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City Council Packet - 08/10/2021 " City of Tigard a - . Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING MEETING DATE AND TIME: August 10, 2021 - 6:30 p.m. MEETING LOCATION: Remote participation only. See PUBLIC NOTICE below. PUBLIC NOTICE: In accordance with the City of Tigard's Emergency Declaration related to COVID-19 and Oregon House Bill 4212, this will be a virtual meeting where Council and staff will participate remotely. There will be no in-person public testimony during this meeting. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments. All comments must be submitted before noon on the day of the meeting. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue. We ask that you plan on limiting your testimony to three minutes SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE: http://www.tigard-or.gov/city hall/council meeting.php CABLE VIEWERS: Council meetings may be shown live on Channel 28 at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. 114 City of Tigard Tigard Business Meeting —Agenda TIGARD* TIGARD CITY COUNCIL MEETING DATE AND TIME: August 10, 2021 - 6:30 p.m. Business Meeting MEETING LOCATION: Remote participation only. 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PUBLIC COMMENT 6:35 p.m. estimated time A. Follow-up to Previous Public Comment B. Update from Police Chief McAlpine C. Tigard Area Chamber of Commerce D. Public Comment—Written E. Public Comment—Phone-In 3. COUNCIL LIAISON REPORTS 6:45 p.m. estimated time 4. RECEIVE BRIEFING ON THE WASHINGTON COUNTY ENCAMPMENT PILOT PROGRAM 7:00 p.m. estimated time 5. RECEIVE UPDATE ON AMERICAN RESCUE PLAN ACT (ARPA) 7:30 p.m. estimated time 6. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE REPEALING TIGARD MUNICIPAL CODE CHAPTER 9.04 8:00 p.m. estimated time 7. CONSIDER RESOLUTION APPROVING COUNCIL GROUND RULES 8:10 p.m. estimated time 8. NON-AGENDA ITEMS 9. ADMINISTRATIVE REPORT 8:25 p.m. estimated time 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 8:35 p.m. estimated time SUPPLEMENTAL PACKET FOR F-i dgc2/ 111 (DAIE GF MEETING) • TIGARD No Public Comment was received by noon for the August 10, 2021 Meeting of the Tigard City Council SUPPLEMENTAL PACKET FOR _/O .. t7 1 (DATE OF MEETING) P'1.xsfj w � Tigard �D -IC& . E. Police Department , :„. ,,,,, y•*‘" - te Dashboard for July 2021A� ,., 'Fp �yyo 'op*TEP' 411 Employee Snapshot Department Staffing Information Actual Budget %Budget Sworn 69.0 76.0 91% Non-Sworn 170 18.0 94% Total Number of Personnel 86.0 94.0 91% Patrol Staffing Authorized 43 DaviSwings Graves Overall% #of Shifts Conducted at Minimums 20 65 19 61"'” 16 52% 59° Personnel Unavailable for Work Patrol All Other Overall #of Recruits in Pre-Academy - #of Recruits in Academy 1 I #of Recruits in Recruit Training 4 I #of Personnel on Extended Sick Leave/FMLA I I #of Personnel on Military Leave 1 1 3 #of Personnel on Modified Duty* 5 I 6 #of Personnel on Administrative Leave - - - Total Personnel Unavailable to Work during some Period during the Month 11 3 14 Total Officers Available to work PATROL some period during the Month 32 SUPPLEMENTAL PACKET FOR B' - /a --20.2/ ic TE OF MEETING) �Y,,i>LRff�� * 40LiCE f1 Tigard PD Strategic Dashboa x For July 2021 1;•:- 01 *%� `ter 2020 Population Estimate 55,514 (Adopted Budget FY 2020-21) t. Small numbers cause large percentage increases or.. c;- ><.. Crime Snapshot Selected Group A Offenses Jul-20 Jul-21 %Chg 2020 YTD 2021 YTD %Chg Person Crime 39 35 -10.26% 249 276 0 10.84% Assault 35 28 -20.00% 212 217 0 2.36% Robbery 1 2 100.00% 10 19• 90.00% Property Crime 178 191 7.30% 1173 1212 r 3.32% Burglary-Residential 3 2 0 -33.33% 34 24• -29.41% Burglary-Business 7 9 0 28.57% 55 33 0 -40.00% Burglary-Other 2 2 i 0.00% 16 32• 100.00% UUMV 9 12, 33.33% 51 81• 58.82% Theft 97 96• -1.03% 579 614! 6.04% Vandalism 30 41 0 36.67% 223 216 0 -3.14% Societal Crimes 71 52 0 -26.76% 408 352• -13.73% DUII 18 14 0 -22.22% 71 71 0 0.00% Drug Offense 11 1 0 -90.91% 60 12 0 -80.00% Disorderly Conduct 7 2• -71.43% 35 26• -25.71% Arrests (*CTA in Total) 99 108' 9.09% 608 648 t 6.58% Felony 16 9 0 -43.75% 93 57• -38.71% MISD 12 16 0 33.33% 153 83 0 -45.75% Warrants 30 45 050.00% 189 246• 30.16% Calls for Service Jul-20 Jul-21 %Chg 2020 YTD 2021 YTD %Chg Dispatched Calls 2207 1940 0 -12.10% 12216 12499 0 2.32% Self Initiated Calls 1065 1085 ',', 1.88% 9476 8191 0 -13.56% Online Crime Reports 41 30•; -26.83% 76 256 . 236.84% Response Time Jul-20 Jul-21 %Chg 2020 YTD 2021 YTD %Chg Priority 1 &2 6.02 6.67 10.80% 6 6.08 1.33% Priority 3 10.27 9.75 -5.06% 9.48 9.62 1.48% Priority 4 + 9.52 10.57 11.03% 10.07 10.08 0.10% Photo Enforcement Red Light- Began Issuing Month of: July 2021 YTD 2020 2021 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 450 416 34 768 1827 138% 99W/SW 72nd Ave 129 108 21 345 647 88% 99W/SW Durham Rd 54 50 4 59 175 197% Intersection Speed - Began Issuing 7/14/20 Month of: July 2021 YTD 2020 2021 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 166 163 3 132 1047 693% 99W/SW 72nd Ave 1534 1470 64 610 8192 1243% *Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard.For more info on NIBRS:https://www.fbi.gov/services/cjis/ucr/nibrs 1 ti�ADERSN- tu 4-<,..,..\ 'fTigard PD Strategic Dashboard �qsotst �, • For July 2021 s� 2020 Population Estimate 55,514 (Adopted Budget FY 2020-21) 4 'f'LICf-*TEP144� Employee Snapshot Department Staffing Information Actual Budget % Budget Sworn 69.0 76.0 91 Non-Sworn 17M 18.0 94% Total Number of Personnel 86.0 94.0 91% Patrol Staffing Authorized 43 I Days Swings Graves Overall% # of Shifts Conducted at Minimums 20 65% 19 61% 16 52% 59% Personnel Unavailable for Work Patrol All Other Overall # of Recruits in Pre-Academy - # of Recruits in Academy 1 1 # of Recruits in Recruit Training 4 4 # of Personnel on Extended Sick Leave / FMLA 1 1 #of Personnel on Military Leave 1 1 2 # of Personnel on Modified Duty* 5 1 6 # of Personnel on Administrative Leave - - - Total Personnel Unavailable to Work during some Period during the Month 11 3 14 Total Officers Available to work PATROL some period during the Month 32 *Modified Duty=any modified work schedule to accommodate light duty,workers comp, Covid related EOC-S or EOC-F or LWOP Operational Effectiveness Snapshot Budget Information is based on the best available data. FY 2020-21 Budget FY 2021-22 Budget Percent YTD Status Percent YTD Status Department Budget Actual Budgeted Actual Budgeted Administrative 8% 8% e -1% 8% 8% -1% Operations 3% 8% e -6% 4% 8%0 -4% Services 8% 8% :_' 0% 10% 8%0 1% Total Department Budget 7% 8%e -2% 9% 8% • 1% Budget Information is based on the best available data. FY 2020-21 FY 2021-22 Percent YTD Budget Percent YTD Budget Status Status Department Overtime Actual Budgeted Actual Budgeted Administrative 2% 8% 0 -6% 4% 8%e -4% Operations 6% 8% e -3% 9% 8% y>1 1% Services 2% 8%0 -6% 30/0 8% e -5% Total Overtime 2% 8% • -6% 4% 8%e -5% 2 *�`�°rK,`ir* Tigard PD Strategic Dashboard r Haw �` �F' �, �c� i For July 2021 ti x *�� °� 2020 Population Estimate 55,514 (Adopted Budget FY 2020-21) ci *TENS Levy Status Update Jul-21 Jul-21 LTD LTD Training Officers Hours Officers* Hours Advanced Crisis Intervention and De-escalation Training 1 24 3 60 Crisis Intervention 0 0 84 204 De-escalation Training 0 0 95 189.5 *LTD(Leo,To Date)Officer totals may duplicate officer count as training happens mulsle times ayear Totals 1 24 182 453.5 Levy Staffing Information-LEVY to date progress Hires Budget %Budget Sworn-Patrol(priority hire) 8.0 8.0 100% Sworn-SRO (targeted 2021-22 school year) 1.0 1.0 100% Non-Sworn 1.0 2.0 50% Total Number of Personnel 10.0 11.0 91% Levy Hiring Process-Month of July Patrol All Other Overall Patrol All Other Overall Jul-21 Jul-21 Jul-21 Levy to Date Levy to Date Levy to Date Interviews 3 0 3.00 126 44 170.00 ORPAT(physical fitness test) 0 0 - 26 0 26.00 Background investigations completed 3 0 3.00 56 3 59.00 Conditional Offers of employment 1 0 1.00 19 1 20.00 Hires 0 0 - 14 1 15.00 Emergency Response Times - 6 Year Trend Priority 1 calls= Imminent threat to life Priority 2 calls=Immediate threat to life,occuring now District integrity(5 police districts) #of Shifts conducted with 5 or more patrol Days Swings Graves Overall% officers 1 30/0 12 39% 10 32% 25% Community Snapshot Community Outreach and Events Media Upcoming Events Press Releases(4) *Tigard Bike Rodeo(7/17) *Can you Help Solve This Burglary? *National Night Out(8/3) *Neighborhood Watch Mtg(7/17) *Detectives Ask for Tips In Stabbing *Rise Church Block Party(9/11) *CPO 4M meeting(7/25) *Results from Distracted Driving Enforcement *Shred Event(9/18) *Virtual K9 5K w/Tigard Breakfast Rotary *Man Arrested After Contacting 13-Year-Old Girls *PSAB meetings (7/31 -8/7) Media Inquiry Topics: *PSAB meetings *Photo Enforcement *Fireworks ban *Chase suspect and pursuit *PD FTE *2019 assault report *Teen stalking arrest 3 C tAVERS2jtA Tigard PD Strategic Dashboard r� O ?�- H ForJuly 2021� 2020 Population Estimate 55,514 (Adopted Budget FY 2020-21) *TEP O ItCalls For Service - By Month: 7 Year Trend JULY DISPATCHE f 'ULY SELF INITIATED f ,-,.r2207 ... ."1642 1859--- 1801 1901 2017 2085 �`1940 1440-1450.-1486 `1435 j { `1065-1085 2015 2016 2017 2018 2019 02$ ;2021 2015 201• ,;017 2018 2019 2020 2021 Tracking Code Cases - Year to Date Overdose 8 17 14 13 16 Mental Health hold (POH) 80 116 81 75 56 Suicide 5 5 9 3 5 DHS re erra s an• Attempted Suicide 42 40 26 29 22 cases of allegations DHS Referral 319 324 337 245 289 of abuse to an Domestic Violence (DV) 69 88 70 82 94 elderly or mentally DV No Crime 77 79 80 64 52 challenged victim end up in the Organized Retail Crime (ORC) Theft 31 33 44 18 18 caseload of Graffiti 34 74 28 65 49 Detectives and :1' BHI - Transient I Total Dispatched Calls: 1940 Total Societal Calls: 1259 %of monthly workload 65% # of Calls -BHI** 185 # of Calls Transient 116 # of Calls Dispatched 207 # of Calls Self Initiated 31 Total Time Spent 94:01:25 (hr:min:sec) Total BHI/Transient calls 238 *Note 1:Behavioral Health Incidents(BHI)and Transient calls are a subset of the category "Societal'calls. The statistics above are based on officer inputs. **Note 2:An incident may be both BHI and Transient related. These figures are not additive. 4 AIS-4689 4. Business Meeting Meeting Date: 08/10/2021 Length (in minutes): 30 Minutes Agenda Title: Receive Briefing on the Washington County Encampment Pilot Program Submitted By: Kathy McAlpine, City Management Item Type: Update, Discussion,Direct Staff Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information ISSUE City Council will receive a briefing about the Washington County Encampment Pilot Program the City is participating in to advance our person-centric homlesessness goal. STAFF RECOMMENDATION / ACTION REQUEST No action is required. Tigard has committed to participating in the 12-month pilot program and evaluating the impact on our community and the benefits of this regional partnership..Washington County will fund this program for the first year:we are asked to provide support with enforcement and communications. KEY FACTS AND INFORMATION SUMMARY There has been a significant increase in homeless encampments geographically dispersed throughout and beyond Washington County. Each jurisdiction is challenged with balancing the provisions of human services to our homeless community and the livability of our community that was highlighted during the COVID-19 pandemic. Washington County Board of Commissioners has approved a 12-month pilot program to address encampments in unincorporated Washington County with the ablity to extend into incorporated areas which include Tigard. The County allocated $2 million of ARPA dollars to fund the program. Washington County's Encampment Pilot Program includes providing support on accessing encampments, safety/hygience measures, specialized enforcement support, outreach and navigation, and camp clean up if/when necessary. Washington County will create a centralized point of contact within their structure where encampments can be reported by constituents. They will create a dedicated website page listing contact information and a response. Washington County has requested the City of Tigard (and all other cities within the county) to partner by providing communications support as well as support from our Police Department and code compliance. By partnering with Washington County, the strategy is to improve coordination between departments, cities, special districts and our communities across the county. There is an opportunity for cross-jurisdictional coordination and meetings. This would eliminate moving encampments around Washington County from city to city and enable a regional focus on long term solutions. This issue is one that can be overwhelming and we know a regional approach is needed to address and provide the needed resources to help those experiencing homelessness and is consistent with the City Council's 2021-23 goal. At the end of the 12 months, there will be an option for jurisdictions to partner with the County on a long-term strategy that will require funding from each city. We will be working with Washington County over the next year, tracking the impacts,progress and effectiveness of this pilot,We will also develop an array of options in this coming year which will include continuing with this partnerships and also develop a path forward if we choose to not continue with this program. We want to be fully prepared so when this pilot program concludes in 12-months, any momentum made is not lost and progress can be continued. OTHER ALTERNATIVES The City of Tigard could continue to address homelessness and encampments on a complaint basis utilizing code enforcement,law enforcement, and local social services. In this fiscal year there are limited resources dedicated to this issue and the city's efforts have been limited, primarily displacing individuals from one part of the city to another area rather than a more sustainable approach. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Partnering with Washington County is aligned with Council goal 1 to implement an actionable,person-centric, and regional response to homelessness. DATES OF PREVIOUS COUNCIL CONSIDERATION Council Meeting: 9/20/2016 - Discussion on the City's role in addressing Homelessness 11/22/2016 - Continued discussion from 9/20/16 4/25/2017 -Task Force for the Homeless approved 12/19/2017 - Receive recommendations from Task Force for the Homeless 4/20/2021: Update to Council about the recent actions the city has taken to address homelessness. 4/27/2021-Adoption of Council Goals,including GOAL 1: Implement an actionable, person-centric, and regional response to homelessness Attachments Presentation GTON I.aIIIM :3 OF EGO k - u.t :::::7,- a the'.'r ti "Rti . •'i`` 4 . '''h. ''` 1. -- :r - 4 Washington *r= T . :, •x.$ . ; ^'". til � :r' .<.-i s .,.„,-.., .., • i ►� i{^ .1,i'..'-- tiA �' +.-, tis- r • ..a! *° `- s •�. ..._:, .... County -..,,,,,,,....„..,,,,,..,,,t..,...4,....„^,-,,,,.X . . . : .. . ,J Short-Term Homeless ,. _ , "'- 4-a d .. Encampment Program , + ', 4 � ��• t f ; . . .„--....4,1!:,,,,,,,.. A"Av h a+4^ve t .. co.washington.or.us .- Overview of 12 Month Encampment Program Multi-Departmental Proposal Today's Agenda : • Policy issues • Review background • Review proposal including services and tools • Review proposed budget and alternatives • Key points of discussion co.washington.or.us -+ Purpose of Encampmentprogram • Multi-Departmental & Multi-Jurisdictional Encampment Strategy • To improve coordination between departments, cities, special districts and our community around homelessness and encampments • 12-month plan designed for unincorporated Washington County • Opportunity to partner with jurisdictions on providing support over the next 12 months • Leverage 12-month program to inform longer-term strategy co.washington.or.us , Background and Current Work twwy . * .0 Significant increase in homeless encampments, •`; ry ' �� ' ��.a _-. ".. " ' a - geographically dispersed throughout and beyond "`.' �, '\ ' , r. ' ,. w unincorporated Washington County. � x � J � Challenge of balancing between provision of va k141A jY. Y 9 , -. � y '` , ';i �u«sY« - humane services to homeless community and '`* f ` j livabilit of communit especially duringthe "fir ' � y Y, p Y = ' s COVID-19 pandemic. R4f Y° - High risk population with low Covid vaccination % , �°~ # uptake '::'",,,,4;o,.iro,t;ij.'4'';':: 4, ;, ` 4� Multiple Departments have been collaborating on� '` • this issue for several months co.washington.or.us 12 Month Program Highlights A twelve ( 12) month countywide homeless encampment program using limited duration ARPA funds • Intensive outreach and navigation • Communication strategy • Centralized point of contact • Cross department coordination • Scored health and safety decision • Cross jurisdictional coordination tool • Additional street outreach • Ensure sanitary conditions • Web-page • Camp clean up • Data collection and reporting • Secure storage of personal affects • Hope deputy co.washington.or.us -* 12 Month Budget COUNTYWIDE FUNCTION ANNUAL COSTS Outreach Services — outreach staff, food, Trimet tics, $395,800 etc. Code Enforcement and Public Safety— clean up, $402,964 coordination, civil deputy Contracted Support— sanitation, hygiene, storage $848,348 Contingency (20%) $309,422 TOTAL $1,956,533 co.washington.or.us -} Risk Assessment Overview • Recommendations based on assessed risk score • Risk score under 50 • Recommendation to support with sanitation, hygiene and waste removal . Reassess at regular intervals. • Risk score between 50 and 75 • Provide two-week grace period and reassess. • Risk score over 75, or over 50 after grace period • Recommendation to remove and clean encampment. co.washington.or.us —�. Example of Policy Being Implemented Score: 61 on follow-up after grace period Recommendation: remove and clean encampment • Actions Taken: • Risk assessment conducted 7/12/2021 .< Two-week grace period posted 7/13/2021 ..� g : • Supported voluntary clean-up efforts 7/21/2021 and maintained sanitation services µM• • fi4 • Risk reassessment 7/27/2021 k • �-:r • Posted for removal and cleaning 7/29/2021 Site cleaned 8/5/2021 Art. q, Outcome: Site was cleaned on 8/5/2021 • co.washington.or.us KeyPartnership Points for • _ _ Elk Program Element: Resource County Can Provide: City Considerations: Centralized Point of Contact Designate point of contact for all communications Will City want to take lead on communications for encampment issues in their jurisdiction or work through County? Outreach Support Take lead on ensuring street outreach and housing navigation. Does City approve of County deploying resources? Housing Resources Take lead on connections to housing. Is your jurisdiction comfortable with this approach? Are there any housing resources in your area you may be deploying? Hygiene Resources(Porta-potties, If encampment scores low enough,fund and coordinate Does the City support this approach? How to coordinate? etc.) installation of porta-potties,hand washing stations. Code Enforcement Conduct site visit and perform risk assessment,based on county Does City want to partner on this or take lead?Does City support risk assessment criteria,for at least unincorporated county property. criteria? How can County support? Clean Up Resources Fund and coordinate cleanup when an encampment scores high Does City support cleaning encampments if risk assessment is high enough? Does enough. City want County to take lead on cleanups or would City take lead? How can County support? Law Enforcement Designate HOPE Deputy to perform crime-related risk assessment. How can HOPE Deputy partner with local law enforcement on crime related assessments and approach to homeless encampments? Communication and Community Regularly update the website and inform constituents and How can County communications staff support City? Engagement community partners on program progress. CO.washington.or.us - ► Encampment Program Questions or Concerns . Co.washington.0r.us AIS-4675 5. Business Meeting Meeting Date: 08/10/2021 Length (in minutes): 30 Minutes Agenda Title: Receive Update on American Rescue Plan Act (ARPA) Prepared For: Steve Rymer, City Management Submitted By: Nicole Hendrix, City Management Item Type: Update,Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE The American Rescue Plan Act (ARPA) is a $1.85 trillion dollar federal package that funds response and recovery efforts to address the impacts of COVID-19. ARPA's State and Local Fiscal Recovery Fund provides $350 billion in flexible funds to governments to meet local needs for COVID-19 recovery. This unique funding opportunity was championed by the National League of Oregon Cities and Oregon's congressional delegation. As an eligible recipient of this program,Tigard will receive $7,499,726 from the U.S. Department of Treasury in two tranches.The first tranche was received June 2021 totaling$3,749,863 and the second tranche of remaining funds will be distributed June 2022. Funds must be obligated by December 31, 2024 and expended by December 31, 2026. With this unique opportunity, the Tigard team is developing an investment strategy to identify long-lasting and impactful ways to support community members.These planning efforts will be iterative, involve an incremental roll out of investments, and continued input from City Council and community. The team is also working to maximize funding opportunities by coordinating with partners and pursuing additional ARPA-funded programs. STAFF RECOMMENDATION / ACTION REQUEST 1. Receive update and provide input on Tigard's American Rescue Plan Act (ARPA) investment planning and coordination efforts. 2. Approve initial ARPA investment of$25,000 for the business incubator "launch pod" and $125,000 for developing the Community Resiliency Plan. KEY FACTS AND INFORMATION SUMMARY In May 2021, the Tigard team presented initial principles, framework, and project examples for investing ARPA funds to Tigard's Budget Committee. From that meeting, next steps were identified to await further guidance from the Treasury, continue program and project idea development, and start coordinating and leveraging partnerships.The team also incorporated feedback on investment categories by removing"water infrastructure" and replacing with "individual and family support". With the release of interim guidance from the U.S. Treasury in May, the Tigard team began developing eligible project ideas, coordinating opportunities with ARPA recipients, and pursuing various ARPA-funded programs. As a comprehensive federal funding package,ARPA includes funding for individuals and families, housing, business support,healthcare, education and more,in addition to the State and Local Fiscal Recovery Fund that governments will receive. In developing and determining Tigard investments, the team continues to monitor regional, state, and federal funding opportunities to strategically leverage or identify gaps that need to be addressed. Tigard's Categories for Investment: •Connectivity and Access in Underserved Areas: Upon its adoption, the needs identified in the Parks Master Plan will inform investments in this category. •Housing and Economic Security: Housing and economic support will be provided through partnerships that are currently being explored. •Community Resiliency Plan: 10% of funds in this category will be invested in developing a bold resiliency plan and the remaining 90%will go towards implementation of the plan. •Individual and Family Support: To develop investments in this category, the team will gather community input on current needs to help individuals and families recover from the impacts of COVID-19. •Sustain City Services:This category will be developed in a later implementation phase once final Treasury Guidance and calculations are released. ? Over the past months, teammates have been investing the majority of our time in understanding what other agencies are doing, assessing community need, and thoughtfully discussing alternative approaches for ARPA funds investment. It is anticipated that more significant investment of funds will be recommended in future ARPA reports. Our initial recommendation includes $25,000 for a business incubator "launch pod" and $125,000 for development of the community resiliency plan. The launch pod is a mobile business incubator that creates a low-barrier-to-entry starting point from which food& beverage entrepreneurs can launch a business in Tigard. The City received $70,000 in funding from Washington County and a $12,000 grant award from the AARP Community Challenge to support the launch pod's initial start up expense. The team is also currently reviewing RFP responses from firms to develop a community resiliency plan with a focus on the environment and equity. The $125,000 recommendation will provide the necessary funds to enter into a contract if one of the proposals is determined to meets our needs. The remainder of the $1 million will be invested in plan implementation to ensure immediate action. OTHER ALTERNATIVES Direct the Tigard team to alter current planning or investment approach. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Tigard's strategy for investing ARPA funds is guided by established principles that advance council goals, the citywide strategic plan, and city imperatives. Guiding Principles: 1. Prioritize fiscal stability to sustain city services. 2. Pursue intentional, impactful, and immediate community projects. 3. Avoid establishing new programs where ongoing funding sources are not identified. 4. Maintain clear records of spending and document success. Share our story. 5. Advance Council Goals of Homelessness, COVID-19 Response, Community Resiliency Plan, and Parks & Recreation. 6. Advance City Imperatives of Improving Systems, Implementing the Strategic Plan,Anti-Racism, and COVID-19 Response. DATES OF PREVIOUS COUNCIL CONSIDERATION 05/03/21 Budget Committee Attachments Presentation r— City of Tigard American Rescue Plan Act Tigard Community Investment Plan # August 10, 2021 City Council T • fi 1 4 ‘ 4) , - itiii' tr tt tl CITY OF = Ti Tigard AR PA Framework DISTRIBUTION MECHANISMS IN THE AMERICAN RESCUE PLAN Allowable Uses $81813 $47.713 REIMBURSEMENT COMPETITIVE &PUBLIC FUNDS • To respond to public health PROCUREMENT $118.38 emergency or its economic CAPITAL PRODUCTS 7E'3' 4.4% consequences; s4 • To provide government services to the FORMUULA3GR2ABNTSTO CITIES&COUNTIES extent necessary because revenues 7 TA, have declined due to the pandemic; $165.713 $868.213 • To make necessaryinvestments in FOR"O U LIC" S c" 4E;8 INDIVIDUAL AUTHORITIES& l''i�' $�•8S TRILLION RELIEF water, sewer, or broadband QUASI-PUBLIC NON- PROFITS infrastructure; and • To support private nonprofits that aid the homeless. $4368 FORMULA GRANTS TO STATES&TERRITORIES ARP Federal Investment Guide, United States Conference of Mayors CATEGORIES OF FUNDING IN THE AMERICAN RESCUE PLAN —. ARPA Funding $13.78 ECCNCmiC&SMALL 3LSINESS DEVELOP I,IEN Breakdown $14.96 ° CHILC&=A63I REL EF INFRASTRUCTURE 02% 03% $$B TRANSPORTATIOV RELIEF =!Gt7CER RELIE= $47.16 �� 22% $7.98 0'4% Beyond direct allocation to City of H,^,USI`G&UTO ASSISTANCE TECHNOLow y� MCCERNIZATI0% SE 0.4% Tigard, there are multiple :;.913 c:.suc KRING opportunities for ARPA to provide CISAS3ER3%RE':EF am k, additional funds to support Tigard $868 cENSIO`.RE.EF community and businesses. 4.6% $98.88 . k . HEALTHCARE 5.3% $112.98 Tigard will track, monitor, and Bt.SINESSRELIEF f,1% $1,85 TRILLION 45.7% advocate for additional funds for additional funding opportunities. 9.6% $178.68 5°47_SB E:vCATION& tVC RKFC RCE 17.6% ARP Federal Investment Guide, $325SB United States Conference of Mayors GOVERt•ltdENT FISCAL?LIEF Tigard 's Investment Approach • Community engagement and partnership (' OVlD-19 Relief Efforts • Gauge needs through conversations with Total Resources to Date: $5.9M partners and community members • What we are hearing: housing $3.5M for business grants & loans support, increase access to support & $2.2M for city fees & charges services, food access, youth and mental health • Work with partners to provide services assistance • • $625K for unemployed Coordination opportunities • • Coordinating with neighboring cities and $125K for businesses Washington County • $50K for low-income households • Pursue additional ARPA funding opportunities • $1 .4M for rate increase delays • Phase in investments $200K for non-profit organizations • First tranche June 2021 $90K for community resiliency & • Second tranche June 2022 mental health • Council review as investments develop igar Td Investment Implementation Timeline 2022 2026 • Investment development & 2024 • Funds must be We are here. implementation • Funds must be expended • Receive second obligated • Quarterly tranche of funds . Quarterly reports reports • Quarterly reports 2021 2023 2025 • Develop guiding • Investment • Investment principles development & implementation • Develop investment implementation • Quarterly reports categories &specific • Quarterly reports investments • Receive first tranche of funds • Quarterly reports Tigard Community Investment Plan Investment Categories $7.49M rm. . . . 40=, CONNECTIVITY&ACCESS IN HOUSING&ECONOMIC COMMUNITY RESILIENCY INDIVIDUAL&FAMILY SUSTAIN CITY UNDERSERVED AREAS SECURITY PLAN SUPPORT SERVICES $2M $1.49M $1M $1M $2M • CITY OF ---,--d.__- ___ Tigard Guiding Principles Prioritize fiscal stability to sustain City Imperatives city services. fiImproving Systems Ei Implementing the Strategic Plan ------1 1 . Communicating well/constituent relations * . Equitable,Accessible ii !� 01 Pursue intentional, impactful, • City Services Buildings ; c,to . Health/Climate Action ' and immediate community projects. (facility planning) ••�Q 4. "'', ' 1 ;J''' ; ar Walkable I Replace asset management and •II:* ! t financial systems •" Avoid establishing new programs where ongoing funding sources are not identified. ® COVID 194 Anti-Racism Plan & __— .• --- respond to the impact of COVID•19 Public Safety Advisory Board Maintain clear records of spending and REOPENING • implement th`'a=rtr raclsiu pin and assist with the Public OREGON document success. Share our story. Safety Advisory Board IN TIGARD PUBLIC SAFETY i tigard.or.govlcorona ADVISORY BOARD E Advance City Priorities&Council Goals: Community Resiliency,COVID-19, Unhoused Support,Parks&Recreation • CITY OF ei Tigard Tigard Community Investment Plan Developments "• • CONNECTIVITY&ACCESS IN HOUSING&ECONOMIC COMMUNITY RESILIENCY INDIVIDUAL&FAMILY SUSTAIN CITY UNDERSERVED AREAS SECURITY PLAN SUPPORT SERVICES $2M $1.49M $1M $1M $2M • Upon adoption, the • Nonprofit • 10% plan development • Childcare support • Develop estimates Parks Master Plan will partnership • 90% plan implementation • Access to services based on Treasury inform investments in • Washington County & resources calculations this category coordination • Technology access • Federal reporting • Neighborhood fund • DEl leadership position - " Tigard Tigard Community Investment Plan Recommendations Recommendation 1 Launch Pod Business Incubator A mobile business incubator that provides a low-barrier entry for food & beverage entrepreneurs. HOUSING&ECONOMIC SECURITY $25,000 S1.49M Recommendation 2 Community Resiliency Plan The development of a plan that identifies existing efforts, opportunities, vulnerabilities, and goals in addressing climate change. COMMUNITY RESILIENCY PLAN $125,000 S1M CITY OF Tigard Next Steps Coordinate & Leverage Partnerships Continue to monitor, advocate, and leverage regional, state, and federal funding opportunities. Meet with cities to coordinate efforts and with our community 04• partners. Monitor & Adapt to Treasury Guidance i \ Adapt to further guidance on spending from the VT/ Department of Treasury once final rule released. Phased Implementation As the Tigard team phases in investments City Council will have the opportunity to review and provide input. CITY OF .w. m. e • Tigard h Council Action ➢ Provide input on Tigard's American Rescue Plan Act (ARPA) investment planning and coordination efforts. ➢ Approve initial ARPA investment of $25,000 for the business incubator "launch pod" and $125,000 for developing the Community Resiliency Plan. • CITY OF Tigard AIS-4688 6. Business Meeting Meeting Date: 08/10/2021 Length (in minutes): 10 Minutes Agenda Title: Consider Ordinance Repealing Tigard Municipal Code Chapter 9.04 Prepared For: Shelby Rihala, City Management Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting Ordinance - Main Public Hearing-Legislative Public Hearing: Yes Publication Date: Information ISSUE Consider ordinance to repeal Tigard Municipal Code Chapter 9.04, relating to park reservations. STAFF RECOMMENDATION / ACTION REQUEST The team recommends adopting the ordinance and repealing Tigard Municipal Code Chapter 9.04. KEY FACTS AND INFORMATION SUMMARY Tigard Municipal Code (TMC) Chapter 9.04 has largely been superseded by amendments to other chapters of code, making TMC 9.04 out of date and unnecessary. For example, the ability to adopt administrative rules is covered by TMC 7.58 and fee waivers are in TMC 3.32. Park and facility reservations are largely covered by special event regulations in TMC 7.48. Additionally,TMC 9.04 refers to field use agreements with the Tigard-Tualatin School District,Tigard Little League, and Southside Soccer Club. These are negotiated agreements with the parties and it is not necessary or appropriate to codify them in Municipal Code. OTHER ALTERNATIVES Council could leave TMC 9.04 as-is or request amendments to this Chapter. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments Ordinance CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 21- AN ORDINANCE REPEALING TIGARD MUNICIPAL CODE CHAPTER 9.04 WHEREAS,Tigard Municipal Code(TMC)Chapter 9.04 contains general provisions regarding park reservations; and WHEREAS,the provisions of TMC 9.04 are largely outdated and have been covered elsewhere in the Municipal Code;and WHEREAS,the field use agreements that the City of Tigard has entered into with outside entities—such as the Tigard-Tualatin School District, Tigard Little League, and Southside Soccer Club—are stand-alone documents representing the mutual understandings of the parties and should not be codified in Municipal Code. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Chapter 9.04 of the Tigard Municipal Code is hereby repealed. SECTION 2: This ordinance shall be effective 30 days after its passage by the council, signature by the mayor,and posting by the city recorder. PASSED: By vote of all council members present after being read by number and tide only,this day of , 2021. Carol A. Krager,City Recorder APPROVED: By Tigard City Council this day of ,2021. Jason B. Snider,Mayor Approved as to form: City Attorney Date ORDINANCE No. 21- Page 1 AIS-4670 7. Business Meeting Meeting Date: 08/10/2021 Length (in minutes): 15 Minutes Agenda Title: Consider Adopting New City Council Ground Rules Prepared For: Steve Rymer, City Management Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE During the City Council's 2021-23 goal setting advance in March,it was agreed that a new "ground rules" document should be developed along with a first-time team agreement. The City Council previously approved the team agreement and is being asked to review and adopt the recommended ground rules. STAFF RECOMMENDATION /ACTION REQUEST Adopt the new City Council ground rules document. KEY FACTS AND INFORMATION SUMMARY The City Council held the 2021-23 City Council Goal Setting Advance on March 19 and 20, 2021. In addition to developing four specific goals, the City Council also created a new team agreement and requested a new ground rules document be developed to replace the existing document. On April 27, 2021, the City Council adopted the 2021-23 Goals which included the new team agreement. The document also included a newly created Community Promise (or Five E's: equity, environment, economy, engagement, and excellence) to guide all that we do. Since the Advance, the team has been working to develop ground rules that reflect the City Council's intentions for the document. The City Council is being asked to adopt the recommended ground rules. OTHER ALTERNATIVES 1. Revise the recommended ground rules as the City Council sees fit. 2. Continue to utilize the historic ground rules document. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION City Council 2021-23 Goal Setting Advance was held on March 19 and 20, 2021.' The 2021-23 City Council Goals,including the newly created City Council team agreement,were adopted on April 27, 2021. Attachments Resolution Exhibit A-City Council Ground Rules City Council Team Agreement CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 21- A RESOLUTION AMENDING THE COUNCIL GROUND RULES AND SUPERSEDING RESOLUTION NO. 19-08 WHEREAS, the Council Ground Rules were reviewed and updated on March 5, 2019, with the adoption of Resolution No. 19-08;and WHEREAS, on March 19 and 20,2021, Council met for Goal Setting and agreed that a new document should be developed,along with a first-time team agreement;and WHEREAS, the team agreement was previously approved as part of adoption of the City Council Goals on April 27,2021; NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Council Ground Rules as outlined in Exhibit A represent the agreement of the Mayor and City Councilors and are hereby adopted. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2021. Mayor-City of Tigard A FIEST: City Recorder-City of Tigard • RESOLUTION NO.21- Page 1 EXHIBIT A CITY OF Tigard Tigard City Council Ground Rules The City Council's Ground Rules play an important role in ensuring the Mayor and Councilors have a common understanding and collective agreement on working together in the spirit of partnership. Coupled with the City Council's Team Agreement, the two documents provide consistency and clarity on expectations to effectively govern the City. 1. Communications • a. Responses to the Public i. All public statements, information, or press releases should be handled by the Mayor, City Manager, or designee. ii. Councilors may respond to community requests for information. iii. When sharing information, it is important to be clear whether the Councilor is stating personal opinions or sharing the majority position of the Council. iv. The Mayor and Councilors should only make promises or commitments on behalf of the City when there is majority support of the City Council. b. Social Media CD i. All content on social media accounts used for City business is considered public record. ii. Any social media account on which the ® 4) 0 op Mayor/Councilor posts information about City business, or information that might be construed by the public as being about City business, must be archived by the City and treated in accordance with Oregon Public Records Law. iii. All posts on social media regarding a decision potentially before Council should include a disclaimer that the views expressed represent the views of the author and not the views of the Tigard City Council. iv. When commenting on another Mayor/Councilor's social media post regarding a decision potentially before Council, Mayor/Councilors should be mindful of Public Meetings Law. c. Proclamations �•� i. The City Council has outlined a process for introducing proclamations for consideration by the Council. .• i3 i/ ii. All proclamations should be in alignment with the City's values. iii. All proclamations will be approved and issued on behalf of the Council. TIGARD CITY COUNCIL GROUND RULES d. Communications with the Organization i. The City Council respects the separation between the policy making (Council function) and administration (City Manager function) and strives to work with City teammates in the spirit of partnership, mutual respect, and support. ii. The City Council respects the professional duties of the City Manager and City teammates. iii. The City Council relies on the City Manager to direct the administrative functions of the organization and will refrain from interfering with the team's ability to implement policy decisions, including directing the work of teammates. e. Representing the City i. If a member of the City Council appears before another governmental agency or organization to give a statement on an issue, the member should state: 01. Whether the statement reflects personal opinion or is the official position of the City; and 02.Whether the statement is supported by a majority of the Council. ii. If the member is representing the City, the member should support and advocate for the official City position on the issue rather than a personal viewpoint. 2. Council Liaison Roles OHO _ a. A Council Liaison maintains a critical connection between the City Council and a designated committee, advisory board, or task force. The primary purpose is to facilitate communication between the Council and appointed member groups. b. From time to time,the Council may appoint ad hoc committees or task forces to help address various topics or issues facing the City and appoint a Councilor(s)to serve as a liaison. c. The liaison plays a key role by working with City teammates to share committee recommendations with the rest of the Council during their regular Council reports. d. It is important for the liaison to share Council feedback with the committee they are assigned. The City Council should carefully balance their participation with empowering the volunteer members to share their diverse perspectives. 3. Administering the Council Ground Rules rc41 a. All members of the City Council will review the Ground Rules and sign an G✓ agreement to comply with the rules. b. If the Mayor or a Councilor perceives one of the rules to be violated,they should first address the concern with the individual, consult with the Mayor or City Manager, and as a last resort request an item be placed on a City Council agenda to determine the next steps for resolution. g• CITY OeF Ti a rd Ticard City Council Team Agreement The team agreement identities how the City Council agrees to work together in alignment with their Council Ground Rules. Each newly elected Council should develop an agreement to honor their individual strengths and communication styles. The purpose of this agreement is to guide the team in working together, build trust, and facilitate open communication and accountability. Goals That Create Impact Engage + Communicate -nilWe recognize that our impact is Early, Often + Directly more important than our intent. We are responsible for engaging • ••• We hold ourselves and our 4 and communicating with our teammates accountable to the team and our community.We are goals we set. direct,timely and equitable in our communications and seek to understand intent and motives. ir..4 We Are One Team Be Prepared lir We honor the diverse perspec-li We respect the time of our tives on the team, provide space S teammates and commit to being for everyone to be heard, and • prepared for meetings.. move forward as ONE team. R at ii Be Curious + Kind �,--t-.,� All Perspectives a— —D We are open to learning, are Valued growing and exploring options We are open to hearing all with curiosity and kindness �`. .'y perspectives as well as sharing instead of criticism. 'j' our own.We commit to speaking up and creating space for others to be heard.