04/10/2002 - Packet Intergovernmental Water Board Meeting
Serving Tigard, King City, Durham and Unincorporated Area
Wednesday, April 10, 2002
5:30 p.m.
1. Call to Order/Roll Call and Introductions
Motion to call meeting to order, staff to take roll call.
2. Approval of Minutes—March 13, 2002
Motion from Board for minute approval.
3. Water Adjustment Request—Monica Skee
4. Long Term Water Update—Ed Wegner(15 minutes)
a. Joint Water Commission
b. Regional Drinking Water Supply
5. Utility Manager Report—Dennis Koellermeier(15 minutes)
a. ASR
b. Beaverton Intertie
c. Gaarde Street PRV
6. FY 02/03 Budget Review—Ed Wegner/Dennis Koellermeier(15 minutes)
Z Pressure Reducing Valves-Proposed Ordinance Revision —Dennis Koellermeier(15 minutes)
8. Informational Items
Items will be discussed briefly if time allows—otherwise printed info will be distributed.
9. Public Comments
Call for any comments from public.
10. Non Agenda Items
Call for non-agenda items from Board. Next meeting date May 8, 2002, at WaterAuditorium.
11. Adjournment—Approximate time 7.00 p.m.
Motion for adjournment.
Executive Session: The Intergovernmental Water Board may go into Executive Session under the provisions of ORS
192.660(1) (d), (e), (fi&(h)to discuss labor relations, real property transactions, current and pending litigation issues and
to consider records that are exempt by law from public inspection. All discussions within this session are confidential;
therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to
attend this session, but must not disclose any information discussed during this session.
Intergovernmental Water Board
Meeting Minutes
March 13, 2002
Members Present. Jan Drangsholt, Patrick Carroll, Bill Scheiderich, Norm
Penner and Joyce Patton
Staff Present: Ed Wegner, Dennis Koellermeier, Kathy Kaatz, Sally
Mills and Richard Sattler
Visitors: Paul Owen, Roel Lundquist, Bruce Stobbe and Mary
Stobbe
1. Call to Order, Roll Call and Introductions
The roll was called by staff. All board members were in attendance.
Ed Wegner introduced Sally Mills, Water Quality Program Coordinator for the City
of Tigard. Richard Sattler was also in attendance. Both would participate later in
the meeting.
2. Approval of Minutes— January 9, 2002
Commissioner Patrick Carroll motioned to accept the minutes of the January 9,
2002, meeting. Commissioner Joyce Patton seconded the motion. All voted to
accept the minutes, with the exception of Commissioner Bill Scheiderich who
abstained from voting as he was not in attendance at that meeting.
3. Long Term Water Update— Ed Wegner
Mr. Wegner commented on the need to adjourn the regular meeting as close to
6:30 pm as possible. At 7:00 pm another meeting would be held for Portland staff
and consultants to make a presentation on the Bull Run treatment options.
Mr. Wegner stated there were two long term water options that are still being
investigated.
Joint Water Commission —The Tualatin Basin Water Supply Feasibility Study
is underway. It is a two-year project to look at options for increasing water at
Scoggins Dam or other alternatives within the Tualatin Basin. Three scoping
meetings have been held (Hillsboro, Metro and Tigard) but were not well
attended by the public.
The consultant asked all agencies to review the demand forecasts, which was
provided by Tigard. The supply forecast would be looked at, as well as
Intergovernmental Water Board 1 March 13,2002
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alternative source options and evaluation criteria. A meeting is scheduled for
next week and more information will be received then.
The Bureau of Reclamation has been slow with their decision about performing a
biological assessment of the current dam, and attempts will be made to move
that along. Progress continues to be made, even though it is slow.
Proposed Bull Run Regional Drinking Water Agency —Joyce Patton and
Dennis Koellermeier attended the January 31s' meeting. They presented
thoughts and comments on proceeding with Phase II. Most of what the agencies
wanted was received in the Joint Funding Agreement and the rest will be
addressed in the consultant's report, which is due in September.
The City of Tigard has signed the Joint Funding Agreement. Seven of the 14
original entities have turned in their signed agreement as of this week. (Hillsboro
stepped out, but the Raleigh Water District stepped in.)
Request for Proposals have been advertised. Two proposals were received and
were being reviewed by a committee of five (4 staff and 1 elected official).
Sunrise Water Authority has agreed to be the "managing agency" of the contract.
The scope of work is not complete, but will be after tomorrow. The scope of work
will be approved by the Technical Committee before going to the Sunrise Water
Authority for their approval.
Last Thursday evening there was a public involvement workshop at Gresham.
There were about seven citizens, 12 to 15 board members and the majority of
staff from those agencies in attendance. It was a facilitated workshop to gather
input. Citizens requested that officials discuss a PUD (Peoples Utility District),
which they felt would provide them with better representation. City of Portland
citizens had questions about the value of assets and asset distribution. Minutes
from that meeting will be distributed after staff review and approval.
Another request that came from the January 31 st meeting was that they
(interested citizen groups) be allowed to have a seat at all the tables, whether it
be elected officials or Technical Committee. The Technical Committee approved
them attending the staff meetings. Elected officials meet on March 28th and the
citizen groups have requested that public comment be placed on the agenda.
The negotiation process is moving along fast. Some involved agencies are
pushing to get reports completed by August or September. The citizen groups
have asked that this be called the Proposed Bull Run Agency since nothing has
been finalized.
Intergovernmental Water Board 2 March 13,2002
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4. Utility Manager Report— Dennis Koellermeier
ASR — Injection of the ASR continues and is currently at about 60%. There was a
hiccup this month with the pilot study equipment. Filters that monitor water flow in
both directions (in and out) started to clog and caused a spike in the water level.
Consultants were nervous so injection was stopped to take samples and purge.
The process was repeated several times over the next few weeks. The lab is
testing the samples to find the cause and we will have a complete report at the
next meeting. In the meantime, the situation has stabilized. There have been no
water quality complaints reported by customers.
The final costs are being worked through. There have been a few change orders,
but we are only at 2.91% over contract and are within the budget allocation.
Beaverton Intertie — The construction plans are about 90% complete. The project
should go out to bid by the end of the month.
Gaarde Street Project —There is a very large hole in the ground and some
existing utilities have been relocated with project completion in approximately 30
days. This project is part of a larger Gaarde Street improvement project. The
street improvements were moving slower than our project, so we withdrew our
project from that contract and will have our work completed before them.
Flushing and exercising interties will be worked on this month. Valves that are not
used very often will be exercised.
Security Alerts from AWWA—AMA has developed a semi-secure website
connection to provide national security information to water providers. Since
September 11th there has been some form of security alert. Homeland Security
Offices came up with a five level color alert system. We are currently at level
yellow, which is the middle level.
5. Lead and Copper Testing Update— Richard Sattler/Sally Mills
Sally Mills stated that part of her responsibilities has been to conduct the lead and
copper monitoring program for the City of Tigard. Monitoring was conducted with
the City of Portland in 2001 and an elevated level was noted. A handout was
distributed for future reference, which included background information about
federal, state, and local responsibilities. She stated that lead was not found in the
City of Tigard's sources or their distribution system. It was, however, found in
homes that were specifically identified as needing to be checked, specifically those
homes that were built between 1983-85 when lead solder was used in the piping.
Requirements that the City of Tigard is responsible for include conducting the
mandatory program, optimizing corrosion control and providing public education.
The results of the mandatory programs were combined with all the other involved
agencies in a joint report and Tigard's results were also listed separately. The
Intergovernmental Water Board 3 March 13,2002
DRAFT COPY
results were included in the informational material that was distributed, as were
sample letters, announcements, articles, etc., that were used to educate the public.
The City of Tigard does very well with the routine mandatory testing and generally
there are no sites that go over the level of safety.
Mr. Wegner asked Sally how many telephone calls had come in after all the public
information had been circulated through letters, bill stuffers and announcements.
She indicated that she has received about three calls per week over the past
month. Most people did not call about the newspaper articles or brochures, but
called when they saw the lead indication on their bill. Generally, once she sends
them a brochure and explains who they can contact with any concerns, their
questions are satisfied.
6. Informational Items
Informational items were distributed for review by the Board Members.
Mr. Wegner announced the appointment of Dennis Koellermeier to the position of
Assistant Public Works Director for the City of Tigard.
7. Public Comments - None
8. Non-Agenda Items
An update of information on the Clute property was requested. Mr. Wegner
indicated that there has been a delay placed on further action until summer. Mr.
Koellermeier stated that recommendation from the IWB was previously made to go
without the conservation easement.
Mr. Wegner stated that a formal election for chairman and vice chairman should be
added to the agenda for the next month's meeting. Commissioner Jan Drangsholt
motioned that the matter be resolved at that time and recommended the re-election
of the existing chairman and vice chairman. Commissioner Joyce Patton
seconded the motion. The vote was unanimous to retain the same representation.
Commissioner Scheiderich asked if the architectural design consultant of the
Wilsonville Water Plant would be part of the next phase. Mr. Wegner indicated that
it was the same, Montgomery Watson Harza. Wilsonville is testing water now from
their plant.
9. Adjournment
Commissioner Drangsholt motioned to adjourn the meeting. Commissioner Patton
seconded the motion and it was unanimously voted in favor of adjournment. The
meeting adjourned at 6:25 pm.
Intergovernmental Water Board 4 March 13,2002
DRAFT COPY
Public Works Memo
TO: Dennis Koellermeier °Public Works Makes it Happen"
FROM: Richard C. Sattler
RE: Beef Bend Ct. Apts.
DATE: 4/4/2002
Following is information and a summary of the events, which have taken place at
the Beef Bend Ct. Apts. located on Beef Bend Rd. and SW Chinn Ln.
Beef Bend Ct. Apts. is a complex that has 11 water meters installed at the
property. All of the 11 meters are of the manufacture "Metron" ranging in size
from 1 -21"-2".
Metron meters are meters of type "single jet", have accuracy unparalleled to other
meters, outfitted with remote reads for ease of meter reading (electronic) and a
5-year warranty.
Typical reading of a Metron meter is done with a remote reader. As stated
before, the remote enables us to read the meters quicker and have less error rate
on meter reads. Unfortunately, we have resorted to reading the water meters
visually (without the remote reader) for the last 6-8 months in some areas due to
the abilities of some of the remote readers. I must say that the water meter is a
good mechanical, accurate device, giving true representation of all water being
used with remote readers having had issues with batteries causing discrepancy on
electronic reads.
Since November 2001, the Beef Bend Ct. Apts. have been questioning the meter
reads due to some unordinary reading (high recorded usage) at 3 of the 11 meters
in this complex. Calls placed by Beef Bend Ct. Apts. have resulted in our staff
checking meter operation on 10/22/01, 11/19/01, 12/17/01, 12/28/01 and recently
with the testing of one meter on 3/19/02.
Staff has been using the physical reads (not the remotes) on the meters that are
in question since June 2001. None of the remotes were used to determine water
usage on the meters in question.
On 3/19/02, one of the Metron meters was pulled from service to be bench tested
and checked for accuracy. The results report back levels within specifications.
(See included information.)
Beef Bend Ct. Apts. contends that the water was not used at the complex. We
have assisted to try and surmise the causes of large quantities of water being
used. They have regimented schedules for landscape maintenance. They have
looked for leaks on their end as we have.
My conclusion is that the water was used apparently for landscaping use (due to
the time of year that large quantities were reported). Our water meter meets
current specifications and accuracy. Quantities of water used have resumed back
to background or normal levels.
Attachments:
Meter graphs
Meter bench test for accuracy
Copy of letter dated 1/14/02 from Beef Bend Ct. Apts.
City Of Tigard
Utility Billing
8777 SW Burnham Street
PO Box 230000
Tigard, Oregon 97281-1999
January 14, 2002
To Whom It May Concern:
This letter is regarding the incorrect billing of the Beef Bend Court account# 006924-000,
_esul_tin? ;n an outraa^ous over_harge. Service Location.: 14075 SW Chinn. Lake. For the past 2
Z71'/2 months I have spoken with several people connected with the billing and maintenance of our
water meters. To date I have not been given any answer as to what is being done to credit our
account. The following is a summary of the conversations I have had with these people.
11/01/01: I called and spoke with the billing department. They said they would send
someone out to check our meters.
11/13/01: I called and spoke with Jamie in billing. She said she had no idea what was
going on, but that she did have a note from Public Works stating that no leak was found. At that
time I asked for a corrected bill. Jamie then transferred me to Sam Morrison in Public Works. I
left a message for him.
11/15/01: I spoke to Sam Morrison. He said he would send someone out to look and the
meters again.
12/05/01: 1 called and spoke to Jamie. She still didn't have any information and said that
she would call me back.
12/17/01: I called Jamie again. She took my name and number and said that she would
have the correct person contact me.
12/17/01: Richard S. called(The Water Quality Supervisor). He said they were having a
problem with Metron, the company that installed the electronic meters. He also said that the City
has been having some problems with Metron and incorrect billings. He said he was going to call
them.
12/18/01: City Of Tigard meter readers came out. They said the meters'are now working
correctly. They said they had been out before and could find no leaks. I told them that the
meters would be correct now that the rep from Metron had replaced them. They didn't know
what I was talking about. The Maintenance Supervisor for the property had accompanied the
Metron rep while he replaced the electronic meters on buildings 13973, 13830 and 14075. His
name was something like Jim or Jay. The city meter readers did remark that the wires looked
brand new. They told me not to speak with Jamie when I called, only to speak with Amanda.
They also explained that Metron has not given them any information on the meters they replaced.
They mentioned a report that is usually given when a rep comes on-site, and that they had not
received it.
12/19/01: A second City Of Tigard van showed up. He was out to read our irrigation
meter, as it had not shown any usage. I explained that the irrigation had been shut off almost
three months ago.
12/28/01: Rich called. He said the meter reads are correct. I explained the same thing to
him that I had gone over with the meter readers. He said he called Metron, but the rep that came
out won't be back until January 2, 2002. He said he would call me when he knew more.
01/10/02: I called and left a message for Rich.
There is no doubt that we have been overcharged. The City Representatives, the property
Maintenance Supervisor as well as the landscaping company have not been able to locate a leak.
The hard fact is there was no leak. There was no abnormal usage. The billing units were
incorrect. The bill amount for the service dates 08/16/01 to 10/22/01 was $1,757.33 with the
usage being 1,136. The most recent bill for the dates 10/22/01 to 12/24/01 was $224.80 with the
usage being 141. Please look up the account, there has been no usage even close to this in our
entire history. I would also like to point your attention to the other two buildings that the Metron
rep replaced the electronic meters. Service Location: 13830 SW Chinn Lane and 13973 SW
Glastonbury Lane. They also show a higher than average charge for the service dates 08/16/01
to 10/22/01.
I would appreciate a reply within two weeks from the date of this letter. I feel that I have given
ample time for this issue to have been researched and resolved since I initially contacted the
Utility Billing Department:on November 1, 2001. You may reach me by phone at 503-590-4995,
or by correspondence to the address below. Thank you for your attention to this matter.
Sincerely,
Monica Skee
Resident Manager
Beef Bend Court
13830 SW Chinn Lane
Tigard, OR 97224
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MEMORANDUM
TO: Ed Wegner
FROM: Dennis Koellermeier, Assistant PW Director
RE: Service Line Pressure Reducing Valves
DATE: April 2, 2002
The Water Division currently supplies and maintains pressure reducing valves (PRV,
regulators) on the service lines of residential customers in our water service area
(including King City, City of Durham and the Unincorporated area of Washington
County) that have greater then 80 psi at the water meter. This practice is a carry over of
the Tigard Water District. After monitoring our expenses and the impacts of this
practice on our daily operations, I am convinced that we need to change our current
policy and process to a mode that is consistent with our surrounding water providers
and current State law. This report presents the issues involved in this policy change
proposal.
Codes/ Rules/ Regulations:
Our current Tigard Municipal Code 12.10.090, Water-Plumbing-Inspections, states,
"... Plumbing should be of high test and first class, and in conformance with the
appropriate codes of jurisdiction issuing the building permits, and where pressures may
become high, on 5/8"x3/4"and I"meters, a pressure regulator may be installed at the
meter by the City to control varying pressures... the City will not be responsible for
damage from varying pressures."
The requirement of the installation of pressure reducing valves is outlined in the
Uniform Plumbing Code (UPC) 608.2. Excessive Water Pressure, states, "where
local static water pressure is in excess of eighty(80) pounds per square inch (552Kpa),
an approved type pressure regulator preceded by an adequate strainer shall be
installed and the static pressure reducer to eighty (80) pounds per square inch (552Kpa)
or less..." This code is enforced by the plumbing department's representatives and is a
requirement of the builder/homeowner in which excessive pressure exists.
Oregon Administrative Rules for Public Water Systems Chapter 333.61.050,
(Construction Standards (9)-(e)) Responsibilities of Water Suppliers, states,
"Distribution piping shall be designed and installed so that the pressure measured at the
property line in case of Community water systems, or at the furthest point of water use,
in the case of a Transient Non-Community water system of the type described in
subsection (d) of this section, shall not be reduced below 20 psi." Our legal requirement
as water purveyors is to supply a minimum amount of water pressure.
Historical Costs• Installing and Maintaining Service Line Pressure Reducing Valves
1999-2000
1. New Installations - 380 water meters installed with approximately 80% of these
meters (304) receiving a pressure reducing valve at a cost of$33.00 each.
304 pressure reducing valves for new meter installation at $33.00 each = $10,032
(Note: Labor and equipment costs being charged to the meter installation.)
2. Repair of Existing -164 service orders for defective/broken pressure reducing valves.
164 pressure reducing valves replaced (defective/broken) at $33.00 each = $5,412
164 hours for UWII averaging 1 hour per replacement at $16.63 per hour = $2,727
164 hours for utility vehicle/equipment at $15.00 per hour = $2460
Total cost breakdown for 1999/2000 = $20,631
Historical Costs• Installing and Maintaininq Service Line Pressure Reducing Valves
2000/2001
1. New Installations - 596 water meters installed with approximately 68% of these
meters (406) receiving a pressure reducing valve at a cost of $33.00 each.
• 406 pressure reducing valves for new meter installation at $33.00 ea. = $13,398
(Note: Labor and equipment costs being charged to the meter installation.)
2. Repair of Existing - 152 service orders for defective/broken reducing valves.
152 pressure reducing valves replaced (defective or broken) $33.00 ea. = $5,016
152 hours for UWII averaging 1 hour per replacement at $16.63 per hour = $2,528
152 hours for utility vehicle/equipment at $15.00 per hour = $2280
Total cost breakdown for 2000/2001 = $23,222
The total operating cost for two years of this program was $43,853 or $21,926.50 per
year.
Comparison to Neiahboring Water Providers
The following water providers were contacted to ascertain how they dealt with this issue.
U R+ du
On aSell` ice Lines .as f�lar� h�Q002
Agency Install Agency Maintains Special Conditions
Agency On New Installations Pressure Reducing that Alter Question #1
Valves on Existing
Service Lines
City of Tualatin NO NO One time, special case
City of Hillsboro NO NO Remote taps on high
pressure line
City of Gresham NO (1) NO (1) YES (1)
City of Beaverton NO (2) YES (2) YES (2)
McMinnville Water NO NO NO
Sunrise Water YES YES ---
-Authority
Clackamas River YES YES ---
Water
TVWD NO (3) NO SEE#3
City of Salem NO (4) NO SEE #4
City of Portland NO NO SEE #5
1 — City will install and maintain PRV upstream of meter to protect meter.
2 — City will install and maintain if City modifies existing pressure zone boundary.
3 —TVWD will install if the district altars existing pressure zone boundaries—customer
maintains.
4 — Only if pressure exceeds 100 psi.
5 — Only if pressure exceeds 100 psi, case by case basis.
Analysis and Conclusion
Tigard Water District historically provided a unique service to its customers by
maintaining service line pressure reducing valves and the City of Tigard Public Works
Department has continued that practice.
The current cost of this program averages approximately $22,000 per year and
consumes approximately 160 man-hours or four weeks of a staff member's time. The
legal requirements for the installation of service line pressure reducing valves is clearly
assigned to the property owner in the Uniform Plumbing Code. The City Ordinance or
the Intergovernmental Water Board Rules and Regulations do not assign this
responsibility to the City.
By providing this service we are treating our customers inconsistently. By providing this
service and absorbing these costs into the Water Fund we have created a subsidy, in
that not all our customers need this service but all pay to install and maintain them for
those that do. The dollars and man-hours that are expended on this program could be
redirected to other more pressing tasks that are beneficial to all customers.
Changing our current practice presents two areas where customers will be impacted.
The first area is on new installations. We view the impact to the customer here to be
minimal in that the vast majority of our new customers are contractors building homes.
These building contractors apply for a water meter/connection as a part of their building
permit application process. It will be a very simple task to notify all new water
meter/service applicants of this policy change and the majority will know we are now
becoming consistent with the surrounding communities. If a pressure reducing valve is
needed, the plumbing inspector will require the builder to install it and the ultimate
customer is then consistent with current UPC requirements.
The second area of customer impact will be the maintenance of those pressure
reducing valves currently installed in the system. Part of our problem in judging the
impact of the change is the fact that the City has not historically recorded which services
have pressure reducing valves installed on them. We are forced to estimate this
number and our Water Supervisors estimate this number to be approximately 8,000.
The issue before us is how do we stop providing a service to our customers that we
have historically provided while maintaining customer satisfaction. This is addressed in
the recommendations.
Recommendations
Staff recommends:
1. Tigard Municipal Code section 12.10.090 be modified to clarify that all water
service plumbing shall be installed per UPC standards and maintained at the
owner's expense.
2. The Intergovernmental Water Board's Rules, Rates and Regulations be modified
to be consistent with Recommendation #1.
Adoption of Recommendations #1 and 2 above will allow the Public Works Department
to stop the installation of service line pressure reducing valves on new installations.
This will allow our current number of installations to stop growing. These changes
should be made as soon as practical.
3. The Public Works Department should adopt a department policy that states our plan to:
a. Start on a program that will result in the City stopping its current practice of
service line pressure reducing valve maintenance effective July 2, 2003.
b. Develop an informational program that will distribute this policy change to our
customers via bill stuffers, printed media, website, etc.
c. Notify every service call for pressure reducing valve maintenance of our policy
change. The Department shall continue to service/maintain existing service line
pressure reducing valves until July 1, 2003.
` F
DR-A�
2170
Program Results
♦ Safe and reliable water that meets or exceeds all EPA standards for water quality
provided under normal,peak, and emergency situations.
♦ Tigard water service area has adequate and innovative funding mechanism to develop
regional/subregional water sources.
♦ Efficient water use will reduce water consumption per customer by I%,per year for
the next ten years.
Program Description
The Water Division has the primary responsibility to maintain, repair, and expand the
water system,while at the same time providing a dependable water supply of the highest
quality to its customers. The Tigard water service area is comprised of the cities of
Durham, King City, two thirds of Tigard and the unincorporated areas of Washington
County surrounding these cities (mostly in the Bull Mountain area).
2002-03 Goals and Objectives
♦ Implement Best Management Practices (BMP's) in the Division.
♦ Enhance Water Conservation Program through rebate programs and voluntary
odd/even watering schedules during summer months.
♦ Reduce water loss of our water distribution system through better water
accounting/metering.
♦ Implement additional security measures at reservoir sites.
♦ Reduce the number of taste and odor concerns by customer base through
implementation of BMP's.
♦ Reduce the percentage of customers with interrupted water service through
implementation of BMP's.
♦ Complete the pilot testing of Aquifer Storage and Retrieval (ASR). Continue with
Phase III-full scale implementation.
♦ Continuing the fire hydrant replacement/upgrade program.
♦ Secure two sites for future water reservoirs.
♦ Upgrade existing telemetry(SCADA) system.
♦ Build two piping systems in the 550' grid.
♦ Expansion of the 2" service replacement program.
♦ Relocate and/or replace existing water distribution system in conflict with new
Gaarde alignment.
♦ Participate in long term water supply studies in both Bull Run and Tualatin/Trask
watersheds.
♦ Participate in two Joint Water Commission Capital Improvement Projects.
2001-02 Accomplishments
♦ Developed Tigard's first Aquifer Storage and Recovery(ASR) Well (Phase II-ASR).
♦ Improved the inter-tie with the City of Tualatin to increase capacity.
♦ Voluntary odd/even watering, resulting in 10%reduction (high water usage day 11.6
mgd down from 13 mgd in 2001).
♦ Built an inter-tie with the City of Beaverton (Joint Water Commission—
Tualatin/Trask watershed) .
♦ Avoided "peaking surcharge costs"by efficient operation of water system, thus
avoiding substantial financial penalty.
♦ Developed Best Management Practices for the Division.
♦ Built a master pressure reducing station between zone 470 and 410.
♦ Met goal of 2" service line and fire hydrant replacements.
WORKLOAD MEASURES
1999/00 2000/01 2001/02 2002/03
Number of main breaks-repaired N/? p. 12
Miles of distribution piping maintained �Olr'
(wBMP's)—total number of miles of
pipe 200—year 2001 50
Percentage of meters read by staff PP
(manually) 100%
Percentage of meters read by staff as/1,
(automation) 0%
Total meters in system 15,105 15,764 41,11 16,232
Number of conservation workshops 1 2 4 8
Average daily demand (mgd) 6.28 5.8 6.0 6.0
Peak day demand (mgd) 12.79 13.11 13.00 13.00
Replacement of old 2"galvanized
water services; total 200 in system N/A N/A 20 40
Replacement of old, two-port fire
Hydrants; total 170 in system N/A N/A 20 40
M,7
EFFECTIVENESS MEASURES
1999/00 2000/01 2001/02 2002/03
Summer peak water supplied in-house
(support ASR development-mgd) N/A N/A N/A 1.5
Number of taste and odor concerns
annual basis (excluding construction
activites, 01 pop. Of 47,000) N/A N/A N/A 150
Reduction of water use due to
conservation efforts (need formula
for calculation for consistency year
to year) N/A N/A N/A 1%
Percentage of water customers with
uninterrupted water service (excluding
construction activities) N/A N/A N/A 98%
Percentage of water samples absent
of coliform bacteria N/A N/A N/A 100%
Ratio of main breaks per mile of pipe
(base of 200 miles pipe+ 5 miles
pipe per year) N/A N/A N/A 0.06
FULL-TIME EQUIVALENT POSITIONS .
1999/00 2000/01 2001/02 2002/03
Engineering Technician II 1.00 1.00 1.00 1.00
Public Works Manager 0.00 0.00 0.00 0.30
Senior Utility Worker 3.00 3.00 3.00 3.00
Utility Divison Manager 0.50 0.50 0.25 0.00
Utility Worker II 7.50 7.50 8.50 8.70
Water Operations Supervisor 2.00 2.00 2.00 2.00
Water Quality Program Coord. 2.00 3.00 3.00 3.00
Water Resource Specialist 1.00 0.00 0.20 0.00
Water Works Inspector 0.00 0.00 0.00 0.00
Total 17.00 17.00 17.95 18.00
DRAFT
2170 Actual Actual Adopted Proposed Approved Adopted
Description 1999/00 2000/01 2001/02 2002/03 2002/03 2002/03
Personal Services
Positions 17.00 .17.00 17.95 18.00 0.00 0.00
Wages $567,430 $519,999 $703,001 $750,045 $0 $0
Overtime 24,658 36,573 40,673 32,015 0 0
Benefits 185,592 189,868 274,836 309,407 0 0
Total Personal Services $777,680 $746,440 $1,018,510 $1,091,467 $0 $0
Materials&Services
Water Costs $3,118,428 $2,376,466 $2,656,000 $2,960,469 $0 $0
Prof. &Contract Services 269,864 139,079 131,365 117,043 0 0
Repair& Maintenance 239,233 197,263 157,925 150,445 0 0
Miscellaneous Expense 23,843 8,246 6,987 12,694 0 0
Small Tools & Equipment 7,227 23,519 18,105 13,355 0 0
Office Supplies 2,787 2,356 2,000 15,500 0 0
Advertising & Publicity 52,300 51,401 130,615 66,870 0 0
Fees/Dues/Subscriptions 15,796 7,245 3,899 8,070 0 0
Travel &Training 6,819 8,356 11,200 8,739 0 0
Fuel Expenses 17,896 19,320 17,500 17,010 0 0
Computer Software 2,325 0 0 0 0 0
Rents & Leases 2,735 1,720 3,000 3,000 0 0
Utilities 3,570 7,262 17,625 3,420 0 0
Insurance 686 1,945 1,000 1,000 0 0
Library Materials 0 0 0 0 0 0
Total Materials &Services $3,763,509 $2,844,178 $3,157,221 $3,377,615 $0 $0
Capital Outlay
Land & Improvements $30,352 $0 $6,300 $5,000 $0 $0
Building& Improvements 0 0 0 0 0 0
Vehicles 17,832 0 39,350 170,000 0 0
Office Furniture& Equipment 3,076 0 0 0 0 0
Computer Equipment 0 0 0 0 0 0
Operation Equipment 79,435 0 0 0 0 0
Total Capital Outlay $130,695 $0 $45,650 $175,000 $0 $0
Total Budget Unit $4,671,884 $3,590,618 $4,221,381 $4,644,082 $0 $0
Water Capital Improvements
FY 2002-03
FY 2002-03
Fund [Pr��ject Proposed
Water 1 1/2"-2" Meter Replacements $40,000
Replacement Defective Meters $15,000
Meter Installations $60,000
Water Service Installations $10,000
Master Pressure Reducing Stations $8,000
Fire Hydant Installations $100,000
2' Service Line Replacements $60,000
Gaarde St. Phase II-Water Relocations $200,000
Scada System $175,000
Menlor Pump Station (1/2 funded by SDC) $675,000
Security Evaluation $30,000
Total $1,373,000
Water SDC Water Main Oversizing Program $50,000
Secure 550' Reservoir Land Sites $350,000
Menlor Pump Station (1/2 funded by Water) $394,875
Total $794,875
Water CIP Aquifer Storage and Recovery (ASR), ASR-I $85,000
Aquifer Storage and Recovery(ASR), ASR-II $370,000
Bull Run Regional Authority-Phase II report $25,000
Water Supply-Feasibility Report (Scoggins) $80,000
JWC-Femhill Reservoir pre-design $25,000
JWC-Raw water pipe line pre-design $85,000
Total $670,000
Intergovernmental Water Board Meeting
Informational Items Supplement
April 10, 2002
1. Integrated Water Resources Management Water Supply Feasibility Study,
Project Progress Report, March 20, 2002
2. Tualatin Basin Water Supply Feasibility Study, Frequently Asked
Questions (draft 3-20-02)
3. Oregonian article dated 3-21-02, Tigard flushes waterlines to answer
wage of complaints
4. Wilsonville gets ready for switch to river water, 3-21-02 article in the
Oregonian
Intergovernmental Water Board Meeting
Informational Items Supplement
April 10, 2002
1. Integrated Water Resources Management Water Supply Feasibility Study,
Project Progress Report, March 20, 2002
2. Tualatin Basin Water Supply Feasibility Study, Frequently Asked
Questions (draft 3-20-02)
3. Oregonian article dated 3-21-02, Tigard flushes waterlines to answer
wage of complaints
4. Wilsonville gets ready for switch to river water, 3-21-02 article in the
Oregonian
Integrated Water Resources Management
Water Supply Feasibility Study
Project Progress Report- March 20, 2002
These are the project elements since the last report of Water Manager Group meeting of
February 20, 2002.
1. Feasibility Study Project Review -
■ The main focus area over the last month has been on development of source
options and alternative packages. MWH will be finalizing the Scoping Summary,
which will include the public and agencies comments. The Oregon Department
of Fish and Wildlife and the Environmental Protection Agency provided
comments on the sources options and the Notice of Intent information. The
development of the field study work program has been started based on the
comments provided by the natural resources agencies.
• On March 5,the Clean Water Services Board approved the Memorandum of
Agreement with the Bureau of Reclamation for the Feasibility Study. If you are
interested in a copy of the agreement, contact Tom VanderPlaat, CWS.
■ The Bureau of Reclamation completed preliminary geologic investigation of the
left abutment area of Scoggins Dam for the possible construction of a replacement
spillway for a raised structure. The Summary and Conclusions indicate the
following: "Design data investigations (1969-72) indicated that the foundation on
the left abutment was the preferable site for the spillway structure because of the
overburden was thinner and the bedrock was less weathered and stronger. The
current geologic indicates that similar foundation condition exist left of the
existing spillway, thus confirming that the left abutment is also well suited for the
replacement spillway structure"(BOR Feb 26, 2002-Summary& Conclusion of
geologic report).
• A draft of the Study Questions and Answers has been developed. It will be
distributed for review next week. This Q&A will be used as a tool for
communicating the issues with the public.
2. Other Projects Coordination—I attended a Wapato Lake Planning Study meeting
with the US Fish and Wildlife related to water issues. The US Fish and Wildlife is
working with Oregon Water Resources Department and Tualatin Valley Irrigation
District related to water issues and other elements for the planning study.
Progress Report I
f
TUALATIN BASIN WATER SUPPLY FEASIBILITY STUDY
Frequently Asked Questions (draft 3-20-02)
Organizational/Process Questions
Why is Clean Water Services the lead agency for this water supply study?
Clean Water Services has a long history of partnerships in the Tualatin Basin and was
asked by other water resource managers to coordinate this study. In addition, the agency
has acquired nearly a quarter of the basin's stored water to replenish instream flows in the
Tualatin River and therefore has a strong interest in the future water supply.
Who are the other agencies involved in the study?
The other partners include the U.S. Bureau of Reclamation, the Cities of Banks, Forest
Grove,Cornelius,North Plains, Hillsboro,Beaverton, Tigard, Tualatin, Sherwood and
the Tualatin Valley Water District.
Why is the Bureau of Reclamation (BOR) involved?
The BOR is involved because they own Scoggins Dam/Hagg Lake,which is one of the
supply sources being studied. The BOR also is coordinating the Hagg Lake Resources
Management Plan (RMP), which is being coordinated with the water supply study.
Why are you doing a Planning ReportlEnvironmental Impact Statement(PR/EIS)?
If raising Scoggins dam is selected as a supply option,the BOR must follow a prescribed
process in order to apply for funding. An EIS is a document required by the National
Environmental Policy Act(NEPA)that will assess the environmental impacts of
alternative options for increasing the water supply in the Tualatin Basin. A Planning
Report will be prepared to assess the economic impacts of these alternatives.
What is the time frame for this study and a future construction project?
This study,which began in October 2001,will continue for 18 months to two years.
Upon completion of the study, a decision will be made whether to proceed to the,next
steps of a final EIS and permitting for the preferred ;alternative. The entire process,
including construction of the project,may take between 7 and 10 years.
Who makes the final decision on the preferred alternative when the study is finished?
The policy-makers from participating partners(i.e. city councils,boards of directors, etc.)
funding this study in cooperation with the BOR and other involved agencies will decide
the preferred alternative. The final decision will be based on technical, financial and
environmental considerations as guided by an extensive public involvement process.
How can I stay informed about the decisions for this study?
The study is using several ways of providing the public the opportunity to stay involved.
Clean Water Services and its partners will conduct public meetings throughout the study
and maintain a mailing list with regular updates. Materials will also be posted on the web
1 Frequently Asked Questions
site (www.cleanwaterservices.org),through community newsletters and newspaper
advertisements.
Clean Water Services Advisory Commission(CWAC)will monitor the public review
process and the Tualatin River.Watershed Council (TRWC)is serving as the main
stakeholder contact point. The meetings for both of these groups are open to the public.
How does this study integrate with other studies about water supply in the metro area?
Partners from this study are also participating in other studies including the Regional
Water Providers Consortium and the Regional Water Supply Plan Update.
Technical Questions
What was the basis for determining the amount of additional supply(50,000 acre feet)
needed by 2050?
The current water demand in the Tualatin Basin is approximately 50,000 acre feet. This
includes municipal and industrial drinking water needs (14,000 acre feet); agricultural
irrigation(11,500 acre feet) and instream flow(24,500 acre feet). In the next 50 years,
water demands are projected to double. All water resource managers in the Tualatin
Basin developed their future supply needs based on technical analyses.
Where does the water supply for the Tualatin Basin currently come from?
The majority of the water supply for the Tualatin Basin comes from rivers and streams
and a small amount from groundwater.
• Municipal and Industrial: majority is from outside the Tualatin Watershed (Barney
Reservoir and Portland's Bull Run)
• Agricultural: majority is from Hagg Lake and Tualatin tributaries
• Instream flow: majority is natural flow in the winter and CWS releases of their stored
water and cleaned wastewater in the summer. (The proportion of each varies with
time of year and from year to year.)
How is the current water supply used?
The needs for water are divided among three major areas:
• Municipal and Industrial(28%)
• Agricultural(irrigation) (23%)
• Instream flow for fish,wildlife and water quality (49%)
Would Scoggins dam be structurally sound if the level is raised by 20 to 40 feet?
Based on a recent technical evaluation,the dam could be raised to store additional water.
Further analysis will be done as part of the water supply study.
What would happen to existing water rights if the level of water is increased in Hagg
Lake?
2 Frequently Asked Questions
The BOR holds the water rights for Hagg Lake and manages service contracts with the
water users in the Tualatin Basin. If the amount of water is increased, new service
contracts may need to be developed for new users.
Is it safe to use untreated river water for irrigation?
Yes, untreated river water is used for all agricultural irrigation in the Tualatin Basin,
including food crops. Some river water contains cleaned wastewater released from
sewage treatment facilities. The safety and quality of the cleaned wastewater is highly
regulated and closely matches most federal standards for drinking water.
Will this study insure that water is available in the event of a natural disaster such as a
volcano or earthquake?
The partners in this study are seeking multiple sources for future water supply in the
Tualatin Basin and in the region with the ability to shift among these sources in the event
of an emergency or natural disaster.
Will fish passage be constructed on the current dam?
The BOR is conducting a Biological Assessment(BA) for the existing operation and
facilities that will determine whether a fish ladder is required based on the Endangered
Species Act(ESA). The results of the BA will be considered as a part of the water
supply study. The requirements of the U.S.Fish and Wildlife Service(USFWS),National
Marine Fisheries Service(N`MFS)and other natural resource agencies will be considered
as part of the study and the EIS.
If Hagg Lake is raised, will more land be purchased for buffer?
The amount of land purchased would be based on needs for relocation of the roads and
recreation facilities adjacent to the existing BOR property. That amount will be
determined on a case-by-case basis. A buffer would be needed to maintain the shoreline
due to the possibility of erosion over time and to protect water quality in the reservoir
Couldn't an aggressive conservation program provide enough water for future needs?
Conservation targets will be developed as part of this study,but a targeted reduction in
water usage would not be sufficient to meet all future demands.
Woudn't it make sense to expand the reuse of cleaned wastewater from treatment
plants as a source of water for irrigation?
Clean Water Services has experimented with reuse in the past. But data has shown that
use of cleaned wastewater to augment instream flow also improves water quality,which
makes that a better option than reuse for irrigation.
What are the impacts on recreational development around Hagg Lake?
The BOR is developing a 10-year Resource Management Plan(RMP)for the lands
around Hagg Lake. The water supply study will review the potential impacts on
recreation in cooperation with the BOR's RMP. Some facilities would need to be moved
if the dam is raised and the partners are coordinating with Washington County Facilities
Dept.,which operates the Hagg Lake Park.
3 1Frequently Asked Questions
f
a
How will this project help control flooding?
The current Scoggins Dam/Hagg Lake provides flood control for the upper Tualatin
watershed and would continue to serve that function if the dam is raised. Raising the
dam could enable flood control to be improved over current conditions.
Because there was not enough water in 2001 to fill Hagg Lake, how could water fill a
larger lake if the dam is raised?
Last year(2001)was a record drought year for rainfall. The normal average watershed
yield is 87,000 acre-feet per year. If the Hagg Lake is expanded, it is less likely to fill
during a single year,but more water can be carried over from wet to dry years.
Financial Questions
Who is paying for the study?
The majority of funding for the study is from local partners. The total cost of the study is
estimated at$850,000.
How much will it cost to expand the water supply?
The estimated cost of developing a new water supply is between$120 and 150 million.
The cost is based on several previous studies and information. The recent expansion of
Barney Reservoir as well as a technical report on the expansion of Hagg Lake, served as
a basis for cost. The estimated cost could vary appreciably dependant upon the results of
the study.
Property Questions
What is the process for acquiring property?
If the project that is selected requires land acquisition,every reasonable effort will be
made to reach agreement with affected property owners before condemnation would be
considered.
When will I know if my property will be acquired?
The decision about property acquisitions would not occur until after the study is
completed and funding is approved for the project. Any acquisition of property is still
several years away.
Who would be purchasing land for the project?
This issue has not been determined; since the BOR owns property around Hagg Lake,it
is likely they would be authorized to acquire land to raise the level of Hagg Lake if that is
the preferred alternative.
4 Frequently Asked Questions
Tigard Rushes water Ones
to answer:wave of complaints
TIGARI)—Thecity tested the
waters on Wednesday after resi-
dents reported dozens of cases of
dirty tap water in their homes.
City officials`say work being
done on Tuesday to flush the fire
hydrant system caused dirty
water to appear in homes.The
flushingstirred up sediments in
the pipes.
Officials said that although the
water appeared dirty,it,Was sate.
to drink,
About 75 residents reported
"dirty water"at their homes.The
homes affected ranged from
south of Southwest Bonita Road
to Southwest Durham Road and
from east of Southwest Sequoia
Parkway to Southwest 113th Ave-
nue.
lo L
oM d
'f
A? HE OREGONIAN ♦ THURSDAY,MARCH.21 2002
ag
>_oy3 River: Exploratory
22 1
-
well tests unsuccessful
a
r Continued from Page 1 The process,
intended to re-
ville Mayor Charlotte Lehan said. move iron and
"Just about everyone else has
manganese
years of anxiety ahead concerning sediments
just where their drinking water is from the lines,
going to come from." involves open-
In Wilsonville, that decision ing hydrants
wasn't a snap by any means.But around town
w, $ it wasn't anything the city could and letting
put off, either, because the eight LEHAN water run until
wells Wilsonville residents had re- Ensure a it turns from
lied op for years began to deterio- reliable source cloudy to clear.
rate in quantity and quality in the ♦ Placing
mid-1990s. pressure-reducing valves in
The problem of so-called
brown water — heavily laden some locations to ensure that
' with minerals such as iron and pressures don't exceed 80
1manganese sucked from the ba- pounds per square inch —
i salt aquifer beneath the city—got enough to potentially blow out
so bad that the city two years ago valves in home water heaters and
had to start adding a special solu- pipes.
o� n tion to keep the minerals in sus-
ension. ♦Preparing to put the wells on
.° ' Shortages of water in summer, standby for emergencies. Left to
1Z 2 1when demand runs roughly dou- be determined is how often the
a m co ble to winter needs, forced local pumps will be turned on to make
o g o officials to impose mandatory ra- sure they remain operational.
c. °s "t tioning four times in seven years
�, ♦Changing water-testing proce-
=fnthe late 1990s,as well as in 2000 dures .from those governing
°z j and 2001.
fD ° z N A cao' ® In 1999,following unsuccessful ground water to ones addressing
° oma' efforts to sink new wells in a dif- surface water.The changes aren't
ferent aquifer southeast of Wil- huge,Johansen said,but are im-
ou _sonville, the city briefly entered portant in meeting state guide-
1 o into discussions with Portland lines for water quality tests.
g about signing on as a customer of „All in alleverything has gone
i♦ the Bull Run watershed.Although
suburban cities including Tigard very smoothly," he said. "We're
$ o g ° ° ' `and Tualatin continue those talks, right on schedule to get it all
8 c 0 in p Wilsonville decided to go its own done on time."
c: E E1 5� CD way in 2000,when local voters,in City officials say they've heard
°-- a y o an outcome that still rankles
C ° 5 hardly a peep from members of
�+ o ' $ °Q some residents, approved plans the ublic about the imminent
o � o ac .to drink treated Willamette River p
c � - =- fD `D O water. change. The city is still moving
'kR ff cff -g ? :_�� A series of subsequent lawsuits, ahead with a public relations ef-
CD'" '� ° i hallenging everything from the .fort to make sure local residents
validity of the vote to assertions know what's coming and what
� that the city hadn't followed
° tY the changeover will entail.
`$ ' ? proper procedures in switching to Informational inserts are being
CD
-tN the Willamette, failed. Barring
some last-second turnaround,the included in utility bills to explain
w:city's future growth will be irrigat- the change. In addition, a video
ed by the Willamette. that will be televised on local ca-
ble and available for public dis-
_ �, b 9 tribution is scheduled to be com-
iA Wilsonville officials are putting pleted by early next week, said
o o ° ^the finishing touches on convert- Danielle Cowan, a city spokes-
FF 50 o,a ing the water distribution system
N cr R w '" 0 and on preparing the public for a Woman.
"��� o `�b• newsource. All materials will stress the
$ � ., a �° Eldon Johansen, the city's need to flush existing deposits
M ¢ �» q o V o .,,o.°
community development direc-
C �, rs e . y o ° �- tY p out of water lines.
,n ° o C 0 tor,has helped oversee the detail-
70 `"' c, y laden process of hooking the new "It's really more of a political
° w E r� 0 a w o treatment plant to pipes based on issue than a health issue," said
I g, ; rr o�5� AD the well system.The biggest tasks Lehan, laughing. We just don't
� :have included: want people thinking when they
6° o.P 9 a I � ,= = ♦Using`'fiigh_velocity water see sediments that they are
a o i o =$.I? ��• - ` flows to flush the entire system. drinking the Willamette."