09/12/2012 - Minutes City of Tigard
Library Board
Minutes
MEETING DATE/TIME: Wednesday,September 12, 2012 7 p.m.
MEETING LOCATION: 13500 SW Hall Blvd., Second Floor Conference Room
1. CALL TO ORDER:
At 7:00 p.m. Chair David Burke called to order the September 12,2012 Tigard Library Board.
2. ROLL CALL
Chair David Burke called the roll.
Present at the meeting were: David Burke,Laura Cadiz, Scott Hancock,Linda Monahan,Dan Snyder and
John Storhm;Alternates Stephanie Carter and Katie Harris;Library Director Margaret Barnes and Executive
Assistant Alison Grimes. Cecilia Nguyen was excused.
3. APPROVE MINUTES
The Board reviewed and approved the minutes from the Wednesday,August 8, 2012 meeting.
Motion—Monahan Second—Snyder
Burke—Aye Cadiz—Aye Hancock—Abstain
Monahan-Aye Nguyen—Excused Snyder—Aye
Storhm—Aye
4. AGENDA ADDITIONS AND DELETIONS
None.
5. CALL TO THE PUBLIC
Tom Clawson, Circulation Library Aide,was introduced by Barnes as this month's staff guest. Retiring after
20+ years as a graphic artist, Clawson has been with the Library for the past four years. Along with two
other regular aides, on-call aides and volunteers, Clawson shelves materials. He spoke about the recent
summer teen volunteers,noting that the teens shelve for only 2 1/2 hours at a time to avoid boredom.
Library Aides also provide `third-phase training',which is basically final hands-on shelving training for
newcomers. Clawson asked several questions of the Board and thanked them for volunteering.
Tigard Public Library Board MINUTES — Wednesday, September 12, 2012
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of3
6. ELECTION OF OFFICERS
The floor was opened for nominations for Board Chairman for FY 2012-2013. Monahan made a motion to
nominate David Burke to continue as Chairman;the motion was seconded by Hancock. All eligible voted aye
and the motion passed unanimously.
Monahan then made a motion to nominate John Storhm as Vice-Chairman;the motion was seconded by
Hancock. All eligible voted aye and the motion passed unanimously.
7. POLICY REVIEW
Three policies and a set of guidelines were presented to the Board for their review and approval:
o Fee-based Services Policy
There being no additions,corrections or changes,the policy was re-approved as presented.
Motion—Snyder Second—Burke
Burke—Aye Cadiz—Aye Hancock—Aye
Monahan-Aye Nguyen—Excused Snyder—Aye
Storhm—Aye
o Food and Beverage Policy
There being no additions,corrections or changes,the policy was re-approved as presented.
Motion—Hancock Second—Burke
Burke—Aye Cadiz—Aye Hancock—Aye
Monahan-Aye Nguyen—Excused Snyder—Aye
Storhm—Aye
o Library Card Policy
There being no additions,corrections or changes,the policy was re-approved as presented.
Motion—Storhm Second—Burke
Burke—Aye Cadiz—Aye Hancock—Aye
Monahan-Aye Nguyen—Excused Snyder—Aye
Storhm—Aye
o Donations Guidelines
Since this is a guidelines and not a policy,it was decided,after discussion,that it will no longer be
necessary to annually re-approve but submit periodically for their review.
8. LIBRARY OPERATIONS
WCCLS and Library statistics were reviewed. Barnes noted that volunteer statistics were up due to the amount
of teen summer volunteers. She also informed the Board that the Library was exploring wireless printing for
the public.
Tigard Public Library Board MINUTES - Wednesday, September 12, 2012
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 2 of3
9. OTHER BUSINESS
■ LIBRARY TRENDS
Harris told the Board that a `take a book—leave a book' exchange box had been placed in her
neighborhood.
10. ADJOURN
There being no further business,Burke adjourned the meeting at 7:57 p.m.
The next meeting of the Tigard Library Board will be Wednesday, October 10 at 7 p.m. in the second floor
Conference Room of the Library, 13500 SW Hall Blvd.,Tigard.
Tigard Public Library Board MINUTES — Wednesday, September 12, 2012
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 3 of3