05/02/1989 - Minutes CITY OF TIGARD
1989/98 BUDGET COMMITTEE
MINUTES OF MEETING — TUESDAY, MAY 2, 1989
Members Present: Judy Christensen, Joe Kasten, Floyd Bergmann, Carolyn
Eadun' Jerry Edwards, Deborah Hinton, George Burgess, John
Schwartz, Valarie Johnson
Staff Present: Pat Reilly, City Administrator; Wayne Luwry, Finance
Director; Irene Ertull' Library Director; Bob Wheeler,
Police Patrol Lt.
Representatives from social agencies also present included:
TCYS — Bill Knutson
Loaves and Fishes — Carol Weaver
WCCA0 Neighborohare — Cheryl Hilbert' Carla Tungwanuok,
Mark 8rewer,
Women' s Shelter — Shirley Wick
Tigard Turns the Tide — Connie Ramuakeru
The meeting was called to order at 7:02 p.m.
The minutes of April 25, 1080' were approved as submitted ,
The Chair' Judy Christensen opened the public hearing before the Budget
Committee on the use of State Revenue Sharing fundx
.
Bill Knutson from TCYS gave a presentation and requested continued funding of
| $27,500.
Carol Weaver addressed the Committee regarding its contribution to Loaves and
Fishes and the Senior Center. Many seniors from King City but no funding
support. Floyd mentioned the reduction in the contribution of $12,000 last
year related to the remodel . Seniors are requesting $15'000.
Several WCCA0/Neighborohare representatives made a presentation to the
Committee asking for $6'000. Last year' s contribution was $3^000.
|
Shirley Wick represented the Wumen` u Shelter explaining that many women from
Tigard are served. She requested $2,500.
Connie Ramuakuro represented "Tigard Turns the Tide" asking for $2,000 to
support Summer Teen Program.
Al Bates commented on Tigard Fish.
The public hearing on the use of State Revenue Sharing was closed at 8:08 p.m.
Pat began the discussion of the Library budget noting that the major change
included three part—time positions . These positions are needed to meet the
increasing circulation and usage of the library.
Inane Ertell then gave some brief comments on what each position would be
doing and why they were needed.
One .5 FTE in Circulation to cover thin periods in the work schedule during
peak periods . This position would also be used to maintain equipment used by
staff and the public and also to assist with public use software problems ,
f
One .5 FTE in Youth Services to relieve professional staff of otorytime and
toddler activity preparation and bulletin boards . This position would also
shelve children' s books and clean up the area several times each shift,
One .5 FTE in Referenoe. This position would assist in book selection,
special projects, tours, and could be used for Sunday hours .
All three positions could be used for Sunday hours expansion by merely
increasing hours rather, than hiring more bodies . But even without Sunday
hours, all three are needed part—time to meet current demands .
Training was questioned. Increase was due to the inclusion of a national
conference not attended last year,
Irene explained that we currently loot $25,000 a year in the WCCLS formula
because of Tigard citizens usage of other libraries . Sixty—five percent of
Tigard' u circulation is to Tigard citizens ,
The 1988/89 adopted budget for books was clarified.
Original Appropriation $60,000
Supplemental — Special Gift 5,308
Supplemental — Additional Request _11Ax00
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Irene answered several questions regarding the breakdown of the book request.
Books, newspapers, magazines, videos, CDs, software, special materials —
$10,080. Subscriptions — $10,008.
Carolyn commented that the library is currently working on a collection plan
to determine which portions of the collection are weak.
Irene pointed out that the State Library standard calls for two books per,
capita. Tigard currently has less than 1 .5 books per capita.
Pat introduced the Recreation Program. The current pilot program of
13 programs has already drawn over 000 registrations .
The level of staff required was discussed as well as year, round versus
seasonality. Judy asked whether taxpayers should support such a program or
whether related revenue should. Pat pointed out that these typos of programs
down not make money and that if fees were set to recover ouoto' no one could
afford participate.
Pat clarified that the program as proposed is only one of several alternatives
and that there was a Council decision to be made.
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Jerry made the comment that he supports the program but not necessarily the
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amount of proposed funding. He suggested giving Pat a cap on the number of
employees and letting him decide where to fill positions and to set the
priorities .
At 0:20 p.m. , Pat began the discussion of the Police budget. He suggested the
department was in transition because there was no Chief. Pat handed out
Police statistics on calls and response times for March and April and
explained the data.
Jerry suggested that creativity in setting up shift schedules would alleviate
the need for so much overtime and perhaps for more officers .
Bob Wheeler, the Patrol Lieutenant, presented some statistics that showed that
Tigard officers respond to almost twice as many calls as other comparable
cities per officer. He also pointed out that the daytime population of the
square was 17,000 to 18,000 in addition to the citizens for a total of up to
43,000 people.
There was more discussion of the cap idea submitted by Jerry earlier. John
supported the idea.
The Committee went over the summary sheet for the Police Department and
discussed each item.
Only the investigation vehicle for $11,000 was added to the drop list by Jerry
because he felt that older cars were okay for investigators use. Also, the
SRO vehicles are available.
The Committee did not put any positions on the drop list but asked that the
personal services summary handed out on April 25, which included all
positions, be kept for later discussion to arrive at a cap number of
positions . Pat will then establish the priorities and add those positions he
feels will be most needed .
The Committee discussed police overtime. Bob described the percent of
overtime used for various functions including Court, training, etc.
The Committee discussed travel and training. Pat pointed out his observation
that more training is sorely needed especially for mid—level managers . The
proposed includes 1 . 8 percent of personal services for travel and training.
The meeting was concluded at 10:30 p.m. and continued to May 9, at 7:08 p.m.
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