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City Council Minutes - 06/22/2021 - ' City of Tigard City Council Business Meeting Minutes r June 22, 2021 1. BUSINESS MEETING A. At 6:30 p.m. Mayor Snider called the Tigard City Council meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Councilor Goodhouse ✓ C. Pledge of Allegiance—Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance.A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items— None. 2. PUBLIC COMMENT A. Follow-up to Previous Public Comment—Assistant City Manager Nyland said there was no follow-up to previous public comment. Fun fact: gas-powered leaf blowers generate as much tail pipe emissions in one hour as an automobile does in 100 miles. Cars emit that amount over a stretch of road for those 100 miles,but blowers emit that same amount in a small area. B. Public Comment—Written: There were no written public comments submitted. C. Public Comment—Phone-In: There were no calls. 3. COUNCIL LIAISON REPORTS Councilor Newton reported on the Public Safety Advisory Board (PSAB) and said there was an engaging conversation at the last meeting on procedural justice. She reminded the public that these meetings are available on YouTube for anyone to watch.The Community Development Block Grant (CDBG) Policy Advisory Board is currently working on a contract for shower trucks.These will be placed around Washington County on a scheduled basis to serve the homeless. Mayor Snider requested that she advocate for at least one truck in south county. TIGARD CITY COUNCIL MEETING MINUTES —June 22, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 8 Councilor Goodhouse reported that he attended the League of Oregon Cities Board of Directors meeting. This was the first time they had met in person in a year and a half. He joined a hardhat tour of the Viewfinder affordable housing project in the Triangle. Other events attended include the Tigard Turns the Tide year-end celebration and King City's State of the City program. Councilor Shaw noted the chlorine shortage and said the city is working to conserve water in Tigard and Lake Oswego.The Planning Commission recommended approval of the Housing Needs Analysis and final briefings for River Terrace 2.0 and Fanno Creek Trail Projects. Council President Lueb said the Parks and Recreation Advisory Board has been approached about installing turf on the other fields at Cook Park. She recommended everyone go see the turf baseball fields at Cook Park because they look great. In response to a question from Mayor Snider about financing for the Cook Park soccer fields, Council President Lueb said the conversations were just beginning to see if PRAB is open to discussing it and no decisions were made. Council Shaw asked if the soccer players had been surveyed to find out if this is what they want because artificial turf comes with more accidents and injuries. Council President Lueb said they are excited about it due to re is a lack of turf fields in the area for year-round play and one of the few turf fields is the one at Tigard High.There is a lot to consider,including the floodplain. Council President Lueb added that Library Board members will be appointed tonight. Youth Councilor Calderon said he was excited to be able to remain on the PSAB. He missed the Tigard Youth Advisory Committee meeting,but new Youth Councilor Nag was able to attend and connect with them.TYAC is looking at helping with Movies in the Park this summer. Mayor Snider reported that the Washington County Coordinating Committee is working on identifying what should be in the next phase of the MSTIP (Major Streets Transportation Improvement Program). The police reform bills moved forward in the legislature,including the one Representative Grayber and he wrote. Governor Brown signed it into law. He noted he wrote his first piece of state legislation when he was 15-16 years old,but this is the first to become law. 4. CONSENT AGENDA: (Tigard City Council) A. RECEIVE AND FILE: CERTIFICATION OF MAY 18,2021 ELECTION RESULTS City Recorder Krager confirmed that the certified May 18, 2021 election results were received from Washington County. Measure 34-305 -Approval of a Substantial Amendment to the City Center Urban Renewal Plan passed with 65.35% of the votes in favor. Council President Lueb moved to approve the Consent Agenda as presented. Councilor Shaw seconded the motion. City Recorder Krager conducted a roll call vote. Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Mayor Snider announced that the Consent Agenda was approved. TIGARD CITY COUNCIL MEETING MINUTES -June 22, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 8 5. CONSIDER RESOLUTION OF THANKS FOR YOUTH CITY COUNCILOR EMILIO CALDERON Mayor Snider said he and the entire Council wanted to express their appreciation to Youth Councilor Calderon on this, his last meeting as the City of Tigard's Youth Councilor but would first act on a resolution. Councilor Newton moved to approve Resolution No. 21-22. Councilor Shaw seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-22 -A RESOLUTION THANKING EMILIO CALDERON FOR HIS SERVICE AS TIGARD'S YOUTH CITY COUNCILOR Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Mayor Snider said Youth Councilor Calderon maintained his professionalism and provided good insight during this extremely challenging year. He said it speaks to how well Youth Councilor Calderon did his work that he was proposing the future youth councilor be allowed to provide a non-binding advisory vote. He suggested she vote first so Council could consider the youth perspective before voting. Council President Lueb thanked him for his engagement and representation of young people in Tigard. She said he was an asset to the city and council and thanked him for making them laugh. Councilor Newton reminisced about meeting Emilio when he was a freshman in high school and Tigard Youth Advisory Council Chair, and she thought, "this person is going places." She noted he approached community issues from the youth perspective but also with the idea that he could make a difference. She supported the mayor's idea of allowing an advisory vote. Councilor Goodhouse said Youth Councilor Calderon did an excellent job at the National League of Cities Conference in Washington DC, meeting with congresspersons and senators and jumping in with thoughtful and intelligent questions. He noted that Emilio was even offered jobs. He asked if the non-voting alternates on boards and committees would also be allowed to give an advisory vote if Council allows the Youth Councilor to vote. Mayor Snider elaborated on his suggestion that youth councilors cast advisory votes. He said to allow other than an advisory vote would require the city to change its Charter. But then there would be an even number of council members which creates another challenge when voting. TIGARD CITY COUNCIL MEETING MINUTES -June 22, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 8 Councilor Shaw noted that she didn't get to work with Youth Councilor Calderon as long as others on the Council, but she appreciated his contributions and was really excited to see what the future holds for him. She added if he wanted to run for office, to give her a call. Youth Councilor Calderon said it was good to have friends in high places! He thanked everyone for the opportunity and said this was valuable to his life and the experience changed him. He appreciated the detailed resolution and said it would be the coolest submission for proof of volunteer work. He said he learned a lot and hadn't realized there was so much to know about things like water, streets or parks. He commented that it was good to know what a city does and where taxpayer dollars go. 6. CONSIDER APPOINTMENTS OF TIGARD LIBRARY BOARD MEMBERS AND ALTERNATE Library Director Bernard introduced this agenda item and said she was honored to recommend four outstanding community members for appointment to the Tigard Library Board. She thanked outgoing members Katie Harris, Suzanne Sikora and Gail Stephens. Interviews were held on June 2nd and returning Board Member Mary Bogert and new appointee Candice Coleman were selected for four-year terms, Ellen Knepprath was selected for a three-year term and Alan Smith was selected as an alternate for a two-year term. Terms are effective July 1, 2021. Mary Bogert, Candice Coleman,Ellen Knepprath and Alan Smith were in attendance virtually and introduced themselves. Council President Lueb moved to approve Resolution No. 21-23. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-23 -A RESOLUTION APPOINTING MARY BOGERT AND CANDICE COLEMAN TO THE TIGARD LIBRARY BOARD FOR A TERM OF FOUR YEARS,AND APPOINTING ELANA KNEPPRATH TO THE TIGARD LIBRARY BOARD FOR THE TERM OF THREE YEARS, AND APPOINTING ALAN SMITH AS AN ALTERNATE FOR A TWO- YEAR TERM Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Mayor Snider announced Resolution No. 21-23 was adopted unanimously and asked staff to make sure City of Tigard pins are mailed to all appointees. TIGARD CITY COUNCIL MEETING MINUTES -June 22, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 8 7. CONSIDER RESOLUTION EXTENDING THE CITY'S EMERGENCY DECLARATION RELATED TO COVID-19. City Attorney Rihala gave the staff report for this eighth extension of the City of Tigard's Covid- 19 emergency declaration.This extension will continue eligibility for outside assistance, financial or otherwise. She noted that some surrounding jurisdictions are lifting their emergency declarations,but this extension will allow the City of Tigard to wrap up its efforts and extend resources.The expiration date of the extension is August 31, 2021. Council President Lueb moved to approve Resolution No. 21-24. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-24 -A RESOLUTION OF THE CITY OF TIGARD EXTENDING THE CITY'S EMERGENCY DECLARATION RELATED TO COVID-19 Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Mayor Snider announced that Resolution No. 21-24 was approved unanimously. 8. CONSIDER APPROVAL OF RESOLUTION TO EXTEND TIGARD AID PROGRAM Utility Billing Supervisor Chavez-Hernandez gave the staff report. The proposed resolution enhances the Tigard AID program and extends it until funds are expended. Currently only those unemployed or under employed are eligible for utility bill assistance. However,in the past several months staff has seen there are many other COVID-related financial impacts. Childcare costs have skyrocketed.There are increased costs due to quarantining, paying for deliveries and extra expenses they normally would not have to budget for. And unfortunately, some in the Tigard community have lost family members to COVID-19 and there are costs associated with that. Expanding eligibility will allow more customers to access Tigard AID funds. The demand for residential assistance has outpaced the requests for commercial assistance so the recommendation is to move the aid into one fund so it can be dispersed based on need. Disconnections for non-payment started up again April 1. Staff is doing more outreach to customers set for disconnection and due to this access, they have increased communications about Tigard AID. Many customers did not realize they were eligible. He and his staff see people apply for one to two months but owe for many more months and staff can help them determine if they are eligible for those previous months. A lot more contact and spreading the word on Tigard AID needs to be done. He highlighted some numbers. From April to June 2020 when the program started, only$2,309 in adjustments to utility bills were made. From January to March 2021, $109,387 in adjustments were made and starting with disconnections on April 1 through June 14, there were $185,282 in TIGARD CITY COUNCIL MEETING MINUTES —June 22, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 8 adjustments made, so he assumes they will be well above $200,000 for that quarter. The total amount used is $360,028 out of the $750,000 available for a balance of roughly$389,000. With greater outreach efforts he expects the city will be able to use these funds.There are. 5-6 requests per day, most for multiple months in unpaid bills. He said customers are very grateful and staff can hear the relief in their voices when they explain the AIS process. Councilor Shaw asked if the goal was to spend the money or help people by combining business and residential aid. Utility Billing Supervisor Chavez-Hernandez said it was both.There is a lot of need and the funds are there to make sure these customers can get their accounts in good shape and hopefully, they will have a clean slate after the pandemic. Council Newton noted she supervised Utility Billing for a while when she was Assistant City Manager, and they are hardworking and try to put the customer first. She was glad to hear about the increased outreach and had been concerned that the funds were not getting spent because people were just not connecting with the information. Mayor Snider supported the approach of combining the residential and business aid so the city can do the most good for the most people. He did not want there to be unused aid that could have been used to assist the community. Councilor Goodhouse asked that staff be thorough on the business side and noted they are still coming out of the pandemic. He asked that they continue the program for those that pay utilities through their landlord or apartment owner. Mayor Snider noted there is confusion with all the different programs and message variations. Utility Billing Supervisor Chavez-Hernandez said their team is focusing on making sure the most up- to-date information on the program is publicized. He noted there is still some apprehension about applying for assistance. Customers ask if it will affect their taxes. They worry that information they need to provide for the form will be too invasive until it is explained to them that the application is minimal. Questions are answered over the phone and then people can go online to complete the application. Staff communicates to customers that the city wants to support families, businesses, and landlords. Council President Lueb moved to approved Resolution No. 21-25 and Councilor Shaw seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-25 -A RESOLUTION REPEALING RESOLUTION 20-50, EXPANDING ELIGIBILITY FOR TIGARD'S PROGRAM TO PROVIDE A MONTHLY UTILITY PAYMENT FOR UTILITY BILLING CUSTOMERS FINANCIALLY AFFECTED BY THE COVID-19 PANDEMIC,EXTENDING THE DURATION OF THE PROGRAM UNTIL FUNDS ARE EXPENDED,AND COMBINING THE RESIDENTIAL AND BUSINESS PROGRAM FUNDS TIGARD CITY COUNCIL MEETING MINUTES —June 22, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 8 Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Mayor Snider announced that Resolution No. 21-25 was adopted unanimously. 9. NON-AGENDA ITEMS—None. 10. ADMINISTRATIVE REPORT—City Manager Rymer reported on administrative items. He thanked Council for their support for Tigard AID and said Mr. Chavez-Hernandez and his team exemplified Council's Five E's, especially Excellence and Engagement. Library Board members were congratulated. He thanked Youth Councilor Calderon for being a fantastic youth member of the council and noted that he was intrigued by Tigard having this position. He liked getting input from the youth perspective. Tigard's Parks system received a $78,000 waterway access grant for the Cook Park boat dock. The Library had community members assisting with planting over 200 plants. It has been hot and with the chlorine shortage, they are minimizing water.The plants chosen, once through their first or second year,will be sustainable. There are 12 works of art from Metzger Elementary displayed at Universal Plaza. Police Chief McAlpine reported that all officers are equipped with and trained to use body-worn cameras. Dashcams will be installed near the end of July. City Manager Rymer thanked city employees Kyle Henderson and James Mason. Officer Henderson received an award for lifesavings actions he took on May 24 when responding to a fentanyl overdose. Utility Billing employee Mason was out doing service calls when he smelled natural gas. He was curious about the source, heard hissing in an open garage and knocked on the door to alert residents to clear the house and then called 911 for the fire department. 11. EXECUTIVE SESSION: None. 12. ADJOURNMENT Councilor Goodhouse motioned for adjournment at 7:25 p.m. Councilor Shaw seconded the motion. City Recorder Krager conducted a roll call vote. Mayor Snider asked Youth Councilor Calderon if he wanted to cast an advisory vote of no. Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ TIGARD CITY COUNCIL MEETING MINUTES -June 22, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 8 Carol A.Krager,City Rec( der Attest: Jason Snider,Mayor Date: December 14, 2021 TIGARD CITY COUNCIL MEETING MINUTES—June 22, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 8 of 8