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City Council Minutes - 12/15/2020 41 City of Tigard Tigard City Council Meeting Minutes . December 15, 2020 1. BUSINESS MEETING A. At 6:30 p.m.,Mayor Snider called the meeting of the Tigard City Council and Local Contract Review Board to order. B. Deputy City Recorder Patton called the roll. Present Absent Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Council President Goodhouse ✓ C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance. D. Council and Staff Non-Agenda Items • Councilor Lueb would like to discuss writing a letter of support to Tigard's state representatives extending the eviction moratorium during the legislative session called by the Governor. • Council President Goodhouse would like to discuss the email to Council received in Public Comment from Planet Fitness regarding the data being used to determine whether fitness businesses remain closed. He would also like to discuss the Tigard CARES program application. 2. CONSENT AGENDA Mayor Snider announced the consent agenda is used for routine items including minutes, proclamations and approval of contracts or intergovernmental agreements. Information on this item is available on the city's website in the packet for this meeting. Consent items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. A.APPROVE CITY COUNCIL MINUTES: • July 7, 2020 • July 21, 2020 • July 28, 2020 • August 4, 2020 B.APPROVAL OF UTILITY BILL CREDIT FOR SUMMER CREEK APARTMENTS TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 9 C. Local Contract Review Board: 1. CONSIDER A CONTRACT AWARD TO PRECISION LOCATING,INC. FOR UTILITY UNDERGROUND LOCATION SERVICES Councilor Lueb made a motion to approve the consent agenda as presented. Council President Goodhouse seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed unanimously. 3. RESOLUTION OF THANKS RECOGNIZING COUNCILOR ANDERSON Mayor Snider read the resolution recognizing Councilor Anderson's service to the city. Councilor Lueb made a motion to approve Resolution No. 20-63. Councilor Newton seconded the motion. Mayor Snider asked Deputy Recorder Patton to read the number and title of the resolution. Resolution No. 20-63 -A RESOLUTION THANKING TOM ANDERSON FOR HIS OUTSTANDING SERVICE TO THE CITY OF TIGARD. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Abstain Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed 4-0 with 1 abstention. Each member said a few words on Councilor Anderson's retirement from the City Council: • Mayor Snider thanked Councilor Anderson for being thoughtful and insightful,particularly regarding housing and homelessness. • Councilor Lueb thanked Councilor Anderson for taking time to help catch her up to speed when she joined the Council. She said she appreciated the companionship and the insightfulness he brought to Council and really enjoyed working with him. • Councilor Newton expressed she will miss Councilor Anderson's perspective and directness. She said he has contributed to the city in many ways through the Planning Commission and now Council. She said she would miss working with him and thanked him for his service. TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 9 • Youth Councilor Calderon said Councilor Anderson's comments were concise but could change his perspective on issues before Council. He thanked him for making Tigard a better place to live. • Council President Goodhouse thanked Councilor Anderson for his help, saying he had been around a long time and was thorough and knowledgeable. He said they would miss his perspective. • Community Development Director Asher said they hate to see Councilor Anderson go, since he knew and appreciated land use issues and policy. He thanked him for helping to grow the city in an orderly fashion. • City Attorney Rihala said that she echoed the comments of others. She said Councilor Anderson brought a great voice to Council with an impressive commitment to the city. Councilor Anderson said he enjoyed working with staff and he always felt respected and prepared by staff on topics before Council. He learned something new every week and he thanked fellow Councilors for their passion and collaboration. He said he knew Tigard was in good hands and thanked everyone for their kind words. AGENDA ITEM 4 FOLLOI/ING AGENDA ITEM 5. 5. PRESENTATION OF EXTERNAL FINANCIAL AUDIT BY MOSS ADAMS & COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Finance and Information Services Director LaFrance introduced the presentation by saying the work of the audit is done by the city's partners at Moss Adams and Assistant Finance Director Isaksen's team,including Amy Lawson. Assistant Finance Director Isaksen introduced Jim Lanzarotta from Moss Adams to provide an overview of the audit process and findings. Highlights of the presentation included: • The audit process changed due to the COVID-19 pandemic. o Changes to working processes for audit, e.g. virtual meetings,remote interviews; o Maintaining controls while staff work from home; and o Updated risk assessments. • The Auditors have issued a clean, unmodified opinion on the City's financial statements. o No findings (in compliance) for Government Auditing standards (GASB) and the Oregon Minimum Audit standards; and o Audit team will issue a single audit report later this year. • Required communications of the audit included: o No difficulties in performing the audit, no material weaknesses noted; o Only issue noted is a failure to record a loss on 2011 library refunding bonds, which totaled $214,000. • Findings and Best Practices: o Greater utility billing control over users allowed to set rates in billing system; o Refined IT user access to prevent unauthorized access;and o Recommend developing a governing agreement to stipulate ownership of assets, responsibilities within the Lake Oswego-Tigard Partnership (LOT). Council President Goodhouse asked they expand on their comments regarding the LOT. Mr. Lanzarotta explained that a document that fully laid out the rights and obligations of the parties. TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 9 He emphasized this was an unusual relationship with the City of Lake Oswego in that such a document did not exist. Council President Goodhouse said that they are beginning the process of negotiating an Intergovernmental Agreement JGA) in the next year. Mr. Lanzarotta said the city needs to follow the appropriate accounting standards and still have investments in capital assets listed on the city's balance sheet. Councilor Lueb thanked staff for doing an incredible job in this hard time. Mayor Snider announced Council had inadvertently skipped agenda item 4,which they would now consider. 4. CONSIDER LEASE AGREEMENT FOR SENIOR CENTER WITH MEALS ON WHEELS PEOPLE Central Services Director Robinson presented the proposed lease agreement to Council, highlighting the longstanding relationship with Meals on Wheels People and their integral role within the community. The lease allows Meals on Wheels People to use the Tigard Senior Center under the existing terms,with several minor changes. Staff recommend Council approve the 5- year lease. Mayor Snider said that the Tigard Senior Center and the services provided by Meals on Wheels People is incredible for the community because of all the community connections and hundreds of volunteers that participate in the programs. Councilor Lueb made a motion to approve the 5-year lease agreement with Meals on Wheels People for the Tigard Senior Center and authorize the City Manager to sign the lease. Councilor Newton seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed unanimously. 6. CONSIDER A RESOLUTION TO APPOINT AUDIT COMMITTEE MEMBERS Assistant Finance Director Isaksen explained that vacancies resulted from three terms expiring. After extensive outreach, Councilors interviewed three candidates before recommending their approval. Councilor Lueb made a motion to approve Resolution No. 20-64. Councilor Newton seconded the motion. Mayor Snider asked Deputy Recorder Patton to read the number and title of the resolution. TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 9 Resolution No. 20-64-A RESOLUTION APPOINTING ELIZABETH GILS CARBO, DARLENE DICK AND FIONA HOWELL EARLE AS VOTING MEMBERS TO THE AUDIT COMMITTEE. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed unanimously. 7. CONSIDER A RESOLUTION TO APPOINT TOWN CENTER ADVISORY COMMISSION MEMBERS Redevelopment Project Manager Farrelly explained they were recommending the appointment of new members to the Town Center Advisory Commission (ICAC). They had many openings for full members, non-voting alternates and a non-voting ex officio member. Mr. Farrelly noted there were several members in attendance. Council President Goodhouse made a motion to approve Resolution No. 20-65. Councilor Anderson seconded the motion. Mayor Snider asked Deputy Recorder Patton to read the number and title of the resolution. Resolution No. 20-65—A RESOLUTION REAPPOINTING SCOTT HANCOCK,TOM MURPHY AND RYAN RUGGIERO,AND APPOINTING ADRIAN HINCKLEY, CHRIS SJOLIN AND DERRICK WRIGHT AS VOTING MEMBERS OF THE TOWN CENTER ADVISORY COMMISSION, CHRIS CACH AND KRIS MITCHELL AS NON-VOTING ALTERNATE MEMBERS AND JUSTIN J.WATSON AS A NON-VOTING EX OFFICIO MEMBER. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed unanimously. Several members of the TCAC addressed Council briefly,including: • Adrian Hinckley • Chris Sjolin • Derrick Wright TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 9 • Chris Cach • Kris Mitchell Mayor Snider announced that the City Council would convene as the Town Center Development Agency Board for the next agenda item. 8. TOWN CENTER DEVELOPMENT AGENCY: DISCUSS SUBSTANTIAL AMENDMENT TO CITY CENTER PLAN Redevelopment Project Manager Farrelly introduced Elaine Howard, the city's consultant, and said staff were requesting the Council forward the draft substantial amendment for public review, beginning the process to adopt the amendment. Highlights included: • Success in the downtown area since the urban renewal district formation in 2006,with property values increasing 64 percent outpacing the city average of 56 percent. • There have been 234 new apartments constructed,which is a larger increase in housing than the rest of Tigard over the same period. • Staff are recommending an increase in the maximum indebtedness to 28 million,requiring approval of the voters. • By requesting a larger increase in maximum indebtedness,it would also require the approval of other taxing districts,including Tualatin Valley Fire &Rescue (IVF&R) and Tigard- Tualatin School District (I TSD). Consultant Elaine Howard explained the basics of a tax-increment financing (TIF) district. Redevelopment Manager Farrelly reviewed the list of additional projects that would be funded if the amendment was approved. Ms. Howard explained there are positive impacts to the community from the substantial amendment, even for the other taxing jurisdictions. An additional way they would benefit is from revenue sharing. Ms. Howard reviewed the proposed schedule should Council wish to move forward with the process to put the substantial amendment on the May 2021 ballot. • Chair Snider asked if they needed a formal motion and Mr. Farrelly confirmed staff were requesting formal action. • Director Newton asked a clarifying question and encouraged staff to engage in outreach to the public to start preparing them for the ballot measure if they plan to send it in May. She thought city information would be helpful so others do not get the information through these hearings with the other taxing districts. • Director Goodhouse concurred that they needed to be reaching out to the voters and communicating the plan before voters heard elsewhere. • Director Lueb asked how the meetings with the other taxing jurisdictions have gone. • Director Goodhouse reviewed the main issues raised in the TVF&R meeting,including parking concerns, confusion between the Triangle vs. Downtown urban renewal districts. Mr. Farrelly said they had a lot of questions,but the board would be considering a resolution at their January Board meeting. • Chair Snider said the TTSD meeting happened during a school board meeting. Major issues raised included: o Financial impacts, TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 9 o Urban renewal understanding generally, o Project questions. Overall, Chair Snider said the school board was receptive. Director Anderson made a motion to initiate the public review process for the draft substantial amendment of the City Center renewal plan and accompanying report. Director Lueb seconded the motion. Chair Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Director Newton ✓ Director Lueb ✓ Director Anderson ✓ Chair Snider ✓ Director Goodhouse ✓ The motion passed unanimously. Mayor Snider announced that they would reconvene as the City Council for the remaining agenda items. 9. BRIEFING ON TRAFFIC CONCERN REVIEW PROCESS AND POTENTIAL 20 MPH SPEED ZONES Senior Project Engineer Enloe said staff have been updating processes to handle concerns from the public,including new internal policies to document requests and responses.As a result of public comments, staff are making an informal proposal of a 20 miles-per-hour (MPH) program. The presentation highlighted: • Staff want to implement measures to respond to traffic speed complaints. • A recent change to Oregon Revised Statutes (ORS)will allow this program,which aligns with the city's strategic plan and complete streets policy. • Staff could prepare an ordinance in early February, effective once signage is installed through a targeted installation plan. Senior Project Engineer Enloe reviewed the detailed stages of implementation, sharing maps of the streets identified for phase one. She reviewed "lessons learned" from the City of Eugene and they have worked with the Tigard Police to develop a mutually agreeable program. She laid out the timeline for upcoming items, should Council pursue this program. • Youth Councilor Calderon said he was in support of the 20 MPH program. • Councilor Newton said they should have a clear policy for which streets will qualify for the program, so they know how to respond to residents wondering why their street is not chosen. Senior Project Engineer Enloe agreed this was very important. • Council President Goodhouse said he was in support,with a good education program on the limited impact to total drive time. • Councilor Lueb said she was in support of the program. She thanked Ms. Enloe for highlighting longtime city volunteer Tom Petterson. • Mayor Snider said this is an issue he's heard a lot about from the public. He said he thinks it TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 9 makes a whole lot of sense and he thanked the Council for supporting it. He emphasized the increase in survival rate with a 5 MPH reduction in speed. • Chief McAlpine added that the Police department's concerns were to manage expectations and that they are in support of the program generally. 10. NON-AGENDA ITEMS A. Letter of Support for Eviction Moratorium Extension to State Legislature • Mayor Snider polled the Council for their support on sending a letter in support of state legislators extending the eviction moratorium and all were in agreement. • Councilor Lueb said it was important. • Council President Goodhouse said they should also seek support for residential landlords. B. COVID Restrictions on Fitness Centers • Council President Goodhouse is requesting Council support for lobbying the state to reopen fitness businesses.The Mayor clarified that this would be inconsistent with the Oregon Health Authority (OHA) and Governor's orders. He polled the Council with a show of thumbs. • Councilor Newton said they do not have clarity on why the restriction is in place and the public needs that information from the state. • Councilor Anderson was in support. He suggested the letter's focus be broader than just Planet Fitness,but fitness businesses generally. • Youth Councilor Calderon was in support. • Councilor Lueb was in support. C. Comments on Tigard CARES Application • Council President Goodhouse said it had come to his attention that the Tigard CARES relief is not available to businesses opened after December 2019. He thought businesses were not applying because of a certain line on the application. • Community Development Director Asher said everyone is eligible to apply,but some federal funds have to show a COVID-related loss based on federal requirements. • Council President Goodhouse asked staff to reach out to those who did not complete the application fully. CD Asher said they would try to do so. 11. ADMINISTRATIVE REPORT Interim City Manager Nyland provided updates on the following topics: • The Water System Master Plan was sent to OHA; • Tigard CARES Round 5 was launched on Thursday of last week; • Library takeout program continue,with over 3,600 patrons using this service over 23 days. • Court violations are up 600 percent and staff are working hard; • Thanked Council for Public Safety Advisory Board (PSAB) who had first meeting the previous night; and • She said Councilor Anderson will be missed and thanked him for his service to the city. 12. EXECUTIVE SESSION TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 9 Mayor Snider announced that the Tigard City Council would go into Executive Session to discuss employment of a public officer under ORS 192.660(2)(a). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media can attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. City Council will adjourn from Executive Session. 13. ADJOURNMENT At 9:46 p.m., Councilor Anderson made a motion to adjourn. Councilor Lueb seconded the motion. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ The motion passed unanimously. Caroline Patton, Depiuy City Recorder Attest: Jason B. Snider,Mayor Date: 4-13-21 TIGARD CITY COUNCIL MEETING MINUTES — December 15, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 9