oregon and the Washington
County Board of Commissioners has declared a state of emergency for Washington County;and
WHEREAS,this declaration is in support of the COVID-19 public health response;and
WHEREAS,pursuant to TMC 7.74.070, the Tigard City Council ratified the Mayor's emergency declaration on
March 17, 2020;and
WHEREAS, TMC 7.74.070.E says that the declaration must limit the duration of the state of emergency to
the period of time during which the conditions giving rise to the declaration exist or are likely to remain in
existence; and
WHEREAS, on April 21, 2020, the Tigard City Council extended the duration of the City's emergency
declaration to May 31,2020;and
WHEREAS, on May 26, 2020, the Tigard City Council extended the duration of the City's emergency
declaration to June 30, 2020; and
WHEREAS, Council finds it necessary to extend the emergency declaration in order to continue its
response efforts.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The Tigard City Council declares the response to COVID-19 constitutes a continuing state of
emergency.
SECTION 2: The local emergency exists within the territorial limits of the City of Tigard.
RESOLUTION NO.20-
Page 1
SECTION 3: COVID-19 constitutes an urgent threat to public health, requiring additional resources and
protective measures to protect the health of City staff, family members, and the Tigard
community.
SECTION 4: A local emergency authorizes City officials to take the following measures:
A. The City and its officials are authorized to take such actions and issue such orders as
described in Tigard Municipal Code 7.74 as are determined necessary to protect lives and
property and to efficiently conduct activities that minimize or mitigate the effect of the
emergency.
B. The emergency procurement of goods and services is authorized pursuant to the
Oregon Public Contracting Code, Tigard Municipal Code 2.46, and the City of Tigard Local
Contract Review Board Public Contracting Rules.
C. The City of Tigard will temporarily waive all late fees and shutoff actions for utility
accounts accruing as of the Mayor's declaration of emergency on March 16, 2020 and
continuing until the expiration of the emergency.
D. To protect the health of City employees, the City may issue emergency rules or
guidance on the use of sick leave, telework, remote work, or other policies that will be in
effect only for the duration of the emergency.
E. To respond to the emergency, and to particularly ease burdens on businesses and
service sector workers, the City may relax or adjust enforcement of City codes, including but
not limited to parking restrictions downtown.
F. To continue to manage and receive necessary supplies and assistance,including but not
limited to personal protective equipment, the City has activated its Emergency Operations
Center and centralized logistics. The City may request additional assistance as needed,
including through mutual assistance agreements, the Cooperative Public Agencies of
Washington County (CPAWC),Medical Reserve Corps, and the American Red Cross, among
others.
SECTION 5: This declaration of emergency will remain in effect until 12pm on July 31, 2020.
SECTION 6: This resolution repeals and replaces Resolution 20-27 and is effective immediately upon
passage.
PASSED: This day of 2020.
Mayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO.20-
Page 2
AIS-4319 11.
Business Meeting
Meeting Date: 06/23/2020
Length (in minutes): 10 Minutes
Agenda Title: Receive Briefing on Tigard Streets for People Program
Prepared For: Lloyd Purdy, Community Development
Submitted By: Caroline Patton, Central Services
Item Type: Update, Discussion, Direct Staff Meeting Type: Council
Business
Meeting -
Main
Public Hearing: No Publication Date:
Information
ISSUE
Should the Tigard City Council receive a briefing on the "Tigard Streets for People" project
co-presented by Economic Development Manager Purdy and Senior Transportation Planner
Roth?
Since the State of Oregon issued stay-at-home orders in March of this year, the City of Tigard
has seen a significant reduction in auto traffic and a significant increase in the number of
residents walking and bicycling on city streets to stay active and healthy. Like other cities
around the nation implementing similar programs, the City of Tigard can support the
community's ability to comply with state and federal physical distancing guidelines while still
participating in community life with a safe and healthy streets campaign. This can be
accomplished by introducing "pop-up" neighborhood-scale traffic control measures on
specific streets to better connect residents to Tigard's off-street trail network.
STAFF RECOMMENDATION / ACTION REQUEST
Support a safer reopening of the Tigard community with a "streets for people" pilot project
that:
•Implements the Strategic Vision by providing safe and healthy opportunities for
residents to actively recreate and travel in and around their neighborhoods.
•Improves access to public space and connects more neighborhoods to Tigard's trail
network.
•Provides opportunities for businesses to use public space and right-of-way as part of
their reopening strategy while keeping customers safe through social distancing.
KEY FACTS AND INFORMATION SUMMARY
Staff introduced the Tigard Streets for People campaign concept to the Tigard Transportation
Advisory Committee (TTAC) at their June 3, 2020 meeting. With unanimous support, TTAC
advised staff to proceed with a pilot project focused on connecting the missing segment of
Fanno Creek Trail currently requiring on-street travel on Grant Avenue and Johnson Street,
and the nearby Pathfinder Trail. Staff developed a traffic management plan that will support
neighborhood pedestrian travel to trails, while also maintaining local roadway access.
The pilot program will introduce temporary traffic calming measures on Grant Avenue,
Johnson Street, Brookside Ave, and SW 106th Ave to support safe and healthy neighborhood
access to Tigard's Fanno Creek regional trail system. These measures are designed to
encourage motorists to drive with extra caution on streets typically used by Tigard residents to
travel on foot or by bike to and from the Fanno Creek Trail.
The pilot will include a robust public engagement campaign to promote safe physical
distancing on the pilot project streets; gather feedback from neighborhood residents on and
near the pilot project streets and trail users; and if publicly supported, develop
recommendations for potential expansion of the Streets for People program to other
locations in Tigard that could support better neighborhood access to the Fanno Creek Trail.
Pilot program evaluation will take place in late July, with a determination of next steps
occurring shortly thereafter.
While the pilot program is underway, staff will develop a list of potential locations for
program expansion. A GIS-based equity analysis will be applied to candidate streets to
prioritize locations for inclusion within budgetary constraints. As Tigard businesses begin to
reopen and use public right-of-way, the team can also investigate ways to connect clusters of
businesses to the city's active transportation network through the Streets for People program.
OTHER ALTERNATIVES
Council could direct staff to expand the pilot program or could direct staff to not implement
the pilot program.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
The Tigard Streets for People program supports the city's strategic vision of becoming the
most walkable community in the Pacific Northwest by better connecting neighborhoods with
our beloved trail system and greenway natural areas. The program also lends support to our
residents during this challenging transitional time of re-opening and re-emerging from the
impacts of a major public health pandemic emergency.
DATES OF PREVIOUS COUNCIL CONSIDERATION
First introduction to City Council.
Attachments
Presentation
City onrigard
STREETS FOR PEOPLE
GO SLOW
Share the Street
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City of Tigard
STREETS FOR PEOPLE Tigard Streets for People
Goals
GO SLOW Support the Strategic Vision
Share the Street • Improve access to trails
• Activate neighborhoods
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• Follow public health
At ~~ VLA recommendations
City of Tigard
STREETS FOR PEOPLE Tigard Streets for People
Guiding Principles
GOSLOW • Safe space for residents to recreate and
Share the Street travel
• Connect neighborhoods with Tigard's
• s, � • trail system
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At '—~ 6;;y • Ensure underserved and/or marginalized
neighborhoods are prioritized
• Link to local businesses using right of
way
City ofTigard
The Open Street Model . . . in Tigard
GO SLOW
"The City of Bend is creating pop-up Stay Healthy Streets �; to die
(Neighborhood Greenways) to increase ways to safely get outdoors for exercise SHARE THE STREET
and recreation." Bend, OR Stay Healthy Streets
I5 THIS CALMER STREET
"... reconfigure streets to support physical distancing, address increased WORKING?503-823-S-SBFT
movement, and support the City of Portland's re-opening ■
process." Portland, OR Slow Streets/Safe Streets
STREETS FOR PEOPLE
"Stay Healthy Streets are an important tool for families in our GO SLOW
neighborhoods to get outside, get some exercise and enjoy the nice weather. Share the Street
Over the long term, these streets will become treasured assets in our
neighborhoods." Seattle, WA Stay Healthy Streets 6' :, 'J
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City ofTigard
Tigard Streets for People
Slow Street = Safe Street
1. Temporary traffic calming measures
2. Neighborhood access to Fan
and neighborhood streets
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City ofTigard
Pilot Project
1 . Johnson St, Grant Ave, Brookside Ave,
SW 106th Dr
2 . Addresses missing segment of trail
3 . Connects Fanno Creek and Pathfinder Trails
4. Central location within city STREETS=PEOPLE
GO SLOW
Share the Street
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Progress to Date
• TTAC review and feedback
• Develop engagement and communications plan
• Build complete list of potential streets
• GIS equity analysis in progress
• Traffic plan and materials in coordination with
Public Works STREETS=PEOPLE
GO SLOW
Share the Street
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City ofTigard
Tigard Streets for People
Community Engagement
• Website Win 2 ..14i
• Postcards
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• Online a n d intercept surveys
• Social media
STREETS GM PEOPLE
GO SLOW
Share the Street
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City orf igard
71- . STREETS FOR PEOPLE
TIGARD
GO SLOW
Any Questions?
Share the Street
Tigard Streets for People
A • L 6' z Tea m
Dave Roth
• • * • Lloyd Purdy
6' 6',--► 0204--0. Adam Jensen
Preston Beck
We want your feedback!Take a brief survey here:
www.engage.tigard-or/streetsforpeople
or call(503)xxx-xxx