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City Council Minutes - 01/19/2021 ■ City Tigard e71 City Council Workshop/Business Meeting Minutes January 19, 2021 TIGARD 1. WORKSHOP/BUSINESS MEETING A. At 6:30 p.m. Mayor Snider called the Tigard City Council to order. B. City Recorder Krager called the roll. Present Absent Councilor Shaw ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance. A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items—None. 2. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 6.02 RELATED TO PEDESTRIAN EASEMENTS A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may offer testimony. Written comments were due by 4:30 p.m. this afternoon and those wishing to testify via phone could call 503-966-4101 and be put in the queue to speak.There were no written or phone-in comments. C. City Attorney Rihala gave the staff report. Pedestrian easements are generally used by commercial developers to satisfy development standards and create connections. But property owner responsibilities over public pedestrian or trail easements are generally negotiated on a case-by-case basis. Staff is proposing to treat them the same as sidewalks, for purposes of maintenance and if there were some sort of injury the city would not be held responsible. TIGARD CITY COUNCIL MEETING MINUTES -January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 14 In response to a question from Councilor Newton, City Attorney Rihala said these types of easements are typically negotiated to satisfy a code requirement for connectivity or for some other development advantage. This is a benefit to the property owner. Council President Lueb asked about the burden of general foot traffic placed on a property owner by these easements. City Attorney Rihala said there would be additional traffic because these easements are put there to increase neighborhood connectivity,but it wouldn't be an individual property owner granting access, more likely an HOA. She noted that most easements under discussion have been on large commercial properties. Council President Lueb asked if this would change previous agreements and City Attorney Rihala said no,it is effective for every agreement going forward, or to fill in the gap in the absence of clearly stated responsibilities. D. Public Testimony—There was no written or phone-in testimony. E. Staff response to testimony. None. F. Mayor Snider closed the public hearing. G. Council consideration of Ordinance No. 21-03. Mayor Snider said he is concerned that the property owners are responsible for maintenance and at Summerfield for example, a homeowner would have to walk three-quarters of a mile just to access it. He asked City Attorney Rihala if there were concerns about unintended consequences where it would be overly burdensome. She said that is not the intention. Code enforcement is complaint driven. In the absence of this clarification in the code, Summerfield would be ambiguous. She said this code change will make sure everyone is on a level playing field and it does not burden the older neighborhoods. Councilor Shaw asked about existing development with a conservation or access easement. She noted that there are some developments with an HOA on paper, but the HOA is no longer active. City Attorney Rihala said this only applies if the easement was dedicated to the city and would not cover private paths or conservation easements. Councilor Newton moved to approve Ordinance No. 21-03. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the ordinance and conducted a roll call vote. Ordinance No. 21-03—AN ORDINANCE AMENDING CHAPTER 6.02 OF THE TIGARD MUNICIPAL CODE TO CLARIFY MAINTENANCE AND RESPONSIBILITIES FOR PUBLIC PEDESTRIAN EASEMENTS Yes No Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Mayor Snider announced that Ordinance No. 21-03 was approved unanimously. TIGARD CITY COUNCIL MEETING MINUTES—January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 14 3. RECEIVE PARKS MASTER PLAN UPDATE Public Works Director Rager introduced this agenda item and said the timing of the update is designed to prepare the City Council for the joint meeting with the Parks and Recreation Advisory Board in February. He noted that the previous update focused on physical gaps and looking through an equity lens at park locations. This update also focuses on gaps but more along the lines of park conditions, resources needed to improve those conditions, organizational structure, and funding to help ensure that a high-quality park supporting recreation services is within a 10-minute walk for all residents. New Parks, Recreation and Green Infrastructure Manager Rick Gruen was introduced.Mr. Gruen said he was pleased to join the Tigard staff and was excited for Council to hear the update. MIG Project Manager Alex Dupey and Principal in Charge Lauren Schmitt have been looking at the parks and how they are managed.Mr. Dupey noted that a 10-minute walk analysis was completed, comparing park and trail access to Tigard's demographics. An equity issue is that some areas have great access to nice,new parks and some areas of Tigard are very underserved. Each park was assessed, and consultants and staff are developing a park facility grading system. An online survey was completed. Also considered in their analysis was staffing, a recreation program development timeline and project priorities. Mr. Dupey noted that a lot of the project goals align with the city's Strategic Plan. Having equitable access to the public facilities and spaces within Tigard is an important element.Another consideration is whether there is equitable access to recreation services and ultimately increasing the diversity of applicants and users of those services. MIG Principal in Charge Schmitt discussed organizational alternatives. They looked at staffing and how services have been provided in the past. Recreation is an area that the city has grown and added programs to over the past few years. She set the context by using National Recreation and Park Association (NRPA)park metrics and looking at where Tigard is currently as a service provider.A lot of things are pretty much the norm for typical parks agencies such as special events and operating main sites.Tigard stands out by administering community gardens. She showed a slide of NRPA Park Metrics on programming such as team sports,themes, and special events. She noted that Tigard's recreation program is newer and has a small staff, but these programs shove where the recreation program will probably grow in the future. Tigard has moved into the above 50,000 population class so as an agency serving a larger population, the recreation services it provides would typically increase.A slide was shown of demographic-specific programs, such as programs for people with disabilities, seniors, or after- school programs which agencies start to do more of at this increase in a city's population. Data on staffing was shown as FTEs per 10,000 residents:One thing that jumped out to the consultants was Tigard's low FTEs,below the lowest quartile. Tigard is below the median and the norm for agencies across the county. She compared Tigard with local peers: Tigard 3.2 West Linn 7.9 Tualatin 5.7 Sherwood 8.9 TIGARD CITY COUNCIL MEETING MINUTES —January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 14 Within the Metro region, 11 of 15 cities with more than 20,000 people have a parks and recreation department or are served by a special parks district. The four exceptions are Gresham, Happy Valley, Sherwood and Tigard. Ms. Schmitt compared different organizational structure options such as a parks and recreation department, two departments (Public Works and Recreation and Community Services) or a refined version of Tigard's current structure that is better defined to support the goals. Consultant Dupey listed inputs to be used for project prioritization for the draft plan. They include: • Summer engagement which identified several potential projects and programs • Existing Facility Assessment which documented maintenance needs • 10-minute Walk Analysis documented location and demographic baseline • Tigard's Strategic Plan provides direction equity and broad priorities Next steps include a public survey targeted to prioritizing project types and implementation. Council President Lueb asked about the FTE comparison and how to know how we compare if we don't have a separate recreation department. Ms. Schmitt said Tigard is newer and trying to get a sense of where to go. Looking at local peers,Sherwood has more staff, but the difference is that they also have more facilities. Tigard has some outdoor spaces yet to be activated and programming that space will require more staff. She noted that typically a recreation division wouldn't hire 8 nein FTE's but they add contract teachers or part-time seasonal employees to run camps. She suggested thinking about not just the number of employees, but the type. Councilor Shaw commented that Ms. Schmitt mentioned Tigard's administration of the community gardens and asked if that was unusual. She replied that it is not totally unusual,but it is much more common on the west coast. It is just not one of the things every agency does and shows Tigard is ahead of the curve. Councilor Goodhouse asked what the chart would look like if it showed the number of Parks staff needed separately from Recreation staff. Ms. Schmitt said she did not have an answer, but they are running scenarios. She added that having additional staff resources,whether contract or staff, are needed to deliver what Tigard wants to deliver. They examined Tualatin,West Linn and Sherwood and they have different mixes of programs and citywide structure. Tualatin park communications are housed in their City Management department along with a robust volunteer program. In Sherwood, the bulk of the FTEs are in parks maintenance. She noted that adding new facilities drives the need for more FTEs, such as for fountain management. She advised thinking about the long-term recreation side and use an equity lens to consider free vs. fee-based programs and if the programs are self-supporting, staff will be needed to work on grant applications. Councilor Goodhouse said we are always playing catch-up with maintenance and he would like to see less deferred maintenance. Mr. Dupey said that came up a lot in the park assessment. There are several great facilities coming online but the real question is how to maintain existing spaces at a level commensurate with the new spaces coming up so that everyone feels like they have a great space to go to. There is certainly a maintenance aspect but there are also other things like having access to a great piece of property within ten minutes of your house. TIGARD CITY COUNCIL MEETING MINUTES —January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 14 Councilor Newton commented that the comparison to other communities is instructive but because she knows a little bit about what other communities do and how they are organized, she was not sure staffing for 100,000 is the best match. She said we are under-resourced,but her priorities were that basic maintenance and the Ten-Minute Walk policy should be provided for equitably. She noted that other communities are organized differently with different programs and facilities, and she wanted to look at Tigard's recreation program through an equity lens. She suggested the city could think about how its departments are organized,how they function and how they might overlap. Mayor Snider commented on the staffing per population size slide. He said he was interested in getting at the direct costs of maintaining and managing parks as opposed to recreation, so wanted to see the FTE numbers for recreation and for actual park maintenance from the other agencies. Ms. Schmitt replied that as they looked at the baseline and national data sets,they noticed Tigard has more sophisticated internal cost accounting, so they could look at cost per acre,but other organizations are not cost accounting to the same level as Tigard. 4. RECEIVE PHASE 2 FEASIBILITY REPORT ON THE CITY FACILITIES CONSOLIDATION PROJECT :Q Community Development Director Asher introduced this item and had a slide presentation. Several lead staff and consultants were also on the Teams call and were available for questions. He gave an update on the project noting it was last brought before Council in February 2020 and staff is looking for direction on whether to move forward to CFC Feasibility Phase 3 and determining whether it is a government project or a community project. The Project Team includes the city's Leadership Team and consulting advisors from architectural, economic and communications firms. Project Overview— The Project Team wants the City Council and the community to realize that what is being addressed is existing and projected failures of the city's downtown facilities and to recognize and correct the city's role in downtown revitalization. • Rising costs to maintain and repair aged structures • Seismic risks—employees and emergency response/preparedness • Space limitations and rising costs/limited options for additional leased space • Fiscal prudence given all available options Project Description— • Relocate Public Works Operations outside of the downtown core. • Construct a new city hall/police station and a shared use parking garage on the existing Public Works site. • Redevelop the current city hall site for market rate and affordable housing. • Potentially relocate and enhance the Jim Griffith Memorial Skate Park across Burnham TIGARD CITY COUNCIL MEETING MINUTES—January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 5 of 14 Project Benefits— • We need to move our facilities into the 21 st century by being prepared for a seismic event, being climate responsible, be able to respond in a way that our growing community needs,including a more secure and safe place for our police department. • A new Community Room and a new and improved skatepark • New parking structure for downtown visitors • We need more housing, shopping, and dining in the downtown. • It would create approximately 500 new apartments including affordable homes for 150 households. • Catalytic development in the Burnham corridor—shopping, dining,walkability • An estimated $13 million in new revenues from land sales and taxes received. CFC Feasibility Phases— There are three Feasibility Phases, and we are now between Phases 2 and 3. The staff recommendation is for Council to direct staff to commence Phase 3. Staff believes the community will support this project. Steps include: • Execute steps up to (but not including) closing on a property acquisition for the Public Works Operations Relocation component. • Assemble project management and teams for the new Public Works building. • Undertake engineering and other studies on the existing Public Works downtown site to prepare for reuse of that site for the new city hall/police station. • Implement the Communications Plan to hear from the community. • Receive Council approval to prepare a formal budget request of$150,000 to complete the work of this phase. Current State: Facility Conditions— Central Services Director Robinson updated Council on the current state of city facilities. The City Hall complex was built in the 1980s and is at capacity. Repairs are expensive and an estimated cost to repair and replace systems is estimated to cost up to $13.9 million. Key issues are that the buildings do not meet current seismic codes. The cost to upgrade could be as high as $19.2 million. Space is inadequate to meet the 250 percent growth in employee numbers since the 1980s. Facilities staff are looking at a 107% increase in work orders and requests in the last five years. She showed slides of the police department facilities. Conditions are inadequate and repairs/upgrades are needed. • Staff are spread out into three different buildings. • There is a lack of onsite storage,which results in rental expenses and reduced efficiency. • There is limited locker room space, especially for female officers. • Expensive system repairs are needed for the roof, HVAC system, sewer lines and seismic retrofits. TIGARD CITY COUNCIL MEETING MINUTES —January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 14 A slide of the city hall and permit center facilities showed a photo of the sewer line,which has corroded pipes and needs to be replaced. In addition, the roof and HVAC system need replacement and the buildings need seismic retrofits. The current Public Works building is inadequate for staff,who work from multiple locations, including the fleet bay. Leased space costs $76,000 annually.The building does not meet current seismic codes,which is an issue since it is our emergency operations center. The Niche building was built in the 1950s and houses 16 IT employees. Significant safety upgrades,both for seismic and ADA needs are required. The building's siding needs to be replaced and the garage/storage area needs to be converted to additional offices. Business Case— Consultant Jerry Johnson,with Johnson Economics spoke about modeling two cost scenarios over a 20-year horizon: Scenario 1: Upgrade and remain in existing facilities Lease additional property to address space needs Scenario 2: Construct new CFC buildings Sell excess property for development, bringing it back to tax rolls Moving Public Works Operations Mr.Johnson said at the end of a 20-year period there is a lot of life left in a new facility, but the existing buildings would be near the end of their effective life. He summarized the findings: $180.7 million over 20 years for Scenario 1 or Scenario 2 which is $252.7 million. Incorporating adjustments to reflect$91.5 million in remaining structure value at the end of the period and $13.4 million received from sale of excess property and increased tax revenues, new construction would represent an estimated savings of$32.7 million, or an overall net cost of$148 million. The lower cost option is the CFC scenario. Relocating Public Works— Public Works Director Rager outlined desired components of a new site. The goal is a modern- day public works facility, and the driver of site size is material and covered equipment storage. It would also include a fleet maintenance facility and administrative services building. Scott Edwards Architecture consultants have been determining which of 13 potential sites would work best and have it narrowed down to a few sites which will be presented to Council for a decision with a target date for acquisition of June 2021. Brandon Dole of Scott Edwards Architecture showed a drawing of the ideal eight-acre complex for Public Works Operations relocation. Growth projections were included for staff. The ideal site includes amenities such as a fuel bay and a truck wash.They probably cannot find an eight- acre, flat,vacant site within Tigard but this ideal site is the basis from which to evaluate the other sites. Capacity Commercial recommended 13 candidate sites and they were narrowed down to two potential sites. They are currently looking at the best candidates to vet against the ideal plan. There are challenges with each site. TIGARD CITY COUNCIL MEETING MINUTES—January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 14 The existing Public Works building is a water asset and water partners are stakeholders. The building is appraised at$4,750,000 and this appraisal is in review by water partners. If the CFC project is approved, Public Works must find a new site by summer. New City Hall/Police Station and Downtown Redevelopment— Kent Larson of DLR Group Architects said their focus has been on the consolidation of city hall and police. They have worked with police and other city department stakeholders to find efficiencies in the consolidation as well as equity and parity for city employees using the building. They were also tasked with details about what has been learned over recent months about working from home and other modes of working and how this could impact the size and nature of the facility. The city's vision and goals were front and center as they worked to design this facility. They aimed to: • Support Tigard's Comprehensive Plan and Tigard Downtown Future Vision • Maximize site use through value-based design decisions • Provide a safe and secure community-centric city facility • Create an equitable and accessible public facility for city services that citizens will want to come to and do business • Have the building feel like Tigard now and into the future Key features are a 4-level building of 99,400 square feet with secure police fleet parking in the basement and a 3-level parking structure with 244 spaces for public/staff. It includes 80 surface parking spaces and will be configured for three vehicle entry/exit locations, especially important for the police. The current Jim Griffith Memorial Skate Park would be next to housing and both will not fit, so the corner of Hall and Burnham is a great place to showcase a relocated and improved 20,000 square foot skate park. Next steps: • DLR will work with the city's Communications Team on a Community Input Values Survey. This input from the outreach will be used to create some images that express the values of the Tigard community. • Complete site investigations including civil, survey and geotechnical investigations. • Review cost estimate Mr. Larson summarized by saying this proposed project is a direct translation of the city's Strategic vision for the downtown. He showed a diagram with the density and pedestrian connectivity envisioned for Tigard and the current city hall/police site freed up for housing development as has long been discussed. Communications and Engagement- Kirsten Hauge from Kearns &West discussed results of citizen engagement. Early engagement included small group discussions with city staff, interviews with nine community leaders and a two-hour discussion with six downtown stakeholders. Based on what they heard they developed a communications and engagement plan and tools for early engagement with the downtown community and businesses, city boards and committees and community stakeholders. TIGARD CITY COUNCIL MEETING MINUTES—January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 14 Key themes heard were: • Interest in hearing about tangible benefits of the project and support for opportunities downtown,including affordable housing. • What resonated most? Smart investment/ reducing costs, safety related to the seismic upgrade, opportunities downtown • Residents are sensitive to the project cost and potential tax impact and want to know their tax dollars are being effectively and efficiently used • Lack of awareness about aging facilities • General support for project concept—questions focused on implementation • Interest in how COVID-19 factors into planning such as how space planning would work with more staff telecommuting • The Mayor and Council are important ambassadors in reaching the community and there is trust in what Council says. Communications Approach— Ms. Hauge said they are focusing first on the need for the project such as aging, overcrowded facilities and very expensive repairs. Tigard residents are practical and the message needs to be specific (e.g.,it is estimated the savings to Tigard over 20 years is about$33 million.) it needs to appeal to community needs and interests, such as including a community room at city hall they can use, and the project needs to be connected to the city's overall vision. They are engaging by meeting people where they are,which does look different during COVID and it means doing virtual events and working through community leaders to spread the word. The city's communication channels are leveraged to help get the word out and encourage feedback. If Council recommends moving ahead with Phase 3, full-on community engagement begins. They will listen to community voices to plan a solution that works for Tigard. Outreach and engagement will include: • Community questionnaire hosted online at YourTigard engagement site • Project website • Video • City communications such as social media,podcasts,media,and e-newsletter, etc. • Direct outreach and briefings • Seeking ways to reach underserved community members through schools, churches, non-profits, and the Community Roundtable. Project Funding— Feasibility Principles are unchanged. With this bond a yes vote would not raise tax rates. Utilities and special revenue funds will pay for their proportionate share. The sale of the city's lands offsets the cost. Photo enforcement revenues above program costs can be used to pay for a portion of Police needs and Urban Renewal can assist with public improvements and parking. TIGARD CITY COUNCIL MEETING MINUTES-January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 9 of 14 Finance Director LaFrance discussed project costing. He highlighted the amount of space within the buildings. New data was factored in that some services and jobs can be done through telecommuting and the result was that it saved 9%in square footage and $12 million. The costing uses current costs inflated annually. He said recent construction costs are increasing by 7% annually. Costs are based on Public Works being out of the building and construction starting before the summer of 2023, there could be a delay of 9-12 months to maintain principles and not impact the contingency for other areas.At about 2.5 years, all the contingency would be gone. Timing is important and delay at any stage is costly for the project. Finance Director LaFrance discussed the source components and future Council actions— He said the centerpiece of the sources is a voter-approved General Obligation bond that will not raise taxes.Based upon direction from the Council last February the city has restructured its existing GO debt on Parks and the Library. To shorten the payoff period it also had the positive impact of reducing the interest cost to the tune of$1.25 million in savings. This is being done by using the current property tax rate of approximately 33.85 cents per thousand of assessed value in the City of Tigard. Council will be asked in July to move this project to the ballot in November. The bond will be structured to maintain the existing tax so that we can afford this community project.A yes vote would have the effect of not raising tax rates. Utilities will have to pay their proportionate share for using the space.As the business case shows, the CFC project is the long-term,lower-cost scenario and this community will save $33 million over the next 20 years. Taking that savings and applying it to our utility rates means that building our project will keep the rates that show up on utility bills to be lower over the next 20 years. Like the Lake Oswego -Tigard Water Partnership, upfront costs are needed to see the long-term savings. The project utility rates will need to be adjusted and we will use the next six months to refine those increases. The impact to rates requires further analysis and is currently estimated at approximately$5-$8 per month on a home's utility bill, spread over the four services of water, sewer, storm water and parks. Water, sewer and storm water rates pay for steady, ongoing operations and variable capital costs. These three utilities seem to have some capacity to pay for their fair share of the facility within their existing rates. The parks and recreation fee is the exception in that it pays for only a portion of the operations of parks and recreation and is not calculated to pay for variable capital costs. This results in having no capacity to pay for their share of the facility within existing rates, and the park and recreation fee makes up the largest portion of the $5-8 estimate. The other funding source for that service is the general fund. To create capacity to pay for park's share without impacting the park and recreation fee, Tigard would need to either make significant service level cuts in the general fund or change our funding principles by sizing the GO Bond to pay for the PARF's share resulting in an increase in property tax rates to pay for the bond. Director LaFrance said in short, maintaining our funding principles means an increase in some utility rates in the next few years to save those same utilities money and have lower rates in the long run. Finance Director LaFrance said to continue moving this project forward for Council action this summer, staff will further refine project costs by July 2021 so Council can consider sending a General Obligation Bond to the voters in the fall. Utility finances need further review to determine if rates need to be adjusted,by how much, and when changes need to be effective. TIGARD CITY COUNCIL MEETING MINUTES-January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 14 Council will need to vote on changes prior to issuing General Obligation Bonds. And finally, Council will need to amend the budget for Phase 3 in the Third Quarter Supplemental Budget. He said, "We can do this." It is the least cost alternative that brings multiple benefits to the community. Our funding principles remain in place and this project is still feasible. Community Development Director Asher said the recommendation is for Council to reaffirm the work staff was asked to do for the past year and direct them to commence on a third feasibility phase which will allow for a few critically important things to be done: • Execute steps up to (but not including) closing on a property acquisition for the Public Works Operations Relocation component. • Assemble project management team and architecture and engineering team for the new Public Works building. • Undertake engineering and other studies on the existing Public Works downtown site to prepare for reuse of that site for the new city hall/police station so when staff returns to Council, they will know exactly how to size the GO Bond. • Execute aspects of the financial plan,including sharpening the pencil and the timing of utility rates. • Implement the Communications Plan to hear from the community. • Receive Council approval to prepare a formal budget request of$150,000 to complete the work of this phase. Community Development Director Asher said he was so impressed by his colleagues and the quality of the advisors on this project. He said it was an incredible effort and a great group of problem solvers. Mayor Snider thanked the entire team, commenting that their presentation was the most clear, organized, and thorough he has ever seen at a Council meeting and he did not have a single question. He added that the team should be proud of the quality of this work. Councilor Newton said the Jim Griffith Skate Park is a memorial skate park and asked if staff had reviewed any commitments made to the family and community about the project. She asked how the new building would connect with the downtown area and if things have changed since there isn't a light rail station planned. Community Development Director Asher responded that staff have not yet reviewed previous commitments,but they will. He said there have been constructive discussions with Dreamland Skateparks and they are excited about building another skatepark in Tigard,where they have roots. Councilor Newton asked what was planned for the east side of Hall Boulevard now that the light rail station has been put off, and Mr.Asher said he did not know about any plans for that side of the street. Councilor Newton recommended getting the community to buy into the project by hearing more about the condition of the buildings. She asked whether there would be community polling on the financing to ask if they want a straight bond for the facility and added that her history with Tigard is that people want to know what they are paying for. Kirsten Hauge from Kearns &West agreed that there is a lack of awareness about the aging facilities and certainly what they want to hear from the community is what they think about this proposed solution for Tigard and why it does or does not make sense to them. She said the specific outreach DLR and PacWest are doing in February will seek input on community values and priorities to inform TIGARD CITY COUNCIL MEETING MINUTES—January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 14 preliminary visioning and conceptual plans for the city hall building. She said in terms of polling regarding the financial plan she thought that was a question for the Project Team or PacWest Communications to see if that is a component that can be added. Mayor Snider commented that if there is financial polling done, PacWest should be in the center of that effort to make sure it is more useful than the safety levy polling was. Councilor Shaw asked if the jobs that would be added to the community from this project have been studied. Community Development Director Asher said that has not been studied or added to the scope because the team wanted to be conservative and count only the benefits created on property the city owns. If Council requests it,Johnson Economics could easily do this. Mayor Snider said staff needs to go ahead and find out how much such a study would cost and added that people need to know about all the economic development benefits. In response to a question from Councilor Goodhouse, DLR Consultant Larson said police parking would be appropriately secured.Although city hall and police share a building,they would be separately zoned, requiring access credentials. Councilor Goodhouse asked where the parking structure would be located,whether it would be available for people to use on evenings or weekends and if there would be a cost to park to help the city recoup some costs. Community Development Director Asher said free parking is an amenity and on the financial plan they are not modeling for any parking revenue.Mr. Larson said the proposed location was chosen because that is where it fits. Connectivity on the site will be appropriately developed to allow cars, pedestrians and bicycles to come and go from the south, east,and west so there will be multiple access points. Councilor Goodhouse asked when this would be placed on the ballot. Community Development Director Asher said the assumption is the November 2021 election. Councilor Goodhouse suggested from experience with the previous YMCA proposal that the outreach material and renderings should be general and the information more about needs and cost savings,rather than grand renderings of a big, shiny building. Mayor Snider agreed. Youth Councilor Calderon commented that this was the best presentation he's seen. He found it ironic that the part of the city currently used for technology was built in the 1950s. He added that he has heard a strong desire from citizens for a community room. He agreed with the messaging suggestions. Council President Lueb asked, "We've talked a lot about potential funding. But if this does not go forward, and we still have all these costs,what will happen if it is not built?" She asked if people would have to pay more on their utility bills or real estate taxes. Mayor Snider noted that by not building the CFC,we will be spending all this money but at the end of 20 years will not have anything to show for it. He likened it to putting a brand-new engine in a 1983 Honda Civic. Finance Director LaFrance noted staff has worked on a funding analysis for the CFC and asked if Council President Lueb was referring to the same type of analysis for keeping the status quo. Mayor Snider said if this is possible staff should pursue it, but it mai-not be. Mayor Snider commented that from his perspective, trying to explain this to the majority of voters with a tax increase,when we don't have to do that,is ill-advised. He said they need to figure out from political and funding standpoints, how to do this project without trying to message that. TIGARD CITY COUNCIL MEETING MINUTES-January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 14 He added that as he thinks about what this project will do to both solve problems and improve the downtown,it could be the most transformative project to happen in the downtown in our lifetime. Councilor Newton supported moving forward but expressed concerns that the timeline is so tight it will be a challenge trying to educate people about the current building conditions. She suggested making communications simple and clear. Council President Lueb said the project is exciting and will have great impact. She said staff had her support and she hoped it can be moved forward. Councilor Shaw said she is supportive of staff coming back with a request for the Phase 3 to move the work forward. Community Development Director Asher thanked Council for their kudos. He emphasized that the project staff wants Council to consider themselves part of the team and stay engaged. He asked that they continue to ask questions and make this project smarter. Mayor Snider said, 'We're on the team." Community Development Director Asher said staff will return in the summer to report on the cost. Mayor Snider said it is also about what our alternatives are and what the default will be if action isn't taken. Councilor Goodhouse asked what the communications strategy was. Community Development Director Asher said there is a press release, and the website is ready to go. 5. NON-AGENDA ITEMS -None 6. ADMINISTRATIVE REPORT Interim City Manager Nyland reported on several items: • The second round of RAFT (Resident Aid Fund for Tigard) applications are now live. Four organizations will receive $25,000 each to provide needed services for the community. • The library is working on their strategic plan.A community survey is on the website and the input will assist the library to establish priorities and set direction. It will align with the city's Strategic Plan. • As tax season approaches,the library is preparing resources and forms to make available to the public but there will be no free in-person AARP tax help this year at the library due to COVID restrictions. • The only update on the officer-involved shooting is that the city has received no update from the District Attorney's office. When received,it will be shared with Council and the community. • Eduardo Ramos has started with in the City Management Department and will be the point of contact for the Public Safety Advisory Board TIGARD CITY COUNCIL MEETING MINUTES—January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 13 of 14 Councilor Newton thanked Interim City Manager Nyland forgiving an update on the officer-involved shooting even though there was no news to share. She said she appreciated the transparency. 7. EXECUTIVE SESSION-None 8. ADJOURNMENT At 9:04 p.m. Councilor Shaw moved for adjournment. Council President Lueb seconded the motion. City Recorder Krager conducted a roll call vote.Mayor Snider announced that the meeting was adjourned. Yes No Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Carol A. Krager, City Re der Attest: Jason B. Snider,Mayor Date: ? 'G 2*2 t - TIGARD CITY COUNCIL MEETING MINUTES —January 19, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 14 of 14