Sustainability Solutions Group Workers Cooperative SSG ~ C220011 CITY OF TIGARD-CONTRACT SUMMARY&ROUTING FORM
Contract Overview
Contract/Amendment Number: C220011
Contract Start Date: 09/27/2021 Contract End Date: 12/31/2022
Contract Title: Climate Resiliency Plan
Contractor Name: Sustainability Solutions Group Workers Cooperative (SSG
Contract Manager: Emily Tritsch
Department: CM
Contract Costs
Original Contract Amount: $99,890.00
Total All Previous Amendments:
Total of this Amendment: $3,000.00
Total Contract Amount: $102,890.00
Procurement Authority
Contract Type: Personal Services
Procurement Type: Intermediate RFP <=$150K
Solicitation Number: 2022-02
LCRB Date:
Account String: Fund-Division-Account Work Order—Activit)::ZPe Amount
FY 23 600-1000-54001 $3000.00
Contracts & Purchasing Approval
Purchasing Signature:
Comments:
DocuSign Routing
Route for Signature Name Email Address
Contractor Jeremy Murphy ieremy(assg.coop
City of Tigard Steve Rymer stever(ktigard-or.gov
Final Distribution
Contractor Jeremy Murphy jeremykssg.coop
Project Manager Emily Tritsch Emil .tritsch ti and-or. ov
Project Manager
Buyer Toni Riccardi tonir ti and-or. ov
DocuSign Envelope ID: B036635B-5412-4894-BB78-2582CB3A9F6E
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT NUMBER 0220011
FOR
CLIMATE RESILIENCY PLAN
AMENDMENT #1
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City,and Sustainability Solutions Group Workers Cooperative (SSG),hereinafter referred to as Contractor,is
hereby amended as follows:
1. EFFECTIVE DATE AND DURATION
Section 2 of the Contract is amended to provide that the expiration date is December 31, 2022.
2. COMPENSATION
Section 3 of the Contract is amended to increase the total potential compensation payable under the
Contract by$3,000.00,to a new total of$102,890.00. Total payments to Contractor for services under
this Contract, including but not limited to Services added by this amendment number 2, shall not
exceed that new total without further amendment of the Contract.
3. SERVICES TO BE PROVIDED
Section 1 of the contract is amended to add additional Services as provided in the attached Exhibit D.
4. METHOD &PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS
Section 10 is updated to provide the new City contract administrator as follows.
ITY OF TIG
Attn: Emily Tritsch
Address: 13125 SW Hall Blvd
Tigard, OR 97223
Phone: (503) 718-2411
Email: emily.tritsch e,tigard-or.gov
3. Except as expressly provided in this contract amendment, all other terms remain unchanged.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD SUSTAINABILITY SOLUTIONS GROUP
WORKERS COOPERATIVE (SSG)
no..sw.bn w- Co siuo.n k'
Signature Signature
Steve Rymer
Jeremy Murphy
Printed Name Printed Name
10/3/2022 9/30/2022
Date Date
Rev.8/21
DocuSign Envelope ID: B036635B-5412-4894-BB78-2582CB3A9F6E
EXHIBIT D
Description of additional scope to original contract: SSG will provide a simple document
containing a table of the high-level GHG emissions reduction targets for Tigard (as set by City
Council), alongside those of Beaverton, Gresham,Metro Portland, and the State, along with some
key implementation tools being proposed to achieve the targets (as available). It will also include a
basic explanation of the principles of science-based, fair share targets as agreed to during UN
climate negotiations and supported by the IPCC. The intent is to provide Tigard administration and
councillors with some international and local context for what other communities are committing to,
and an introduction to the level of ambition required to meet Tigard's goals. The table will contain
the following columns:
City/ Adopted Mid- Adopted Science-based, Implementation Tools
State Term Target 2050 Target Details fair share target being proposed
Effort Required: 15 hours
Hourly Cost: 200 USD / hour
Total Cost: $3,000 plus tax
Expected Delivery Date: September 23, 2022
CITY OF TIGARD-CONTRACT SUMMARY&ROUTING FORM
Contract Overview
Contract/Amendment Number: C220011
Contract Start Date: 09/27/2021 Contract End Date: 12/31/2022
Contract Title: Climate Resiliency Plan
Contractor Name: Sustainability Solutions Group Workers Cooperative (SSG
Contract Manager: Emily Tritsch
Department: CM
Contract Costs
Original Contract Amount: $99,890.00
Total All Previous Amendments:
Total of this Amendment: $3,000.00
Total Contract Amount: $102,890.00
Procurement Authority
Contract Type: Personal Services
Procurement Type: Intermediate RFP <=$150K
Solicitation Number: 2022-02
LCRB Date:
Account String: Fund-Division-Account Work Order—Activit)::ZPe Amount
FY 23 600-1000-54001 $3000.00
Contracts & Purchasing Approval
Purchasing Signature:
Comments:
DocuSign Routing
Route for Signature Name Email Address
Contractor Jeremy Murphy ieremy(assg.coop
City of Tigard Steve Rymer stever(ktigard-or.gov
Final Distribution
Contractor Jeremy Murphy jeremykssg.coop
Project Manager Emily Tritsch Emil .tritsch ti and-or. ov
Project Manager
Buyer Toni Riccardi tonir ti and-or. ov
DocuSign Envelope ID: B036635B-5412-4894-BB78-2582CB3A9F6E
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT NUMBER 0220011
FOR
CLIMATE RESILIENCY PLAN
AMENDMENT #1
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City,and Sustainability Solutions Group Workers Cooperative (SSG),hereinafter referred to as Contractor,is
hereby amended as follows:
1. EFFECTIVE DATE AND DURATION
Section 2 of the Contract is amended to provide that the expiration date is December 31, 2022.
2. COMPENSATION
Section 3 of the Contract is amended to increase the total potential compensation payable under the
Contract by$3,000.00,to a new total of$102,890.00. Total payments to Contractor for services under
this Contract, including but not limited to Services added by this amendment number 2, shall not
exceed that new total without further amendment of the Contract.
3. SERVICES TO BE PROVIDED
Section 1 of the contract is amended to add additional Services as provided in the attached Exhibit D.
4. METHOD &PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS
Section 10 is updated to provide the new City contract administrator as follows.
ITY OF TIG
Attn: Emily Tritsch
Address: 13125 SW Hall Blvd
Tigard, OR 97223
Phone: (503) 718-2411
Email: emily.tritsch e,tigard-or.gov
3. Except as expressly provided in this contract amendment, all other terms remain unchanged.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD SUSTAINABILITY SOLUTIONS GROUP
WORKERS COOPERATIVE (SSG)
no..sw.bn w- Co siuo.n k'
Signature Signature
Steve Rymer
Jeremy Murphy
Printed Name Printed Name
10/3/2022 9/30/2022
Date Date
Rev.8/21
DocuSign Envelope ID: B036635B-5412-4894-BB78-2582CB3A9F6E
EXHIBIT D
Description of additional scope to original contract: SSG will provide a simple document
containing a table of the high-level GHG emissions reduction targets for Tigard (as set by City
Council), alongside those of Beaverton, Gresham,Metro Portland, and the State, along with some
key implementation tools being proposed to achieve the targets (as available). It will also include a
basic explanation of the principles of science-based, fair share targets as agreed to during UN
climate negotiations and supported by the IPCC. The intent is to provide Tigard administration and
councillors with some international and local context for what other communities are committing to,
and an introduction to the level of ambition required to meet Tigard's goals. The table will contain
the following columns:
City/ Adopted Mid- Adopted Science-based, Implementation Tools
State Term Target 2050 Target Details fair share target being proposed
Effort Required: 15 hours
Hourly Cost: 200 USD / hour
Total Cost: $3,000 plus tax
Expected Delivery Date: September 23, 2022
CITY OF TIGARD-CONTRACT SUMMARY&ROUTING FORM
Contract Overview
Contract/Amendment Number: C220011
Contract Start Date: September 27, 2021 Contract End Date: 10/1/2022
Contract Title: Climate Resiliency Plan
Contractor Name: Sustainability Solutions Group Workers Cooperative (SSG
Contract Manager: Eduardo Ramos
Department: City Management
Contract Costs
Original Contract Amount: $99,890.00
Total All Previous Amendments:
Total of this Amendment:
Total Contract Amount: $99,890.00
Procurement Authority
Contract Type: Personal Services
Procurement Type: Intermediate RFP <=$150K
Solicitation Number: 2022-02
LCRB Date: N/A
Account String: Fund-Division-Account Work Order—Activity Type Amount
FY 2022 600-1000-54001 $99,890.00
FY
FY
FY
FY
Contracts & Purchasing Approval
Purchasing Signature: Mato-- Zl.(.Z Sf44 e
Comments: Contract for Climate Resiliency Plan.
DocuSign Routing
Route for Signature Name Email Address
Contractor Jeremy Murphy (signed already) jeremy@ssg.coop
City of Tigard Steve Rymer
Final Distribution
Contractor jeremy@ssg.coop
Project Manager Eduardo Ramos
-Buyer Machelle Stephens
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
Contract Number C220011
CITY OF TIGARD,OREGON
PERSONAL SERVICES CONTRACT
CLIMATE RESILIENCY PLAN
THIS AGREEMENT made and entered into by and between the City of Tigard, a municipal
corporation of the State of Oregon, hereinafter called City, and Sustainability Solutions Group
Workers Cooperative (SSG),hereinafter called Contractor.
RECITALS
WHEREAS, the City's 2022 fiscal year budget provides for services related to Climate Resiliency
Plan; and
WHEREAS,City has need for the services of a company with a particular training,ability,knowledge,
and experience possessed by Contractor,and
WHEREAS, City has determined that Contractor is qualified and capable of performing the
professional services as City does hereinafter require,under those terms and conditions set forth,
THEREFORE, the Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor will initiate services immediately upon receipt of City's notice to proceed together
with an executed copy of this Agreement. Contractor agrees to complete work that is detailed
in Exhibit A and the project schedule in Exhibit B,incorporated herein by reference.
2. EFFECTIVE DATE AND DURATION
This Agreement is effective upon the date of execution and expires on October 1,2022,unless
otherwise terminated or extended. All work under this Agreement must be completed prior
to the expiration of this Agreement.
3. COMPENSATION
The City agrees to pay Contractor in accordance with the fee schedule outlined in Exhibit C.
The total amount paid to the Contractor by the City may not exceed $99,890.00 without a
written contract amendment signed by authorized representatives of both parties.
Payments made to Contractor will be based upon the following applicable terms:
A. Payment by City to Contractor for performance of services under this Agreement includes
all expenses incurred by Contractor, with the exception of expenses, if any, identified in
this Agreement as separately reimbursable.
B. Payment will be made in installments based on Contractor's invoice, subject to the
approval of the City Manager,or designee,and not more frequently than monthly. Unless
otherwise agreed, payment will be made only for work actually completed as of the date
of invoice.
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C. Payment by City releases City from any further obligation for payment to Contractor for
services performed or expenses incurred as of the date of the invoice. Payment may not
be considered acceptance or approval of any work or waiver of any defects therein.
D. Contractor must make payments promptly, as due, to all persons supplying labor or
materials for the performance of the work provided for in this Agreement.
E. Contractor may not permit any lien or claim to be filed or prosecuted against the City on
any account of any labor or material furnished.
F. Contractor will pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
G. Contractor will pay all contributions or amounts due the Industrial Accident Fund from
the contractor or any subcontractor.
H. If Contractor fails,neglects, or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes
due, City's Finance Director may pay such claim and charge the amount of the payment
against funds due or to become due the Contractor. The payment of the claim in this
manner does not relieve Contractor or their surety from obligation with respect to any
unpaid claims.
I. Contractor will promptly, as due, make payment to any person, co-partnership,
association,or corporation, furnishing medical, surgical, and hospital care or other needed
care and attention, incident to sickness or injury, to the employees of Contractor, of all
sums that Contractor agrees to pay for the services and all moneys and sums that
Contractor collected or deducted from the wages of employees pursuant to any law,
contract,or agreement for the purpose of providing or paying for services.
J. Contractor and its employees, if any, are not active members of the Oregon Public
Employees Retirement System and are not employed for a total of 600 hours or more in
the calendar year by any public employer participating in the Retirement System.
K. Contractor must obtain,prior to the execution of any performance under this Agreement,
a City of Tigard Business License. The Tigard Business License is based on a calendar
year with a December 31st expiration date. New businesses operating in Tigard after June
30th of the current year will pay a pro-rated fee though the end of the calendar year.
L. The City certifies that sufficient funds are available and authorized for this Agreement
during the current fiscal year. Funding during future fiscal years is subject to budget
approval by Tigard's City Council.
4. OWNERSHIP OF WORK PRODUCT
City is the owner of and is entitled to possession of any and all work products of Contractor
which result from this Agreement, including any computations, plans, correspondence, or
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pertinent data and information gathered by or computed by Contractor prior to termination
of this Agreement by Contractor or upon completion of the work pursuant to this Agreement.
5. ASSIGNMENT/DELEGATION
Neither party may assign, sublet or transfer any interest in or duty under this Agreement
without the written consent of the other and no assignment has any force or effect unless and
until the other party has consented. If City agrees to assignment of tasks to a subcontract,
Contractor is fully responsible for the acts or omissions of any subcontractors and of all
persons employed by them. Neither the approval by City of any subcontractor not anything
contained herein creates any contractual relation between the subcontractor and City. The
provisions of this Agreement are binding upon and will inure to the benefit of the parties to
the Agreement and their respective successors and assigns.
6. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR
Contractor certifies that:
A. Contractor acknowledges that for all purposes related to this Agreement, Contractor is an
independent contractor as defined by ORS 670.600 and not an employee of City.
Contractor is not entitled to benefits of any kind to which an employee of City is entitled
and is solely responsible for all payments and taxes required by law. Furthermore, in the
event that Contractor is found by a court of law or any administrative agency to be an
employee of City for any purpose, City is entitled to offset compensation due, or to
demand repayment of any amounts paid to Contractor under the terms of this Agreement,
to the full extent of any benefits or other remuneration Contractor receives (from City or
third party) as a result of said finding and to the full extent of any payments that City is
required to make (to Contractor or to a third party) as a result of said finding.
B. Contractor is not an officer,employee,or agent of the City as those terms are used in ORS
30.265.
7. CONFLICT OF INTEREST
The undersigned Contractor hereby represents that no employee of the City, or any
partnership or corporation in which a City employee has an interest, has or will receive any
remuneration of any description from Contractor, either directly or indirectly, in connection
with the letting or performance of this Agreement, except as specifically declared in writing.
If this payment is to be charged against Federal funds, Contractor certifies that he/she is not
currently employed by the Federal Government and the amount charged does not exceed their
normal charge for the type of service provided.
8. INDEMNIFICATION
City has relied upon the professional ability and training of Contractor as a material
inducement to enter into this Agreement. Contractor represents that all of its work will be
performed in accordance with generally accepted professional practices and standards as well
as the requirements of applicable federal, state, and local laws, it being understood that
acceptance of a Contractor's work by City will not operate as a waiver or release.
Climate Resiliency Plan Contract: C220011 3 1 P a g e
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Contractor agrees to indemnify and defend the City, its officers, employees, agents, and
representatives and hold them harmless from any and all liability, causes of action, claims,
losses, damages, judgments, or other costs or expenses, including attorney's fees and witness
costs (at both trial and appeal level,whether or not a trial or appeal ever takes place including
any hearing before federal or state administrative agencies),that may be asserted by any person
or entity which in any way arise from, during, or in connection with the performance of the
work described in this contract, except liability arising out of the sole negligence of the City
and its employees. Such indemnification will also cover claims brought against the City under
state or federal worker's compensation laws. If any aspect of this indemnity is found to be
illegal or invalid for any reason whatsoever, such illegality or invalidity does not affect the
validity of the remainder of this indemnification.
9. INSURANCE
Contractor and its subcontractors must maintain insurance acceptable to City in full force and
effect throughout the term of this contract. Such insurance must cover risks arising directly
or indirectly out of Contractor's activities or work hereunder, including the operations of its
subcontractors of any tier.
The policy or policies of insurance maintained by the Contractor must provide at least the
following limits and coverages:
A. Commercial General Liability Insurance
Contractor will obtain, at Contractor's expense, and keep in effect during the term of this
contract,Comprehensive General Liability Insurance covering Bodily Injury and Property
Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage must
include Contractual Liability insurance for the indemnity provided under this contract.
The following insurance will be carried:
Coverage Limit
General Aggregate $2,000,000
Products-Completed Operations Aggregate $1,000,000
Personal&Advertising Injury $1,000,000
Each Occurrence $1,000,000
Fire Damage (Any one fire) $50,000
B. Commercial Automobile Insurance
Contractor must also obtain, at Contractor's expense, and keep in effect during the term
of the contract, Commercial Automobile Liability coverage including coverage for all
owned, hired, and non-owned vehicles on an "occurrence" form. The Combined Single
Limit per occurrence may not be less than $1,000,000.
If Contractor uses a personally-owned vehicle for business use under this contract, the
Contractor will obtain, at Contractor's expense, and keep in effect during the term of the
contract,business automobile liability coverage for all owned vehicles on an"occurrence"
form. The Combined Single Limit per occurrence may not be less than $1,000,000.
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C. Workers' Compensation Insurance
The Contractor, its subcontractors, if any, and all employers providing work, labor, or
materials under this Contract that are subject employers under the Oregon Workers'
Compensation Law must comply with ORS 656.017, which requires them to provide
workers' compensation coverage that satisfies Oregon law for all their subject workers.
Out-of-state employers must provide Oregon workers' compensation coverage for their
workers who work at a single location within Oregon for more than 30 days in a calendar
year. Contractors who perform work without the assistance or labor of any employee
need not obtain workers' compensation coverage. All non-exempt employers must
provide Employer's Liability Insurance with coverage limits of not less than $1,000,000
each accident.
D. Additional Insured Provision
All required insurance policies, other than Workers' Compensation and Professional
Liability, must name the City its officers, employees, agents, and representatives as
additional insureds with respect to this Agreement.
E. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. All policies of insurance must be written by companies
having an A.M.Best rating of"A-VII" or better,or equivalent. The City reserves the right
to reject all or any insurance carrier(s) with an unacceptable financial rating.
F. Self-Insurance
The City understands that some contractors may self-insure for business risks and the City
will consider whether such self-insurance is acceptable if it meets the minimum insurance
requirements for the type of coverage required. If Contractor is self-insured for
commercial general liability or automobile liability insurance, Contractor must provide
evidence of such self-insurance. Contractor must provide a Certificate of Insurance
showing evidence of the coverage amounts on a form acceptable to the City. The City
reserves the right in its sole discretion to determine whether self-insurance is adequate.
G. Certificates of Insurance
As evidence of the insurance coverage required by the contract, Contractor will furnish a
Certificate of Insurance to the City. No contract is effective until the required Certificates
of Insurance have been received and approved by the City. The certificate will specify and
document all provisions within this contract and include a copy of Additional Insured
Endorsement. A renewal certificate will be sent to the below address prior to coverage
expiration.
H. Primary Coverage Clarification
The parties agree that Contractor's coverage is primary to the extent permitted by law.
The parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
Climate Resiliency Plan Contract: C220011 5 1 P a g e
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I. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general
liability, professional liability,pollution, and errors and omissions policies required by this
Agreement.
A certificate in form satisfactory to the City certifying to the issuance of such insurance
will be forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
13125 SW Hall Blvd.
Tigard, Oregon 97223
OR email:
ContractsPurchasing@tigard-or.gov
At the discretion of the City, a copy of each insurance policy, certified as a true copy by
an authorized representative of the issuing insurance company, may be required to be
forwarded to the above address.
Such policies or certificates must be delivered prior to commencement of the work. The
procuring of such required insurance will not be construed to limit Contractor's liability
hereunder. Notwithstanding said insurance, Contractor is obligated for the total amount
of any damage, injury, or loss caused by negligence or neglect connected with this
Agreement.
10. METHOD & PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS
All notices,bills and payments will be made in writing and may be given by personal delivery,
mail,or by fax. Payments may be made by personal delivery,mail,or electronic transfer. The
following addresses will be used to transmit notices,bills,payments,and other information:
CITY OF TiGARD SUSTAINABILITY SOLUTIONS
WORKERS COOPERATIVE
Attn: Eduardo Ramos Attn: Jeremy Murphy
Address: 13125 SW Hall Blvd Address: 210-128 W Hastings Street
Tigard, OR 97223 Vancouver, British Columbia,
V6B 1 GB Canada
Phone: (503) 718-2742 Phone: (604) 828-6660
Email: EduardoR@tigard-or.gov Email: Jeremy@SSG.Coop
Notice will be deemed given upon deposit in the United States mail,postage prepaid,or when
so faxed,upon successful fax. In all other instances,notices,bills and payments will be deemed
given at the time of actual delivery. Changes may be made in the names and addresses of the
person to who notices, bills, and payments are to be given by giving written notice pursuant
to this paragraph.
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11. SURVIVAL
The terms, conditions, representations, and warranties contained in this Agreement survive
the termination or expiration of this Agreement.
12. MERGER
This writing is intended both as a final expression of the Agreement between the parties with
respect to the included terms and as a complete and exclusive statement of the terms of the
Agreement. No modification of this Agreement will be effective unless and until it is made in
writing and signed by both parties.
13. TERMINATION WITHOUT CAUSE
At any time and without cause, City has the right in its sole discretion to terminate this
Agreement by giving notice to Contractor. If City terminates this Agreement pursuant to this
paragraph, City will pay Contractor for services rendered to the date of termination.
14. TERMINATION WITH CAUSE
A. City may terminate this Agreement effective upon delivery of written notice to Contractor,
or at such later date as may be established by City,under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of
services. This Agreement may be modified to accommodate a reduction in funds.
2) If federal or state regulations or guidelines are modified, changed, or interpreted in
such a way that the services are no longer allowable or appropriate for purchase under
this Agreement.
3) If any license or certificate required by law or regulation to be held by Contractor,its
subcontractors, agents, and employees to provide the services required by this
Agreement is for any reason denied,revoked,or not renewed.
4) If Contractor becomes insolvent,if voluntary or involuntary petition in bankruptcy is
filed by or against Contractor,if a receiver or trustee is appointed for Contractor,or if
there is an assignment for the benefit of creditors of Contractor.
Any such termination of this agreement under paragraph (A) will be without prejudice to
any obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Contractor, may
terminate the whole or any part of this Agreement:
1) If Contractor fails to provide services called for by this Agreement within the time
specified, or
2) If Contractor fails to perform any of the other provisions of this Agreement or fails
to pursue the work as to endanger performance of this Agreement in accordance with
its terms, and after receipt of written notice from City, fails to correct such failures
within ten (10) days or such other period as City may authorize.
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The rights and remedies of City provided above related to defaults (including breach of
contract) by Contractor are not exclusive and are in addition to any other rights and
remedies provided by law or under this Agreement.
If City terminates this Agreement under paragraph (B), Contractor will be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred,
provided, that the City may deduct the amount of damages, if any, sustained by City due
to breach of contract by Contractor. Damages for breach of contract include those
allowed by Oregon law, reasonable and necessary attorney fees, and other costs of
litigation at trial and upon appeal.
15. ACCESS TO RECORDS
City will have access to such books, documents, papers and records of Contractor as are
directly pertinent to this Agreement for the purpose of making audit, examination, excerpts
and transcripts.
16. HAZARDOUS MATERIALS
Contractor will comply with all federal Occupational Safety and Health Administration
(OSHA) requirements and all Oregon safety and health requirements. In accordance with
OSHA and Oregon OSHA Hazard Communication Rules, if any goods or services provided
under this Agreement may release,or otherwise result in an exposure to,a hazardous chemical
under normal conditions of use (for example,employees of a construction contractor working
on-site), it is the responsibility of Contractor to provide the City with the following
information: all applicable Safety Data Sheets,the identity of the chemical/s,how Contractor
will inform employees about any precautions necessary,an explanation of any labeling system,
and the safe work practices to prevent exposure. In addition, Contractor must label, tag, or
mark such goods.
17. FORCE MAJEURE
Neither City nor Contractor will be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or
negligence on the part of the parties so disenabled, including but not restricted to, an act of
God or of a public enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine
restriction, area-wide strike, freight embargo, unusually severe weather or delay of
subcontractor or supplies due to such cause;provided that the parties so disenabled will within
ten (10) days from the beginning of such delay, notify the other party in writing of the cause
of delay and its probable extent. Such notification will not be the basis for a claim for
additional compensation. Each parry will, however,make all reasonable efforts to remove or
eliminate such a cause of delay or default and will, upon cessation of the cause, diligently
pursue performance of its obligation under the Agreement.
18. NON-WAIVER
The failure of City to insist upon or enforce strict performance by Contractor of any of the
terms of this Agreement or to exercise any rights hereunder should not be construed as a
waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights
on any future occasion.
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19. HOURS OF LABOR, PAY EQUITY
In accordance with ORS 279B.235, the following are hereby incorporated in full by this
reference:
A. Contractor may not employ an individual for more than 10 hours in any one day, or 40
hours in any one week, except as provided by law. For contracts for personal services, as
defined in ORS 279A.055, Contractor must pay employees at least time and a half pay for
all overtime the employees work in excess of 40 hours in any one week, except for
employees who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201 to
209 from receiving overtime.
B. Contractor must give notice in writing to employees who work on a public contract,either
at the time of hire or before commencement of work on the contract, or by positing a
notice in a location frequented by employees, of the number of hours per day and days
per week that the employees may be required to work.
C. Contractor may not prohibit any of Contractor's employees from discussing the
employee's rate of wage, salary,benefits or other compensation with another employee or
another person and may not retaliate against an employee who discusses the employee's
rate of wage, salary, benefits or other compensation with another employee or another
person.
D. Contractor must comply with the pay equity provisions in ORS 652.220. Compliance is a
material element of this Agreement and failure to comply will be deemed a breach that
entitles City to terminate this Agreement for cause.
20. NON-DISCRIMINATION
Contractor will comply with all federal,state,and local laws,codes,regulations,and ordinances
applicable to the provision of services under this Agreement,including,without limitation:
A. Title VI of the Civil Rights Act of 1964;
B. Section V of the Rehabilitation Act of 1973;
C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act
(ADAAA) of 2008 (Pub L No 101- 336); and
D. ORS 659A.142,including all amendments of and regulations and administrative rules, and
all other applicable requirements of federal and state civil rights and rehabilitation statutes,
rules and regulations.
21. ERRORS
Contractor will perform such additional work as may be necessary to correct errors in the
work required under this Agreement without undue delays and without additional cost.
Climate Resiliency Plan Contract: C220011 9 1 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
22. EXTRA (CHANGES) WORK
Only the City's Project Manager for this Agreement may change or authorize additional work.
Failure of Contractor to secure authorization for extra work constitutes a waiver of all right to
adjust the contract price or contract time due to such unauthorized extra work and Contractor
will not be entitled to compensation for the performance of unauthorized work.
23. WARRANTIES
Contractor will guarantee work for a period of one year after the date of final acceptance of
the work by the owner. Contractor warrants that all practices and procedures,workmanship
and materials are the best available unless otherwise specified in the profession. Neither
acceptance of the work nor payment therefore relieves Contractor from liability under
warranties contained in or implied by this Agreement.
Any intellectual property rights delivered to the City under this Agreement and Contractor's
services rendered in the performance of Contractor's obligations under this Agreement, will
be provided to the City free and clear of any and all restrictions on or conditions of use,
transfer, modification, or assignment, and be free and clear of any and all liens, claims,
mortgages, security interests, liabilities, charges, and encumbrances of any kind.
24. ATTORNEY'S FEES
In the event an action, suit of proceeding, including appeal, is brought for failure to observe
any of the terms of this Agreement, each party is responsible for that party's own attorney
fees, expenses, costs and disbursements for the action, suit,proceeding, or appeal.
25. CHOICE OF LAW,VENUE
The provisions of this Agreement are governed by Oregon law. Venue will be the State of
Oregon Circuit Court in Washington County or the U.S. District Court for Oregon,Portland.
26. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor will comply with all applicable federal, state and local laws, rules and regulations
applicable to the work in this Agreement.
27. CONFLICT BETWEEN TERMS
In the event of a conflict between the terms of this Agreement and Contractor's proposal,this
Agreement will control. In the event of conflict between a provision in the main body of the
Agreement and a provision in the Exhibits,the provision in the main body of the Agreement will
control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A will
control.
28. AUDIT
Contractor will maintain records to assure conformance with the terms and conditions of this
Agreement and to assure adequate performance and accurate expenditures within the contract
period. Contractor agrees to permit City, the State of Oregon, the federal government, or
their duly authorized representatives to audit all records pertaining to this Agreement to assure
the accurate expenditure of funds.
Climate Resiliency Plan Contract: C220011 10 1 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
29. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction,the validity of the remaining terms and provisions will
not be impaired unless the illegal or unenforceable provision affects a significant right or
responsibility, in which case the adversely affected party may request renegotiation of the
Agreement and,if negotiations fail, may terminate the Agreement.
30. COMPLIANCE WITH TAX LAWS
Contractor represents and warrants that Contractor is, to the best of the undersigned's
knowledge, not in violation of any Oregon tax laws including but not limited to ORS 305.620
and ORS Chapters 316, 317, and 318. Contractor's failure to comply with the tax laws of this
state or a political subdivision of this state before the Contractor executed this Agreement or
during the term of this Agreement is a default for which the City may terminate this Agreement
and seek damages and other relief available under the terms of this Agreement or applicable
law.
[Signature Page Follows]
Climate Resiliency Plan Contract: C220011 111 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
IN WITNESS WHEREOF,City and Contractor have caused this Agreement to be executed by their
duly authorized officials.
CITY OF TIGARD SUSTAJNABILITY SOLUTIONS GROUP
/(VORIMP C OPERATIVE
D—Slgned by:
B $hm-f l Mtr B
y: Amy
Steve Rymer
Name: Name: Jerem Murphy
Title: City Manager Title: Principal
9/21/2021
Date: Date: September 21, 2021
Climate Resiliency Plan Contract: C220011 12 1 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
EXHIBIT A
SCOPE OF SERVICES
GENERAL DESCRIPTION
Contractors will provide a Climate Resiliency Plan (CRP) that identifies existing efforts,
opportunities,vulnerabilities, and goals in addressing climate change. The plan will include
measurable actions and center equitable outcomes,bold actions and community engagement. The
plan is to help Tigard reduce climate change while considering impacts on the social determinants of
health based on the scope of services described herein.
Task 1: Project Start-uy
Task 1.1: Project Kick-Off Meeting:
• Contractor will prepare agenda and meet with City staff to review project details, invoices,
schedules, contacts, communications protocols and other details.
Task 1.2: Bi-Weekly check-in meetings:
• Contractor will plan and run bi-weekly meetings with City staff and other relevant
stakeholders.
• Contractor,Monica Cuneo Consulting, and APANO will update attendees on the
progress of the project, seek input on the CRP as it develops, and discuss any other
issues as they arise.
o Report on measurable progress to achieving equitable outcomes.
• Contractor will prepare and share meeting agendas in advance of the meetings, and
provide minutes afterwards.
Task 1.3 Pre-Engagement Preparation:
• Contractor will prepare for engagement activities early.
• Contractor will begin by reviewing the successes and challenges of previous
engagement efforts,mapping key groups and stakeholders, and prioritizing an initial
key informant interview list.
• Contractor will gather information for design of Public and Stakeholder Engagement
Strategy.
• Contractor will identify potential advisory group members.
• Consideration will be given to City staff,local business associations, community
partners such as utilities, and community-based organizations, including place-based
organizations,immigrant rights organizations, small business owners/advocates,
local non-profits, and advocates.
• Contractor will interview and gather qualitative data on current context, challenges,
priorities and opportunities for centering racial equity, key values to emphasize in
communications,initial hopes and concerns, and identify who else needs to be
included and how to engage them.
Climate Resiliency Plan Contract: C220011 13 1 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
Task 1.4 Racial Equity Toolkit:
• Contractor will hold one to two focused engagement meetings with Tigard
community members, centering BIPOC community members, to identify the types of
considerations that feel most relevant in making decisions about a climate action
activity or policy.
• Contractor will develop a draft Racial Equity Lens and Toolkit for City team use in
creating equitable outcomes.
• Contractor will share the Racial Equity Lens and Toolkit with City staff, stakeholders,
and community groups as it becomes refined as a shared tool for analysis.
• Contractor will provide the final Toolkit. The Toolkit will serve as a touchstone for
shared commitment and a guide for a variety of decision-making processes that aid in
the development and implementation of the Climate Resiliency Plan,including the
development of the Engagement Strategy.
Task 1.5 Final Engagement Strategy:
• Contractor will provide public and stakeholder engagement strategy.
o SSG,Monica Cuneo Consulting, and APANO will develop an engagement
strategy that lays out participants and their interests,engagement activities,
engagement tools, schedule, and expected outcomes.
• Contractor will provide advisory group recruitment.
o The Engagement Strategy will be guided by the Racial Equity Toolkit, as
well as the International Association for Public Participation (IAP2)
spectrum of engagement,with each activity mapped to the spectrum.A
key aspect of the Engagement Strategy will be the development of an
Advisory Committee with a diverse membership.The strategy will be
finalized with the City.
Task 1.6 Engagement Materials:
• Contractor will provide ongoing content for online platforms, workshops, and other
engagement activities.
o Contractors: Draft content,provide samples, details for City design team to
develop communications and promotions materials for engagement. These
can include marketing and educational materials to raise awareness of the
CRP and the Racial Equity Toolkit. Contractors will set up videos, surveys,
and online engagement activities in coordination with the City design team.
o City team will create existing media (e.g., online„websites, community group
media) and new media (e.g.,project website, social media engagement, climate
action infographics),presentations for workshops, social media posts.
Task 1.7 Context Review and Inventory:
• Contractor will provide inventory of current efforts and existing initiatives.
Climate Resiliency Plan Contract: C220011 14 1 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
o Contractor will review documents relevant to climate action in Tigard including the
City's Sustainability Action Plan (2013), Comprehensive Plan (2007), Environmental
Quality Report(2008),Parks Master Plan,2035 Transportation System Plan,etc.,along
with relevant state and federal regulations. This is a first step toward grounding the
analysis and scenarios in the local context and vision of Tigard. The context review
will be summarized in a brief, which will function as an inventory of current efforts,
locally, regionally, and state-wide.
Task 1.8 Data Request for Scenario Modeling:
• Contractor will gather data for scenario modeling.
o The second step in adapting the model to the local context of Tigard is
gathering data related to demographics,land-use,buildings,industry,
transportation, agriculture,water and wastewater,waste, and other sectors
relevant to climate action.
o The team will review available data from the documents listed in Task 1.7 and
identify any gaps. Contractor will support the City in the process of data
collection, and can fill gaps with existing regional, state, and federal
government sources.
o Contractor will make recommendations and templates for improving the
accuracy and measurement of data for future efforts.
Task 1.9 Data, Methods, and Assumptions (DMA) Manual:
• Contractor will provide a DMA manual.
o DMA manual will describe the scenario modeling approach, data used,and
assumptions applied.
o The DMA ensures a common understanding of the modeling operation, and that the
data, methods, and assumptions are transparent and replicable.
Task 2: Calibration and Initial Forecasting
Task 2.1 Model Calibration:
• Contractor will provide Model Calibration.
o Model Calibration: Local data will be used to calibrate the model to the
Tigard community and municipality context.
o The calibration differs from a Greenhouse Gas (GHG) inventory in that it
identifies the activities producing GHG emissions by sector (e.g., vehicular
trips,number of buildings, building energy performance, livestock, etc.). This
allows us to target low-carbon actions to precise activities.
■ GHG emissions identification to prioritize actions in reaching our
2035 carbon neutrality goal.
Task 2.2 Public Engagement Webinar:
• Contractor will lead a public webinar.
o Contractor will introduction the public to the Project.
Climate Resiliency Plan Contract: C220011 15 1 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
o The team will lead a public webinar that introduces the community to the key
elements of climate action and adaptation planning, the CRP process, and
scenario modeling.
o The team will introduce the process and timeline for technical analysis and
engagement, as well as the benefits of this work,including examples from
other cities that have gone through this process and are making notable
progress.
o A high level description of the Racial Equity Toolkit will also be shared. The
event will provide opportunities for initial reactions to the CRP and will help
participants map out opportunities to take action and to stay involved in the
process.
Task 2.3 Business-As-Usual (BAU)
• Contractor's team will model a BAU scenario that reflects the GHG emissions
impacts of current population projections,land-use plans and policies, transportation
plans and technologies (e.g., EV uptake), state and federal policies related to
electricity generation (emissions factor of electricity),waste management,building
codes, fuel efficiency standards, etc.
o The BAU scenario will represent a projection of current practices and plans
for the municipality and the community. It will extend out until 2035 and
include spatial resolution—population,buildings, energy use, and emissions
production will all be mapped by traffic zone and/or neighborhoods across
the City.
Task 2.4 Advisory Engagement
• Contractor will provide Advisory Group Workshop 1 - Inventory and BAU:
o The team will present the GHG inventory and BAU modeling results to
an advisory group consisting of representatives of the community,
stakeholders and staff, as determined in the Engagement Strategy.
o The Workshop will give the participants a chance to explore key
opportunities and challenges in reducing emissions in the context of the
BAU scenario.
Task 2.5 Public Engagement Community Workshop —Visioning and Objectives:
• The team will work with City staff and community partners to plan and facilitate
three (3) workshops to inform a broader group of residents about climate change,
key aspects of the energy and emissions landscape in Tigard, and engage them in
the creation of the CRP.
o The first workshop will be conducted after the creation of the BAU. It
will focus on the City's climate action goals, as well as the impact of
climate change in Tigard and on vulnerable communities in particular,
using the Racial Equity Toolkit as a guide. Through this workshop,the
team will aim to inform the public and facilitate dialogue about their
vision for climate resilience in the community,input on the climate action
goals, and insights on key community concerns related to climate change.
Climate Resiliency Plan Contract: C220011 16 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
Task 3: Actions and Scenario Analysis
Task 3.1 Contractor will provide catalog of actions and policies.
• Contractor will work with City staff.
o Contractor will compile a catalog of policies and actions that reduce emissions,
increase resilience, and are relevant for Tigard's context. The list will be derived from
existing City plans and policies,provincial recommendations, and best practices from
our experience working with municipalities across North America with Tigard's 2035
carbon neutrality in mind.
o Contractor will maintain a roster of over 250 climate actions across all city sectors for
inspiration.
o Emissions reductions actions will be expressed as quantifiable assumptions for input
into the model.
o These assumptions will be discussed with City staff and may change based on public
and stakeholder input.
Task 3.2 Public Engagement Community Workshop 2 -Actions Prioritization and Racial Equity:
• Contractor will work with the City to facilitate a community engagement session to identify
which catalog actions are priorities for Tigardians, as well as additional actions desired.
• The Racial Equity Toolkit will be used as a guide for community members to evaluate and
prioritize proposed and new or potential actions.
• In-person workshop,if public health guidelines allow.
Task 3.3 Advisory Engagement CRP Advisory Group Workshop 3 -Targets and Actions:
• Contractor will identify a target and prioritize actions.
o Contractor will present the catalog of actions to the CRP Advisory Group in a
workshop that addresses mitigation and adaptation/resilience.Based on the discussion
and a real-time survey,we will recommend a set of low-carbon and adaptation actions
to model.
Task 3.4 Public Engagement Crowdsourcing Actions Survey:
• Contractor will provide feedback for actions gathered through crowdsourcing.
o Contractor will deploy a crowd-sourcing survey to validate the actions identified in
Task 3.3.
o This web-based platform will enable people to submit and rate ideas, and provide
comments using pairwise comparisons.
Task 3.5 Low-Carbon Scenario:
• Contractor will provide Low-Carbon Scenario.
o The actions will be modeled individually against the reference scenarios and in
combination to capture feedback between the actions.
o The Low-Carbon Scenario will describe a detailed, feasible, sector-by-sector action
Climate Resiliency Plan Contract: C220011 17 1 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
plan to achieve the City's goal of carbon neutrality by 2035.
o The analysis will identify emissions reduction potentials for each energy source across
the municipality and community by sector, including but not limited to energy,
transportation,buildings, solid waste,water and wastewater, and agriculture.
Task 3.6 Multi-Criteria Analysis (MCA):
• Contractor will provide a prioritized list of actions for implementation.
o Contractor will analyze each of the actions to evaluate their impact on energy
consumption, GHG emissions by sector, climate change impacts, co-benefits, and
finances, as represented by various indicators, including abatement cost, internal rate
of return, return on investment, and net present value. The modeling results will be
inputs to the MCA,a method that weights each criteria and rates the actions to identify
a final score.The criteria will be based on:
■ The priorities identified in relevant City documents (resilience, recovery,
equity, etc);
■ Input from the City, stakeholders, and community engagement;
■ Insights from relevant aspects of the Strategic Plan and Equity Toolkit; and
■ Leading-edge climate action best practices.
Task 3.7 Co-benefits, Co-harms, and Equity Analysis:
• Contractor will provide recommendations for maximizing co-benefits while implementing
climate actions.
o Contractor will conduct a co-benefits, co-harms, and equity analysis for the BAU and
Low-Carbon scenarios.This analysis will lead to the identification of strategies that the
City can employ to achieve outcomes identified in the racial equity handbook,
economic benefits, and other co-benefits,while implementing low-carbon actions. It
will also identify the impact of scenarios on social determinants of health, including
the impact of the current state compared to the full implementation of the CRP.
Task 3.8 Performance Monitoring Framework:
• Contractor will provide a framework with which to monitor and evaluate progress on climate
action implementation.
o It will include key performance indicators,direction on how to communicate progress
toward CRP goals to the community, and alignment with official reporting
mechanisms.
Task 4: Climate Resilience Plan
Task 4.1 Engagement Summary:
• Contractor will prepare a summary of all engagement activities and synthesized findings.
Climate Resiliency Plan Contract: C220011 18 1 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
Task 4.2 Draft Climate Resiliency Plan:
• Contractor will prepare a draft CRP that outlines a viable and equitable pathway for Tigard to
mitigate GHG emissions and increase the City's resilience.
o CRP will include a narrative, goals, summary of the work completed, synopsis of the
final low-carbon and adaptation actions, a presentation of the co-benefits analysis, a
summary of the engagement sessions integrated throughout, and explicit description
of the Racial Equity Toolkit and its use.
o The draft CRP will be aligned with the Strategic Plan and will include an action plan
for both shorter-term and longer-term actions.
Task 4.3 Public Engagement Public and CRP Advisory Committee Workshop 3 - Present
Draft:
• The Contractor will work with the City's engagement staff to design activities to seek input
from the public and the CRP Advisory Committee.
• The Public and Stakeholder Engagement Plan will outline specific methods to use,but could
include online surveys, virtual or in-person meetings (e.g., town halls, workshops, focus
groups), opportunities to provide written feedback, and other formats.
Task 4.4 Council and Staff Presentation - Draft CRP Plan:
• Contractor will work with City staff to present the Draft CRP to Council for finalization
approval and adoption,pending final modifications.
Task 4.5 Implementation CRP Framework:
• Contractor will work with City staff to detail the implementation framework,
o CRP will describe how each policy action can be started and maintained.
o CRP will detail partnerships, anticipated challenges, possible solutions, responsible
parties, costs and benefits, funding sources, action prioritization, and implementation
timing.
o CRP will also outline which actions the City will lead, facilitate, and encourage.
Task 4.6 Final Climate Resiliency Plan:
• Contractor will finalize the Climate Resiliency Plan (CRP).
o Contractor will coordinate with City design team on the final CRP to be professionally
designed and copy edited in-house.
o CRP will include visualizations and photos that help communicate the plan to a diverse
audience,ranging from technical stakeholders to the public.
o The final CRP will be designed by the City team.Any drafts created by the Contractor
will need to be submitted to the City as a PDF with an Adobe InDesign package and
editable versions of figures, maps,graphics, and other visualizations.
Climate Resiliency Plan Contract: C220011 19 1 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
Task 4.7 Presentation to Council - Final Plan:
• Present Final CRP to City Council.
Task 4.8 Project Close:
• Final Project Closeout
o The Contractor will meet with City staff to transfer all project materials and discuss
next steps in CRP implementation.
o A debrief will be held to ensure that the project and any last remaining items are
resolved successfully.
Climate Resiliency Plan Contract: C220011 20 ( P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C30-AE3C-502892F0130D
EXHIBIT B
Project Schedule
Consultant work
Estimated
■Meeting/Engagement deliverable
Key deliverable date 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46
Phase 1:Project Start-Up
1.01 Project Kick-off Meeting
1.02 Bi-weekly Check-in Meetings ---- � � ---` - ® ---®
1.03 Pre-Engagement Preparation
1.04 Racial Equity Toolkit
1.05 Final Engagement Strategy
1.06 Engagement Materials
1.07 Context Review and Inventory -
....... s... ......... .....
1.08 Data Requestfor Scenario Modelling
1.09 Data,Methods,and Assumptions Manual
Phase 2:Calibration and Initial Forecasting
2.01 Model Calibration
2.02 Webinar-Introduction to the Project
......... .
2.03 Business-as-Usual Scenario
2.04 CRP Advisory Group Workshop
2.05 Community Workshop 1 - -- -
Phase 3:Actions and Scenarios Anal
3.01 Catalog of Actions and Policies
3.02 Community Workshop ---
3.03 CRP Advisory Group Workshop
3.04 Crowdsourcing Actions Survey
3.05 Low-Carbon Scenario €
3.06 Multi-Criteria Analysis
...;.... .;.. ......... ....... �....
...................
3.07 Co-benefits,Co-harms and Equity Analysis
3.08 Performance Monitoring Framework
Phase 4:Draft Climate Resilience P
4.01 Engagement Summary - -
4.02 Draft Climate Resiliency Plan
4.03 Public and CRP Advisory Committee Workshop 3
4.04 Council and Staff Presentation-Draft Plan
4.05 Implementation Framework --
4.06 Final Climate Resiliency Pion
4.07 Presentation to Council-Final Plan
4.08 Project Close
Climate Resiliency Plan Contract: C220011 21 P a g e
DocuSign Envelope ID:77D2449D-8BF2-4C3O-AE3C-502892F013OD
EXHIBIT C
Cost Proposal
Name
Title Total Total Fees/
Hourly Rate $150 $130 $130 $130 $160 $160 81 Hours Task Comments
Phase 1:Project Starq
1.1 Project Kick-off Meeting 21 21 2 2 8 $1,060
........ ......... ......... ......... ......... ......... ........................
1.2 Bi-weekly Check-in Meetings 16 16 14 46 $6,300
.........................................................................:..............................e..............................:..........................................................................................e.................................................................
........
1.3 Pre-Engagemen[Prepara[ion 6 12 2 20 $2,580
...._..._....... ....._....._.... ......._....._.. ........._...__ ......_....._... ..._..i..... ........._....... ......_.__..
1.4 Racial Equity Toolkit 4 6 24 34 $4,180 Includes 1-2 meetings
..._....._....._..._....._.......... ....................._.........._....._..._..._.........._....._........_....._..._....._....._._....._.........._....._........_....._..._....._........_....._.........._........_....._....._..._..............._....._..............._...._. _.....e
1.5 Final Engagement Strategy 8 14 4 26 $3,340
1.6 Engagement Materials 2 16 18 $2,380
1.7 Contex[Review and Inventory 2 4 12 18 $2,380
1.8 Data Request for Scenario Modelling 12 41 16 $2,560 j
1.9 Data,Methods,and Assumptions Manual 6 6 12 $1,740
Sub-total(hours) 22 10 30 34 18 41 0 48 32 198
Sub-total($) $3,300 $1,300_ $3,900 $4,420 $2,880 $640, $0 $6,240 $3,840' $26,520
Phase 2:Calibration and Initial Forecasting
2.1 Model Calibration 24'. 16! 16 56' $8,800
. ......... ......... ........ ......... ........ ..... ........ ............ .. ................. ..
2.2 Webmar-Introduction to the Project 1 4 6 11 $1,450
..._....._....._..._....._.......... ....................._.........._....._..._...._.........._....._.......,._....._..._....._....._.:_....._.........._....._........_....._..._....._........_....._.........._....<..............................................................._. _........................................._
2.3 Business-os-Usual Scenario 16 20 24 60 $9,360
2.4 CRP Advisory Group Workshop l 1'. 12 3 16 $2,070
.......... ........... ................. ............... ................. ................ ............... ............ .........
2.5 Community Workshop 2 2 14 6 24 $3,100 1-3 workshops
Sub-total(hours) 41 0 0� 6 40'. 36. 40 32 9 167
_... ..... ... ............... ............... .......... ... ............... ....._ ......... .................. ..........................
Sub-total($) $600'. $0 $0', $780 $6,400'. $5,760: $6,000 $4,160 $1,080 $24,780.
Phase 3:Actions and Scenarios Anal
3.1 Catalog of Actions and Policies 4 12' 8'; 24 $3,200
......._....._..._....._....._..._....._.......... ............._..........._. __....._......._._....._..._....._....._.:_....._.........._......................................._.............................._...................................._. _........................................................
3.2 Community Workshop 2 1I 12 2 15 $1,950
......._....._..._......... _....._...
.................................. .. ...._...._...___.
3.3 CRP Advisory Group Workshop 1 12 8 21 $2,670
3.4 Crowdsourcing Actions Survey 2 4 4 4 14 $1,820
..........................
3.5 Low-Carbon Scenario 22 16 16 54 $8,480
3.6 Multi-Criteria Analysis 6, 12 8', 26 $3,500
......_. .._..... .._... ... .........
3.7 Co-benefits,Co-harms and Equity Analysis 41 16, 12 32 $4,600
3.8 Performance Monitoring Framework 8_ 8 $1,040
Sub-total(hours) 18 32' 16 4 38 16_ 16 28 26 194
Sub-total($) $2,700'. $4,160: $2,080 $520 $6,080'. $2,560'. $2,400 $3,640 $3,120'. $27,260
Phase 4:Draft Climate Resilience Plan
4.1 Engagement Summary 2'. 14 6' 22' $2,840
4.2 Draft Climate Resiliency Plan 6 12 20'. 16 4 2 60 $7,900
.......................... .......... ................. ................ ...d..... ............... .............
4.3 Public and CRP Advisory Committee Workshop 3 1 12 6 19 $2,430
4.4 Council and Staff Presentation 4 4 8 $1,120
............................. _....................................................................................................................................................................................................
.......................
4.5 Implementation Framework 2 14. 16 $2,120
_.._....._....._..._....._
........... _..._....._.......,._....._..._....._....._._....._................_........_....._..._....._..............._..............._...._....._....._..._....................._...........
........_.
4.6 Final Climate Resiliency Plan 6 8. 4 18 $2,460
4.7 Presentation to Council 4 2 4 10 $1,340 Optional
4.8 Project Close 4 4 8 $1,120
Sub-total(hours) 29 34 24 22 0 0. 0 34 18 161
Sub-total($) $4,350. $4,420 $3,120. $2,860 $0 $0; $0 $4,420 $2,160 $21,330.
Hours 73 76 70 66 96 56 56 142 85 720
Fee Totals(excluding taxes) 1 $10,950 $9,880 $9,100 $8,580 $15,360 $8,960 $8,400 $18,460 $10,200
Climate Resiliency Plan Contract: C220011 22 page