03/14/1996 - Minutes 144w, City of Tigard, Budget Committee
Minutes of meeting, Thursday March 14, 1996
Members present: Paul Hunt, George Burgess, Suzanne Beardsley, Brian Moore,
Joyce Patton, Jim Nicoli, Ken Scheckla, Bob Rohlf, Craig Dirksen
Also present were Wayne Lowry, Finance Director and Bill Monahan, City Administrator
The meeting began at 6:30pm. George was nominated as chair of the committee and
Suzanne was nominated as Secretary. Both nominations were seconded and the vote
was all in favor and no opposed.
Wayne discussed the process of the meeting. The policy of .5% of the prior year
operating budget results in a limit of $85,000. Total requests were 116,050 which
included $10,000 capital request for the Interfaith Outreach building project.
The committee then by consensus decided to pull the capital request out and deal with
it as a separate item so that it would not impact other operating funding requests.
The committee discussed affordable housing for several minutes.
George began inviting the various agencies and organizations to speak to the
committee about their funding requests. He began with Arts and Events.
Broadway Rose $10,000 Sharon Maroney and Gerry Mc Reynolds
Sharon explained the purpose of the company and that they were in beginning their 5th
year. They will be presenting 5 shows in 7 weeks. Their goal is to be a year round
company. 60% of attendees were seniors. They get lots of support from the
community and the schools board. Attendance up 11 % last year. They have some
corporate sponsors. Sharon explained the increase in the budget was made up
primarily of $5,000 in Admin salary, $5,000 for the orchestra, $13,000 for wages, and
$5,000 for advertising.
Sharon responded to Paul's question about self supporting. She indicated that it
appears that ticket sales will never fully support the company and that sponsorship and
other donations will be required.
Balloon Festival $10,000 Stan Baumhofer
Stan explained the expanded event for 1997 which will include a night glow event,
carnival, and other family oriented activities. They are also planning on putting a float
in the Rose parade in a sponsor can be found. Stan handed out a budget of the event
and responded to several questions.
Tualatin Valley Community Band $1,200 Doug Saxton
Doug explained that the band is made up of 40 to 50 citizens mostly from Tigard,
Tualatin and Sherwood. They play at lots of events. Donations are their only income.
Most funds are used to purchase music. Request is for $650 for music and $550 for
percussion equipment.
Graduation Celebration $500 Debbie Korr
Drug free, alcohol free senior graduation party. In their 13th year, they rely on
donations and fund raisers and get an 85% turnout. The numbers of graduates are
increasing greatly.'
4th of July Celebration $4,000 Mike Marr
They have requested City funding at the same amount for many years. Fireworks costs
continue to rise but they have not increased other costs. Very local event. They make
a point of not advertising outside of Tigard area. The deal is expected to remain the
same as in prior years. They City will give $3,000 and will match private donations up
to a total of $4,000.
Tigard Country Daze $5,000 Mike Marr
The Downtown Merchants association will be the chief sponsor of the event this year.
The idea is to have the event much like last year in the downtown area with a carnival,
parade, car show etc. Since taking over the event, the Merchants have not been able
to put together the financial report from last year or a budget for next year. Mike
apologized for the lack of information and committed to do his best to provide such
information by the next meeting. The event is scheduled for Aug 17, 18 and 19.
Affairs of the Arts 96 $750 Emily and Ron Bohart
They discussed the great increase in attendance last year over the previous year due
to the contribution by the City to pay for advertising. They hope this years event will be
even bigger. City funds will be used for advertising and for cash prizes to artists. The
event will be held during the Country Daze event in August.
Having completed the presentations from the Arts and events organizations, George
invited presentations from the.Social Agencies requesting funding.
Interfaith Outreach $5,500 operating, $10,000 Capital Kim Brown
Kim explained their success in their self sufficiency program and that they have had a
65% increase in activity in the program. She also mentioned that they continue to turn
away 10 - 12 homeless for every one they are able to help. Several questions were
asked about budget numbers. Kim will submit a more detailed budget for review that
may answer some of the questions. Paul asked if the City could contribute office space
in the interim instead of cash. Kim was not sure if that would work for them.
Dial - A - Ride (Red Cross) $1,000
No representatives were present.
Tigard Senior Center $18,000 Karen Gardner
Karen explained the programs being offered at the Senior Center. They have 456
volunteers, five paid staff, four of them part time. She explained that salaries are up
due to the hiring of a part time receptionist.
Luke Dorf $10,000 George Huber
Mr. Huber discussed the activities of the agency in the area of adult mental illness and
the associated housing issues. Their goal is to transition patients from group homes
into the community. Several of their facilities are in Tigard and most of their patients
are Tigard residents.
Shelter - Domestic Violence Resource Center $2,100
No representative was present.
Rape Crisis Center $500
They have been operating with an all volunteer staff since 1977. They get 900 - 1000
calls per year. They had 46 hot calls last year which relate to actual assaults. Their
volunteers stay with the victims during questioning and medical procedures. They offer
training and counseling. 15% of their survivors were from Tigard. All funds are used
for educational materials and counseling.
Tualatin Valley Mental Health $27,500 Mark Spofford
This organization merged with Community Youth Services. They already had offices in
the Tigard area and will no longer need the Burnham building. TVMH has been in
Tigard for 15 years. Last year they provided services to 550 Tigard citizens with over
7,000 hours of effort. They provide Counseling, teen parent programs and
independence programs for youth.
Community Action Organization. 10,000 Cheryl Hilbert and Chris Shank
They opened the Tigard Office in 1988 as Neighborshare to provide services to this
area. They now have 6 staff in the Tigard office and they handle head start. They have
served 807 families in Tigard with services valued at over$400,000.
The committee decided to make funding decisions at the next meeting tentatively
scheduled for Thursday April 18. Wayne will send out a form for each member to enter
their choices for funding and their suggested amounts. That form will then be returned
to Wayne so that he can aggregate it and send it out prior to the April 18 meeting.
Wayne will also calculate averages for each request to facilitate the discussion.
The meeting adjourned at 9:20pm.