04/25/1989 - Minutes CITY OF TIGARD
1904/00 Budget Committee
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Minutes of Meeting — Tuesday, April 25, 1989
Members Present: Judy Christensen, Joe Kasten, Floyd Bergmann, Carolyn
Eadon, Jerry Edwards, Deborah Hinton, George Burgess, John
Schwartz, Valarie Johnson.
The meeting came to order at 7:05 p.m.
After Roll Call, Judy explained the ad/drop prnouyo and then gave the meeting
over to the City Administrator, Pat Reilly,
Pat went over the tentative agenda for each of the four scheduled Budget
Committee meetings . He also handed out and presented the Budget Message. Pat
walked the Committee through the Budget document and explained its
organization and arrangement.
Wayne highlighted Fund Balances and Revenue estimates and explained the
changes in the estimates from the previous year.
Pat then discussed some particulars in the proposed budget. Calling the
Committee' s attention to page 20, Expenditure Summary, Pat indicated that the
operating budget was made up of 71 percent personnel, 24 percent materials and
services, and S percent capital outlay. He also explained that the operating
budget as proposed was an increase of 8.5 percent.
^ The only major, program change was in the area of Recreation, which will be
discussed in more detail on May 2, 1989. Pat pointed out that there was a
policy question and a funding question related to this issue.
Pat summarized with an overhead, the changes in Personal Services and went
over each new position being requested. John Schwartz commented on the USA
contract position related to Parks.
Pat pointed out that 43 percent of the budget change was related to these new
positions . Also that service levels are policy deoioiono .
Pat made it clear that he supported all of the requested positions but that
some of them may not be essential at this time. If the Committee would allow
mid—year adjustments to positions as well as other items, more information
could be gathered on such positions so that a butter decision could be made.
Pat reiterated his desire to have the opportunity at mid year to discuss
positions .
Jerry Edwards commented that new positions would be hard to justify and that
he was not sure we were using our current positions well .
Pat then discussed an overhead related to materials and services changes and
rankings . John Schwartz asked that the current year column be added for-
comparison.
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The Committee then agreed to begin discussion of the Community Services
Department. Pat made several comments about the reorganization of the
department and of the personnel changes within it.
�'0411W The Committee began to discuss the first positions salary change from
1988/1989 to 1980/90. A full scale discussion of the merit system ensued as
well as a discussion of cost of living adjustments (COLA) .
It was explained that each position' s salary in the proposed column included
their July 1 salary plus the proposed COLA of 4 percent for all groups. Merit
was computed based upon the July 1' 1980 salary, the current employees '
anniversary date, and merit of 5 percent unlexo the current employee was
topped out.
After a lungthy discussion, Joe Kasten stated that personnel policies and the
City' s pay system were items that should not be discussed by the Budget
Committee but should be addressed by the City Council . He made a motion to
leave discussions of Salary Administration out of the budget discussions .
Judy Christensen seconded the motion. The Committee votud unanimously of
those present, in favor of the motion.
The question was raised as to how many employees are at the top of their range.
Judy reminded the Committee that by passing the motion, all members agreed to
ignore year to year salary changes for existing positions and to only discuss
new positions .
After more discussion, the meeting was continued to May 2, 1080 at 7:00 p.m.
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