08/11/2021 - Minutes City of Tigard
Tigard Public Library Board Minutes
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MEETING DATE/TIME: Wednesday, August 11, 2021 6:30 p.m.
MEETING LOCATION: Virtual Teams Meeting with phone bridge for public listening.
1. CALL TO ORDER:
Chair Mary Bogert called the meeting to order at 6:30 p.m.
2. ROLL CALL
Members Present: Christopher Allen, Mary Bogert, Candice Coleman, Shirley
Edwards, Jim Ivler, Kate Ristau
Members Excused: Elena Knepprath
Alternate Present: Helen Allen, Alan Smith
Council Liaison: City Council President Heidi Lueb
Teammates Present: Halsted Bernard, Director of Library Services
Jeanne Peloquin, Communications and Outreach Coordinator
Margaret L. Reh, Confidential Executive Assistant
3. APPROVE LIBRARY BOARD MINUTES
The minutes from the July 15, 2021 Tigard Public Library Board meeting were reviewed.
No changes were suggested. Motion by Jim Ivler. Second by Shirley Edwards to approve
the July 15, 2021 minutes as written.
Allen —Aye Bogert —Aye Coleman — Aye
Edwards —Aye Ivler—Aye Knepprath —Absent
Ristau —Aye
4. MEET THE TEAM:JEANNE PELOQUIN-COMMUNICATIONS AND OUTREACH COORDINATOR
Library Director Bernard explained she wanted to reintroduce this agenda item where we
have a different library teammate joining us at each meeting. The Library Board will be
able to meet more of the library teammates and hear directly from them about who they
are and what they do.
Our guest at this meeting was Jeanne Peloquin, our Communications and Outreach
Coordinator. Jeanne has been with us for nearly a year now and shared her experiences
Tigard Public Library Board MINUTES —Wednesday, August 11, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of3
with the Board. She appreciates the work culture of the library and has seen first-hand
how the library is engaged with the community. Jeanne worked on the planning group
with Library Board Member Kate Ristau, Readers Services Manager Amber Bell and Library
Assistant Cally Meldrum to create our new Library Strategic Plan. After receiving hundreds
of pages of feedback from community members, the planning group created a new vision:
A community hub for knowledge and enrichment where everyone feels welcome.
Jeanne is excited to communicate all the good things happening at the library with the
community and helping the community to engage in all the library has to offer.
5. AGENDA ADDITIONS AND DELETIONS
No adjustments were suggested.
6. LIBRARY OPERATIONS
An update on statistics, programs, activities, personnel, and decisions made since the July
meeting were presented.
We are still planning to enter Service Level 5 on Tuesday, September 7, in which we will
return to our full 66 service hours a week.We will slowly reintroduce in-building, in-person
programs as safety allows. With the recent rise in the Delta variant of COVID-19, the City
of Tigard reintroduced the mask requirement inside city buildings.
Hybrid meetings for all boards and committees have been pushed out to January 2022.
We will continue meeting via Teams virtual meetings for a while longer.
Director Bernard shared the general details about City projects including:
1.) Anti-Racism Action Plan https://www.tigard-or.gov/racial-equity/
2.) City Facilities Consolidation https://www.ticiard-or.aov/facilities/index.php
3.) Council Goal 1: Tigard Homelessness Response-Encampment Project
4.) Library Backyard: https://www.engage.ticiard-or.ciov/back,
5.) Library front landscaping project
6.) Opportunity Cafe: Our vendor, Israel, now has the keys to the space! There will be a
soft launch in September, followed by a grand opening in early October. The cafe
space will be 'lucha libre' themed.
7. LIBRARY PUBLIC POLICY UPDATE DISCUSSION
A. Library Use
The Board reviewed and discussed the Library Use policy. This policy was last reviewed
on January 9, 2019. Motion by Candice Coleman. Second by Chris Allen to approve
and readopt the Library Use policy. Motion was approved unanimously.
Tigard Public Library Board MINUTES —Wednesday, August 11, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 2 of3
8. ALA POLICY REVIEW
A. American Library Association (ALA) Freedom to View Statement
The ALA Freedom to View Statement was last reviewed by the Library Board on
August 14, 2019. Motion by Jim Ivler. Second by Kate Ristau to endorse and reaffirm
the ALA Freedom to View statement. Motion was approved unanimously.
9. OTHER BUSINESS
At our July meeting a possible opportunity to volunteer at the upcoming Taste of Tigard
was presented. But as it turns out, the Taste of Tigard is happening, but not accepting
volunteers due to the rise of the Delta variant.
10.ADJOURNMENT
Chair Mary Bogert adjourned the meeting of the Tigard Library Board at 7:19 p.m.The next
virtual meeting is scheduled for Wednesday, September 8, 2021 at 6:30 p.m. Chair Mary
Bogert will be absent. Chair Pro Tem Kate Ristau will lead the meeting.
Minutes submitted by: Margaret L. Reh
Date approved: September 8, 2021
Tigard Public Library Board MINUTES —Wednesday, August 11, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 3 of3