05/16/1989 - Minutes CITY OF TIGARD
1989-90 BUDGET COMMITTEE
Minutes of Meeting — Tuesday, May 16, 1989
Members Present: Judy Christensen, George Burgess, John Schwartz, Bill
Scheiderich, Deborah Hinton, Floyd Bergmann, Carolyn Eadon,
Valerie Johnson, and Gerry Edwards
Staff Present: Pat Reilly, Wayne Lawry, and Jill Monley
The meeting began at 7: 10 p.m.
The minutes were approved by a unanimous vote of those present.
Pat began with comments on Community Services, including the future disolution
of the department and the transfer of the Director's position to City
Administration.
Pat focused the Committee's attention on the summary sheet outlining the
significant changes in the budget requests compared to 1988--89.
Micrographics was discussed including the fact that implementation was in
accordance with Council directions and that certain future costs would also be
incurred. It was mentioned that our entire records process has been approved
by the State Archivist.
Financial software was discussed along with the costs of data conversion in
that area. Council members commented that Council had given direction to move
from the mainframe to micro networks.
Pat introduced the Policy and Administration program. _ John. pointed out that
Mayor and Council compensation should be shown as professional service rather
than as salary. The change will be reflected in the approved budget.
Employee events and awards were discussed in great detail. The consensus was
that employee awards were a good idea but that the remaining $4,000 for
employee Christmas party and picnic was too high. Some questioned whether
this was an appropriate use of public funds.
A motion was made by Floyd to reduce employee events to $2,000. Motion was
seconded. Vote was eight in favor, one against.
The Fanno Creek Conference was discussed as was Department Head Team Building
and City—wide training.
The Employee Assistance Program was discussed. Jill explained the program
that its purpose was to help good employees overcome problems that may affect
work. It helps preserve the City's investment in employees and helps avoid
costs of terminations and rehiring. John gave Fire Districts experience in
support of the program.
The labor consultant issue was discussed. Pat answered several questions
related to the City Attorney.
The Committee' s attention was then directed to the General Government
program. Office supplies proposal of $16,000 should have been $5,000. The
correction was mentioned to the Committee.
The issue of cable coverage was discussed. Most felt that it was good use of
funds as many do watch it and the quality has improved.
TVEDC support was questioned as to what we get for our money. There was
uncertainty as to the City's involvement. Funds were left in the budget: but
will not be spent until issue is clarified.
Wayne made a few comments in Debt Service and gave the Committee the actual
Debt Service figures for the series 1989 Bond issue.
The Committee took a break from 8:50 p.m. to 9:00 p.m.
Pat drew the Committee's attention to what staff felt were the major issues
that needed to be addressed by the Committee. The list included the following:
o Travel and Training.
o Total Capital Outlay.
o Total FTE.
o Brushing and Trimming Program.
o Recreation Program.
o Social Services Funding.
o Operations Yard Improvements .
o Civic Center Landscape Maintenance.
The Committee agreed that deciding on the major issues would be better use of-
time than to discuss each line item.
Pat reiterated his desire to use the mid—year budget review to reassess goals
and priorities and to be able to talk to the Budget Committee about any type
of budget item.
Gerry commented that it would give Pat more time to assess the current use of
resources. Carolyn and Deborah were in favor of the idea.
Gerry made a motion to allow a mid--year budget review, George seconded, vote
all in favor, none opposed.
Social Services
The Committee deliberated the level of funding for Social Services.
Senior's 12,000 8 in favor 1 opposed — Valerie
TYCS 27,500 All in favor
Neighborshare 3,000
WCCAO 1,000 All in favor
Womens Shelter 0 All in favor — Gerry made motion to drop,
Valerie 2nd. Location and
use of funds were issue.
Turn the Tide 1,000 8 in favor 1 opposed — Valerie
Recreation Program
The consensus was that this program should be supported but that for the first
year it should be on a smaller scale. Several partial funding levels and
schedules throughout the year were discussed. Several alternatives were
considered.
John made motion to approve $25,000 for the program. It would be up to Pat
and Irene to determine how much of a program could be put on for that amount.
After much discussion, the motion was amended to $20,000. The second vote was
taken and resulted in eight "in favor" and one opposed.
Total FTE
Pat reminded the Committee of previous discussions of a cap on FTE. Given a
cap, Pat would then present a proposal within the cap at the final mooting for
approval.
John made a motion to place an FTE cap of 157.5 FTE. Floyd seconded the
motion. Discussion followed centering on whether the cap was all inclusive or
not. With the cap at 157.5, the City Administrator may fill the three
currently vacant positions and would be allowed three additional new
positions. The vote resulted in all in favor.
Training and Travel
Pat asked for the training and travel level to be kept at the proposed
1.8 percent of total personal services but that the travel portion would not
exceed the current year's appropriation..
John made such a motion. Gerry seconded. The vote was all in favor.
Capital Equipment
Pat commented that all such purchases are reviewed by him and that purchases
over $15,000 are approved by Council.
Valerie made motion to approve capital equipment at $350,000. The motion was
seconded and the vote was all in favor.
The meeting concluded at 10:25 p.m. and was continued to May 23, 1989, at
7:00 p.m.
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