Loading...
Resolution No. 21-30 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 21-30 A RESOLUTION AMENDING THE COUNCIL GROUND RULES AND SUPERSEDING RESOLUTION NO. 19-08 WHEREAS, the Council Ground Rules were reviewed and updated on March 5, 2019, with the adoption of Resolution No. 19-08;and WHEREAS, on March 19 and 20,2021, Council met for Goal Setting and agreed that a new document should be developed,along with a first-time team agreement;and WHEREAS, the team agreement was previously approved as part of adoption of the City Council Goals on April 27,2021; NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Council Ground Rules as outlined in Exhibit A represent the agreement of the Mayor and City Councilors and are hereby adopted. SECTION 2: This resolution is effective immediately upon passage. PASSED: This 1��'k-day of Gf 2021. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 21-,?p Page 1 I EXHIBIT A Tia cIa rd g Tigard City Council Ground Rules The City Council's Ground Rules play an important role in ensuring the Mayor and Councilors have a common understanding and collective agreement on working together in the spirit of partnership. Coupled with the City Council's Team Agreement, the two documents provide consistency and clarity on expectations to effectively govern the City. 1. Communications a. Responses to the Public i. All public statements, information, or press releases should be handled by the Mayor, City Manager, or designee. ii. Councilors may respond to community requests for information. iii. When sharing information, it is important to be clear whether the Councilor is stating personal opinions or sharing the majority position of the Council. iv. The Mayor and Councilors should only make promises or commitments on behalf of the City when there is majority support of the City Council. b. Social Media i. All content on social media accounts used for City business is considered public record. ii. Any social media account on which the ► Mayor/Councilor posts information about lJ City business, or information that might be construed by the public as being about City business, must be archived by the City and treated in accordance with Oregon Public Records Law. iii. All posts on social media regarding a decision potentially before Council should include a disclaimer that the views expressed represent the views of the author and not the views of the Tigard City Council. iv. When commenting on another Mayor/Councilor's social media post regarding a decision potentially before Council, Mayor/Councilors should be mindful of Public Meetings Law. c. Proclamations ` i. The City Council has outlined a process for introducing proclamations for consideration by the Council. ii. All proclamations should be in alignment with the City's values. iii. All proclamations will be approved and issued on behalf of the Council. TIGARD CITY COUNCIL GROUND RULES d. Communications with the Organization i. The City Council respects the separation between the policy making (Council function) and administration (City Manager function) and strives to work with City teammates in the spirit of partnership, mutual respect, and support. ii. The City Council respects the professional duties of the City Manager and City teammates. iii. The City Council relies on the City Manager to direct the administrative functions of the organization and will refrain from interfering with the team's ability to implement policy decisions, including directing the work of teammates. e. Representing the City i. If a member of the City Council appears before another governmental agency or organization to give a statement on an issue, the member should state: 01. Whether the statement reflects personal opinion or is the official position of the City; and 02.Whether the statement is supported by a majority of the Council. ii. If the member is representing the City,the member should support and advocate for the official City position on the issue rather than a personal viewpoint. 2. Council Liaison Roles ;wj a. A Council Liaison maintains a critical connection between the City Council and a designated committee, advisory board,or task force. The primary purpose is to facilitate communication between the Council and appointed member groups. b. From time to time,the Council may appoint ad hoc committees or task forces to help address various topics or issues facing the City and appoint a Councilor(s)to serve as a liaison. c. The liaison plays a key role by working with City teammates to share committee recommendations with the rest of the Council during their regular Council reports. d. It is important for the liaison to share Council feedback with the committee they are assigned. The City Council should carefully balance their participation with empowering the volunteer members to share their diverse perspectives. 3. Administering the Council Ground Rules a. All members of the City Council will review the Ground Rules and sign an agreement to comply with the rules. b. If the Mayor or a Councilor perceives one of the rules to be violated,they should first address the concern with the individual,consult with the Mayor or City Manager, and as a last resort request an item be placed on a City Council agenda to determine the next steps for resolution.