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10/15/2002 - Minutes Intergovernmental Water Board Meeting Minutes October 15, 2002 Members Present: Patrick Carroll, Norm Penner, Brian Moore, Jan Drangsholt and Bill Scheiderich Staff Present: Ed Wegner, Kathy Kaatz and Richard Sattler Visitors: Roel Lundquist, Paul Owen 1. Call to Order, Roll Call and Introductions Commissioner Patrick Carroll called the meeting to order at 5:30 p.m. Commissioner Bill Scheiderich arrived late at 5:40 p.m. 2. Approval of Minutes—August 14, 2002 Patrick Carroll requested that the minutes from the August 14, 2002, meeting, which were distributed in the September packet, be distributed again for review and that consideration for approval be addressed at the Intergovernmental Water Board meeting in November. 3. Credit for Water Leak, Section 12.10.070— Rich Sattler Rich Sattler indicated that this item was an "housekeeping" issue that was overlooked when the Tigard Municipal Code was revised. The IWB is to set the amount that is used for the credit relief form used by customers who have experienced a leak and request a credit. Historically staff has set the amount in-house based on the highest rate that Tigard pays for water. This year the amount is $.927 per ccf. Commissioner Jan Drangsholt moved that the Intergovernmental Water Board establish the rate of$.927 per ccf for the fiscal year 2002-03. Commissioner Norm Penner seconded the motion. The vote was unanimous to accept the motion. Ed Wegner indicated this motion would set up policy to be in compliance with the code. 4. Request for Credit— Scholls Car Wash — Rich Sattler Mr. Wegner requested that this item be postponed for another month so that staff could investigate the situation more fully. He and Rich Sattler have been reviewing the circumstances with the water user to find answers to the problem. Intergovernmental Water Board 1 October 15,2002 DRAFT COPY 5. PW Director's Utility Report— Ed Wegner Schedule Revisions - Mr. Wegner reviewed the memorandum that Dennis Koellermeier sent to IWB members about the changes in meetings scheduled for the next few months. The IWB will be meeting in combined sessions with the Tigard City Council on the 3`d Tuesday of each month through February and possibly March. The IWB will briefly meet prior to that joint meeting at 5:30 p.m. in the Water Auditorium and adjourn by 6:15 p.m. to go to the Council meeting, which begins at 6:30 p.m. There were no objections from members of the board to the suggested schedule changes. Beaverton Intertie - Beaverton Intertie—The work has been completed on the Intertie and Tigard has taken approximately 2 mgd from the Joint Water Commission connection. The total costs are still being tabulated, but it appears to be near the budget estimate. ASR—Water has been withdrawn from the aquifer since July 9 and 90 mg of water or about 90% of the water placed in the aquifer has been removed to date. The withdrawals will be discontinued next Monday, October 21. Monitoring will continue on the well levels throughout that area and the final report from Montgomery Watson Harza is due in mid-November. There were no complaints from the water users during this test period. Samples of the water were used in a taste test that Clackamas River Water District was conducting and the results were very favorable. All in all the project has been successful. After receiving the report, the next step will be to decide how to continue with the project. Commissioner Carroll asked if a silt monitor was installed and Rich Sattler indicated that it would be done prior to the next injection of water. Mr. Sattler also explained that there was some fluctuation when putting the water in the ground as well as when taking it out, however neither process has affected other's wells. He stated that it has been estimated that the capacity of the aquifer is 4 billion gallons or about 1.5 year's worth of water. Mr. Wegner said that the consultants will advise as to whether another well should be drilled in the same general location or if another location should be looked at for a second well. The two consultants that are reporting on the ASR project are Groundwater Solutions and Montgomery Watson Harza, however a third opinion may also be sought. Commissioner Carroll asked what the pumping capacity was for injecting water into the aquifer. Mr. Sattler said that there is the ability to inject 1000 gpm, however only about 700 gpm would be injected. The theory behind using the slower injection rate decreases the probability of pushing particles further into the system. Mr. Wegner stated that the consultants have also recommended that routine back flushing be performed on the filtering system, which would ensure a higher level of efficiency. The ASR has permitted Tigard to double the water capacity and allowed for .5 mgd that did not have to be purchaseu. Intergovernmental Water Board 2 October 15,2002 DRAFT COPY Commissioner Scheiderich asked if Tigard was working on any joint ASR projects with Beaverton and Mr. Wegner said that it was too soon for that, but possibly would look into that for Wells 3 and 4. Portland charges Tigard $.01 per hcf for the water injected into storage, then Tigard pays them $.45 hcf to withdraw the water. Conservation —A rebate program was initiated this year for conservation materials. There were 22 people who participated in the program for a total refund of$626.78. The conservation calendar contest was successful with the schools and 2003 calendars have been distributed at schools again. Calendars are also available to anyone who wants a calendar. 6. Informational Items Informational items were distributed and briefly reviewed. 7. Public Comments- None 8. Non-Agenda Items Commissioner Scheiderich asked for an update on the excess property at the Menlor Reservoir (Clute Property). Mr. Wegner reported that the sale of the property was executed at$290,000 and was purchased by one of the neighbors to that property. He intended to build onto his residence and was going to talk with some of the other neighbors about selling off part of the property to them if they wanted to make a park area. Mr. Wegner said that the City Council and school board met last week about the Rider school property. The school board anticipates having the school open in September 2004. Changes to Tigard's CIP will be needed to get the reservoir project underway. Tigard will not have all the money to finance the project and will need to get water service area bonds for a few million dollars. The reservoir will store 3.5 mg of water. The preliminary design is not available yet, but the conceptual drawing is. The next 18 months will involve the reservoir construction project, which is anticipated to be completed in Spring 2004. The school board will begin their construction project with the replacement schools on their properties (C.F. Tigard, Metzger and Tualatin Elementary schools) before beginning Rider School. 9. Adjournment The meeting adjourned at 6:00 p.m. and the next Intergovernmental Water Board meeting is scheduled for Tuesday, November 19, 2002. Intergovernmental Water Board 3 October 15,2002 DRAFT COPY