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06/15/2020 - PacketPLANNING COMMISSION AGENDA – JUNE 15, 2020 City of Tigard | 13125 SW Hall Blvd., Tigard, OR 97223 | 503-639-4171 | www.tigard-or.gov | Page 1 City of Tigard Planning Commission Agenda (Revised) MEETING DATE: June 15, 2020 - 7:00 – 8:30 p.m. MEETING LOCATION: Members Remote via Microsoft Teams Link to virtual hearing online: https://www.tigard- or.gov/city_hall/public_hearings.php Call-in number for public testimony: 503-966-4101 Public testimony call-in time is between 7:15 and 7:30 p.m. 1. CALL TO ORDER 7:00 p.m. 2. ROLL CALL 7:00 p.m. 3. COMMUNICATIONS 7:02 p.m. 4. CONSIDER MINUTES 7:04 p.m. 5. PUBLIC HEARING 7:05 p.m. BULL MOUNTAIN SUMMIT ANNEXATION Staff – Assistant Planner Lina Smith QUASI-JUDICIAL ANNEXATION, ZCA2020-00001 REQUEST: The applicant requests to annex two (2) properties into the City of Tigard. No new development is proposed at this time. LOCATION: 15345 and 15395 SW Bull Mountain Road (WCTM 2S108AB, Tax Lots 1300 and 1400). COUNTY ZONE: R-6: Residential 6 units per acre. CITY ZONE: R-7: Medium-Density Residential. APPLICABLE REVIEW CRITERIA: Tigard Community Development Code Chapters 18.710 and 18.720; Tigard Comprehensive Plan Goals 1, 11, 12, and 14; Metro Code Chapter 3.09; and Oregon Revised Statutes Chapter 222. 6. BRIEFING 7:45 p.m. Staff – Sr. Planner Susan Shanks Washington Square Regional Center Update Project 7. OTHER BUSINESS 8:25 p.m. 8. ADJOURNMENT 8:30: p.m. June 15, 2020 Page 1 of 5 CITY OF TIGARD PLANNING COMMISSION Minutes, June 15, 2020 Location: Members Remote in via Microsoft Teams Link to virtual hearing online: https://www.tigard-or.gov/city_hall/public_hearings.php Call-in number for public testimony: 503-966-4101 Public testimony call-in time between 7:15 and 7:30 p.m. CALL TO ORDER President Feeney called the meeting to order at 7:00 p.m. ROLL CALL Present: President Feeney Vice President Hu Commissioner Brook Commissioner Jackson Commissioner Quinones Commissioner Roberts Alternate Commissioner Schuck Commissioner (K7) Tiruvallur Commissioner Watson Commissioner Whitehurst joined a bit late due to technical difficulties. Absent: Alt. Commissioner Sarman Staff Present: Tom McGuire, Assistant Community Development Director; Doreen Laughlin, Executive Assistant; Lina Smith, Assistant Planner; Susan Shanks, Senior Planner COMMUNICATIONS – President Feeney noted that there was an error on the call-in number for public testimony. It was correct on the Agenda; however, it had been posted on the City Website one digit off. He gave the correct number by way of correction. CONSIDER MINUTES President Feeney asked if there were any additions, deletions, or corrections to the February 3 minutes; there being none, President Feeney declared the minutes approved as submitted. PUBLIC HEARING BULL MOUNTAIN SUMMIT ANNEXATION QUASI-JUDICIAL ANNEXATION, ZCA2020-00001 June 15, 2020 Page 2 of 5 DESCRIPTION OF PROPOSAL: The applicant requests to annex two (2) properties into the City of Tigard. No new development is proposed at this time. LOCATION: 15345 and 15395 SW Bull Mountain Road (WCTM 2S108AB, Tax Lots 1300 and 1400). QUASI-JUDICIAL HEARING STATEMENTS President Feeney read the required statements and procedural items from the quasi-judicial hearing guide. There were no abstentions; there were no challenges of the commissioners for bias or conflict of interest. Ex-parte contacts: None. Site visitations: Commissioner Jackson and President Feeney had visited the site. No one in the audience wished to challenge the jurisdiction of the commission. STAFF REPORT Assistant Planner Lina Smith introduced herself and went over a PowerPoint (Exhibit A). She noted that this proposal is to annex two properties located on the north side of Bull Mountain Road into the City of Tigard. The applicant is not proposing any new development on the subject properties at this time, but the applicant intends to apply for a future subdivis ion application after the proposed annexation becomes effective. Because this future subdivision will connect to City sewer, this annexation is first required. City staff, including the Engineering and Public Works departments reviewed the applicant’s proposal and determined there are adequate facilities and services available to the subject site. Additionally, as detailed in the staff report submitted to the Planning Commission, the proposed annexation meets all applicable approval criteria in the Tigard Community Development Code, the Tigard Comprehensive Plan, Metro Code and State statutes. STAFF RECOMMENDATION Staff recommends the Planning Commission find that the proposed annexation (ZCA2020- 00001) meets all the approval criteria as identified in ORS Chapter 222, Metro Code Chapter 3.09, Community Development Code Chapters 18.710 and 18.720, and the following Comprehensive Plan Goals and Policies: Goal 1.1; Goal 11.1, Policy 4; Goal 11.3, Policy 6; Goal 12; and Goal 14.2, Policies 1-4. Therefore, staff recommends that the Planning Commission recommend APPROVAL of ZCA2020-00001 to City Council. APPLICANT’S PRESENTATION Danelle Isenhart, of Isenhart Consulting, introduced herself as the applicant representing the developer of the site. She noted that she didn’t have a full presentation as they agree with staff on the annexation. She told the commissioners that this annexation is the first step before the proposed subdivision, which is proposed to be about 11 lots. She said she had no other comments other than that she agrees with the staff report at this point. QUESTIONS OF THE APPLICANT– None. QUESTIONS OF STAFF June 15, 2020 Page 3 of 5 Commissioner K7 asked a clarifying question. He noted there was a large subdivision located very near the subject annexation and that he was concerned that those nearby residents had been notified of the annexation. Assistant Planner Lina said that a notice of annexation had been sent by USPS mail to all the neighbors that live within 500 feet of the site and that there was a notice posted on the site as well. She explained that the notice the City sent out only referred to the annexation (not the possible subdivision). She said the applicant could speak to them about the neighborhood meeting that they had held. Applicant Danelle Isenhart told the commissioners that they’d held a neighborhood meeting and had covered both the annexation and the subdivision at the same time to let the neighbors know that this was possibly being proposed. She noted that a number of people from the nearby development Commissioner K7 was concerned about were in attendance at that meeting. Lina added that they will mail a separate notice regarding the subdivision to the nearby neighbors if/when the application comes in. Commissioner Jackson noted, “Obviously the intention is to eventually turn these lots into a subdivision. I’m curious if for this specific annexation decision… if calling out that it was going to be subdivided in any way ties our hands in the future.” Lina answered, “If you’re asking if that links the applications together - for instance if we make this decision to annex, and then in the future they use the fact that the annexation report included the language of subdivision… would that set a precedent or some sort of indication that that was going to proceed – I would say no. Because there’s different criteria for the subdivision application. Theoretically, they could annex and never develop – and that would be okay. But because they gave us a heads up and said they were going to apply for a subdivision application, I did just want to call that out on the public notices, but again, it would be a separate application for the actual subdivision and separate approval criteria.” PUBLIC TESTIMONY President Feeney asked if there was anyone on the line waiting to testify. He was informed that there currently was no one calling in with testimony. The commission waited five minutes to give the public time to call in. No one called in. TESTIMONY IN FAVOR – None. TESTIMONY IN OPPOSITION – None. PUBLIC HEARING CLOSED QUESTIONS President Feeney asked if there were any questions from the commission for the applicant or staff. There were none. June 15, 2020 Page 4 of 5 DELIBERATION President Feeney asked if there were any questions or clarifications internally that the commissioners would like to ask. There were none and there was no further deliberation. MOTION Vice President Hu made the following motion: “I move the Planning Commission forward a recommendation of approval to City Council of application number ZCA2020-00001 and adoption of the findings contained in the staff report.” The motion was seconded by Commissioner Roberts. VOTE All in favor, none opposed: 9-0 RESULT Motion for approval CARRIES. President Feeney noted that this is scheduled to go to the City Council on July 14, 2020. BRIEFING Senior Planner Susan Shanks stated that she was there to give the commissioners a briefing on the Washington Square Regional Center Update project. The last time she had been before the commission was in October of last year. She shared her screen and went over the Washington Square Alternative Community Engagement Strategy and Maps (Exhibit B). The main points of the briefing: • Since the last project briefing in October, the city issued an RFP, selected and got a consultant team under contract, and entered into an IGA with Metro for the grant award. • The consultant team is led by ECO Northwest and includes 3J Consulting, SERA Architects, Toole Design, and Verde. • The project kickoff meeting with the consultant team occurred the week that most employees began working remotely because of COVID-19. • The project team immediately began work on an Alternative Community Engagement Strategy to address the challenges and social distancing requirements associated with COVID-19. • The project team may adjust the project schedule depending upon what we hear from the community, especially with regard to the community’s ability and interest to participate in a long-range planning project. The project is currently still on schedule. June 15, 2020 Page 5 of 5 Susan noted that there is more information on the City of Tigard website located at https://www.tigard-or.gov/thesquare/. She noted that there’s a place on that website for the public to sign up to be on the “interested party” list should they desire to do that, and also that there was staff contact information listed there as well. She noted that she would be back with another Planning Commission briefing on this topic - likely in August or September. President Feeney thanked Susan for the presentation. He also thanked Commissioner Jamie Watson for volunteering to be on the Stakeholder Workgroup for this project. OTHER BUSINESS – Assistant Community Development Director Tom McGuire reminded the commission that there is a meeting scheduled for next month; it will be regarding the Macerich project and will be held on July 6th. He noted that the notice went out last week and that due to the anticipated high public interest, they will likely limit the staff report so that there’s more time for the public to speak. ADJOURNMENT President Feeney adjourned the meeting at 8:30 p.m. _______________________________________ Doreen Laughlin, Planning Commission Secretary _________________________________ ATTEST: President Brian Feeney C I T Y O F T I G A R D R e s p e c t a n d C a r e | D o t h e R i g h t T h i n g | G e t i t D o n e Bull Mountain Summit Annexation ZCA2020-00001 June 15, 2020Presented to Tigard Planning Commission C I T Y O F T I G A R D Page 1 of 8 Alternative Community Engagement Strategy Washington Square Regional Center Update Project City of Tigard | May 28, 2020 I. Introduction In light of COVID-19 and associated social distancing requirements, the city recognizes the need to modify its community engagement strategy for the Washington Square Regional Center (WSRC) Update Project, which has recently gotten underway. The majority of the funding for this project is provided by Metro through their 2040 Planning and Development Grant program (IGA Contract No. 936295). Exhibit C of the IGA Contract would need to be modified to reflect the alternative community engagement strategy proposed by this document. The city remains committed to meeting the goals of its original community engagement strategy as summarized below. • Engage as many stakeholders as possible from a broad and diverse cross section of property owners, businesses, residents, agencies, and service providers within and adjacent to the regional center, including historically underrepresented community members in Metzger. • Design an engagement process that results in project outcomes that reflect the diverse opinions of all stakeholder groups. • Build on and refine the land use and regulatory framework in response to market trends, city aspirations, and stakeholder priorities. • Coordinate with regional partners. II. Original Community Engagement Strategy The original community engagement strategy included a series of in-person meetings, events, and activities, which are not currently possible in the COVID-19 environment. The original elements of the strategy are provided below. Page 2 of 8 • 5 WSRC Stakeholder Working Group (SWG) Meetings • Metzger Community Outreach (e.g. door knocking) • 3 Metzger Community Events • 2 WSRC Open Houses • 3 Focus Groups • Stakeholder Interviews • Community Group Presentations • Online Surveys and Communications • Direct Mailings III. Alternative Community Engagement Strategy Given the uncertainty associated with the length of the social distancing requirements, coupled with the emotional and economic impact of COVID-19, the city proposes to modify how and when to engage the community on this project. The city used the following guiding principles to develop the alternative strategy with the assumption that traditional in- person meetings, events, and activities will likely not be possible or desirable for the duration of the project. • Sensitive Sensitive to the larger issues that the community may be experiencing because of COVID-19 and the related economic disruptions. • Safe Safe for all stakeholders and project team members through the use of social distancing, direct mailings, and technology. • Supportive Supportive of those stakeholders who have historically experienced barriers to participation and/or who may currently experience barriers to participation because of COVID-19 through the use of financial or technological assistance. • Meaningful Meaningful involvement of stakeholders through a combination of in-depth one-on- one interactions, small-group virtual meetings, and widely-dispersed short-format surveys. The details of the alternative strategy, including a comparison to the original strategy and a preliminary schedule, are on the following pages. A more detailed community engagement plan for the five distinct rounds of engagement identified by this strategy will follow once the project has completed some preliminary outreach and determined that the community has the capacity to participate. If it appears that the impacts of COVID-19 will prevent the project from meeting its stated engagement goals, other alternatives or a project delay will be considered. Page 3 of 8 Community Engagement Strategy Comparison The elements of the original strategy are bulleted below with the elements of the alternative strategy in italics underneath. The symbol in front of each italicized line denotes the overall change in level of effort (and budget) to implement each proposed alternative element as compared to what was planned for the original strategy. [+] = more effort [–] = less effort [NIL] = same effort • 5 WSRC SWG Meetings [+] A minimum of 2 virtual SWG meetings with breakout groups, a minimum of 1 SWG cohort meeting (e.g. residents only), follow-up calls or surveys after each meeting, and ongoing project interaction supported through a private online forum. Possible additional urban design charette centered around the mall site, specifically the transit center and stormwater opportunity sites. • Metzger Community Outreach [+] Similar amount of outreach but timing and methods adjusted for COVID-19, including but not limited to: direct mailings, online and phone surveys, displays at key neighborhood locations, social media postings, and community leader phone trees and interviews. More time and budget spent on supporting community leaders and gathering input through community outreach rather than at events. • 3 Metzger Community Events [–] Potentially 1 event—more if it is successful and cost effective—but timing and methods adjusted for COVID-19, including but not limited to neighborhood walks or outdoor gatherings. • 2 WSRC Open Houses [NIL] 2 virtual open houses. • 3 Focus Groups [–] 0 focus groups. More time and budget spent on other engagement efforts such as SWG support, Metzger outreach, and online engagement. • Stakeholder Interviews [NIL] Similar number of interviews but timing and methods adjusted for COVID-19. • Community Group Presentations [NIL] Similar number of presentations but timing and form adjusted for each group. Presentations may be done as virtual meetings or as email or phone updates. • Online Surveys and Communications [+] Stronger online presence with more frequent updates and more opportunities for online engagement across multiple applications. • Direct Mailings [NIL] Similar number and types of mailings, but additional mailings may be needed. TBD. Page 4 of 8 Alternative Community Engagement Strategy Preliminary Schedule with Project Tasks Terms and Symbols o o SWG = Stakeholder Working Group o WSRC = Washington Square Regional Center o METZGER = Metzger community o MTG = Virtual group meeting o OUTREACH = SWG membership outreach o 1-on-1 = Individual phone or video conference with each SWG member o PROJECT OUTREACH = Various types of engagement offering multiple points of project contact/input o OPEN HOUSE = Virtual open house o PC/CC = Planning Commission and City Council briefings Alternative Strategy Details Rounds of Engagement • It is expected that community engagement will need to be flexible and adaptive throughout the project in response to the evolving COVID-19 situation. As such, the project would develop separate plans for each round of engagement to allow community feedback and lessons learned to inform each successive round of engagement. Five distinct rounds of engagement with two major points of input during Rounds 2 and 4 # Page 5 of 8 Stakeholder Working Group (SWG) • In lieu of 5 SWG meetings, the project would convene a minimum of 2 virtual SWG meetings with breakout groups during Rounds 2 and 4. Timing of SWG meetings would allow members to learn about and comment on the current project task and provide direction on the next project task. These major touch points with the project would be augmented as follows: o Business and Resident SWG members would be called by a project team member prior to the first SWG Meeting to learn about the project, ask questions, and complete a short interview. o Resident SWG members would be convened in a smaller group setting prior to the first SWG meeting. o All SWG members would have access to an online private interactive forum where they could post questions, provide comments, and interact with one another and the project team outside of scheduled meetings. o Follow-up surveys or phone calls would be conducted after each meeting. • The project would also consider additional SWG or SWG cohort meetings during Rounds 3 and 5 depending upon need and budget. • In order to support meaningful and successful participation by SWG members from historically marginalized/underrepresented communities, the project would work to understand how best to support these members and ensure their voices are heard by: o Asking them what they need to effectively participate, e.g. technology, training, interpretation services, childcare, etc. o Providing stipends to compensate them for their time and effort. ($500/member for up to 8 members) o Committing professional resources to build their leadership capacity, advocacy skills, and understanding of city planning. o Providing time on all SWG meeting agendas for representatives to report on what they’ve heard from their community networks. o Asking them to help shape the project’s engagement strategies and methods. • SWG Membership would be as follows: Resident SWG Membership: 1. Former WSRC SWG member 2. Current Planning Commissioner and Metzger community member 3. CPO 4M member 4. Apartment or renter resident – identify need for stipend or technology/training Page 6 of 8 5. Hispanic resident – identify need for stipend or technology/training 6. African American resident – identify need for stipend or technology/training 7. Youth resident – identify need for stipend or technology/training 8. Additional community leaders as needed to reflect the diversity of the community TBD 9. Community organizations TBD Business SWG Membership: 1. Macerich (Washington Square Mall) 2. Lincoln Center 3. Greenburg business 4. Cascade business 5. Nimbus business (Beaverton?) 6. Nimbus business (local serving? minority owned?) – identify need for stipend or technology/training 7. Hall business (local serving? minority owned?) – identify need for stipend or technology/training 8. Banker, broker, builder TBD 9. Business organizations TBD Agency SWG Membership: 1. Washington County 2. Beaverton 3. Metro 4. ODOT 5. TriMet 6. CWS 7. TVWD (Optional) 8. Tigard Water District (Optional) Metzger Community Outreach/Events • In lieu of 3 Metzger community events, the project would: o Enlarge the Resident SWG membership to include more members from historically marginalized/underrepresented communities and commit staff and financial resources to support them. o Potentially hold one outdoor event, such as a neighborhood walk or outdoor meeting. Potential topic of discussion: transportation needs and priorities. o Pursue other forms of engagement suggested by SWG members or other community members or organizations. • In order to help the project reach and hear from historically marginalized/ underrepresented communities, the project would: Page 7 of 8 o Utilize existing community contact lists developed by Verde and Unite Oregon to cultivate interest in serving on the Resident SWG and feel the temperature of the community to determine how best to proceed. o Ask community leaders and/or SWG members to directly assist with the project’s engagement efforts, including but not limited to conducting interviews with members from their community. The project would compensate them for their time and effort. • It is expected that community engagement methods would need to be flexible and adaptive throughout the project in response to the evolving COVID-19 situation. Community outreach methods include but are not limited to the following: direct mailings, emails, online and phone surveys, displays at key neighborhood locations, social media postings, and SWG/community leader phone trees and interviews. • At a minimum, the project would attempt to discover the following information from the community through interviews or surveys in such a time and manner that their input helped shape project outcomes: o Neighborhood concerns and aspirations o Neighborhood transportation needs and priorities o Land use scenario preferences • Initial phone calls, mailing(s), social media posts, and associated website links would: o Introduce and describe the project o Provide a community snapshot o Ask residents to complete an online or phone survey o Ask residents for contact preferences (phone, email, text, mail) and contact information for project updates or follow-up surveys o Ask residents if there are other groups or people that the project team should contact. • Since responses to initial phone calls and mailing(s) would be critical to the success of the engagement effort, the project team should discuss how best to incentivize and support participation, including but not limited to the following: o Financial incentives (e.g. Visa cash cards) o Language access o Mailing design (including return address and return postage) Business Outreach Prior to COVID-19, the project sent out two letters to almost all businesses in the Washington Square Regional Center Plan District, followed by emails to a smaller subset of mostly owner-operated businesses that were geographically dispersed within the re gional Page 8 of 8 center. This effort resulted in a number of interviews, a meeting, and a potential SWG member. Similar to the community outreach strategy, the business outreach strategy would need to be flexible and adaptive but could probably rely on more traditional engagement methods in many instances, such as direct mailings, emails, and virtual meetings. The project would rely on existing City of Tigard and City of Beaverton business contacts, including business license information, and those from the Verde and Unite Oregon contact lists. Urban Design Charette This event was not identified in the original scope of work. However, given the current circumstances, the project is taking the liberty of assuming that the Washington Square Mall would have been identified as a key opportunity site for redevelopment had the original community engagement strategy been able to run its course. With this in mind, the project proposes to engage Macerich, i.e. the mall owner, and perhaps others, e.g. SWG members, in a charette that potentially focuses on two aspects of redevelopment about which there is known public interest and implications, namely: o Transit-Oriented Development (TOD), including transit center re/location o Stormwater Management A TOD charette presents a unique opportunity to explore how the transit center could, in the future, serve as a true “center” for the regional center if provided with the right urban design framework that was supportive of transit-oriented development. This work would inform the land use scenarios developed in Task 5. Key agency and consultant team members would be as follows: o TriMet (Transit access and improvements) o CWS & Tigard (Stormwater management) o SERA Architects (Urban design) o ECONorthwest (Transit-oriented development) IV. Alternative Community Engagement Strategy – Next Steps • Re-evaluate project scope, schedule, and budget in light of the Alternative Community Engagement Strategy. • Research virtual meeting platforms that support breakout rooms and language interpretation. • Develop Round 1 community engagement plan. SSS SSS HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURGRDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD 92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) SSS SSS / / / / / / / / / HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURG RDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 Cemetery Lincoln Tower MetzgerElementary WES Stop Red TailGolf Course Metzger Park WashingtonSquare Mall TransitCenter GoodNeighborCenter 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) 2019 Key Sites/ SSS SSS HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURGRDSCHOLLS FERRY RDTIEDEMANAVEALLENBLVD 92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 12 13 14 16 15 15 15 15 18 17 9 8 7 6 5 4 3 2 1 11 10 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) Type of Project: Complete Streets Intersection Ped/Bike # # # Transit# SSS SSS HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURGRDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD 92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) SSS SSS HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURGRDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD 92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) Floor Area Ratio Less than 0.30 0.30 - 0.59 0.60 - 1.24 1.24 and Greater Meets T igard Min. FAR SSS SSS / / / / HALLBLVD PA C IFIC H W YDEN NE Y R D GREENBURGRDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD 92N D AVEGAR DEN HOME RD GREENWAYOLESONRD121ST AVE217 Cemetery MetzgerElementary Red TailGolf Course MetzgerPark 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) Imp rovement to Land Ratio < 0.33 - High 0.33 - 1.00 - Moderate > 1.00 - Low Buildable Lands Inventory CW S Vegetated Corridor Redevelopment Potential: SSS SSS HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURGRDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD 92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) BULL MOUNTAIN SUMMIT ANNEXATION PAGE 1 OF 12 ZCA2020-00001 Hearing Date: June 15, 2020 Time: 7:00 P.M. STAFF REPORT TO THE PLANNING COMMISSION FOR THE CITY OF TIGARD, OREGON 120 DAYS = N/A SECTION I. APPLICATION SUMMARY FILE NAME: BULL MOUNTAIN SUMMIT ANNEXATION_________________________ CASE NO: Zone Change Annexation (ZCA) ZCA2020-00001 APPLICANT: Isenhart Consulting, LLC Attn: Danelle Isenhart P.O. Box 2364 Beaverton, OR 97075 OWNERS: Vito P. and Felicity J. Cortese 11856 SW 175th Avenue Beaverton, OR 97007 Teresa B. Hilliard 15345 SW Bull Mountain Road Portland, OR 97224 PROPOSAL: This proposal is to annex two properties located at 15345 and 15395 SW Bull Mountain Road (WCTM 2S108AB, Tax Lots 1400 and 1300) into the City of Tigard. No new development is proposed on the subject properties at this time. LOCATION: 15345 and 15395 SW Bull Mountain Road WCTM 2S108AB, Tax Lots 1400 and 1300 COUNTY ZONE: R-6: Residential 6 units per acre CITY ZONE: R-7: Medium-Density Residential APPLICABLE REVIEW CRITERIA: The approval standards for annexations are described in Community Development Code Chapters 18.710 and 18.720; Comprehensive Plan Goals 1, 11, 12, and 14; Metro Code Chapter 3.09; and Oregon Revised Statutes (ORS) Chapter 222. BULL MOUNTAIN SUMMIT ANNEXATION PAGE 2 OF 12 ZCA2020-00001 SECTION II. STAFF RECOMMENDATION Staff recommends the Planning Commission find that the proposed annexation (ZCA2020-00001) meets all the approval criteria as identified in ORS Chapter 222, Metro Code Chapter 3.09, Community Development Code Chapters 18.710 and 18.720, and the following Comprehensive Plan Goals and Policies: Goal 1.1; Goal 11.1, Policy 4; Goal 11.3, Policy 6; Goal 12; and Goal 14.2, Policies 1-4. Therefore, staff recommends that the Planning Commission recommend APPROVAL of ZCA2020-00001 to City Council. SECTION III. BACKGROUND INFORMATION The subject properties (15345 and 15395 SW Bull Mountain Road; WCTM 2S108AB, Tax Lots 1400 and 1300) are located on the north side of SW Bull Mountain Road, west of SW 153 rd Avenue, and east of SW 155th Avenue. The properties are bordered to the north, east, and west by the City of Tigard, and are bordered to the south by SW Bull Mountain Road. The properties south of SW Bull Mountain Road are part of unincorporated Washington County. Both of the subject properties are currently developed with single detached houses. As defined by Washington County Land Use Districts, the subject properties are zoned R- 6 (Residential 6 units per acre), and upon approval of this proposed annexation, the properties will be zoned R-7 (Medium-Density Residential), under City of Tigard designations. The applicant is not proposing any new development on the subject properties at this time, but intends to apply for a future subdivision application after the proposed annexation becomes effective. SECTION IV. APPLICABLE REVIEW CRITERIA AND FINDINGS City: Community Development Code Chapters 18.710 and 18.720; Comprehensive Plan Goal 1.1; Goal 11.1 (Policy 4), and Goal 11.3 (Policy 6), Goal 12, Goal 14.2 (Policies 1-4). Regional Metro Code Chapter 3.09 State: Oregon Revised Statutes Chapter 222 CITY OF TIGARD COMMUNITY DEVELOPMENT CODE (TITLE 18) Chapter 18.710 Land Use Review Procedures 18.710.080 Type III-Modified Procedure A quasi-judicial annexation is processed through a Type III-Modified Procedure, as governed by Chapter 18.710 of the Community Development Code of the City of Tigard (CDC), using the approval criteria contained in CDC 18.720.030. City Council will make a decision on this application, with a recommendation from Planning Commission. Additionally, CDC 18.710 requires two public hearings: one before Planning Commission (scheduled for June 15, 2020), and one before City Council (scheduled for July 14, 2020). City staff followed public noticing requirements, in accordance with CDC Sections 18.710.070 and 18.710.080, Metro Code Chapter 3.09, and ORS Chapter 222. City staff posted public hearing notices in four public places on May 22, 2020 (Tigard City Hall, Tigard Permit Center, Tigard Public Works, and at the subject site); city staff mailed public hearing notices to all interested parties, and neighboring property owners within 500 feet of the subject site on May 21, 2020; and the City published a public hearing notice in The Tigard Times for two successive weeks (with publish dates on May 28, 2020 and June 4, 2020) prior to the June 15, 2020 public hearing before the Planning Commission. City staff also posted the public hearing information on the City of Tigard website, and the staff report was also posted on this website more than 15 days prior to the public hearing before Planning Commission. BULL MOUNTAIN SUMMIT ANNEXATION PAGE 3 OF 12 ZCA2020-00001 Chapter 18.720 Annexations 18.720.020 Approval Process A. Quasi-judicial annexation applications are processed through a Type III-Modified procedure, as provided in Section 18.710.080. Quasi-judicial annexations are decided by the City Council with a recommendation by Planning Commission. This application is for a quasi-judicial annexation, and is being processed through a Type III-Modified Procedure, as governed by CDC 18.710, using the approval criteria contained in CDC 18.720.030. City Council will make a decision on this application, with a recommendation from Planning Commission. 18.720.030 Approval Criteria A. Approval criteria. The approval authority will approve or approve with modification an annexation application when all of the following are met: 1. The annexation complies with Metro Code 3.09; and As demonstrated through the findings in this staff report, this proposed quasi-judicial annexation is in compliance with Metro Code Chapter 3.09. The specific sections of Metro Code Chapter 3.09 that apply to this application are addressed individually below. METRO CODE CHAPTER 3.09 LOCAL GOVERNMENT BOUNDARY CHANGES 3.09.030 Notice Requirements A. The notice requirements in this section apply to all boundary change decisions by a reviewing entity except expedited decisions made pursuant to section 3.09.045. These requirements apply in addition to, and do not supersede, applicable requirements of ORS Chapters 197,198, 221 and 222 and any city or county charter provision on boundary changes. B. Within 45 days after a reviewing entity determines that a petition is complete, the entity shall set a time for deliberations on a boundary change. The reviewing entity shall give notice of its proposed deliberations by mailing notice to all necessary parties, by weatherproof posting of the notice in the general vicinity of the affected territory, and by publishing notice in a newspaper of general circulation in the affected territory. Notice shall be mailed and posted at least 20 days prior to the date of deliberations. Notice shall be published as required by state law. C. The notice required by subsection (B) shall: 1. Describe the affected territory in a manner that allows certainty; 2. State the date, time and place where the reviewing entity will consider the boundary change; and 3. State the means by which any person may obtain a copy of the reviewing entity's report on the proposal. This proposed annexation is considered a boundary change decision by a reviewing entity, and will not be processed as an expedited decision; therefore, these notice requirements apply. City staff determined this application was complete on April 7, 2020, and notified the applicant on April 7, 2020 that deliberations on this proposed boundary change were scheduled before Planning Commission (scheduled for June 15, 2020) and before City Council (scheduled for July 14, 2020). City staff posted public hearing notices in four public places on May 22, 2020 (Tigard City Hall, Tigard Permit Center, Tigard Public Works, and at the subject site); city staff mailed public hearing notices to all necessary parties, and neighboring property owners within 500 feet of the subject site on May 21, 2020; and the City published a public hearing notice in The Tigard Times for two successive weeks (with publish dates on May 28, 2020 and June 4, 2020) prior to the June 15, 2020 BULL MOUNTAIN SUMMIT ANNEXATION PAGE 4 OF 12 ZCA2020-00001 public hearing before the Planning Commission. City staff also posted the public hearing information on the City of Tigard website, and the staff report was also posted on this website more than 15 days prior to the public hearing before Planning Commission. 3.09.045 Expedited Decisions This proposed annexation is not being processed as an expedited decision, but Metro Code 3.09.050.D requires that the standards in Sections 3.09.045.D and 3.09.045.E be addressed. D. To approve a boundary change through an expedited process, the city shall: 1. Find that the change is consistent with expressly applicable provisions in: a. Any applicable urban service agreement adopted pursuant to ORS 195.065; The Tigard Urban Service Agreement is between the City of Tigard, Washington County, Metro, and the service districts for water, sewer, public safety, parks, and transportation. The agreement outlines the role, provision, area, and planning/coordination responsibilities for service providers operating in the Tigard Urban Services Area. As addressed under Comprehensive Plan, Goal 11: Public Facilities and Services of this report, staff finds that all urban services are available to the proposed annexation area, and have sufficient capacity to provide service. The Urban Planning Area Agreement between the City of Tigard and Washington County provides coordination of comprehensive planning and development, defines the area of interest, and includes policies with respect to the active planning area and annexation. The applicable annexation policies include the assignment of comprehensive plan and zoning designations addressed later in this report, and acknowledgements that the City is the ultimate service provider of urban services within the Tigard Urban Service Area. b. Any applicable annexation plan adopted pursuant to ORS 195.205; There is no adopted annexation plan associated with this proposal. Therefore, this provision does not apply. c. Any applicable cooperative planning agreement adopted pursuant to ORS 195.020(2) between the affected entity and a necessary party; ORS 195.020(2) speaks to cooperative agreements between counties or Metro with each special district that provides an urban service within the boundaries of the county or the metropolitan district. Examples of special districts include those for utilities, police, fire, and schools. Upon approval of this proposed annexation, the City of Tigard will provide sewer and stormwater services to the site, instead of Clean Water Services. SW Bull Mountain Road will be annexed into the City of Tigard to the centerline of the right-of- way. The City of Tigard Police Department will provide public safety services, instead of the Washington County Sheriff’s Office. City of Tigard will continue to provide water services to the site, Tualatin Valley Fire and Rescue (TVF&R) will continue to provide fire protection and emergency medical services to the site, and Tigard-Tualatin School District (TTSD) will continue to be the assigned school district for the site. d. Any applicable public facility plan adopted pursuant to a statewide planning goal on public facilities and services; The City of Tigard Public Facility Plan was originally adopted in 1991, and updated in 2019, in compliance with Statewide Planning Goals and Guidelines, and Oregon Administrative Rules Chapter 660, Division 11. BULL MOUNTAIN SUMMIT ANNEXATION PAGE 5 OF 12 ZCA2020-00001 As addressed under Comprehensive Plan, Goal 11: Public Facilities and Services of this report , staff finds the proposed annexation is consistent with the applicable provisions of the City of Tigard Public Facility Plan. e. Any applicable comprehensive plan; This proposed quasi-judicial annexation is in compliance with the City of Tigard Comprehensive Plan. The specific sections of the Comprehensive Plan that apply to this application will be addressed later in this report. f. Any applicable concept plan; and There is no applicable concept plan associated with this proposal. Therefore, this provision does not apply. 2. Consider whether the boundary change would: a. Promote the timely, orderly and economic provision of public facilities and services; b. Affect the quality and quantity of urban services; and c. Eliminate or avoid unnecessary duplication of facilities or services. The applicant proposes to annex the subject site in order to connect to City of Tigard sewer for a future subdivision application. As addressed under Comprehensive Plan, Goal 11: Public Facilities and Services of this report, staff finds that all public facilities and services are available to the proposed annexation site, and have sufficient capacity to provide service. Upon approval of this proposed annexation, the City of Tigard will provide sewer and stormwater services to the site, instead of Clean Water Services. SW Bull Mountain Road will be annexed into the City of Tigard to the centerline of the right-of-way. The City of Tigard Police Department will provide public safety services, instead of the Washington County Sheriff’s Office. City of Tigard will continue to provide water services to the site, TVF&R will continue to provide fire protection and emergency medical services to the site, and TTSD will continue to be the assigned school district for the site. E. A city may not annex territory that lies outside the UGB, except it may annex a lot or parcel that lies partially within and outside the UGB. The subject site is not located outside the UGB. Therefore, this provision does not apply. 3.09.050 Hearing and Decision Requirements for Decisions Other Than Expedited Decisions A. The following requirements for hearings on petitions operate in addition to requirements for boundary changes in ORS Chapters 198, 221 and 222 and the reviewing entity's charter, ordinances or resolutions. B. Not later than 15 days prior to the date set for a hearing the reviewing entity shall make available to the public a report that addresses the criteria identified in subsection (D) and includes the following information: This staff report was made available to the public on May 28, 2020, more than 15 days prior to the public hearing before Planning Commission. 1. The extent to which urban services are available to serve the affected territory, including any extra territorial extensions of service; BULL MOUNTAIN SUMMIT ANNEXATION PAGE 6 OF 12 ZCA2020-00001 As addressed under Comprehensive Plan, Goal 11: Public Facilities and Services of this report, staff finds that all public facilities and services are available to the proposed annexation site, and have sufficient capacity to provide service. 2. Whether the proposed boundary change will result in the withdrawal of the affected territory from the legal boundary of any necessary party; and The proposed annexation area will remain within Washington County, but will be withdrawn from Washington County’s Enhanced Sheriff’s Patrol District and Urban Road Maintenance District upon completion of this annexation request. The subject site will also be withdrawn from the Tigard Water District upon completion of this annexation request. 3. The proposed effective date of the boundary change. A public hearing regarding this annexation request will take place before Tigard City Council on July 14, 2020. Council will make a decision on this application, with a recommendation from Planning Commission. If Council adopts findings to approve Case No. ZCA2020-00001, the effective date of this annexation will be upon the effective date of the approving ordinance, and filing with the Oregon Secretary of State, as outlined in ORS 222.180. C. The person or entity proposing the boundary change has the burden to demonstrate that the proposed boundary change meets the applicable criteria. The proposed boundary change meets the applicable criteria, as demonstrated through the findings in this staff report. D. To approve a boundary change, the reviewing entity shall apply the criteria and consider the factors set forth in subsections (D) and (E) of section 3.09.045. The factors set forth in Metro Code Sections 3.09.045.D and 3.09.045.E have been previously addressed in this report. (CDC 18.720.030 Continued) A.2. The annexation is in the city’s best interest. As addressed under Metro Code Section 3.09.045.D.2 of this staff report, this proposed annexation will help promote the timely, orderly and economic provision of City of Tigard public facilities and services, and eliminate or avoid unnecessary duplication of facilities or services. Accordingly, staff finds this proposed annexation is in the City’s best interest. B. Assignment of comprehensive plan and zoning designations. The comprehe nsive plan designation and the zoning designation placed on the property is the city’s base zone that most closely implements the city’s or county’s comprehensive plan map designation. The assignment of these designations occurs automatically and concurrently with the annexation. In the case of land that carries county designations, the city will convert the county’s comprehensive plan map and zoning designations to the city designations that are the most similar. A zone change is required if the applicant requests a comprehensive plan map or zoning map designation other than the existing designations. A request for a zone change may be processed concurrently with an annexation application or after the annexation has been approved. Within the Washington BULL MOUNTAIN SUMMIT ANNEXATION PAGE 7 OF 12 ZCA2020-00001 Square Regional Center, the assignment of city comprehensive plan and zoning designations will be as provided in the Washington Square Regional Center Phase II Implementation Plan, dated June 29, 2001, Figure 4 Adopted Zoning Designations. C. Conversion table. Table 18.720.1 summarizes the conversion of the county’s plan and zoning designations to city designations that are most similar. CDC TABLE 18.720.1 CONVERSION TABLE FOR COUNTY AND CITY COMPREHENSIVE PLAN AND ZONING DESIGNATIONS Washington County Land Use Districts/Plan Designation City of Tigard Zoning City of Tigard Plan Designation R-6 Res. 6 units per acre R-7 Medium-density residential CDC Table 18.720.1 summarizes conversions for City of Tigard comprehensive plan and zoning designations that are most similar and most closely implement Washington County’s comprehensive plan and zoning designations. As outlined in the table above, the assignment of city designations for the subject property will be based on these conversions, and will occur automatically and concurrently with the proposed annexation. Under Washington County designations, the subject site is R-6 (Residential, 6 units per acre). Upon approval of this proposed annexation, the subject site will be R-7 (Medium-Density Residential), under City of Tigard designations. CITY OF TIGARD COMPREHENSIVE PLAN Goal 1.1: Provide citizens, affected agencies, and other jurisdictions the opportunity to participate in all phases of the planning process. The City of Tigard maintains an ongoing citizen involvement program. To ensure citizens were provided an opportunity to be involved in all phases of the planning process, city staff issued public notices for this proposed quasi-judicial annexation. City staff posted public hearing notices in four public places on May 22, 2020 (Tigard City Hall, Tigard Permit Center, Tigard Public Works, and at the subject site); city staff mailed public hearing notices to all necessary parties, and neighboring property owners within 500 feet of the subject site on May 21, 2020; and the City published a public hearing notice in The Tigard Times for two successive weeks (with publish dates on May 28, 2020 and June 4, 2020) prior to the June 15, 2020 public hearing before the Planning Commission. City staff also posted the public hearing information on the City of Tigard website, and the staff report was also posted on this website more than 15 days prior to the public hearing before Planning Commission. Goal 11: Public Facilities and Services As detailed in the City of Tigard Comprehensive Plan, Public Facilities and Services refer to Stormwater Management, Water Supply and Distribution, Wastewater Management, Community Facilities, and Private Utilities. In addition, the Comprehensive Plan’s Glossary includes public safety, parks, and transportation under Public Facilities and Services. As detailed in the findings below, staff finds that all public facilities and services are available to the proposed annexation area, and have adequate capacity to serve the subject site. Stormwater – City of Tigard Public Works Department. The applicant is not requesting City of Tigard stormwater service at this time. However, city stormwater infrastructure either currently exists adjacent to BULL MOUNTAIN SUMMIT ANNEXATION PAGE 8 OF 12 ZCA2020-00001 the proposed annexation area, or can be made available to the subject site. City stormwater facilities have adequate capacity to serve the subject site. Water – City of Tigard Public Works Department. The two subject properties are located within the Tigard Water Service area, and both properties are currently served by an existing 12-inch water main in SW Bull Mountain Road. Accordingly, city water facilities have adequate capacity to continue serving the subject properties. Sewer – City of Tigard Public Works Department. The applicant proposes to annex the subject site in order to connect to City of Tigard sewer for a future subdivision application. This is consistent with City of Tigard Comprehensive Plan Goal 11.3, Policy 6: “The City shall require a property to be located within the City limits prior to receiving City wastewater services.” City sewer infrastructure either currently exists adjacent to the proposed annexation area, or can be extended to serve the proposed annexation area. City sewer facilities have adequate capacity to serve the subject site. Police – City of Tigard Police Department. The Washington County Sheriff’s Office currently provides police services to the subject properties. If this annexation request is approved, the site will be withdrawn from the Enhanced Sheriff’s Patrol District, and the City of Tigard Police Department will provide public safety services to the site. Fire – Tualatin Valley Fire and Rescue. The subject properties are located within the service area for TVF&R. Accordingly, TVF&R currently provides fire protection and emergency medical services to the site, which will not change with this annexation request. Parks – City of Tigard Public Works Department. The applicant proposes to annex two properties, totaling 1.8 acres in size, into the City of Tigard. Staff has reviewed the applicant’s proposal and determined that this request will not adversely impact the City’s ability or capacity to provide for parks and recreational needs. Streets – City of Tigard Engineering Division. The subject properties front on SW Bull Mountain Road, which will be annexed to into the City of Tigard to the centerline of the right-of-way. Accordingly, the subject properties will be withdrawn from the Washington County Urban Road Maintenance District. Each of the subject properties is currently developed with an existing single detached house, and it is not anticipated that this annexation will generate additional traffic, or negatively impact the City’s existing transportation system. Goal 11.1, Policy 4: The City shall require a property to be located within the City limits prior to receiving stormwater services. The applicant is not requesting City of Tigard stormwater service at this time. However, city stormwater infrastructure either currently exists adjacent to the proposed annexation area, or can be made available to the subject site. City stormwater facilities have adequate capacity to serve the subject site. Goal 11.3, Policy 6: The City shall require a property to be located within the City limits prior to receiving wastewater services. The applicant proposes to annex the subject site in order to connect to City of Tigard sewer for a future subdivision application. This is consistent with the policy outlined above. City sewer infrastructure either currently exists adjacent to the proposed annexation area, or can be extended to serve the proposed BULL MOUNTAIN SUMMIT ANNEXATION PAGE 9 OF 12 ZCA2020-00001 annexation area. City sewer facilities have adequate capacity to serve the subject site. Goal 12: To provide and encourage a safe, convenient, and economic transportation system. The subject properties front on SW Bull Mountain Road, which will be annexed into the City of Tigard to the centerline of the right-of-way. Accordingly, the subject properties will be withdrawn from the Washington County Urban Road Maintenance District. Each of the subject properties is currently developed with an existing single detached house, and it is not anticipated that this annexation will generate additional traffic, or negatively impact the City’s existing transportation system. Goal 14.2, Policy 1: The City shall assign a Tigard zoning district designation to annexed property that most closely conforms to the existing Washington County zoning designation for that property. The applicable Tigard zoning district designation for the subject properties is addressed under CDC Sections 18.720.030.B and 18.720.030.C of this report. Goal 14.2, Policy 2: The City shall ensure capacity exists, or can be developed, to provide needed urban level services to an area when approving annexation. As addressed under Comprehensive Plan, Goal 11: Public Facilities and Services of this report , staff finds that all urban level services are available to the proposed annexation area, and have sufficient capacity to provide service. Goal 14.2, Policy 3: The City shall approve proposed annexations based on findings that the request: A. Can be accommodated by the City’s public facilities and services; and As addressed under Comprehensive Plan, Goal 11: Public Facilities and Services of this re port, staff finds that all City of Tigard public facilities and services are available to the proposed annexation area, and have sufficient capacity to provide service. B. Is consistent with applicable state statute. As addressed later in this report, staff finds the applicable provisions of ORS 222 have been met, consistent with this policy. Goal 14.2, Policy 4: The City shall evaluate and may require that parcels adjacent to proposed annexations be included to: A. Avoid creating unincorporated islands within the City; B. Enable public services to be efficiently and effectively extended to the entire area; or C. Implement a concept plan or sub-area master plan that has been approved by the Planning Commission or City Council. The subject properties (15345 and 15395 SW Bull Mountain Road; WCTM 2S108AB, Tax Lots 1400 and 1300) are bordered to the north, east, and west by the City of Tigard, and are bordered to the south by SW Bull Mountain Road. The properties south of SW Bull Mountain Road are part of unincorporated Washington County. Because the subject site is surrounded on three sides by the City of Tigard, this annexation will not create an “island” of unincorporated land, and it is not necessary to include the adjacent properties in this annexation request. This annexation will enable public services to be efficiently and effectively extended to the subject properties. There is no concept plan or sub-area master plan that has been approved by the Planning Commission or City Council that is applicable to these properties. BULL MOUNTAIN SUMMIT ANNEXATION PAGE 10 OF 12 ZCA2020-00001 OREGON REVISED STATUTES ORS Chapter 222 — City Boundary Changes; Mergers; Consolidations; Withdrawals 222.111 Authority and procedure for annexation. (2) A proposal for annexation of territory to a city may be initiated by the legislative body of the city, on its own motion, or by a petition to the legislative body of the city by owners of real property in the territory to be annexed. (5) The legislative body of the city shall submit, except when not required under ORS 222.120, 222.170 and 222.840 to 222.915 to do so, the proposal for annexation to the electors of the territory proposed for annexation and, except when permitted under ORS 222.120 or 222.840 to 222.915 to dispense with submitting the proposal for annexation to the electors of the city, the legislative body of the city shall submit such proposal to the electors of the city. The proposal for annexation may be voted upon at a general election or at a special election to be held for that purpose. 222.120 Procedure for annexation without election; hearing; ordinance subject to referendum. (1) Except when expressly required to do so by the city charter, the legislative body of a city is not required to submit a proposal for annexation of territory to the electors of the city for their approval or rejection. (2) When the legislative body of the city elects to dispense with submitting the question of the proposed annexation to the electors of the city, the legislative body of the city shall fix a day for a public hearing before the legislative body at which time the electors of the city may appear and be heard on the question of annexation. (3) The city legislative body shall cause notice of the hearing to be published once each week for two successive weeks prior to the day of hearing, in a newspaper of general circulation in the city, and shall cause notices of the hearing to be posted in four public places in the city for a like period. The owners of the subject properties (15345 and 15395 SW Bull Mountain Road; WCTM 2S108AB, Tax Lots 1400 and 1300) submitted an annexation petition to the City on March 19, 2020. Additionally, the City of Tigard Charter does not expressly require the City to submit a proposal for annexation of territory to the electors of the City for their approval or rejection. Therefore, an election is not required for this annexation application. However, the City is required to follow the public hearing and public noticing requirements outlined in ORS 222.120. Public hearings for deliberations on this proposed annexation were scheduled before Planning Commission (scheduled for June 15, 2020) and before City Council (scheduled for July 14, 2020). City staff posted public hearing notices in four public places on May 22, 2020 (Tigard City Hall, Tigard Permit Center, Tigard Public Works, and at the subject site); city staff mailed public hearing notices to all interested parties, and neighboring property owners within 500 feet of the subject site on May 21, 2020; and the City published a public hearing notice in The Tigard Times for two successive weeks (with publish dates on May 28, 2020 and June 4, 2020) prior to the June 15, 2020 public hearing before the Planning Commission. City staff also posted the public hearing information on the City of Tigard website, and the staff report was also posted on this website more than 15 days prior to the public hearing before Planning Commission. SECTION V. OTHER STAFF AND AGENCY COMMENTS The City of Tigard Engineering Division was sent a copy of the applicant’s proposal, and had no objections to the proposed annexation. When the applicant applies for a future subdivision application, the BULL MOUNTAIN SUMMIT ANNEXATION PAGE 11 OF 12 ZCA2020-00001 Engineering Division will include a condition of approval for the development to extend public utilities to and through the site. The City of Tigard Police Department was sent a copy of the applicant’s proposal, and had no objections to the proposed annexation. When the applicant applies for a future subdivision application, city staff will send a copy of the applicant’s proposal to the department for further comments. Pride Disposal was sent a copy of the applicant’s proposal, and had no objections to the proposed annexation. When the applicant applies for a future subdivision application, city staff will send a copy of the applicant’s proposal to the agency for further comments. Tigard-Tualatin School District was sent a copy of the applicant’s proposal, and had no objections to the proposed annexation. When the applicant applies for a future subdivision application, city staff will send a copy of the applicant’s proposal to the agency for further comments. Tualatin Valley Fire and Rescue was sent a copy of the applicant’s proposal, and had no objections to the proposed annexation. When the applicant applies for a future subdivision application, city staff will include a condition of approval for the applicant to comply with all TVF&R requirements. SECTION VI. PUBLIC COMMENTS City staff mailed public hearing notices to all interested parties, and neighboring property owners within 500 feet of the subject site on May 21, 2020. As of June 5, 2020, one (1) e-mail was received from Sonna Durdel, property owner of 14262 SW 155th Terrace. Ms. Durdel expressed concerns about screening between the subject site and her property, and referenced the residential development standards in CDC Chapters 18.200 and 18.270, and the screening standards in CDC Chapter 18.420. RESPONSE: The applicant is only proposing to annex the subject site, and no physical development is proposed at this time. Therefore, the residential development standards and screening standards do not apply to this proposal. The applicable CDC standards for this annexation are outlined in Chapters 18.710 and 18.720. Attachments: Attachment 1: Zoning Map BULL MOUNTAIN SUMMIT ANNEXATION PAGE 12 OF 12 ZCA2020-00001 SECTION VII. CONCLUSION The proposed annexation meets all applicable approval criteria, outlined in CDC Chapters 18.710 and 18.720; Comprehensive Plan Goal 1.1, Goal 11.1, Policy 4, Goal 11.3, Policy 6, Goal 12, and Goal 14.2, Policies 1 to 4; Metro Code Chapter 3.09; and ORS Chapter 222. Therefore, staff recommends that the Planning Commission recommend approval of this annexation to City Council. May 28, 2020 PREPARED BY: Lina Smith Assistant Planner May 28, 2020 APPROVED BY: Tom McGuire Assistant Community Development Director Scale: 0.07 Miles COMMUNITY DEVELOPMENT DEPARTMENT City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 (503) 639-4171 www.tigard-or.gov City of Tigard, Oregon Zoning Map Generalized Zoning Categories 05/19/2020 Data is derived from multiple sources. The City of Tigard makes no warranty, representation, or guarantee as to the content, accuracy, timeliness or completeness of any of the data provided herein. The City of Tigard shall assume no liability for any errors, omissions, or inaccuracies in the information provided regardless of how caused. Map Created: Subject Site Zoning Classifications R-1 Residential Low-Density R-2 Residential Low-Density R-3.5 Residential Low-Density R-4.5 Residential Low-Density R-7 Residential Medium-Density R-12 Residential Medium-Density R-25 Residential Medium-High-Density R-40 Residential High-Density MUR-1 Mixed Use Residential 1 MUR-2 Mixed Use Residential 2 MU-CBD Mixed Use Central Bus Dist C-C Community Commercial C-G General Commercial C-N Neighborhood Commercial C-P Professional Commercial MUC Mixed Use Commercial MUC-1 Mixed Use Commercial 1 TMU Triangle Mixed Use MUE Mixed Use Employment MUE-1 Mixed Use Employment 1 MUE-2 Mixed Use Employment 2 I-L Light Industrial I-P Industrial Park I-H Heavy Industrial PR Parks and Recreation WA-Cnty Washington County Page 1 of 8 Alternative Community Engagement Strategy Washington Square Regional Center Update Project City of Tigard | May 28, 2020 I. Introduction In light of COVID-19 and associated social distancing requirements, the city recognizes the need to modify its community engagement strategy for the Washington Square Regional Center (WSRC) Update Project, which has recently gotten underway. The majority of the funding for this project is provided by Metro through their 2040 Planning and Development Grant program (IGA Contract No. 936295). Exhibit C of the IGA Contract would need to be modified to reflect the alternative community engagement strategy proposed by this document. The city remains committed to meeting the goals of its original community engagement strategy as summarized below. • Engage as many stakeholders as possible from a broad and diverse cross section of property owners, businesses, residents, agencies, and service providers within and adjacent to the regional center, including historically underrepresented community members in Metzger. • Design an engagement process that results in project outcomes that reflect the diverse opinions of all stakeholder groups. • Build on and refine the land use and regulatory framework in response to market trends, city aspirations, and stakeholder priorities. • Coordinate with regional partners. II. Original Community Engagement Strategy The original community engagement strategy included a series of in-person meetings, events, and activities, which are not currently possible in the COVID-19 environment. The original elements of the strategy are provided below. Page 2 of 8 • 5 WSRC Stakeholder Working Group (SWG) Meetings • Metzger Community Outreach (e.g. door knocking) • 3 Metzger Community Events • 2 WSRC Open Houses • 3 Focus Groups • Stakeholder Interviews • Community Group Presentations • Online Surveys and Communications • Direct Mailings III. Alternative Community Engagement Strategy Given the uncertainty associated with the length of the social distancing requirements, coupled with the emotional and economic impact of COVID-19, the city proposes to modify how and when to engage the community on this project. The city used the following guiding principles to develop the alternative strategy with the assumption that traditional in- person meetings, events, and activities will likely not be possible or desirable for the duration of the project. • Sensitive Sensitive to the larger issues that the community may be experiencing because of COVID-19 and the related economic disruptions. • Safe Safe for all stakeholders and project team members through the use of social distancing, direct mailings, and technology. • Supportive Supportive of those stakeholders who have historically experienced barriers to participation and/or who may currently experience barriers to participation because of COVID-19 through the use of financial or technological assistance. • Meaningful Meaningful involvement of stakeholders through a combination of in-depth one-on- one interactions, small-group virtual meetings, and widely-dispersed short-format surveys. The details of the alternative strategy, including a comparison to the original strategy and a preliminary schedule, are on the following pages. A more detailed community engagement plan for the five distinct rounds of engagement identified by this strategy will follow once the project has completed some preliminary outreach and determined that the community has the capacity to participate. If it appears that the impacts of COVID-19 will prevent the project from meeting its stated engagement goals, other alternatives or a project delay will be considered. Page 3 of 8 Community Engagement Strategy Comparison The elements of the original strategy are bulleted below with the elements of the alternative strategy in italics underneath. The symbol in front of each italicized line denotes the overall change in level of effort (and budget) to implement each proposed alternative element as compared to what was planned for the original strategy. [+] = more effort [–] = less effort [NIL] = same effort • 5 WSRC SWG Meetings [+] A minimum of 2 virtual SWG meetings with breakout groups, a minimum of 1 SWG cohort meeting (e.g. residents only), follow-up calls or surveys after each meeting, and ongoing project interaction supported through a private online forum. Possible additional urban design charette centered around the mall site, specifically the transit center and stormwater opportunity sites. • Metzger Community Outreach [+] Similar amount of outreach but timing and methods adjusted for COVID-19, including but not limited to: direct mailings, online and phone surveys, displays at key neighborhood locations, social media postings, and community leader phone trees and interviews. More time and budget spent on supporting community leaders and gathering input through community outreach rather than at events. • 3 Metzger Community Events [–] Potentially 1 event—more if it is successful and cost effective—but timing and methods adjusted for COVID-19, including but not limited to neighborhood walks or outdoor gatherings. • 2 WSRC Open Houses [NIL] 2 virtual open houses. • 3 Focus Groups [–] 0 focus groups. More time and budget spent on other engagement efforts such as SWG support, Metzger outreach, and online engagement. • Stakeholder Interviews [NIL] Similar number of interviews but timing and methods adjusted for COVID-19. • Community Group Presentations [NIL] Similar number of presentations but timing and form adjusted for each group. Presentations may be done as virtual meetings or as email or phone updates. • Online Surveys and Communications [+] Stronger online presence with more frequent updates and more opportunities for online engagement across multiple applications. • Direct Mailings [NIL] Similar number and types of mailings, but additional mailings may be needed. TBD. Page 4 of 8 Alternative Community Engagement Strategy Preliminary Schedule with Project Tasks Terms and Symbols o o SWG = Stakeholder Working Group o WSRC = Washington Square Regional Center o METZGER = Metzger community o MTG = Virtual group meeting o OUTREACH = SWG membership outreach o 1-on-1 = Individual phone or video conference with each SWG member o PROJECT OUTREACH = Various types of engagement offering multiple points of project contact/input o OPEN HOUSE = Virtual open house o PC/CC = Planning Commission and City Council briefings Alternative Strategy Details Rounds of Engagement • It is expected that community engagement will need to be flexible and adaptive throughout the project in response to the evolving COVID-19 situation. As such, the project would develop separate plans for each round of engagement to allow community feedback and lessons learned to inform each successive round of engagement. Five distinct rounds of engagement with two major points of input during Rounds 2 and 4 # Page 5 of 8 Stakeholder Working Group (SWG) • In lieu of 5 SWG meetings, the project would convene a minimum of 2 virtual SWG meetings with breakout groups during Rounds 2 and 4. Timing of SWG meetings would allow members to learn about and comment on the current project task and provide direction on the next project task. These major touch points with the project would be augmented as follows: o Business and Resident SWG members would be called by a project team member prior to the first SWG Meeting to learn about the project, ask questions, and complete a short interview. o Resident SWG members would be convened in a smaller group setting prior to the first SWG meeting. o All SWG members would have access to an online private interactive forum where they could post questions, provide comments, and interact with one another and the project team outside of scheduled meetings. o Follow-up surveys or phone calls would be conducted after each meeting. • The project would also consider additional SWG or SWG cohort meetings during Rounds 3 and 5 depending upon need and budget. • In order to support meaningful and successful participation by SWG members from historically marginalized/underrepresented communities, the project would work to understand how best to support these members and ensure their voices are heard by: o Asking them what they need to effectively participate, e.g. technology, training, interpretation services, childcare, etc. o Providing stipends to compensate them for their time and effort. ($500/member for up to 8 members) o Committing professional resources to build their leadership capacity, advocacy skills, and understanding of city planning. o Providing time on all SWG meeting agendas for representatives to report on what they’ve heard from their community networks. o Asking them to help shape the project’s engagement strategies and methods. • SWG Membership would be as follows: Resident SWG Membership: 1. Former WSRC SWG member 2. Current Planning Commissioner and Metzger community member 3. CPO 4M member 4. Apartment or renter resident – identify need for stipend or technology/training Page 6 of 8 5. Hispanic resident – identify need for stipend or technology/training 6. African American resident – identify need for stipend or technology/training 7. Youth resident – identify need for stipend or technology/training 8. Additional community leaders as needed to reflect the diversity of the community TBD 9. Community organizations TBD Business SWG Membership: 1. Macerich (Washington Square Mall) 2. Lincoln Center 3. Greenburg business 4. Cascade business 5. Nimbus business (Beaverton?) 6. Nimbus business (local serving? minority owned?) – identify need for stipend or technology/training 7. Hall business (local serving? minority owned?) – identify need for stipend or technology/training 8. Banker, broker, builder TBD 9. Business organizations TBD Agency SWG Membership: 1. Washington County 2. Beaverton 3. Metro 4. ODOT 5. TriMet 6. CWS 7. TVWD (Optional) 8. Tigard Water District (Optional) Metzger Community Outreach/Events • In lieu of 3 Metzger community events, the project would: o Enlarge the Resident SWG membership to include more members from historically marginalized/underrepresented communities and commit staff and financial resources to support them. o Potentially hold one outdoor event, such as a neighborhood walk or outdoor meeting. Potential topic of discussion: transportation needs and priorities. o Pursue other forms of engagement suggested by SWG members or other community members or organizations. • In order to help the project reach and hear from historically marginalized/ underrepresented communities, the project would: Page 7 of 8 o Utilize existing community contact lists developed by Verde and Unite Oregon to cultivate interest in serving on the Resident SWG and feel the temperature of the community to determine how best to proceed. o Ask community leaders and/or SWG members to directly assist with the project’s engagement efforts, including but not limited to conducting interviews with members from their community. The project would compensate them for their time and effort. • It is expected that community engagement methods would need to be flexible and adaptive throughout the project in response to the evolving COVID-19 situation. Community outreach methods include but are not limited to the following: direct mailings, emails, online and phone surveys, displays at key neighborhood locations, social media postings, and SWG/community leader phone trees and interviews. • At a minimum, the project would attempt to discover the following information from the community through interviews or surveys in such a time and manner that their input helped shape project outcomes: o Neighborhood concerns and aspirations o Neighborhood transportation needs and priorities o Land use scenario preferences • Initial phone calls, mailing(s), social media posts, and associated website links would: o Introduce and describe the project o Provide a community snapshot o Ask residents to complete an online or phone survey o Ask residents for contact preferences (phone, email, text, mail) and contact information for project updates or follow-up surveys o Ask residents if there are other groups or people that the project team should contact. • Since responses to initial phone calls and mailing(s) would be critical to the success of the engagement effort, the project team should discuss how best to incentivize and support participation, including but not limited to the following: o Financial incentives (e.g. Visa cash cards) o Language access o Mailing design (including return address and return postage) Business Outreach Prior to COVID-19, the project sent out two letters to almost all businesses in the Washington Square Regional Center Plan District, followed by emails to a smaller subset of mostly owner-operated businesses that were geographically dispersed within the re gional Page 8 of 8 center. This effort resulted in a number of interviews, a meeting, and a potential SWG member. Similar to the community outreach strategy, the business outreach strategy would need to be flexible and adaptive but could probably rely on more traditional engagement methods in many instances, such as direct mailings, emails, and virtual meetings. The project would rely on existing City of Tigard and City of Beaverton business contacts, including business license information, and those from the Verde and Unite Oregon contact lists. Urban Design Charette This event was not identified in the original scope of work. However, given the current circumstances, the project is taking the liberty of assuming that the Washington Square Mall would have been identified as a key opportunity site for redevelopment had the original community engagement strategy been able to run its course. With this in mind, the project proposes to engage Macerich, i.e. the mall owner, and perhaps others, e.g. SWG members, in a charette that potentially focuses on two aspects of redevelopment about which there is known public interest and implications, namely: o Transit-Oriented Development (TOD), including transit center re/location o Stormwater Management A TOD charette presents a unique opportunity to explore how the transit center could, in the future, serve as a true “center” for the regional center if provided with the right urban design framework that was supportive of transit-oriented development. This work would inform the land use scenarios developed in Task 5. Key agency and consultant team members would be as follows: o TriMet (Transit access and improvements) o CWS & Tigard (Stormwater management) o SERA Architects (Urban design) o ECONorthwest (Transit-oriented development) IV. Alternative Community Engagement Strategy – Next Steps • Re-evaluate project scope, schedule, and budget in light of the Alternative Community Engagement Strategy. • Research virtual meeting platforms that support breakout rooms and language interpretation. • Develop Round 1 community engagement plan. SSS SSS HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURGRDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD 92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) SSS SSS / / / / / / / / / HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURG RDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 Cemetery Lincoln Tower MetzgerElementary WES Stop Red TailGolf Course Metzger Park WashingtonSquare Mall TransitCenter GoodNeighborCenter 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) 2019 Key Sites/ SSS SSS HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURGRDSCHOLLS FERRY RDTIEDEMANAVEALLENBLVD 92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 12 13 14 16 15 15 15 15 18 17 9 8 7 6 5 4 3 2 1 11 10 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) Type of Project: Complete Streets Intersection Ped/Bike # # # Transit# SSS SSS HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURGRDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD 92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) SSS SSS HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURGRDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD 92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) Floor Area Ratio Less than 0.30 0.30 - 0.59 0.60 - 1.24 1.24 and Greater Meets T igard Min. FAR SSS SSS / / / / HALLBLVD PA C IFIC H W YDEN NE Y R D GREENBURGRDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD 92N D AVEGAR DEN HOME RD GREENWAYOLESONRD121ST AVE217 Cemetery MetzgerElementary Red TailGolf Course MetzgerPark 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area) Imp rovement to Land Ratio < 0.33 - High 0.33 - 1.00 - Moderate > 1.00 - Low Buildable Lands Inventory CW S Vegetated Corridor Redevelopment Potential: SSS SSS HALLBLVD PA C IFIC H W YDEN N EY RD GREENBURGRDSCHOLLSFERRYRDTIEDEMANAVEALLENBLVD 92N D AVEG AR DEN HO M E RD GREENWAY121ST AVEOLESONRD217 0 0.2 0.4MilesTigard City Boundary Washington Square Regional Center(Metro Boundary) Washington Square Regional Center (Tigard Plan D istrict Area)