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TIGARD WATER DISTRICT
BOARD of COMMISSIONERS MEETING
Serving the Unincorporated Area
AGENDA
Monday, January 22, 2001
7:00 p.m.
1. Call to Order
2. Roll Call
3. Approval of Minutes— November 27, 2000
4. Visitor's Comments
5. Discussion of Workshop Results
6. Intergovernmental Water Board Update
7. Utility Manager's Report
8. Non-Agenda Items
9. Set next meeting date
10. Adjournment
Executive Session:
The Tigard Water District Board may go into Executive Session under the provisions of
ORS 192.660 (1)(d),(e), & (h) to discuss labor relations, real property transactions, and
current and pending litigation issues. All discussions within this session are confidential;
therefore, nothing from this meeting may be disclosed by those present.
Representatives of the news media are allowed to attend this session, but must not
disclose any information discussed during this session.
TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS MEETING
November 27, 2000
Members Present Gretchen Buehner, David Strauss, Norm Penner and
George Rhine
Staff Present: Mike Miller and Twila Willson
Visitors Present: None
1. Call to Order
The regular meeting of the Tigard Water District Board of Commissioners was
called to order by Commissioner Strauss at 7:00 p.m.
2. Roll Call and Introductions
Roll call was taken. Commissioner Beverly Froude was excused.
3. Approval of Minutes— October 23, 2000
Commissioner Norm Penner motioned to accept and approve the minutes.
Commissioner George Rhine seconded the motion. The Board of
Commissioners voted unanimously to approve the minutes of the October 23,
2000, meeting.
4. Visitor's Comments
No visitors were present.
5. Intergovernmental Water Board Update
Commissioner Penner had nothing new to report. The next meeting of the IWB
will be December 13.
6. Lease Approval for Tigard Area Historical Preservation Association
The Tigard Water District has been requested by the Intergovernmental Water
Board to sign an amendment to the contract for a proposed addition of a building
to the leased property for the John Tigard House by the Tigard Historical Society.
Commissioner Strauss asked how long the current lease was for. Mike Miller
stated that originally the contract was signed in 1979 and has been renewable on
TWD Meeting Minutes - 1 - November 27, 2000
a year to year basis. The John Tigard House is used for special events, craft
shows, and other activities.
Commissioner Strauss asked if the amendment documents were ready to be
signed. Mr. Miller indicated they were not ready yet. The attorneys will formulate
the amendment with the correct terminology after the Tigard Water District gives
their approval and authorization to proceed in that direction.
Commissioner George Rhine questioned if the term of the lease should be
extended to more than a one-year renewable lease. The Board participated in a
discussion about the term of the lease. At the conclusion of the discussion,
Commissioner Norm Penner moved to approve proceeding with the
program to allow the Historical Society to construct the building and
request the attorney's compose a new lease agreement with 10-year
renewable increments. Commissioner Rhine seconded the motion.
Commissioner Gretchen Buehner stated yearly payment for the renewal should
be continued. Mr. Miller indicated it would be all right to reword the agreement.
The Board members unanimously voted in favor of the motion.
7. Utility Manager's Report
Mr. Miller distributed several informational items:
• A letter from Metro regarding affordable housing in the region.
• Insurance coverage invoice for $1220.00.
Mr. Miller informed the Board that there were three bids for Aquifer
Storage Recovery (ASR) that are scheduled to go before the City of
Tigard's Council on the December 19 agenda.
Mr. Miller also announced the upcoming System Development Charges
(SDC) hearing on Tuesday, November 28 at 7:30 p.m. The meeting will
be televised. Mr. Miller also stated that he would be meeting with the
Homebuilder's Association on Tuesday afternoon to address their
concerns.
Commissioner Buehner questioned whether they will re-evaluate the
fees/rates since Measure 93 did not pass. Mr. Miller indicated there would
be a 10% proposed increase. They have had to move projects around
since there is not enough funds for everything.
Commissioner Rhine asked how strong the opposition from the
Homebuilder's Association has been. Mr. Miller stated there were four
individuals in opposition.
Commissioner Penner mentioned an article he read in the Tigard Times
listing several other cities SDC's and Tigard was still on the low side.
TWD Meeting Minutes -2- November 27, 2000
Mr. Miller said the methodology was confusing to the Homebuilder's. They
had flaws in their calculations. He hoped to meet with them before the
meeting tomorrow night to provide them with a better explanation. It is the
same methodology that was used in 1996 which is when the last increase
took place. The increase in 1996 was about $200.
Proceedings are continuing with South Fork, JWC and Portland.
Commissioner Penner asked what the new City of Tigard Council
configuration was like following the election results. Mr. Miller indicated
Brian Moore was re-elected and Craig Dirksen was selected for the other
seat.
8. Non-Agenda Items
• Commissioner Strauss thanked Commissioner Penner for all his work in
compiling the spreadsheet information from the Newsletter survey results.
There was a discussion that followed about what to do with the results of the
survey.
✓ 23 respondents interested in serving on an advisory panel (from first
mailing)
✓ mobile home park respondents have been very few to date
✓ respond to results of survey in mass mailing with another newsletter
✓ hold workshop meeting first part of January to create'an advisory panel
✓ Mike Miller to check room availability for January 8.
✓ David Strauss to contact the 23 prospects by mail or phone within next
week
• Gretchen Buehner announced she is on the Transportation Planning
Committee and would be able to address any water issues on that committee.
• Commissioner Penner read several of the survey comments.
9. Set next meeting date
The next meeting of the Intergovernmental Water Board is scheduled on
December 13. Minimal expectations are anticipated from that meeting.
The Tigard Water Board decided not to hold a meeting during the month of
December.
A workshop will be held on January 8, if room availability allows. Mr. Miller will
check on the availability of a large conference room and let Commissioner
Strauss know.
TWD Meeting Minutes -3 - November 27, 2000
The regularly scheduled meeting of the Tigard Water District Board of
Commissioners will be held on Monday, January 22, 2001, at 7 p.m.
10. Adjournment
The regular meeting of the Tigard Water District Board of Commissioners
adjourned at 8:10 p.m.
TWD Meeting Minutes -4- November 27, 2000