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City Council Minutes - 05/11/2021 ` City of Tig-ard City Council Business Meeting Minutes May 11, 2021 STUDY SESSION A. EXECUTIVE SESSION At 6:30 p.m. Mayor Snider announced that the Tigard City Council was going into Executive Session to discuss real property negotiations under ORS 192.660(2)(e) and pending litigation or litigation likely to be filed under ORS 192.660(2)(h).The session ended at 6:55 p.m. 1. BUSINESS MEETING A. At 7:01 p.m. Mayor Snider called the Tigard City Council and Local Contract Review Board to order. B. City Recorder Krager called the roll. Present Absent Youth Councilor Calderon ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance. A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items—None. 2. PUBLIC COMMENT A. Public Comment—None. B. Public Comment—Phone-In: There were no callers. C. Follow-up to Previous Public Comment—Assistant City Manager Nyland said there was a question from the April 27 Council meeting about an outdoor destination at Metzger School Park. She said the city team responded to the constituent that the city will continue to work with the Tigard-Tualatin School District on this possibility. Ms. Nyland introduced Josh Crites,Assistant Director of the Department of Housing Services in Washington County. He gave an update on issues with the apartment complex in TIGARD CITY COUNCIL MEETING MINUTES—May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 7 Tigard previously known as The Colonies and mentioned in previous public comments.Mr. Crites said the complex is one of the housing properties in Washington County's portfolio and their mission is to provide safe,decent and affordable housing. He said a third-party process will be used to assess the apartment complex and if repairs or remediation cannot occur immediately,they will relocate renters to another unit or a hotel.Their development consultant will be on site to inspect and estimate long-term rehabilitation.Bonita Villa and other properties in Tigard will also be assessed for needed improvements. Tenant meetings will be held to communicate about the work order process,emergency work orders, grievances with property management,and their short and long-term maintenance and rehabilitation plans. He added that residents are aware of how to contact the asset manager if an issue is not satisfactorily addressed by the property manager. Mayor Snider thanked him for the response and for consideration regarding the name change for the property. Councilor Newton added her appreciation for the follow-up and their long- term improvement plans. She clarified that Washington County will be contacting residents to let them know what to expect and to alleviate any lack of understanding.Mr. Crites said the property management company has a lot of experience working with tenants and communicating about their needs and specific timelines. He committed to coming back to Council and updating them on the scope of work and long-term plan. D. Tigard High School Envoy—Caroline Frisiras reported on recent Tigard High activities and introduced next year's Tigard High Envoys to the Tigard City Council- Associated Student Body President Elise Butera and Communications Chair Jamie Toda. They will share the duties and if Ms.Butera is unavailable,Ms.Toda will fill in. Mayor Snider welcomed them both and said he looked forward to seeing them next fall. Ms. Frisiras said the Sparrow Club has raised$3,060 for their sparrow. Classes end on June 4 and drive- through graduation will be held on June 12. Mayor Snider and Council thanked THS Envoy Frisiras for keeping Council informed about Tigard High activities. Her future plans are to study philosophy and business law in the University of Miami honors program. E. Chamber of Commerce—Jessica Love gave an update on Tigard Area Chamber of Commerce activities. Leadership Tigard learned about communications,including a crisis management communication presentation given by Police Chief McAlpine.Tigard Restaurant Month launches on June 1.The Chamber partnered with the Tualatin Chamber and Tigard- Tualatin School District for a Women in STEM (Science,Technology,Engineering and Mathematics) program.The Tigard Farmers Market is open and in its 29`h year. F. Police Chief McAlpine gave a report on monthly crime statistics. Calls for service are increasing as people start to go more places and be more active. Half of the calls were for domestic violence. There was a series of incidents where rocks were thrown through windows of Bridgeport Village businesses.The Commercial Crimes Unit is taking the lead in the investigation.The Major Crimes Unit and Washington County District Attorney requested that the Attorney General look at the officer involved shooting in Tigard and police will be cooperating with the investigation. Nine of the of the sworn levy positions are filled, including identifying the School Resource Officer for the fall. Two non-sworn positions are in the backgrounding process. Councilor Goodhouse thanked Chief McAlpine for giving a great presentation to Leadership Tigard on crisis management communication. He added that it highlighted that Tigard has a great police force that is approachable,and any citizen can contact the Chief with a concern or a question. TIGARD CITY COUNCIL MEETING MINUTES—May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 7 3. CONSENT AGENDA: (Tigard City Council&Local Contract Review Board) A. PROCLAIM MAY 16-22,2021 AS PUBLIC WORKS WEEK B. CONSIDER RESOLUTION 21-13 GRANTING EXEMPTION FROM PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE 3.50 FOR NON-PROFIT,LOW- INCOME HOUSING C. CONSIDER RENEWAL OF WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) INTERGOVERNMENTAL AGREEMENTS D. CONSIDER CONTRACT AWARD FOR 2021 PAVEMENT MANAGEMENT PROGRAM PREVENTIVE MAINTENANCE Council President Lueb moved for approval of the Consent Agenda and Councilor Shaw seconded the motion.City Recorder Krager conducted a roll call vote and the motion passed unanimously. Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ 4. PUBLIC HEARING: CONSIDER RESOLUTION AMENDING THE MASTER FEES AND CHARGES SCHEDULE RELATED TO WATER RATES A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may testify by phone by calling 503-966-4101 to get the queue. C. Staff Report:Public Works Management Analyst Rico gave the staff report and was joined by FCS Group consultants Doug Gabbard,Zech Hazel,and John Ghilarducci,and Tigard Public Works Director Rager,Executive Utility Manager Goodrich and Finance Director LaFrance.Ms.Rico said the water rates were discussed and revisions recommended at the April 20,2021 council meeting.These rates were presented at the Water Advisory Board last week and they voted unanimously in support.The main changes are in the methodology for single-family residential base rates,which will all be the same regardless of meter size.Tier thresholds will also be uniform for that class.Another change is that booster fees for residential customers will be aligned to the same methodology. FCS Consultant Gabbard presented slides on Council's water rate policy direction and the multi-year implications of these decisions. He summarized the Fixed Charges.The Booster Charges will use cost-of-service recommendations and a uniform rate will be charged to single-family customers. They will not escalate during the 5-year phase-in period,which is consistent with current practice.The Water Advisory Board recommended that if we went TIGARD CITY COUNCIL MEETING MINUTES--May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 7 to the trouble of isolating the actual cost of boosting,we should not just escalate them to meet the needs of the revenue requirements. Single-family customers will have a uniform base fixed rate. Multi-family customers will have a consumption charge using a uniform volume rate. Cost-of-service adjustments by class will be phased in over time. FCS Consultant Hazel showed a slide of Usage Charges with the three tiers. Industrial, irrigation and fire only have a uniform(Tier 1)volume charge.Each class has a slight increase based on a cost-of-service adjustment.The single-family residential threshold has one uniform structure at 6 CCF for Tier 2 and 15 CCF for Tier 3. For all other classes,Tiers 2 and 3 vary by meter size by using the city's flow factor. Councilor Shaw asked for clarification,noting that both businesses and some residential customers have 1-inch meters. Ms. Rico said the city previously charged all customers by meter size,but with the new methodology,meter size no longer informs the calculation for residential rates.FCS Consultant Gabbard added that a residential customer with a 1-inch meter would be treated like all other residential customers,but a business would be treated as having a 1-inch meter with its own rates and thresholds. D. Public Testimony—Mayor Snider said there were no written comments received by the 4:30 p.m.deadline.There was no phone-in testimony. E. Response to testimony by staff. None F. Mayor Snider closed the public hearing. G. Council consideration of Resolution No. 21-14. Mayor Snider noted for the audience there has been significant dialog about this topic over many months and council was not acting quickly. Councilor Shaw moved to approve Resolution No.21-14. Councilor Goodhouse seconded the motion.There was no further discussion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-14 A RESOLUTION AMENDING THE MASTER FEES AND CHARGES RELATED TO WATER UTILITY SERVICES Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Mayor Snider announced Resolution No.21-14 passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES--May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 4 of 7 5. QUASI-JUDICIAL PUBLIC HEARING: CONSIDER APPROVAL OF FROUDE ANNEXATION (ZCA2021-00002) A. Mayor Snider opened the quasi-judicial public hearing. B. Hearing Procedures—City Attorney Rihala read the quasi-judicial hearing procedures,listing the substantive approval criteria the Council decision must be based on:Community Development Code Chapters 18.710 and 18.720;Comprehensive Plan Goal 1,Goal 11,Goal 12,and Goal 14;Metro Code Chapter 3.09 and ORS Chapter 222. C. Mayor Snider asked Councilors if any had a conflict of interest or have had any ex parte contacts.There were none expressed,and no one called in to question their participation. D. Staff Report—Assistant Planner Smith gave the staff report on the Froude annexation proposal to annex two properties into the City of Tigard.She showed a map of the properties.The applicant is not proposing new development on the subject properties at this time.As defined by Washington County Land Use, the properties are currently zoned R-6 (Residential-6 units per acre) and upon approval of this proposed annexation,the properties will be zoned R-7 (Medium-Density Residential) under City of Tigard designations. Staff reviewed the proposal and determined adequate public facilities exist to serve the properties.The proposed annexation meets all applicable approval criteria.The applicant is present in case there are questions. E. Applicant Testimony—Mimi Dukas of AKS Engineering spoke on behalf of the applicant, Venture Properties.She commented that the criteria for annexation is straightforward,and said "You need adjacency to the existing city limits,adequate public infrastructure and a willing applicant.We have all those."She added that she looked forward to proposing a future subdivision in this area and working with staff on that application process. She added that Miss Froude was very active in the Tigard community and she suspected that she would have been happy upon annexation of this land. F. Public Testimony— • Mayor Snider announced that written comments were due by 4:30 p.m. this afternoon and anyone wishing to testify via phone can call 503-966-4101 and be put in the queue to speak.No written testimony came in by the deadline and no one called in. • Mayor Snider asked if there are any callers in the queue who wished to challenge the participation of a Councilor or provide comments on the proposal. There were no callers. G. Response to testimony by staff—Assistant Planner Smith said four written comments were previously received and these were included in the agenda packet.They were mostly questions from the neighbors about what the R-7 zoning would be. H. Rebuttal by applicant to testimony.None. I. Council had no questions for staff or the applicant. J. Mayor Snider closed the public hearing. TIGARD CITY COUNCIL MEETING MINUTES--May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 7 K. Council consideration of Ordinance No. 21-10. Councilor Newton said one of the last things she did as a staff member with the city was to talk with Miss Froude about annexing her property. She said she lived here a long time and gave a lot to the community. She concurred that Miss Froude would be happy about this. There was no further discussion. Councilor Newton moved to approve Ordinance No.21-10. Councilor Shaw seconded the motion. City Recorder Krager read the number and title of the ordinance and conducted a roll call vote. Ordinance No. 21-10—AN ORDINANCE ANNEXING TWO (2) PARCELS OF LAND TOTALING APPROXIMATELY 11.26 ACRES AND ONE-HALF OF THE ADJOINING SW BEEF BEND ROAD RIGHT-OF-WAY,APPROVING THE FROUDE ANNEXATION (ZCA2021-00002),AND WITHDRAWING PROPERTIES FROM THE TIGARD WATER DISTRICT,WASHINGTON COUNTY ENHANCED SHERIFF'S PATROL DISTRICT,AND WASHINGTON COUNTY URBAN ROAD MAINTENANCE DISTRICT Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Mayer Snider announced that Ordinance No. 21-10 was adopted unanimously and welcomed the applicant into the city. 6. NON-AGENDA ITEMS —None. 7. ADMINISTRATIVE REPORT—City Manager Rymer reported on administrative items. He said it is National Police Week and he thanked the entire police team for being a strong and dedicated part of our organization.They are appreciated for the work they do day in and day out for the community.The city is slowly adding back some in-person resources and he learned this week that during the COVID pandemic,the city's team approved 27 different safety plans. He said this speaks highly to the commitment of Risk Management and the Leadership Team to keep the community and our city teammates safe.A Move4May partnership began between the Parks and Recreation team,Safe Routes to School,Packed with Pride and the Tigard-Tualatin School District to encourage keeping active.Move4May materials are available in five languages to increase participation and help spread the word about available services. The Streets for People Program is at three different locations and in its second season,placing traffic calming measures in neighborhoods to make pedestrian and student access to schools safer. TIGARD CITY COUNCIL MEETING MINUTES—May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 7 Most responses have been positive.He gave kudos to Library Director Bernard and the team noting that 4,321 people took advantage of the no-contact take-out program.The Library is now open on a limited basis and there have been 2,000 visitors so far. The city has a booth at the Tigard Farmers Market this year where teammates can introduce themselves,talk about what we do and how we can help.Joanne Bengtson,Eduardo Ramos and Nicole Hendrix were there last Sunday and held over 55 conversations with community members. A resignation was received from a Public Safety Advisory Board member so Council will consider refilling that spot at the May 25 Council meeting. 8. EXECUTIVE SESSION: None scheduled. 9. ADJOURNMENT At 8:00 p.m. Council President Lueb motioned for adjournment. Councilor Goodhouse seconded the motion. City Recorder Krager conducted a roll call vote. Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Mayor Snider announced that the meeting was adjourned, Carol A.Krager,City Recorder Attest: Jason B.Snider,Mayor Date: /l-/6 aoa, TIGARD CITY COUNCIL MEETING MINUTES—May 11,2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 7 of 7