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05/14/2014 - Minutes Intergovernmental Water Board (IWB) Minutes SERVING TIGARD, KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, May 14, 2014, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buehner Representing the City of Tigard Tom Fergusson Alternate representing the Tigard Water District (TWD) Keith Jehnke Representing the City of Durham Jodie Inman Member-At-Large Members Absent: Ken Henschel Representing the Tigard Water District David Newham Representing the City of King City City of Tigard Staff Present: John Goodrich Interim Assistant Public Works Director Dennis Koellermeier Water Partnership Project Director Debbie Smith-Wagar Assistant Finance Director Greer Gaston IWB Recorder 1. Call to Order, Roll Call and Introductions Commissioner Buehner called the meeting to order at 5:33 p.m. 2. Approval of Minutes —April 9, 2014 Commissioners Buehner and Inman wished to abstain, as they had not attended the April 9, 2014, meeting and could not speak to the accuracy of the minutes. Consideration of the minutes was postponed to the next meeting. 3. Public Comments There were no comments from the public. 4. Water Supply Update Mr. Goodrich reported: • Average water use for the month of April was 4 million gallons per day (mgd). This usage is normal for this time of year. • Injection, at a rate of 1.2 million gallons per day (mgd), is occurring at aquifer storage and recovery (ASR) well no. 2. A total of 126 million gallons were injected since January. No water is being injected into ASR well no. 1; this well is storing native ground water. 5. Consider Making a Recommendation to the Tigard City Council on the City of Tigard's Water Division and the Water Capital Improvement Plan Budgets Commissioner Buehner introduced Assistant Finance Director Debbie Smith-Wagar who gave an overview of fiscal year 2014-2015, water-related budget items. She said there were no significant changes from last year's budget and provided the following highlights: ■ A director position, held by Mr. Koellermeier, was added to the water partnership budget. This is a full-time position that will monitor and represent Tigard's interests in the partnership. ■ The Capital Improvement Plan budget was increased by $8 million based on updated cash flow information for water partnership projects. Mr. Koellermeier added that the overall cost of partnership projects has not changed; this action simply transferred project funds from one fiscal year to another. ■ The cost of a water rate study was included. The study will: - Propose new rates to account for the additional 4 mgd Tigard purchased through the water partnership. - Determine the scope of the bonds that will be issued in late 2014 or early 2015. ■ In 2018, the Capital Improvement Plan budget shows over a million dollars for the Cach reservoir and pump station design. This project is somewhat driven by the development of River Terrace. ■ The Barrows Road/Scholls Ferry water line extension project, currently underway, and the installation of a water main in Roy Rogers Road are two other projects related to the development of River Terrace. Ms. Smith-Wagar reported Tigard's general obligation bond rating improved from AA to AA+. Commissioner Jehnke recommended the Tigard City Council approve the budget. Commissioner Fergusson seconded the motion. The motion passed by a unanimous vote of the commissioners present, with Commissioners Buehner, Fergusson, Inman and Jehnke voting yes. 6. Informational Items Commissioner Buehner reported on the work of the water partnership's Oversight Committee. ■ A brief update on several water partnership projects was provided. ■ Approximately one-third of the overall water partnership budget has been spent. ■ Bids on most projects came in lower than expected. Mr. Koellermeier gave an overview of the horizontal directional drilling (HDD) process used to run the water line under the Willamette River. This will be one of the largest HDD projects on the west coast. Commissioner Buehner asked Mr. Goodrich to report on the Willamette River Water Coalition (WRWC). Mr. Goodrich said there was a WRWC meeting on Thursday, May 15 at 5:30. Tualatin Valley Water District (TVWD) and the City of Hillsboro have partnered to develop a Willamette River water supply. Tigard has 25 mgd of Willamette River water rights vested through the WRWC. The city has signed a joinder agreement to participate—on a limited basis—in the TVVvD/Hillsboro partnership. Mr. Koellermeier offered to give the IWB commissioners a tour of Lake Oswego Tigard Water Partnership projects in lieu of the regularly-scheduled August board meeting. The tour will take place on Wednesday, August 13 from 5:30 to 7:30 p.m. Ms. Gaston asked the commissioners to let her know whether they planned to attend at the IWB's July 9, 2014, meeting. Mr. Koellermeier extended the tour invitation to all Tigard Water District commissioners. 7. Non-Agenda Items There were no non-agenda items. 8. Next Meeting June 11, 2014, at 5:30 p.m. Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon 9. Adjournment At 6:27 p.m. Commissioner Inman moved to adjourn the meeting. Commissioner Fergusson seconded the motion. The meeting adjourned by unanimous vote of the commissioners present with Commissioners Buehner, Fergusson, Inman and Jehnke votin yes. Gretchen;Uel�ri Greer Gaston, IWB Recorder Date: Date: